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HomeMy WebLinkAboutItem 6d. Approve the Schedule of City Council Meetings for 2023 Item 6d Department: Administration Cost Center: 1021 For Agenda of: 12/13/2022 Placement: Business Estimated Time: 30 Minutes FROM: Greg Hermann, Deputy City Manager Prepared By: Teresa Purrington, City Clerk SUBJECT: APPROVE THE SCHEDULE OF CITY COUNCIL MEETINGS FOR 2023 RECOMMENDATION Adopt the proposed 2023 Regular City Council Meeting Schedule with meetings normally held on the first and third Tuesday of every month, with the following exceptions: 1. Reschedule the Regular City Council meeting of January 3 to January 10, 2023; and 2. Reschedule the Regular City Council meeting of July 4 to July 11, 2023; and 3. Cancel the Regular City Council meetings of August 1, and December 19, 2023. POLICY CONTEXT The recommended action follows previously established practices for canceling and rescheduling meetings. DISCUSSION The City Council’s regular meetings are scheduled for the first and third Tuesday of every month pursuant to Section 1.1.2.1 of the Council Policies and Procedures. The proposed 2023 meeting schedule is provided for Council consideration (Attachment A). Financial Plan and Goals Setting Two Special meeting dates related to the 2023-25 Financial Plan have been added for the January 26, 2023, Community Forum, and February 11, 2023, Goal Setting Workshop. Summer and Winter Council Meeting Schedule Since 1994, it has been the practice of the City Council to cancel a regular meeting in the months of August and December. This practice allows the Council an opportunity to plan vacations, reduce meeting absences and maximize public participation. Historically, the first meeting in August has been canceled and when the second meeting in December falls close to the holidays, the second meeting in December has been canceled. Page 445 of 449 Item 6d The draft schedule proposes to cancel the first meeting in August and the second meeting in December. In addition, due to the first meeting in January falling so close to the New Year’s Day holiday, staff is proposing to reschedule the January 3 rd regular meeting to January 10th. Additionally, the first Tuesday in July is July 4th so staff is proposing moving that meeting to July 11, 2023. Public Engagement This is an administrative item, so no outside public engagement was completed. Public comment can be provided to the City Council through written correspondence prior to the meeting and through public testimony at the meeting. ENVIRONMENTAL REVIEW The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378. FISCAL IMPACT Budgeted: N/A Budget Year: Funding Identified: Fiscal Analysis: Funding Sources Total Budget Available Current Funding Request Remaining Balance Annual Ongoing Cost General Fund $ N/A $ $ $ State Other: Total $ $ $ $ There are no fiscal impacts associated with approving the Council meeting dates for 2023 as all expenditures related to the meetings are accounted for in the annual budget appropriation. Page 446 of 449 Item 6d ALTERNATIVES 1. Council could choose to not reschedule the first meeting in January. 2. Council could choose to reschedule the first meeting in July to either Wednesday, July 5, or a different date. 3. Council could choose to cancel the second meeting in July (July 18 th) and the first meeting in August (August 1st) which would mean the summer break would then be from July 12th through July 31st instead of the previously established July 19 through August 14th. ATTACHMENTS A – Draft 2023 City Council Meeting Calendar Page 447 of 449 Page 448 of 449 Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 4 5 6 7 1 2 3 4 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 19 20 21 22 23 24 25 29 30 31 26 27 28 26 27 28 29 30 31 Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 1 1 2 3 4 5 6 1 2 3 2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 30 Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 1 1 2 3 4 5 1 2 2 3 4 5 6 7 8 6 7 8 9 10 11 12 3 4 5 6 7 8 9 9 10 11 12 13 14 15 13 14 15 16 17 18 19 10 11 12 13 14 15 16 16 17 18 19 20 21 22 20 21 22 23 24 25 26 17 18 19 20 21 22 23 23 24 25 26 27 28 29 27 28 29 30 31 24 25 26 27 28 29 30 30 31 Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 4 5 6 7 1 2 3 4 1 2 8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9 15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16 22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23 29 30 31 26 27 28 29 30 {42}24 25 26 27 28 29 30 31 1 2 3 4 5 6 Holidays September 2023 October November City Council Meeting Schedule December July August April May June January February March Special Meetings Re-scheduled Regular Regular Meetings Recommend Cancellation Page 449 of 449