HomeMy WebLinkAboutItem 6d. Approve the Schedule of City Council Meetings for 2023 Item 6d
Department: Administration
Cost Center: 1021
For Agenda of: 12/13/2022
Placement: Business
Estimated Time: 30 Minutes
FROM: Greg Hermann, Deputy City Manager
Prepared By: Teresa Purrington, City Clerk
SUBJECT: APPROVE THE SCHEDULE OF CITY COUNCIL MEETINGS FOR 2023
RECOMMENDATION
Adopt the proposed 2023 Regular City Council Meeting Schedule with meetings normally
held on the first and third Tuesday of every month, with the following exceptions:
1. Reschedule the Regular City Council meeting of January 3 to January 10, 2023; and
2. Reschedule the Regular City Council meeting of July 4 to July 11, 2023; and
3. Cancel the Regular City Council meetings of August 1, and December 19, 2023.
POLICY CONTEXT
The recommended action follows previously established practices for canceling and
rescheduling meetings.
DISCUSSION
The City Council’s regular meetings are scheduled for the first and third Tuesday of every
month pursuant to Section 1.1.2.1 of the Council Policies and Procedures. The proposed
2023 meeting schedule is provided for Council consideration (Attachment A).
Financial Plan and Goals Setting
Two Special meeting dates related to the 2023-25 Financial Plan have been added for
the January 26, 2023, Community Forum, and February 11, 2023, Goal Setting
Workshop.
Summer and Winter Council Meeting Schedule
Since 1994, it has been the practice of the City Council to cancel a regular meeting in the
months of August and December. This practice allows the Council an opportunity to plan
vacations, reduce meeting absences and maximize public participation. Historically, the
first meeting in August has been canceled and when the second meeting in December
falls close to the holidays, the second meeting in December has been canceled.
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Item 6d
The draft schedule proposes to cancel the first meeting in August and the second meeting
in December. In addition, due to the first meeting in January falling so close to the New
Year’s Day holiday, staff is proposing to reschedule the January 3 rd regular meeting to
January 10th. Additionally, the first Tuesday in July is July 4th so staff is proposing moving
that meeting to July 11, 2023.
Public Engagement
This is an administrative item, so no outside public engagement was completed. Public
comment can be provided to the City Council through written correspondence prior to the
meeting and through public testimony at the meeting.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in
this report, because the action does not constitute a “Project” under CEQA Guidelines
Sec. 15378.
FISCAL IMPACT
Budgeted: N/A Budget Year:
Funding Identified:
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ N/A $ $ $
State
Other:
Total $ $ $ $
There are no fiscal impacts associated with approving the Council meeting dates for 2023
as all expenditures related to the meetings are accounted for in the annual budget
appropriation.
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Item 6d
ALTERNATIVES
1. Council could choose to not reschedule the first meeting in January.
2. Council could choose to reschedule the first meeting in July to either Wednesday, July
5, or a different date.
3. Council could choose to cancel the second meeting in July (July 18 th) and the first
meeting in August (August 1st) which would mean the summer break would then be
from July 12th through July 31st instead of the previously established July 19 through
August 14th.
ATTACHMENTS
A – Draft 2023 City Council Meeting Calendar
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Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa
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8 9 10 11 12 13 14 5 6 7 8 9 10 11 5 6 7 8 9 10 11
15 16 17 18 19 20 21 12 13 14 15 16 17 18 12 13 14 15 16 17 18
22 23 24 25 26 27 28 19 20 21 22 23 24 25 19 20 21 22 23 24 25
29 30 31 26 27 28 26 27 28 29 30 31
Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa
1 1 2 3 4 5 6 1 2 3
2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10
9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17
16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24
23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30
30
Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa
1 1 2 3 4 5 1 2
2 3 4 5 6 7 8 6 7 8 9 10 11 12 3 4 5 6 7 8 9
9 10 11 12 13 14 15 13 14 15 16 17 18 19 10 11 12 13 14 15 16
16 17 18 19 20 21 22 20 21 22 23 24 25 26 17 18 19 20 21 22 23
23 24 25 26 27 28 29 27 28 29 30 31 24 25 26 27 28 29 30
30 31
Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa
1 2 3 4 5 6 7 1 2 3 4 1 2
8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9
15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16
22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23
29 30 31 26 27 28 29 30 {42}24 25 26 27 28 29 30
31 1 2 3 4 5 6
Holidays
September
2023
October November
City Council Meeting Schedule
December
July August
April May June
January February March
Special Meetings
Re-scheduled Regular
Regular Meetings
Recommend Cancellation
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