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Item 06 - REQUEST TO ADVERTISE FOR BROAD STREET WOODBRIDGE PEDESTRIAN HYBRID BEACON, SPECIFICATION NUMBER 91609 Department Name: Public Works Cost Center: 5010 For Agenda of: March 17, 2020 Placement: Consent Estimated Time: N/A FROM: Shelly Stanwyck, Assistant City Manager Prepared By: Jennifer Rice, Transportation Planner/Engineer III SUBJECT: REQUEST TO ADVERTISE FOR BROAD STREET/WOODBRIDGE PEDESTRIAN HYBRID BEACON, SPECIFICATION NUMBER 91609 RECOMMENDATION 1. Approve plans and specifications for the Broad Street/Woodbridge Pedestrian Hybrid Beacon (PHB), Specification No. 91609; and 2. Authorize staff to formally advertise for bids; and 3. Authorize the City Manager to award the construction contract if the lowest responsible bid is within the publicly disclosed funding amount of $406,436. DISCUSSION Background On December 2, 2014 the City Council adopted the General Plan Land Use and Circulation Element (LUCE) which included the Broad Street Area Plan. The Broad Street Area Plan includes street changes along Broad Street between South Street and Orcutt Road to improve connectivity and public safety for all street users. A recurring theme voiced at public hearings and workshops for the Broad Street Corridor Plan and the past two budget goal-setting processes was the need for safe pedestrian and bicycle crossings along this high traffic volume corridor - since there are currently no protected pedestrian crossings along the 0.7-mile stretch between South Street and Orcutt Road. Packet Page 61 Item 6 The 2017-19 Financial Plan included a new capital improvement project to install a pedestrian/bicycle crossing along the Broad Street corridor. In 2018, staff collected data, prepared studies and analyzed warrants at multiple potential crossing locations along the corridor and ultimately determined that (a) none of the intersections along this stretch of Broad Street met warrants for installation of a full traffic signal at this time, (b) two intersections (Broad/Woodbridge and Broad/Lawrence) currently met warrants for installation of a pedestrian hybrid beacon (PHB), and (c) of these two locations, the Broad/Woodbridge intersection was the preferred location for installation of a new crossing if funding only allows for crossing improvements at one intersection at this time. Broad/Woodbridge High Volume Pedestrian Crossing The intersection of Broad/Woodbridge currently has the highest pedestrian crossing volumes of any of the uncontrolled intersections studied along the Broad Street corridor due to the connectivity to Meadow Park to the west, and the neighborhood retail destinations on the east side of the street. This location also provides good connectivity to the surrounding street network on both sides of Broad Street. The City’s Bicycle Transportation Plan identifies Woodbridge as a future neighborhood greenway, which further supports the value of installing crossing improvements at this location. As future funding becomes available, staff will evaluate additional crossing improvements at Broad/Lawrence and other intersections as recommended in the Broad Street Area Plan. Project Plans and Specifications are provided for reference as Attachment A (Council Reading File). With approval of this request to advertise for bids, construction of this project could potentially begin by fall of 2020 after considering typical lead times for signal poles and equipment (averaging six months from order to delivery). Policy Context South Broad Street Area Plan was adopted by Council along with the approval of the Land Use and Circulation Element Update Project on December 2, 2014. Funding for design and a portion of construction costs of the Broad Street/Woodbridge crossing was approved in the FY2017-19 and FY2019-21 Financial Plans. Public Engagement Following the robust community engagement process for budget setting, a neighborhood meeting was held in July of 2017 where neighbors continued to voice support for pedestrian improvements, particularly a signalized pedestrian crossing. Neighborhood liaisons have had continued communication with City staff. It should also be noted that during the public outreach activities conducted during fall of 2019 for the City’s Active Transportation Plan, one of the most common requests expressed by residents was the need for a controlled crossing point along the south Broad Street corridor. Notice of the planned project and an informational flyer on PHBs were mailed to all owners and tenants within the adjacent neighborhood. Additional communication has been made with property owners directly adjacent to proposed construction, where construction may impact their property. Packet Page 62 Item 6 CONCURRENCE Project plans were reviewed by City Fire Department staff to assess potential concerns to emergency response providers related to the PHB system. The Fire Department did not have any concerns associated with these plans. As part of the FY2019-21 Financial Plan development, the City’s Active Transportation Committee recommended the Broad/Woodbridge crossing as a priority project for this budget cycle. ENVIRONMENTAL REVIEW The Broad and Woodbridge PHB is consistent with the September 2014 LUCE Update EIR, which incorporated the South Broad Street Area Plan, and therefore has been analyzed pursuant to the California Environmental Quality Act (CEQA). This project would not result in new or more severe environmental impacts than were identified in the LUCE Update EIR, nor will it have an effect on mitigation measures previously adopted upon certification of the LUCE Update EIR. FISCAL IMPACT Budgeted: Tentatively Budget Year: 2019-21 Funding Identified: Yes Fiscal Analysis: Funding Sources Current FY Cost Annualized On-going Cost Total Project Cost General Fund (Local Revenue Measure) $33,436 Infrastructure Investment Fund $80,000 State (Urban State Highway Account) $140,000 Federal Transportation Impact Fees (Citywide) $153,000 Other: Total $406,436 Project Costs Construction Estimate $361,500 Contingencies (12%) $44,936 Total Costs $406,436 Project Funding Current Balance $233,000 2019-20 CIP re-appropriation $173,436 Total Funding $406,436 Packet Page 63 Item 6 2019-20 Changes to the Capital Improvement Plan (CIP) Appropriations The 2017-19 and 2019-21 Financial Plans included funding for planning and design of the proposed project but did not fully fund construction. An additional $173,436 is required to fully fund project construction. Due to the escalating cost of construction, this funding need will be included in a portfolio of projects that require funding revisions and presented to the Revenue Enhancement Oversight Committee on March 18, 2020 and forward to Council for consideration on April 7, 2020. Staff is requesting authorization to advertise the project for construction bids ahead of this review; however, award of the contract will be contingent on approval of the changes in the 2019-21 CIP appropriations. If the additional funding is not approved and project bids exceed the publicly disclosed funding amount, other funding strategies will be evaluated, and staff will return to Council for authorization to proceed with alternate funding plans. ALTERNATIVES The Council may choose not to authorize advertising for construction prior to consideration of the 2019-21 CIP appropriations scheduled for Council’s consideration on April 7, 2020. However, this is not recommended because the improvements will provide a much-desired crossing for pedestrians and bicyclists to address a longstanding community need along this high-traffic corridor. Attachments: a - COUNCIL READING FILE - Plans and Specifications Packet Page 64 Item 6