HomeMy WebLinkAboutItem 13 - Consider DE&I Task Force recommendations for Grant Funding to high-impact DE&I ProgramsItem 13
GtT Y Ofi
rn O Council AgendaReport
CIS O
Department Name: Administration
Cost Center:
1001
For Agenda of:
November 17, 2020
Placement:
Business
Estimated Time:
30 Minutes
FROM: Derek Johnson, City Manager
Prepared By: Victoria Tonikian, Interim Executive Assistant to the City Manager / Fiscal
Officer
SUBJECT: CONSIDERATION OF THE DIVERSITY, EQUITY AND INCLUSION TASK
FORCE RECOMMENDATIONS OF GRANT FUNDING TO HIGH -IMPACT
DE&I PROGRAMS
RECOMMENDATION
1. As recommended by the Diversity, Equity and Inclusion Task Force approve the 2020-21
Notice of Funding Availability for High -Impact DE&I programs grant funding allocations in
the amount of $109,800 (Attachment A); and
2. Authorize the City Manager to execute agreements with each grant recipient.
DISCUSSION
Background
At the July 7, 2020 City Council meeting, Council approved the creation of a Diversity, Equity,
and Inclusion Task Force (DEI-TF) as part of a wider effort to help make the City an inclusive
and safe community for everyone. The DEI-TF is comprised of 11 SLO County residents and
Council Member Erica A. Stewart with staff support from City Manager Derek Johnson and
consultants Dale Magee and Beya Makekau.
The objectives of the DEI-TF are to (Full Objectives and Scope):
1. Support the work of DE&I Providers that support marginalized communities with direct
funding for proven or promising impactful, sustainable projects; and
2. Build a framework / potential scope for a 2021-23 DE&I-focused Major City Goal; and
3. Provide recommendations on the role and function of the Human Relations Commission
in relation to DE& I efforts.
Notice of Funding Availability for High -Impact DE&I Programs (DEI NOFA)
As highlighted above, one of the main objectives of the DEI-TF is to support the work of DE&I
Providers with direct funding for proven or promising projects.
The purpose of the DE&I funding is to enhance the sense of belonging for all people in our
community and support local projects, programs, or initiatives that contribute in creating a San
Luis Obispo that is welcoming, inclusive, equitable, and safe.
Packet Page 167
Item 13
This funding is focused on narrowing equity gaps that have disproportionately impacted
marginalized communities. These gaps include, but are not limited to:
1. Physical and mental health services
2. Education
3. Housing
4. Criminalization
5. Food security
6. Community representation
DEI NOFA Process
In September of 2020, the DEI-TF formally launched the DEI NOFA process by advertising the
availability of $120,000 in grant funds and information regarding timeline and available funds
for application submittals. DEI NOFA applications were due to the City on October 22, 2020.
The City received grant funding requests from 20 agencies requesting funding totaling $640,719,
which amounted to $520,719 more than the available funding. Attachment B includes a summary
of the applications submitted to the City.
DEI-TF Subcommittee Review Process
Due to conflicts of interest, of the 12 DEI-TF members, seven members were eligible to review
request for funding applications. Six members participated on two review subcommittees. Each
subcommittee reviewed a different set of 10 applications.
The DEI-TF convened two subcommittees, each with 3 members, to review grant applications
and made preliminary funding recommendations in the amount of $120,000. The subcommittees
met individually on October 28th and 29th and November 3rd and 4th. The subcommittee
members utilized funding priorities outlined in the DEI NOFA, including serving a significant
population of City residents, to guide their funding recommendations.
Funding Recommendations
On November 5, 2020, the DEI NOFA subcommittees presented preliminary grant
recommendations to the full, eligible DEI-TF at a public hearing. Taskforce Members Campbell,
Kolkailah, Kozler, Velasco-Vargas and Vice Chair Boyer were recused due to conflicts
regarding one or more of the applications. On a vote of 7-0-5 (with five Members recused) the
DEI-TF voted to forward funding recommendations on XX applications for a total amount of
109,800. (Attachment A.
Grant Contracts
Upon Council approval of DEI NOFA funding allocations, the City will enter into a contract
with each organization that has been awarded grant funding. City staff will monitor the contracts
throughout the year.
Previous Council Action
At the July 7, 2020 City Council meeting, the Council approved the creation of a Diversity,
Equity, and Inclusion Task Force as part of a wider effort to help make the City an inclusive and
safe community for everyone. The creation of the DEI-TF highlighted the priority of the City
Packet Page 168
Item 13
Council to commit resources to advancing diversity, equity and inclusion throughout the City of
San Luis Obispo.
Public Engagement
Public outreach was conducted via e-notifications, social media, print ad and direct contact
during the application period which was open from September 18, 2020 through October 22,
2020.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this
report, because the action does not constitute a "Project" under CEQA Guidelines Sec. 15378.
FISCAL IMPACT
Budgeted: Yes
Funding Identified: Yes
Fiscal Analysis:
Budget Year: 2020-2021
Funding
Sources
Total Budget
Available
Annual
Ongoing Cost
Total Project
Cost
General Fund
$120,000
$0
$
State
Federal
Fees
Other:
Total
$120,000
$0
$
During the adoption of the 2019-21 Financial Plan Supplement and 2020-21 Budget, the City
Council allocated a total of $160,000 towards the advancement of Diversity, Equity, and
Inclusion in the City of San Luis Obispo. Of the $160,000, $120,000 is available to award to the
grant recipients as $40,000 was allocated for Project Management and Expertise related to
Diversity, Equity, and Inclusion efforts at the August 18, 2020 City Council Meeting.
ALTERNATIVES
1. The Council may modify the proposed grant funding amounts.
2. The Council may choose to fund eligible DEI NOFA applications not recommended by the
DEI-TF.
3. The Council may continue consideration of funding for the 2020-21 Fiscal Year. Direction
should be given to staff regarding additional information necessary to make a final funding
decision.
Packet Page 169
Item 13
Attachments:
a - Final Funding Recommendations
b - Applications at a Glance
Packet Page 170
Item 13
2020-21 DEI Requests for Funding
Subcommittee Preliminary Recommendations to Task Force
Total Budget = $120,000
RequestedRecommende
Organization
Program
Recommendation Notes
Amount
d Amount
Subcommittee #1
Literacy for Life
General operating funds
$10,000
$10,000
Central Coast
Community Summit - in SLO
Increase speaker stipends,
Coalition for
marketing, impact assessment
Undocumented
$6,000
$10,200
Student Success
R.A.C.E. Matters
"Belonging 2021" - multimedia
Fully fund marketing line item
arts experience centered on Black
community, inclusion/action for
$27,600
$32,600
all
SLO International
The Change Makers. Film Festival
Film Festival
spotlighting BIPOC filmmakers
$7,500
$7,500
Subcommittee #1 Total
$51,100
1 $60,300
Subcommittee #2
Diversity Coalition
Multicultural Center, planning,
Fund SLOHS, Laguna MS, potential
San Luis Obispo
early operations
SLO City -based education programs.
County
Diversity Education & Training
$100,000
$10,000
Fully fund line item
One Cool Earth
Garden/Health curriculum
translated into Spanish -SLCUSD
elementary
$3,200
$3,200
Family Meal Program for English
Learners
SLO Noor
Free Health & Support Services for
Fully fund public awareness
Foundation
Uninsured BIPOC Residents
campaign; add radio, increase
$13,100
$20,000
marketing, outreach methods;
increase lab, diagnostics
SLO Repertory
Yr-long series of productions, ed
Fully fund BIPOC inclusion
Theater
programming, centered on
initiatives, items #1-#5
increasing access, diversity, equity,
$10,000
$16,300
justice
Subcommittee #2 Total $126,300
$49,500
TOTAL of Preliminary Recommendations
$109,800
Packet Page 171
Item 13
DEI HIGH IMPACT GRANT FUNDING - APPL/CAT/ONSATA GLANCE- October 2020
$120,000 available
APPLICANT
PROJECT
AMNT REQ
Big Brothers Big Sisters of SLO County
Bigs in Blue/ Bigs in Badges
$50,681
Central Coast Coalition for
Undocumented Student Success
Undocumented Community Summit
$6,000
Community Action Partnership SLO Co
(CAPSLO)
DEI / Wellness Training for Adult & Teen Staff —
Adult & Teen -led
$30,000
Diversity Coalition SLO County
-Multicultural Center
-Diversity Education & Training Program
$100,000
French Hospital Medical Center Foundation
Bilingual Lay Patient Navigator Program
$25,000
Jewish Community Center Federation
SLO Jewish Film Festival
$4,000
Literacy for Life
Literacy Program
$10,000
Mozart Fest /Festival Mozaic
Summer Festival: Family & Midday Concerts
$5,000
One Cool Earth
Inclusive Garden Education
Family Meal Program
$3,200
Peace Academy of the Sciences & Arts
Enrichment Programs
$35,000
R.A.C.E. Matters
BELONGING 2021— multimedia arts experience
$27,600
Restorative Partners
Restorative Conferencing
$53,038
SLO Child Development Resource Center
-Therapeutic education for ages 2-6
-Mental health services to families
$10,000
SLO Climate Coalition
Holistic Climate Justice Directory
$12,600
SLO International Film Festival
The Change Makers —film festival spotlighting
BIPOC filmmakers
$7,500
SLO Noor Foundation
Free Health & Support Services for Uninsured
BIPOC Residents
$13,100
SLO Partners/SLOCOE
STEM apprenticeships + scholarships for
Women/ethnic Minorities
$120,000
SLO Repertory Theater
Bringing BIPOC Voices & Stories to SLO Rep &
Community
$10,000
Transitions -Mental Health Association
-Scholarship/Ed Asst for Staff from Underserved
Communities
-Internal DEI Audit
$18,000
United Way
Equity, Diversity, Inclusion Initiative - Staffing
$100,000
20 Applications Received
TOTAL FUNDS REQUESTED
$640,719
Packet Page 172
Approval of Funding for
2020-21 High -Impact DE&I
Programs
Derek Johnson, City Manager
Dale Magee, Project Manager
Amman Asfaw, DEI-TF Chairperson
November 17t", 202A&
Recommendation
1. As recommended by the Diversity, Equity and
Inclusion Task Force, approve the 2020-21 High -
Impact DEW Programs grant funding allocations in
the amount of $109,800.
2. Authorize the City Manager to execute agreements
with each grant recipient.
Background
At the July 7, 2020 City Council meeting, the City
Council authorized the formation of the DE&I Task
Force with the following objectives:
a. Support marginalized racial, ethnic, and cultural
groups.
b. Collect information and insight about advancing
DE&I in San Luis Obispo.
c. Develop a NOFA to support the DEW work of proven
organizations and best practices for change.
d. Provide guidance and a foundation for creating a 21-
23 DE&I-focused Major City Goal.
e. Strengthen the focus and role of the City's Human
Relations Commission
Notice of Funding Availability (NOFA)
for High -Impact DE&I Programs
1. $120,000 in funding dedicated to advancing DE&I
efforts in the City of San Luis Obispo
2. Funding focused on narrowing equity gaps that
have disproportionately impacted marginalized
groups. Gaps included:
Physical and mental health services
b. Education
c. Housing
d. Criminalization
e. Food Security
f. Community Representation
NOFA Process
1. Application period: September 18 - October 22, 2020
2. Public outreach conducted via e-notifications, social
media, print ad and direct contact
3. The City received 20 applications totaling $640,719
Requests ranged between $3,200 and $120,000
NOFA — Proposals Received
Big Brothers Big Sisters of SLO County
CC Coalition for Undocumented Student Success
Bigs in Blue/Bigs in Badges
Undocumented Community Summit
Community Action Partnership SLO Co. (CAPSLO) DEI/Wellness Training for Adult & Teen Staff — Adult & Teen -led
Diversity Coalition SLO County Multi -Cultural Center & Diversity Education & Training Program
French Hospital Medical Center Federation �jVilingual Lay Patient Navigator Program
Jewish Community Center Federation
Literacy for Life
Mozart Fest /Festival Mozaic
One Cool Earth
Peace Academy of the Sciences & Arts
R.A.C.E. Matters
Restorative Partners
SLO Child Development Resource Center
SLO Climate Coalition
SLO International Film Festival
SLO Noor Foundation
SLO Partners/SLOCOE
SLO Repertory Theater
Transitions -Mental Health Association
United Way
SLO Jewish Film Festival
=Fiteracy Program
Summer Festival: Family & Midday Concerts
Inclusive Garden Education & Family Meal Program
Enrichment Programs
BELONGING 2021 — multimedia arts experience
Restorative Conferencing
herapeutic education for ages 2-6 & Mental health services to families
Holistic Climate Justice Directory
�Fhe Change Makers — film festival spotlighting BIPOC filmmakers
Free Health & Support Services for Uninsured BIPOC Residents
STEM apprenticeships + scholarships for Women/ethnic Minorities
Bringing BIPOC Voices & Stories to SLO Rep & Community
$50,681
$6,000
$30,000
$100,000
$25,000
$4,000
$10,000
$5,000
$3,200
$35,000
$27,600
$53,038
E&WA
$12,600
$13,100
102r$120,000
$10,000
Scholarship/Ed Asst for Staff from Underserved Communities & Internal DEI Audit $18,000
Equity, Diversity, Inclusion Initiative - Staffing $100,000
20 Applications Received / Total Funds Requested $640,719
Application Review & Evaluation Process
1. Two review subcommittees of 3 members each were
utilized. (5 members ineligible to review due to conflict
of interest; 1 member unable to review due to
personal reasons.)
2. Each subcommittee reviewed a set of 10 applications.
3. Proposals were evaluated for:
a. Meeting an identified DE&I need
b. Serving the most marginalized communities
c. Ability to make high -impact or systemic change
Potential to succeed
Serving (predominately) SLO City / Residents
Proposals Recommended to the
City Council for Funding
Amman Asfaw
DE&I Task Force Chairperson
Central Coast Coalition
Community Summit — In SLO
$6,000
$10,200
Increase speaker stipends,
for Undocumented
marketing, impact
Student Success
assessment
Diversity Coalition San
Multicultural Center, planning, early
$100,000
$10,000
Fund Diversity Ed & Training
Luis Obispo County
operations. Diversity Education &
component only. For SLOHS
Training
(Laguna Middle School and in
SLO community if possible).
Literacy for Life
General Operating Funds
$10,000
$10,000
One Cool Earth
Garden/Health curriculum translated
$3,200
$3,200
SLO City schools
into Spanish — SLCUSD Elementary.
Family Meal Program for English
Learners
R.A.C.E Matters
An
SLO International Film
Festival
SLO Noor Foundation
"Belonging 2021" — Multimedia arts
experience centered on Black
community, inclusion/action for all
The Change Makers. Film Festival
spotlighting BIPOC filmmakers
Free Health & Support Services for
Uninsured BIPOC Residents
SLO Repertory Theatre Year -Long series of productions and
education programming. Centered on
increasing access, diversity, equity
and justice
$27,600 $32,600
MMMA&"
$7,500 $7,500
■ i
$10,000
Total of Task Force's Recommendations, Approved on Nov. 5, 2020
Full fund the marketing line
item in proposed budget
$20,000 Fully fund public awareness
campaign; add radio, increase
marketing outreach efforts;
increase lab, diagnostics
$16,300 Fully fund BIPOC inclusion
initiatives, items #1 - #5.
$109,800
Recommendation
1. As recommended by the DEW Task Force, approve
the 2020-21 High -Impact DE&I Programs grant
funding allocations in the amount of $109,800.
2. Authorize the City Manager to execute agreements
with each grant recipient.
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