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Home My WebLink About10-17-2023 City Council Minutes 1 Council Minutes October 17, 2023, 5:30 p.m. Council Chambers, 990 Palm Street, San Luis Obispo Council Members Present: Council Member Emily Francis, Council Member Andy Pease, Council Member Michelle Shoresman, Mayor Erica A. Stewart Council Members Absent: Vice Mayor Jan Marx City Staff Present: Derek Johnson, City Manager, Christine Dietrick, City Attorney, Teresa Purrington, City Clerk _____________________________________________________________________ 1. CLOSED SESSION: STARTS AT 4:30 PM 1.a CALL TO ORDER Mayor Erica A. Stewart called the Closed Session Meeting of the San Luis Obispo City Council to order at 4:35 PM in the Council Hearing Room with Vice Mayor Marx absent. 1.b PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY Public Comments: None ---End of Public Comment--- 1.c CONFERENCE WITH REAL PROPERTY NEGOTIATORS (APNs 002-482-027, 002-482-017, 002-482-024, 002-482-002, 004-511 -001) Action: City Attorney Christine Dietrick indicated that the Council met in Closed Session on the matter of real property negotiation regarding the parcels listed above and provided direction to proceed with negotiations on price and terms of payment. No further direction was provided. 1.d CONFERENCE WITH REAL PROPERTY NEGOTIATORS (APN 002-436-022) Action: City Attorney Christine Dietrick indicated that the Council met in Closed Session on the matter of real property negotiation regarding the parcel listed above and provided direction to proceed with negotiations on price and terms of payment. No further direction was provided. 1.e ADJOURNMENT 2 2. CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on October 17, 2023 at 5:30 p.m. in the Council Chambers, 990 Palm Street, San Luis Obispo, by Mayor Stewart. 3. PLEDGE OF ALLEGIANCE Council Member Pease led the Council in the Pledge of Allegiance. 4. PRESENTATIONS 4.b CAL POLY HOUSING UPDATE & WATER PLAN PRESENTATION The City Council received a presentation on Cal Poly Housing Update and Water Plan from Cal Poly representatives Terrance Harris, Vice President Strategic Enrollment Management; Keith B. Humphrey, Vice President for Student Affairs; and Mike McCormick, Vice President Facilities Management & Development. Public Comments: Diego Cervantez ---End of Public Comment--- 4.a INTRODUCTION - CAL POLY ASSOCIATED STUDENTS INCORPORATED BOARD Mayor Stewart introduced the Cal Poly Associate Students Incorporated (ASI) Board. 4.c ARBOR DAY PROCLAMATION Mayor Stewart presented a proclamation declaring November 4, 2023, as "Arbor Day" to City Arborist Anthony Whipple on behalf of the City's Urban Forestry Division. 4.d CITY MANAGER REPORT City Manager Derek Johnson provided a report on upcoming projects. 5. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA Public Comment: Scott Summers Janice Chambers --End of Public Comment-- 3 6. CONSENT AGENDA Motion By Council Member Shoresman Second By Mayor Stewart To approve Consent Calendar Items 6a to 6g. Ayes (4): Council Member Francis, Council Member Pease, Council Member Shoresman, and Mayor Stewart Absent (1): Vice Mayor Marx CARRIED (4 to 0) 6.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Waive reading of all resolutions and ordinances as appropriate. 6.b MINUTES REVIEW - SEPTEMBER 26, 2023 AND OCTOBER 3, 2023 COUNCIL MINUTES Approve the following minutes of the City Council: • September 26, 2023 - Special Closed Session • October 3, 2023 - Regular Meeting 6.c AUTHORIZATION TO ADVERTISE MITCHELL PARK REVITALIZATION PROJECT, SPECIFICATION NO. 2000188 1. Approve the project plans and specifications for Mitchell Park Revitalization Project, Specification Number 2000188; and 2. Authorize staff to advertise for bids; and 3. Adopt Resolution No. 11452 (2023 Series) entitled, “A Resolution of the City Council of the City San Luis Obispo, California, authorizing use of Parkland-In-Lieu (Quimby) Funds to support Mitchell Park Revitalization Project, Specification No. 2000188” and appropriate an additional $50,000 from the Quimby Fund to the project account; and 4. Authorize the City Manager to award the Construction Contract pursuant to Section 3.24.190 of the Municipal Code for the bid total, if the lowest responsible bid is within the publicly disclosed funding amount of $211,000. 4 6.d AUTHORIZATION TO ADVERTISE WASH WATER TANK NO. 1 REHABILITATION, SPECIFICATION NO. 2000034-03 1. Approve the project plans and specifications for the Wash Water Tank No. 1 Rehabilitation, Specification Number 2000034-03; and 2. Authorize staff to advertise for bids; and 3. Authorize the City Manager to award the Construction Contract for the bid total if the lowest responsive bid is within the Engineer’s Estimate of $622,973; and 4. Appropriate $215,000 from Water Fund Unreserved Working Capital; and 5. Authorize the City Engineer to approve Contract Change Orders up to the available project budget; and 6. Adopt Resolution No. 11453 (2023 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing use of the Water Fund Unreserved Working Capital Fund to support the Wash Water Tank No. 1 Rehabilitation, Specification Number 2000034-03.” 6.e AUTHORIZE RIGHT-OF-WAY ACQUISITION OF 50 HIGUERA STREET FROM CALTRANS FOR THE HIGUERA STREET WIDENING (BRIDGE TO ELKS) PROJECT, SPECIFICATION NO. 2091294 Adopt Resolution No. 11454 (2023 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, affirming the transfer of Easements from the State of California Department of Transportation to support construction of the Higuera Street Widening (Bridge to Elks) Project, Specification No. 2091294.” 6.f AUTHORIZATION TO ADVERTISE ON-CALL SERVICES REQUEST FOR QUALIFICATIONS – VARIOUS PROFESSIONAL SERVICES 1. Authorize the advertisement of Requests for Qualifications (RFQ) to establish on-call consultant agreements for the following professional services, in a form approved by the City Engineer and City Attorney: Architectural Design, Civil Engineering Design, Construction Management, Environmental Services, Land Surveying, Landscape Architecture, Mechanical Engineering, Right of Way Acquisition, Soils and Materials Testing, Structural Engineering Design, Transportation Engineering Services, Travel Demand Modeling, Civil Design - Water + Wastewater Specialty (New Service Category), Electrical Engineering (New Service Category), Public Capital Project Management (New Service Category), Urban Design (New Service Category), Energy Services (New Service Category) 5 2. Authorize the City Manager to execute on-call agreements with selected consulting firms; and 3. Authorize the City Engineer to amend or extend on-call agreements for services in accordance with its terms and within the available annual budget; 4. Authorize the City Engineer to issue an additional 1-year contract extension for the following professional services set to expire in December 2023, and which have already received a 1-year extension as allowed by contract: Landscape Architecture, Construction Management, Environmental Services, Soils and Materials Testing 6.g ADVISORY BODY APPOINTMENT – TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD Confirm the appointment of Nipool Patel to the Tourism Business Improvement District Board (TBID). 7. PUBLIC HEARING AND BUSINESS ITEMS 7.a ANNUAL REPORT OF THE TOURISM BUSINESS IMPROVEMENT DISTRICT Deputy City Manager Greg Hermann, Tourism Manager Molly Cano, and Hotel SLO Sales & Marketing Director Lydia Bates provided an in-depth staff report and responded to Council questions. Public Comments: Jim Dantona ---End of Public Comment--- Motion By Council Member Francis Second By Council Member Shoresman 1. As recommended by the Tourism Business Improvement District Board, receive and approve the TBID Board’s annual report for FY 2022-23; and 2. Adopt Resolution No. 11455 (2023 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, declaring its intention to continue the San Luis Obispo Tourism Business Improvement District, to continue the basis for and to levy the assessment for the district, and to set a date for the Public Hearing on the district and the assessment for 2023-24.” Ayes (4): Council Member Francis, Council Member Pease, Council Member Shoresman, and Mayor Stewart Absent (1): Vice Mayor Marx CARRIED (4 to 0) 6 8. LIAISON REPORTS AND COMMUNICATIONS Mayor Stewart attended the San Luis Ranch Fall Market preview and the Chapter meeting for the American Association of Pediatrics. Council Member Pease attended the SLOCOG Safe Streets forum and the Downtown SLO monthly board meeting. She also reminded the Council that the Latino Outreach Council is holding a Dia de Los Muertos celebration in Mission Plaza on October 29th. Council Member Francis attended the walk/bike to school day at Hawthorn Elementary, the sunrise event for Indigenous People Day at Laguna Lake Park, the 2023 Employee Recognition ceremony, and met with a Cal Poly journalism class and another class regarding Big World Challenges. Council Member Shoresman attended the Zone 9 meeting, the Climate Leadership meeting, and the Indigenous Peoples Day ceremony at Cal Poly. 9. ADJOURNMENT The meeting was adjourned at 8:03 p.m. The next Regular City Council Meeting is scheduled for November 7, 2023, at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo. APPROVED BY COUNCIL: 11 /07/2023