HomeMy WebLinkAboutSister Cities Research 2010Cano, Elaina
From: Allen K. Settle jasettle@calpoly.edu]
Sent: Monday, April 26, 2010 1:35 PM
To: Cano, Elaina
Subject: Re: Sister City
Elaina,
I recall in 1990 that Sam Blass, Mexico was a sister city. Also Peg Penard, a former mayor may also have
more information.
Allen Settle
----- Original Message -----
From: "Elaina Cano" <ecano@slocity.org>
To: "Dave Romero" <dromero@slocity.org>, "Allen Settle" <asettle@slocity.org>
Sent: Friday, April 23, 201010.19:07 AM GMT -08:00 US/Canada Pacific
Subject: Sister City
Hello Dave and Allen,
I have been asked to research if the City has a Sister City(ies). I did find in past minutes that there were
requests to form relationships with Maebaru, japan; Sam Blass, Mexico; and Tsao Twen, Taiwan. But the
minutes were not clear as to who was responsible for providing the guidelines for establishing and maintaining
Sister City affiliations.
Any background information would be most helpful.
Thanks,
Elaina
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Cano, Elaina
From: Romero, Dave
Sent: Friday, April 23, 2010 3:04 PM
To: Cano, Elaina
Subject: RE: Sister City
Elaina,
Emmons Blake (1965-73 councils) had some sort of business relationship in San Blas, Mexico (printing). I believe
that led to our Sister -City relationship, which was active during Emmons's terms. I believe we donated an old fire
truck at one time. Richard Blake or Diana Barnhart, Emmons children, might have some recollection. I don't
remember any other active Sister -City activities.
Dave
From: Cano, Elaina
Sent: Friday, April 23, 2010 10:19 AM
To: Romero, Dave; Settle, Allen
Subject: Sister City
Hello Dave and Allen,
I have been asked to research if the City has a Sister City(ies). I did find in past minutes that
there were requests to form relationships with Maebaru, Japan; Sam Blass, Mexico; and Tsao
Twen, Taiwan. But the minutes were not clear as to who was responsible for providing the
guidelines for establishing and maintaining Sister City affiliations.
Any background information would be most helpful.
Thanks,
Elaina
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(20100423)
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4/23/2010
Concord
POLICY & PROCEDURE
SISTER CITY AFFILIATIONS
CITY OF CONCORD
Number:
16
Authority:
Council Motion
Effective:
1-26-93
Revised:
Reviewed:
2004
Initiatine Dent.:
CM
1. PURPOSE
To provide guidelines to respond to requests for establishing Sister City affiliations with the City of Concord.
2. POLICY
The City Council will consider the establishment of Sister City affiliations subject to the conditions specified
in this Policy & Procedure.
3. GENERAL REQUIREMENTS
3.1 Criteria/Process for Requests
3.11 Sister City selection by Concord shall be based on identifying ties or commonalities in size,
name, population, business/trade/industry, history, representative ethnic groups, culture, socie-
tal goals, or education.
3.12 Both domestic and international requests will be considered; however, the City shall have no
more than one Sister City relationship with any state or country.
3.13 The City will consider requests to establish new Sister City affiliations when such requests
from another city are sponsored by a local, formally incorporated association.
3.14 The sponsoring association and the City must come to a mutual agreement on the goals, pur-
poses, and activities of the Sister City affiliation.
3.15 The Sister City affiliation requires the approval of the City Council after holding at least one
hearing.
3.16 If there are no exchange visits within a five year period, the Sister City affiliation shall be
deemed concluded.
3.2 Local Sponsor
3.21 The local association assumes the financial obligation for fund-raising to implement and carry
on the Sister City affiliation. The City is not expected to appropriate public funds for this pur-
pose.
3.22 The local association shall have a governing board with adequate representation from Concord
residents or business owners.
3.23 The local association is preferred to be organized under the Non -Profit Public Benefit Corpo-
ration Law of the State of California and to have an Internal Revenue Service tax exempt clas-
sification.
3.24 The local association shall actively engage in meetings or exchange visits with the affiliate
city counterpart at least every three years and shall, in the City's estimation, have "staying
power," and be prepared to indefinitely serve as sponsor of the Sister City affiliation.
POLICY & PROCEDURE
No. 16
3.25 The local association shall serve as the coordinator for exchange visits including providing for
group transportation within Concord, preparing an itinerary of sites, arranging lodging and
planning other events related to the visit.
3.26 The local association shall have the means to make interpreters of both language and culture
available as necessary to facilitate the Sister City relationship.
3.3 Gifts
3.31 Gifts presented to City personnel or elected officials as part of an exchange visit shall be con-
sidered the property of the City of Concord.
4. RESPONSIBILITY
4.1 The City Manager, or designee, is responsible for processing requests for Sister City affiliation.
4.2 Sister City affiliations shall be approved by resolution of the City Council.
BEFORE THE CITY COUNCIL OF THE CITY OF PITTSBURG
In the Matter of:
Rescission of Resolution 98-8623 and ) RESOLUTION 04- 10I24
Adoption of New Sister City Policy )
The City Council of the City of Pittsburg DOES RESOLVE as follows:
A. WHEREAS, Sister City relationships are formed in an effort to encourage the
development of relations between businesses, research and educational
institutions, government policy and regulatory agencies and other organizations
concemed with encouraging progress in economic and cultural development in our
communities.
B. WHEREAS, Sister City relationships join parties that have identified areas of
common interest for cooperation, including, but not limited to: cultural
development, business development and the facilitation of networks and
partnerships.
C. WHEREAS, the City of Pittsburg maintains four City relationships with the following
Cities: Shenyang, China; Isola delta Femmine, Italy; Pohang, South Korea; and
Shimonoseki, Japan.
D. WHEREAS, the City of Pittsburg has maintained Sister City relationships for over a
decade, and as the Sister City Program continues to evolve, staff has found that the
existing Sister City Policy adopted in 1998 is no longer reflective of current
procedures.
E. WHEREAS, staff recommends the rescission of Resolution 98-8623, which
adopted the 1998 Sister City Policy, and the establishment and adoption of a new,
comprehensive Sister City Policy, to serve as a guideline for the maintenance and
expansion of the City's Sister City Program.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pittsburg
as follows:
Section 1. Findings
A. The recitals set forth above are true and correct statements.
B. The Sister City Policy is an essential element to the establishment maintenance
and expansion of the Sister City Program.
C. The rescission of Resolution 98-8623, which adopted the 1998 Sister City
Policy, and the adoption of the new, comprehensive Sister City Policy, will
Page 1 of 2 Resolution 04- 10124
provide staff with the necessary guidance to manage the Sister City Program,
clearly identifying the objectives, requirements and interests of the City of
Pittsburg.
D. Section I of the Policy provides eight specific guidelines to assist City staff and
the Sister City Committee members with clear objectives, organization,
responsibility and support for the functions of the Sister City Committee.
E. Section II of the Policy provides ten General Guidelines, providing clear
direction and objectives for the maintenance and expansion of the Sister City
Program.
F. Section III of the Policy provides five Travel Guidelines to clarify the necessary
process to obtain Council approval for any Sister City Travel activity on behalf of
the City of Pittsburg.
Section 2. Authorization
The City Council adopts this Resolution, hereby rescinding the Sister City Policy
approved in 1998 on Resolution 98-8623 and approving the new, more
comprehensive Sister City Policy to serve as a guideline for the maintenance and
expansion of the City of Pittsburg's Sister City Program.
Section 3. Effective Date
This Resolution shall take effect immediately upon adoption.
APPROVED AND ADOPTED by the City Council of the City of Pittsburg at a regular
meeting on the 2nd day of August 2004, by the following vote:
AYES: Council Member Parent, Kee, Glynn & Beals
NOES: ftayor Rios
ABSTAINED: None
ABSENT: None
ESI:
Lillian J. Pride, City Clerk
e d1a Rlos, Ma or
Page 2 of 2 Resolution 04- 10124
OFFICE OF THE CITY MANAGER
65 Civic Avenue
Pittsburg, California 94565
DATE: August 2, 2004
TO: Mayor and Council Members
FROM: Marc S. Grisham, City Manager
RE: RESCISSION OF RESOLUTION 98-8623 AND ADOPTION OF NEW
SISTER CITY POLICY
EXECUTIVE SUMMARY
The City of Pittsburg has formed and maintained one Friendship City and three Sister
City relationships with City agencies located outside of the United States, in efforts to
encourage the development of relations between businesses, research and educational
institutions, government policy and regulatory agencies and other organizations
concerned with encouraging progress in economic and cultural development. City staff
recommends the rescission of Resolution 98-8623, which adopted the 1998 Sister City
Policy. and the establishment of a new, more comprehensive Sister City Policy, to serve
as a guideline for the maintenance and expansion of the City of Pittsburg's Sister City
Program.
FINANCIAL IMPACT
There will be no financial impact.
RECOMMENDATION
Staff recommends City Council rescind Resolution 98-8623, which adopted the 1998
Sister City Policy, and adopt the new, more comprehensive Sister City Policy, to serve
as a guideline for the maintenance and expansion of the City of Pittsburg's Sister City
Program.
BACKGROUND
The City of Pittsburg currently maintains one Friendship City and three Sister City
relationships with the following Cities: Shenyang, China; Isola della Femmine, Italy;
Mayor and Council Members Page 2 of 4 August 2, 2004
Pohang, South Korea and Shimonoseki, Japan. The Sister City relationships join
parties that have identified areas of common interest for cooperation, including, but not
limited to: cultural development, business development and the facilitation of networks
and partnerships. Sister City relationships are formed in an effort to encourage the
development of relations between businesses, research and educational institutions,
government policy and regulatory agencies and other organizations concerned with
encouraging progress in economic and cultural development in our communities.
The Sister City Program is currently being overseen and supported by the Economic
Development Department, who projects the annual Sister City expenditures, and
budgets for the activities and events anticipated for the upcoming fiscal year. The
Economic Development Department has also reactivated the Sister City Committee,
whose members support the Sister City Program and the various Sister City activities,
ranging from student exchanges, to visits by City delegations with a desire to pursue
economic and/or cultural development. The City of Pittsburg adopted a Sister City
Policy in 1998 on Resolution 98-8623, attached as Exhibits "A" and "B" respectively.
STAFF ANALYSIS
The City of Pittsburg has maintained Sister City relationships for over a decade. As the
Sister City Program continues to evolve, it was deemed necessary for City staff to
perform a review of the Program policies and procedures. During the review of the
existing Sister City Policy, adopted in 1998, staff found that the existing Policy was not
reflective of current procedures. For example, the Economic Development Department
currently oversees the Sister City Program and budget. This administrative change took
place in 2000. The City of Pittsburg currently maintains one Friendship and three Sister
City relationships. The number of Friendship and Sister City relationships has grown
since 1998. In addition, the existing Policy does not provide comprehensive guidelines
for the general maintenance and expansion of the Sister City Program.
As the City of Pittsburg continues to pursue international business opportunities, the
creation of an international network, including existing and potential Sister City
relationships, will play an important role in the City's pursuit of economic development in
the global marketplace. As the City evaluates possible expansions and modifications to
the Sister City Program, comprehensive guidelines would assist the City by providing
clear direction and boundaries on the development and maintenance of the Program.
Comprehensive guidelines would also provide the necessary control over the activity of
the Sister City Program and corresponding budget expenditures.
Staff recommends the establishment of a comprehensive, uniform policy to serve as a
guideline for the maintenance and expansion of the City's Sister City Program. A Sister
City Policy has been created by staff, based upon the needs and interests of the City,
and is attached as Exhibit "C". The Sister City Policy has been divided in three major
categories: Sister City Committee, General Guidelines, and Travel Guidelines.
Mayor and Council Members Page 3 of 4 August 2, 2004
A Sister City Committee is the first category covered in the Policy. This section
provides eight specific guidelines to assist City staff and the Sister City Committee
members with clear objectives, organization, responsibility and support. As stated
previously, an active Sister City Committee is currently in place. The Committee
currently consists of one member of the Pittsburg City Council, two staff members of the
City of Pittsburg, two members of the Pittsburg Chamber of Commerce, one member of
the Pittsburg Unified School District and seven members of the Pittsburg community.
The Committee meets on a regular basis and has organized and participated in a
number of recent events and activities over the past two years. In addition, members of
the Committee have successfully sought a number of donations and in -kind services
that have supported a number of Sister City activities to date. The Committee has
currently been meeting on a monthly basis and will continue to do so as necessary.
The Committee last met on July 7, 2004.
The second category covered in the Policy is General Sister City Guidelines. The
guidelines cover the establishment and execution of Sister City relationships and
activities, and state the necessary requirements that must be satisfied by each Sister
City. Ten General Guidelines are provided in this section of the Policy, providing clear
direction and objectives for the maintenance and expansion of the Sister City Program.
Sister City Travel Guidelines is the third and final category covered in the Policy. Four
Travel Guidelines are provided in this section of the Policy to clarify the necessary
process to obtain City Council approval for any Sister City Travel activity on behalf of
the City of Pittsburg. Again, the guidelines provided within the policy clearly specify the
objectives and justification necessary to participate in Sister City Travel activity.
The new proposed Sister City Policy is an essential element to the establishment,
maintenance and expansion of the Sister City Program. The comprehensive Policy
clearly identifies the objectives, requirements and interests of the City of Pittsburg. City
staff recommends and supports the creation and adoption of the new proposed Sister
City Policy, providing staff with the necessary guidance to manage the Sister City
Program in the best interest of the City of Pittsburg and the Pittsburg community.
Marc S. Grisham, City Manager
Report Prepared By: Sherry Hoyt Administrative Analyst
Report Reviewed By: Brad Nail Economic Development Directo
Mayor and Council Members Page 4 of 4 August 2, 2004
ATTACHMENTS: Exhibit A - 1998 Sister City Policy
Exhibit B - Resolution 98-8623
Exhibit C - New Proposed Sister City Policy
ENVIRONMENTAL REVIEW CHECKLIST
AGENDA MEETING DATE: August 2, 2004
AGENDA DATA DESCRIPTION: Rescission of Resolution 98-8623 and Adoption of New
Sister City Policy
ALL ACTIONS OF THE CITY COUNCIL MUST BE CONSIDERED FOR ENVIRONMENTAL REVIEW. COMPLETE
THE CHECKLIST BELOW AND ATTACH TO TNE APPROPRIATE AGENDA DATA SHEET. THE EXEMPTION,
NEGATIVE DECLARATION OR EIR DETERMINATIONS MUST BE REFERENCED IN THE RESPECTIVE STAFF
REPORT AND COPIES ATTACHED WHERE APPROPRIATE.
1, X❑ This Is not a project. No environmental documents must be filed. A project is any activity which may
cause a direct physical change in the environment or a reasonably foreseeable indirect change in the
environment, and is either (1) undertaken by the City, (2) partly or fully subsidized by the City, or (3)
permitted by the City. Only *discretionary, projects' are subject to CEQA. Moreover, purchases for
supplies, personnel related actions, emergency repairs and general policy making are examples of
actions which are not a project. If any of the following envirormental factors would be potentially
affected, further environmental review may still be required:
Aesthetics Agriculture Resources Air Quality
Biological Resources Cultural Resources Geology/Solls
Hazards & Hazardous Hydrology/Water Quality Land Use/Planning
Materials Noise Population/Housing
Mineral Resources Recreation TmnsportalloniTraft
Public Services Mandatory Findings of Signfieance
L litles/Service Systems
2. ❑ This is a project, but it is statutorily exempt under Section , Article 18 of the
Guidelines for the Implementation of the California Environmental Quality Act.
3. ❑ This is a project, but it is categorically exempt from environmental review under Class
, Article 19 of the Guidelines for Implementation of the
California Environmental Quality Act, no exceptions to the categorical exemption apply.
4. ❑ This is a project, but is subject to the 'common sense" exemption to CEQA, because it can be seen
with certainty that there is no possibility that the activity may have a significant effect on the
environment. The basis for this determination must be set forth in writing in the findings.
5. ❑ A []Negative Declaration ❑Mitigated Negative Declaration (ND/MND) was prepared for this
project or the impacts were addressed under a previously completed ND/MND. The Initial Study and
ND/MND prepared by the City must be attached to the Council materials for Council review and approval.
The Council must adopt a resolution (re)adopting the Negative Declaration or Mitigated Negative
Declaration and, possibly, a mitigation monitoring or reporting program as part of the project approval.
6. ❑ An Environmental Impact Report (EIR) was prepared for this project or the impacts have been
addressed under a previously completed and certified EIR, SCH No. . The EIR must be
attached to the Council materials for Council review and approval. As part of the project approval, the
Council must adopt resolutions (re)certifying the EIR and adopting findings. a mitigation monitoring or
reporting program, and if necessary, a statement of overriding considerations.
7. ❑ This project falls under the ' " Master EIR, State Clearinghouse
No. , The new Initial Study prepared pursuant to Section 21157.1 of the Public
Resources Code must be attached to the Council materials for Council review and approval. The Council
must adopt a resolution adopting certain required findings based on this Initial Study as part of the
project approval.
REVIEWED AND APPROVED BY: , PLANNING DEPARTMENT
EXHIBIT "A"
OFFICE OF 1TIE CirrY MANAGER
Adm*Aarutve Otani
2= R DP d Avccm
Fim� Ca krwa "so -
MEMO: June 29, 1998
TO: Mayor and
FROM: Jeffry C. Kahn, City Manager
RE: SISTER CITY PROGRAM
BACKGROUND
The city coundl at its regulariy scheduled meeting of April b. 1998 established a subcommittee to
discuss the policy of sister city recognition. This report establishes reooanmeaded policies to be
reviewed by staflQprior t1D advising the council conning a potraot3al sister city.
STAFF ANALYSIS
The Pmburg Chamber of Commerce has establisbed a sister city committee that works with the
City in hosting programs with ocir recognized cities of P ubang, Kom and Isola Delle Femmime,
holy. This structure has worked well for the city and oaurmimee members have bees strong
sappme s of the sister city prDgr m. Staff has mat with the chamber concerning the proposed
guideUnes. The Chamber agrees that the business community wishes to participate, but nat
necessarily be in the lead position.
The City of Pimsbm-g bas mama opportunities and potential for cities around the worid. The City
maul, bowaver. establish criteria flat Will bene& our cddrrm, business community, and stude ms.
it D proposed that City t0 be considered fot sister stattudemonstrate the folloowing &U Metes:
1. A desire to exchange eAlocational oppartiisiities. Fxcbsn�e piogiams developed through
Las Medanos Com comity College and a cartipus in the proposed city. Educakradl
courses that can be dc%vk ped at the mxiddle and high school ievd and offered through the
Intm maL
2. Economic derre1o�paoent appa�ttmirid. 'Ike ability to tmQact and export psodiac�ts
the region. The use of free trade agrremeats and special trade s=s
can assist the city and bosuns community In lira development of coke
oppo.
Mayor and Coun6lmembers Page 2 June 29. 1998
3. Public Safety. Sister Cities have shown an iin the training of public safety
personnel. These oppoamnities can be positive to local employees as well as to our sister
cities.
4. Historical Similarities. An gust to dmwnsraie similarities in the development of the
community. immigraziaa frown the fin, and geographicalS. Cdbnml and Social Qpportuaities. The develo;=wt of cultural and social cu2taages that
improves the quality of life should be considered. This can include soccer clia�s. theatre
perfora�at>cea with workshops and musical performancxs.
6. h&astructure btchaW. She City of Pittsburg is in an ecceum position to share our
expaimces in the development of on infrtstroctara. The energy investment downtown
mvestmem. and landscaping districts are all areas that world be of iateztst to other
commtmities. JU abti tj► to review possible technology sharing would be of be=& to
both cities.
T. Establish local committee to each sisbx city rarest. This committee will be responszbk
for Rmdrsising. hosting ddepes and submitting requests to the main aommiuee.
4 Structure
Stan proposes the following
1. Establish a Sister City Committee as the official cagy committee. This con mittee
would be responsible for ammo' reports, orgaab=ion of formal events, and
recommendations to the City Council. Members will be composed of all recognized
Sister City Committees.
2. Establish a sister city committee for each recognized sister day with local nmid,ents.
These resideav would be responsible for non -formal activities for visitors. A
member of each committee would also be a member of the city oammbtee. Sister city
committees will petition the council for furl recop2 m.
3. 'This local mee would malm the for future siser city
relationships. Their 1 mmendstion wmk be based on criteria as listed above.
4. The city committee will review the request and moommend to the City Comdl.
S. Should a city request status with ft Chy of Pitssbng. the request shall go forward to
the Sister City Cammktee foe discussion,. The ooMI[Mitt= will identify bcal dtivas
to pardckmee in a not -1, dat wM evaluate the request.
6. Staff to the oa sea will be designated by the Leisure SwAcx Depaatineus.
Mayor and Page 3 Tune 29, 1998
Financial Consideration
This approach will Limit dq involvement fmancWiy. Committees will W requhmd to raise funds
foc ac dvh= and receptions. The My Coum7 may wish 10 consider initial funds of $5,000 1*
establish the st[ucosC.
RECONE4iFMATION
Staff that the Cirl Cauncil approve the criteria for the establishment of sister ci y
relationships.
BEFORE THR CITY COUNCIL OF THE CITY OF Pri ISDU a —
In The Mier of: RESOLUTION NO. 98-8623
Adoptinta Sister City Policy, )
Pr=&W and Related Guidelmm )
The City Council of the City of Pittsburg DOES RESOLVE as follows:
WEWWAS, the City of Pittsburg wishes to establish a sister city program where calms,
tonal, economic, historical and' exchanges can take place between Pittsburg
and other international cities;
AND VVEMRB.AS, this policy will set the crise m to ensure that the development of any sister city
miadonships will be of benefit to Pittsburg's citizens, business comnionity and students;
NOW. TIIERB.FORE, the City Council funds and determines as foibws:
1. The sister city policy sets criteria which allows development of new sister city
relationships.
Z. The sister city policy ensures positive opportunities for Pittsburg's citizens, business and
student population.
PASSED, AND ADOPTED by the City Cormcil of else City of Pittsburg at a regular meeting held
on the bth dap of July, 1998 by the following vote:
AYES: Councilmember Aiello. Anzini, Glover.. Lewis and Mayor Quesada
NOES: None
ABSTAIN,D: None
ABSENT: Nona
Frank R. Qn , Mayor
ATTEST:
JA- T allirn 1. Prisk, Cky Clerk Q
CITY OF PITTSBURG
SISTER CITY POLICY
Resolution Number 04-101 4adopted by City Council on August 2, 2004
Backaround•
In an effort to encourage the development of relations between businesses,
research and educational institutions, government policy and regulatory agencies
and other organizations concerned with encouraging progress in economic
development, the City of Pittsburg has formed and maintained Sister City
relationships. These Sister City relationships join parties that have identified
areas of common interest for cooperation, including, but not limited to: cultural
development, business development and the facilitation of networks and
partnerships. The City of Pittsburg currently maintains four Sister City
relationships with Shenyang, China; Isola della Femmine, Italy; Pohang, South
Korea; and Shimonoseki, Japan.
The Sister City Program is currently being overseen and supported by the
Economic Development Department. In addition, an active Sister City Steering
Committee currently supports the Sister City Program and the various Sister City
activities.
Purpose:
This is an established uniform policy to serve as a guideline for the maintenance
and expansion of the City of Pittsburg's Sister City Program. The Policy
guidelines apply to all City of Pittsburg Sister City relationships.
Policy:
I. Sister City Steering Committee
1. A Sister City Steering Committee will consist of members of the Pittsburg
community (no more than 12), Pittsburg Chamber of Commerce (1-2),
Pittsburg Unified School District (1), the City Mayor and/or Vice Mayor
(1-2) and City staff members (1-2).
2. The Sister City Steering Committee will meet at least two times per year,
and with the assistance of City staff, will prepare written minutes from
each meeting, to to kept by the Economic Development Department for
the City's Sister City files_
Page 1 of 4
3. The Sister City Steering Committee, with the assistance of City staff, will
support, organize and execute Sister City affiliations, events and activities.
4. During the annual budget preparation period, City staff may allocate funds
to be utilized at the City's discretion to assist the Sister City Steering
Committee with official Sister City activities and Council approved Sister
City travel for City Council and City staff. The City cannot give assurance
of financial backing for any Sister City activities; therefore, it is the
responsibility of the Sister City Steering Committee to finance Sister City
activities from various fund raising efforts and sponsorships.
5. The Sister City Steering Committee will inform the City of Pittsburg of any
upcoming Sister City visits to Pittsburg, providing at least sixty days
notice, and will coordinate all events during the visits with City staff.
6. The Sister City Steering Committee, together with City staff, will prepare
all major documents including but not limited to, itineraries and all major
correspondence and event information for City files to be properly
maintained relevant to the Sister City Program.
7. The Sister City Steering Committee, with the assistance of City staff, will
perform an internal review of all Sister City agreements every two years
and prepare a written recommendation to either extend or terminate the
Sister City relationship, dependant upon the level of activity by either/or
both parties to the agreement. City staff will then present the
recommendation to City Council for adoption.
8. The Sister City Steering Committee, together with City staff, will review
and present to the City of Pittsburg a written recommendation of any new
prospective Sister City, to then be presented by City staff to Council for
adoption. Such review and recommendation will be predicated upon the
receipt of a signed Letter of Intent from the City interested in forming a
Sister City relationship. The Sister City Steering Committee's
recommendation will be based upon the General Sister City Guidelines
detailed below and will clearly specify the expectations, responsibilities
and benefits to each Sister City.
II. General Slater City Guidelines
In consideration, establishment and execution of Sister City relationships, the
following requirements must be satisfied:
1. There must be a logical area of mutual interest wish the City of Pittsburg,
in the field of cultural development, business development and/or the
facilitation of networks and partnerships.
2. There must be recognition of the importance of developments in
commerce and economic development to progress in global economic
relations to the benefit of both cities, especially in sharing the benefits of
globalization and the new economy, advancing trade and investment and
promoting sustainable economic growth.
Page 2 of 4
3. Both parties must develop an agenda to create an environment for
strengthening: market structures, institutions and infrastructure
investment, technology development and building both human capacity
and entrepreneurial development.
4. The Sister City Program is overseen by the City of Pittsburg's Economic
Development Department. There is a Sister City expenditure line item
included on the Economic Development Department's annual budget.
Projected Sister City expenditures will need to be included during the
annual budget preparation periods. The Economic Development
Department may request funding to be allocated to the Sister City
Program to fund projected travel expenditures and various expenses
related to official visits, at the City's sole discretion. (As stated previously
in the Policy guidelines for the Sister City Steering Committee, the City
does not give assurance of financial backing for Sister City activities. It is
the responsibility of the Committee to finance Sister City activities from
various fund raising efforts and sponsorships.)
5. An identifiable, substantial citizen group or association, with intent to
pursue a meaningful Sister City relationship, must be in existence to
support existing and potential Sister City affiliations. The citizen groups
must be active in the planning and coordination of activities related to
Sister City affiliations.
6. A City that is located outside of the United States, interested in forming a
Sister City relationship with the City of Pittsburg, must first submit a Letter
of Intent. The Letter of Intent will be reviewed by the Sister City Steering
Committee and the Economic Development Department. The Sister City
Steering Committee, together with City staff, will submit a written
recommendation to City Council for adoption. All Cities to be considered
for Sister City relat onships must be located outside of the United States.
7. All prospective Sisi:er City Memorandums of Understanding must be
approved by City Council prior to signing by the City of Pittsburg and/or its
officials.
8. All Sister City relationships must have a signed Memorandum of
Understanding with the City of Pittsburg. All Memorandums of
Understanding will be reviewed intemally, every two years, by the Sister
City Steering Committee to determine whether the Sister City relationship
should be terminated or extended, dependant upon the level of
participation of the following parties: the City of Pittsburg, the Sister City
Steering Committee and the respective Sister City.
9. A full and completf3 record of all Sister City activities, including but not
limited to, itineraries, official correspondence, notifications and meeting
minutes will be kept by the City of Pittsburg.
10. Sister City Steering Committee will notify Council of proposed Sister City
visits to Pittsburg, providing at least sixty days notice and the basic details
and objectives of tie visit.
Page 3 of 4
III. City of Pittsburg - Sister City Travel Guidelines
1. The Sister City Committee will notify the City of Pittsburg of all proposed
Sister City trips at least sixty days in advance of the anticipated travel
date.
2. All proposed Sister City visits, by the City of Pittsburg to other countries,
must be presented to and approved by City Council. Presentation to
Council will include a written report that clearly specifies the objectives
and justification of the visit, in accordance with the Sister City guidelines.
A formal report should be presented to Council following the Sister City
visit, informing Council of the outcome of the visit and the
accomplishments that were achieved.
3. A complete itinerary and corresponding travel details will be prepared for
each proposed visit to an officially approved Sister City.
4. Sufficient funds must be available to cover the anticipated expenditures for
an authorized Sister City visit.
5. Travel expenditures incurred for Sister City Committee members will not
be paid for or reimbursed by the City of Pittsburg. Only Council approved
City staff and City Council members' travel expenditures will be covered
by City budgeted funds as discussed in Travel Guideline #1.
Page 4 of 4
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City Council Meeting Page 4
Tuesday, June 18,1998 - 7:00 p.m.
Moved by Williams/Romero to approve in concept a Lend -A -Hand program; motion carried
(4-0-1, Smith absent).
C12. RAILROAD BICYCLE PATH CONTRACT CHANGES
Council considered appropriation of an additional $100,000 for construction of the Railroad
Bicycle Path.
Moved by Williams/Romero to appropriate an additional $100,000 for constriction of the
Railroad Bicycle Path from the Transportation Impact Fee Fund Balance; motion carried (4-
0-1, Smith absent)
COUNCIL LIAISON REPORTS
Council Member Romero reported on the SLOCOGISLORTA meeting of June Yd, where
funding for the widening of Higuera Street, the installation of call boxes on Highway 166 and
the receipt of the National award for "value engineering" by the local committee for the
Cuesta Grade Project were discussed.
Council Member Romero reported on the progress of the proposed parking garage at the
Performing Aft Center.
Mayor Settle reported on a meeting with representatives from Tsao Twen, Taiwan, who met
with two Council Members to strengthen a past a sister city relationship with San Luis
Obispo.
PUBLIC HEARINGS
1. RAILROAD DISTRICT MASTER PLAN (File No.)
Council held a public hearing to consider taking final action on the Railroad District Master
Plan. (Continued from 612198.)
Community Development Director Jonas presented the staff report, and Long Range Planning
Manager Mandeville gave details relating minor amendments made to the plan.
Mayor Settle opened the public hearing.
Louise McDonald, SLO, Board of Directors of the Alano Club, stated that the club has
concerns regarding the expenses that may be necessary for boardwalks, and asked for
Council's consideration in helping them deal with any expenses incurred.
Staff clarified that no Immediate expenses would be incurred by the club as a result of the
adoption of the plan.
Mayor Settle closed the public hearing.
Council discussed traffic concerns regarding Santa Barbara Street.
After discussion, moved by Williams/Roalman to adopt Resolution No. 8817 which: 1)
approves the negative declaration of environmental impact, as modified; 2) approves the
Railroad District Plan, as modified; and, 3) initiates rezoning to establish the Railroad
Historic District; motion carried (44-1, Smith absent).
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City Council Meeting Page
Tuesday, June 1, 1993 - 7:00 P.M.
CALL TO ORDER ANNUAL MEETING OF THE CAPITAL IMPROVEMENT BOARD
Diane Gladwell, Secretary, called the Roll Calf; Board Member Peg Pinard resided.
ROLL GALL:
Present: Board Members Peg Pinard, Penny Rappa, Dave Romero, Bill Roalman and
Alien K. Softie
Absent: None
7. CAPITAL IMPROVEMENT BQARD (File No. 242)
The annual meeting of the Capital improvement Board was held.
Bill j5tatlor, Finance Director, briefly reviewed the report with the recommendation that Council
approve the minutes, elect officers, and adjourn the meeting.
Moved by $jfflleffloalmsn to approve the minutes of the June 16, 1992 meeting; to elect Peg Pinard
as President, Bill Roalman as Vic -President; and to adjourn to the next regularly scheduled meeting;
motion carried (5-0).
12:05 A.M. President Pinard adjourned the meeting.
Peg Pinard, President
COMMUNICATIONS
COMMA. Mayor Pinard introduced a request from the Visitor's and Conference Bureau (VCB)
for San Luis Obispo to become a Sister City to Maebaru, Japan; Mayor authorized to send a letter to
the VCB inviting them to develop and staff a program (general consent).
COMM.2. Council Member Rapp requested a letter asking the County to gather information on
existing solid waste reduct1cm programs at Cal Poly, CMC and Camp San Luis (general consent).
COMM.& Mayor Qinard requested that a policy be developed to reduce the number of motorized
vehicles in parades; Mayor authorized to send a letter and begin dialogue to de-emphasize motorized
entries (general consent).
COMMA. John Dunn. City Administrative Officer, asked N SIA's funding request from Economic
Development funds should be agendized; Council Indicated agreement (general consent).
12:32 A.M. Kew Pinard declared a recess to closed session regarding real property negotiations
pertaining to the Munch Estate, 322 Bullet Lane.
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City Council Meeting Page 7
Tuesday, November 14, 1993 - 7:00 PM
additional funding for the shortfali, stating that the fundamental design of the Performing Arts Center
had not been altered.
Bob Kitamurs. Director of Facilities Planning, stated if the additional funding, the project would go
forward as it was designed.
Moved by Romero/Settle to approve a supplemental contribution in the amount of $219,000 (net of
Interest earnings during construction) from unappropriated General Fund balances; motion carried
(s-o).
S. OPEN SPACE ELEMENT (File No. 462)
Council considered the General Plan Open Space Element (continued from 9/7/93, 9/21/93,
10/20/93, 10/20/93, and 11/9/93).
After discussion, moved by Boalmon/Settle to receive and consider the County comments and direct
staff to incorporate the appropriate changes in the Plarminq Commission Legislative Draft Open Space
Element; motion carried (5-0).
Moved by RoapaIRgalman to amend Draft to Incorporate wording from memorandum dated 10/26/93
from CouncM Member Penny Rappa modified to read •a high prlority ; motion carried (5-0).
COMMUNICATIONS
COMMA. Council Member Romero requested reconsideration of bicycle lanes at Johnson
underpass (consensus not reached).
COMM.2. Council Member Settle requested signalization of intersection at Grand Avenue and
Slack Street; item will be analyzed with the CIP program.
COMM.3. Council Member Romero discussed the request from Sam Blass, Mexico, for a sister
city relationship.
11:22 P.M. there being no further business to come before the City Council, Mayor Mari adjoumed
fhe meeting to Tuesday, November 23, 1993 at 10:00 AM for Closed Session regarding employee
negotiations.
APPROVED BY COUNCIL: 12/16/93 <Z�Y",W,4411-
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