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HomeMy WebLinkAbout06/27/1969MINUTES ADJOURNED MEETING OF THE CITY "COUNCIL CITY OF SAN LUIS OBISPO, CALIFORNIA June 27, 1969 - 12:00 Noon Conference Room - City Hall Roll Call Present: Emmons Blake, Myron Graham, Arthur F. Spring, ._ Kenneth E. Schwartz ABSENT: City Staff Donald Q. Miller Present: J. H. Fitzpatrick, City Clerk; R. D, Miller, Administrative Officer ------------------------------------------- --- --- ------- -- ------- --- - - - - -- 1. J. H. Fitzpatrick, City Clerk, reported to the Council that the-City had received six bids for comprehensive liability insurance and fire and allied perils insurance as per approved, advertised specifications_. He continued that the coverage called for in the bids was the same coverage and the same limits as in effect at the present time. He stated that the premiums on all classis of insurance were higher than the existing pre- miums, but the insurance company representatives stated this was due-to the following reasons; 1) a general statewide increase in insurance rates, and 2) past City experience, particularly in the liability field. J. H. Fitzpatrick stated.that after reviewing all the bids received for comprehensive liability insurance and meeting with the insurance agents involved, he would recommend that the low bid of Pacific Indemnity Insur- ance Company be accepted in the amount of $33,885.00 without the umbrella or excess limit coverage. He also recommended that for fire and allied perils insurance the low bid of American Insurance Company, with $1,000 deductible, be accepted in the amount of $5,263. He further recommended that the boiler insurance and blanket crime insurance be awarded to the Pacific Indemnity Company in the amount of $675. J. H. Fitzpatrick stated that the Pacific Indemnity Insurance Company was represented in San Luis Obispo by two agents, San Luis Insurance Agency and Morris & Dee, also the American Insurance Company was represented by two agents, Morris & Dee and Gerald B. Evans, and the Council would have to designate one of these agents to act as agent for the City. K. Boraker, representing San Luis Insurance Company, stated that he met all the specifications in the bid for alternates A and B for excess coverage while Morris and Dee did not. He felt that on this basis he had submitted the low bid as he submitted a bid meeting all specifications. He also re- minded the Council that regardless of who was awarded the bid, he would urge that the.City purchase the excess coverage in order to adequately protect the City. R. Neal, Neal - Truesdale Insurance, suggested that the City accept the bid of Pacific Indemnity Insurance Company, but he also urged that the City Council purchase the one million dollar umbrella coverage for better protections On motion of Councilman Blake, seconded by Pouncilman Spring, that the City accept the low bid of Pacific Indemnity Insturance Company comprehen- sive liability, boiler and blanket crime insurance. Motion carried. On motion of Councilman Blake, seconded by Councilman Spring, that the City accept the low bid of the American Insurance Company for fire and allied perils insurance in the amount of $5,263. Motion carried. In the matter of agents to represent the City, after a toss of coin, Pacific Indemnity Insurance Company would be represented by Morris & Dee, and the American Insurance Company would be represented by Gerald B. Evans. 1 1 City Council Minutes June 27, 1969 Page 2 K. Eoraker again appealed to the City Council stating he objected to the method of choosing an agent to represent the City as he felt he had actually submitted the low bid as he had met all the specifications called for. L. .Continuation of the discussion of Advertising and Promotion within the 1969 -70 budget. John Grandy, Chairman of the media advertising committee, appeared before the City Council urging that the City Council continue their effort in the media advertising field based on prior presentation given -o the City Council. R. Neal, President of the Chamber of Commerce, urged that the City Council clarify the advertising budget within the City budget and also establish -the members of the committee to control the advertising program as no one really knows who is on the committee and who to look for on questions of the media advertising. H. Stroube, member of the advertising committee,.urged the City Council to continue their program of advertising and promotion as he felt it was worth while and further he urged that it be continued at the same level as he feels the present program compliments other advertising programs in the county. R. Corcoran, President of the Downtown Association, urged an increase in the budget for advertising in order to keep the business community growing and to help the economy of the entire area. He felt that with the new shop- ping center there are more shops than business in town, so the City must do all it can to encourage people from other areas to come in and shop. R. Dunin, President of the Motel -Hotel Association, urged the adoption of an increased advertising program for the City in order to bring more tourists to San Luis Obispo to hold the tourist oriented businesses such as motels, hotels, restaurants, service stations, etc. He continued that the tourist dollar is worthwhile going after and the City should continue its advertising program at a higher level-of expenditure. H. Hanrion, businessman, asked the City Council to increase its advertising budget for 1969 -70 to $50,000 in order to increase public awareness of the facilities available in the City of San Luis Obispo and urged that the City Council consider increasing sales tax, bed tax and business license tax in order to afford an increase in advertising. H. Stroube urged that the City Council keep the advertising committee small and appoint people who are advertising oriented and not only people who are interested in the City but have no promotional background. C. Morgan, representing Enyart & Rose Advertising Agency, agreed that the advertising committee should be kept small and should consist of people who have had backgrounds in advertising. He continued that the advertising prograia, to be successful, is not based on-the amount of dollars spent, but on the program that is developed. Councilman Blake revealed some of the past programs of the advertising committee and their results and accomplishments. He continued that the advertising funds of the committee should be used in California and part- icularly in the great central region. Councilman Graham felt that some of the promotional funds should be granted to the Park and Recreation Commission so that a program could be set up to hold dances and other entertainment on Thursday night to keep juveniles out of the downtown area. He continued that whatever the Council decided to spend on advertising, one -third should be spent on media advertising and the remaining two - thirds on other promotional advertising. Councilman Blake stated that the advertising committee is adking for $35,000 plus $2..500 for postage and not $50,000 as suggested by the Downtown Association. He felt that the advertising committee could provide an adequate advertising program for $37,500. e, City Council Minutes June 27, 1969 Page 3 Mayor Schwartz stated he felt that rather than committee just manage the media advertising he all the promotional activities of the City and He continued that he felt $.2C,000 would be all advertising particularly in the light that the Also with the limiting of the advertising area would adequately cover the program, having the advertising felt they should coordinate advertise the entire City, he could justify for media City budget is so tight. . he felt the reduced amount Councilman Blake stated he felt that the City should advertise the.conmunity as a separate entry and not as part of a commercial promotion. He felt it is the duty of a city to advertise itself. J. Grandy stated that the $35,000 is not just a request for funds but is based on the area to be covered by media advertising and they feel that $35,,000 represents the very least for providing an adequate program. He continued that he felt it the City's right and duty to spend public funds to advertise itself and the surrounding area. Councilman Spring suggested that the Council should adopt the amount of money to be allocated for advertising and then open hearings to decide who should establish the program and through what agency. On motion of Councilman Blake, seconded by Councilman Spring, that the media advertising budget, including postage and service in the amount of $37,50,0 be approved. Motion lost on the following vote: AYES: Emmons Blake, Arthur Spring NOES: Myron Graham, Kenneth E. Schwartz On motion of Councilman Graham, seconded by Councilman Blake, that, a maximum of $35,000 including postage and service be granted in the 1969 -70 budget for media advertising. Motion carried. Mayor Schwartz voting no. 3. At this time the City Council considered appointments to fill vacancies on the various commissions and boards of the City. Councilman Blake nominated the following for re- appointment to the City Planning Commission. John Brown Herbert Franklin James Twyeffort Councilman Blake nominated Marvin Dee for a four year term to the City Planning ommission. On motion of Councilman Blake seconded by Councilman Spring the nominations were approved. Motion carried. Councilman Spring nominated Mrs. Margaret Nybak and William Fredman..for four year terms on the Board of Library Trustees. On motion of Councilman Spring seconded by Councilman Graham the nominations were approved. Motion carried. Councilman Spring nominated Burton Walter for a four year term on the City Housing Authority. On motion of Councilman Spring seconded by Councilman Graham the nominations were approved. Motion carried. Mayor Schwartz nominated Robert Reynolds as a member of the Design Review Board for a four .year term. On motion of Councilman Graham seconded by Councilman Blake the nomination was approved. Motion carried. n 1