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HomeMy WebLinkAbout06/15/2010MINUTES SPECIAL AND REGULAR MEETINGS OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, JUNE 15, 2010 COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA 4:00 P.M. — SPECIAL MEETING ROLL CALL: Council Members Present: Council Members John Ashbaugh,. Jan Howell Marx, Allen K. Settle, Vice Mayor Andrew Carter, and Mayor Dave Romero City Staff Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Shelly Stanwyck, Assistant City Manager, and Elaina Cano, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. .BUSINESS ITEMS 1. DAMON - GARCIA SPORTS FIELDS — FIELD MAINTENANCE UPDATE. Deputy Director of Public Works Lynch presented the agenda report and along with Public Works Director Walter and Parks Maintenance Supervisor Todd Beights, responded to Council questions. Public Comments There was no public comment. --end of public comments- - ACTION: Council supported the continued low cost turf strengthening activities. 2. APPROVAL OF PUBLIC ART FOR THE PORTOLA FOUNTAIN. Public Art Coordinator Shannon Bates presented the agenda report and responded to questions. Artist Jeffrey LaudenslaQer spoke about the art piece being presented and responded to Council questions: Public Comments- City Council Meeting Tuesday, June 15, 2010 The following citizens spoke in support of the art piece: Ann Reamm, Chairperson of Art in Public Places Committee Gini Griffin, San Luis Obispo Pierre Rademaker, San Luis Obispo Lando Fike, San Luis Obispo ---end of public comments— Page 2 Council discussion ensued, during which Council spoke in support of installation, and commended the artist. Mayor Romero spoke of his concern regarding the perception of City spending for Public Art. Mayor Romero asked staff to make a special effort to inform the community that these funds were earmarked for this purpose. ACTION: Moved by Settle /Marx to approve Staffs recommendation as presented; motion carried 5:0. 3. DOWNTOWN MAINTENANCE AND BEAUTIFICATION. Director of Public Works Walter introduced this item, following which Senior Civil Engineer Bridget Fraser presented the agenda report and responded to Council questions. Public Comments Pierre Rademaker, San Luis Obispo, spoke in support of staff reccomendations. Ermina Karim, Chamber of Commerce, thanked staff for the investment in the downtown and encourged continued leadership. Deborah Cash, Executive Director - Downtown Association, thanked staff for their efforts and spoke about the importance of Fighting in the downtown area. Ms. Cash stated that a commemorative plaque program is being considered. Bob Seeley, San Luis Obispo, spoke about the tree lighting in the downtown area and spoke in support of the utility art boxes. Lando Fike, San Luis Obispo, spoke about her concerns regarding the current lighting in the downtown area and suggested an alternative. Public Art. Coordinator Bates presented an agenda report regarding the Utility Box Beautification Program and responded to Council's comments and questions. Public Comments i City Council Meeting Page 3 Tuesday, June 15, 2010 The following citizens spoke in support of the Utility Box Beautification Program Deborah Cash, Executive Director Downtown Association Lynn Hessler, San Luis Obispo ---end of public comments— Public Art Coordinator Bates spoke about the Utility Box Beautification: Program. Council Member Settle and Mayor Romero spoke in support of staff's recommendation but suggested adding a conduit component for additional lighting in the downtown. City Manager Lichtig suggested that staff research the possibility of adding a conduit component to be included with the bid alternatives. Ms. Lichtig stated that the conduit component should be secondary to achieving all the accomplishments included in the Option and if there is additional resources available, then the conduit component would be considered. Council concurred. Mayor Romero thanked staff for their efforts and spoke in support of Option 1 with the addition of the conduits and the painting of additional poles. ACTION: Moved by Romero/Marx to: Approve work scope Option 1 which includes completing improvements on three blocks of Higuera Street from Morro to Broad and direct staff to proceed with preparation of construction documents, also including, as alternate bid items, conduits for future lighting along the three blocks as well as additional painting of street light/traffic poles, installation of news racks and installation of trash cans along Higuera north and south of the three block area. 2. Authorize the City Manager to approve the plans and specifications for advertising and award the construction contract if bids are within the approved budget of $640,000. 3. As recommended by the Capital Improvement Plan Committee, approve funding in the amount of $34,000 for the downtown utility box public art project; motion carried. 5:0. ADJOURN TO A REGULAR MEETING 7:00 P.M. — REGULAR MEETING Mayor Romero called the regular meeting to order at 7:00 p.m. All Council Members were present. Mayor Romero presented Parks and Recreation Director Kiser a proclamation in recognition for her years of service. 1 City Council Meeting Tuesday, June 15, 2010 Page 4 PUBLIC COMMENT Gary Fowler, San Luis Obispo, spoke about his concerns regarding parking fees and enforcement. Rose Shagley, spoke about her concerns regarding the City's bid process and getting projects done in a timely manner. CONSENT AGENDA Public Comment Christine Rogers, Energy Watch Partnership, spoke in support of the Energy Watch Partnership. Gary Fowler, San Luis Obispo, spoke about his concerns regarding the donation to the City from Achievement House, Inc. Parks and Recreation Director Kiser explained the process of accepting the donation from the Achievement House, Inc. Marie Brinkmeyer, Executive Director of RSVP, requested funding to the RSVP program. Edith Kahn, San Luis Obispo, AIDS Support Network, expressed her gratitude for the funding to the AIDS Homeless Prevention and Supportive Housing Program. Carl Hansen, Food Bank Coalition, expressed his gratitude for the funding to the Food Bank. Suzanne McFarlane, expressed her gratitude for the funds received for the Caring Callers Program. Brian Hermanson, San Luis Obispo, expressed his gratitude of the Council's support to cultural activities. Patty Thayer, San Luis Obispo, thanked Council for their support to the San Luis Obispo Symphony. By consensus Council agreed to pull Item C4, C10 and C11 for further discussion. 1 City Council Meeting ` Page 5 Tuesday, June 15, 2010 C1. PARTICIPATION IN THE SAN LUIS OBISPO COUNTY ENERGY WATCH PARTNERSHIP. ACTION: Moved by Settle /Ashbaugh to adopt Resolution No. 10185 (2010 Series) authorizing participation in the San Luis Obispo County Energy Watch Program; motion carried 5:0. C2. APPROPRIATIONS LIMIT FOR 2010 -11. ACTION: Moved by Settle /Ashbaugh to adopt Resolution No. 10186 (2010 Series) establishing the City's appropriations limit for 2010 -11; motion carried 5:0. C3. REVISIONS TO WATER FIXTURE CHARGES. ACTION: Moved by Settle /Ashbaugh to adopt Resolution No. 10187 (2010 Series) revising water fixture charges, based on current material costs; motion carried 5:0. C4. SAN LUIS GARBAGE COMPANY FRANCHISE FOR SOLID WASTE, RECYCLING AND GREEN WASTE SERVICES. Tom Martin, San Luis Garbage, stated that he has been researching property to relocate his facility. Council discussion ensued during which they commended Mr. Martin and his relationship with the City. ACTION: Moved by Ashbaugh/Settle to adopt Resolution No. 10188 (2010 Series) declaring the City's intent to grant a franchise to San Luis Garbage Company for solid waste, recycling and green waste service, and set a public hearing for July 6, 2010, tc introduce an ordinance to grant the franchise; motion carried 5:0.- C5. FOXPRO APPLICATION REPLACEMENT — TIMECARDS /SCHEDULING. ACTION: Moved by Settle /Ashbaugh to: 1. Award a contract to IntelliTime for replacement of the FoxPro timecard application. 2. Award a contract to Telestaff for replacement of the Fire Department's FoxPro scheduling application and the Police Department's Speedshift scheduling application. 3. Authorize the City Manager to execute these contracts totaling $142,034; motion carved 5:0. C6. ORDINANCE ADDING SECTION 1.08.150 TO CHAPTER 1.08 OF THE SAN LUIS OBISPO MUNICIPAL CODE REQUIRING THAT CITY TAXES BE PAIL ACTION: Moved by Settle /Ashbaugh to adopt Ordinance No. 1549 (2010 Series) ; motion carried 5:0. City Council Meeting Page 6 Tuesday, June 15, 2010 C7. AGREEMENT WITH ACHIEVEMENT HOUSE, INC. FOR CONCESSIONAIRE AT LAGUNA LAKE GOLF COURSE. ACTION: Moved by Settle /Ashbaugh to: 1. Accept a donation from Achievement House, Inc. for $30,000 in improvements to the Laguna Lake Golf Course pro -shop. 2. Enter into a 5 -year agreement with Achievement House, Inc. to provide a food and beverage concessionaire at Laguna Lake Golf Course. 3. Authorize the Mayor to execute the agreement; motion carried 5:0. C8. 2010 -11 HUMAN RELATIONS FUNDING RECOMMENDATIC ACTION: Moved by Settle /Ashbaugh, as recommended by the HRC, to approve the 2010 -11 GIA allocations and authorize the City Manager to execute agreements with each grant recipient; motion carved 5:0. C9. PROGRAM. ,TION'S NATU FORN ACTION: Moved by.Settle /Ashbaugh to adopt Resolution No. 10189 (2010_Series) authorizing staff to complete and submit an application for grant monies in the amount of $100,000 from the California Department of Parks and Recreation's Nature Education Facilities Program to supplement City monies in the design, manufacture and installation of informational kiosks at various City open space properties; motion carried 5:0. C10. 2010 -11 CULTURAL ACTIVITIES GRANTS -IN -AID (GIA) FUNDING. Council Member Marx asked for clarification regarding the reallocation of any excess funds. City Manager Lichtig confirmed that any excess funds will be allocated for future use. ACTION: Moved by Carter /Marx, as recommended by the Promotional Coordinating Committee (PCC), to: 1. Approve the 2010 -11 Grants -in -Aid (GIA) allocations in the amount of $89,572. 2. Authorize the City Manager to execute the individual agreements with each grant recipient; motion carried 5:0. C11. REFERRAL OF MARGARITA AREA SPECIFIC. PLAN AMENDMff INITIATIVE TO STAFF FOR IMPACTS ANALYSIS. (DIETRICK) City Attorney Dietrick requested direction from Council to staff to move forward with an analysis recognizing the time constraints associated with creating the analysis and recognizing what the scope of report could be in the short time frame allotted. In addition, Ms. Dietrick suggested Council request other items, pursuant to the statutory section, that they would like to have considered in the analysis if necessary. 1 City Council Meeting ' Tuesday, June 15, 2010 Page 7 Council discussion ensued during which they requested that the following information be included in the analysis: history of the process and location and ties to the Damon - Garcia Sports Fields, impacts on the Margarita Area Specific Plan, Orcutt Area Specific Plan, and Airport Area Specific Plan, traffic and circulation impacts, optional uses for the land, environmental and fiscal impacts. ACTION: Moved by Ashbaugh /Settle, pursuant to California Elections Code, Section 9212, refer the proposed initiative to amend the Margarita Area Specific Plan to eliminate a portion of the currently planned Prado Road alignment to staff and direct staff to prepare a report to the City Council on the specified impacts of the initiative on City finances and policies; motion carried 5:0. PUBLIC HEARINGS 4. ADOPTION OF 2010 -11 BUDGET. . City Manager Lichtig introduced this item, following which Acting Director of Finance_& Information Technology Malicoat presented the agenda report and responded to questions. City Manager Lichtig explained the 'purpose of the Sustainability Task Force as an advisory group selected by Ms. Lichtig to learn more about the City's financial situation and to come up with a strategic plan for addressing the City's financial sustainability over the course of next five years. Membership on this task force will be representatives from the community, members from the City's bargaining_ groups, and members from other stakeholder groups. Mayor Romero opened the public hearing.. Stephen Barasch, San Luis Obispo, spoke about his concerns regarding the budget. Mayor Romero closed the public hearing: Council Member Marx spoke of her concerns regarding the reduction of the training and education program budget for the Fire Department and suggested that these funds be re- considered if unexpected funds become available. Fire Chief Callahan explained that the submissions by the Fire Department were ranked by priority and the recommended reductions were the least onerous. . Vice Mayor Carter spoke in support of staffs recommendations and the overall process. Council Member Settle spoke about his concerns regarding the impact of PERS and of his support of staff's recommendations. ' City Council Meeting Page 8 Tuesday, June 15, 2010 Council Member Ashbaugh spoke about his concerns regarding the reduction to the training budget for the Utilities department. Utilities Director Mattingly reassured Council that staff will continue to be properly trained. Mayor Romero spoke in support of staffs recommendation and commended staff for presenting a comprehensive report. ACTION: Moved by Carter /Settle to adopt Resolution No. 10190 (2010 Series) approving the 2009 -11 Financial Plan Supplement-and 2010 -11 Budget; motion carried 4:1 (Marx opposed). Council Member Marx stated her opposition to the motion was due to the reductions to recommendations 21, 22, 23 25, and 26 on pages D -27 to D30. Vice Mayor Carter commended Ms. Lichtig for convening the Sustainability Task Force and the community members which will serve on the task force. Council Member Settle concurred. Council recessed at 9:10 p.m. and reconvened at 9:20 p.m. with all members present. 5.2009 GENERAL PLAN ANNUAL REPORT (GPI 37 -10). Deputy Director of Long Range Planning Munn introduced this item, following which Associate Planner Dunsmore presented the agenda report and responded to questions. Mayor Romero opened the public hearing. There was no public comment. Mayor Romero closed the public hearing. Deputy Director of Long Range Planning Murry stated that staff will begin to evaluate the current circulation element and land use element programs. Council discussion ensued during which they discussed the zoning of the properties on Calle Joaquin.. ACTION: Moved by Ashbaugh/Settle, as recommended by the Planning Commission, to accept the 2009 annual report on the General Plan and direct staff to address modifications to the zoning for the Calle Joaquin properties to add an S- Overlay zone during the annual zoning ordinance modifications; motion carried 5:0. 6. AMENDME LAND USE ELEMENT )AL CODE SECTION 17.88 City Council Meeting; ` ' ' Page 9 Tuesday; June 15, 2010 Deputy Director of Long Range Planning Munn introduced this item, following which Associate Planner Dunsmore presented the agenda report and responded to questions. Mayor Romero opened the public hearing. Clay Appleton, spoke in support of staffs recommendation. David Gray, San Luis Obispo, spoke in support of staffs recommendation. John Evans, Canon Engineering Corporation, spoke in support of staffs recommendation. Ermina_Karim, Chamber of Commerce, spoke in support of staffs recommendation. Jeanne Helphenstine, San Luis Obispo, spoke in support of staffs recommendation. Steve Delmartini, San Luis Obispo, spoke in support of staffs recommendation. Mayor Romero closed the public hearing. ACTION: Moved. by Ashbaugh /Carter to:. 1. Adopt Resolution No. 10191 (2010 Series) to amend General Plan Land Use Element Policies 1.10.2, 1.10.3, and Table 2 and to adopt a Negative Declaration. 2. Introduce Ordinance No. 1550 (2010 Series) to amend MC 17.88, the Residential Growth Management Regulations; motion carried 5:0. COUNCIL LIAISON REPORTS Mayor Romero reported on his attendance at the Whale Rock Commission, Laguna Middle School Community Awards Assembly, Nacimiento Water Project, Student Community Liaison Committee, Mayor's Selection Committee, and Mayor's Luncheon meetings. Council Member Marx reported on her attendance at the California Channel Counties, Citizen Emergency Response Team Graduation, Community Garden Dedication, and SLOCOG meetings. Council Member Settle reported on his attendance at the Revenue Taxation Committee meeting in Sacramento, and PAC Facilities Committee meeting. Council Member Ashbaugh reported on his attendance at the UCSB Economic Forecast, Water Resources Advisory Committee,-Prado Day Center Board, and Zone 9 Committee meetings. COMMUNICATIONS None City Council Meeting Tuesday, June 15, 2010 Page 10 There being no further business to come before the City Council, Mayor Romero adjourned the meeting at 10:35 p.m. Elaina Cano, CMC City Clerk APPROVED BY COUNCIL: 09/21/10 1 1