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Home My WebLink About04/16/20131 1 1 minutes city of san tins 0131spo SPECIAL AND REGULAR MEETING OF THE CITY COUNCIL Tuesday, April 16, 2013 Special Meeting — 5:00 P.M. Regular Meeting — 6:00 P.M. Council Chamber, 990 Palm Street San Luis Obispo, California ROLL CALL: Council Members Present: Council Members John Ashbaugh, Dan Carpenter, Vice Mayor Kathy Smith, and Mayor Jan Marx City Staff Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael Codron, Assistant City Manager, and Maeve Kennedy Grimes, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. CLOSED SESSION CONFERENCE REGARDING PROPERTY NEGOTIATIONS Pursuant to Government Code § 54956.8 Properties: APN's 052 - 271 -007; 070 - 241 -013; 070 - 271 -013; 073 - 321 -008; 073 -341 -003; 073 -341 -028 Negotiating Parties: City of San Luis Obispo: Miossi Brothers La Cuesta Ranchi, Inc. Negotiations: Katie Lichtig, Michael Codron, J. Christine Dietrick, Robert A. Hill Gabriel Miossi, Kathy Henderson, Sam Garkovich Direction regarding price and terms for potential acquisition PUBLIC COMMENT ON CLOSED SESSION ITEM: City Attorney Dietrick called for public comments. None were heard and the Council recessed to the Closed Session. Closed Session adjourned at 5:50 pm to the Regular Meeting at 6:00 PM. city council mectinc, minutes Tuesday, April 16, 2013 PLEDGE OF ALLEGIANCE Council Member Carpenter led the Pledge of Allegiance. REPORT FROM CLOSED SESSION Page 2 City Attorney Dietrick stated Council provided authority and direction to its property negotiators with regard to APN's 052 - 271 -007; 070 - 241 -013; 070 - 271 -013; 073 - 321 -008; 073 -341 -003; and 073 -341 -028. No further reportable action was reported. PRESENTATIONS PROCLAMATION — BIKE MONTH — (MARX — 5 MINUTES) Aimee Wyatt from RTA accepted the proclamation on behalf of Rideshare. PROCLAMATION ARBOR DAY — (MARX — 5 MINUTES) Ron Combs, City Arborist accepted the proclamation and provided additional information regarding Arbor Day Celebrations in the City. PUBLIC COMMENT Donald Hedrick, San Luis Obispo. Spoke in regard to several matters he believes the City is facing. - - -end of public comments— CONSENT CALENDAR Vice Mayor Smith and Mayor Marx both indicated they had questions with regard to Item C2. 1 1 Council Member Ashbaugh acknowledged the City Clerk's report of typographical errors in Item C1. 1 city council meetmc, minutes Page 3 Tuesday, April 16, 2013 1 Public Comments On Items On The Consent Calendar Allan Cooper, San Luis Obispo. Spoke on behalf of Save Our Downtown in regard to C2. At 6:29 pm, Donald Hedrick presented a speaker card for C -2. The Public Comment portion had previously closed. Members of the Council agreed to allow his public testimony. Donald Hedrick, San Luis Obispo. Spoke in regard to mixed -use development in San Luis Obispo and respect for the Constitution. —end of public comments— ACTION:. Motion by Council Member Ashbaugh / Vice Mayor Smith to approve the Consent Calendar Items C 1 thru C 8. Roll Call Vote: 4 – 0 Motion Carried. C1. MINUTES OF TUESDAY, MARCH 19, 2013 AND APRIL 2, 2013. (CODRON /KENNEDY GRIMES) Council Member Ashbaugh acknowledged the correction of typographical errors in the proposed minutes. t RECOMMENDATION: Waive oral reading and approve as presented, with corrections. ACTION: Approved by Consent Calendar Vote. C2. ECONOMIC DEVELOPMENT STRATEGIC PLAN IMPLEMENTATION: INFRASTRUCTURE FINANCING ANALYSIS. (CODRON /CLARK) Economic Development Manager, Claire Clark, made a brief presentation regarding the request for proposal and answered questions of the Council. She proposed a change to existing language on Page C2 -10 (Bullet 3) to read: Identify ways communities measure how public and private investment in infrastructure supports head of household job growth. Assistant City Manager Codron also addressed the Council with regard to this item. RECOMMENDATION: 1) Authorize the issuance of a Request For Proposal (RFP) for consulting services to undertake an infrastructure financing analysis, to include a series of study sessions with the City Council on available financing options and the City's current impact fee program; and 2) Authorize the City Manager to execute an agreement of up to $60,000 designated for appropriation from the 2012 -13 budget to perform the study. ACTION: Approved by Consent Calendar Vote. city council mectlnc, minutes Page 4 Tuesday, April 16, 2013 C3. POLICE PATROL MARKED UTILITY VEHICLE REPLACEMENT, SPECIFICATION NO. 91190. (GRIGSBY /SCHMIDT /BOCHUM) RECOMMENDATION: 1) Approve the Police Patrol Utility Vehicle Replacement capital project, Specification No. 91190, and the transfer of $49,900 from the Fleet Replacement Fund balance. 2) Approve the use of Cooperative Purchasing Agreement with National Joint Powers Alliance (NJPA) Contract #102811 -NAF through National Auto Fleet Group, effective January 18, 2012, for the purchase of one (1) Police Patrol Utility Vehicle. 3) Authorize the Finance Director to execute a purchase order to National Auto Fleet Group of Watsonville, California in the amount of $33,202.33 for one (1) Ford Interceptor Police Patrol Utility vehicle, Specification No. 91190. 4) Authorize the Finance Director to execute a purchase order to 10 -8 Retrofit, Inc. of Ontario California in the amount of $12,171.83 for the installation of Code -3 Equipment for a total of one (1) Ford Interceptor Police Patrol Utility Vehicle, Specification No. 91190. 5) Authorize the surplus designation of the Police Patrol Utility Vehicle, Fleet Asset No. 1101 by sale, auction, trade -in or other method in accordance with the City's policies and procedures as prescribed in the Financial Management Manual Section 405 - L and 480. ACTION: Approved by Consent Calendar Vote. C4. FIRE BATTALION CHIEF COMMAND VEHICLE REPLACEMENT, 1 SPECIFICATION NO. 91172. (GRIGSBY /SCHMIDT /BOCHUM) RECOMMENDATION: 1) Approve the use of Cooperative Purchasing Agreement with National Joint Powers Alliance (NJPA) Contract #102811 -NAF through National Auto fleet, effective January 18, 2012, for the purchase of the Fire Battalion Chief Command Vehicle replacement, Specification No. 91172 2) Approve the use and transfer of $36,100 from the Fleet Completed Projects account to the project account in support of this vehicle replacement and equipment acquisition. 3) Authorize the Finance Director to execute a purchase order to National Auto Fleet Group in the amount of $45,957.49 for the purchase of one (1) 2013 Chevrolet Suburban 4- Wheel Drive 2500 Commercial vehicle, including taxes, and delivery. 4) Authorize the Finance Director to execute a sole source purchase order to Emergency Vehicle Group in the amount of $48,464.61 for the purchase and installation of Code -3 emergency response equipment and accessories. ACTION: Approved by Consent Calendar Vote. n city council meetincf minutes Page 5 Tuesday, April 16, 2013 C5. MARSH STREET PARKING GARAGE PAINTING. SPECIFICATION NO. 91173. (GRIGSBY /MCGUIRE) RECOMMENDATION: 1) Approve Plans and Special Provisions for "Marsh Street Parking Garage Painting, Specification 91173." 2) Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bidder is within the Engineer's Estimate of $150,000. 3) Approve the transfer of $25,000 from the project's construction management account to the construction account. ACTION: Approved by Consent Calendar Vote. C6. RAILROAD SAFETY TRAIL HATHWAY TO TAFT, SPECIFICATION NO. 91110. (GRIGSBYNAN BEVEREN) RECOMMENDATION: 1) Approve Plans and Special Provisions for Railroad Safety Trail Hathway to Taft, Specification No. 91110. 2) Approve the transfer of $246,000 into the construction phase of the project account: $106,000 from the Railroad Safety Trail Phase 4 project account and $140,000 from the Sewer Collection System Improvements master account. 3) Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer's Estimate of $360,000. ' ACTION: Approved by Consent Calendar Vote. C7. SLO TRANSIT NEW FREEDOMS GRANT FUNDING. (GRIGSBY/WEBSTER) RECOMMENDATION: 1) Adopt Resolution NO. 10433 (2013 Series) by the City Council of the City of San Luis Obispo authorizing the Director of Public Works or his designee to: a) Submit an application for additional New Freedoms Cycle 7 grant funding. b) Execute current and future applications on behalf of the City of San Luis Obispo with the California Department of Transportation to aid in the financing of capital /operating assistance /mobility management projects pursuant to Section 5317 of the Federal Transit Act (FTA C 9045.1), as amended. c) Execute and file all current and future certification of assurances, contracts or agreements or any other document required by the California Department of Transportation d) Submit and approve requests for reimbursement of funds from the Department for the Section 5317 projects and to provide additional information as the Department may require in connection with applications for Section 5317 projects. ACTION: Approved by Consent Calendar Vote. 1 city council meeting minutes Page 6 Tuesday, April 16, 2013 C8. SLO TRANSIT CAL -EMA SAFETY & SECURITY GRANT, SPECIFICATION NO. 91198. (GRIGSBY/WEBSTER) RECOMMENDATION: 1) Appropriate $54,561 in California Emergency Management Agency Safety and Security grant funds after funding has been received and approve the Automatic Passenger Counting (APC) capital project, Specification No. 91198, for the purchase of APC and related safety and security equipment. 2) Adopt Resolution No. 10434 (2013 Series) by the City Council of the City of San Luis Obispo authorizing the City Public Works Director or his designee to submit necessary grant paperwork and other required information necessary to program Transit System Safety, Security and Disaster Response Account program funds with the California Emergency Management Agency. 3) Authorize the Finance Director to award contracts and execute Purchase Orders for bus automatic passenger counting and related safety and security equipment in accordance with the City procurement policy if costs are within the budgeted amounts. ACTION: Approved by Consent Calendar Vote. PUBLIC HEARINGS PH1. TREE ORDINANCE AND TREE COMMITTEE BYLAW REVISIONS. 1 (GRIGSBY /COMBS /LYNCH – 20 MINUTES) Public Works Director Grigsby and City Arborist Combs presented the report and responded to Council questions. Matt Ritter, Chairman of the Tree Committee Advisory Body also presented a brief report and responded to questions of Council. City Arborist Combs proposed an amendment to the Ordinance to insert Section 3. Ordinance Number 1544 § 1 (part), (2010 Series) is hereby amended and superseded to the extent inconsistent herewith. Mayor Marx opened the public hearing. No one spoke at this time. Public Comments —end of public comments - -- Mayor Marx closed the public hearing. ACTION: Motion by Vice Mayor Smith / Council Member Ashbaugh to: 1) Introduce Ordinance No. 1589 (2013) (as amended), revising Chapter 12.24 Tree Regulations of the Municipal Code. 2) Approve Resolution No. 10435 (2013 Series ) modifying the Tree Committee Bylaws. Roll Call Vote: 4 – 0 Motion Carried. city council mectinq minutes Page 7 Tuesday, April 16, 2013 I� STUDY SESSION ITEMS SS1. CONSIDER THE COMMUNITY DEVELOPMENT DEPARTMENT'S ORGANIZATIONAL ASSESSMENT AND STRATEGIC ACTION PLAN. (JOHNSON /BETZ – 90 MINUTES) Community Development Director Johnson presented the report and responded to Council questions. Jay M. Corey, Citygate Associates, LLC, also presented a portion of the report and answered questions for Council. Public Comments Charlene Rosales, SLO Chamber of Commerce. The Chamber supports key findings of the assessment and adoption of the recommendations. Erik Justesen, San Luis Obispo. Spoke in favor of the assessment and support the content. He would. especially appreciate the cross - training efforts recommended in the strategy for counter staff. Paul Brown, San Luis Obispo. Thanked staff and consultants for the work that was done on this matter. Explaining the trigger - points in the timelines would be beneficial. ---end of public comments— Members of the Council discussed the recommendations and expressed specific feedback to staff. ACTION:. . Motion by Council Member Ashbaugh / Vice Mayor Smith as recommended by the Planning Commission, to receive and file the 2013 Community Development Department Organizational Assessment and Strategic Action Plan. Roll Call Vote: 4 – 0 Motion Carried. The Council recessed from 7:55 pm to 8:11 pm. 1 city council mectinG minutes Tuesday, April 16, 2013 61. Page 8 BUSINESS ITEMS (JOHNSON /DAVID — 30 MINUTES) Community Development Director Johnson and Associate Planner James David, presented the report and responded to Council questions. Public Comments Donald Hedrick, San Luis Obispo. Spoke in regard to possible reductions in population. —end of public comments - -- ACTION: Motion by Council Member Ashbaugh / Vice Mayor Smith to: As recommended by the Planning Commission, receive and file the 2012 Annual Report on the General Plan. Roll Call Vote: 4 — 0 Motion Carried. COUNCIL LIAISON REPORTS AND COMMUNICATIONS Liaison Reports: The following reports were received: Council Member Ashbaugh, Vice Mayor Smith and Mayor Marx distributed written liaison reports. There being no further business to come before the City Council, Mayor Marx adjourned the meeting at 8:45 p.m. Ma6e Ken dy Grin6gs City Clerk APPROVED BY COUNCIL: 05/07/13 I 1