HomeMy WebLinkAbout06/11/2013minutes
city of san tins oBispo
SPECIAL MEETING OF THE CITY COUNCIL
Tuesday, June 11, 2013 - 5:00 P.M.
Council Chamber, 990 Palm Street
San Luis Obispo, California
ROLL CALL:
Council Members
Present: Council Members John Ashbaugh, Dan Carpenter, Vice Mayor Kathy
Smith, and Mayor Jan Marx
City Staff
Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael
Codron, Assistant City Manager, and Maeve Kennedy Grimes, City Clerk,
were present at Roll Call. Other staff members presented reports or
responded to questions as indicated in the minutes.
PLEDGE OF ALLEGIANCE
' Council Member Carpenter led the Pledge of Allegiance.
BUSINESS ITEM
B1. PRELIMINARY 2013 -15 FINANCIAL PLAN. - (LICHTIG / PADILLA / CODRON
/ ELKE)
Citv Manaaer Katie Lichtia. opened the evenina by introducina Public Works Director
Darryl Grigsby presented the goals for this meeting: presenting overview of 2013 -15
Capital Plan; summarizing budget documents and providing the context for all 113
projects and project -level review. After the presentation of the report, staff responded to
Council questions.
Public Comments
Steve Barasch, San Luis Obispo. Spoke with regard to costs per employee and the
budgeted amounts set forth for capital projects.
Charlene Rosales. San Luis Obispo Chamber of Commerce. Spoke in support of the
Economic Development Strategic Plan.
' - -end of public comments- -
Council recessed from 7.•00 — 7:25 pm.
city council. meetinc, minutes
Tuesday, June 11, 2013
Page 2
Mayor Marx brought the discussion back to the Council Members . A discussion
regarding Parking lot issues took place. As each item was concluded, a straw vote was
taken.
Items placed in the parking lot on June 10, 2013 Conclusions of discussions in italics.
1. Offer 2 CERT classes per year. Come back at supplement time to determine
availability of funds.
2. Find an alternative to using Open Space CIP as a source for funding of new
Ranger Services position. Position is in the P &R department; 65% Open Space
C1P and 35% operating fund. $75,700 (49,600 from CIP)
a. Restore Open Space at $200K for yrs 1 and 2. 3 -1 (Carpenter opposed)
b. And find monies from other departments.
3. What is frequency of response to Cal Poly for fire and life safety services?
Removed.
4. Fund the Jack House Gazebo project in the current financial plan. Move up to
2014 -15 and seek matching funds in the interim. 4 -0.
5. How would an addition of 1.0 FTE be allocated in the Community Development
Department? Come back when there is a fifth Council member.
6. Should Council increase the proposed 1 % allocation to buffer future PERS
increases?
a. Director of Human Resources, Monica Irons, Proposed Change on p. H-
69 Last sentence above Cal PERS Employer Contribution Rates.
b. Should these increases not become effective during these years; the City
will set aside the value of the I% rate increases within the Insurance /
Benefit Trust Fund in order to make available the resources needed to
reduce the City's CalPERS obligations. 3 -1 (Carpenter opposed)
c. Staff agreed with Vice Mayor Smith's request that a report will be prepared
for presentation in April, 2014 that considers options that include buying
down the Safety Side Fund.
7. Should City Council salaries be increased? Removed.
8. Add two police officers instead of the one currently proposed. 2 -2 (Marc and
Ashbaugh opposed)
9. Should separate fund be created for major facility replacement? What is the
flexibility for how these funds are spent? Recommendation 3 -1 (Smith
opposed).
10. Should Council create a priority list of CIP projects to allocate over - realized
revenue to fund?
11. Level of investment in bikeway improvements. Increase facility improvements to
$100, 000 per year. 4 -0
12. Possibility of City increasing its Public Art contribution on CIP projects to 1 %.
13. Should we add the Venable Street Light.
Items placed in the parking lot on June 11, 2013 - CIP 1
city council meeting minutes Page 3
Tuesday, June 11, 2013
1. Third public safety camera at the bathrooms in Broad Street Parking lot at a cost
of $12,500 (Page 3 -27). Mayor Manx cited Arroyo Grande example of grants. 2-
2 (Manx and Carpenter opposed).
2. Consider deferring replacement of vehicle 0901 (Chevy Impala, Unmarked
Detective Sedan, Page 3 -62) to save $23,300 in order to move up Fire Station 2
remodel (3 -72, proposed $2,700 in 2015 -16 and $27,800 in 2016 -17). Defer
decisions to Fleet Manager. 4 -0
3. Spread out WRF Club Car Utility Vehicle replacements (Page 3 -200, 3 @$18,200
each).
4. Accelerate City Wayfinding Sign project to complete more sign installations in the
first three years (3 -267). 4 — 0. $65K 13 -14 and $65K ( +40) 14 -15 and $50K
15-16 and 16-17.
5. Discuss costs and benefits of transit facility expansion at Corporation Yard (3-
347) during Transit Fund Review. Hold over until 06112113.
Interim Director of Finance & Information Technology Wayne Padilla explained the
repercussions of these agreed changes. Cut $91,000 each year. Council Member
Ashbaugh asked how much deferral could come from fleet replacement. Public Works
Director Darryl Grigsby described other possibilities.
Council Member Ashbaugh proposed that in year five, reduce bike funding from $100K
back to $25K. 3 -1 Carpenter opposed.
1 Mayor Marx suggested that over realized funds could be redirected to fleet. Council
Consensus: 4 -0
Continue this item until 06/13/13 at 5:OOpm for further discussion. Notice of Adjournment
posted. Council Consensus: 4 -0
RECOMMENDATION: Review and consider the Preliminary 2013 -15 Financial
Plan at the budget workshops and public hearings scheduled for June 10, 11,
and 12, 2013, and consider adoption of the budget at the June 17, 2013 City
Council meeting (continued to June 25, 2013, if needed).
Capital Improvement Plan presentation
—> Public Comment and City Council discussion /direction
ACTION: Continue this item until June 12, 2013 at 5:OOpm for further discussion.
Notice of Adjournment will be posted.
There being no further business to come before the City Council, Mayor Marx adjourned
the meeting at 10:20 p.m. to the meeting of June 12, 2013 at 5:00 pm.
LLZu2_
Mae a Kenn Grim
' City Clerk
APPROVED BY COUNCIL: 07/02/13