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Home My WebLink About09/03/20131 1 1 MINUTES CITY OF SAN LUIS OBISPO SPECIAL AND REGULAR MEETING OF THE CITY COUNCIL Tuesday, September 3, 2013 Special Meeting - 5:00 P.M. Regular Meeting — 6:00 P.M. Council Chamber, 990 Palm Street San Luis Obispo, California ROLL CALL: Council Members Present: Council Members John Ashbaugh, Dan Carpenter, Carlyn Christianson, Vice Mayor Kathy Smith, and Mayor Jan Marx City Staff Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael Codron, Assistant City Manager, and Sheryll Schroeder, Interim City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PRESENTATIONS EMPLOYEE SERVICE AWARDS — (IRONS) Mayor Marx and City Manager Lichtig presented the following 2013 Employee Services Awards: 10 Years of Service Cedric Adams — Police Jeremy Behrens - Police Howard Brewen — Utilities Amy Chastain — Police Jason Dickel —Police Aaron Floyd — Utilities Robert Horch — Public Works Jake Hudson — Public Works Monica Irons — Human Resources Crystal Locarnini — Police Carol Moore — Police Pam Ouellette — Utilities Claudia Prows —Attorney April Richardson —Administration Steve Schmidt — Finance & IT City Council Meeting Minutes Page 2 Tuesday, September 3, 2013 Jeff Smith — Police ' Jennifer Thompson — Finance & IT Martin Van Maanen — Public Works Christine Wallace — Police David Wharton - Utilities 15 Years of Service John Bledsoe — Police Miguel Guardado — Finance & IT Jeff Hendricks —Public Works Alejandro Hernandez — Public Works Daren Kersey — .Utilities Mike King — Fire Jody Larson — Fire John MacDonald — Fire Devin Reiss =Fire Dan VanBeveren — Public Works 20 Years of Service Ron Combs — Public Works Anne Fairchild — Utilities Gary Keavney — Public Works 25 Years of Service. Mike Clinife — Fire Marjorie Hernandez — Finance & IT Colleen Kevany — Police Jennifer Lawrence — Public Works Bud Nance — Utilities Dave Podhorsky - Fire 30 Years of Service Pamela Ricci — Community Development Adjourn to Regular Meeting of Tuesday, September 3, 2013 1 City Council Meeting Minutes Tuesday, September 3, 2013 PLEDGE OF ALLEGIANCE Council Member Ashbaugh led the Pledge of Allegiance. Page 3 Mayor Marx announced that Item C1 Water Reclamation Facility Energy Efficiency Project — Financing has been moved to Item B4. PRESENTATIONS PROCLAMATION — CANCER AWARENESS MONTH — (MARX — 5 MINUTES) Heather Hellman with the Central Coast Savor Run accepted the proclamation. PROCLAMATION — SILO GREEN APPLE DAY OF SCHOOL RESPONSIBILITY — (MARX — 5 MINUTES) US Green Building Council Chapter 4 Committee along with students from the following schools accepted the proclamation. Mission College Prep 1. t Jenny Morris Bishop's Peak/Teach School 2. Ava Walsh 3. Holyn Sylvester 4. Shelby Walker APPOINTMENT Al. RECOMMENDATION FOR APPOINTMENTS TO THE PLANNING COMMISSION. — (MARX/SMITH /SCHROEDER —10 MINUTES) RECOMMENDATION: Confirm appointments to the Planning Commission of William Riggs, to complete an unexpired term to March 31, 2016 and Ronald Malak, to complete an unexpired term to March 31, 2014. ACTION: Motion by Vice Mayor Smith /Council Member Christianson to confirm the appointment of William Riggs, to complete an unexpired term to March 31, 2016 and Ronald Malak, to complete an unexpired term to March 31, 2014. Roll Call Vote 5 -0. Motion Carried. 1 City Council Meeting Minutes Page 4 Tuesday, September 3, 2013 PUBLIC COMMENTS 1 John Semon, San Luis Obispo, spoke in support of allowing vacation rentals. Karen Hale addressed support of vacation rentals. Lory Farrior, San Luis Obispo, requested maps and permits for her property. Todd Dolezal, presented a resolution in support of short term rentals. Andrea Devitt, spoke about Cuesta's College Book of the Year, "Orange Is The New Black ". Don Hedrick, San Luis Obispo, addressed radioactivity and Cancer Awareness Month. Alana Reynolds, spoke in support of vacation rentals at personal properties. Dee Torres, CAPSLO Homeless Services, informed that bedbugs had been found during routine shelter check. Will Powers, San Luis Obispo, spoke about the Unocal abandoned gas station clean up, notified by the City three years ago. —end of public comments - -- 1 Vice Mayor Smith suggested a home stay emergency ordinance be agendized. ACTION: Motion by Vice Mayor Smith /Council Member Ashbaugh to agendize a home stay ordinance for further discussion and direction. Roll Call Vote: 4 -1, Mayor Marx opposed. Council Member Ashbaugh stated for the record that his interest extended to having the item come back to Council, however, he did not wish to defer one pressing item on the long term agenda forecast, like the bicycle transportation plan. CONSENT CALENDAR Public Comments On Items On The Consent Calendar No one spoke at this time on Consent Calendar Items. - -end of public comments - -- , City Council Meeting Minutes Tuesday, September 3, 2013 Page 5 ACTION: Motion by Council Member Ashbaugh/Vice Mayor Smith to approve 1 the Consent Calendar Item C2. Roll Call Vote: 5 -0. Motion Carried. Item C1 Moved to B4 N"OTS"Al �� • F3 REFETY, IT R .. - I pw I rM1"WfiLr.?` ACTA. �.T�A �09 - . - - _ R the amount of - - - Me C2. AGREEMENT WITH ICMA -RC TO PROVIDE SERVICES FOR THE PURPOSE OF TRANSFERRING ASSETS FROM THE DISSOLVED SAN LUIS OBISPO ACCOUNT. — (IRON S/OU ELLETTE/MALI COAT /ZOCHER) RECOMMENDATION: Adopt Resolution No. 10458 (2013 Series) authorizing the establishment of a Health Reimbursement Account (HRA) through ICMA -RC for the sole purpose of transferring assets from the dissolution of the San Luis Obispo Employees Retiree Medical Trust (RMT) and authorize the City Manager to execute any necessary documents. ACTION: Approved by Consent Calendar Vote. 1 City Council Meeting Minutes Page 6 Tuesday, September 3, 2013 PUBLIC HEARINGS AND BUSINESS ITEMS PH1. REVIEW OF AMENDMENTS TO TITLE 17 (ZONING REGULATIONS — PARKING ORDINANCE) OF THE MUNICIPAL CODE. — (JOHNSON /CO 45 MINUTES) Community Development Director Derek Johnson and Housing Programs Manager Tyler Corey, presented the report and responded to Council questions. Staff had presented Council amendments to the originally presented ordinance. Mayor Marx opened the public hearing. Public Comments EY — Dee Torres answered questions and stated there were five spaces at Prado, two currently on a waiting list. CalvinThompson, San Luis Obispo, said he was a participant in the safe parking program and appreciated City's program Lynn Hensohn, stated that being a participant in the program has allowed him to get back on his feet. Mary Lou Fivna, case manager CAPSLO, spoke on program expansion. Don Hendrick, San Luis Obispo, spoke about the difficulty of the noticing requirement of a 300 foot radius. - -end of public comments— Mayor Marx closed the public hearing. Council Member Ashbaugh corrected the record, mistakingly telling the reporter the City was looking for people to provide the program for up to five vehicles, that was specifically Prado Day Center, it would be a case by case decision. Vice Mayor Smith said she originally intended to vote no on the item, that she had concerns regarding the definition of permanent housing and in the outreach summary it said the City's rule would provide zoning and facilitate the establishment, not manage homeless properties. She said she also felt there was a narrow definition of a social service provider. 1 1 Council Member Carpenter noted he was pleased with the success of the pilot program 1 and expressed concern with the management process if it expanded. City Council Meeting Minutes Page 7 Tuesday, September 3, 2013 Mayor Marx expressed support of the amended language and hoped staff would bring it 1 back to Council in a year for status update. Council Member Christianson said she would support the ordinance. MOTION: by Council Member Christianson /Council Member Ashbaugh to: 1) Introduce Ordinance No. 1592 (2013 Series) as amended, proposing amendments to Title 17 (Zoning Regulations) to allow for a safe parking program in the City of San Luis Obispo; and 2) Adopt the Negative Declaration of Environmental Impact. Roll Call Vote: 5 -0. Motion Carried. 131. DEFER AND CARRY FORWARD AND APPROPRIATION OF 2012 -13 DEVELOPMENT REVENUES TO PAY FOR TEMPORARY CONTRACT STAFF ASSISTANCE AND CONSULTANT SERVICES; AND REQUEST FOR PROPOSALS (RFP) – FOR BUILDING, FIRE, ENGINEERING PLAN CHECK FICATION _NO. 91201. – (JOHNSON /DAVIDSON /LEASE/ – 30 IN Community Development Director Derek Johnson, presented the report and responded to Council questions. 1 Public Comments None. —end of public comments -- ACTION: Motion by Council Member AshbaughNice Mayor Smith to: 1) Adopt Resolution No. 10459 (2013 Series) deferring, carrying forward and appropriating $300,000 of 2012 -13 development review revenues and making that amount available in 2013 -14 to pay for temporary contract staff assistance and consultant services ( "Development Related Services "); and 2) Approve the Request for Proposals (RFP) to provide plan check and planning "on -call' services to supplement planning, engineering and building resources to maintain processing times, as follows. a) Building, Fire, and Engineering Plan Check Services (Specification No. 91200) b) Planning Services (Specification No. 91201 ) c) Authorize the City Manager to execute agreements with the selected consulting firms. d) Authorize the Finance Director to execute and amend Purchase Orders for individual consultant service contracts in an amount not -to- exceed the authorized carry forward amount. Roll Call Vote: 5 -0. Motion Carried. At this point, Council took a brief recess and all Council in attendance returned. 1 City Council Meeting Minutes Tuesday, September 3, 2013 Page 8 B2. LOCAL REVENUE MEASURE ADVISORY COMMITTEE MEMBER SELECTION. – (LICHTIG /CODRON – 30 MINUTES) Assistant City Manager Michael Codron, presented the report and responded to Council questions. None. Public Comments —end of public comments— Council received 14 applications and each Council Member selected on a transparency their choice for nomination to the Committee. The transparencies were overlaid and nominees with at least three votes were: Patricia Andreen, Michael Boswell, Lea Brooks, Victoria Carranza, Jeri Carroll, John Fowler, James Grant, Dia Hurd, Michael Multari and Cate Norton. Council Member Carpenter suggested that voices that haven't been heard before be considered for appointment. Council Member Ashbaugh suggested that Mr. Multari be named an alternate. ACTION: Motion by Council Member Ashbaugh to appoint persons that received three or more votes, with the exception of Mr. Multari who would serve as an alternate. His motion died for lack of a second. ACTION: Motion. by Council Member Christianson/ Council Member Ashbaugh to appoint each nominee that received three or more votes to the Local Revenue Measure Advisory Committee. Roll Call Vote: 3 -2, Council Member Carpenter/Vice Mayor Smith opposed. Motion Carried. 3. ORDINANCE PROHIBITING THE USE OF "SKY LANTERNS ". – (HINES /MAGGIO – 20 MINUTES) Deputy Fire Chief Garrett Olsen presented the report and responded to Council questions. None. Public Comments —end of public comments— ACTION: Motion by Vice Mayor Smith/ Council Member Christianson to: Introduce Ordinance No. 1593 (2013 Series) amending the California Fire Code, as amended by the City of San Luis Obispo, to modify section, '302.1 defining City Council Meeting Minutes Tuesday, September 3, 2013 Page 9 °sky lantems °, and add new section 308.1.6.3 prohibiting the ignition and launching of Sky Lanterns, or similar open -flame devices that are capable of leaving the ground, within the City limits. Roll Call Vote: 5 -0. Motion Carried. Item B4 Moved from C1 B4. WATER RECLAMATION FACILITY ENERGY EFFICIENCY PROJECT – FINANCING. - (MATTI NGLY/PADI LLA) Utilities Director Carrie Mattingly and Finance and Information Technology Director Wayne Padilla, presented the report and responded to Council questions Council Member Christianson asked if construction would be completed during the loan time. Utilities Director Mattingly responded that construction should start January or February and be complete by the end of 2014, early 2015. Jim Fabian, consultant,.answered Mayor Marx's question, that in the solicitation for the RFP, US Bank was contacted but they did not get back to staff. Public Comments Don Hedrick, San Luis Obispo, suggested Wall Street funding. --end of public comments— ACTION: Motion by Vice Mayor Smith/ Council Member Ashbaugh to: 1) Adopt Resolution No. 10455 (2013 Series) accepting the financing proposal from Green Campus Partners and authorizing staff to proceed with development of financing documents with Green Campus Partners in the amount of $7,479,000* for the Water Reclamation Facility Energy Efficiency Project and return September 17, 2013 for review and consideration by the City Council and the Capital Improvement Board. 2) Appropriate the amount of $55,000 from Sewer Fund working. capital to pay for the costs associated with the development of the loan documents and issuance of the debt. *(the requested amount is higher than the amount shown in May due to the fact that rebates from PG&E in the amount of $293,000 were first assumed to be available at the time the debt would be issued. Staff has since leamed that these rebates will not be made available until after construction is complete) Roll Call Vote: 5 -0. Motion Carried. 1 City Council Meeting Minutes Tuesday, September 3, 2013 Page 10 COUNCIL LIAISON REPORTS AND COMMUNICATIONS 1 Liaison Reports: The following reports were received: Mayor Marx Vice Mayor Smith Council Members Ashbaugh and Christianson Communications: Mayor Marx inquired if staff was reviewing procedures for night hikers on Bishop's Peak. Assistant City Manager Codron and City Manager Lichtig responded that Natural Resources Manager was reviewing what other cities had in place and would bring it forward to Council for consideration. There being no further business to come before the City Council, Mayor Marx adjourned the meeting at 9:30 p.m. t heryll Sc roeder, MMC Interim City Clerk APPROVED BY COUNCIL: September 17, 2013 1