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HomeMy WebLinkAbout06/08/1979City Council Minutes June 8, 1979 - 12:10 p.m. Page 2 2. Lee Walton, Administrative Officer, briefed the action taken to date on the County's acquisition of the Salinas Dam from the Federal Government and also the status of City negotiations with the County to date. After discussion, it was moved by Councilman Jorgensen, seconded by Council- woman Billig, that the Council recommend no action on the sale of the dam for change in status on its operation and that the city send a letter to the County on the City's position as no alternate, viable solution seemed possible at this time. Motion carried. 3. Councilman Jorgensen questioned the present method of preparing the Council agenda including what was to be included on the Study Agenda. He said it was his impression that the agenda seemed to be prepared under panic condi- tions and he felt that a more deliberate program should be developed in order to have a steady flow of items to be considered by the Council. He also wondered how members of the Council could have items placed on the agenda. He also felt that one city official should be made responsible for the preparation of the agenda. He suggested that the City Council appoint the Administrative Officer to prepare and be responsible for agenda preparation. Lee Walton, Administrative Officer, stated that while he had overall supervision of items going on the agenda, the actually preparation and followup of the agenda was the City Clerk's responsibility and he would like to keep it that way. J.H. Fitzpatrick, City Clerk, stated that the present approved Council policy was that the Administrative Officer had overalll supervision of what went on the agenda and at what meeting but that the preparation was delegated to the City Clerk. The City Clerk then explained that on the Friday, one week prior to the next Council meeting, he sent out an advanced sheet listing all the items to be considered at the next Council meeting. This update would include all items continued from prior meetings, new business items, bids, etc. On the Monday meeting, one week prior to the Council meeting, the city staff met ' to review the agenda update list in order to inform the CAO on status of each item as to who was to prepare reports, who would not be ready, etc. This was also to bring to the CAO new items not on the update list. The city staff then had until 5:00 p.m., Tuesday, prior to the Council meeting, to submit to the CAO complete information packet for the Council meeting, including all supporting documents, signatures of all supporting officials, etc. The City Clerk then received the completed packets from the CAO up to noon on Wednesday prior to the Council meeting for preparation of the agenda. Many times the staff report are incomplete and as an aid to the CAO, the City Clerk has the required documents completed. After all is received then the agenda is typed, copies made, Council packets made up and the CAO comments added, and the agenda packets are then put out to the Council, staff and media. The Clerk concluded his comments by stating that the Mayor or any other Council person could place things on the agenda simply by calling the City Clerk, explaining the subject and what supporting information would be needed. On motion of Councilman Jorgensen, seconded by Councilman Dunin, the City Clerk was directed to prepare the agenda for each Council meeting with concurrence of the City Administrative Officer. Also any two Councilmembers would be allowed to add items to the agenda prior to Wednesday noon closing and further, the Mayor be authorized to remove items from the agenda as he saw fit. Motion carried, all ayes. The City Clerk was directed to distribute the Council agenda packet to the City Council as early as possible on Thursday prior to the Council meeting. 4. After brief discussion, it was moved by Councilman Jorgensen, seconded by Councilman Dunin, that chronological letter file of any letters written by the Mayor or City Council are a public record. Motion carried. 5. The City Council adjourned to Executive Session at 12:50 p.m. to meet with the Council's negotiating team. All Councilman present, staff included Lee Walton, J.H. Fitzpatrick, George Thacher, Gordon Johnson, Rudy Muravez and Gary Fauss. City Council Minutes June 8, 1979 - 12:10 p.m. Page 3 6. The City Council reconvened in Regular Session at 2:55 p.m. with all Councilmembers present. 7. There being no further business to come before the Council, Mayor Cooper adjourned the meeting to 3:00 p.m., Tuesday, June 12, 1979 at 7:30 p.m. Approved by City Council on 7/17/79 ;fi/ Fitptatrick, City Clerk -------------------------------------------------------------------- - - - - -- M I N U T E S ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, JUNE 12, 1979 - 7:30 E.M. COUNCIL HEARING ROOM, CITY HALL, 990 PALM STREET Roll Call COUNCILMEMBERS Present: Melanie Billig, Alan Bond, Ron Dunin and Mayor Lynn Cooper Absent: Jeff Jorgensen CITY STAFF Present: George Thacher, City Attorney; J.H. Fitzpatrick, City Clerk; Henry Engen, Director of Community Development 1. The City Council received reports of activities of standing Council Subcommittees: A) Area Council of Governments B) C.C.C.J. C) County Water Advisory Board D) Whale Rock Commission E) Zone 9 Advisory Committee Reports received and filed. Councilwoman Billig Councilman Bond Mayor Cooper Mayor Cooper Councilman Dunin 2. The City Council reviewed the 1979 -1980 Mayor's Work Program suggested to the City Council by Mayor Lynn Cooper and also the report prepared by Councilman Jorgensen dealing with the various suggestions on the Mayor's Work Program. After review of the Mayor's Work Program and comments by Councilman Jorgensen, the City Council reviewed each item commenting in general on approaches by the City Council and continued the matter for further discussion and implemen- tation. The City Council also received a letter from Councilman Alan Bond requesting that the City Council consider a review of the various advisory boards and commissions presently used by the City Council. It was his feeling that unless a Committee had to be an ongoing committee, the better approach would be to use a system of ad hoc committees, assign a project and then move o This matter was also continued for discussion by the City Council. 3. A report from the Community Development Director on the scheduling for the processing for the South Higuera Annexation for the Housing Authority was ordered received and filed. 4. Report from the'Human Relations Commission for Council concurrence in their request for proposals in seeking alternate means of providing human services to citizens was ordered received and filed. 1 1