Loading...
HomeMy WebLinkAbout08/20/1979City Council Minutes August 14, 1979 - 7:30 p.m. Page 9 Motion carried on the following roll call vote: AYES: Councilmembers Bond, Jorgensen, Billig, Dunin, and Mayor Cooper NOES: None ABSENT: None 9. There being no further business to come before the City Council, the meeting adjourned to 12:10 p.m., Monday, August 20, 1979. Approved by Council on: 10/2/79 . Fitzpatrick, City Clerk M I N U T E S ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO MONDAY, AUGUST 20, 1979 - 12:10 P.M. HEARING ROOM, 990 PALM STREET, CITY HALL SAN LUIS OBISPO, CALIFORNIA STUDY SESSION Roll Call Councilmembers PRESENT: Melanie Billig, Alan Bond, Ron Dunin, and Mayor Lynn Cooper ABSENT: Jeff Jorgensen City Staff PRESENT: Leland Walton, City Administrative Officer; George Thacher, City Attorney; J.H. Fitzpatrick, City Clerk; Henry Engen, Community Development Director; Wayne Peterson, City Engineer; Terry Sanville, Senior Planner; Dave Romero, Director of Public Services. 1. Councilwoman Billig, the city's representative to the .Council of Governments, reported to the council on a proposal by CALTRANS to C.O.G. to initiate a car and van pooling system in San Luis Obispo County for commuters. She stated that C.O.G. will consider a proposal to apply for a $25,000 grant from CALTRANS to be used for a variety ways to stimulate pooling of commuter vehicles with few restrictions on the use of funds. She continued that the second year funding could be as high as $50,000. Councilwoman Billig continued that the only expense to the city would be to encourage employees to use the pooling services. Another phase of the program is that CALTRANS has contracted with the Chrysler Corporation for the leasing of vans to groups of up to 15 people who would like to van pool to work from outlying areas of the county. Another program of CALTRANS was their park- and -ride program which involved CALTRANS providing parking lots out of the downtown area for commuters to park then having them take a bus to work, shopping, etc. Wayne Peterson, City Engineer, stated that the program presented by Councilwoman Billig was correct and he felt it was a good program for the city and the county. His only fear was that once the city and county got into the program, the state might pull out and leave the city and county to foot the bill, which, unfortunately, has been past experience with various projects of CALTRANS. 1 1 1 City Council Minutes August 20, 1979 - 12:10 p.m. Page 2 Councilwoman Billig stated she felt the city's financial participation would be minimal, just things like promotion of all the programs presented and encouraging city employees to participate in the program, particularly the south county and possibly Atascadero. Councilman Dunin stated that he felt the program sounded good, but he also wondered what would happen a year or two down the line if CALTRANS were to ' pull out of the program. Who would then pick up the tabs for the leases on the vehicles, etc. It was the common consent of the council.to approve the concept presented by Councilwoman Billig and to authorize her to continue to study the proposal with the other city representatives in the Council of Governments. 2. Henry Engen, Community Development Director, presented for the council's consideration the 1979 -1980 Work Program for the advance planning section of the Community Development Department. He continued that previously the City Council had expressed interest in reviewing the advance planning work program for the fiscal year. He stated that based on the budget that was adopted by the council, the staff has put together an outline and schedule of the major projects that will be worked on in 1979 -1980. The staff recommended that the City Council should schedule a study session to talk about the work program and that the Planning Commission should be invited to attend this work session for their input. He continued that some of the on -going projects were: 1. Open Space Element 2. Downtown Goal Statement 3. Circulation Element 4. Zoning regulations 5. Edna /Islay Specific Plan 6. Mission Plaza Project ' 7. Historical Element of the GeneralPlan 8. Zone 9 Drainage Master Plan He continued that some of the new projects under consideration were: 1. Housing Program 2. Parks Master Plan 3. Subdivision regulations Optional projects not scheduled were: 1. Growth Management Ordinance 2. Scenic Highway Element 3. Energy Conservation Element Lee Walton, City Administrative Officer, suggested that as part of the September 11, 1979 study session, that a joint meeting be held with the Planning Commission to discuss the work program. By mutual consent of the City Council, it was decided the the Planning Commission and council would meet on September 17, 1979, at noon; and to postpone the work program for a later date, after the September 17 meeting. Councilman Dunin suggested that prior to sitting down with the Planning Commission and discussing a work program, he felt the council should discuss with the Planning Commission general operational relationships between the City Council and the Planning Commission. He hoped the agenda for that meeting would not be controlled by the staff. He felt the meeting in May did not allow any discussion between Planning Commission members and the.City Council. He felt this was very much needed. Mike DeNeve, Chairman of the Planning Commission, agreed with Councilman Dunin's comments. He stated that he felt the commission and council should sit down without a large, formal agenda and discuss the relationships between the two. For example; methods presently being used by the city staff in presenting the Planning Commission's actions to the council. He felt there was an area that could be clarified so the City Council knew exactly what the Planning Commission was recommending and what the staff was recommending. By mutual consent of the City Council, it was decided the the Planning Commission and council would meet on September 17, 1979, at noon; and to postpone the work program for a later date, after the September 17 meeting. City Council Minutes August 20, 1979 - 12:10 p.m. Page 3 3. Wayne Peterson, City Engineer, stated that at the meeting in June the City Council asked the city staff to look into the present procedure for bond coverage for subdivisions. He stated that he and his staff had come up with the following recommendations: First, he explained that the present method was as follows: 1. Private engineer submits an estimate along with plans and specifica- tions. Unit prices are reviewed and revised, if deemed appropriate. I Contingencies for inflation factors were not included. 2. There had been no apparent problems with the bond amounts, to the engineers' knowledge, since the city has never had to forclose. However, there is a possibility and that was the reason for requiring the bonds. Second, the city engineering staff recommended that the following be adopted: 1. Bond for public improvements and grading needed for subdivision. Utilize recent project bids, "Daily Construction Service" bid prices, (with analysis for particular conditions such as: usually new tracts don't require excavations in existing paved streets, with utilities; etc. and small jobs as opposed to large projects, etc.) and any other sources to determine up -to -date unit prices. 2. Add for contingencies - unforeseeable items, etc. Add 20 percent for up to $10,000, 15 percent for $10,000 - $50,000, and 10 percent for over $50,000. 3. Add for inflation based on CALTRANS information to total including contingencies. 4. Consider giving consideration to condo projects where actual build- ings are to be constructed before a sale of a lot could be completed. , 5. Labor /materials bond in addition at a rate of 50 percent of perfor- mance bond (separate specific bond or cash deposits). 6. It had been suggested by a private engineer that where cash deposits are used in lieu of bonds that a lesser amount should be acceptable. Wayne Peterson stated he was not so sure when you consider the reason for the bonds. If the city needed to foreclose and pursue contracts, the city would need to utilize public bids, with resultant higher costs. 7. The engineer proposed to maintain an active file for easy reference in preparing estimates and in coordination with design standards. 8. If an "extension of time" was requested, the bonding requirements should be reviewed for possible revised amounts at that time. In addition to the above procedures, Wayne Peterson suggested that the city add an inflation factor to No. 3, and review the bonding amount if the projects were not completed within the time stated with the agreement. The staff also suggested to the council that in order to get the developers attention, they be directed to cease issuing building permits and occupancies for structures within the subdivisions if the improvements were not accepted within the time frame in the agreement. Councilman Dunin agreed, but he did not feel they could encourage the developer , to complete the improvements in a tract if occupancy of dwellings were author- ized prior to the completion of the subdivision improvements. He felt that it might speed up the tract improvements if occupancy was not allowed until all subdivision improvements were complete and accepted by the city. Councilwoman Billig stated the withholding of occupancy might be an inducement for the developer to complete subdivision requirements and improvements. She felt that under the present policy, as soon as minimal improvements are in and occupancy of dwellings is allowed, then there is really no reason for the developer to complete the little items in order to complete the tract. Many times, these items are never done. She felt occupancy of dwellings was the key to completion of subdivisions. City Council Minutes August 20, 1979 - 12:10 p.m. Page 4 The City Engineer was authorized to implement the recommendations on future developments to see how the-procedures work. The council also felt that if a subdivider came in for an extension of time, that possibly cash in lieu of a bond could be filed so that if the city had to go in and complete the conditions, it would make it much easier than trying to file on a bond company. 4. Dave Romero, Public Services Director and staff member to the Mass Transportation Committee, stated that at its meeting of July 17, 1979, the City Council requested that the staff submit names of appropriate andidates for membership to the Mass Transportation Committee in order to fill the technical positions on the committee. Accordingly, he submitted the following names for council consideration: 1. Henry Case who is chief of the planning and programming branch of the District 5 office of Cal Trans. He is a registered civil engineer and a member of the Institute of Traffic Engineers'. He has been an instructor for both Traffic Engineering and Highway Design at Cal Poly and lives within the City of San Luis Obispo. 2. Martin J. Nicholson is now the District 5 Mass Transit Liason Officer for Cal Trans. He is a registered civil engineer and a registered traffic engineer. He has been employed by Cal Trans for 21 years and resides within the City of San Luis Obispo. On motion of Councilman Bond, seconded by Councilman Dunin, both Henry Case and Martin J. Nicholson were appointed to fill the technical positions on the Mass Transportation Committee. Motion carried on the following roll call vote: AYES: Councilmembers Bond, Dunin, Billig, and Mayor Cooper NOES: None ABSENT: Councilman Jorgensen 5. At this time Jerry Munger, Chairman of the BIA Board of Directors, presented an overview of the progress of the BIA in the petition for the formation of an assessment type district for the construction of parking structures to serve the downtown area in cooperation with the city. In addition to Jerry Munger, Ross Humphrey, Traffic Committee Chairman of the BIA and Robert Corcoran, Administrator of the BIA, discussed the program with the City Council. 6. There being no further business to come before the City Council, Mayor Cooper adjourned the meeting at 1:50 p.m. to 4:00 p.m., Tuesday, August 21, 1979. Approved by Council on: 10/2/79 r J tzpatrick, City Clerk ----------------------------------------------------------------- - - -- -- M I N U T E S ADJOURNED MEETING OF TAE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, AUGUST 21, 1979 - 4:00 P.M. COUNCIL CHAMBERS, CITY HALL, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA Roll Call Councilmembers PRESENT: Melanie Billig, Alan Bond, Ron Dunin, and Mayor Lynn Cooper ABSENT: Jeff Jorgensen