HomeMy WebLinkAbout04/21/2009MINUTES
t SPECIAL AND REGULAR MEETINGS OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO
TUESDAY, APRIL 21, 2009
990 PALM STREET
SAN LUIS OBISPO, CALIFORNIA
3:00 P.M. – SPECIAL MEETING – COUNCIL CHAMBER
ROLL CALL:
Council Members
Present: Council Members John Ashbaugh, Andrew Carter, Jan Howell Marx, Vice
Mayor Allen K. Settle and Mayor Dave Romero
City Staff
Present: Ken Hampian, City Manager, Jonathan Lowell, City Attorney, Shelly
Stanwyck, Assistant City Manager, and Elaina Cano, Deputy City Clerk,
were present at Roll Call. Other staff members presented reports or
responded to questions as indicated in the minutes.
BUSINESS ITEMS
' THE FOLLOWING ITEMS WERE CONTINUED FROM THE MEETING OF APRIL 14,
2009:
1. CONTINUED CONSIDERATION OF THE STRATEGIC BUDGET DIRECTION:
COST OF SERVICES STUDY REVIEW FOLLOW -UP. (Formerly item B4.)
Director of Finance and Information Technology Statler presented the agenda report,
including a summary of the items that were discussed at the prior meeting, and
responded to Council questions and concerns.
REVENUE ENHANCEMENTS
Public Comments
None.
—end of public comments—
There was overall support by the Council to approve, in concept, the recommended
revenue enhancements that were discussed at the prior meeting as part of the budget
balancing strategy.
City Council Meeting Page 2
Tuesday, April 21, 2009
COST OF SERVICES STUDY
Council discussion ensued regarding the Cost of Services Study. Following is a recap
of Council's action or direction:
Public Safety
Police
Public Comments
There were no public comments.
---end of public comments—
ACTION: Moved by Carter /Ashbaugh to support the fee increases for the Police
Department as recommended; motion carried 5:0.
Fire
Public Comments
There were no public comments. '
—end of public comments—
ACTION: Moved by Marx/Carter to accept staff recommendations under the Fire
findings; motion carried 3:2 (Ashbaugh /Settle opposed).
Recreation Programs
Public Comments
There were no public comments.
—end of public comments—
ACTION: Moved by Carter /Ashbaugh to accept staff recommendations; motion carried
4:1 (Settle opposed).
Development Review
Planning
Public Comments '
City Council Meeting Page 3
Tuesday, April 21, 2009
There were no public comments.
' —end of public comments—
ACTION: Moved by Carter /Ashbaugh to accept staff recommendations; motion carried
4:1 (Settle opposed).
Building
Public Comments
There were no public comments.
—end of public comments—
ACTION: Moved by Ashbaugh /Marx to accept staff recommendations; motion carried
4:1 (Settle opposed).
Engineering
Public Comments
There were no public comments.
—end of public comments—
ACTION: Moved by Marx/Carter to accept staff recommendations with modifications to
the sewer lateral, trench and sidewalk encroachment permit fees; motion carried 4:1
(Settle opposed).
General Government
Public.Comments
There were no public comments.
—end of public comments—
ACTION: Moved by Carter /Settle to accept staff recommendations; motion carried 5:0.
2. CONTINUED CONSIDERATION OF CITY COUNCIL WORK PROGRAMS FOR
2009 -11. (Formerly item B3.)
City Manager Hampian introduced this item, following which Assistant City Manager
Stanwvck presented the report, which included a summary of the four major goals
City Council Meeting Page 4
Tuesday, April 21, 2009
discussed at the prior Council meeting (Infrastructure Maintenance, Traffic Congestion
Relief, Economic Development, and Preservation of Critical Services and Fiscal Health). 1
"Other Important Objectives" were discussed and Council consensus or direction was
provided as indicated below.
GREEN HOUSE GAS REDUCTION & ENERGY CONSERVATION
Finance and Information Technology Director Statler and Deputy Director of Long
Range Planning Murry responded to questions.
During the discussion, there was Council consensus to explore the "Energy Facilities
Financing District' earlier in the next two -year period.
Public Comments
Chris Kitts, Associate Director, Environmental Biotechnology Institute, Cal Poly, made a
presentation regarding Renewable Energy Opportunities.
—end of public comments—
Council discussion ensued during which Council directed the Utilities and Community
Development staff to continue discussions with the Cal Poly representatives and
evaluate the best way to integrate these opportunities into the work program. '
ACTION: Moved by Settle /Marx to adopt Staff recommendations to adopt and begin
implementing a plan to reduce greenhouse gas emissions, and conserve energy for
Municipal operations and the community; motion approved 5:0.
LAND USE AND CIRCULATION REVISIONS
Public Works Director Walter, Community Development Director Mandeville and
Finance and Information Technology Director Statler responded to Council questions.
ACTION: Moved by Settle /Ashbaugh to adopt staff recommendations to initiate a focus
revision to the Land Use and Circulation Elements; motion carried 5:0.
OPEN SPACE PRESERVATION
Assistant City Manager Stanwyck and Finance and Information Technology Director
Statler responded to Council questions.
ACTION: Moved by Settle /Ashbaugh to adopt staff recommendations to continue
efforts to acquire, preserve and protect open -space and to develop a master plan for
City owned agricultural land; motion carried 5:0.
City Council Meeting
Tuesday, April 21, 2009
Page 5
DOWNTOWN MAINTENANCE
' Public Works Director Walter, Utilities Director Mattingly and Finance and Information
Technology Director Statler responded to Council questions.
1
ACTION: Moved by Marx/Settle to adopt staff recommendation to expand Downtown
Beautification efforts to include enhanced maintenance and cleanliness, review and
upgrade of standards and phased physical improvements, $50,000 each year for street
light repainting and designate the key blocks between Chorro and Broad for the
sidewalk restoration; motion carried 5:0.
HISTORIC PRESERVATION
Deputy Director of Long Range Planning Murry and Community Development Director
Mandeville responded to Council questions and concerns.
ACTION: Moved by Settle /Ashbaugh to accept staffs recommendation to conceptually
approve development of a historic preservation ordinance and update the City's
inventory of historic resources: motion carried 5:0.
A brief discussion ensued, during which Council agreed to begin the June 4t' and June
11 th meetings at 4:00 pm.
THE MEETING ADJOURNED TO A CLOSED SESSION AT 6:03 P.M.
ANNOUNCEMENT OF CLOSED SESSION TOPIC
City Attorney Lowell announced the following Closed Session topic:
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code §.54957.6
Agency Negotiators: Monica Irons
Employee Organizations: San Luis Obispo City Employees Association (SLOCEA)
San Luis Obispo Police Officers Association (SLOPOA)
San Luis Obispo Police Staff Officers Association (SLOPSOA)
San Luis Obispo Fire Association (Fire)
San Luis Obispo Fire Battalion Chiefs Association
Unrepresented Confidential Employees
Unrepresented Management Employees
PUBLIC COMMENT ON CLOSED SESSION ITEM
Mayor Romero called for public comments. None were forthcoming and the meeting
' adjourned to the Closed Session.
City Council Meeting Page 6
Tuesday, April 21, 2009
THE CLOSED SESSION ADJOURNED AT 6:55 P.M.
---- -_ ------ - - - - --
7:00 P.M. — REGULAR MEETING — COUNCIL CHAMBER
The regular meeting convened with all members present.
CLOSED.SESSION REPORT
City Attorney Lowell reported that the Council met in Closed Session at 6:00 p.m. to
discuss labor negotiations with the specked organizations. There was no further
reportable action at this time.
PRESENTATIONS
San Luis"Obispo County District 3 Supervisor Adam Hill introduced himself and gave a
presentation. Council welcomed Supervisor Hill and thanked him for his attendance.
League of California Cities Regional Representative Dave Mullinax spoke about the
State of California's fiscal situation and the League's recent endorsement of
Propositions 1A -1 F.
PROCLAMATIONS
Mayor Romero presented Urban Forest Supervisor Keith Pellemeier and City Arborist '
Ron Combs with a proclamation acknowledging April 25, 2009, as Arbor Day in the City
of San Luis Obispo. In addition, Dana Karcher, Western Chapter International Society of
Arboriculture Board of Director, presented the City with a Gold Leaf Award for holding
outstanding Arbor Day activities involving children.
Mayor Romero presented Jennifer Adams, Executive Director of the Sexual Assault
Recover and Prevention Center, with a proclamation acknowledging the Center and
proclaiming April 2009 as Sexual Assault Awareness Month in the City of San Luis
Obispo.
PUBLIC COMMENT
Mark Polydoris, San Luis Obispo, suggested there should be a designated over night
parking area for those who leave their cars over night in the Downtown area.
Chris Starnes, suggested increasing the amount of parking for two wheel vehicles in the
Downtown area.
Council directed Mr. Starnes to contact Public Works Director Jay Walter or Public Works
Deputy Director Tim Bochum to discuss his suggestion.
1
City Council Meeting Page 7
Tuesday, April 21, 2009
Ashley Breneman, expressed her concerns about the recent cases of animal cruelty in
' Nipomo.
Jennie Grelff, also expressed her concerns about the recent cases of animal cruelty in
Nipomo.
Council suggested that both speakers address their concerns with the County's Animal
Control Services staff.
Michael Mossman, expressed his concerns about the lack of a pedestrian railroad
crossing.
Council suggested Mr. Mosman write a letter to Union Pacific Railroad stating his
concerns.
Roberts Graudins, expressed his concerns about the amount of cigarettes left on the
sidewalks in the Downtown area.
Council suggested Mr. Graudins speak with staff in Public Works.
Gary Fowler, San Luis Obispo, expressed his concerns about various proposed fee
increases discussed at the earlier Council meeting.
Amy Cook, San Luis Obispo, expressed her concerns about the homeless population
near the Madonna Road overpass.
Dane Senser, San Luis Obispo, discussed his concerns about increasing taxes.
Michael Gilligan, San Luis Obispo, expressed his concerns regarding homelessness,
animal cruelty, powder coating used on poles, Council Members office hours, a bee
ordinance, green house gases and solar panels.
Michael Sullivan. San Luis Obispo, suggested the City should implement property tax
rebates for property owners with energy efficient homes. Mr. Sullivan also discussed
future open space planning regarding the Madonna and Dalidio properties.
CONSENT AGENDA
By consensus, Council agreed to pull Consent Agenda items 2 and 4 for additional
discussion.
Mayor Romero mentioned that although he was not present at the March 17th Council
meeting, he did watch it from home and will be voting on the Consent Agenda.
IMayor Romero called for public comments.
City Council Meeting
Tuesday, April 21, 2009
Page 8
Gary Fowler, San Luis Obispo, suggested that purchasing a new Automatic Vehicle
Locator (AVL) system and a new "double decker' bus would not be cost effective.
End of Public Comments
ACTION: The Consent Agenda was approved as indicated below.
C1. MINUTES OF MONDAY, MARCH 16 AND TUESDAY, MARCH 17, 2009.
ACTION: Moved by Marx/Ashbaugh to waive oral reading and approve as presented;
motion carried 5:0.
Item C2 was consider following action on the other Consent Agenda items.
C2. AMENDMENT TO AGREEMENT WITH SLO COUNTY PUBLIC ACCESS
BLIC
FUNDS.
In response to Council Member Carter's comments regarding less restricted use of the
funds, Finance and Information Technology Director Statler explained that the
restrictions are imposed by the franchise agreement with Charter Communications and
by Federal law.
ACTION: Moved by Ashbaugh/Settle to approve an Amendment to the Agreement with
SLO County Public Access (SLOCOPA) for the continued use of the public portion of
the PEG Access funds that will: 1) waive the requirement for year -end financial
statements to be audited by an independent certified public accountant, and 2) extend
the term of the Agreement for one year, expiring on March 31, 2010; and authorize the
Mayor to execute the Amendment; motion carried 5:0.
C3. DOWNTOWN ASSOCIATION AGREEMENT RENEWAL.
ACTION: Moved by Marx/Ashbaugh to approve an Agreement with the San Luis Obispo
Downtown Association (SLODA) for provision of services to the City and authorize the
Mayor to execute the two -year Agreement; motion carried 5:0.
Item C4 was consider following action on the other Consent Agenda items.
C4.
A brief discussion followed during which Council agreed to eliminate the use of the rock
veneer exterior and instead use a split -faced masonry block. Council also directed staff
to place the Santa Rosa Park restroom replacement project as a Business Item on a
future Council agenda.
1
1
1
City Council Meeting Page 9
Tuesday, April 21, 2009
ACTION: Moved by Carter /Marx to award a contract to Carroll Building Company of
' San Luis Obispo for "Laguna Lake Park Restrooms, Specification No. 90755K with the
recommended modifications and authorize the Mayor to execute the agreement; motion
carried 4:1 (Settle opposed).
C5. STREET RECONSTRUCTION 2008 -09 PROJECT, SPECIFICATION NO.
90892.
ACTION: Moved by Marx/Ashbaugh to: 1. Approve plans and specifications for the
Street Reconstruction 2009 -09 Project, Specification No. 90892. 2. Authorize staff to
advertise for bids and authorize the City Manager to award the contract if the lowest
responsible bid is within the Engineer's Estimate of $1,220,524 ($1,117,324 General
Paving Fund, $61,000 Water System Improvements and $41,600 Collection System
Improvements). 3. Approve the use of Capital Improvement Project Reserve Account
funds in an amount not to exceed $62,000 to fund construction management and
inspection services; motion carried 3:2. (Carter /Settle opposed).
C6.. SLO TRANSIT CAPITAL PROJECTS.
Deputy Director of Public Works Bochum responded to Council questions as to how this
project was funded.
ACTION: Moved by Marx/Ashbaugh to: 1. Revise the 2008 -09 Transit budget to
' include $1,749,700 of American Recovery and Reinvestment Act (ARRA) and
Proposition 1 B grant funds for additional transit capital projects. 2. Approve the
purchase of a "Double Deck" style bus replacement from Alexander Dennis Limited
through a Federal Transit Administration (FTA) approved Cooperative Procurement
Pilot program (CPPP). 3. Approve a combination of municipal piggyback procurement
through the City of Raleigh, North Carolina, and a sole source procurement with Digital
Recorders, Inc. for an Automatic Vehicle Locator (AVL) system. 4. Approve a sole
source procurement with GFI Genfare for an electronic farebox upgrade. 5. Authorize
the finance Director t execute Purchase Orders for vehicle acquisition, Automatic
Vehicle Locator (AVL) system, GFI farebox upgrade, and bus stop and facility
improvements if costs are within the budget amount of $1,749,700; motion carried 5:0.
C7. CONTRACT WITH RIDERSHIP DEVELOPMENT CONSULTANTS.
ACTION: Moved by Marx/Ashbaugh to: 1. Accept $20,000 from a Federal Transit
Administration (FTA) Section 5317 New Freedoms Grant program for Expanding
Transportation Services in San Luis Obispo. 2. Appropriate $5,000 from the Transit
Fund Marketing Account to serve as the "local match" to the federal funds. 3. Authorize
the Mayor to execute a twenty -four month contract for consultant services with
Ridership Development Consultants of Atascadero, California, in an amount not to
exceed $25,000; motion carried 5:0.
City Council Meeting Page 10
Tuesday, April 21, 2009
C8. VOLUNTARY SERVICE RETIREMENT INCENTIVE PROGRAM.
ACTION: Moved by Marx/Ashbaugh to approve and implement a voluntary service
retirement incentive program; motion carried 5:0.
C9. APPOINTMENT OF ANDREW CARTER TO THE CHAMBER— CAL POLY—
GOVERNMENT ECONOMIC DEVELOPMENT COLLABORATION
COMMITTEE.
ACTION: Moved by Marx/Ashbaugh to appoint Andrew Carter the City Council's
representative to the newly formed economic development collaborative committee
comprised of San Luis Obispo Chamber of Commerce, Cal Poly, private sector, and
Government representatives; motion carried 5:0.
PUBLIC HEARINGS
1. SLO TRANSIT FARE MODIFICATIONS.
Public Works Director Walter introduced Transit Manager Webster and Deputy Director
of Public Works Bochum, who presented the agenda report and responded to
questions.
Mayor Romero opened the public hearing.
In response to Dorie Larson, Friends of Prado Board Member, Transit Manager Webster
confirmed that the 31 day bus pass is valid for 31 days.
Louise Justice, San Luis Obispo, opposed the fare increases.
Allen Barbee, San Luis Obispo, opposed the senior /disabled fare increase.
Elizabeth Thyne, San Luis Obispo spoke in support of the fare increases except for the
senior /disabled pass.
Mayor Romero closed the public hearing.
ACTION: Moved by Carter /Ashbaugh to, as recommended by the Mass Transportation
Committee on February 18, 2009: 1. Adopt Resolution No. 10070 (2009 Series)
approving the fare modifications for San Luis Obispo Transit as recommended by staff
and the Mass Transportation Committee including a $12.50 increase to the 31 day
Senior /Disable pass, and the age for senior cash /pass discounts be raised to 65+ years.
This would be phased in over a three year period beginning June 1, 2009; motion
carried 4:1 (Settle opposed).
Council recessed at 9:00 p.m. and the meeting reconvened at 9:10 p.m. with all I
members present.
City Council Meeting Page 11
Tuesday, April 21, 2009
' 2. ABANDONMENT OF A PORTION OF FROOM RANCH WAY.
Public Works Director Walter, Deputy Public Works Director Bochum and Senior Civil
Engineer Hannula presented the agenda report and responded to questions.
Mayor Romero opened the public hearing.
There was no public comment.
Mayor Romero closed the public hearing.
ACTION: Moved by Settle /Ashbaugh to, as recommended by the Planning Commission,
adopt Resolution No. 10071 (2009 Series) to abandon a portion of Froom Ranch Way,
subject to the recommended conditions and reservation of easements; motion carried
5:0.
3. ABANDONMENT OF A PORTION OF FREDERICK AVENUE AND HUMBERT
AVENUE.
Public Works Director Walter, Deputy Public Works Director Bochum, and Senior Civil
Engineer Hannula presented the agenda report and responded to questions.
' Mayor Romero opened the public hearing.
There was no public comment.
Mayor Romero closed the public hearing.
ACTION: Moved by Settle /Carter to, as recommended by the Planning Commission,
adopt Resolution No. 10072. (2009 Series) to abandon a portion of Frederick Avenue
and Humbert Avenue, subject to the recommended conditions and reservation of
easements; motion carried 5:0.
4. REVIEW OF A MIXED -USE DEVELOPMENT CONSISTING OF
APPROXIMATELY 8,000 SQUARE FEET OF NEW COMMERCIAL SPACE,
Community Development Director Mandeville and Associate Planner Hill presented the
agenda report and responded to questions.
Michael Hodge, applicant, spoke in support of the project and responded to Council
questions.
1 Mayor Romero opened the public hearing.
City Council Meeting Page 12
Tuesday, April 21, 2009
There was no public comment.
Mayor Romero closed the public hearing.
During Council discussion, Council Member Carter expressed his concerns about
abandoning a portion of the street.
ACTION: Moved by Settle /Ashbaugh to, as recommended by the Planning Commission:
1. Adopt Resolution No. 10073 (2009 Series) approving a Mitigated Negative
Declaration (ER 45 -07), Vesting Tentative Tract Map, Purchase of Surplus Property,
Use Permit for development of a sensitive site with mixed -use parking reduction, and
lease of parking spaces within the Railroad Parking Lot. 2. Adopt Resolution No. 10074
(2009 Series), a resolution of intention to abandon portions of Church Street and set a
public hearing for June 2, 2009; motion carried 4:1 (Carter opposed).
5. AMENDMENTS TO THE HIGUERA COMMERCE PARK SPECIFIC PLAN FOR
PROPERTIES AT THE CORNER OF SOUTH. HIGUERA STREET, TANK
FARM ROAD AND LONG STREET (SPA 170 -07).
Community Development Director Mandeville introduced Associate Planner Dunsmore,
who presented the agenda report and responded to questions.
Mayor Romero opened the public hearing.
Carol Florence, Oasis Associates, spoke in support of staffs recommendation and
responded to Council questions.
Mayor Romero closed the public hearing.
ACTION: Moved by Settle /Carter to, as recommended by the Planning Commission,
approve Resolution No. 10075 (2009 Series) adopting a Mitigated Negative Declaration
(ER 170 -07) and amending the Higuera Commerce Park Specific Plan to allow reduced
minimum lot sizes and refined land uses for the Long Bonetti Ranch properties between
Long Street and South Higuera Street at Tank Farm Road; motion carried 5:0.
BUSINESS ITEMS
6. PARKING FINE PASS THROUGH FOR STATE AND COUNTY
SURCHARGES.
ACTION: Moved by Settle /Ashbaugh to continue Business Item 6 to the May 5t' Council
meeting at 4:00 pm; motion carried 5:0.
1
1
7. SEWER SYSTEM MANAGEMENT PLAN. 1
City Council Meeting
Tuesday, April 21, 2009
Page 13
ACTION: Moved by Settle /Marc to continue Business Item 7 to the May 5"' Council
meeting at 4:00 pm; motion carried 5:0.
COUNCIL LIAISON REPORTS
Vice Mayor Settle reported on the activities of the Revenue Tax Committee of the League
of California Cities.
Council Member Ashbaugh reported on his attendance at the April 20, 2009, Homeless
Campus Planning Committee meeting.
Council Member Marx reported on her attendance at the April 8, 2009, SLOCOG (San
Luis Obispo Council of Governments) meeting.
COMMUNICATIONS
Council Member Carter expressed his concerns that were discussed at the Parking
Subcommittee meeting. City Manager Hampian explained that staff will be presenting
Council with background information at the June 11 a, meeting. At that time Council can
direct staff to look into the options.
There being no further business to come before the City Council, Mayor Romero
' adjourned the meeting at 10:25 pm.
Elaina Cano
Deputy City Clerk
APPROVED BY COUNCIL: 06/16/09
7