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Home My WebLink About12-12-2017 MinutesCouncil Minutes City Hall, 990 Palm Street, San Luis Obispo Tuesday, December 12, 2017 Special Meeting of the City Council CALL TO ORDER A Special Meeting of the San Luis Obispo City Council was called to order on Tuesday, December 12, 2017 at 4:00 p.m. in the Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Mayor Harmon. ROLL CALL Council Members Present: Council Members Carlyn Christianson, Aaron Gomez, Andy Pease, Vice Mayor Dan Rivoire, and Mayor Heidi Harmon. Council Members Absent: None City Staff Present: Derek Johnson, City Manager; Christine Dietrick, City Attorney; Greg Hermann, Acting Assistant City Manager; and Carrie Gallagher, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. STUDY SESSION 1. COMMUNITY CHOICE ENERGY STUDY SESSION Acting Assistant City Manager Hermann and Community Development Director Codron provided an in-depth staff report with the user of a Power Point presentation and responded to Council questions. Marc Adato, Community Outreach Coordinator Jen Greigor, County of Santa Barbara County Energy and Sustainability Initiatives, provided feasibility study information. Eric Veium, SLO Clean Energy, clarified resolution language. Chris Reed, County of San Luis Obispo. Benjamin Eichert, Director of Green Power, State Wide Non -Profit. Public Comments: Robert Wolfe San Luis Obispo Page I San Luis Obispo Special City Council Minutes of December 12, 2017 _ Pay -e 2 Pete Schwartz Eric Veium John Smigecski Benjamin Eichert Justin Bradshaw Eric Meyer Andrew Folick End of Public Comment --- By consensus, Council received, filed and provided staff direction on the following: 1. Receive and file the Technical Feasibility Study on Community Choice Energy (CCE) for the Tri -County area including San Luis Obispo County, Santa Barbara County, and Ventura County; and 2. Receive and file an initial feasibility study prepared by Pilot Power Group for the intra - county region — City of San Luis Obispo and County of San Luis Obispo; and 3. Provide staff with direction regarding whether or not to continue to pursue community choice energy options as follows: Council provided direction to pursue forming a new CCE, in conjunction with other interested jurisdictions in San Luis Obispo County and/or in PG&E territory of Santa Barbara County. If that option is not feasible, then staff should pursue joining an existing CCE such as Monterey Bay Clean Power or other comparable alternatives. ADJOURNED AT 5:40 PM TO THE SPECIAL MEETING OF DECEMBER 12, 2017 TO BEGIN AT 6:00 PM IN THE COUNCIL CHAMBER San Luis Obispo Special City Council Minutes of December 12, 2017 Page 3 CALL TO ORDER A Special Meeting of the San Luis Obispo City Council was called to order on Tuesday, December 12, 2017 at 6:00 p.m. in the Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Mayor Harmon. ROLL CALL Council Members Present: Council Members Carlyn Christianson, Aaron Gomez, Andy Pease, Vice Mayor Dan Rivoire, and Mayor Heidi Harmon. Council Members Absent: None City Staff Present: Derek Johnson, City Manager; Christine Dietrick, City Attorney; Greg Hermann, Acting Assistant City Manager; and Carrie Gallagher, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Council Member Pease led the Pledge of Allegiance. PRESENTATIONS 2. PROCLAMATION - COMMENDATION TO SLO SAFE SPACE INITIATIVE Mayor Harmon provided a presentation of a proclamation to Duskin Hobbs and Courtney Haile Co -Coordinators of the SLO Safe Space Initiative, commending them for taking a pro- active step to promote and encourage inclusion and diversity in San Luis Obispo and beyond. 3. PRESENTATION - CERTIFICATE OF RECOGNITION TO OUTGOING VICE MAYOR DAN RIVOIRE Mayor Harmon presented a Certificate of Recognition in the form of a plaque to outgoing Vice Mayor Dan Rivoire. APPOINTMENTS 4. VICE MAYOR APPOINTMENT FOR 2018 City Clerk Gallagher presented the contents of the report. Public Comments: None San Luis ObispoSpecial City Council Minutes of December 12, 2017 Page 4 ---End of Public Comments --- ACTION: MOTION BY VICE MAYOR RIVOIRE, SECOND BY COUNCIL MEMBER GOMEZ, CARRIED 5-0 to appoint Council Member Carlyn Christianson as Vice Mayor to serve a one-year term commencing upon appointment. 5. APPOINTMENT TO THE PROMOTIONAL COORDINATING COMMITTEE (PCC) City Clerk Gallagher presented the contents of the report. Public Comments: None ---End of Public Comments --- ACTION: MOTION BY COUNCIL MEMBER RIVOIRE, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0 to confirm the appointment of John Thomas to the Promotional Coordinating Committee to complete an unexpired term through March 31, 2019. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None End of Public Comment --- CONSENT AGENDA ACTION: MOTION BY COUNCIL MEMBER PEASE, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0 to approve Consent Calendar Items 6 thru 15. 6. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES CARRIED 5-0, to waive reading of all resolutions and ordinances as appropriate. 7. MINI."I'11S O1� NOVENIBER 21, 2017 CARRIED 5-0, to approve the minutes of the City Council meeting of November 21, 2017. 8. APPROVE CORRECTIONS TO THE ORCUTT AREA SPECIFIC PLAN PARK FEES CARRIED 5-0, to adopt Resolution No. 10850 (2017 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, approving corrections to the Orcutt Area Specific Plan Park fees." Sp Luis Obis o Special City Cnunc11 Minutes of December 12 2017 Page 5 9. QUITCLAIM_DEED FOR EASEMENTS ACROSS THE PROPERTY LOCATED AT 4450 BROAD STREET CARRIED 5-0, to adopt Resolution No. 10851 (2017 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the Mayor to execute a quitclaim deed for easements across the property located at 4450 Broad Street." 10. 2017 WATER RESOURCES STATUS REPORT CARRIED 5-0, to receive and file the 2017 Water Resources Status Report. 11. SMALL BORE ASSOCIATION LEAD REMEDIATION. SPECIFICATION NO. 91219 CARRIED 5-0, to: 1. Approve construction documents for "Small Bore Association Lead Remediation"; and 2. Authorize staff to advertise for bids and authorize the City Manager to award the construction contract if the lowest responsible bid is within the Engineer's Estimate of $221,500; and 3. Authorize allocation of $209,000 from the General Capital Fund and $70,000 from the Sewer Fund for a total of $279,000, with $244,000 to the construction account and $35,000 to the construction management account of the project. 12. AUTHORIZE REOUEST FOR PROPOSALS FOR PARKING LOTS AND STRUCTURES SWEEPING AND JANITORIAL SERVICES, SPECIFICATION NO. 91624 CARRIED 5-0, to: 1. Authorize the release of the Request for Proposals (RFP) for Parking Lots and Structures Sweeping and Janitorial Services, Specification No. 91624; and 2. Authorize the City Manager to enter into a contract(s) with the successful bidder(s) if within authorized project budget of $250,000; and 3. Authorize the City Attorney to approve modifications to the form of the contract with the successful bidder(s). 13. CITY COUNCIL RESOLUTION SUPPORTING THE MISSION OF THE CENTRAL COAST DISTRACTED DRIVING AWARENESS PARTNERSHIP CARRIED 5-0, to adopt Resolution No. 10852 (2017 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, endorsing the Mission of the Central Coast Distracted Driving Awareness Partnership." San Luis Obispo Special City Council Minutes of December 12, 2017 _ Page 6 Public Comments: Mike Bennett, Director of the Central Coast Distracted Driver Organization ---End of Public Comments --- 14. ORDINANCE ADOPTION - AMENDING AND REAFFIRMING THE CURRENT ELECTION CAMPAIGN REGULATIONS CARRIED 5-0, to adopt Ordinance No. 1643 (2017 Series) entitled "An Ordinance of the City Council of the City of San Luis Obispo, California, readopting and amending Chapter 2.40 of the Municipal Code related to Election Campaign Regulations." 15. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) MARSH STREET CURB RAMPS PROJECT SPECIFICATION NO. 91544 CARRIED 5-0, to: 1. Approve Plans and Specifications for the Community Development Block Grant (CDBG) Marsh Street Curb Ramps project, Specification No. 91544; and 2. Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer's Estimate of $195,500. At the request of Mayor Harmon, Fire Chief Olson provided an update on the current fire situation in the Ventura and Santa Barbara Counties. PUBLIC HEARING ITEMS AND BUSINESS ITEMS 16. BUDGET FOUNDATION: FISCAL HEALTH RESPONSE PLAN Finance Director Bradford introduced the new Budget Manager, Alex Ferreira. City Manager Johnson, Finance Director Bradford, and Parks and Recreation Director Stanwyck provided an in-depth staff report with the use of a PowerPoint presentation and responded to Council questions. Public Comments: Steve Barasch Leslie Halls ---End of Public Comment --- By consensus, Council received, filed and provided staff direction on the following: 1. Review and provide general direction to staff rcgarding proposed components and allocations for the development of a Fiscal Health Response Plan (FHRP) with final San Luis Obispo Special City Council Minutes of December 12 2017 Pae 7 adoption of the FHRP in April 2018; and 2. Provide direction to staff to return in April 2018 with specific recommendations on the use of one-time fund balance above policy reserve including dollar allocation to fund a Section 115 Pension Trust to address long-term variability in pension costs and address unfunded liability; and 3. Review a preliminary 10 -Year Capital Improvement Plan (CIP) and provide general direction to staff to return to Council in January 2018 for final review including recommendations to allocate reserves in excess of policy requirements towards community safety project. COUNCIL COMMUNICATIONS AND LIAISON REPORTS Council Member Rivoire reported having attended the recent SLOCOG hearing, he provided an overview of hearing discussions. Council Member Gomez reported having attended the monthly meeting of Downtown SLO, he provided brief details of the meeting discussions. Mayor Harmon reported having attended a NAACP meeting, the Homeless Oversight Committee Meeting, and she noted having spoken at the Urban Forest Council Meeting along with City Arborist, Ron Combs. Vice Mayor Christianson reported having attended the CAPSLO Board Meeting and provided a brief description of the meeting discussions. ADJOURNMENT The meeting was adjourned at 8:45 p.m. The Regular City Council Meetings of December 19, 2017 and January 2, 2018 was previously cancelled. The next Regular City Council Meeting is scheduled for Tuesday, January 9, 2018 at 5:30 p.m. and 6:00 p.m., respectively, in the Council Hearing Room and Council Chamber, 990 Palm Street, San Luis Obispo, San Luis Obispo, California. Carrie Gallagher City Clerk APPROVED BY COUNCIL: 01/09/2018