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HomeMy WebLinkAbout12-04-2019 PRC Agenda PacketCity of San Luis Obispo, Agenda, Planning Commission Agenda PARKS AND RECREATION COMMISSION Wednesday, December 4, 2019 5:30 p.m. REGULAR MEETING Council Chambers 990 Palm Street CALL TO ORDER: Chair Rodney Thurman ROLL CALL : Commissioners Kari Applegate, Keri Schwab, Vice Chair Robert Spector, Adam Stowe, Chair Rodney Thurman, and Andrew Webber, VACANT PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. CONSIDERATION OF MINUTES 1. Minutes of the Parks and Recreation Committee of November 6, 2019. CONSENT ITEMS BUSINESS ITEMS 2. Froom Ranch Specific Plan Draft Environmental Impact Report (Scott – 30 minutes) Recommendation: Provide comments to staff on any additional analysis or information needed to adequately evaluate impacts to parks and recreational facilities in the EIR for the proposed Froom Ranch Specific Plan. Parks and Recreation Committee Agenda for December 4, 2019 2 | P a g e 3. Parks and Recreation Master Plan and General Plan Element Update (Avakian/Scott – 10 minutes) Staff update of the Parks and Recreation Master Plan and General Plan Element Update. 4. PRC Bylaws Review and Approval (Avakian – 10 minutes) SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS 5. Subcommittee Liaison Reports (Chair) – 15 minutes) a. Adult and Senior Programming: Commissioner Spector b. Active Transportation Committee: Commissioner Webber c. City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Commissioner Applegate d. Jack House Committee: Commissioner Schwab e. Tree Committee: Commissioner Thurman f. Youth Sports Association: Commissioner Stowe 6. Directors’ Report (Avakian - 5 minutes) 7. Communication ADJOURNMENT To the meeting of the Parks and Recreation Commi ttee as approved by the PRC to Wednesday , February 5, 20 20, at 5:30 p.m., Council Chambers, 990 Palm Street, San Luis Obispo, California. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx City of San Luis Obispo, Agenda, Planning Commission Minutes PARKS AND RECREATION COMMISSION Wednesday, November 6, 2019 5:30 p.m. REGULAR MEETING Parks and Recreation Council Chambers 990 Palm Street San Luis Obispo, CA CALL TO ORDER Vice Chair Rodney Thurman ROLL CALL : Vice Chair Rodney Thurman, Commissioners Kari Applegate, Keri Schwab, Robert Spector, Adam Stowe, and Andrew Webber ABSENT: None PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. Public Comment: Sallie Joyce Higgins and Tess Stapleton (SLO Resident): We represent the Central Coast Carousel Committee; our goal is to bring a custom one-of-a-kind carousel to the City of San Luis Obispo. We envision creating a carousel with whimsical animals that represent the Central Coast. We are securing a financial sponsor and would like to inquire if Laguna Lake Park could be a place for the carousel project. Anita Smith (SLO Resident) – On behalf of many tennis players to return the Joanna Santassiere Memorial tennis courts back to the tennis players. We understood that once the pickleball courts were built, the tennis courts would be returned to tennis play. It is very difficult to play on the courts with the multiple striping that was created for the temporary pickleball courts. The other courts in the City are difficult to use during the day, i.e. the high school and Sinsheimer courts. I have a petition with over 100 signatures to return the Joanna Santassiere Memorial tennis courts to tennis only. Submitted petition to staff. Parks and Recreation Committee Minutes DRAFT for November 6, 2019 2 | P a g e CONSIDERATION OF MINUTES 1. Minutes of the Parks and Recreation Committee of September 4, 2019. ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE PARKS AND RECREATION COMMISSION FOR SEPTEMBER 4, 2019. CARRIED 6:0:0:0 to approve the minutes of the Parks and Recreation Advisory Body for the regular meeting of 09/04/19 as motioned by Webber and second by Applegate. AYES: APPLEGATE, STOWE, THURMAN, WEBBER, SCHWAB AND SPECTOR NOES: NONE ABSTAIN: NONE ABSENT: NONE CONSENT ITEMS NONE BUSINESS ITEMS 2. North Broad Street Neighborhood Park (Kloepper – 30 minutes) This is the 3rd revision and combines the comments from the September meeting to formulate a potential final design. The goal is to endorse the design in order to bring Recommendation: 1. Final review of North Broad Street Neighborhood Park Layout; and 2. Provide any additional direction on the North Broad Street Neighborhood Park Project. Staff Kloepper provided a presentation on the third revision for the North Broad Street Neighborhood Park at the corner of Lincoln and Broad, with the design by the consultant group Cannon. The 3rd revision layout includes the summary of feedback from September 4th meeting to combine the layouts. Staff Kloepper did indicate the parking is only eliminated on one side of Broad Street, which forces safer parking access in the neighborhood. There is currently no lighting at the park, there is power on the street with the potential for future enhancements and the potential for solar lighting in the pathways. Parks and Recreation Committee Minutes DRAFT for November 6, 2019 3 | P a g e Public Comment T. Keith Gurnee – (SLO Resident): The Broad street neighborhood is under parked. A few minor recommendations are to monitor the park for a homeless hangout. The biggest issue I have is the lack of parking for the park, with the elimination of parking it will cause cars to only go faster coming off the freeway. I do like the idea of perimeter fencing. Strongly recommend keeping the onsite parking on both sides of Broad Street. Commissioner Comment Commissioner Applegate: Is the parking eliminated on Broad Street. Can you clarify the reasoning behind the freeway onramp/offramp not being closed off. Commissioner Spector: I would like to know the safety zone plan for the park, fencing, cameras and lighting; as needed for all parks. Question for the corn hole court location, is there a reason why the Bocce court was removed. Before this plan is approved I would like to see a comprehensive safety plan that speaks to all these issues. Can you speak to lighting, my concern how this affects a neighborhood park and attracts the unwanted behavior this might bring once it is dark in the park. Vice Chair Thurman: Comment on the planting, I appreciate the drought tolerant and native plants. I am concerned about the purple fountain grass; it does have the potential to be invasive and the park location is near a creek. How many Gingko trees will be planted. Question on the ADA accessible garden plots, the reason for number of plots assigned ADA and the spacing of plots. My preference is for a cemented raised bed option. Commissioner Stowe: Question regarding shade at the picnic table areas. Commissioner Webber: Comment on the ADA garden plots, there are plots that are raised where a wheelchair can slide (roll) under the bed, with drainage in the middle of the bed, so can you come in on both sides, similar to a tabletop. Summary of Commission Comments: We like the overall design. We would like to note security enhancements, lighting, raised ADA garden plots, cemented garden plots, and native plantings only. 3. Parks and Recreation Master Plan and General Plan Element Update (Avakian/Scott – 1 hour) Recommendation: Review, discuss, and provide consensus agreement on identified Themes/Strategies, Goals, and Project Ideas for the Parks and Recreation Master Plan and General Plan Element Update. Recommended PRC Discussion Items and Action: 1. Review and receive public comment on Draft Themes/Strategies, Goals, and Project Ideas. Parks and Recreation Committee Minutes DRAFT for November 6, 2019 4 | P a g e 2. Identify any additional ideas, which can be shared with staff prior to or during the public meeting. Are there modifications, deletions, or additions that should be included? 3. Provide consensus agreement on identified Themes/Strategies, Goals, and Project Ideas for the Parks and Recreation Master Plan and General Plan Element Update. Staff Senior Planner Shawna Scott provided an overview of the draft themes and strategies, as a context for the draft goals presented tonight: Goal 1: Build Community and Neighborhoods; Goal 2: Sustainability; Goal 3: Safety; Goal 4: Parks, Facilities and Amenities; Goal 5: Fiscal Responsibility. Public Comment Brian O’Kelly (SLO Resident): Representative for the Pickleball community. Today we had 44 people at French Park; playing on tennis courts, people also waiting; we would like you to address pickleball in 20-year plan; For the Master Plan, it is typical to see a pickleball center. We would like to a pickleball center with an additional 8 courts at French Park or another suitable location. Peter Meertens (SLO Resident): Resident of Sinsheimer Park neighborhood and representing the neighbors who oppose the lights at the Sinsheimer Tennis Courts. The high school has built wonderful new tennis courts; please use common sense planning; night time activity at Laguna Lake; think more broadly about lights on the courts; lighting is expensive; I am encouraged about acquiring school district land; school districts provide unique opportunity; communication with school district/facilities. Jeff Whitener (SLO Resident): Process concerns; and question about table; how does this fit into the final document (Master Plan); I was thinking of a more clearly defined document; this seems more out there; is this what final document will look like, or will it be a more direct document; great ideas; needs to be defined better; how are we quantifying our goals; would like to see where we are at as a City meeting recreational goals; types of activities and quantifiable needs (how many courts for example do we need); looking at park standards (where are we now and what do we need). Steve Davis (SLO Resident): Looking to the future, I would like something that 10-15 years from now has guidelines for parks and recreation to do things; look at long-term guiding principles; looks at acreage needs; look at what we do not have in the city; how to find land; concern about amount of housing and population base, plus workers, and growth; we need 100’s of acres of land; how to incorporate this much land in the City; need vision in Master Plan to give freedom to do what we need to do. Ed Gravell (SLO Resident): Representative of the Blues and the High School Baseball team. I am surprised to see that there is not much in the presentation for enhancements at Sinsheimer Stadium. The document online, not much in there; call-out (irrigation drainage project); nothing in Community Needs Assessment about facilities; nothing in plan about upgrading facilities and what is going to happen with that property (Sinsheimer) – either attention is given to baseball field or it will be worn out; City has not done much with Parks and Recreation Committee Minutes DRAFT for November 6, 2019 5 | P a g e facility; building in really poor shape, does not support needs of community/stadium; working with community, people could get involved to make it a reality. Izzy Ibarra (SLO Resident): I would like to talk about Irish Hills and riding my E bike in the Irish Hills. I would like to inquire why I cannot ride my E bike on the trails. I question that the E bike is damaging the trails more than a regular mountain bike, all it is providing a little more assistance in pedaling on the trails. John Smigelski (SLO Resident): Resident of the Laguna Lake Park neighborhood, I would appreciate more focus on the maintenance of the park and the daily/nightly use by transient behavior in the park. The large development across the street will create new needs for the park and I do not see any futuristic plans for the park that is prioritized. idea for boardwalk/wildlife viewing, not funded anywhere, in existing plan; large development (San Luis Ranch) coming in, how to address their needs; funds coming from San Luis Ranch that should be directed towards Laguna Lake Park; nothing in this plan addresses what the community wants for Laguna Lake Park. Commissioner Comment Vice Chair Thurman: Staff brought a lot of details; jumped over broad picture; we don’t have broad view; it’s too myopic; doesn’t give much latitude; I do believe we need a broad vision of goals; then we can move into the details. The themes are great and the guiding principles, I do have notes on every goal presented. I do question the next steps and how we should move forward with the comments tonight. Quantifiable goals for the acreage over the next 20 years. In general Goals are good, no major issues; wants to share other ideas with staff regarding projects Commissioner Applegate: I appreciate the goals and believe they represent the community feedback. I do want to see Sinsheimer facilities to be added to Goal 5. I also have notes that I will share with staff. Commissioner Spector: We have come a long way; the themes and strategies, core beliefs; not saying things strongly enough; need guiding principles; design excellence = commitment to best practice, highest standards; should be driven by commitment to best practices; and a commitment to health, safety, security; if safety is a core belief, address right up front; reality of future, commitment of collaboration needed for survival; no statements about increasing capacity to keep up with needs; need for quantitative yard stick, how to keep up; no statement here about seniors; mainstreaming seniors; seniors want a senior center that is focal point of aging services; access to range of medical care, services at center; services needing to be accessible, manageable, and affordable; programming needs to look big; need to look at Sinsheimer Park as a totality; not just elements; need a plan for Sinsheimer Park and Laguna Lake Park (look at in totality, including neighbors); both decentralizing and centralizing at the same time; intergenerational neighborhood centers; Emerson amphitheater; create vitality within neighborhood; just say we should have a pickleball center; thinks we are on right track; needs to look at big picture and small picture at the same time as we move forward. I believe the themes/strategies could be bolder that will incorporate more of a best practice, core beliefs and values. I am looking for, here’s where we are now; based on that we want *this*; then goals, etc. The Goals make sense; we need more space, needs to be said in Goal strongly that there is a need for more space; say it up front, powerfully. Parks and Recreation Committee Minutes DRAFT for November 6, 2019 6 | P a g e Commissioner Stowe: General comment about Goal 5, land acquisition should be the number one priority, critical for plan to succeed. Commissioner Webber: At ATC they were talking about a special kind of fast track; some process that gives PRC ability to fast-track; more to front of line or we can move forward with short term, safety focused projects. 4. Appointment Chair and Vice Chair of Parks and Recreation Commission (Thurman – 10 Minutes) ACTION: APPOINTMENT CHAIR AND VICE CHAIR OF PARKS AND RECREATION COMMISSION. Commissioner Applegate nominates Commissioner Thurman for Chair and Commissioner for Vice Chair. CARRIED 6:0:0:0 to approve the nomination of Commissioner Thurman for Chair and Commissioner Spector for Vice Chair. Motion by Schwab, second by Webber. AYES: APPLEGATE, STOWE, THURMAN, WEBBER, SCHWAB AND SPECTOR NOES: NONE ABSTAIN: NONE ABSENT: NONE SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS 5. Subcommittee Liaison Reports (Vice Chair Thurman – 15 minutes) a. Adult and Senior Programming: Commissioner Spector: Seniors have a wide range of classes and programming and going on trips and collaborating with other local senior groups. b. Active Transportation Committee: Commissioner Webber: They are progressing with their Master Plan effort and they have a map of potential bike boulevards. I encourage the commission to attend the Active Transportation Committee, it affects pedestrians and cyclists. c. City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Commissioner Applegate: Aquatics: Due to staffing shortages and to stay compliant, the SLO Swim Center has offered limited pool access or had to close for Noon lap on multiple occasions over the last couple of months. Parks and Rec is currently working with the Human Resources Department to develop solutions to the staffing issue. Therapy pool opened at the end of September after the re-plastering project. The SLO Swim Center will be received a digital Parks and Recreation Committee Minutes DRAFT for November 6, 2019 7 | P a g e ad display. Parks and Rec will be able to feature pool programs, videos and divisional events to the public. Facilities: Jack House Gardens are closed for renovations. Will reopen in April 2020. All fields, excluding Damon-Garcia are now closed for maintenance to reopen in January and February 2020. The bridges in Meadow and Exposition Park will be under construction for replacement starting in December through January. The Meadow Park building will be closed during construction (limited access to facility). Golf: The Volunteer perk program at the Laguna Lake Golf Course has been modified. For completion of the daily checklists, Ball Pickers receive (1) Volunteer Round Card and Marshalls receive (2) Volunteer Round Cards. The cards do not expire and can be utilized by family and friends. Maintenance recently installed sod to the greens on holes #6 and #7 to repair damaged areas. Holes are set to reopen November 12. The excess sod was used to repair the putting greens at the entrance to the course. Night Golf in October had over 50 participants. Night Golf will continue on November 14. Community Services: September Scramble was held on September 28 with over 500 participants. Volunteers from Cal Poly provided assistance with the event. The Boo Bash had over 1000 community members with 500 goodie bags distributed. Great family event with a kid-friendly haunted house and activities. Emerson Park and Santa Rosa Park hosted a City sponsored Food Truck night aimed at activating the park. Attendance was over 100 per event and will become a monthly event within City parks. The Golf Course will host the annual Gobble Wobble on Thanksgiving Day expecting over 500 athletes. d. Jack House Committee: Commissioner Schwab: September meeting planning for Christmas tours, docent trainings and a commemorative plaque for the building and the ADA accessibility. e. Tree Committee: Commissioner Thurman: No meeting in October. Arbor Day event last weekend, Islay Park received 4 new trees. ECOSLO has taken over the California Relief Grant and have plants 17 trees of the 120 needed by next April. f. Youth Sports Association: Commissioner Stowe: YSA met October 16, AYSO, SLO Tigers, SLCOSD…. Will be rewriting their bylaws. 6. Directors’ Report (Avakian - 5 minutes) It has been an amazing first 7 weeks. The night hiking pilot program is in its final year of the two-year program, which began November 3rd. The public art manager worked with local designer iiiDesign for new colorful parking kiosk booths. The Activity Guide for Winter/Spring will be open for registration on December 2nd. City Council approved funding to partner with First 5 for a study session on a County wide study on childcare. Continue work on extension of agreements with our current partners as we move through adoption of the Master Plan. Former Mayor Schwartz passed away a few weeks ago, there will be a celebration of life at the Jack House Gardens on November 30. 7. Communication None Parks and Recreation Committee Minutes DRAFT for November 6, 2019 8 | P a g e ADJOURNMENT at 7:45 pm To the Public Workshop of the Parks and Recreation Committee as approved by the PRC to Wednesday, December 4, 2019, at 5:30 p.m., Council Chambers, 990 Palm Street, San Luis Obispo, California. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx Parks and Recreation Commission Agenda Report Meeting Date: 12/04/2019 Item Number: DATE: December 4, 2019 FROM: Shawna Scott, Senior Planner, Community Development Prepared By: Emily Creel, Contract Planner SUBJECT: Froom Ranch Specific Plan Draft Environmental Impact Report RECOMMENDATION 1.Provide comments to staff on any additional analysis or information needed to adequately evaluate impacts to parks and recreational facilities in the EIR for the proposed Froom Ranch Specific Plan. SUMMARY/BACKGROUND On April 5, 2016, the City Council authorized initiation of the Madonna on Los Osos Valley Road (LOVR) Specific Plan (currently referred to as the Froom Ranch Specific Plan). The project includes a Specific Plan, General Plan Amendment, and related actions that would allow for development of approximately 50 acres of the 109.7-acre Froom Ranch Specific Plan area. Amendments to the General Plan would include a change in the land uses to include a senior residential community (Villaggio) and to allow development above 150 feet in elevation, since hillside development is regulated by several General Plan policies and programs, including Policy 6.4.7(H), which specifies that no building sites should be allowed above the 150-foot elevation line in the Irish Hills area. As part of its initiation of the Specific Plan, the City Council required that the project applicant also develop a feasible “actionable alternative” that located all development below the 150-foot elevation. Both the proposed project and the actionable alternative are evaluated in the Draft EIR; the actionable alternative is discussed under Draft EIR Alternatives Analysis, below. Following initiation by the City Council and prior to submittal of the Specific Plan, the applicant presented preliminary park concepts to the Parks and Recreation Commission (PRC) on August 3, 2016 and the Cultural Heritage Committee (CHC) on September 26, 2016. At the time of conceptual review in 2016, the applicant had identified an adjacent 7.4-acre parcel located behind (west of) Home Depot within the City limits as the potential site for a park, which was conceptually proposed as a receiver site for two relocated historic structures (the main residence and bunkhouse) and other interpretive elements. During PRC’s previous conceptual review, members commented on screening and fencing of the proposed park from Home Depot, alternative access routes, lighting, ADA access, the need for a dog park, workout equipment, and whether the location provided enough usable park space (refer to Attachment 1, PRC Meeting Minutes August 3, 2016). During CHC’s previous conceptual review, 2 City of San Luis Obispo, Title, Subtitle  Froom Ranch Specific Plan Page 2  members considered the initially proposed relocation to be incongruous in proximity to Home Depot and noted concerns that any building relocation “will destroy the historic narrative”. The CHC made a motion “indicating CHC is in favor of the preservation of structures intact and in situ, in accordance with the California Environmental Quality Act and Secretary of Interior’s Standards, and toward maintaining the historic narrative and meaning of the complex”. Based on preliminary feedback received from the PRC and CHC during 2016 pre-application review, the applicant incorporated the public park into the approximately 110-acre Specific Plan area and developed a preliminary plan for reconstruction and reuse of certain “key” historic structures within the park (refer to Appendix F.3 for detailed information on the proposed relocation of historic structures: main residence, dairy [round-nose] barn, creamery/house, and granary). The actionable alternative (Alternative 1) assumes a similar relocation and reuse of these four buildings at a public park at a different location located further west, adjacent to the Irish Hills Natural Reserve (refer to Figure 5-1 of the Draft EIR). PROJECT DESCRIPTION The Froom Ranch Specific Plan proposes a mix of land uses, including a Life Plan Community with 404 units of independent and assisted senior housing known as Villaggio, up to 174 multi-family residential units, 30,000 square feet of retail-commercial uses, a 70,000-square foot hotel, open space (54% of the project site), and a public park (see Figure 1 Conceptual Land Use Plan). Both the proposed project and the actionable alternative propose to reconstruct, relocate, and reuse four historic structures within the Froom Ranch Dairy complex to a new public park, including the main residence, creamery/house, dairy (round-nose) barn, and granary. The location of the public park under the proposed project is shown in Figure 1; the location of the public park under the actionable alternative would be located to the west of this location adjacent to the Irish Hills Natural Reserve, as shown in Figure 5-1 of the Draft EIR. Figure 1. Conceptual Land Use Plan  PROPOSED  PARK SITE  City of San Luis Obispo, Title, Subtitle  Froom Ranch Specific Plan Page 3  The Draft EIR includes evaluation of parks and recreational facilities that would be potentially affected by the proposed project. The Draft EIR has been referred to the PRC in order to receive focused comments on the Draft EIR analysis which can be incorporated into the Final EIR and included with the discussion when the Planning Commission and City Council consider certification of the Final EIR and project approval. Relevant sections of the EIR, including the Public Services and Recreation section and supporting technical reports are available on the City’s website: https://www.slocity.org/government/department-directory/community-development/documents- online/environmental-review-documents/-folder-2018 PROPOSED PUBLIC PARK CONCEPT The project would include 2.9 acres zoned for public facilities to provide a public park; the park would serve as a trailhead, with recreational amenities, parking, and connections to existing public trails within the Irish Hills Natural Reserve. While the Project would include development of the park, it would be owned and maintained by the City. The proposed park facilities would include four relocated and/or reconstructed / rehabilitated historically significant structures from the former Froom Ranch Dairy complex, along with visitor signage and information, a playground area, picnic areas, 30 off-street parking spaces, and a trailhead plaza with bicycle parking. The proposed public park would link to the surrounding residential and retail uses and the regional pedestrian and bikeway system with connecting Class II and Class III bicycle lanes and sidewalks. The proposed park plan is shown in Figure 2. PRC PURVIEW The PRC’s role is to review the Public Services and Recreation section of the Draft EIR and provide any feedback regarding the adequacy of the evaluation and additional needed information or modifications or issues which should be addressed in mitigation measures. Direct link to Draft EIR Public Services and Recreation section: https://www.slocity.org/Home/ShowDocument?id=24501 Figure 2. Conceptual Public Park Plan  City of San Luis Obispo, Title, Subtitle  Froom Ranch Specific Plan Page 4  Staff will be available to clarify information contained in the Draft EIR, or to respond to straightforward questions, but comments related to technical analysis are more appropriately responded to in the Final EIR, once staff and the EIR consultant are able to accurately perform any needed technical review or evaluation. Response in the Final EIR also provides full disclosure for all interested parties instead of the information only being provided to members of the public in attendance at the meeting. All comments received in this PRC review will be responded to and included in the Final EIR. The public comment period for the EIR closes on December 23, 2019. GENERAL PLAN GUIDANCE The Froom Ranch Specific Plan area was one of three Specific Plan areas designated for development in the General Plan Land Use (LUE) and Circulation Elements update (adopted by the City Council in December 2014). The project is intended to be predominantly consistent with policy direction for the area included in the General Plan by providing a mixed-use project that provides workforce housing options and preserves at least 50% of the site as open space. However, the applicant has requested modifications to the range of land uses currently designated in the LUE for the Specific Plan area, including the proposed Villaggio life plan community and a requested modification to allow some development above the 150-foot elevation, subject to certain performance standards. EIR ANALYSIS Potential impacts and mitigation measures identified in the Draft EIR are summarized below. Table 1. Summary of Impacts to Recreational Facilities   Impacts on Public Services, Parks, and Recreational Facilities Mitigation Measures Residual Significance PS-4. The Project would increase the demand for public parkland and neighborhood parks from increased residential population. MM PS-1 MM PS-2 Less than Significant with Mitigation The project is anticipated to generate approximately 1,231 new residents, which would utilize project- proposed recreational facilities as well as existing parks and recreational facilities within the City and surrounding area (e.g., Irish Hills Natural Reserve). The City’s General Plan Parks and Recreation Element requires Expansion Areas and all residential annexation areas such as the project site to provide developed neighborhood parks at the rate of five acres per 1,000 residents and at least ten acres of developed parkland for each 1,000 new residents. The Project proposes a 2.9-acre public park and a public trail along realigned Froom Creek. Villaggio would serve an older population with unique needs from typical residential uses. Therefore, the Draft EIR evaluated the Villaggio and Madonna Froom Ranch components of the project separately. Villaggio. The project proposes a variety of resident-only recreational facilities onsite to serve the needs of senior citizens, including an outdoor swimming pool, gym, pickleball, bocce ball, community gardens, theater, outdoor seating areas, library, and craft rooms. Additionally, Villaggio would provide walking paths, including the proposed Froom Creek Trail and internal trails throughout the developed areas. Access would also be available to the existing public trails within the Irish Hills Natural Reserve for Villaggio residents via gated access points. City of San Luis Obispo, Title, Subtitle  Froom Ranch Specific Plan Page 5  Villaggio would generate an increased population of 825 persons, including approximately 93 persons in assisted living, skilled nursing, or memory care units that would require special recreational needs with facilities that would accommodate persons needing more mobility support and transportation. The onsite recreational amenities would provide the range of amenities to serve these special recreational needs. The remaining 732 residents would be able to utilize onsite recreational facilities provided within Villaggio, but active seniors would also likely use offsite parks and open spaces, hiking trails, and other outdoor amenities, including the Irish Hills Natural Reserve, City-owned and maintained trails and open spaces, City parks, community centers (e.g., SLO Senior Center), and sports facilities such as tennis courts. Increased demand generated by the Project and use of existing public recreational facilities by Villaggio would contribute to the use and physical deterioration of existing facilities. To meet the goals and policies of the General Plan Parks and Recreation Element and decrease the rate of deterioration of existing facilities from increased demand, the EIR determined that the project’s increase of 732 independent living population would require development of an additional 7.32 acres of parkland including at least 3.66 acres of neighborhood park within the City, which would be partially satisfied by the proposed public park within Madonna Froom Ranch and proposed public recreational facilities such as the Froom Creek Trail. As this requirement would not be met entirely with onsite recreational facilities, the potential impact associated with Villaggio’s residents’ contribution to increased rates of physical deterioration of existing facilities offsite and the need for additional recreational facilities to adequately serve this population consistent with City policy is considered potentially significant. Madonna Froom Ranch. Madonna Froom Ranch is anticipated to generate approximately 406 new residents, including approximately 37 school-age children. Based on the anticipated increase in new residents of Madonna Froom Ranch, increased use and demand by project residents may result in accelerated physical deterioration of existing facilities. The project would provide onsite public amenities that would partially offset the impact of increased demand for City park and recreational facilities generated by Madonna Froom Ranch. This includes a 2.9-acre public park that would provide the basic elements of a neighborhood park as defined within the General Plan, including benches, picnic tables, restrooms, and a playground. In addition, the Project would develop a publicly accessible Froom Creek Trail that would extend from the existing trail system in the Irish Hills Natural Reserve through the Specific Plan area with a terminus near the Calle Joaquin wetlands. Based exclusively on the maximum population anticipated for Madonna Froom Ranch, at least 4.06 acres of public park would be required to meet the General Plan Parks and Recreation Element Policies 3.13.1, 3.15.1, and 5.0.2, of which approximately 2.03 acres would need to be a neighborhood park. The Project would provide 2.9 acres of neighborhood park, thereby meeting the City’s standard, but would be deficient in approximately 1.16 acres of required public parkland. As this requirement would not be met with onsite recreation facilities, Madonna Froom Ranch residents would contribute to increased rates of physical deterioration of existing facilities and the need for additional recreational facilities to adequately serve this population consistent with City policy. Mitigation Measures. The Draft EIR identified two mitigation measures to reduce impacts on recreational facilities: City of San Luis Obispo, Title, Subtitle  Froom Ranch Specific Plan Page 6  MM PS-1 Public Parkland Requirements for Villaggio. Mitigation shall be calculated based on actual buildout populations within Madonna Froom Ranch. At the discretion of the Community Development Department and City of San Luis Obispo Parks and Recreation Department, and to ensure that parkland would satisfy the needs of the proposed population of Villaggio, the Applicant shall either: a. Identify, purchase, and develop up to 7.32 acres of parkland, including 2.79 acres of neighborhood park, within the City’s Sphere of Influence, consistent with City General Plan Parks and Recreation Policies 3.13.1, 3.15.1, 5.0.1, and 5.0.2. If feasible, land for development of neighborhood park space should be identified within interior areas of the City Sphere of Influence to maximize use and access; or b. Provide a contribution of fees in-lieu of dedication of parkland, restricted solely for parkland acquisition and improvement. Plan Requirements and Timing. The development of parkland and/or dedication of fees shall be completed by the Applicant prior to issuance of building permits. While coordinating with the City Parks and Recreation Department, the Applicant shall modify the Froom Ranch Specific Plan to demonstrate the provision of recreational facilities to meet the demand of Villaggio residents if an onsite option is selected. Monitoring. The City shall ensure compliance with General Plan Parks and Recreation Element Policies 3.13.1, 3.15.1, 5.0.1, and 5.0.2, and shall ensure the above measure is implemented prior issuance of building permits. MM PS-2 Public Parkland Requirements for Madonna Froom Ranch. The Applicant shall identify, designate, dedicate, and/or develop up to 1.16 acres of public parkland into the Froom Ranch Specific Plan to be operational at the time of buildout of the Project. Mitigation shall be calculated based on actual buildout populations within Madonna Froom Ranch and may be implemented using one of the following options, at the discretion of the Community Development Department and City Parks and Recreation Department: a. The Applicant shall designate an additional area of up to 1.16 acres of public facilities land use with the intention of providing parkland, within the Specific Plan area, consistent with City General Plan Parks and Recreation Element Policies 3.13.1, 3.15.1, 5.0.1, and 5.0.2, or b. The Applicant shall identify and purchase or dedicate up to 1.16 acres of parkland within the City’s Sphere of Influence, or c. The Applicant shall provide a contribution of fees in-lieu of dedication of up to 1.16 acres of parkland, restricted solely for parkland acquisition and improvement. Plan Requirements and Timing. The development of parkland and/or dedication of fees shall be completed by the Applicant prior to issuance of building permits. While coordinating with the City Parks and Recreation Department, the Applicant shall modify the Froom Ranch Specific Plan to demonstrate the provision of recreational facilities to meet the demand of Madonna Froom Ranch residents if an onsite option is selected. City of San Luis Obispo, Title, Subtitle  Froom Ranch Specific Plan Page 7  Monitoring. The City shall ensure compliance with General Plan Parks and Recreation Element Policies 3.13.1, 3.13.1, 5.0.1, and 5.0.2, and shall ensure the above measure is implemented prior to issuance of building permits. With implementation of these measures, the Draft EIR determined residual impacts on recreational facilities would be less than significant with mitigation. DRAFT EIR ALTERNATIVES ANALYSIS The Draft EIR presents an analysis of four alternatives (Draft EIR Chapter 5), including the “actionable alternative” required by the City Council as part of its initiation of the Specific Plan. The complete alternatives analysis can be found in Chapter 5 of the Draft EIR: https://www.slocity.org/Home/ShowDocument?id=24506 This discussion focuses on Alternative 1: Clustered Development Below the 150-foot Elevation Alternative (the actionable alternative), which was evaluated at a similar level of detail in the Draft EIR as the proposed project to allow project review and decision-making through a detailed comparison of both alternatives. Alternative 1 Project Summary Alternative 1 proposes the same type, number, and mix of land uses as the proposed project; however, Alternative 1 would include a major reconfiguration of the proposed land use plan to cluster proposed land uses into a smaller development footprint on the lower elevations of the site. Consistent with the 2014 General Plan LUE, under Alternative 1, all new urban development would occur below the 150- foot elevation line. All residential land uses under Alternative 1 would be relocated to areas within the project site that are below the 150-foot elevation line and all development within the Upper Terrace would be removed. The only development that would occur above the 150-foot elevation line would be the proposed public park containing the same four Froom Ranch Dairy structures proposed to be retained by the proposed project. The proposed Alternative 1 land use plan is shown in Figure 5-1 of the Draft EIR. Alternative 1 Impacts on Recreational Facilities While the Draft EIR determined that Alternative 1 would avoid or reduce several significant impacts that would result from the proposed project, impacts to recreation under Alternative 1 would be similar to that of the proposed project. Impacts (compared to the proposed project) are summarized in Table 2. Table 2. Summary of Impacts to Recreational Facilities   Impacts to Recreation Mitigation  Measures Residual Impact  PS-4. Alternative 1 would increase the demand for public parkland and neighborhood parks from increased residential population. MM PS-1 MM PS-2 Less than Significant with Mitigation (Incrementally Less)      City of San Luis Obispo, Title, Subtitle  Froom Ranch Specific Plan Page 8  By relocating the proposed public park and limiting all residential development below the 150-foot elevation, Alternative 1 would provide 3.3 acres of public parkland within the project site, which is 0.4 acre greater than under the proposed project. However, Alternative 1 would still not meet the requirements for public parkland under the General Plan Parks and Recreation Element. As under the project, implementation of MM PS-1 and MM PS-2 would require additional parkland dedication or payment of in-lieu fees to satisfy City requirements for 10 acres of parkland per 1,000 residents, including five acres of neighborhood parks. As under the project, implementation of these measures would result in impacts to park and recreation resources that would be considered less than significant with mitigation. NEXT STEPS Provide any feedback regarding the adequacy of the parks and recreational resources evaluation and additional needed information or modifications or issues which should be addressed in mitigation measures and/or the Final EIR. All comments on the Draft EIR received in this PRC review will be responded to and included in the Final EIR. When the Final EIR is complete, the PRC will consider the Final EIR, Specific Plan, and associated entitlements, and provide a recommendation to the City Council. The Planning Commission and City Council will consider the following entitlements: Specific Plan, General Plan Amendment, Pre-Zoning, Vesting Tentative Map, Annexation, and certification of the Final EIR. ATTACHMENTS 1. PRC Minutes, August 3, 2016 2. Draft Froom Ranch Specific Plan, available online: https://www.slocity.org/government/department-directory/community- development/planning-zoning/specific-area-plans/froom-ranch   Minutes PARKS AND RECREATION COMMISSION 3 August, 2016 Regular Meeting of the Advisory Body Committee Commission CALL TO ORDER A Regular Meeting of the Parks and Recreation Commission was called to order on the 3 rd day of August, 2016 at 5:32 p.m. in the City Council Chambers located at 990 Palm Street, San Luis Obispo, California, by Chair Whitener. ROLL CALL Present: Committee Members Douglas Single, Greg A vakian and newly sworn-in Commissioner Rodney Thurman, and Chair Jeff Whitener Absent: Susan Olson, Keri Schwab, Susan Updegrove, Staff: Parks and Recreation Director Shelly Stanwyck, Recreation Supervisor Devin Byfield, Natural Resources Manager Bob Hill PRESENT A TIO NS, INTRODUCTIONS, APPOINTMENTS 1.Oath of Office The City Clerk provided the Oath of Office for new Parks and Recreation Commissioner; Rodney Thurman PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. CONSENT AGENDA AND CONSIDERATION OF MINUTES ACTION: APPROVE THE MEETING MINUTES OF JULY 6, 2016 AS AMENDED BY COMMITTEE MEMBER AV AKIAN, SECOND BY COMMITTEE MEMBER SINGLE. 2.Consideration of Minutes CARRIED 4:0:0:3 to approve the minutes of the Parks and Recreation Advisory Body for the meeting of 07/06/2016. AYES: AVAKIAN, SINGLE, THURMAN, WHITENER NOES: ABSTAIN: ABSENT: OLSON, SCHWAB, UPDEGROVE ATTACHMENT 1 PUBLIC HEARINGS AND BUSINESS ITEMS 3.Presentation of Conceptual Designs and Proposed Park Site Plan for Froom/11 Villagio Project ACTION: RECEIVE INFORMATION AND PROVIDE FEEDBACK Contract Planner, Shawna Scott, presented to the Commission the Conceptual Park Site Plan component of the Froom I 11 Villagio Specific Plan (Madonna on Los Osos Valley Road Specific Plan). The proposed project would require several entitlements, which would ultimately lead to the development of the project site. The applicant is proposing a mix of land uses including a Continuing Care Retirement Community, housing, commercial, open space, and park land. The applicant has identified an additional, adjacent, 7.4-acre parcel located within the City limits as the potential site for a park. Ms. Scott added that this is the first review of the project by the Parks and Recreation Commission. She noted that the applicant is seeking early feedback from the Commission on the proposed, conceptual, park facilities identified for the Specific Plan, and for the Commission to provide preliminary input with respect to their potential consistency with policies and programs contained in the Parks and Recreation Element before preparing the Draft Specific Plan for the project. Ms. Scott noted that the applicant team met with Parks and Recreation while developing conceptual plans to determine the character and range of improvements desired in a park for this project. The applicant has made an effort to make the character of the proposed park more "naturalistic", celebrating the "uniqueness of the site". In addition, parking and access to the open space have been identified as priorities at this location. Ms. Scott said that the applicant is proposing a 4.7-acre park with the following amenities: •Parking lot area to provide approximately 26 spaces •Historic plaza including relocated historic residence and bunkhouse (to be used as a ranger's office and storage building) and a public restroom •Playground area with naturalistic equipment •Dog park area •Wetland overlook •Trail rest area •Drought-tolerant landscaping Developer Representative, Pam Ricci, RRM spoke about the park design Commission Comments followed. Commissioner Single asked for clarification on screening between current development (Home Depot) and Primary Park in reference to area in between park and Home Depot. Director Stanwyck responded that loading area could not be adjusted but that fencing could be required to alleviate safety concerns behind the trees. Commissioner Single expressed concern about Minutes -Parks and Recreation Commission Meeting of August 3, 2016 Page 2 ATTACHMENT 1 safety and suggested small fencing. Ms. Ricci responded that the plans at this time are conceptual. Commissioner Thurman asked about workout equipment and the continued usage of the equipment. Commissioner A vakian asked about access to the park with the adjacent Home Depot and Costco traffic. Ms. Ricci commented added that there has been discussion with current stores for alternate routes. Commissioner A vakian commented on senior living and access to the trail through the new proposed neighborhood. Ms. Ricci added that there would be additional pedestrian access between residential trails with a five-minute walk. Commissioner Thurman commented about trailhead plaza being private. Commissioner Avakian asked about lighting and ADA access. Chair Whitener asked about connectivity of the park to City. Ms. Scott responded that the park would connect to Irish hills and current development with potential additional connection. Commissioner Single said he viewed the conceptual park design more as a pocket park and noted the need for a dog park in this area. Chair Whitener added he was not in support of the location as there was not enough usable park space. Public Comments: Michael Parolini, San Luis resident, commented that the conceptual design does not feel like a typical park given its isolation and potential maintenance issues and suggested this located be considered as open space. Neil Havlik, San Luis resident, agreed that this is not an ideal location for a park. John Madonna, San Luis resident, spoke about the ease of access to the trailhead as opposed to the access from Madonna Road. 4.Update for Laguna Lake Dredging Project Relative to Laguna Lake Park ACTION: RECEIVE INFORMATION AND PROVIDE FEEDBACK Natural Resources Manager, Bob Hill, presented the Commission with an update on the Laguna Lake Dredging and Sediment Management Project relative to the Laguna Lake Park Area. He added that he is seeking the Commission's input about the recreational uses at Laguna Lake Park and Natural Reserve. Commission Comments followed. Commissioner Thurman commented about capturing sediment attachment into the lake. Hill explained the procedure in excavation of sediment and dewatering plans for removal. Minutes -Parks and Recreation Commission Meeting of August 3, 2016 Page 3 ATTACHMENT 1 Commissioner Single asked about the dry lake conditions and cost associated with dredging. Staff Hill explained difference between hydraulic (wet) and mechanical ( dry) dredging and condition of lake during dry conditions. Commissioner Avakian asked about the project duration and impact on other park usage. Staff Hill responded that dredging would potentially occur over several seasons to minimize construction impacts and employ a sediment management strategy that would limit amount of sediment flowing into lake, thereby minimizing future impacts to the lake. Staff Hill added that there would be minimal impacts to the public and estimated approximately 400 cubic yards per day could be removed (approximately 10 truckloads). Public Comments: Mike Parolini asked about the cost of the project and the tax incurred by the residences of Laguna Lake. John Smeglski, San Luis resident, asked if the improvements to Vista Lago Park would be associated with the project. Staff Hill responded to provide feedback about how the improvements could be incorporated. 5.Selection of Wes Conner Awardee for 2016 Director Stanwyck recommended the Commission postpone this agenda item to the September meeting to allow the full Commission the opportunity to consider and select the Wes Conner awardee. ACTION: MOTION BY COMMITTEE MEMBER AVAKIAN, SECOND BY COMMITTEE MEMBER SINGLE, to recommend postponing the selection of the 2016 Wes Conner Awardee to the September 7, 2016 meeting. Motion passed 4:0:3:0 on the following roll call vote: AYES: AVAKIAN, SINGLE, NOES: ABSTAIN: ABSENT: OLSON, SCHWAB, UPDEGROVE 6.Discussion of Annual Park Tour Dates and Topics THURMAN, WHITENER Director Stanwyck explained the itinerary of annual park tour and potential locations to visit. The Commission agreed to finalize this at its September meeting. COMMITTEE COMMUNICATIONS Director's Report Director Stanwyck provided a brief overview of current Parks and Recreation programming. •Hydro Flask Rewards for staff •Box Art Policy-Vote for next locations to be painted by August 281h •SLO Triathlon - a Success! •Movies in the Mission, 8/6, 8/13, 8/20 Minutes -Parks and Recreation Commission Meeting of August 3, 2016 Page4 ATTACHMENT 1 •Family Overnight Camp Out in Laguna Lake Park will be held on August 13-14 •Skate Park Ramp n' Roll 8/20 (Fun & Educational Event) •Volunteer Appreciation Dinner 9/22 (at Jack House) Commission Communications LIAISON REPORTS •Adult and Senior Programming: Commissioner Single said adult softball ended last week and it was a great season. Fall softball sign-ups are starting. French Park pickleball is being played twice weekly after restriping of the basketball courts. The Ludwick Community Center hosts volleyball and table tennis -and attendance is in good numbers. Adult soccer is starting at Damon Garcia Sports Fields. Seniors are staying active with fun, well-attended, activities at senior center including bunko and bridge. Commissioner Single requested a list of Senior Center Board Meeting dates. •Bicycle Advisory: No report. Commissioner Olson absent. •City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Commissioner Avakian said that summer is busy. Damon-Garcia is open as of August 1 but still closed on Mondays for field recovery. Jack House weddings are booked through October. New tables were ordered for the Ludwick Community Center. The City/County Library conference room will be reserved for library use from October 2016 through January 201 7. The Swim Center had a rise in attendance and will be closed for two weeks in August for maintenance. Golf Course had good summer with rounds up 100 from previous month and 550 rounds in one weekend. Increased youth participation at the Golf Course and increase in merchandise sale. Tournaments were held over summer months. Middle school classes held at Golf Course during school year. •Jack House Committee: No Report. Vice Chair Updegrove was absent. •Tree Committee:No Report. New subcommittee assignment for Commissioner Thurman. •Youth Sports: Chair Whitener said YSA had some issues with field use due to construction at SLO High School. YSA is planning a meeting with the School District to discuss topics related to youth sports. ADJOURNMENT The meeting was adjourned at 7:55 p.m. The next Regular meeting of the Parks and Recreation Commission is scheduled for 07, September, 2016 at 5:30 p.m., in the City Council Chambers, 990 Palm Street, San Luis Obispo, California. APPROVED BY THE PARKS AND RECREATION COMMISSION: 09/07/2016 Minutes -Parks and Recreation Commission Meeting of August 3, 2016 Page 5 ATTACHMENT 1 Advisory Body Handbook February 6, 2018 City of San Luis Obispo 58 | P a g e J. Parks & Recreation Commission Bylaws (A) ARTICLE 1. PURPOSE The Parks & Recreation Commission (PRC) is a body of citizens appointed to advise the City's Parks & Recreation Department and the City Council on the development and operation of recreation programs and parks, and on the implementation of the Parks and Recreation Element of the City's General Plan. It also provides recommendations to the City Council and San Luis Obispo Coastal Unified School District Board of Trustees regarding those facilities which have been mutually designated as joint use facilities; and for the operation of recreational facilit ies, priority for use of the facilities, and development of new recreation facilities at Sinsheimer Park. ARTICLE 2. MEMBERSHIP 1. The Parks and Recreation Commission shall consist of seven members. 2. Members are appointed by the City Council for a term of four years. Members are eligible for reappointment for an additional four-year term. Members are subject to a term limit of eight years, or two consecutive four-year terms. ARTICLE 3. MEETINGS 1. Regular meetings of the Parks & Recreation Commission shall be held on the first Wednesday of each month at 5:30 p.m., except during the annual tour of the City's parks and facilities. 2. Meetings will be held in the Council Chamber, City Hall, 990 Palm Street, San Luis Obispo, California. In the event that the Parks & Recreation Commission chooses to hold all or any portion of a regular meeting other than at City Hall, then the place of such meeting shall be posted at least 72 hours in advance at the Parks & Recreation Department office, 1341 Nipomo Street, San Luis Obispo, California and on the bulletin board located at the entrance to the City Hall prior to the established meeting time. ARTICLE 4. ELECTION OF OFFICERS 1. In April of each year, the Parks & Recreation Commission shall select a Chair and Vice Chair from among its members to serve a one-year term. 2. Commissioners shall serve as Chair or Vice Chair at the discretion of the Commission. 3. The Chair shall preside at all meetings of the Parks & Recreation Commission. The Vice Chair will act as the Chair in the absence of the Chair or in case of the inability of the Chair to act. 4. In the event that the Chair and Vice Chair are unavailable to attend to their duties, the assembled members shall determine a Chair Pro Tempore. 5. No person shall serve as Chair or Vice Chair for more than three consecutive terms. Advisory Body Handbook February 6, 2018 City of San Luis Obispo 59 | P a g e ARTICLE 5. CONDUCT OF MEETINGS All meetings will be conducted in accordance with City practices, customs, and policies. Robert's Rules of Order, Newly Revised shall be utilized as a guide in the conduct of meetings. ARTICLE 6. QUORUM Four members of the Parks & Recreation Commission shall constitute a quorum for the purposes of conducting business. ARTICLE 7. VOTING 1. Except as otherwise provided in the San Luis Obispo Municipal Code and state law, no resolution, motion or other action shall be passed or become effective without receiving the affirmative vote of at least a majority of the members present. 2. Failure to receive such an affirmative vote shall result in failure or denial, as appropriate, of the motion, resolution or other action. 3. Except as allowed under the Political Reform Act of 1974, as amended, any member abstaining due to a declared conflict of interest shall not participate in the discussion of the items or otherwise influence or attempt to influence in any manner the decision on the item. 4. All members, when present, must vote except when abstaining due to a declared conflict of interest. 5. Failure or refusal to vote when present—except for a declared conflict of interest—shall be counted as an affirmative vote. ARTICLE 8. PUBLIC RECORDS Records of all public hearings shall be made available to the public in the offices of the Parks & Recreation Department. ARTICLE 9. ATTENDANCE Any member of the Parks & Recreation Commission who fails, for any reason, to attend three consecutive regular meetings or a total of six regular meetings within any twelve month period shall be automatically be considered for replacement by the City Council. The Chairperson of the Parks & Recreation Commission shall inform the Council of such a situation, explaining any special circumstances. Advisory Body Handbook February 6, 2018 City of San Luis Obispo 60 | P a g e ARTICLE 10. COMMITTEES 1. A member of the Parks & Recreation Commission shall represent the Commission and sit as a voting member on the following City advisory bodies: Jack House Committee and Tree Committee. 2. Additional committee assignments shall be made as deemed necessary by the Chair. 3. Committee assignments will be made in April of each year. ARTICLE 11. AMENDMENTS 1. These bylaws may be recommended for amendment by the majority vote of the Commission members present at a regular meeting, provided that a quorum is present. Members shall receive the proposed amendments at least seven days prior to the meeting in which the amendment is proposed. 2. Prior to May 1 in each odd-numbered year, these bylaws shall be reviewed by the Commission. Any proposed changes shall be submitted to the City Council for approval. If no changes are proposed, a report of the review shall be submitted.