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Home My WebLink About10-22-2019 Records Destruction CDD Board recordings 2007-2011�VV Y 0�, qiI ISO Community Development 919 Palm Street, San Luis Obispo, CA 93401-3218 805,781 7170 MEMORANDUM DATE: 05/22/2019 TO: Michael Codron, Community Development Director Christine Dietrick, City Attorney FROM: Rebecca Cox, Supervising Administrative Assistant SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted Resolution No.9174 establishing a Records Retention Policy and Schedule. In accordance with the policy and schedule, certain records have been identified as eligible for destruction. A listing of these records and relevant sections from the records retention schedule are attached. Please sign below indicating your approval for the destruction of the tacled listing of records. Department Head Cit ney CERTIFICATE OF DESTRUCTION I,� D (employee name), do hereby certify that the records listed on the attached were properly disposed of on o !,Z-_ 2,0 1_ (date). Original: City Clerk's Office Copy: Department Attachments: 1. List of records to be destroyed 2. Relevant sections of the records retention schedule DEPT/DIV Community Development Community Development Community Development CREATION I DESTORY YEAR 2007 2008 2009 YEAR 2009 2010 DESCRIPTION Code Commissions/Committees/Boards— GOV 34090.7 Audio tapes/Recordings (Admin Hearings, Architectural Review Commission, Cultural Heritage Committee, Minor Sub) Commissions/Committees/Boards— GOV 34090.7 Muuw La NcZ/ ncwl U I I %Zo 1HUI I I I I I Hearings, Architectural Review Commission, Cultural Heritage Committee, Minor Sub) 2011 Commissions/Committees/Boards — Audio tapes/Recordings (Admin Hearings, Architectural Review Commission, Cultural Heritage Committee, Minor Sub) GOV 34090.7 CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD TITLE TOTAL OFFICE RESPONSIBLE CODE SECTION RETENTION FOR RETENTION AND REMARKS PERIOD DISPOSITION OF RECORD ,Project Files: Administrative Use Permit; Planning Commission Use P Planning GC341190(a) Microfilm after 2 years Permit; Planned Development; Certificate of Compliance; Architectural Review; Architectural Review Minor and Incidental; Environmental Review; General Plan; Specific Plan; Text Amendment; Rezone; City Initiated Rezone; Annexation; Variance; Lot Line Adjustment; Street Name Change; Other Recorded Agreements: Residents/Covenants, Affordability, First -Time P Clerk GC34090(a) (Filed under 704-06 in City Clerk's office in Housing Agreement Home -Buyer. etc. section byprope address. GC34090 GC34090 GC34090(a) Film after minimum of 10 years.* See Public Works for final maps. GC34090(a) Sign Inventory Files 2 Plannin Sign Permits 2 Building Tentative Tracts and Minor Subdivisions P Planning Unreinforced Masonry Files structural analysis) P Building 30i3 CITY MANAGEMENT COUNCIL FILES Appeals Heard by Council P Clerk GC34090 A als not Heard b Council CL+2 Various GC34090 Audio Tpes or Lib" Sp tem 6 mos Clerk IGC34090.7 Cablecast Schedule for Gov. Access Channel 20 2 Clerk GC34090 Council Agenda Packets P Clerk GC34090 Council Brochures P Clerk GC34090 Keep one for historical purposes Council "Notes" 2 Admin GC34090 Council Policies & Procedures P Clerk GC34090 Keep one for historical purposes Council Resumes CU+2 Admin GC34090 Council Subcommittee Assignments 8 _ Clerk GC34090 DVDs of Council and Planning Commission Meetings P Clerk GC34090.7 Hot Files I 2 Admin GC34090 Minutes P Clerk GC34090e Oaths of Office P Clerk G034090 Petitions to Council 5 Clerk GC34090 Advisory, non -election related. (ff submitted to Council, retain permanently with a enda cket. Proclamations 2 Clerk GC34090 Proposition 218 Protest letters P Clerk State Constitution Public Comment and Speaker Slips I 2 Clerk GC34090 Red File Items i.e; correspondence) P Clerk GC34090 Original red file is part of the agenda packet Resolutions and Ordinances P Clerk GG34090 e MME� _ C]NI I TTEES to A enda/A enda Packets P Various GC34090 Audio Tapes B laws Membership File: (Appointed AB members applications, oaths, 2 Various GC34090.7 P Various GC34090 e T + 5 Clerk GC34090 correspondence, etc.) Ap lications not appointed) 2 Clerk Various GC34090 GC34090 e Minutes P Recruitment File: Includes correspondence, Maddy Act notices, misc. 2 Clerk GC34090 ads and information Resolutions P Various GC34090e Rosters S+5 Clerk GC3409G CYAM --- Advisory Body Handbook P Clerk GC34090 Keep one fWhistoric reasons Advisoa Body Training 51 Clerk GC34090 AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=Terminated