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HomeMy WebLinkAboutItem 2 - 2020-21 CDBG Staff ReportMeeting Date: December 4, 2019 Item Number: 2 2 HUMAN RELATIONS COMMISSION AGENDA REPORT SUBJECT: 2020-21 Community Development Block Grant Program PROJECT ADDRESS: Citywide BY: Cara Vereschagin, Housing Coordinator Phone Number: (805) 781-7596 e-mail: cvereschagin@slocity.org BACKGROUND The City received a total of five applications for the 2020-21 Community Development Block Grant (CDBG) program, requesting a total of $1,063,848. Estimated funding for the 2020-21 Program Year is $496,355. Of the total estimated allocation, 20% of the funds are reserved for administrative costs. This allocation is further distributed by 65% to the County of San Luis Obispo, with the remaining 35% returning to the City. Therefore, of the City’s $496,355 total estimated CDBG allocation, the County is eligible to receive $64,526 for administration purposes and the remaining $34,745 can be utilized for City costs. In this funding year, the City intends to use half of the program administration allocation, a total of $17,372.50, for administrative costs, and use the remaining $17,372.50 for housing capacity building. FUNDING PRIORITIES On November 19, 2019, the City Council endorsed the HRC’s recommended funding priorities for the 2020-21 CDBG funding year. The ranked priorities established by the HRC and City Council are as follows: 1. Provide emergency and transitional shelter, homelessness prevention and services. 2. Develop and enhance affordable housing for low and very-low income persons. 3. Promote accessibility and/or removal of architectural barriers for the disabled and elderly. 4. Enhance economic development (to include seismic retrofit, economic stability, low and moderate income jobs). APPLICATIONS RECEIVED FOR CDBG FUNDING The above priorities are used as the basis for developing funding recommendations of the 2020-21 CDBG applications. Staff recommends funding three of the five applications, as shown in Attachment A. Although all the projects align with the established Funding Priorities, staff recommends funding only one of the three applications received for funds allocated to housing projects, since the proposed project will provide new affordable housing in the City and security of CDBG funding will help leverage additional funding sources. The other two housing projects are equally eligible and excellent projects, but it is staff’s feeling that these two projects can be accomplished with City Affordable Housing Funds. All the projects and corresponding funding recommendations are further described below. A copy of each 2020-21 CDBG application is also provided in Attachment B 1. 1 The application from the County of San Luis Obispo for CDBG Administration is not included in Attachment B. Item 2: 2020-21 CDBG Program Page 2 1. Community Action Partnership of San Luis Obispo (CAPSLO) – Operating Costs of Homeless/AIDS patients programs, for the 40 Prado Homeless Services Center: CAPSLO has requested $73,269 in CDBG funds to increase the capacity, range, and efficiency of services offered at the new 40 Prado Homeless Services Center; as well as to increase on-site partnerships with community organizations. The City typically chooses to fund 100% of the public services allocation of CDBG funds (15% of total) to homeless shelters and services. This project aligns with the first Funding Priority. The estimated public services allocation is $74,453 and therefore the City is recommending funding $74,453 to CAPSLO. 2. Peoples’ Self-Help Housing (PSHH) – Real Property Acquisition, for Broad Street Place: Peoples’ Self-Help Housing has requested $496,355 of the City’s CDBG money allocated for Housing projects. This funding will allow for PSHH to acquire real property, in order to build Broad Street Place, which consists of 40 units affordable to extremely low, very low, and low income families. The projects includes 1-bedroom, 2-bedroom, and 3-bedroom units, located at 3750 Broad Street in the City. PSHH has applied for a variety of additional funding sources, including HOME, Title 29, and the County’s CDBG allocation, all of which will help leverage additional financing from private banks, and a competitive tax credit award by the California Tax Credit Allocation Committee. This project aligns with the second Funding Priority, and is therefore recommended to receive the City’s CDBG Housing fund allocation of $387,157. 3. Housing Authority of San Luis Obispo (HASLO) and San Luis Obispo Nonprofit Housing Corporation (SLONP) – Housing Rehabilitation, for Special Needs Housing Acquisition: The Housing Authority of San Luis Obispo and their affiliate, the San Luis Obispo Nonprofit Housing Corporation, are seeking $378,695 of CDBG Housing funds to assist with the rehabilitation of two existing homes in the City. Both homes have been operated as affordable, shared housing/group homes for homeless mental health clients for approximately 20 years. The homes were originally acquired with a private bank loan and general funds from SLONP and HASLO. All services related to the clients are provided by Transitions-Mental Health Association. The homes provide a stable affordable, supported living environment, but cannot continue without rehabilitation. It is not possible to finance the work with bank funds, as this would cause a substantial increase in rents which clients are unable to pay. The homes are currently under no regulatory agreement/use restriction. Use of CDBG would put them in good physical condition & enable a regulatory agreement assuring long-term use as affordable housing. Although this is an excellent project for CDBG funds, staff feels that this project could perhaps be a great utilization of City Affordable Housing Funds for completion. 4. Stand Strong, formerly the Women’s Shelter Program of San Luis Obispo County – Housing Rehabilitation, for Safe Housing Shelter: Stand Strong is seeking $80,784 of City CDBG Housing funds for the rehabilitation of their organization’s emergency safe house, which provides survivors of domestic violence, abused children, and homeless / at-risk of homelessness persons with supportive services. This project focuses on four key components of rehabilitation which will overall improve the quality of care provided at the safe house. Specifically, this rehabilitation will increase safety, security, and dignity for these clients at the Stand Strong safe house by providing much-needed, enduring updates to the property itself. Stand Strong is requesting also requesting $80,785 of the County’s CBDG Housing allocation, which would allow them to complete the project. Although this is an excellent project for CDBG funds, staff feels that this project could perhaps be a great utilization of City Affordable Housing Funds for completion. Item 2: 2020-21 CDBG Program Page 3 5. City of San Luis Obispo – CDBG Administration and Capacity Building: City Community Development staff are requesting $17,372.50 for administrative costs of the CDBG program, and $17,372.50 for housing capacity building. The capacity building allocation can be used for affordable housing-related City programs. Staff anticipates using a portion of this funding for the final touches of the update of the City’s Housing Element. Per the CDBG guidelines, a maximum of 20% of the total grant allocation can be utilized for program administration. The City is thus eligible to utilize 35% of the program administration allocation for associated City costs, per the 2018-20 Cooperation Agreement with the County. The two requests of $17,372.50 each, are consistent with the 35% allocation of $34,745. ROLE OF THE HUMAN RELATIONS COMMISSION These recommendations are provided for the benefit of the public and HRC. The HRC’s role is to consider these recommendations in light of public testimony and either, (1) accept the allocations proposed if the HRC concurs, or (2) make changes so that the recommendation reflects the views of a majority of the Commission. The adopted priorities should guide the Commission throughout the discussion. NEXT STEPS The HRC’s recommended allocations will be forwarded to the County for incorporation into the 2020- 21 Draft Action Plan, and also to the City Council for a final recommendation. The Action Plan will be considered for approval by the Board of Supervisors in March 2020. ATTACHMENTS A. 2020-21 CDBG Preliminary Funding Recommendations B. 2020-21 CDBG Applications Funding Recommended City Sources Requested Outside Grant Sources Requested No. Activity (Note 1)(Note 2)(Note 3) 1 40 Prado Homeless Services Center 74,453$ 73,269$ 157,000$ 156,538$ 386,807$ 74,453$ 73,269$ 157,000$ 156,538$ 386,807$ 2 Broad Street Place 387,157$ 496,355$ 1,500,000$ 1,662,821$ 3,659,176$ 3 Housing for Homeless and Special Needs/Mental Health Clients -$ 378,695$ -$ -$ 378,695$ 4 Safe Housing (SH) Project -$ 80,784$ -$ 80,785$ 161,569$ 387,157$ 955,834$ 1,500,000$ 1,743,606$ 4,199,440$ 5a CDBG Administration 17,372.50$ 17,372.50$ -$ -$ 17,373$ 5b Capacity Building 17,372.50$ 17,372.50$ -$ -$ 17,373$ 34,745$ 34,745$ -$ -$ 34,745$ 496,355$ 1,063,848$ 1,657,000$ 1,900,144$ 4,620,992$ 1 Estimated Funding for CDBG Program Year 2020-21: $496,355 2 Tenative Other City Funding Sources (i.e. General Fund Allocations, Affordable Housing Fund Awards) 3 Other Grant Sources Applied for Outside the City (i.e. HOME, Title 29, other CDBG Allocations, etc.) 4 CDBG City Administration Funding Share per 2018-20 Cooperation Agreement with the County of SLO Administration (20% of $496,355) Housing Public Services & Economic Development (15% of $496,355) 2020-21 Community Development Block Grant Preliminary Funding Recommendations Stand Strong, formerly the Women's Shelter Program of San Luis Obispo County Other Pending Fund Awards Total Funding Requested City 2020 CDBG SUBTOTAL SUBTOTAL City of San Luis Obispo (Note 4) SUBTOTAL TOTAL NOTES: San Luis Obispo Non-Profit Housing Corporation (in collaboration with HASLO) City of San Luis Obispo (Note 4) Peoples' Self-Help Housing Funding Requested Applicant Community Action Partnership of San Luis Obispo (CAPSLO) ITEM 2, ATTACHMENT A Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ County of San Luis Obispo 2020 PUBLIC SERVICES AND ECONOMIC DEVELOPMENT (CDBG, ESG and GENERAL FUND) 10/31/2019 deadline Community Action Partnership of San Luis Obispo County, Inc. CDBG 40 Prado Jump to: Eligibility Application Questions Budget Tables Documents $ 229,807.00 Requested Submitted: 10/25/2019 3:07:34 PM (Pacific) Project Contact Donna Fioravanti donnafioragib@gmail.com Tel: 8055444355 Additional Contacts gmcintosh@capslo.org Community Action Partnership of San Luis Obispo County, Inc. 1030 Southwood Drive San Luis Obispo, CA 93401 Chief Executive Officer Elizabeth Steinberg esteinberg@capslo.org Telephone(805) 544-4355 Fax Web www.capslo.org Eligibility top 1. Please identify all funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. National Objectives 2. CDBG ONLY - Please select the national objective that best applies to the proposed project Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔CDBG only gfedc ESG only gfedc General Funds only gfedc CDBG and ESG gfedc CDBG and General Funds gfedc ESG and General Funds gfedc CDBG, ESG and General Funds ITEM 2, ATTACHMENT B information regarding CDBG national objectives. 3. CDBG ONLY - IF LOW/MODERATE INCOME WAS SELECTED: Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding the Low/Moderate Income national objective. 4. CDBG ONLY - IF SLUM OR BLIGHT WAS SELECTED: Select which criteria the proposed project intends to qualify under to meet the Slums or Blight objective Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding the Slums or Blight national objective. 5. CDBG ONLY - Please explain how the proposed project meets the selected National Objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab. The proposed project meets the Low/Moderate Limited Clientele (LMC) National Objective because 100% of the beneficiaries of the proposed activities will be Low/Moderate income persons. The specific group of persons the proposed project will serve are homeless persons. CAPSLO requests documentation of family/individual income for clients of the 40 Prado Homeless Services Center. This meets the CDBG primary National Objective of more than 70% of funds received will be expended on activities that benefit LMC, in our case, sheltering activities. 6. ESG ONLY - Please select all ESG objectives applicable to the proposed project, as established in “Opening Doors: Federal Strategic Plan to Prevent and End Homelessness”. -answer not presented because of the answer to #1- 7.ESG ONLY - Please explain how the proposed project supports the selected objective(s). -answer not presented because of the answer to #1- Beneficiary Documentation 8. CDBG/ESG ONLY - How will you document and maintain income status for CDBG/ESG or presumed benefit status for CDBG of each beneficiary in compliance with the applicable HUD regulations? Please provide a sample of your Client Intake Form under the Documents Requested section below. Income verification for CDBG beneficiaries must be provided in accordance with 24 CFR Part 5; a link is provided in the Library. Digital client intake forms document, maintain and store this data into the Client Track database. (A printout of the Client Intake Form that comprises the digital Client Intake screen is attached.) Income verification for CDBG/ESG beneficiaries is provided in accordance with 24 CFR Part 5. CAPSLO has participated in the county’s HMIS since its inception and currently has trained program staff and a license for operation. The agency uses HMIS to collect, store, and report client income and demographic data as prescribed by HUD requirements and client information is tracked in both the HMIS and the CAPSLO's ClientTrack databases. ClientTrack is an advanced case management and housing solution system acquired by CAPSLO. This tracking system is HMIS-compliant and is used to collect and manage client data associated with assessments on and referrals for the individual clients at a higher level of detail than the county’s HMIS. CAPSLO also uses this program for client file management, case management coordination, and service reporting. All client information is stored in ClientTrack’s secure cloud-based system to ensure confidentiality. ✔✔✔✔Low/Moderate Income gfedc Slums or Blight gfedc Urgent Need gfedc Area Benefit ✔✔✔✔Clientele gfedc Housing gfedc Jobs gfedc N/A - Low/Moderate Income NOT selected gfedc Area Basis gfedc Spot Basis ✔✔✔✔N/A - Slums or Blight NOT selected 9. CDBG/ESG ONLY - How will you collect demographic data on the beneficiaries of the proposed project (i.e. racial/ethnic characteristics)? Please provide a sample of your Client Intake Form under the Documents Requested section below. To qualify for an award of CDBG/ESG funds, the agency must collect race and ethnicity information from all clients. CAPSLO requests and collects demographic data, including race and ethnicity information from all clients on its digital intake form, which is attached. CAPSLO has participated in the county’s HMIS since its inception and currently has trained program staff and a license for operation. The agency uses HMIS to collect, store, and report client demographic data as prescribed by HUD requirements and client information is tracked in both the HMIS and the CAPSLO's ClientTrack databases. ClientTrack is an advanced case management and housing solution system acquired by CAPSLO. This tracking system is HMIS-compliant and is used to collect and manage client data associated with assessments on and referrals for the individual clients at a higher level of detail than the county’s HMIS. CAPSLO also uses this program for client file management, case management coordination, and service reporting. All client information is stored in ClientTrack’s secure cloud-based system to ensure confidentiality. Eligible Activities 10. CDBG ONLY - Identify all eligible activities that apply to the proposed project Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding CDBG eligible activities. 11. ESG ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- 12. GENERAL FUND ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- gfedc Public Services (General) ✔✔✔✔ Operating Costs of Homeless/AIDS patients programs gfedc Senior Services gfedc Handicapped Services gfedc Legal Services gfedc Youth Services gfedc Transportation Services gfedc Substance Abuse Services gfedc Services for Battered and Abused Spouses gfedc Crime Awareness or Neighborhood Cleanups gfedc Fair Housing Activities gfedc Tenant/Landlord/Housing Counseling gfedc Child Care Services gfedc Health Services gfedc Services for Abused and Neglected Children gfedc Mental Health Services gfedc Subsistence Payments, Homeless Assistance, Rental Housing Subsidies or Security Deposits gfedc Job training and job placement services gfedc Assistance to microenterprises (technical assistance, business support services, and other similar services to owners of microenterprises or persons developing microenterprises) Documents Requested *Required?Attached Documents * Client Intake Form(s) for Limited Clientele (if applicable) Client Intake Form Map for Area Benefit (if applicable) CDBG Requirements and Acknowledgements (Please download the template below and upload an initialed document here) ✔✔✔✔ CAPSLO CDBG Requirements download template General Liability Insurance CAPSLO Liability Ins Application Questions top 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application - so don't worry if your application has skipped question numbers. Project Summary 2. Project Address(es): If the proposed project has multiple addresses, please upload a map of the specific locations under the Documents tab The 40 Prado Homeless Services Center is located at 40 Prado Road, San Luis Obispo, CA 93401. The administrative offices of CAPSLO are located at 1030 Southwood Drive, San Luis Obispo, CA 93401. 3. Jurisdiction(s)/Area(s) Served: Select all that apply 4. Brief Project Description: You will have the chance to expand on your project description further in the application. Please upload any maps, photos, drawings or plans under the Documents tab CAPSLO's 40 Prado is the county's only consolidated homeless services center providing on-site medical, mental health and substance abuse services serving 1,527 individuals in the last year. With an 81% increase of elderly (over age 65) clients compared to last year, and individuals with mental health issues, it has become essential to increase staffing in order to provide safe and stable sevices to the diverse population on-site (including families). Increased staffing will also enable participants to obtain quicker access to information as they move themselves through the necessary steps towards obtaining housing. 5. Please answer the following: Please write N/A for any questions that are not applicable. Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ CDBG only gfedc ESG only gfedc General Funds only gfedc CDBG and ESG gfedc CDBG and General Funds gfedc ESG and General Funds gfedc CDBG, ESG and General Funds gfedc Arroyo Grande gfedc Atascadero gfedc Morro Bay gfedc Paso Robles gfedc Pismo Beach ✔✔✔✔ City of San Luis Obispo ✔✔✔✔ County of San Luis Obispo 229,807 CDBG funding requested N/A ESG funding requested N/A General Funds requested N/A Total cost to complete project 7/1/2020 Anticipated start date 6. Please indicate if your organization is interested in applying for Permanent Local Housing Allocation (PLHA) funds for eligible activities in the 2020 funding cycle. If so, describe how your proposal would address unmet housing needs in the county. Please refer to the PLHA web page in the Library. Information given below will assist the County in developing its application for PLHA funding. However, there is no guarantee that PLHA funding will be available for the requested activities. CAPSLO is interested in applying for PLHA funds for eligible activities in the 2020 funding cycle. In the most recent point in time count there were nearly 1,500 unhoused individuals counted. In SLO County there are currently around 300 shelter beds and three primary homeless services agencies address the need to increase those beds and serve the most vulnerable population: CAPSLO, ECHO Homelessness Shelter and Five Cities Homeless Coalition All three of these agencies are working diligently to prevent homelessness, increase shelter beds, providing Case Management and vital resources to help people find vital resources to find permanent housing. Over the last several years, the three agencies have worked together to develop the Coordinated Entry System, and in the coming two years will increase outreach to underserved areas of the county. In continued collaboration, 5 Cities, CAPSLO and ECHO anticipate seeking PLHA funding together to most efficiently provide these services. Agency Details, Capacity, and Experience 7. Type of agency: 8. Is the organization faith-based? 9. Please answer the following: If this is your first time applying to the County for funds, please upload your organizations’ incorporation documents in the Documents tab. 10. Agency Mission Statement: Community Action Partnership of San Luis Obispo County addresses the causes of poverty, empowering low-income people to achieve self-sufficiency through community-based collaborations and programs. 11. Please describe the services your organization is CURRENTLY providing (regardless of funding source). The 40 Prado Homeless Services Center in San Luis Obispo offers day and night emergency shelter services, meals, showers, primary medical care on-site through CHC, on-site mental health and substance abuse services, recuperative care for those recently released from the hospital, a warming center, animal kennels, a community garden, internet access, a mail and message center to facilitate job and housing searches, and safe parking (7 spaces) to homeless individuals. The commercial kitchen allows for selected participants to learn job skills under the supervision of the cook, and with CAPSLO support, obtain ServSafe food handler certification to obtain employment. CAPSLO’s Head Start program offers the “Home Based” family education and support program for parents of infants and toddlers. Case managers and staff assist clients in creating individualized plans with set goals and objectives to obtain housing and self-sufficiency. These comprehensive, on- site services are provided by agency staff, volunteers, and community partners through many extensive collaborations. Access to care, a major barrier for the homeless population, is addressed with the on-site medical, case management, mental health and substance use disorder services provided at 40 Prado. The multi-disciplinary, team-based approach used at 40 Prado utilizes case management in conjunction with integrated medical and therapeutic services, which has proven to be 6/30/2021 Anticipated end date 229,807.00229,807.00 TOTAL ✔✔✔✔ 501(c)(3) gfedc For Profit gfedc Gov't/Public gfedc Other: gfedc Yes ✔✔✔✔ No 12/9/1965 Date of incorporation 85,446,135 Annual operating budget 1,115 Number of paid staff 657 Number of volunteers 85,447,907.0085,447,907.00 TOTAL most successful in treating the challenging issues with which this population struggles. There is no other program in the county offering the array of services that 40 Prado offers. Participants continue to come from all areas of the county. Last year, 27% of in-county particpants came from the 5 Cities/Nipomo area; 26% came from the North County; 13% came from the Coast; and 34% came from the City of San Luis Obispo. In the last 12 months, between case management and the priority system for housing established through the CAPSLO Coordinated Entry Program efforts, 106 individuals staying at 40 Prado found housing. 12. Please describe the services your organization PROPOSES to provide (regardless of funding source). Over the last 12 months, CAPSLO served 1,527 unduplicated individuals. As previously stated, these individuals came from throughout the county. Over the last year, 40 Prado has seen the population of frail elderly (over age 65 years) increase by 81% - a number that is anticipated to grow even further with the baby boomers hitting retirement age. Individuals with mental health and/or substance use disorders make up more than half of the general population. By June 2020, CAPSLO will break ground on the only medically assisted withdrawal treatment program (detox) in four counties. These high-needs populations are currently living with families under the same roof. They all require a safe, supportive environment in order to stabilize and begin the work needed toward becoming self-sufficient and eventually obtain housing. In recognition of the increase in individuals needing mental health services on-site, the County Behavioral Health Department has allocated a full-time therapist who will be housed at 40 Prado to see those individuals with "moderate-to-severe" mental health issues. With the recruitment currently open, it is hoped that a therapist will begin seeing clients by the end of the year. CAPSLO is proposing to add one (1) addtional staff member to both increase participant-to-staff ratio as well as increase the opportunty for participants to engage with staff in developing a "priority" plan for housing. An additional staff person will provide more "eyes-on" to ensure that 40 Prado remains a safe and stable place for people to be. Also, at the time of Intake all participants are assigned to an individual staff member who is responsible for working with them on obtaining the items needed to start the stability and housing search process. Depending on the individual, these items can be: General Assistance, SSI, Housing Support Program (families), obtaining a Social Security card/ID, developing a resume, engaging with TMHA HOT, enrolling in County Drug & Alcohol Services, enrolling in Adult Education/Cuesta, housing list searches, etc. Once these first steps are accomplished, the individual/family is then referred to the CAPSLO case manager for more intensive assistence. Because of the cuts to case managesment over the last 10 years, there are simply not enough case managers to meet the need. By having established the "priority program" participants are able to start the process and feel a sense of initial accomplishment until a slot opens up. An additional staff person will allow for up to 10 more beds to be added - making it possible for more individuals to come into services and start the process towards housing. 13. How does the project complement and collaborate with existing efforts? Does your organization partner with other organizations? CAPSLO has a long-standing tradition of partnering with organzations to enhance, not duplicate, services. With the commitment to providing participants with easier access to care, CAPSLO has worked diligently to collaborate with service providers to bring necessary services on-site. CHC, the medical primary care provider for low-income and homeless individuals, has two medical exam rooms located at 40 Prado. Services are provided 4 days a week, from 8am – 5pm by a Nurse Practitioner and MD. This has proven to be an invaluable partnership, as an increasing numbers of medically fragile and elderly individuals are coming to 40 Prado, needing immediate and intensive medical care. Having CHC on-site has greatly reduced the need for emergency room admissions and more costly medical care due to patient needs not being addressed in a timely manner. In addition, having CHC on-site has enabled the medical team to work hand-in-hand with 40 Prado staff to begin the often time-intensive work to get challenging participants to the next level of care (custodial care, assisted living, long-term care) that these individuals would never have been able to do on their own, and instead would be left on the streets cycling in and out of the hospital, jail or a mental health facility. The SLO-Hub Project, a collaboration with Transitions Mental Health (TMHA), Restorative Partners, Middlehouse, and Casa Solana, just completed its second of a five year project. One of only 20 projects funded nationwide, SAMHSA (the funding entity) just named SLO-Hub one of the top performers in achieving its goal of providing intensive mental health, substance use disorder and case management services to dual-diagnoses clients, ultimately leading to stability and permanent housing. CAPSLO also works with Dignity Health, Tenet Health, Community Counseling Center, and CenCal Health in its highly successful Recuperative Care Program. Just entering its 4th year, this project provides case management, counseling, and nursing support to homeless individuals discharged from the hospitals who would have nowhere to recuperate other than the streets. Together with CHC, this program is working with the increasingly challenging medical issues that this population is struggling with, getting them medical care quickly and efficiently to reduce costly readmission. The long-standing collaboration with Peoples Kitchen continues, providing participants with nutritious hot lunches every day, at a huge cost-savings to 40 Prado. A collaboration wtih Cal Poly and local veterinarians, "Doggy Days" provides monthly check-ups, shots and grooming to the other household members of 40 Prado clients, their dogs and cats, who now have safe kennels to live in. These, in addition to the over 9,975 hours provided by Cal Poly, church groups, Rotary, Kiwanis, Cuesta, and many other individuals and community organizations are a testament to the CAPSLO's commitment to collaboration. 14. If the proposed project will serve homeless households, please describe how the project will coordinates with other homeless service providers to connect homeless individuals and families to resources. If this question is not applicable, write N/A in the box below. CAPSLO coordinates extensively with the other homeless service providers throughout the county. As the lead agency for the Coordinated Entry Program (CEP), CAPSLO works closely with its partners, El Camino Homeless Organization (ECHO) in North SLO County, and 5Cities Homeless Coalition (5CHC) in South SLO County. CAPSLO developed a case management data system, ClientTrack, which has enabled the three organizations to share basic information on all clients coming through their doors, preventing unnecessary duplication. The three agencies routinely refer appropriate clients to one another if necessary upon assessment, and work together to ensure a seamless hand-off to appropriate services. With CESH funds, CAPSLO is adding a case manager whose duties will include conducting outreach and working with local entities in Los Osos and Morro Bay, an underserved region of the county. The case managaer will be able to meet with potential clients and, together with local partners, start the process of connecting them with resources. Aditionally, CESH funding will further enhance coordination between the three CEP organizations (CAPSLO, 5CHC and ECHO) by adding ClientTrack training and technical assistance services to 5CHC and ECHO, enabling those organizations to grow in their ability to more efficiently track and report on their case management activities. On an almost daily basis, the SLO Police Department CAT (Commmnity Action Team) meets with individuals and families in an effort to assist with linkages, and in some cases relocation services, to reunite these individuals with family. On an average of four days a week, the TMHA HOT (Homeless Outreach Team) is at 40 Prado to engage and connect individuals (and often prescribe needed medication) to mental health services within TMHA or through County Mental Health. Staff meet weekly with liaisons from San Luis Coastal Unified School District and Head Start/Early Head Start to ensure that children are getting the services they need to start school and stay successfully in school. CAPSLO Family Advocates based out of the school district work with the families and staff to coordinate efforts and link families to additional services (like Bringing Families Home and the Housing Support Program). 15. Please describe your organization’s capacity to implement the proposed project. Who will be involved? List projects of similar size and type that your organization has completed. CAPSLO has been SLO County’s federally designated community action agency since 1965, and receives over 250 grant awards and government and private contracts annually. Each year the agency provides services to over 38,000 individuals in 11 California counties, providing a range of services that help low-income individuals increase their economic stability and level of self-sufficiency. For nearly 30 years, CAPSLO has been the leading agency in SLO County providing comprehensive programs that feed, shelter support and offer case management to homeless individuals and families to help them achieve stability. The 40 Prado Homeless Services Center will provide numerous on-site services by agency staff, volunteers, and community partners through collaborative programming. CAPSLO has taken the lead in pioneering innovative projects for the homeless. CAPSLO implemented the county's first Safe Parking Program in 2009. CAPSLO established the county's first Warming Center. CAPSLO is the Lead agency in the Coordinated Entry and CESH programs, working in collaboration with 5CHC and ECHO. In 2017, CAPSLO, in collaboration with Transitions Mental Health Association (TMHA), was awarded a Substance Abuse and Mental Health Services Administration grant for providing services to dual-diagnosed, chronically homeless individuals through the SLO-Hub Project, one of only 20 SAMHSA grants awarded nationally. In 2016, the Recuperative Care Program (RCP), the first medically modeled program in the county, was developed in partnership with CenCal Health, Tenet Health and Dignity Health, providing respite care and medical case management for medically fragile homeless individuals released from local hospitals and care centers. RCP was called a "best practice" by CenCal Health in 2017 for its innovative approach to the "Whole-Person Care" philosophy of treatment. Both SLO-Hub and RCP are housed at this all-inclusive facility. CAPSLO has adapted services to meet the changing needs of the homeless community and listened to the community in providing services aimed at improving access to needed care - a primary barrier to achieving stability and eventual housing. CAPSLO has the infrastructure to successfully implement and monitor complex grants. The requirements mandated by funders has significantly increased over the last several years - and HUD plans on instituting even more in the coming years. CAPSLO has the extensive accounting and monitoring capablility to ensure that public funds are utilized effectively and efficiently. 16. Briefly describe your agency’s record keeping system with relevance to the proposed project. Refer to Chapter 13 of "Basically CDBG" in the Library for more information on record keeping for CDBG. CAPSLO participates in the County’s HMIS as required and also utilizes ClientTrack, an advanced case management and housing solution system acquired by CAPSLO. ClientTrack is used to collect client data as part of the County Continuum of Care’s (CoC) Coordinated Entry System and is used to keep and store client files that include demographic data (e.g., race/ethnicity, gender, age, disability, and military status), family information (e.g., household size and income), attendance, services accessed, individual daily client activities and incidents, services provided, meals, and referrals. All client information is stored in ClientTrack’s secure cloud-based system. This tracking system is HMIS-compliant and is used to collect and manage data associated with assessments on, and referrals for, the individual clients at a higher level of detail than the county’s HMIS. CAPSLO also currently uses this program for client file management, case management coordination, and reporting. A systems analyst at CAPSLO trains program staff on ClientTrack, provides reports, and implements the numerous changes (“syncs”) required to maintain system accuracy. 17. CDBG/ESG ONLY - Will the services offered by your organization increase or expand as a result of CDBG/ESG assistance? 18. CDBG/ESG ONLY - IF YES TO ABOVE - What new programs or services will be provided? If this question is not applicable, write N/A in the box below. An additional staff person is proposed, which will allow for up to to ten (10) additional beds to be added to the 40 Prado Homeless Services Center. An additional staff person will provide more "eyes-on" to ensure that 40 Prado remains a safe and stable place for people to be as well as enable additional individuals to receive the "priority plan" services to start them on the road to self-sufficiency and housing. 19. CDBG/ESG ONLY - IF YES TO QUESTION 17 - Describe how existing programs or services will be expanded and what percentage of an increase is expected. If this question is not applicable, write N/A in the box below. Services will be expanded in two key areas: sheltering, as more individuals will be able to get off the street and into a safe place. In addition, this staff person mentioned above will a provide additional participants with the "priority planning" component, enabling more participants to get connected to the services needed to obtain housing. The expanded staffing will allow for a 10% increase in number of beds (110), and a 5% increase in numbers of individuals served (1,600) thereby increasing in the cost of operations and maintenance. Project Details 20. Please describe the proposed project in detail (i.e. What activities are to be undertaken? What are the projects' goals?). Please attach a timeline of the project milestones under the Documents tab. The goal of 40 Prado Homeless Services Center is to increase self-sufficiency for homeless individuals and families. This is accomplished with on-site, wrap around services and case management. The tasks and activities that will take place monthly July, 2020 through June, 2021 to accomplish this goal are: housing case management, medical care from an on-site CHC clinic, laundry services for clients, the Coordinated Entry System to best serve clients and eliminate duplication of services in the county, HMIS reporting compliance, mental health support, nightly shelter for up to 110, three meals daily served to all clients, the Recuperative Care Program for homeless individuals who have been released from the hospital and require respite care, reproductive health care through CAPSLO's reproductive health care clinic, co-occurring disorder treatments sessions as part of the SLO-Hub program, designated safe overnight parking for clients, and showers. The Warming Center will operate November through March, during the months of inclement weather in San Luis Obispo. Required reporting to the County of San Luis Obispo will be timely completed quarterly. 21. CDBG/ESG ONLY - Please estimate the number of unduplicated persons or households to benefit from the proposed project. Write "p" for persons or "hh" for households. ✔✔✔✔ Yes gfedc No Please refer to the Library for HUD Income Limits and information on CDBG Presumed Low/Mod Income populations. Please enter any presumed benefit persons as low-income. 22. CDBG ONLY - If the project serves any of the presumed benefit populations under the Low/Moderate Income national objective, please describe how the project will directly benefit the populations identified. If this question is not applicable, write N/A in the box below. The 40 Prado Homeless Services Center directly benefits low-income and very low-income populations by engaging them in a partnership with community outreach programs. Coordinated Entry provides a system of asssessment, diversion and case management. This integration ensures that homeless individuals across the county are connected to social security benefits, physical and behavioral health care, community resources, available employment training and workforce programs and other supportive services that promote long-term health and housing stability. CAPSLO has established a priority protocol designed to ensure that those individuals with the greatest service needs are given first priority to both emergency shelter and, when available, permanent housing. 23. ESG ONLY - FOR EMERGENCY SHELTER ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 24. ESG ONLY - FOR STREET OUTREACH ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 25. ESG ONLY - RAPID RE-HOUSING ONLY - Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 26. ESG ONLY - FOR HOMELESSNESS PREVENTION ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 27. ESG ONLY - FOR HMIS ONLY: Please identify the portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 28. GENERAL FUND ONLY - OVERNIGHT SHELTERS ONLY - Please answer the following: -answer not presented because of the answer to #1- 29. GENERAL FUND ONLY - Please identify the following projected accomplishments: -answer not presented because of the answer to #1- 30. Identify the projected target population(s) your proposed project and activities will serve (including age, race, residency, handicap status, income level or other unit characteristics or subgroup information) and how those populations will benefit CAPSLO requests and collects demographic data, including race and ethnicity information from all clients on its intake form, which is attached. In Fiscal Year 2019, 40 Prado Homeless Services Center served: Male - 65% Female - 35% Children under age 18 - 10% Over age 55 - 28% Hispanic/Latino - 25% White - 84% Black or African American - 6% American Indian or Alaska Native - 4% 1603 p TOTAL number of persons (p) or households (hh) regardless of income 1,121 p Of the total number of persons (p) or households (hh) entered above, how many will be LOW-INCOME (earning 51% - 80% or less of the County median-income) 978 p Of the total number of persons (p) or households (hh) entered above, how many will be VERY LOW- INCOME (earning 50% or less of the County median-income) 0.000.00 TOTAL Native Hawaiin or Pacific Islander - 1% Asian - 1% Mutli-race or Other - 4% South SLO County prior residency - 27% North SLO County prior residency - 26% Coastal cities prior residency - 13% City of San Luis Obispo prior residency - 34% Disabled - 45% Families up to 50% of HHS guidelines - 61% Families up to 75% of HHS guidelines - 5% Families up to 100% of HHS guidelines - 17% Families up to 150% of HHS guidelines - 10% Families up to 200% of HHS guidelines - 4% Families over 200% of HHS guidelines - 3% The 40 Prado Homeless Services Center directly benefits low-income and very low-income populations by engaging them in a partnership with community outreach programs. Coordinated Entry provides a system of diversion and case management. This integration ensures that homeless individuals across the county are connected to social security benefits, physical and behavioral health care, community resources, available employment training and workforce programs and other supportive services that promote long-term health and housing stability. Disabled individuals are provided with healthcare from the on-site primary health care available at 40 Prado, as well as behavioral and mental health services. There has been an increase in the number of elderly participants of the 40 Prado Homeless Shelter this year, a population for whom safe and stable sheltering is essential. CAPSLO provides Head Start resources to children, as well as coordinating with SLO Coastal Unified School District. 31. Has environmental review been completed (CEQA and/or NEPA)? 32. Please answer yes or no to the following: If applicable, please upload a copy of the Phase I or II environmental assessment under the Documents tab. 33. Identify all permits necessary for the project (local, state or federal). N/A 34. State whether or not the necessary permits have been issued. If a permit has not yet been issued, indicate when the permit(s) will be applied for or issued. Please provide proof of permit issuance under the Documents tab. N/A Financial 35. Briefly describe your agency’s auditing requirements, including those for the proposed project. gfedc Yes - CEQA review completed gfedc No - CEQA review not completed ✔✔✔✔ N/A - CEQA not required gfedc Yes - NEPA review completed gfedc No - NEPA review not completed No Has a Phase I or Phase II environmental assessment been conducted for the property? No List and describe any known hazards (e.g. asbestos, storage tanks – underground, aboveground) No Is the project on a property designated or been determined to be potentially eligible for designation as a local, state, or national historic site? No Are the building(s)/structure(s) located on a Historic Site or within a Historic District? No Is the project located within a 100-year flood plain? No IF YES TO ABOVE, does your agency have flood insurance? No Will there be demolition required? 0.000.00 TOTAL Please upload a copy of your most recent audit under the Documents tab. CAPSLO undergoes an agency-wide, rigorous audit process annually by the firm of Brown Armstrong Certified Public Accountants. The process includes inquiry and observation to understand and evaluate CAPSLO’s internal controls, confirmations, interim testing and compliance audits, and substantive procedures analysis. Critical audit areas include compliance with federal and state awards, expenses for program and support services, accounts payable and accrued liabilities, program revenue and unearned deferred revenue, cash, property and equipment, and long-term debt. After audit and review, Brown and Armstrong issues auditor reports including the Independent Auditor’s Opinion Report, the Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards, the Report on Compliance for Each Major Program and on Internal Control Over Compliance Required by the Uniform Guidance, and the Agreed Upon Conditions Report Designed to Increase Efficiency, Internal Controls, and Financial Reporting. A summary of the audit is formally presented by Brown Armstrong to both the Audit and Finance Committees of the Board, as well as the full Board of Directors and senior management. CAPSLO has had no findings in any audit over the past two decades. Additionally, CAPSLO Homeless Services participates in County of San Luis Obispo CDBG and other HUD program reviews and desk audits as required. 36. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? The operation and maintenance costs for 40 Prado Homeless Services Center are funded through local government grants, corporate grants, private foundation grants, and from donations from individuals through the fundraising efforts of both CAPSLO and Friends of 40 Prado. None of these funds are currently available, however, the majority of funds will be the result of fundraising events and grant contracts awarded in the coming year. 37. Do you have any CDBG/ESG funds remaining from prior Fiscal Year allocations? 38. IF YES TO ABOVE, please answer the following: If this question is not applicable, write N/A in the boxes below. 39. CDBG ONLY - Identify all jurisdictions you are applying to for 2020 CDBG funds by indicating the amount applied for at each jurisdiction. Write N/A for jurisdictions not being applied to for 2020 CDBG funds. Note: Any project/program being recommended less than $8,000 total will not be funded per the Cooperation Agreement between the County and participating cities of the Urban County. 40. GENERAL FUND ONLY - Please indicate the estimated portion of funding to go towards the following activities: -answer not presented because of the answer to #1- gfedc Yes ✔✔✔✔ No N/A What fiscal year(s) did you receive the funding? N/A What project did you receive the funding for? N/A How much is remaining? 0.000.00 TOTAL N/A City of Arroyo Grande N/A City of Atascadero N/A City of Morro Bay N/A City of Paso Robles N/A City of Pismo Beach 73,269 City of San Luis Obispo 156,538 County of San Luis Obispo 229,807.00229,807.00 TOTAL Budget top Funding Sources/Revenues Committed Conditional Proposed CDBG Funding (this request) $ 229,807.00 ESG Funding (this request) $ 98,000.00 General Funds - County of SLO $ 150,000.00 General Funds - City of SLO $ 143,500.00 FEMA $ 21,272.00 City of Pismo Beach $ 3,000.00 DSS Support $ 23,400.00 Donations and Fundraising $ 739,650.00 CSBG Support $ 89,565.00 Other (please specify): Total $ 0.00 $ 0.00 $ 1,498,194.00 Funding Uses/Expenses CDBG ESG General Fund Personnel Costs $ 212,784.00 Operating Costs Professional Services Capital Outlay Permits, Development Fees Legal and Public Notices Indirect Costs $ 17,023.00 Total $ 229,807.00 $ 0.00 $ 0.00 Budget Narrative CDBG Budget Funding Narrative 40 Prado Homeless Shelter workers wages $140,430 40 Prado Homeless Shelter workers fringe benefits 72,354 Indirect costs at federally approved rate of 8% 17,023 Total $ 229,807 Tables top ESG Matching Funds Sources Amount $ $ $ $ $ $ $ Total $ 0 Documents top Documents Requested *Required?Attached Documents * Incorporation Documents (if applicable) CAPSLO Art of Inc Timeline of Project Milestones ✔✔✔✔ Project Milestones Proof of Permit Issuance (if applicable) Map of Multiple Project Locations (if applicable) Most Recent Audit ✔✔✔✔ CAPSLO audit Commitment Letters for funds (if available) Application ID: 149568 Become a fan of ZoomGrants™ on Facebook Problems? 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Timeline of Expenditures ✔✔✔✔ CDBG FY 2020-21 Timeline of Expenditures Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ County of San Luis Obispo 2020 HOUSING (CDBG, HOME AND TITLE 29) 10/31/2019 deadline Peoples' Self-Help Housing Broad Street Place Jump to: Eligibility Application Questions Budget Tables Documents Submitted: 10/25/2019 12:21:52 PM (Pacific) Project Contact Forrest Eastham grants@pshhc.org Tel: 8055482345 Additional Contacts none entered Peoples' Self-Help Housing 3533 Empleo Street San Luis Obispo, CA 93401 United States President/CEO John Fowler johnf@pshhc.org Telephone (805) 781-3088 Fax (805) 544-1901 Web www.pshhc.org EIN 95-2750154 DUNS 096414412 (N)CAGE 54CB1 SAM Expires10/12/2019 Eligibility top 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. CDBG National Objectives Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. gfedc CDBG only gfedc HOME only gfedc Title 29 only gfedc CDBG and HOME gfedc CDBG and Title 29 gfedc HOME and Title 29 ✔✔✔✔ CDBG, HOME and Title 29 2. CDBG ONLY - Please select the CDBG national objective that best applies to the proposed project. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding CDBG national objectives. 3. CDBG ONLY - IF LOW/MODERATE INCOME WAS SELECTED - Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding the Low/Moderate Income national objective. 4. CDBG ONLY - IF SLUMS OR BLIGHT WAS SELECTED - Select which criteria the proposed project intends to qualify under to meet the Slums or Blight national objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding the Slums or Blight national objective. Beneficiary Documentation 5. CDBG ONLY - Please explain how the proposed project meets the selected CDBG National Objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab. Broad Street Place is meeting the CDBG National Objective because it is meeting low income persons/ household. As part of the National Objectives, projects should be benefiting low-moderate income households. The project is targeting low income households from 30% ami to 60 ami. In addition, the project is also meeting urgent community needs which is another requirement of the National CDBG Objectives. It is meeting urgent community needs by providing housing for homeless individuals and families of very low to low income. 6. CDBG/HOME ONLY - How will you document and maintain income status or presumed benefit status of each beneficiary in compliance with HUD regulations? Please provide a sample of your Client Intake Form under the Documents Requested section below. Income verification for beneficiaries must be provided in accordance with 24 CFR Part 5; a link is provided in the Library. Income and assets are verified and calculated in accordance with HUD regulations at initial move-in and annually thereafter. This is handled by several Property Management staff members who are certified in income compliance procedures annually. We will use the attached Tenant Income Certification (TIC) form to document the household. Eligible Activities 7. CDBG/HOME ONLY - How will you collect demographic data on the beneficiaries of the proposed project (i.e. racial/ethnic characteristics)? Please provide a sample of your Client Intake Form under the Documents Requested section below. To qualify for an award of CDBG/HOME funds, the agency must collect race and ethnicity information from all clients. Peoples' Self-Help Housing uses form HUD 27061-H to collect Race & Ethnicity data. An attached copy of the form we use to collect the data is provided below. In addition, our application requests data such as date of birth as well. 8. CDBG ONLY - Identify all eligible activities that apply to the proposed project. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding CDBG eligible activities. ✔✔✔✔ Low/Moderate Income gfedc Slums or Blight gfedc Urgent Need gfedc Area Benefit gfedc Limited Clientele ✔✔✔✔ Housing gfedc N/A - Low/Moderate Income NOT selected gfedc Area Basis gfedc Spot Basis ✔✔✔✔ N/A - Slums or Blight NOT selected ✔✔✔✔ Acquisition of real property gfedc Disposition of real property gfedc Relocation of individuals, families, businesses, non-profit organizations, and/or farms gfedc Removal of architectural barriers gfedc Housing rehabilitation 9. HOME ONLY - Indicate either "own" if the units will be owned or "rent" if the units will be rentals next to all activities included in the proposed project. Write "N/A" for those activities that are not applicable. 10. TITLE 29 ONLY - Indicate either "own" if the units will be owned or "rent" if the units will be rentals next to all activities included in the proposed project. Write "N/A" for those activities that are not applicable. Refer to the Title 29 Ordinance in the Library for more information. Additional Requirements 11. CDBG/HOME ONLY - If the project includes temporary or permanent relocation of occupants, it is subject to the Uniform Relocation Act (URA). Initial in the box below to signify that you have read and understand this requirement. If this question if not applicable, write N/A in the box below. If applicable, upload a completed Relocation Plan under the Documents Requested section below. N/A 12. HOME ONLY - CONSTRUCTION/REHABILITATION ONLY - Describe how the project will meet ADA and Section 504 standards for accessibility by the disabled. Describe the methods, funding and timetable to be utilized to address the problems. Section 504 (24 CFR Part 8) applies to new construction of multifamily housing with five or more units, or substantial rehabilitation of multifamily housing projects that have 15 or more units. Please refer to the Library for more information. The project will meet ADA and Section 504 standards for accessibility by the disabled at the time of construction completion. The project will be designed to meet these standards and will be verified by the approving jurisdiction prior to final occupancy to determine com 13. HOME ONLY - Please see "Notice to Affordable Housing Projects Receiving HOME Funding" in the Library and initial in the box below that you have read and understand this notice. SO gfedc Administrative technical assistance and planning studies (specified) rent Development of new housing units N/A Rehabilitation of existing housing units N/A Property acquisition N/A Acquisition of existing housing units N/A Tenant-based rental assistance (TBRA 80% AMI) (RENTAL HOUSING ONLY) 0.000.00 TOTAL rent Development of new housing units N/A Rehabilitation of existing housing units 0.000.00 TOTAL Documents Requested *Required?Attached Documents * Client Intake Form(s) for Limited Clientele (if applicable) Tenant Income Certification Race and Ethnic Data Reporting Form HUD-27061-H Map for Area Benefit (if applicable) CDBG Requirements and Acknowledgements (Please download the template below and upload an initialed document here) download template ✔✔✔✔ CDBG Requirements & Acknowledgements Home Requirements Acknowledgements General Liability Insurance General Liability Insurance Relocation Plan - Residential download template Relocation Plan - Business download template Application Questions top 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. Project Summary 2. Project Address(es): If the proposed project has multiple addresses, please upload a map of the specific locations under the Documents tab 3720 Broad Street San Luis Obispo, CA 93401 3. Jurisdiction(s)/Area(s) Served: Select all that apply. For Title 29 requests, please refer to the Title 29 Market Areas map in the Library. 4. Brief Project Description: You will have the chance to expand on your project description further in the application. Please upload any maps, photos, drawings or plans under the Documents tab The project site is located at 3720 Broad Street in the City of San Luis Obispo. It is 59,220 sf (1.36 ac) in size, flat (<5% average slope), generally rectangular shaped, and currently vacant and undeveloped. The lot was created as part of a Minor (4- lot) Subdivision approved per Resolution 13-02 and recorded on January 31, 2014, and has access via a 40’ wide shared private driveway. The parcel is zoned Service Commercial with a Special Considerations overlay (C-S-S). Residential uses are permitted as part of mixed use projects in this zone at a density up to 24 units per acre. The project will provide 40 units, which will be 100% affordable. The unit mixtures will range from 1-bedroom, 2-bedroom and 3- bedroom units. The project will target income levels of extremely low, to low income. The Area Medium Income (AMI) targets will range between 30% AMI – 60% AMI. A table providing affordability statics has been provided below. 5. Please answer the following: Please mark N/A for all questions not applicable. Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. gfedc CDBG only gfedc HOME only gfedc Title 29 only gfedc CDBG and HOME gfedc CDBG and Title 29 gfedc HOME and Title 29 ✔✔✔✔ CDBG, HOME and Title 29 gfedc Arroyo Grande gfedc Atascadero gfedc Morro Bay gfedc Paso Robles gfedc Pismo Beach ✔✔✔✔ City of San Luis Obispo gfedc County of San Luis Obispo gfedc TITLE 29 ONLY - Open to All gfedc TITLE 29 ONLY - North County gfedc TITLE 29 ONLY - South County ✔✔✔✔ TITLE 29 ONLY - Central County gfedc TITLE 29 ONLY - North Coast 1,223,679 CDBG funding requested 870,000 HOME funding requested 65,497.35 Title 29 funds requested 15,974,418 Total cost to complete project 6. Please indicate if your organization is interested in applying for Permanent Local Housing Allocation (PLHA) funds for eligible activities in the 2020 funding cycle. If so, describe how your proposal would address unmet housing needs in the county. Please refer to the PLHA web page linked in the Library. Information given below will assist the County in developing its application for PLHA funding. However, there is no guarantee that PLHA funding will be available for the requested activities. PSHH is highly interested in applying for PLHA funds during the 2020 funding cycle for this project in order to meet a number of community needs simultaneously. PLHA funds would make it significantly easier to finance much-needed permanent supportive housing in the San Luis Obispo area. Additionally, the proposed 10 units designated for veterans would address a critical need for housing and supportive services for this population. Best practices and extensive research indicates that a Housing First model and approach is a time-tested and true solution to this problem. Additionally, PSHH is working with local agencies to provide housing for veterans, homeless, veterans, homeless individuals, families of very low to low income, and families at risk of becoming homeless. In order to provide housing for these individuals it is crucial to receive PLHA funding. Agency Details, Capacity, and Experience 7. Type of agency: 8. Is the organization faith-based? 9. Please answer the following: If this is your first time applying to the County for funds, please upload your organizations’ incorporation documents in the Documents tab. 10. Agency Mission Statement: The mission of Peoples' Self-Help Housing is: We build affordable homes with site-based services that offer opportunities to change lives and strengthen communities on the central coast of California. 11. Briefly describe the services provided and development projects your organization is CURRENTLY working on (regardless of funding source). PSHH has over twenty projects in our "pipeline" at different stages of development. Currently, we do not have any projects in construction in SLO county but we have two projects under construction and on track to be completed by the Spring of 2020 in Santa Barbara County. Guadalupe Court will provide 38 rental units, a community center, and a play area, that will serve families and farmworkers in Guadalupe. Sierra Madre Cottages includes 40 rental units, a community center, and a garden for seniors in Santa Maria. PSHH has its own in house supportive services. The Supportive Housing Program (SHP) is a clinically-based case management and social services program that has been providing services to Peoples’ Self-Help Housing (PSHH) residents since 2004. SHP provides cost-free, voluntary, and confidential services that are available to all PSHH residents. The program is designed to assist residents in achieving and maintaining independent functioning and self-sufficiency. This is achieved by 11/2020 Anticipated start date 04/2022 Anticipated end date 18,133,594.3518,133,594.35 TOTAL ✔✔✔✔ 501(c)(3) gfedc For Profit gfedc Gov't/Public gfedc Other: gfedc Yes ✔✔✔✔ No 8/9/1970 Date of incorporation $14793397 Annual operating budget 200 Number of paid staff 326 Number of volunteers 14,793,923.0014,793,923.00 TOTAL providing direct services that include crisis intervention, case management, counseling, homeless prevention, homeless placement, employment/education, home management, preventive education, financial management, advocacy, benefits/entitlements, etc. SHP staff utilizes qualified, trauma-informed and culturally competent skills to work with vulnerable low-income residential populations (including veterans, seniors, and individuals with physical and mental disabilities). Over the past year, the SHP has been immensely successful in not only preventing residents from losing their housing but also with placing homeless individuals and families into PSHH housing. In fact, more than 98% of residents who have received these services have been able to stabilize their housing and avoid homelessness and displacement. 12. Briefly describe the services and development projects your organization is PROPOSING (regardless of funding source). PSHH has eight proposed development projects in San Luis Obispo County. These include: Broad Street, 40 units located in San Luis Obispo, Target Population families; Cambria Pines, 33 units located in Cambria, Target Population families; Del Rio Ridge, 42 units located in Atascadero, Target Population families; Pismo Beach, 50 units located at 855 4th Street, Target Population the transitional youth/special needs population; Rolling Hills III, 28 units located in Templeton, Target Population families; San Luis Ranch, 64 units located in San Luis Obispo, Target Population, families; Templeton Place II, 36 units located in Templeton, Target Population seniors; Tiburon Place, 68 units located in San Luis Obispo, Target Population families. PSHH will be using our in house supportive services for all proposed projects. 13. How does the proposed project complement and collaborate with existing efforts? Does your organization partner with other organizations? This project will provide safe and affordable housing for families in San Luis Obispo. Broad Street Place will strengthen the San Luis Obispo community by providing on-site services to the 40 families it will serve. Our team has close connections to a variety of groups, we are members of many community organizations and are well known in the San Luis Obispo County community. Some of our community partners and collaborations include American Red Cross, CalPoly-Family Health Research, Calpoly-STRIDE, CAPSLO, City of Arroyo Grande-Recreation Services, Community Health Centers of the Central Coast, Cuesta: San Luis Obispo Community College, Food Bank Coalition of San Luis Obispo, Planned Parenthood, San Luis Obispo Council of Governments, San Luis Obispo Office of Education, San Luis Obispo County Public Health Department - Health Promotion, SLO NOOR Foundation, South Count SAFE Family Resource center, Sports Warehouse, Tolosa Children's Dental Center, University of California Cooperative Extension San Luis Obispo County, the YMCA, and more. 14. If the proposed project will serve homeless households, please describe how the project will coordinates with other homeless service providers to connect homeless individuals and families to resources. If this question is not applicable, write N/A in the box below. In regards to our VHHP units we will be targeting veteran individuals, veterans at risk of becoming homeless, and homeless veterans. PSHH will provide full services as required and recommended by VHHP funding. This will include, but is not limited to: 1.) on-site case management (operating out of the social services offices) 2) implementing evidence-based practices to engage and assist tenants in addressing behaviors that may make housing stability challenging 3.) Offering extensive mental and physical services, recreational and social activities, educational services, employment services, food and clothing, or civil legal services. 15. Please describe your organization’s capacity to implement the proposed project. Who will be involved? List projects of similar size and type that your organization has completed. PSHH has an extensive track record as a successful full-service housing developer; processing entitlements including density bonuses, rezoning and general plan amendments (agriculture to residential); construction of multifamily housing on leased land; proven ability to obtain construction and permanent financing from a variety of private, federal, state and local resources to create over 1,800 units of affordable rental housing similar to this project. PSHH has 200 employees dedicated to the Mission of building affordable homes and providing site-based services. For this project, the in-house development team will consist of John Fowler (CEO), Ken Trigueiro (VP of Real Estate Finance), Morgen Benevedo (Director of Multifamily Housing Development), Mark Wilson (Senior Project Manager), Steven Orozco (Project Manager). The in-house construction team will consist Todd Broussard (Director of Construction), Bill Loar (Senior General Superintendent), Darrel Choubon (Construction Site Superintendent), and hired contractors and subcontractors. The in-house property management team includes Joe Thompson (Chief Operating Officer, Property Management), Anna Corbett (Director of Property Management), and an on-site manager that is to be determined. Supportive services will be led by Rick Gulino (Director of Neighborhood Development & Resident Services). Similar Projects Completed: Casas at Los Carneros (Goleta) - 70 rental units for families Los Adobes de Maria III (Santa Maria) - 34 rental units for families and farmworkers Jardin De Las Rosas (Santa Barbara) - 40 rental units for families Rolling Hills II (Templeton) - 30 rental units for families 16. Briefly describe your agency’s record keeping system with relevance to the proposed project. Refer to Chapter 13 of "Basically CDBG" in the Library for more information on record keeping for CDBG. The Peoples’ Self-Help Housing Corporation (PSHHC) accounting system is the SAGE 100 ERP product. The SAGE 100 ERP system allows for the tracking and accounting of each non-profit program and grant separately. PSHHC closes the books every month in accordance with GAAP standards and reports to the Board revenue and expense variances to the budget regularly. Peoples' Self-Help Housing has an in house property management department. PSHHC uses Yardi for Property Management Accounting. Yardi records all tenant charges, receipts, accounts payable, accounts receivable and all General Ledger transactions as well as all documentation for Affordable program compliance (HOME, USDA, HUD, etc). Yardi is able to produce all property financials and contains the budgets as well. PSHHC maintains historical electronic copies and hard copies of receipts, payables, and vendor back-up etc. for 7 years. 17. CDBG ONLY - Will the services offered by your organization increase or expand as a result of CDBG assistance? 18. CDBG ONLY - IF YES TO ABOVE - What new programs or services will be provided? If this question is not applicable, write N/A in the box below. n/a 19. CDBG ONLY - IF YES TO QUESTION 17 - Describe how existing programs or services will be expanded and what percentage of an increase is expected. If this question is not applicable, write N/A in the box below. n/a Project Details 20. Please describe the proposed project in detail. What activities are to be undertaken? Please attach a timeline of the project milestones under the Documents tab. The project site is located at 3720 Broad Street in the City of San Luis Obispo. It is 59,220 sf (1.36 ac) in size, flat (<5% average slope), generally rectangular shaped, and currently vacant and undeveloped. The lot was created as part of a Minor (4- lot) Subdivision approved per Resolution 13-02 and recorded on January 31, 2014, and has access via a 40’ wide shared private driveway. The parcel is zoned Service Commercial with a Special Considerations overlay (C-S-S). Residential uses are permitted as part of mixed use projects in this zone at a density up to 24 units per acre. The project will provide 40 units, which will be 100% affordable. The unit mixtures will range from 1-bedroom, 2-bedroom and 3- bedroom units. The project will target income levels of extremely low, to low income. The Area Medium Income (AMI) targets will range between 30% AMI – 60% AMI. A table providing affordability statics has been provided below. The project is currently going through a major ARC review with the City of San Luis Obispo. PSHH anticipates that this process will be complete by end of year 2019. If ARC review is complete by end of year 2019 the project will be applying for VHHP funding in January 2020. Following a VHHP application the project will then be applying for federal 9% tax credits. 21. CDBG/HOME ONLY - FOR AQUISTIONS ONLY - Identify the following: If this question is not applicable, write N/A in the boxes below. 22. CDBG/HOME ONLY - Please estimate the number of unduplicated persons or households to benefit from the gfedc Yes ✔✔✔✔ No 053231048 Assessor's parcel number 1.36 Parcel size (sq. ft. or acres) 0 Cumulative square footage of buildings on-site (if applicable) 53,231,049.3653,231,049.36 TOTAL proposed project. Write "p" for persons or "hh" for households. Please refer to the HUD Income Limits and CDBG guidebooks for information on Presumed Benefit populations. Please enter any presumed benefit households as low-income. 23. CDBG ONLY - If the project serves any of the presumed benefit populations under the Low/Moderate Income national objective, please describe how the project will directly benefit the populations identified. If this question is not applicable, write N/A in the box below. Under the low/moderate income national objective the project will benefit low income households by providing them with rental housing.The project is deep targeting for households ranging from 30% ami to 60% ami. In order to provide rental housing for these households it is crucial to receive CDBG funding so it can be utilized for acquisition of the property. 24. TITLE 29 ONLY - Please estimate the number of households within each eligible income level to benefit from the proposed project. Please refer to the "Affordable Housing Standards for Title 29" in the Library for eligible income limits. 25. Identify the projected target population your proposed project will serve (including age, race, residency, handicap status, income level or other unit characteristics or subgroup information) and how that population will benefit from the project. PSHH will be targeting individuals of all age groups at this project location. In relation to VHHP funding we will be targeting veterans, homeless veterans, veterans at risk of becoming homeless, and critically homeless veterans. Ten units will be set aside for veterans all which are below 30% ami. The remaining 29 units will be set aside for families within the 30% ami to 60% ami, homeless families, and families at risk of becoming homeless. 26. Identify whether or not the site is owned or leased by the applicant. If optioned or owned by another entity, provide their name and contact information. Owned - Peoples' Self-Help Housing Corporation, 3533 Empleo Street, San Luis Obispo, 805-548-2343 27. CDBG/HOME ONLY - AQUISITIONS ONLY - Please answer the following: If this question is not applicable, write N/A in the box below. 28. What is the current zoning of the project site? Is the project site zoned correctly for the proposed activity? If zoning information is not known, contact the local municipality to request assistance. The parcel is zoned Service Commercial with a Special Considerations overlay (C-S-S). 29. If the project is NOT zoned correctly for the proposed activity, provide an explanation of efforts and a timetable to change the zoning or obtain a variance. If this question is not applicable, write N/A in the box below. Residential uses are permitted as part of mixed use projects in this zone at a density up to 24 units per acre. PSHH will be doing a mixed use project at this location. 30. Has environmental review been completed (CEQA and/or NEPA)? 39hh TOTAL number of persons (p) or households (hh) regardless of income 21hh Of the total number of persons (p) or households (hh) entered above, how many will be LOW-INCOME (earning 51% - 80% or less of the County median-income) 18hh Of the total number of persons (p) or households (hh) entered above, how many will be VERY LOW- INCOME (earning 50% or less of the County median-income) 0.000.00 TOTAL 18 Number of very-low income households 21 Number of low income households 0 Number of moderate income households 0 Number of workforce income households 39.0039.00 TOTAL 1600000 What is the proposed purchase amount? 02/03/2016 What is the anticipated escrow closing date? 1,600,000.001,600,000.00 TOTAL ✔✔✔✔ Yes - CEQA review completed gfedc No - CEQA review not completed gfedc N/A - CEQA not required gfedc Yes - NEPA review completed 31. Please answer yes or no to the following: If applicable, please upload a copy of the Phase I or II environmental assessment under the Documents tab. 32. Are there any existing buildings on the project property that were constructed prior to 1978? 33. IF YES TO ABOVE, please answer the following questions: If this question is not applicable, write N/A in the boxes below. Please upload a copy of the asbestos risk assessment report (s) and/or lead hazard risk assessment report(s) under the Documents tab, if applicable. 34. Identify all permits necessary for the project (local, state or federal). Local - City of San Luis Obispo -Planning Commission Approval - Project approved in November 2017 -Architectural Review Commission - Pending -Building Permits - Will be applying for mid year 2020 Regional - County of San Luis Obispo -NEPA Clearance - Still needs to be completed 35. State whether or not the necessary permits have been issued. If a permit has not yet been issued, indicate when the permit(s) will be applied for or issued. Please provide proof of permit issuance under the Documents tab. Local - City of San Luis Obispo -Planning Commission Approval - Project approved in November 2017 -Architectural Review Commission - Pending, expected to get completion by end of year 2019 -Building Permits - Will be applying for mid year 2020 Regional - County of San Luis Obispo -NEPA Clearance - Still needs to be completed Financial 36. Briefly describe your agency’s auditing requirements, including those for the proposed project. Please upload a copy of your most recent audit under the Documents tab. PSHHC financial records are audited once a year. Our annual audit is in accordance with Government Auditing Standards issued by the Comptroller General of the United States. The Duncan Group is audited separately each year. Most of our ✔✔✔✔ No - NEPA review not completed yes Has a Phase I or Phase II environmental assessment been conducted for the property? no Are there any known hazards on or around the site (e.g. asbestos, storage tanks – underground, aboveground)? no Is the project on a property designated or been determined to be potentially eligible for designation as a local, state, or national historic site? no Are there any building(s)/structure(s) located on a Historic Site or within a Historic District? no Is the project site located within a 100-year flood plain? no IF YES TO ABOVE, does your agency have flood insurance? no Will there be demolition required? 0.000.00 TOTAL gfedc Yes ✔✔✔✔ No N/A Has an asbestos risk assessment report(s) been prepared for the building(s)? N/A Has the building(s) been abated for asbestos? N/A Has a lead hazard risk assessment report(s) been prepared for the building(s)? N/A Has the building(s) been abated for lead paint? N/A Will children occupy the building(s)? N/A IF CHILDREN WILL OCCUPY THE BUILDING, indicate the age range of the children. If no children will occupy the building, write N/A. 0.000.00 TOTAL properties are subject to annual audit, however the others are rolled up into PSHHC audits. Audits are performed by an independent CPA firm as in compliance with GAAP. 37. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? Operation and maintenance costs will be partially covered by resident rents. However, given the very deep targeting of this site, in order for the project to have healthy cash flow, PSHH will apply utilizing an operating cash flow of $4245 for the ten VHHP units. These funds will be applied toward each unit to assist with the operating budget. . 38. Identify whether or not the project is required to pay a prevailing wage. If not, briefly explain. No 39. CONSTRUCTION/REHABILITATION ONLY - The following asks about tax credits. If this question is not applicable, write N/A in the boxes below. 40. Do you have any CDBG/HOME/ESG funds remaining from prior Fiscal Year allocations? 41. IF YES TO ABOVE, please answer the following: If this question is not applicable, write N/A in the boxes below. 42. CDBG ONLY - Identify all jurisdictions you are applying to for 2020 CDBG funds by indicating the amount applied for at each jurisdiction. Write N/A for any jurisdictions not being applied to for 2020 CDBG funding. Any project being recommended for less than $8,000 total will not be funded per the Cooperation Agreement between the County and participating cities of the Urban County. 43. CONSTRUCTION/REHABILITATION ONLY - Please upload a pro forma (20 year pro forma for rental housing projects) under the Documents tab. If this question is not applicable, write N/A in the box below. If applicable, write "uploaded" below once the pro forma has been uploaded under the Documents tab. Uploaded 44. HOME ONLY - TBRA ONLY - Please indicate the amounts to be spent for rental assistance, deposit assistance, and project administration. If this question is not applicable, write N/A in the boxes below. 2nd round If the proposed project will be applying for tax credits, to which round will it be applying for? (1st round/2nd round) If applying for 1st round, if your project is identified to receive funds, will your project require a Reservation Letter for the state tax creditors? (YES/NO) 0.000.00 TOTAL gfedc Yes ✔✔✔✔ No N/a What fiscal year(s) did you receive the funding? N/a What project did you receive the funding for? N/a How much is remaining? 0.000.00 TOTAL City of Arroyo Grande City of Atascadero City of Morro Bay City of Paso Robles City of Pismo Beach 496355 City of San Luis Obispo 727324 County of San Luis Obispo 1,223,679.001,223,679.00 TOTAL N/A Rental assistance N/a Deposit assistance N/a Project administration 0.000.00 TOTAL Budget top Funding Sources/Revenues Committed Conditional Proposed CDBG (this years' request) $ 1,223,679.00 HOME funding (this years' request) $ 870,000.00 Title 29 funding (this years' request) $ 65,497.35 CDBG funding (previous years) HOME funding (previous years) Other Federal Funds (9% Federal tax credits): $ 10,178,632.00 State (VHHP): $ 1,250,000.00 Local/County (non-federal)(please specify which jurisdiction): Local/City (City of San luis Obispo In-lieu funds): $ 1,700,000.00 Total $ 0.00 $ 0.00 $ 15,287,808.35 Funding Uses/Expenses CDBG HOME Title 29 Personnel Costs Operating Costs Professional Services Construction Costs $ 870,000.00 $ 65,497.35 Capital Outlay Relocation Expenses Permits, Development Fees Appraisal Fees Property Aquisition $ 1,223,679.00 Legal and Public Notices Other: Total $ 1,223,679.00 $ 870,000.00 $ 65,497.35 Budget Narrative Title 29 funds will assist in the construction of new affordable units to benefit households ranging from 30% ami to 60% ami. With the project getting ready to apply for VHHP funding in January 2020, any local funds awarded will also assist its competitiveness in the VHHP 2020 funding cycle as well as federal tax credit funding applications. Additionally, the funds requested will be used for acquisition of the project and costs associated with development impact fees and construction costs. Tables top HOME Matching Funds Sources Amount 9% federal tax credits $ 10,178,632 $ $ $ $ $ Total $ 10,178,632 Documents top Application ID: 151338 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2019 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. Documents Requested *Required?Attached Documents * Incorporation Documents (if applicable) 501 (C)(3) IRS Letter Board of Directors Articles of Incorporation PSHH Bylaws Certificate of Good Standing Timeline of Project Milestones ✔✔✔✔ Timeline of Project Milestones Proof of Permit Issuance (if applicable) Planning Commission Resolution Asbestos Risk Assessment (if applicable) Lead Hazard Risk Assessment (if applicable) Phase I or II Environmental Assessment (if applicable) Phase 1 Map of Multiple Project Locations (if applicable) Project Photos/Plans/Drawings (if applicable) Broad Street Place Plans Most Recent Audit ✔✔✔✔ 2018 Audited Financials Commitment Letters for funds (if available) Timeline of Expenditures ✔✔✔✔ Broad Street Place Timeline of Expenditures 20 year pro forma for rental housing projects Broad Street Place proforma with 20 year cashflow Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ County of San Luis Obispo 2020 HOUSING (CDBG, HOME AND TITLE 29) 10/31/2019 deadline San Luis Obispo Non-Profit Housing Corp (in collaboration with HASLO) SLO - Housing For Homeless Special Needs/Mental Health Clients Jump to: Eligibility Application Questions Budget Tables Documents Submitted: 10/25/2019 2:05:20 PM (Pacific) Project Contact Scott Smith ssmith@haslo.org Tel: 805-594-5323 Additional Contacts klitzinger@haslo.org San Luis Obispo Non-Profit Housing Corp (in collaboration with HASLO) 487 Leff Street San Luis Obispo, CA 93401-4347 CEO Scott Smith ssmith@haslo.org Telephone 805-594-5323 Fax Web www.haslo.org EIN 93-1038371 DUNS 965581304 (N)CAGE 86VA4 SAM Expires Eligibility top 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. CDBG National Objectives Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. gfedc CDBG only gfedc HOME only gfedc Title 29 only gfedc CDBG and HOME ✔✔✔✔ CDBG and Title 29 gfedc HOME and Title 29 gfedc CDBG, HOME and Title 29 2. CDBG ONLY - Please select the CDBG national objective that best applies to the proposed project. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding CDBG national objectives. 3. CDBG ONLY - IF LOW/MODERATE INCOME WAS SELECTED - Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding the Low/Moderate Income national objective. 4. CDBG ONLY - IF SLUMS OR BLIGHT WAS SELECTED - Select which criteria the proposed project intends to qualify under to meet the Slums or Blight national objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding the Slums or Blight national objective. Beneficiary Documentation 5. CDBG ONLY - Please explain how the proposed project meets the selected CDBG National Objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab. The CDBG funds rehabilitate housing for homeless special needs/mental health clients in the City of San Luis Obispo. 6. CDBG/HOME ONLY - How will you document and maintain income status or presumed benefit status of each beneficiary in compliance with HUD regulations? Please provide a sample of your Client Intake Form under the Documents Requested section below. Income verification for beneficiaries must be provided in accordance with 24 CFR Part 5; a link is provided in the Library. We will contract with HASLO, which employs staff specially certified in beneficiary compliance. HUD income guidelines will be utilized to determined maximum allowable incomes. Third party documentation of actual income will be gathered and maintained in the client file, along with an eligibility calculation sheet, intake questionnaire and application. Eligible Activities 7. CDBG/HOME ONLY - How will you collect demographic data on the beneficiaries of the proposed project (i.e. racial/ethnic characteristics)? Please provide a sample of your Client Intake Form under the Documents Requested section below. To qualify for an award of CDBG/HOME funds, the agency must collect race and ethnicity information from all clients. This information will be collected as part of the client intake process, including race and ethnic information. A sample intake form is provided. 8. CDBG ONLY - Identify all eligible activities that apply to the proposed project. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding CDBG eligible activities. 9. HOME ONLY - Indicate either "own" if the units will be owned or "rent" if the units will be rentals next to all ✔✔✔✔ Low/Moderate Income gfedc Slums or Blight gfedc Urgent Need gfedc Area Benefit gfedc Limited Clientele ✔✔✔✔ Housing gfedc N/A - Low/Moderate Income NOT selected gfedc Area Basis gfedc Spot Basis gfedc N/A - Slums or Blight NOT selected gfedc Acquisition of real property gfedc Disposition of real property gfedc Relocation of individuals, families, businesses, non-profit organizations, and/or farms gfedc Removal of architectural barriers ✔✔✔✔ Housing rehabilitation gfedc Administrative technical assistance and planning studies (specified) activities included in the proposed project. -answer not presented because of the answer to #1- 10. TITLE 29 ONLY - Indicate either "own" if the units will be owned or "rent" if the units will be rentals next to all activities included in the proposed project. Write "N/A" for those activities that are not applicable. Refer to the Title 29 Ordinance in the Library for more information. Additional Requirements 11. CDBG/HOME ONLY - If the project includes temporary or permanent relocation of occupants, it is subject to the Uniform Relocation Act (URA). Initial in the box below to signify that you have read and understand this requirement. If this question if not applicable, write N/A in the box below. If applicable, upload a completed Relocation Plan under the Documents Requested section below. SS. No temporary relocation will be required as units will remain habitable during rehab. 12. HOME ONLY - CONSTRUCTION/REHABILITATION ONLY - Describe how the project will meet ADA and Section 504 standards for accessibility by the disabled. Describe the methods, funding and timetable to be utilized to address the problems. -answer not presented because of the answer to #1- 13. HOME ONLY - Please see "Notice to Affordable Housing Projects Receiving HOME Funding" in the Library and initial in the box below that you have read and understand this notice. -answer not presented because of the answer to #1- Development of new housing units Rent Rehabilitation of existing housing units 0.000.00 TOTAL Documents Requested *Required?Attached Documents * Client Intake Form(s) for Limited Clientele (if applicable) Sample Client Intake Form Map for Area Benefit (if applicable) CDBG Requirements and Acknowledgements (Please download the template below and upload an initialed document here) download template ✔✔✔✔ CDBG Requirements and Acknowledgements General Liability Insurance GL Insurance Relocation Plan - Residential download template Relocation Plan - Business download template Application Questions top 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. gfedc CDBG only gfedc HOME only gfedc Title 29 only gfedc CDBG and HOME ✔✔✔✔ CDBG and Title 29 gfedc HOME and Title 29 Project Summary 2. Project Address(es): If the proposed project has multiple addresses, please upload a map of the specific locations under the Documents tab This project involves rehabilitation of two homes, at different locations. Both are within the City of San Luis Obispo. 1) Patricia Street - Men's House 2) Laurel Lane - Women's House 3. Jurisdiction(s)/Area(s) Served: Select all that apply. For Title 29 requests, please refer to the Title 29 Market Areas map in the Library. 4. Brief Project Description: You will have the chance to expand on your project description further in the application. Please upload any maps, photos, drawings or plans under the Documents tab This project is being done in collaboration with HASLO. It involves rehabilitation of two homes in the City of San Luis Obispo owned by San Luis Obispo Non-Profit Housing Corporation. The homes have been operated as affordable shared housing/group homes for homeless mental health clients for approximately 20 years. The homes were originally acquired with a private bank loan and general funds from SLONP and HASLO. All services related to the clients are provided by Transitions Mental Health. The homes provide a stable affordable, supported living environment, but cannot continue without rehabilitation. It is not possible to finance the work with bank funds, as this would cause a substantial increase in rents which clients are unable to pay. The homes are currently under no regulatory agreement/use restriction. Use of CDBG would put them in good physical condition & enable a regulatory agreement assuring long-term use as affordable housing. 5. Please answer the following: Please mark N/A for all questions not applicable. 6. Please indicate if your organization is interested in applying for Permanent Local Housing Allocation (PLHA) funds for eligible activities in the 2020 funding cycle. If so, describe how your proposal would address unmet housing needs in the county. Please refer to the PLHA web page linked in the Library. Information given below will assist the County in developing its application for PLHA funding. However, there is no guarantee that PLHA funding will be available for the requested activities. Yes interested if other funding not available for this project. The housing of homeless special needs clients is one of the greatest unmet needs and one of the most difficult to address. gfedc CDBG, HOME and Title 29 gfedc Arroyo Grande gfedc Atascadero gfedc Morro Bay gfedc Paso Robles gfedc Pismo Beach ✔✔✔✔ City of San Luis Obispo ✔✔✔✔ County of San Luis Obispo ✔✔✔✔ TITLE 29 ONLY - Open to All gfedc TITLE 29 ONLY - North County gfedc TITLE 29 ONLY - South County ✔✔✔✔ TITLE 29 ONLY - Central County gfedc TITLE 29 ONLY - North Coast 378695 CDBG funding requested HOME funding requested If avail Title 29 funds requested 378695 Total cost to complete project Sept 2020 Anticipated start date Aug 2021 Anticipated end date 757,390.00757,390.00 TOTAL Agency Details, Capacity, and Experience 7. Type of agency: 8. Is the organization faith-based? 9. Please answer the following: If this is your first time applying to the County for funds, please upload your organizations’ incorporation documents in the Documents tab. 10. Agency Mission Statement: Create, preserve and operate affordable housing throughout SLO County. 11. Briefly describe the services provided and development projects your organization is CURRENTLY working on (regardless of funding source). Affordable housing is our service. We are currently working on many, many projects. These include 1) Morro Bay affordable housing - 35 apartments. Approval anticipated March 2020. 2) Arroyo Grande affordable housing - 20 apartments. In construction. 3) Pismo Beach Affordable housing - 20 apartments 4) Courtyard at the Meadows - 36 apartments, SLO. In construction 5) Bishop Street Studios - 34 apartments, SLO. In construction 6) Broad Street Mixed Use - 10 mod apartments + commercial. Building permit pending 7) Re-development Maxine Lewis Shelter Site - 35 units affordable. Design. 8) Scattered site rehab/preservation - $25 mil rehab, 14 sites. Converting 168 units to 175. In construction. 9) Other - Many other sites also in progress. 12. Briefly describe the services and development projects your organization is PROPOSING (regardless of funding source). In this application we are proposing the rehabilitation of two group homes for homeless special needs in the City of San Luis Obispo. 13. How does the proposed project complement and collaborate with existing efforts? Does your organization partner with other organizations? The proposed project complements existing efforts because it enables the long-term continuation of the service through rehabilitation of the housing, and also assures the continuation of the service by putting the properties under a Regulatory Agreement. SLONP has already leveraged private bank financing and other non-governmental funds for the acquisition and has been operating these for over 20 years. However, they are now in need or rehabilitation in order to continue the service. Transitions Mental Health is or service partner at these two homes, and provides case management and supportive services, while we provide the housing piece. Currently these homes could be sold and/or converted to market rate housing, as they are under no restriction. The use of CDBG funds would not only enhance the physical condition and ability to continue operation, but also guarantee their affordable use. 14. If the proposed project will serve homeless households, please describe how the project will coordinates with other homeless service providers to connect homeless individuals and families to resources. If this question is not applicable, write N/A in the box below. We will coordinate with both HASLO and Transitions Mental Health. Both organizations partner on the 50 Now Program, are members of the HSOC, as well as partners on Bishop Street Studios. 15. Please describe your organization’s capacity to implement the proposed project. Who will be involved? List ✔✔✔✔ 501(c)(3) gfedc For Profit gfedc Gov't/Public gfedc Other: gfedc Yes ✔✔✔✔ No 4/30/1990 Date of incorporation 900223 Annual operating budget 1 (+HASLO)Number of paid staff Number of volunteers 900,223.00900,223.00 TOTAL projects of similar size and type that your organization has completed. We have completed and operate nearly 1,000 units, and have a large pipeline in the works (see above). Scott Smith CEO, Ken Litzinger CFO and Michael Burke Director of Construction and Development will be centrally involved. Together they have over 50 years experience in affordable housing development and management. 3 years ago we rehabilitated a similar shared housing/group home on Sydney St using City CDBG funds and it was successfully completed and continues to operate. 16. Briefly describe your agency’s record keeping system with relevance to the proposed project. Refer to Chapter 13 of "Basically CDBG" in the Library for more information on record keeping for CDBG. We keep detailed financial as well as client records. Our CEO and Accounting Manager are both CPAs (Certified Public Accountants). We undergo an annual third party audit. Additionally each project undergoes its own third party financial and client compliance audit. Our property operations staff are all trained and third party certified in beneficiary eligibility compliance for all federal housing programs. All client eligibility documentation is maintained locally and available for inspection at any time. Client eligibility is validated using third party documentation of income and assets. 17. CDBG ONLY - Will the services offered by your organization increase or expand as a result of CDBG assistance? 18. CDBG ONLY - IF YES TO ABOVE - What new programs or services will be provided? If this question is not applicable, write N/A in the box below. Without the CDBG assistance the service level would have to decrease. Bank financing would need to be used for the renovation, rents raised, and clients would not longer be able to afford to live there. 19. CDBG ONLY - IF YES TO QUESTION 17 - Describe how existing programs or services will be expanded and what percentage of an increase is expected. If this question is not applicable, write N/A in the box below. Housing and services will be preserved. Project Details 20. Please describe the proposed project in detail. What activities are to be undertaken? Please attach a timeline of the project milestones under the Documents tab. This project consists of the rehabilitation of two group homes that provide affordable housing to homeless mental health and other special needs clients. The estimated rehabilitation cost is $148,300 for the Laurel Lane house, and $181,100 for the Patricia Drive house. The rehabilitation work would begin in March 2021 to avoid winter 2020 rains. It will be completed by August 2021. A timeline and work scope are attached. 21. CDBG/HOME ONLY - FOR AQUISTIONS ONLY - Identify the following: If this question is not applicable, write N/A in the boxes below. 22. CDBG/HOME ONLY - Please estimate the number of unduplicated persons or households to benefit from the proposed project. Write "p" for persons or "hh" for households. Please refer to the HUD Income Limits and CDBG guidebooks for information on Presumed Benefit populations. Please enter any presumed benefit households as low-income. gfedc Yes ✔✔✔✔ No n/a Assessor's parcel number Parcel size (sq. ft. or acres) Cumulative square footage of buildings on-site (if applicable) 0.000.00 TOTAL 10 hh TOTAL number of persons (p) or households (hh) regardless of income Of the total number of persons (p) or households (hh) entered above, how many will be LOW-INCOME (earning 51% - 80% or less of the County median-income) 10 hh Of the total number of persons (p) or households (hh) entered above, how many will be VERY LOW- INCOME (earning 50% or less of the County median-income) 0.000.00 TOTAL 23. CDBG ONLY - If the project serves any of the presumed benefit populations under the Low/Moderate Income national objective, please describe how the project will directly benefit the populations identified. If this question is not applicable, write N/A in the box below. It will provide them affordable housing. 24. TITLE 29 ONLY - Please estimate the number of households within each eligible income level to benefit from the proposed project. Please refer to the "Affordable Housing Standards for Title 29" in the Library for eligible income limits. 25. Identify the projected target population your proposed project will serve (including age, race, residency, handicap status, income level or other unit characteristics or subgroup information) and how that population will benefit from the project. Very low income homeless mental health and other special needs clients. They will benefit by receiving affordable housing with support services. It is difficult to anticipate the age, race, etc as it is open to all eligible applicants. However, we anticipate actual will reflect parity with general SLO and homeless Point In Time count demographics. 26. Identify whether or not the site is owned or leased by the applicant. If optioned or owned by another entity, provide their name and contact information. Yes, the sites are currently owned by SLONPH. 27. CDBG/HOME ONLY - AQUISITIONS ONLY - Please answer the following: If this question is not applicable, write N/A in the box below. 28. What is the current zoning of the project site? Is the project site zoned correctly for the proposed activity? If zoning information is not known, contact the local municipality to request assistance. Yes they are correctly zoned. R1. 29. If the project is NOT zoned correctly for the proposed activity, provide an explanation of efforts and a timetable to change the zoning or obtain a variance. If this question is not applicable, write N/A in the box below. n/a 30. Has environmental review been completed (CEQA and/or NEPA)? 31. Please answer yes or no to the following: If applicable, please upload a copy of the Phase I or II environmental assessment under the Documents tab. 10 Number of very-low income households Number of low income households Number of moderate income households Number of workforce income households 10.0010.00 TOTAL N/A What is the proposed purchase amount? N/A What is the anticipated escrow closing date? 0.000.00 TOTAL gfedc Yes - CEQA review completed ✔✔✔✔ No - CEQA review not completed gfedc N/A - CEQA not required gfedc Yes - NEPA review completed ✔✔✔✔ No - NEPA review not completed No Has a Phase I or Phase II environmental assessment been conducted for the property? No Are there any known hazards on or around the site (e.g. asbestos, storage tanks – underground, aboveground)? No Is the project on a property designated or been determined to be potentially eligible for designation as a local, state, or national historic site? No Are there any building(s)/structure(s) located on a Historic Site or within a Historic District? No Is the project site located within a 100-year flood plain? IF YES TO ABOVE, does your agency have flood insurance? 32. Are there any existing buildings on the project property that were constructed prior to 1978? 33. IF YES TO ABOVE, please answer the following questions: If this question is not applicable, write N/A in the boxes below. Please upload a copy of the asbestos risk assessment report (s) and/or lead hazard risk assessment report(s) under the Documents tab, if applicable. 34. Identify all permits necessary for the project (local, state or federal). Some but not all of the rehabilitation work may require a City building permit. 35. State whether or not the necessary permits have been issued. If a permit has not yet been issued, indicate when the permit(s) will be applied for or issued. Please provide proof of permit issuance under the Documents tab. The only permit necessary would be a building permit for some, but not all of the rehabilitation work. It has not been issued. Financial 36. Briefly describe your agency’s auditing requirements, including those for the proposed project. Please upload a copy of your most recent audit under the Documents tab. We undertake an annual corporate audit conducted by a third party firm. Additionally, each development project we undertake undergoes a "Cost Certification Audit" at completion by a third party auditor, and then the project operations is audited annually. 37. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? Project operations and maintenance costs will be funded through master lease payments from TMHA. 38. Identify whether or not the project is required to pay a prevailing wage. If not, briefly explain. No it is not. CDBG only requires prevailing on projects designed for 8 or more units. 39. CONSTRUCTION/REHABILITATION ONLY - The following asks about tax credits. If this question is not applicable, write N/A in the boxes below. 40. Do you have any CDBG/HOME/ESG funds remaining from prior Fiscal Year allocations? 41. IF YES TO ABOVE, please answer the following: If this question is not applicable, write N/A in the boxes below. No Will there be demolition required? 0.000.00 TOTAL ✔✔✔✔ Yes gfedc No No Has an asbestos risk assessment report(s) been prepared for the building(s)? No Has the building(s) been abated for asbestos? No Has a lead hazard risk assessment report(s) been prepared for the building(s)? No Has the building(s) been abated for lead paint? No Will children occupy the building(s)? IF CHILDREN WILL OCCUPY THE BUILDING, indicate the age range of the children. If no children will occupy the building, write N/A. 0.000.00 TOTAL N/A If the proposed project will be applying for tax credits, to which round will it be applying for? (1st round/2nd round) If applying for 1st round, if your project is identified to receive funds, will your project require a Reservation Letter for the state tax creditors? (YES/NO) 0.000.00 TOTAL gfedc Yes ✔✔✔✔ No N/A What fiscal year(s) did you receive the funding? 42. CDBG ONLY - Identify all jurisdictions you are applying to for 2020 CDBG funds by indicating the amount applied for at each jurisdiction. Write N/A for any jurisdictions not being applied to for 2020 CDBG funding. Any project being recommended for less than $8,000 total will not be funded per the Cooperation Agreement between the County and participating cities of the Urban County. 43. CONSTRUCTION/REHABILITATION ONLY - Please upload a pro forma (20 year pro forma for rental housing projects) under the Documents tab. If this question is not applicable, write N/A in the box below. If applicable, write "uploaded" below once the pro forma has been uploaded under the Documents tab. N/A 44. HOME ONLY - TBRA ONLY - Please indicate the amounts to be spent for rental assistance, deposit assistance, and project administration. -answer not presented because of the answer to #1- N/A What project did you receive the funding for? N/A How much is remaining? 0.000.00 TOTAL N/A City of Arroyo Grande N/A City of Atascadero N/A City of Morro Bay N/A City of Paso Robles N/A City of Pismo Beach 378695 City of San Luis Obispo If avail County of San Luis Obispo 378,695.00378,695.00 TOTAL Budget top Funding Sources/Revenues Committed Conditional Proposed CDBG (this years' request) $ 378,695.00 HOME funding (this years' request) Title 29 funding (this years' request) CDBG funding (previous years) HOME funding (previous years) Other Federal Funds (please specify which source): State (please specify which source): Local/County (non-federal)(please specify which jurisdiction): Local/City (non-federal)(please specify which jurisdiction): In-kind Total $ 0.00 $ 0.00 $ 378,695.00 Funding Uses/Expenses CDBG HOME Title 29 Personnel Costs Operating Costs Professional Services Construction Costs $ 329,300.00 Capital Outlay Relocation Expenses Permits, Development Fees Appraisal Fees Property Aquisition Legal and Public Notices Other: Activity Delivery/Program Implementation 15% $ 49,395.00 Application ID: 151505 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2019 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. Total $ 378,695.00 $ 0.00 $ 0.00 Budget Narrative We estimate the cost of rehabilitation will be $148,300 at the Laurel Lane house, and $181,000 at the Patricia Drive house. A scope of work with detailed cost breakdown for each house is attached as an upload. This estimate was provided by HASLO construction staff, based upon the scope of work and recent experience with other rehabilitation jobs. 15% is budgeted for activity delivery/program implementation. BUDGET NOTE: We are asking that the project be paid for with either CDBG or a combination of CDBG and Title 29 funds if there is insufficient CDBG. Tables top HOME Matching Funds Sources Amount N/A. This is not a HOME project. $ $ $ $ $ $ Total $ 0 Documents top Documents Requested *Required?Attached Documents * Incorporation Documents (if applicable) Timeline of Project Milestones ✔✔✔✔ Timeline of Project Milestones Proof of Permit Issuance (if applicable) Asbestos Risk Assessment (if applicable) Lead Hazard Risk Assessment (if applicable) Phase I or II Environmental Assessment (if applicable) Map of Multiple Project Locations (if applicable) Map of 147 Patricia Dr and 1480 Laurel Ln SLO Project Photos/Plans/Drawings (if applicable) Rehab Scope & Cost Estimate - Laurel Lane & Patricia Dr Group Homes Property Photos Most Recent Audit ✔✔✔✔ Audit Commitment Letters for funds (if available) Committed Funds Timeline of Expenditures ✔✔✔✔ Timeline of Expenditures 20 year pro forma for rental housing projects Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ County of San Luis Obispo 2020 HOUSING (CDBG, HOME AND TITLE 29) 10/31/2019 deadline Stand Strong, formerly the Women's Shelter Program of San Luis Obispo County CDBG - SH Project Jump to: Eligibility Application Questions Budget Tables Documents Submitted: 10/25/2019 4:55:45 PM (Pacific) Project Contact Ryan Wheat-Ngo rwheat-ngo@standstrongnow.org Tel: (805) 781-6401 Additional Contacts none entered Stand Strong, formerly the Women's Shelter Program of San Luis Obispo County 51 Zaca Lane, Suite 150 San Luis Obispo, CA 93401 United States Executive Director Kirsten Rambo krambo@standstrongnow.org Telephone(805) 781-6401 Fax Web https://www.StandStrongNow.org EIN 95-3370729 DUNS 795761365 (N)CAGE SAM Expires Eligibility top 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. CDBG National Objectives Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ CDBG only gfedc HOME only gfedc Title 29 only gfedc CDBG and HOME gfedc CDBG and Title 29 gfedc HOME and Title 29 gfedc CDBG, HOME and Title 29 2. CDBG ONLY - Please select the CDBG national objective that best applies to the proposed project. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding CDBG national objectives. 3. CDBG ONLY - IF LOW/MODERATE INCOME WAS SELECTED - Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding the Low/Moderate Income national objective. 4. CDBG ONLY - IF SLUMS OR BLIGHT WAS SELECTED - Select which criteria the proposed project intends to qualify under to meet the Slums or Blight national objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding the Slums or Blight national objective. Beneficiary Documentation 5. CDBG ONLY - Please explain how the proposed project meets the selected CDBG National Objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab. Stand Strong's shelter facility provides housing to survivors of Domestic Violence (DV) who would be most often considered low / moderate income (LMI) individuals. Rehabilitation of the facility in question provides services for nearly 100 DV LMI survivors annually. 6. CDBG/HOME ONLY - How will you document and maintain income status or presumed benefit status of each beneficiary in compliance with HUD regulations? Please provide a sample of your Client Intake Form under the Documents Requested section below. Income verification for beneficiaries must be provided in accordance with 24 CFR Part 5; a link is provided in the Library. Stand Strong documents this information for each Safe House client. Please see our attached intake form for a full view of our data collected. Eligible Activities 7. CDBG/HOME ONLY - How will you collect demographic data on the beneficiaries of the proposed project (i.e. racial/ethnic characteristics)? Please provide a sample of your Client Intake Form under the Documents Requested section below. To qualify for an award of CDBG/HOME funds, the agency must collect race and ethnicity information from all clients. Stand Strong documents this information for each Safe House client. Please see our attached intake form for a full view of our data collected. 8. CDBG ONLY - Identify all eligible activities that apply to the proposed project. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding CDBG eligible activities. 9. HOME ONLY - Indicate either "own" if the units will be owned or "rent" if the units will be rentals next to all ✔✔✔✔ Low/Moderate Income gfedc Slums or Blight gfedc Urgent Need gfedc Area Benefit gfedc Limited Clientele ✔✔✔✔ Housing gfedc N/A - Low/Moderate Income NOT selected gfedc Area Basis gfedc Spot Basis ✔✔✔✔ N/A - Slums or Blight NOT selected gfedc Acquisition of real property gfedc Disposition of real property gfedc Relocation of individuals, families, businesses, non-profit organizations, and/or farms gfedc Removal of architectural barriers ✔✔✔✔ Housing rehabilitation gfedc Administrative technical assistance and planning studies (specified) activities included in the proposed project. -answer not presented because of the answer to #1- 10. TITLE 29 ONLY - Indicate either "own" if the units will be owned or "rent" if the units will be rentals next to all activities included in the proposed project. -answer not presented because of the answer to #1- Additional Requirements 11. CDBG/HOME ONLY - If the project includes temporary or permanent relocation of occupants, it is subject to the Uniform Relocation Act (URA). Initial in the box below to signify that you have read and understand this requirement. If this question if not applicable, write N/A in the box below. If applicable, upload a completed Relocation Plan under the Documents Requested section below. N/A 12. HOME ONLY - CONSTRUCTION/REHABILITATION ONLY - Describe how the project will meet ADA and Section 504 standards for accessibility by the disabled. Describe the methods, funding and timetable to be utilized to address the problems. -answer not presented because of the answer to #1- 13. HOME ONLY - Please see "Notice to Affordable Housing Projects Receiving HOME Funding" in the Library and initial in the box below that you have read and understand this notice. -answer not presented because of the answer to #1- Documents Requested *Required?Attached Documents * Client Intake Form(s) for Limited Clientele (if applicable) Intake Form Map for Area Benefit (if applicable) CDBG Requirements and Acknowledgements (Please download the template below and upload an initialed document here) download template ✔✔✔✔ CDBG Requirements and Acknowledgements General Liability Insurance Relocation Plan - Residential download template Relocation Plan - Business download template Application Questions top 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. Project Summary Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ CDBG only gfedc HOME only gfedc Title 29 only gfedc CDBG and HOME gfedc CDBG and Title 29 gfedc HOME and Title 29 gfedc CDBG, HOME and Title 29 2. Project Address(es): If the proposed project has multiple addresses, please upload a map of the specific locations under the Documents tab 51 Zaca Lane, Suite 150 San Luis Obispo, CA 93401 3. Jurisdiction(s)/Area(s) Served: Select all that apply. For Title 29 requests, please refer to the Title 29 Market Areas map in the Library. 4. Brief Project Description: You will have the chance to expand on your project description further in the application. Please upload any maps, photos, drawings or plans under the Documents tab The goal of this project is the rehabilitation of Stand Strong's emergency safe house which provides survivors of domestic violence, abused children, and homeless / at-risk of homelessness persons with supportive services. This project focuses on four key components of rehabilitation which will overall improve the quality of care provided at the safe house. Specifically this rehabilitation will increase safety, security, and dignity for these clients at the Stand Strong safe house by providing much- needed, enduring updates to the property itself. 5. Please answer the following: Please mark N/A for all questions not applicable. 6. Please indicate if your organization is interested in applying for Permanent Local Housing Allocation (PLHA) funds for eligible activities in the 2020 funding cycle. If so, describe how your proposal would address unmet housing needs in the county. Please refer to the PLHA web page linked in the Library. Information given below will assist the County in developing its application for PLHA funding. However, there is no guarantee that PLHA funding will be available for the requested activities. Yes Agency Details, Capacity, and Experience 7. Type of agency: 8. Is the organization faith-based? gfedc Arroyo Grande gfedc Atascadero gfedc Morro Bay gfedc Paso Robles gfedc Pismo Beach ✔✔✔✔ City of San Luis Obispo ✔✔✔✔ County of San Luis Obispo gfedc TITLE 29 ONLY - Open to All gfedc TITLE 29 ONLY - North County gfedc TITLE 29 ONLY - South County gfedc TITLE 29 ONLY - Central County gfedc TITLE 29 ONLY - North Coast 161569 CDBG funding requested N/A HOME funding requested N/A Title 29 funds requested 161569 Total cost to complete project 07/01/2020 Anticipated start date 06/30/2021 Anticipated end date 323,138.00323,138.00 TOTAL ✔✔✔✔ 501(c)(3) gfedc For Profit gfedc Gov't/Public gfedc Other: gfedc Yes 9. Please answer the following: If this is your first time applying to the County for funds, please upload your organizations’ incorporation documents in the Documents tab. 10. Agency Mission Statement: The mission of Stand Strong is to support survivors and end Domestic Violence in San Luis Obispo County. 11. Briefly describe the services provided and development projects your organization is CURRENTLY working on (regardless of funding source). We currently provide the following services to survivors of domestic violence, including those who are homeless and at risk of homelessness: • food; • shelter; • advocacy/case management; • individual and group counseling for children, teens, and adults; • civil legal assistance; • translation; • transportation; • assistance in establishing permanent housing; • childcare; • life skills training; and • emergency financial assistance. These services are provided with an emphasis on outcomes of safety and economic self-sufficiency. 12. Briefly describe the services and development projects your organization is PROPOSING (regardless of funding source). Stand Strong intends to continue to provide services for survivors of domestic violence, including adults and children, amounting to approximately 900 persons annually. In addition to continuing the services stated above these grant funds aim to update the property itself, including roof replacements for the buildings on site to ensure continued structural integrity, increasing electrical power connectivity by laying down power lines, erecting additional lighting for increased visibility, remodeling the communal kitchen for enhanced use by up to six families at one time, and expanding the driveway and parking lot to provide additional secure parking and safe entry and exit. The proposed project focuses on one-time investments that will have enduring impact. The use of funds requested for this proposed project will increase the safety, security, and usability of Stand Strong's Safe House as well as safeguard the continued operation of our Crisis Services from this property, for years to come. The proposed repairs and improvements will ensure that this facility continues to provide safe and competent emergency shelter for survivors of domestic violence, and that Crisis Services will be consistently available to those not yet housed by the agency who are seeking support through Stand Strong's Crisis line. Installing new roofs onto the main residence and additional buildings on the property will protect their structural integrity and ensure their continued use, as well as the health of residents living free from mold and other forms of decay caused by moisture, for years to come. The laying of additional power lines to increase electrical connectivity and visibility throughout the property, in particular along its perimeter, will increase safety in general and expedite the secure entry process for residents. An expansion of the driveway and parking lot will allow for safer parking for more cars within the secure property, out of sight of the public. Parking within the property gates is currently limited to four spaces accessed via a narrow driveway. Widening this path will reduce the number of minor accidents that occur when backing out to exit. A remodel of the shelter's communal kitchen will enhance the efficient use of this important part of the facility which is shared by up to six families at a time. Each of these repairs is self-sustaining in that they address and eliminate recurring maintenance issues and expenses. Once completed, these repairs and updates will not need to recur for many years, if ever. 13. How does the proposed project complement and collaborate with existing efforts? Does your organization partner with other organizations? Stand Strong has current Operational Agreements with an extensive network of approximately twenty partner entities in San Luis Obispo County, including schools, law enforcement, hospitals and other medical providers, the San Luis Obispo County ✔✔✔✔ No 1979 Date of incorporation 3038304 Annual operating budget 43 Number of paid staff 6 Number of volunteers 3,040,332.003,040,332.00 TOTAL District Attorney's office, Victim Witness, RISE, and additional social service agencies. We collaborate with these partners to provide emergency shelter and services to homeless victims of Domestic Violence. In addition to the Operational Agreements and the day-to-day collaboration with these and other organizations, we participate regularly in numerous collaborative groups, such as the San Luis Obispo Supportive Housing Consortium and Intimate Partner Violence Coalition. These collaborations serve to amplify and strengthen, rather than duplicate, efforts to serve this vulnerable population. Stand Strong is the only organization providing emergency shelter for domestic violence survivors in the City of San Luis Obispo and the south county area. 14. If the proposed project will serve homeless households, please describe how the project will coordinates with other homeless service providers to connect homeless individuals and families to resources. If this question is not applicable, write N/A in the box below. In addition to the over mentioned collaborative efforts, Stand Strong has standing operational agreements with many local services provides such as Community Action Partnership of San Luis Obispo, Five Cities Homeless Coalition, and El Camino Homeless Organization. These coordinated relationships allow for appropriate referrals and resources to and for homeless persons and/or survivors of domestic violence. 15. Please describe your organization’s capacity to implement the proposed project. Who will be involved? List projects of similar size and type that your organization has completed. Stand Strong is in its 40th year of providing services to victims of domestic violence. Our services have grown from a single safe-house providing emergency shelter and food, to a comprehensive set of sustainable, outcome-driven programs that address the underlying cause of clients’ homelessness. These programs support survivors' needs for group and individual counseling, legal assistance, advocacy/case management, housing support, childcare, transportation, life skills development, and economic self-sufficiency. Our organization now also provides two prevention programs aimed at preventing violence through addressing its root causes. With a dedicated and experienced staff of 42, overseen by a robust and engaged Board of Directors, we operate our main administrative office in San Luis Obispo, a South County office in Grover Beach, an emergency safe house, and ten transitional housing units. 16. Briefly describe your agency’s record keeping system with relevance to the proposed project. Refer to Chapter 13 of "Basically CDBG" in the Library for more information on record keeping for CDBG. Stand Strong always protects the confidentiality of all clients while maintaining records of the client’s participation in program services. Recognizing the absolute confidentiality of communications between Therapist and client, Stand Strong is in compliance with and maintains its records pursuant to current standards of law. Current client files are locked in file cabinets and kept behind two locked doors in accordance with Board of Behavioral Sciences guidelines. In statistical calculation, each client is reported and tracked in a password-protected database with no access to the Internet, and access to the database is strictly limited. All information about current and former clients is strictly protected and never released, except by written permission of the client or by order of the court. Should a client or client representative request a copy of these records, such a request must be made in writing. Stand Strong reserves the right under California law (and in compliance with BBS standards) to provide the client or representative with a treatment summary in lieu of actual records. A representative will generally have the right to access the records regarding the minor client. However, this right is subject to certain exceptions set forth in California law. Should a representative request access to records, such a request will be responded to in accordance with California law. Client records will be maintained for seven years from the date the minor client reaches eighteen years of age, after which point these records will be appropriately destroyed in accordance with California law. The Finance department retains records for no less than seven years. Current and prior year's documents are stored in locking file cabinets in the Finance office, which is locked at night and when Finance staff are away from their desks. Older documents are boxed and stored in an offsite storage unit and are marked with a description, the dates covered, and a destruction date. Long-term documents have no destruction date and are retained in perpetuity. These include, but are not limited to articles of incorporation, corporate licenses, bylaws, tax ID information, real estate deeds, etc., and are stored in the safe deposit box, office safe, or in a locked file cabinet in the Executive Director's or Director of Finance’s office. 17. CDBG ONLY - Will the services offered by your organization increase or expand as a result of CDBG assistance? 18. CDBG ONLY - IF YES TO ABOVE - What new programs or services will be provided? If this question is not applicable, write N/A in the box below. N/A 19. CDBG ONLY - IF YES TO QUESTION 17 - Describe how existing programs or services will be expanded and what percentage of an increase is expected. If this question is not applicable, write N/A in the box below. N/A gfedc Yes ✔✔✔✔ No Project Details 20. Please describe the proposed project in detail. What activities are to be undertaken? Please attach a timeline of the project milestones under the Documents tab. Stand Strong's Safe House is an emergency shelter consisting of six units and fourteen beds for adults and children who are either homeless or at-risk of homelessness due to domestic violence. This project will allow Stand Strong to enhance its assistance to clients by making much-needed improvements to the Safe House property, described below. This project will increase safety, security, and dignity for the clients at the Stand Strong Safe House by providing much- needed, enduring updates to the property itself. The project includes re-roofing of the main residence and additional buildings on the property to protect their structural integrity and ensure their continued use, as well as the health of residents living free from mold and other forms of decay caused by moisture, for years to come. The agency has experienced recurring repair costs for the roof for the main building which is at the end of its useful life. Additional power lines will be laid to increase electrical connectivity on the property and additional lighting will be erected throughout the property, and in particular along its boundaries, to increase visibility and expedite the secure entry process for residents. The site has suffered from power outages causing the security system to be down, which puts our clients at risk. An expansion of the driveway and parking lot will allow for safer parking for more cars within the secure property, out of sight of the public. Parking within the property gates is currently limited to four spaces accessed via a narrow driveway. Widening this path will reduce the number of minor accidents that occur when backing out to exit and will provide more security for our clients. Finally, a remodel of the shelter's communal kitchen will enhance the efficient use of this important part of the facility which is shared by up to six families at a time. Originally built as a single-family unit, the current small kitchen is inadequate for multi-family use. 21. CDBG/HOME ONLY - FOR AQUISTIONS ONLY - Identify the following: If this question is not applicable, write N/A in the boxes below. 22. CDBG/HOME ONLY - Please estimate the number of unduplicated persons or households to benefit from the proposed project. Write "p" for persons or "hh" for households. Please refer to the HUD Income Limits and CDBG guidebooks for information on Presumed Benefit populations. Please enter any presumed benefit households as low-income. 23. CDBG ONLY - If the project serves any of the presumed benefit populations under the Low/Moderate Income national objective, please describe how the project will directly benefit the populations identified. If this question is not applicable, write N/A in the box below. Stand Strong's clientele exclusively fall under the umbrella of presumed benefit populations as described by the national objects. Our safe house operates and serves battered spouses, abused children, and homeless persons as the objective is to provide immediate safety and security to survivors of domestic violence. As described previously throughout this application the rehabilitation of the safe house provides an increased level of care to our clients and will directly effect their outcomes in a meaningful way. 24. TITLE 29 ONLY - Please estimate the number of households within each eligible income level to benefit from the proposed project. -answer not presented because of the answer to #1- 25. Identify the projected target population your proposed project will serve (including age, race, residency, handicap status, income level or other unit characteristics or subgroup information) and how that population will benefit from the project. Throughout fiscal year 2019 Stand Strong provided support for 823 clients who were considered survivors of domestic violence or child abuse. Of these clients 150 were provided housing through either our safe house or transitional housing unit who may have been otherwise homeless. More than 66% of our clients were non-white and half of our clients would be considered LatinX. More than 10% of our clients will directly benefit from this project at these numbers; an increase in quality of care and awareness could feasibly bring this to more than 15% further assisting our community at large. N/A Assessor's parcel number N/A Parcel size (sq. ft. or acres) N/A Cumulative square footage of buildings on-site (if applicable) 0.000.00 TOTAL 90p TOTAL number of persons (p) or households (hh) regardless of income 40p Of the total number of persons (p) or households (hh) entered above, how many will be LOW-INCOME (earning 51% - 80% or less of the County median-income) 40p Of the total number of persons (p) or households (hh) entered above, how many will be VERY LOW- INCOME (earning 50% or less of the County median-income) 0.000.00 TOTAL 26. Identify whether or not the site is owned or leased by the applicant. If optioned or owned by another entity, provide their name and contact information. Owned property 27. CDBG/HOME ONLY - AQUISITIONS ONLY - Please answer the following: If this question is not applicable, write N/A in the box below. 28. What is the current zoning of the project site? Is the project site zoned correctly for the proposed activity? If zoning information is not known, contact the local municipality to request assistance. N/A but the project location is zoned as residential. 29. If the project is NOT zoned correctly for the proposed activity, provide an explanation of efforts and a timetable to change the zoning or obtain a variance. If this question is not applicable, write N/A in the box below. N/A 30. Has environmental review been completed (CEQA and/or NEPA)? 31. Please answer yes or no to the following: If applicable, please upload a copy of the Phase I or II environmental assessment under the Documents tab. 32. Are there any existing buildings on the project property that were constructed prior to 1978? 33. IF YES TO ABOVE, please answer the following questions: If this question is not applicable, write N/A in the boxes below. Please upload a copy of the asbestos risk assessment report (s) and/or lead hazard risk assessment report(s) under the Documents tab, if applicable. N/A What is the proposed purchase amount? N/A What is the anticipated escrow closing date? 0.000.00 TOTAL gfedc Yes - CEQA review completed gfedc No - CEQA review not completed ✔✔✔✔ N/A - CEQA not required gfedc Yes - NEPA review completed ✔✔✔✔ No - NEPA review not completed No Has a Phase I or Phase II environmental assessment been conducted for the property? No Are there any known hazards on or around the site (e.g. asbestos, storage tanks – underground, aboveground)? No Is the project on a property designated or been determined to be potentially eligible for designation as a local, state, or national historic site? No Are there any building(s)/structure(s) located on a Historic Site or within a Historic District? No Is the project site located within a 100-year flood plain? N/A IF YES TO ABOVE, does your agency have flood insurance? Yes Will there be demolition required? 0.000.00 TOTAL ✔✔✔✔ Yes gfedc No No Has an asbestos risk assessment report(s) been prepared for the building(s)? No Has the building(s) been abated for asbestos? No Has a lead hazard risk assessment report(s) been prepared for the building(s)? No Has the building(s) been abated for lead paint? Yes Will children occupy the building(s)? 0-17 IF CHILDREN WILL OCCUPY THE BUILDING, indicate the age range of the children. If no children will occupy the building, write N/A. 0.000.00 TOTAL 34. Identify all permits necessary for the project (local, state or federal). Local permits required. 35. State whether or not the necessary permits have been issued. If a permit has not yet been issued, indicate when the permit(s) will be applied for or issued. Please provide proof of permit issuance under the Documents tab. Stand Strong will obtain permits upon notice of award in preparation for the project period. Financial 36. Briefly describe your agency’s auditing requirements, including those for the proposed project. Please upload a copy of your most recent audit under the Documents tab. tand Strong is subject to a Single Audit of Federal Funds, as well as an overall annual audit by an independent Certified Public Accountant. The Single Audit is required under Subpart F of the OMB Uniform Guidance. It is a rigorous, organization- wise examination covering both financial and compliance requirements, including financial records, financial statements, federal award transactions and expenditures, compliance with grant restrictions, and the general management of our operations and internal control systems. The audit also covers non-Federal funds compliance and reporting. 37. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? Stand Strong is funded by a combination of state, federal, and private sources that will support the ongoing operation and maintenance prior to and upon completion of our proposed project. 38. Identify whether or not the project is required to pay a prevailing wage. If not, briefly explain. Yes 39. CONSTRUCTION/REHABILITATION ONLY - The following asks about tax credits. If this question is not applicable, write N/A in the boxes below. 40. Do you have any CDBG/HOME/ESG funds remaining from prior Fiscal Year allocations? 41. IF YES TO ABOVE, please answer the following: If this question is not applicable, write N/A in the boxes below. 42. CDBG ONLY - Identify all jurisdictions you are applying to for 2020 CDBG funds by indicating the amount applied for at each jurisdiction. Write N/A for any jurisdictions not being applied to for 2020 CDBG funding. Any project being recommended for less than $8,000 total will not be funded per the Cooperation Agreement between the County and participating cities of the Urban County. N/A If the proposed project will be applying for tax credits, to which round will it be applying for? (1st round/2nd round) N/A If applying for 1st round, if your project is identified to receive funds, will your project require a Reservation Letter for the state tax creditors? (YES/NO) 0.000.00 TOTAL gfedc Yes ✔✔✔✔ No N/A What fiscal year(s) did you receive the funding? N/A What project did you receive the funding for? N/A How much is remaining? 0.000.00 TOTAL N/A City of Arroyo Grande N/A City of Atascadero N/A City of Morro Bay N/A City of Paso Robles N/A City of Pismo Beach 80784 City of San Luis Obispo 80785 County of San Luis Obispo 43. CONSTRUCTION/REHABILITATION ONLY - Please upload a pro forma (20 year pro forma for rental housing projects) under the Documents tab. If this question is not applicable, write N/A in the box below. If applicable, write "uploaded" below once the pro forma has been uploaded under the Documents tab. N/A 44. HOME ONLY - TBRA ONLY - Please indicate the amounts to be spent for rental assistance, deposit assistance, and project administration. -answer not presented because of the answer to #1- 161,569.00161,569.00 TOTAL Budget top Funding Sources/Revenues Committed Conditional Proposed CDBG (this years' request) $ 161,569.00 Total $ 0.00 $ 0.00 $ 161,569.00 Funding Uses/Expenses CDBG HOME Title 29 Personnel Expenses $ 29,002.00 Operating Expenses $ 60,774.00 Contractors & Construction $ 64,100.00 Administrative Overhead $ 7,694.00 Total $ 161,570.00 $ 0.00 $ 0.00 Budget Narrative The proposed budget supports the objectives of the CDBG grant. This grant is of critical importance to Stand Strong, as none of our current government grants support upgrades to the safe house, and we don’t have sufficient funding from donors to achieve the necessary upgrade. Furthermore, because the safe house location must be kept confidential, Stand Strong is unable to bring donors or attract publicity to the location. As such, the agency is at a disadvantage compared to other community based organizations with regards to fundraising for the safe house. This has resulted in a significant level of deferred maintenance. All costs requested in the budget are directly related to the one-time support needed to upgrade our safe house. Stand Strong will utilize CDBG funding for staff to support the proposed objectives and activities. Stand Strong will engage outside consultants and contractors to perform the bulk of the construction and upgrade work. Agency staff will coordinate and manage the project. No additional staff will be hired. Personnel expenses will be applied to the grant budget based on functional time sheets. Operating expenses will be applied to the grant based on invoices for most categories. However, for client assistance, the agency will provide gift cards and vouchers for food and transportation, and quarters for laundry. Contractors & Construction will be governed by the agency’s competitive bid policies and procedures, and the expenses will be applied to the grant based on invoices. All of the aforementioned expenses will be direct charges for the grant. Only administrative overhead will be allocated. Using QuickBooks accounting software, Stand Strong identifies and isolates the separate income and expense accounts according to funding sources and departments to ensure that only allowable expenses are charged to each grant. Income/expense statements and other reports are produced for each funding source. The agency follows Generally Accepted Accounting Principles and is subject to an annual audit (which includes a Single Audit of Federal funds under OMB Uniform Guidance) by an independent Certified Public Accounting firm. Stand Strong has built a robust framework of financial policies and procedures to effectively manage grant and agency funds. Please see attached Budget Narrative for full scope, Tables top HOME Matching Funds Sources Amount $ Application ID: 150913 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2019 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. $ $ $ $ $ Total $ 0 Documents top Documents Requested *Required?Attached Documents * Incorporation Documents (if applicable) Timeline of Project Milestones ✔✔✔✔ Budget Narrative Project Milestones Proof of Permit Issuance (if applicable) Asbestos Risk Assessment (if applicable) Lead Hazard Risk Assessment (if applicable) Phase I or II Environmental Assessment (if applicable) Map of Multiple Project Locations (if applicable) Project Photos/Plans/Drawings (if applicable) Most Recent Audit ✔✔✔✔ Stand Strong Audit Commitment Letters for funds (if available) Timeline of Expenditures ✔✔✔✔ Timeline of Expenditures 20 year pro forma for rental housing projects COUNTY OF SAN LUIS OBISPO DEPARTMENT OF PLANNING & BUILDING 2020 CDBG ADMIN 2020 CDBG APPLICATION FORM 976 OSOS STREET, ROOM 300 | SAN LUIS OBISPO, CA 93408 | 805-781-5600 | TTY/TRS 7-1-1 PAGE 1 OF 9 www.sloplanning.org | planning@co.slo.ca.us This application is designed to provide the participating jurisdictions of the Urban County of San Luis Obispo to apply for 2020 Community Development Block Grant (CDBG) program Administrative and Planning and Capacity Building funds as allowed in 24 CFR 570.206 and 24 CFR 570.205. Completed applications should provide the necessary budget and itemize expenditures as allowed uses in §570.205 and §570.206. Email your grant applications to Matt Leal at mleal@co.slo.ca.us, (805) 781-5113, by the application deadline of 5:00 P.M., Friday, October 25, 2019. Please label your email subject with the grant program name and the agency name (Example: 2020 CDBG – City Name). Consult with applicable federal regulations and County staff if you intend to apply for Planning and Capacity Building funds. Separate applications must be provided by the applicant for Administrative and Planning and Capacity Building activities. APPLICANT INFORMATION (1-1) City Name City of San Luis Obispo DUNS Number 098992407 Contact Person/Title Cara Vereschagin, Housing Coordinator Phone/Fax Numbers Phone: (805) 781-7010 Fax: (805) 781-7173 Email cvereschagin@slocity.org Address 919 Palm Street City, State, Zip San Luis Obispo, CA 93401 PROJECT SUMMARY (2-1) Project/Program Title City of San Luis Obispo Program Administration Project/Program Address 919 Palm Street, San Luis Obispo, CA, 93401 Jurisdiction/Area Served City of San Luis Obispo Targeted clientele Residents of the City of San Luis Obispo Project type (select one): Administration (24 CFR 570.206) Planning and Capacity Building (24 CFR 570.205) https://www.govinfo.gov/content/pkg/CFR-2012-title24-vol3/xml/CFR-2012-title24-vol3-sec570-206.xml https://www.govinfo.gov/content/pkg/CFR-2011-title24-vol3/xml/CFR-2011-title24-vol3-sec570-205.xml (2-2) Brief Project Description: This application is made consistent with HUD regulations that allow up to 20% of a jurisdiction's CDBG funding to be used for program administration and policy-planning-management capacity building activities. Per the City/County Cooperation Agreement, the City will use 7% of program funding for administration of the program. Of this 7% allocation, the City intends to use $17,372.50 for administration of the CDBG program, and the remaining $17,372.50 for capacity building for affordable housing development (please reference the City’s Capacity Building Application) (Please specify between §570.205 and §570.206 uses) 2020 CDBG ADMIN 2020 CDBG APPLICATION FORM 976 OSOS STREET, ROOM 300 | SAN LUIS OBISPO, CA 93408 | 805-781-5600 | TTY/TRS 7-1-1 PAGE 2 OF 9 planning@co.slo.ca.us | www.sloplanning.org (2-3) Total CDBG Funding Requested $17,372.50 Total Cost to Complete Project $34,745 Anticipated Start Date: July 1, 2020 Anticipated End Date: June 30, 2021 AGENCY DETAILS, CAPACITY, AND EXPERIENCE (3-1) Type of Agency 501 (c)(3) For Profit Gov’t/Public Faith-based Other: Date of Incorporation 1/1/1856 Annual Operating Budget $151 million Number of Paid Staff 393 Number of Volunteers many (3-2) Agency Mission Statement: The City of San Luis Obispo is a team that puts high value on each citizen it serves. Providers of programs that meet the basic service needs of each citizen. Enhancers of the quality of life for the community as a whole. Service to the community – the best – at all times. Respect – for each other and for those we serve. Value – ensuring delivery of service with value for cost. Community involvement – the opportunity to participate in attaining the goals of the City. (3-3) Please describe your organization’s capacity to implement the proposed project/program. Who will be involved in the project/program? (In-house employees, contractors, other agency partners, etc.) CDBG program administration is accomplished by the City’s Housing Coordinator, which is a permanent, full-time position in the Community Development Department. In addition, support will be provided by the Finance Department for financial record keeping. (3-4) Briefly describe your agency’s record keeping system with relevance to the proposed project/program (For invoice payment and monitoring purposes please create a charge code specifically for the CDBG program, if one is not already in use): The City’s Community Development and Finance Department staff work to oversee administration of CDBG programs. The City just recently implemented a new financial tracking system, which will allow for CDBG monies to be tracked and managed by all staff members, not just the City’s accounting team. The City also maintains all necessary documents required by the County and HUD. (3-5) Briefly describe your agency’s auditing requirements, including those for the proposed project/program, and attach a copy of your most recent audit: The City is audited annually for all budget aspects including use of CDBG funds. (3-6) Will the services offered by your organization increase or expand as a result of CDBG assistance? If YES, please answer the following two questions. Yes No What new programs or services will be provided? The request for administrative funding is to continue the City's CDBG program to ultimately implement plans, policies, programs, and projects to promote affordable housing development. Meeting HUD requirements requires the City to assign sufficient staff resources to administration and to affordable housing-related work efforts. Describe how existing programs or services will be expanded and what percentage of an increase is expected? 2020 CDBG ADMIN 2020 CDBG APPLICATION FORM 976 OSOS STREET, ROOM 300 | SAN LUIS OBISPO, CA 93408 | 805-781-5600 | TTY/TRS 7-1-1 PAGE 3 OF 9 planning@co.slo.ca.us | www.sloplanning.org Administration funding for CDBG programs allows growth for new CDBG funded projects, including those related to affordable housing, throughout the City. This funding will assist the City to increase and manage new affordable housing development, to ultimately ensure that local community members have a safe and affordable place to call home. (3-7) If your program serves homeless households, please describe how your program coordinates with other homeless service providers to connect homeless individuals and families to resources. N/A PROJECT DETAILS/DESCRIPTION (4-1) Targeted Clientele: Individuals or households? Identify the projected target population your proposed activity will serve. (Include age, race, residency, handicap status, income level or other unit characteristics or subgroup information) Administrative funds will allow the City to properly review, approve, and fund/support new projects within the City, ultimately assisting a diverse population of individuals and households. (4-2) Please describe the proposed project or program in detail. Make a case for why your project should be funded. Describe the need and the degree of urgency for the proposed project or program. What would the consequences be if the proposed project or program is not funded in the next year? Please attach a timeline of the project/program milestones. Program administration is vital to an effective CDBG Program. HUD requires extensive record keeping, monitoring and community outreach. Meeting these requirements requires the City to assign sufficient staff resources to program administration. 2020 CDBG ADMIN 2020 CDBG APPLICATION FORM 976 OSOS STREET, ROOM 300 | SAN LUIS OBISPO, CA 93408 | 805-781-5600 | TTY/TRS 7-1-1 PAGE 4 OF 9 planning@co.slo.ca.us | www.sloplanning.org FINANCIAL INFORMATION (5-1) Itemize all sources by name of funding and amount expected to be available for each category, if applicable (please include commitment letters if available): CDBG Funds Requested $34,745 Other Federal Fund(s) State Source(s) Local Source(s) Applicants Matching Funds Other: (5-2) Identify all jurisdictions you are applying to for CDBG funds. Indicate the amount applied for at each jurisdiction, and the total amount requested. City of Arroyo Grande City of Atascadero City of Morro Bay City of Paso Robles City of Pismo Beach City of San Luis Obispo $34,745 County of San Luis Obispo TOTAL $34,745 (5-3) Please list expenditures under CDBG by item or cost category and attach a timeline of the expenditures. City CDBG Administration $17,372.50 Planning and Capacity Building for Affordable Housing Development $17,373.50 $ $ $ $ $ TOTAL $34,745 *20% cap: Costs that are charged to administrative costs and to Planning and Capacity Building per §570.205 and §570.206 are subject to the statutory limitation that not more than 20% of grant funds plus program income may be used for planning and administration and consistent with the Cooperative Agreement with the County of San Luis Obispo. 2020 CDBG ADMIN 2020 CDBG APPLICATION FORM 976 OSOS STREET, ROOM 300 | SAN LUIS OBISPO, CA 93408 | 805-781-5600 | TTY/TRS 7-1-1 PAGE 5 OF 9 planning@co.slo.ca.us | www.sloplanning.org FEDERAL REQUIREMENTS ACKNOWLEDGEMENTS Every person or Agency awarded a 2020 CDBG Contract or grant by San Luis Obispo County for the provision of services shall be required to certify to the County that they will comply with federal and local requirements including, but not limited to, those listed below. Please initial each certification listed to indicate you or your agency can and will comply with these requirements if funded. Federal Requirements Initials Americans with Disabilities Act Certify that this agency has reviewed its projects, programs and services for compliance with all applicable regulations contained in Title II, Americans with Disabilities Act of 1990. CV Audits Agrees to have an annual audit conducted in accordance with current San Luis Obispo County policy regarding audits and 2 CFR 200.501 audit requirements. Shall comply with current San Luis Obispo County policy concerning the purchase of equipment and shall maintain inventory records of all non-expendable personal property as defined by such policy as may be procured with funds provided through the grant. CV Conflict of Interest (2 CFR 200.112, 200.318, and 570.611) Certify and agree that no covered persons who exercise or have exercised any functions or responsibilities with respect to CDBG-assisted activity, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in any contract, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. A “covered person” includes any person who is an employee, agent, consultant, officer, or elected or appointed official of the agency CV Civil Rights Act Certify that it complies with and prohibits discrimination in accordance with Title VI of the Civil Rights Act of 1964. CV Debarment Status of Contractors Certify that, to the best of its knowledge and belief, that it and its principals will not knowingly enter into any subcontract with a person who is, or organization that is, debarred, suspended, proposed for debarment, or declared ineligible from award of contracts by any Federal agency (https://www.sam.gov/portal/public/SAM/) CV Drug-Free Workplace Certify that it will provide a drug-free workplace. CV Accounting Standards: Agrees to comply with 2 CFR 200(E)(F) and agrees to adhere to the accounting principles and procedures CV 2020 CDBG ADMIN 2020 CDBG APPLICATION FORM 976 OSOS STREET, ROOM 300 | SAN LUIS OBISPO, CA 93408 | 805-781-5600 | TTY/TRS 7-1-1 PAGE 6 OF 9 planning@co.slo.ca.us | www.sloplanning.org Financial Management required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. Cost Principles: Shall administer its program in conformance with 2 CFR 200(E), “Cost Principles for Non-Profit Organizations,” or 2 CFR 225, “Cost Principles for State and Local Governments,” as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis. CV Procurement Policies: Certify and agree to procure all materials, property, or services in accordance with the requirements of 2 CFR 200.320-326. CV Lobbying Activities Certify that no Federal appropriated funds have been paid or will be paid, by or on behalf of the agency, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. CV Minority Business Enterprise (MBE), Women’s Business Enterprise (WBE), Small Business Contracting Certify that it will comply with 2 CFR 200.321 to take all necessary affirmative steps to assure that minority firms, women business enterprises, and labor surplus area firms are used when possible. Further certify that it will submit to San Luis Obispo County at the time of project completion a report of the MBE and WBE status of all subcontractors to be paid with CDBG funds with contracts of $10,000 or greater, in a format that will be provided by the County. CV Real Property Certify that it will comply with real property standards (24 CFR Part 570.505) applicable to any property within the owner’s control that is acquired or improved in whole or in part using CDBG funds in excess of $25,000. CV Religious Activities Certify and agree that funds provided to the agency will not be utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization. CV 2020 CDBG ADMIN 2020 CDBG APPLICATION FORM 976 OSOS STREET, ROOM 300 | SAN LUIS OBISPO, CA 93408 | 805-781-5600 | TTY/TRS 7-1-1 PAGE 7 OF 9 planning@co.slo.ca.us | www.sloplanning.org Section 3 Certify and agree to ensure that opportunities for training and employment arising in connection with contracts or subcontracts for a housing rehabilitation (including reduction and abatement of lead- based paint hazards), housing construction, or other public construction project are given to low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to low- and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to business concerns that provide economic opportunities to low- and very low-income residents within the service area or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs. CV Section 504 Section 504 of the Rehabilitation Act of 1973: Certify that it has read and understands all its obligations under Section 504 to prohibit discrimination against persons with disabilities in the operation of programs receiving federal financial assistance. CV Liability The County and cities require all grant recipients to maintain general liability, automobile and workman’s compensation insurance with limits of not less than $1 million (may vary by jurisdiction). If you are successful in obtaining a reward, you will be asked to provide documentation regarding your ability to provide the required coverage. CV Environmental Review Prior to HUD’s release of grant conditions and/or funds for the CDBG-funded project, a review of the project’s potential impact on the environment must be conducted and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. The level of environmental review required depends on the nature of the project. 24 CFR Part 58 is available at http://www.hud.gov/offices/pih/ih/codetalk/onap/docs/24cfr58.pdf. CV 2020 CDBG ADMIN 2020 CDBG APPLICATION FORM 976 OSOS STREET, ROOM 300 | SAN LUIS OBISPO, CA 93408 | 805-781-5600 | TTY/TRS 7-1-1 PAGE 8 OF 9 planning@co.slo.ca.us | www.sloplanning.org Relocation Any project that involves the acquisition of property, construction, and/or rehabilitation and that is funded in whole or in part with federal CDBG funds is subject to federal relocation requirements. In general, any property owner, commercial business, or residential occupant who is displaced by a HUD-funded project may be eligible for relocation benefits. A project cannot be broken into separate “projects” in order to avoid the federal requirements connected with property acquisition and relocation. Any questions concerning the relocation regulations for a specific property acquisition project should be directed to the County Housing and Economic Development staff before any action is taken on the project. CV HMIS Reporting All homeless service providers applying for CDBG funds to assist, house, or shelter the homeless must identify and demonstrate the capacity to participate in the County of San Luis Obispo Homeless Management Information System (HMIS) to provide: personnel for data entry, user licensing, and hardware and software necessary for compatibility with HMIS. HMIS is an electronic data collection system that stores client level information about persons who access the homeless services system in a Continuum of Care, and reports aggregate data for the County as per HUD’s Data Standards. HUD updated its data standards in 2014, and the new standards are in effect as of October 1, 2014. More information can be found at https://www.hudexchange.info/resources/documents/HMIS-Data- Standards-Manual.pdf and https://www.hudexchange.info/resources/documents/HMIS-Data- Dictionary.pdf. CV COUNTY OF SAN LUIS OBISPO DEPARTMENT OF PLANNING & BUILDING 2020 CDBG ADMIN 2020 CDBG APPLICATION FORM 976 OSOS STREET, ROOM 300 | SAN LUIS OBISPO, CA 93408 | 805-781-5600 | TTY/TRS 7-1-1 PAGE 1 OF 9 www.sloplanning.org | planning@co.slo.ca.us This application is designed to provide the participating jurisdictions of the Urban County of San Luis Obispo to apply for 2020 Community Development Block Grant (CDBG) program Administrative and Planning and Capacity Building funds as allowed in 24 CFR 570.206 and 24 CFR 570.205. Completed applications should provide the necessary budget and itemize expenditures as allowed uses in §570.205 and §570.206. Email your grant applications to Matt Leal at mleal@co.slo.ca.us, (805) 781-5113, by the application deadline of 5:00 P.M., Friday, October 25, 2019. Please label your email subject with the grant program name and the agency name (Example: 2020 CDBG – City Name). Consult with applicable federal regulations and County staff if you intend to apply for Planning and Capacity Building funds. Separate applications must be provided by the applicant for Administrative and Planning and Capacity Building activities. APPLICANT INFORMATION (1-1) City Name City of San Luis Obispo DUNS Number 098992407 Contact Person/Title Cara Vereschagin, Housing Coordinator Phone/Fax Numbers Phone: (805) 781-7010 Fax: (805) 781-7173 Email cvereschagin@slocity.org Address 919 Palm Street City, State, Zip San Luis Obispo, CA 93401 PROJECT SUMMARY (2-1) Project/Program Title City of San Luis Obispo Program Administration Project/Program Address 919 Palm Street, San Luis Obispo, CA, 93401 Jurisdiction/Area Served City of San Luis Obispo Targeted clientele Residents of the City of San Luis Obispo Project type (select one): Administration (24 CFR 570.206) Planning and Capacity Building (24 CFR 570.205) https://www.govinfo.gov/content/pkg/CFR-2012-title24-vol3/xml/CFR-2012-title24-vol3-sec570-206.xml https://www.govinfo.gov/content/pkg/CFR-2011-title24-vol3/xml/CFR-2011-title24-vol3-sec570-205.xml (2-2) Brief Project Description: This application is made consistent with HUD regulations that allow up to 20% of a jurisdiction's CDBG funding to be used for program administration and policy-planning-management capacity building activities. Per the City/County Cooperation Agreement, the City will use 7% of program funding for administration of the program. Of this 7% allocation, the City intends to use $17,372.50 for Capacity Building Activities for affordable housing, and the remaining $17,372.50 for administration of the CDBG program (please reference the City’s Administration Application). (Please specify between §570.205 and §570.206 uses) 2020 CDBG ADMIN 2020 CDBG APPLICATION FORM 976 OSOS STREET, ROOM 300 | SAN LUIS OBISPO, CA 93408 | 805-781-5600 | TTY/TRS 7-1-1 PAGE 2 OF 9 planning@co.slo.ca.us | www.sloplanning.org (2-3) Total CDBG Funding Requested $17,372.50 Total Cost to Complete Project $34,745 Anticipated Start Date: July 1, 2020 Anticipated End Date: June 30, 2021 AGENCY DETAILS, CAPACITY, AND EXPERIENCE (3-1) Type of Agency 501 (c)(3) For Profit Gov’t/Public Faith-based Other: Date of Incorporation 1/1/1856 Annual Operating Budget $151 million Number of Paid Staff 393 Number of Volunteers many (3-2) Agency Mission Statement: The City of San Luis Obispo is a team that puts high value on each citizen it serves. Providers of programs that meet the basic service needs of each citizen. Enhancers of the quality of life for the community as a whole. Service to the community – the best – at all times. Respect – for each other and for those we serve. Value – ensuring delivery of service with value for cost. Community involvement – the opportunity to participate in attaining the goals of the City. (3-3) Please describe your organization’s capacity to implement the proposed project/program. Who will be involved in the project/program? (In-house employees, contractors, other agency partners, etc.) CDBG affordable housing planning and capacity building activities will be accomplished by the City’s Housing Coordinator and the City’s lead planner on various housing-related projects, both of which are permanent, full-time positions in the Community Development Department. In addition, support will be provided by the Finance Department for financial record keeping. (3-4) Briefly describe your agency’s record keeping system with relevance to the proposed project/program (For invoice payment and monitoring purposes please create a charge code specifically for the CDBG program, if one is not already in use): The City’s Community Development and Finance Department staff work will work to oversee the Planning and Capacity Building allocation of CDBG funding. The City just recently implemented a new financial tracking system, which will allow for CDBG monies to be tracked and managed by all staff members, not just the City’s accounting team. The City also maintains all necessary documents required by the County and HUD. (3-5) Briefly describe your agency’s auditing requirements, including those for the proposed project/program, and attach a copy of your most recent audit: The City is audited annually for all budget aspects including use of CDBG funds. (3-6) Will the services offered by your organization increase or expand as a result of CDBG assistance? If YES, please answer the following two questions. Yes No What new programs or services will be provided? The request for planning and capacity building funding is to continue the City's goal to facilitate and produce a diverse amount of housing types affordable to all members of the community. The City anticipates using these CDBG monies to assist with the remaining efforts of the Housing Element Update, implementation of a new flexible density program, and other projects/work programs related to affordable housing in the community. 2020 CDBG ADMIN 2020 CDBG APPLICATION FORM 976 OSOS STREET, ROOM 300 | SAN LUIS OBISPO, CA 93408 | 805-781-5600 | TTY/TRS 7-1-1 PAGE 3 OF 9 planning@co.slo.ca.us | www.sloplanning.org Describe how existing programs or services will be expanded and what percentage of an increase is expected? Planning and capacity building funding will allow the City to support staff’s ongoing work efforts regarding the management and implementation of projects related to affordable housing. It will also assist staff with the remaining work efforts of the Housing Element Update, and with the analysis and exploration to implement a new flexible density program in the downtown area – both of which would hopefully allow for the facilitation of new housing development for residents. (3-7) If your program serves homeless households, please describe how your program coordinates with other homeless service providers to connect homeless individuals and families to resources. N/A PROJECT DETAILS/DESCRIPTION (4-1) Targeted Clientele: Individuals or households? Identify the projected target population your proposed activity will serve. (Include age, race, residency, handicap status, income level or other unit characteristics or subgroup information) Planning and apacity building funds will allow the City to create, analyze, and implement new and ongoing policies, programs, and projects within the City, ultimately assisting a diverse population of individuals and households. (4-2) Please describe the proposed project or program in detail. Make a case for why your project should be funded. Describe the need and the degree of urgency for the proposed project or program. What would the consequences be if the proposed project or program is not funded in the next year? Please attach a timeline of the project/program milestones. Funds allocated towards planning and capacity building will allow for the City to (1) support staff’s ongoing work efforts regarding the management and implementation of projects related to affordable housing (2) support the tasks related to the analysis and exploration of the Flexible Density Program in areas of town, and (3) assist with the last key tasks in the update of the City’s Housing Element Update currently underway, per the December 2020 due date to HCD. Attached are the proposed timelines for the Flexible Density Program and Housing Element Update. 2020 CDBG ADMIN 2020 CDBG APPLICATION FORM 976 OSOS STREET, ROOM 300 | SAN LUIS OBISPO, CA 93408 | 805-781-5600 | TTY/TRS 7-1-1 PAGE 4 OF 9 planning@co.slo.ca.us | www.sloplanning.org FINANCIAL INFORMATION (5-1) Itemize all sources by name of funding and amount expected to be available for each category, if applicable (please include commitment letters if available): CDBG Funds Requested $34,745 Other Federal Fund(s) State Source(s) SB 2 Grant for Flexible Density Program ($160,000 total) Local Source(s) Applicants Matching Funds Other: (5-2) Identify all jurisdictions you are applying to for CDBG funds. Indicate the amount applied for at each jurisdiction, and the total amount requested. City of Arroyo Grande City of Atascadero City of Morro Bay City of Paso Robles City of Pismo Beach City of San Luis Obispo $34,745 County of San Luis Obispo TOTAL $34,745 (5-3) Please list expenditures under CDBG by item or cost category and attach a timeline of the expenditures. City CDBG Administration $17,372.50 Planning and Capacity Building for Affordable Housing Development $17,372.50 $ $ $ $ $ TOTAL $34,745 *20% cap: Costs that are charged to administrative costs and to Planning and Capacity Building per §570.205 and §570.206 are subject to the statutory limitation that not more than 20% of grant funds plus program income may be used for planning and administration and consistent with the Cooperative Agreement with the County of San Luis Obispo. 2020 CDBG ADMIN 2020 CDBG APPLICATION FORM 976 OSOS STREET, ROOM 300 | SAN LUIS OBISPO, CA 93408 | 805-781-5600 | TTY/TRS 7-1-1 PAGE 5 OF 9 planning@co.slo.ca.us | www.sloplanning.org FEDERAL REQUIREMENTS ACKNOWLEDGEMENTS Every person or Agency awarded a 2020 CDBG Contract or grant by San Luis Obispo County for the provision of services shall be required to certify to the County that they will comply with federal and local requirements including, but not limited to, those listed below. Please initial each certification listed to indicate you or your agency can and will comply with these requirements if funded. Federal Requirements Initials Americans with Disabilities Act Certify that this agency has reviewed its projects, programs and services for compliance with all applicable regulations contained in Title II, Americans with Disabilities Act of 1990. CV Audits Agrees to have an annual audit conducted in accordance with current San Luis Obispo County policy regarding audits and 2 CFR 200.501 audit requirements. Shall comply with current San Luis Obispo County policy concerning the purchase of equipment and shall maintain inventory records of all non-expendable personal property as defined by such policy as may be procured with funds provided through the grant. CV Conflict of Interest (2 CFR 200.112, 200.318, and 570.611) Certify and agree that no covered persons who exercise or have exercised any functions or responsibilities with respect to CDBG-assisted activity, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in any contract, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. A “covered person” includes any person who is an employee, agent, consultant, officer, or elected or appointed official of the agency CV Civil Rights Act Certify that it complies with and prohibits discrimination in accordance with Title VI of the Civil Rights Act of 1964. CV Debarment Status of Contractors Certify that, to the best of its knowledge and belief, that it and its principals will not knowingly enter into any subcontract with a person who is, or organization that is, debarred, suspended, proposed for debarment, or declared ineligible from award of contracts by any Federal agency (https://www.sam.gov/portal/public/SAM/) CV Drug-Free Workplace Certify that it will provide a drug-free workplace. CV Accounting Standards: Agrees to comply with 2 CFR 200(E)(F) and agrees to adhere to the accounting principles and procedures CV 2020 CDBG ADMIN 2020 CDBG APPLICATION FORM 976 OSOS STREET, ROOM 300 | SAN LUIS OBISPO, CA 93408 | 805-781-5600 | TTY/TRS 7-1-1 PAGE 6 OF 9 planning@co.slo.ca.us | www.sloplanning.org Financial Management required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. Cost Principles: Shall administer its program in conformance with 2 CFR 200(E), “Cost Principles for Non-Profit Organizations,” or 2 CFR 225, “Cost Principles for State and Local Governments,” as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis. CV Procurement Policies: Certify and agree to procure all materials, property, or services in accordance with the requirements of 2 CFR 200.320-326. CV Lobbying Activities Certify that no Federal appropriated funds have been paid or will be paid, by or on behalf of the agency, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. CV Minority Business Enterprise (MBE), Women’s Business Enterprise (WBE), Small Business Contracting Certify that it will comply with 2 CFR 200.321 to take all necessary affirmative steps to assure that minority firms, women business enterprises, and labor surplus area firms are used when possible. Further certify that it will submit to San Luis Obispo County at the time of project completion a report of the MBE and WBE status of all subcontractors to be paid with CDBG funds with contracts of $10,000 or greater, in a format that will be provided by the County. CV Real Property Certify that it will comply with real property standards (24 CFR Part 570.505) applicable to any property within the owner’s control that is acquired or improved in whole or in part using CDBG funds in excess of $25,000. CV Religious Activities Certify and agree that funds provided to the agency will not be utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization. CV 2020 CDBG ADMIN 2020 CDBG APPLICATION FORM 976 OSOS STREET, ROOM 300 | SAN LUIS OBISPO, CA 93408 | 805-781-5600 | TTY/TRS 7-1-1 PAGE 7 OF 9 planning@co.slo.ca.us | www.sloplanning.org Section 3 Certify and agree to ensure that opportunities for training and employment arising in connection with contracts or subcontracts for a housing rehabilitation (including reduction and abatement of lead- based paint hazards), housing construction, or other public construction project are given to low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to low- and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to business concerns that provide economic opportunities to low- and very low-income residents within the service area or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs. CV Section 504 Section 504 of the Rehabilitation Act of 1973: Certify that it has read and understands all its obligations under Section 504 to prohibit discrimination against persons with disabilities in the operation of programs receiving federal financial assistance. CV Liability The County and cities require all grant recipients to maintain general liability, automobile and workman’s compensation insurance with limits of not less than $1 million (may vary by jurisdiction). If you are successful in obtaining a reward, you will be asked to provide documentation regarding your ability to provide the required coverage. CV Environmental Review Prior to HUD’s release of grant conditions and/or funds for the CDBG-funded project, a review of the project’s potential impact on the environment must be conducted and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. The level of environmental review required depends on the nature of the project. 24 CFR Part 58 is available at http://www.hud.gov/offices/pih/ih/codetalk/onap/docs/24cfr58.pdf. CV 2020 CDBG ADMIN 2020 CDBG APPLICATION FORM 976 OSOS STREET, ROOM 300 | SAN LUIS OBISPO, CA 93408 | 805-781-5600 | TTY/TRS 7-1-1 PAGE 8 OF 9 planning@co.slo.ca.us | www.sloplanning.org Relocation Any project that involves the acquisition of property, construction, and/or rehabilitation and that is funded in whole or in part with federal CDBG funds is subject to federal relocation requirements. In general, any property owner, commercial business, or residential occupant who is displaced by a HUD-funded project may be eligible for relocation benefits. A project cannot be broken into separate “projects” in order to avoid the federal requirements connected with property acquisition and relocation. Any questions concerning the relocation regulations for a specific property acquisition project should be directed to the County Housing and Economic Development staff before any action is taken on the project. CV HMIS Reporting All homeless service providers applying for CDBG funds to assist, house, or shelter the homeless must identify and demonstrate the capacity to participate in the County of San Luis Obispo Homeless Management Information System (HMIS) to provide: personnel for data entry, user licensing, and hardware and software necessary for compatibility with HMIS. HMIS is an electronic data collection system that stores client level information about persons who access the homeless services system in a Continuum of Care, and reports aggregate data for the County as per HUD’s Data Standards. HUD updated its data standards in 2014, and the new standards are in effect as of October 1, 2014. More information can be found at https://www.hudexchange.info/resources/documents/HMIS-Data- Standards-Manual.pdf and https://www.hudexchange.info/resources/documents/HMIS-Data- Dictionary.pdf. CV Proposed Timelines and Budget for Planning and Capacity Building 2020 Community Development Block Grant Funding Year: 2020-21 Flexible Density Program in Downtown/Upper Monterey/Mid-Higuera Special Focus Areas Objective Begin End Estimated Cost Infrastructure and Resource Capacity Analysis 7/1/2020 11/1/2020 SB 2 Grant Parking Analysis 7/1/2020 11/1/2020 SB 2 Grant Community/Stakeholder Outreach 11/1/2020 4/1/2021 SB 2 Grant Environmental Review 5/1/2021 9/1/2021 SB 2 Grant Public Hearings 11/1/2020 7/1/2021 $5,000 Traffic Impact Report 9/1/2021 12/1/2021 $200,000 Environmental Impact Report 9/1/2021 12/1/2021 $200,000 Completion of Final Documents 12/1/2021 12/31/2021 $1,500 Total $406,500 Anticipated Remaining Tasks for Housing Element Update Objective Begin End Public Hearings, Advisory Body, and City Council Review 7/1/2020 11/1/2020 City Council Final Adoption of Document 9/1/2020 9/30/2020 HCD Review of Document 10/5/2020 12/31/2020 Modifications to Document after HCD Review 1/1/2021 4/1/2021