HomeMy WebLinkAboutItem 09 - Grant Application Electric Vehicle Chargers
Department Name: Administration
Cost Center: 1005
For Agenda of: January 14, 2020
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Chris Read, Sustainability Manger
SUBJECT: AUTHORIZE AIR POLLUTION CONTROL DISTRICT GRANT
APPLICATION TO SUPPORT ELECTRIC VEHICLE CHARGERS AT CITY
HALL
RECOMMENDATION
1. Authorize the City Manager, or his designee, to execute and file grant applications with the
Air Pollution Control District (APCD) for electric vehicle charging and to execute any
related grant applications, certifications, assurances, forms, agreements, and associated
documents on behalf of the City; and
2. Authorize the City Manager to approve a Budget Amendment Request to increase the budget
reflecting these grant funds, if awarded.
DISCUSSION
Background
In June of 2019, the City Council adopted the 2019-2021 Financial Plan, which included Climate
Action as a Major City Goal. Work Task #27 of the Climate Action Major City Goal is to install
electric vehicle chargers at City Hall. Staff has been aware of an APCD grant that would be
available in late 2020 to supplement City funding to cover 65 percent of project costs. Staff
recently learned of availability of carryover funding from a previous grant cycle and the City has
been invited to submit an application to the APCD now.
The 2019-21 Financial Plan includes $50,000 for the project. Due to unforeseen onsite electrical
limitations at City Hall identified by Public Works Engineering staff, the standard approach to an
electric vehicle charger that is connected to the electrical grid is likely not feasible without
substantial additional electrical upgrades and costs. Staff is considering a stand-alone (grid
independent) solar and battery powered electric vehicle charger as an alternative. An initial quote
for the stand-alone electric vehicle charger is $82,000. The recommended action in this Council
Agenda Report is to submit the grant application for $53,300, which would offset 65 percent of
the project costs and leave additional budget funds available for contingencies. Should the grant
application not be successful, staff would work to identify lower-cost alternatives.
Previous Council Direction
City Council approved the electric vehicle charger project when it approved the 2019-21
Financial Plan in June of 2019.
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Policy Context
The electric vehicle charger grant application implements the 2019-21 Climate Action Major
City Goal.
Public Engagement
The City’s adopted 2019-21 Major City Goal for Climate Action reflects the substantial public
engagement process that was undertaken as part of the 2019-21 Financial Plan including online
surveys, public meetings, and the Goal Setting workshop.
CONCURRENCE
Public Works staff concurs with submitting the electric vehicle charger grant application in
support of the City’s Climate Action Major City Goal.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to the recommended action in
this report, because the action of submitting grant applications and proposals does not constitute
a “Project” under CEQA Guidelines Sec. 15378. If successful, any City projects using grant
funding would undergo all applicable reviews under CEQA and would be conducted in a manner
consistent with adopted City plans.
FISCAL IMPACT
Budgeted: Yes* Budget Year: 2019-20 and 2020-21
Funding Identified: Yes
*Budget was identified in the FY 2019-21 Financial Plan; however, it now appears that this
funding may be insufficient to complete the project as currently scoped.
Fiscal Analysis:
Funding Sources 2019-21 FY Cost
Annualized
On-going Cost
Total Project
Cost
General Fund (19-20) $5,000 $5,000
General Fund (20-21) $23,700 $21,300 $45,000
Federal $0 $0 $0
Fees $0 $0 $0
Other: APCD Grant $53,300 $0 $53,300
Total $82,000 $21,300 $103,300
The 2019-21 Financial Plan includes $5,000 in FY 19-20 and $45,000 in FY 20-21 for the
installation of electric vehicle chargers at City Hall. An initial cost estimate for capital costs of
the project is $82,000 (subject to change pending the procurement process). Assuming the City
would be awarded the full 65 percent cost offset from APCD, this would lead to a $53,300 grant
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award, $28,700 in General Fund funding for the charger, and $21,300 of City appropriated
funding for contingencies.
If the APCD grant is not successful, staff will need to identify another grant or alternative
funding mechanism as the existing budget does not appear sufficient to implement the project as
currently scoped
ALTERNATIVES
1. The City Council could request additional information or analysis from staff.
2. The City Council could deny the request to submit a grant application.
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