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HomeMy WebLinkAboutItem 1 - CHC Bylaws dated 02-06-2018Advisory Body Handbook February 6, 2018 City of San Luis Obispo 48 | P a g e F. Cultural Heritage Committee Bylaws (A) ARTICLE 1. PURPOSE The Cultural Heritage Committee (CHC) promotes the preservation of architectural, archaeological, historical and cultural resources in San Luis Obispo, by: 1. Helping the public pursue cultural resource preservation projects. 2. Sponsoring educational programs and research which improves our understanding of the community’s history and archaeology. 3. On request, commenting on the effects of public and private actions on community cultural resources. 4. Helping with the administration of City-sponsored benefit programs. ARTICLE 2. COMPLIANCE WITH OTHER REQUIREMENTS The functioning of the Cultural Heritage Committee and all of its actions and decisions shall be in compliance with the provisions of the Advisory Body Handbook and as established by Council Resolution. ARTICLE 3. MEMBERSHIP 1. The CHC will have seven members appointed by the City Council. Members must be residents and registered voters of the City. If possible, membership of the Committee should include a person knowledgeable in local history, a person with training or experience in structural rehabilitation, a person knowledgeable in local archaeology, and a person with knowledge of architecture. 2. If possible, the Committee should include one resident from each of the five Historical Preservation Districts created but the Council is not limited to this district residency requirement when making appointments. ARTICLE 4. TERMS OF APPOINTMENT Members shall be appointed by the City Council for an initial term of a maximum of four years and may be reappointed for additional terms, not exceeding a total of two consecutive four-year terms. Advisory Body Handbook February 6, 2018 City of San Luis Obispo 49 | P a g e ARTICLE 5. OFFICERS 1. A Chairperson and Vice-Chairperson shall be elected by the Committee at its first meeting in April for one-year terms. No person may serve in the office of Chairperson or Vice- Chairperson for more than two consecutive terms. 2. The Chairperson shall preside over all Committee meetings, vote on all matters, appoint all subcommittees, call special meetings, and submit an annual report and budget to the Committee for approval and presentation to the City Council. 3. The Vice-Chairperson shall serve in the absence or incapacity of the Chairperson and perform such other duties as requested by the Chair. ARTICLE 6. MEETINGS 1. The Committee shall hold a regular meeting each month. All meetings shall be open to the public. Regular meetings shall be held at 5:30 p.m. on the fourth Monday of each month in the City Council Hearing Room, City Hall, 990 Palm Street, San Luis Obispo, California. 2. A quorum shall consist of a majority of the established members. 3. All action of the Committee shall be decided by a majority vote or consensus of the quorum directed through the Chairperson. 4. Minutes of each meeting shall be forwarded to the City Council and be available as a public record. 5. The Chairperson or a quorum majority of the Committee may call a special meeting, provided that all public notice requirements are met. 6. All Committee meetings shall be conducted according to City practices, customs, and policies. Robert’s Rules of Order, Newly Revised, may be used as a guideline. 7. All members present must vote, except when a member declares a conflict of interest. Any member declaring a conflict of interest shall not vote or participate in any related deliberations or action of the Committee. ARTICLE 7. ABSENCES AND RESIGNATIONS 1. If a member fails to attend three consecutive regular meetings or a total of six regular meetings within any 12 months, the member shall automatically be considered for replacement. The Chairperson of the Committee shall inform the Council of such a situation and explain any special circumstances. 2. Committee members are responsible for notifying the Chairperson or the Secretary in advance when an absence is anticipated. Advisory Body Handbook February 6, 2018 City of San Luis Obispo 50 | P a g e 3. If a member needs to resign from the Committee, the member shall immediately direct a letter to the City Council with copies forwarded to the Committee Chairperson and City Clerk. ARTICLE 8. SUBCOMMITTEES Subcommittees shall be appointed, as needed, by the Chairperson. Subcommittees may include non-Committee members who shall have no voting power. ARTICLE 9. AMENDMENTS Bylaw amendments shall be submitted for Council approval by an affirmative vote of the members present at a regular meeting of the Committee, provided that such amendments shall have been discussed by the Committee on the agenda of at least two meetings prior to the vote. The members shall receive the proposed amendments at least 10 days prior to the first meeting.