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Home My WebLink About12-17-2019 ATTY Records Destruction - correspondence and miscMEMORANDUM DATE 12/17/2019 TO: J. Christine Dietrick Charles E. Bell, Jr. FROM: Sheryl Fox- Legal Assistant SUBJECT: REQUEST FOR RECORDS DESTRUCTION RECEIVED JAN 2 3 2020 LL E-�; f� E R K On April 24, 2001, the City Council adopted Resolution No. 9174 establishing a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. Public Records Requests, Internal Communications, External Correspondence, Administrative Citation Appeals, Administrative Citations, Subpoenas, Special Event Permit Application. All records exceed the records retention requirements and as such are being prepared for destruction. A detailed list is attached. The method of destruction will be shredding. )el w indi ating your approval for the destruction of the attached listing of records. C;j, Head City Attorney ?7 CERTIFICATE OF DESTRUCTION I, Sheryl Fox do hereby certify that the records listed on the attached were properly disposed of Origin: C ty Clerk's Office Copy: City Attorney Department Attachments: 1. List of records to be destroyed 2. Relevant sections of the records retention schedule Code Sec. Correspondence To From Date Ret. Destroy Utilities External GC34090 101 Jonathan Lowell Ron Munds 10/26/2006 2 Years 2008 GC34090 101 California City Attys. Dan Hentschke 11/5/2003 2 Years 2005 GC34090 101 Ruthann Ziegler California City Attys. 11/4/2003 2 Years 2004 GC34090 101 Bill Statler Utility Customer 8/20/1999 2 Years 2001 GC34090 101 Gil Trujilio Jodi Polk 3/22/2004 2 Years 2006 GC34090 101 Marie Rowland Jeff Jorgensen 2/15/1990 2 Years 1992 GC34090 101 Allen Short Richard Bucich 12/20/1989 2 Years 1991 GC34090 101 Marlane Bangert William Statler 10/12/1988 2 Years 1990 GC34090 101 Richard Rossi Jonathon Lowell 10/23/2006 2 Years 2008 GC34090 101 City Council Richard Bucich 10/19/1991 2 Years 1993 GC34090 101 Water Dept. Wickson Woolpert 3/22/1990 2 Years 1992 GC34090 101 Linda Asprion Ann Hale 6/7/1994 2 Years 1996 GC34090 101 Richard Rossi Ron Munds 10/4/2006 2 Years 2008 GC34090 101 Richard Rossi Ron Munds 9/27/2006 2 Years 2008 GC34090 101 Richard Rossi Ron Munds 8/24/2006 2 Years 2008 GC34090 101 Jonathan Lowell Richard Rossi 10/31/2006 2 Years 2008 GC34090 101 Richard Rossi Jonathon Lowell 9/29/2006 2 Years 2008 Internal GC34090 101 City Council K.Hampian, B.Statler 9/27/2006 2 Years 2008 GC34090 101 City Council John Dunn 1/31/1992 2 Years 1994 Correspondence Fire External GC34090 101 Robert Neuman Rory Livingston 2/20/1996 2 Years 1998 Internal GC34090 101 Dan Wunsch Bob Neuman 10/9/1992 2 Years 1994 GC34090 101 John Dunn Robert Neuman 9/25/1992 2 Years 1994 GC34090 101 .Joseph Hinsberg Ken Hampian 10/20/1994 2 Years 1996 GC34090 101 Spencer Meyer Bob Neuman 12/22/1992 2 Years 1994 GC34090 101 Bernie Ries Bob Neuman 5/22/1996 2 Years 1998 GC34090 101 Bob Neuman Jeff Jorgensen 3/5/1998 2 Years 2000 Correspondence Public Works External GC34090 101 Gwen Theis Jeff Jorgensen 8/14/1995 2 Years 1997 GC34090 101 Gerald Kenny Stanley Bell 5/10/1995 2 Years 1997 Internal GC34090 101 Jeff Jorgensen Ron Wisenand 4/9/1993 2 Years 1995 GC34090 101 Patrick Ledesma Jeff Jorgensen 6/26/1995 2 Years 1997 GC34090 101 Bill Statler Jeff Jorgensen 9/22/1998 2 Years 2000 GC34090 101 Ron Wisenand Jeff Jorgensen 6/4/1993 2 Years 1995 GC34090 101 Ron Wisenand Bill Statler 4/8/1994 2 Years 1 1996 GC34090 101 Jeff Jorgensen Terry Sanville 1/21/1994 2 Years 1996 GC34090 101 Linda Asprion Jeff Jorgensen 8/14/1996 2 Years 1998 GC34090 101 Ron Wisenand Jeff Jorgensen 10/8/1990 2 Years 1992 GC34090 101 Bill Statler John Dunn 1/30/1992 2 Years 1994 GC34090 101 Jeff Jorgensen Linda Asprion 11/6/1992 2 Years 1994 Public Assembly Permit GC34090 801 Page Dougherty Kim Bruening 2/27/1997 CL+4 1999 GC34090 801 Parks and Rec. George Hylak 6/14/2010 CL+4 2012 Correspondence Business License External GC34090 101 Traci Kawaguchi Endre Vargha 5/28/2008 2 Years 2010 GC34090 101 Melvin Motte Bernie Ries 3/25/1997 2 Years 1999 GC34090 101 Melvin Motte Jeff Jorgensen 5/27/1997 2 Years 1999 GC34090 101 Jeff Jorgensen Flicka Dukes 1/26/1998 2 years 2000 GC34090 101 Linda McDonald Leonard R Mistein 1/22/1998 2 Years 2000 GC34090 101 Finance Gayle Peron 12/13/1996 2 Years 1998 GC34090 101 Finance Roger Lyon 7/30/1996 2 Years 1999 GC34090 101 Jeff Jorgensen Melvin Motte 2/6/1997 2 Years 1999 GC34090 101 John Dunn Lynn Block 8/8/1991 2 Years 1993 GC34090 101 John White Carolyn Dominquez 2/21/2005 2 Years 2007 GC34090 101 County Counsel Paula Higashi 1/1/1985 2 Years 1987 GC34090 101 Bernie Reis Bob Illman 4/18/1990 2 Years 1992 GC34090 101 Bart Topham Roger Picquet 1/12/1987 2 Years 1989 GC34090 101 Linda Asprion Roxanne Carr 11/19/1992 2 Years 1994 GC34090 101 Jeff Jorgensen Alison Lloyd 12/11/1991 2 Years 1993 GC34090 101 Ron Dunn Michael Maino 2/27/1992 2 Years 1994 GC34090 101 Mark Conard Linda Asprion 8/12/1993 2 Years 1995 GC34090 101 Linda Asprion Terence Schubert 10/8/1993 2 Years 1995 GC34090 101 Bernie Reis Roger Picquet 8/2/1985 2 Years 1987 GC34090 101 Terence Schubert Linda Asprion 9/28/1993 2 Years 1995 GC34090 101 Mayors Daniel McCarthy 2/23/1998 2 Years 2000 GC34090 101 Cindy Clemins Linda Asprion 11/19/1992 2 Years 1994 GC34090 101 Sterling Ball John Dunn 8/5/1998 2 Years 2000 GC34090 101 Russ Jorgensen Linda Asprion 3/24/1993 2 Years 1995 GC34090 101 John Dunn Linda Asprion 3/15/1993 2 Years 1995 GC34090 101 Graceland College IRS 9/7/1998 2 Years 2000 GC34090 101 Linda Asprion Cindy Clemens 8/9/1993 2 Years 1995 GC34090 101 Michael Hedgecock Linda Asprion 1/29/1996 2 Years 1998 GC34090 101 James Dorsi Linda Asprion 10/26/1995 2 Years 1997 GC34090 101 Darrell Ross Cindy Clemens 10/27/1995 2 Years 1997 GC34090 101 Michael Orians Jeff Jorgensen 11/9/1995 2 Years 1997 GC34090 101 Pat Crawford Jeff Jorgensen 11/13/1995 2 Years 1997 GC34090 101 Bill Wisdom Cindy Clemens 10/24/1995 2 Years 1997 GC34090 101 Steven Hawson Jeff Jorgensen 11/30/1995 2 Years 1997 GC34090 101 Jonathan Lowell Matthew Kennedy 10/6/2003 2 Years 2005 GC34090 101 Robert Furhman Bernie Ries 5/11/1995 2 Years 1997 GC34090 101 Cindy Clemins Peter Hubbard 5/5/1994 2 Years 1996 GC34090 101 Steven Alley Jeff Jorgensen 3/24/1994 2 Years 1996 GC34090 101 Gil Trujillo Barbara Watson 12/5/1998 2 Years 2000 GC34090 101 Art Devos Jeff Jorgensen 4/18/1997 2 Years 1999 GC34090 101 Aquascape City of SLO 6/30/1996 2 Years 1998 GC34090 101 Cindy Clemens David Bent 2/26/1997 2 Years 1999 GC34090 101 Jeff Jorgensen Betty Combs 9/8/1995 2 Years 1997 GC34090 101 Cindy Clemens Connie Framberger 9/14/1995 2 Years 1997 GC34090 101 Cuesta Equipment City of SLO 6/11/2003 2 Years 2005 Internal GC34090 101 CDD/Finance City Attorney 2/14/1984 2 years 1986 GC34090 101 Jim Gardiner Gil Trujillo 3/29/1999 2 Years 2001 GC34090 101 Linda Asprion Gil Trujillo 1/12/1999 2 Years 2001 GC34090 101 .Jeff Jorgensen Linda Asprion 6/1/1996 2 Years 1998 GC34090 101 .Jim Gardiner Cindy Clemens 3/23/1994 2 Years 1996 GC34090 101 .Jim Gardiner Cindy Clemens 4/26/1994 2 Years 1996 GC34090 101 Shawn White Sharon Woodward 3/22/1995 2 Years 1997 GC34090 101 Shawn White Sharon Woodward 3/16/1995 2 Years 1997 GC34090 101 .Jim Gardiner Cindy Clemens 3/15/1995 2 Years 1997 GC34090 101 .Jonathan Lowell Jodi Polk 9/25/2003 2 Years 2005 GC34090 101 Dave Wissler Jonathan Lowell 9/29/2003 2 Years 2005 GC34090 101 Gil Trujillo Linda Asprion 3/29/1999 2 Years 2001 GC34090 101 Gil Trujillo Jodi Polk 11/6/2003 2 Years 2005 GC34090 101 Chief Gardiner Cindy Clemens 2/17/1998 2 Years 2000 GC34090 101 Cindy Clemens Linda Asprion 2/17/1998 2 Years 2000 GC34090 101 Chief Gardiner Jeff Jorgensen 1/30/1997 2 Years 1999 GC34090 101 Jeff Jorgensen Mary Hamblen 2/19/1991 2 Years 1993 GC34090 101 Finance Roger Picquet 9/30/1988 2 Years 1990 GC34090 101 Finance Roger Picquet 9/30/1988 2 Years 1990 GC34090 101 Bill Statler Jeff Jorgensen 2/13/1990 2 Years 1992 GC34090 101 Toby Ross Roger Picquet 3/6/1989 2 Years 1991 GC34090 101 Jeff Jorgensen Bernie Ries 6/28/1995 2 Years 1997 GC34090 101 Jeff Jorgensen Gregory Zocher 5/1/1991 2 Years 1993 GC34090 101 CDD City Attorney 2/14/1984 2 Years 1986 GC34090 101 Betty Combs Jeff Jorgensen 9/13/1995 2 Years 1997 GC34090 101 Jeff Jorgensen Linda Asprion 8/6/1996 2 Years 1998 GC34090 101 Linda Asprion Jeff Jorgensen 2/12/1997 2 Years 1999 GC34090 101 City Council Jeff Jorgensen 2/4/1997 2 Years 1999 GC34090 101 Jim Gardiner Roger Picquet 11/9/1988 2 Years 1990 GC34090 101 Finance Roger Picquet 9/30/1988 2 Years 1990 GC34090 101 Finance Roger Picquet 9/17/1985 2 Years 1987 Admin. Citations GC34090 201 Jay Thomas Wells 6/15/1994 CU+S 1 1996 GC34090 201 Ronald Lee Woodall 7/14/1994 CU+S 1996 GC34090 201 Dianne Dyer 2/4/1995 CU+S 1997 GC34090 201 David Wayne Braun 4/22/1996 CU+S 1998 GC34090 201 John Matthew Pryor 2/1/1996 CU+S 1998 GC34090 201 John Michael Adams 2/29/1996 CU+S 1998 GC34090 201 Donald Yeackle 2/29/1996 CU+S 1998 GC34090 201 Wayne Clarke Wilkes 9/9/1999 CU+S 2001 GC34090 201 Robert Fuhrman 5/23/1994 CU+S 1996 GC34090 201 Jay Thomas Wells 4/3/1995 CU+S 1997 GC34090 201 Roger Mark Freberg 9/5/1995 CU+S 1997 GC34090 201 Don Allen Wolley 4/3/1995 CU+S 1997 GC34090 201 William Charles Moser 5/4/1995 CU+S 1997 GC34090 201 Mark Kenneth Gorbahn 1/23/1996 CU+S 1998 Pub. Rec. Request GC34090 104 Detective Shumway Roger Picquet 11/12/1987 2 Years 1989 GC34090 104 SLO Fire Dept. Logan Carlisle 11/4/2004 2 Years 2006 Subpoena GC34090 704 Diana Schmiett Kemper Ins. Co. 3/1/2004 2 Years 2006 CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD TITLE TOTAL OFFICE RESPONSIBLE I _ CODE SECTION FOR RETENTION AND I REMARKS DISPOSITION OF RECORD _ Clerk iGC81009(b) _ _ _ Clerk GC81009(b) Clerk GC81 E Clerk IGC34090 Clerk IGC34090 RETENTION _ PERIOD PERIOD _ Successfu! Candidates Unsuccessful Candidates E+5 Other T+71 Election =TesDondence� _ E+21 Eldctlon documents: expense .jmx_ofs,night logs E+21 Election history P Clerk Clerk Clerk Clerk _ IGC34090 j i5 g090 EC17200/EC17400 Confidential IGC34090 iEC17100 Election notices, publications, certificates E+2 Initiative, Referendum, Charter Amendments, Recall Petitions After Certification of results + 8 months Munlicipdl Election FileelSamP1e.8allots P Nomination Papers: Successful Candidates P Clerk - Unsuccessful Candidates E+5 Clerk EC17100 Precinct Board Appointments - appointment of precinct oficials I E+6 mos. I Precinct hand [ally, —Cop —,-Es of index, challenge list, assisted voter list E+6 mos. Clerk EC17503(b) EC17304 CortSdential EC17300 a _ if no Iegal actions Clerk Roster of volers, 0ri inal indices (precinct board) E+5i Clerk 703 CITYATTORNEY Administrative Files CU+5 Civil Litigation CL+10 Civil Litigation regarding Property (including settlement and releases) P C' Attamey IGC34090 Gital_AttomeY b GC34090 City Attorney GC34090(a) Criminal Cases i tnq o court CL+5 Criminal Citations CL+2 Legislative Files GU+21 GENERAL LEGAL Agreements/Contracts (consultants, purchase agreements, and others CU+5AE not shaum elsewhere in the retention schedule) Claims/Subpeom jp9s _ R _ i 2 Donor and Donation regiments P City Attornev !GC34ONb) Citv Attornev G 090 City Attorney GC34090 Various CCP337 704 Clerk GC34090 Clerk GC34090 Ethics Training Certificates CL + 5 Clerk GC34090 Housing Agreements (Includes recorded and other related aareementsl P Clerk GC34090(a) Joint Powers Authorities CL + 10 Clerk GC34090 Lease Agreements of Real Property (Iongd". i.e., more than five CL + 51 Clerk GC34090 Liens P I Clerk GC34090(a) Public Art Agreements P I Clerk GC34090 Recorded Documents (Abandonments, Deeds, Easements, P I Clerk GC34090 Williamson Act Contracts P I Clerk GC34090(a) ' LOfiCAPITAL9MRROVEMENTBOAR D CIB eemenWContracts P I Clerk • ---- - - -.... ..:--- •• CCP337 CIB Establishment/Bylaws P Clerk GC34090(e) CIB Resolutions/Ordinances IF Clerk GC34090(e) General Correspondence 2 Finance GC34090 Minutes P Clerk GC34090(e_) I _ 707 STATEMENTS OF ECONOMIC INTEREST General Coffespondence 2 _ Clerk IGC34090 Statements of Economic Interest (87200 Filers) T+7I Clerk I GC81009(e) & CCAC Guidelines Statements of Economic Interest (City Code Filers) 7 GC81009(e) AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=Terminated CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD TITLE T TOTAL RETENTION PERIOD I OFFICE RESPONSIBLE I CODE SECTION FOR RETENTION AND REMARKS DISPOSITION OF RECORD I _ _ _ COPIES or DUPLICATES of documents for which a department is not DIRI the office of record Duplicates and copies distributed to various departments for informational purposes may be destroyed by the departments when they are no longer useful for reference. No nest for Records Destruction" form is required. — ELECTRONIC DOCUMENTS — — Electronic copies of paper rgoords should be kept no longer than the retention period specified in this schedule. If electronic documents are also in a paper format, both must be destpoyed at the same time. 100 101 _ i GENERAL ADMINISTRATION OFFICE GENERAL MANAGEMENT Manager {CMJReep_Q _ 5 Various GC34090 City -Generated Informational Brochures, Publications. Newsletters C' wide Policies and Procedures Canes Extemat _ Correspondence - Intemai (excluding CM Reports - see above) Departmental Policies/Procedures u P Various i GC34090 Keep one for historical purpOWS v P Various GC34090 Keg one for historical purposes 2 Various GC34090 GC34090 2 Various S+51 Various GC34090 Generallnformation 2 Various IGC34090 In -House Committees CLl+5 2 Various Various GC34090 May be kept for research/historic purpoms GC34040 GC34090 _ Staff Meeting Notes OFFICE REFERENCE Annual Departmental Ile _rts 102 5! Various Certificates of Life 5: Clerk GC34090 _ Chronological Files 2! Various 13C34090 Community Organizations 5' Various GC34090 Complaints 2 Various GC34090 General Information _ 21 Various _ GC34090 Positive Feedback (How are we doinq? forms) 1721 Various GC34090 Professional Associations 2 Various GC34090 Publications Qmrnals, pencdicals D/R Various Not a is record. No "Request for Records Destruction" form is mg uired. --103 FORMS MANAGEMENT Blank Forms Si ~ Various No "Request for Records Destruction' form is required. I 104 RECORDS MANAGEMENT Certificates of Destruction I P1 Clerk IGG34090 Leol record of final dispmffion of document. Public Records Requests 21 Various IGC34090 Clerk CCP 343 Records Retention Schedule S+51 204 201 I CONMIY1tl1HITY DEVELOPMENT CITY PLANNING Address Files P i Planning JGC340A0 a Planning GC34090a Building GC34090(a) Microfilm after 5 yem Business Tax Certificates P Code Enforcement Files P Construction Files P Building JGC34090(a) Microfilm immediately after final inspection Construction Permits (numeric) P Buildi _ _ GC34090 a}��IeM(cro£�Irn one on E ar after final ins Home Occupation Permits I P Planning . GC34090(a) Inspection Cards P Building__ 1GC34090 a Microfilm and retain on 'nal cards Notices of Address Change P Planning_ I GC34090(a) Notices of Determination P Plannl 1GC34090 a Notices of Exemotion P Planninq I GC34090(a) Microfilm AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=Terminated CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD TITLE i TOTAL OFFICE RESPONSIBLE I CODE SECTION RETENTION FOR RETENTION AND REMARKS I PERIOD DISPOSITION OF RECORD 709 PUBLIC INFORMATION/COMMUNITY RELATIONS Consumer Price Index (CPt) CU+21 Various GC34090 _ General Correspondence 21 Various GC34090 _ Press Releases CU+21 Various GC34090 800 PUBLIC WORKS 801 ENGINEERING Contractor Bids (not awarded) CL+21 Public Works GC34090 Exception: Federally funded: 3 year retention period or as required by the _ ;funding authority. ____ _ Encroachment Permits CL+4( Public Works 'GC34090 _ Enqlneeri Standards T P Public Works GC34090(a) General Conresponderice 2 Public Works GC34090 Job Files: Certified payroll; pay estimates; original bid documents; legal ads; preliminary notices/liens; engineers daily logs or inspector's CL+2 Public Works GC34090 Federally funded or as req'd by the federal authority diaries; DAS13 _ Job Files:Org. specials w/autocad drawings, photos/video tapes for P Public Works GC34090 historic value; agrmnts; CMR/CAR; change orders; env docs; final pay est. w/attach; notice completion; haz waste manifests/transp dots; ins certs; perform bonds; proposals; spec reports (haz mat, bio, soils), submtls (matls, draw), warranty, as -built daily logs or inspectors' diaries; bids/plans/specs i Final Tracts and Minor Subdivisions (includes subdivision P Public Works GC34090(a) Film after minimum of 10 years'. See Community Development for improvement agrees; development agrees; in -lieu agrees) Final maps 802 STREET ADDRESS FILES I - — General Information 2I Public Works GC34090 Street Files 10 Public Works GC34090 803 MASS TRANSPORTATION - General Information 51 Public Works IGC34090 CU+101 Public Works IGC34090 Local-SLO Municipal Bus Svstem Reqional Elderly/Handicap ed Transit I CU+21 Public Works IGC34090 Taxicabs I CU+51 Public Works IGC34090 IGC34090 Transportation Permits I CU+21 Public Works Unmet Transit Needs CU+101 Public Works IGC34090 A" PARKING I Downtown Parking Study P Put9ic Works GC34090 General Information 21 Public Works GC34090 Parking Appeals CU+2 Public Works GC34090 GC34090 _ GC34090 Parking Citations CU+2 Public Works PaOLN Meters CU+S Public Works ParkiM Policies CU+5 Public Works GC34090 GC34090 l Ridesharing/Car Pool Program CU+5 Public Works 8W DISTRICTS I Assessment Districts CL+10 Public Works/Clerk - GC34090 Note: oq final documentation in City Clerk's Office Benefit Districts CL+10 Public Works/Clerk GC34090 Note: original documentation in City Clerk's Office General Information 2 Public Works GC34090 Geologic Hazard Abatement Districts CL+10 Public Works GC34090 Residential Parking Districts CL+10 Public Works GC34090 Underground Utilities CL_+10 Public Works GC34090 I I AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=Terminated CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD TITLE TOTAL OFFICE RESPONSIBLE CODE SECTION RETENTION FOR RETENTION AND REMARKS _ PERIOD DISPOSITION OF RECORD_ Duplicates and copies distributed to various departments for informational purposes may be destroyed by the departments when they are no longer useful for reference. No *Request for Records Destruction" form is required. COPIES or DUPLICATES of documents for which a department is not the office of record D/R, ELECTRONIC DOCUMENTS 100 GENERAL ADMINISTRATION 101 OFFICE GENERAL MANAGEMENT _ City Manager (CM) Reports Electronic copies of paper records should be kept no longer than the retention period specified in this schedule. If electronic documents are also in a paper format, both must be destroyed at the same time. 51 = Various I GC34090 Citv-Generated Informational Brochures. Publications, Newsletters P I Various GC34090 Keep one for historical purposes City-wide Policies and Procedures P': _ Various GC34090 Keep one for historical purposes Correspondence - External 2 Various GC34090 Correspondence - Internal (excluding CM Reports - see above) 2 Various GC34090 Departmental Policies/Procedures S+5 Various IGC34090 General Information 2 Various IGC34090 In -House Committees CU+5 Various IGC34090 May be ke t for research/historic purposes Staff Meeting Notes 2 Various IGC34040 102 1 OFFICE REFERENCE Annual Departmental Rsporta 51 1 ! Various JdC34090 Certificates of Life 51 _ Clerk IGC34090 GC34090 _ IGC34090 Chronological Files _ 21 Various Community Orqanizations 5 Various Complaints 21 Various IGC34090 General Information 21 _ Various _ GC34090 Various GC34090 Various GC34090 _ Various Not a eublic record. No "Request for Records Destruction" form is required. Positive Feedback (How are we doing? forms) 2 Professional Associations 2 Publications (journals. periodicals) D/R ID3 FORMS MANAGEMENT Blank Forms S Various No "Request for Records Destruction' form is required. I I 104 RECORDS MANAGEMENT Certificates of Destruction Pj Clerk GC34090 Legal record of fmal disposition of document. Public Records Requests 21 Various ,GC34090 Records Retention Schedule S+51 Clerk ICCP 343 200 201 COMMUNITY DEVELOPMENT .. CITY PLANNING Address Files P' Plannina GC34090(a) Business Tax Certificates P Planning GC34090(a) Code Enforcement Files _ I P Building- GC34090(a) Microfilm after $ years Construction Files i P Building GC34090(a) Microfilm immediately after final inspection Construction Permits (numeric) �� P Buildinq CZC aji Microfilm oneyear after final inspection Home Occupation Permits P Planninq GC34090(a) Inspection Cards P Building GC34090(a) Microfilm and retain on inal cards Notices of Address Chanqe P Planning GC34090(a Notices of Determination P Planning GC34090(a) Notices of Exemption PPlanning GC3409 a Microfilm _ AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=Terminated