HomeMy WebLinkAboutItem 06 - City Council Professional Development Fund Transfer
Department Name: Administration
Cost Center: 1001
For Agenda of: February 18, 2020
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Teresa Purrington, City Clerk
SUBJECT: CITY COUNCIL PROFESSIONAL DEVELOPMENT FUND TRANSFER
RECOMMENDATION
Authorize staff to transfer funds from Council Member Carlyn Christianson’s professional
allowance account to Vice Mayor Aaron Gomez’s professional allowance account to allow him
to attend the Global Waste Management Symposium 2020.
DISCUSSION
Background
The Mayor and City Council are allocated funding for professional development – including
travel, conferences, meetings, dues, and start-up costs - as part of the Administration
Department budget. Chapter 2, Section 2.3, of the City Council Policies and Procedures
Manual provides the policy that enables each Council Member this allowance for professional
development.
Chapter 2.5, General Procedures and Limitations, states that, "The Mayor and each
Council member is expected to plan business activities so as to stay within his/her
budget. When exceptional circumstances require that additional amounts be allocated to
accounts, formal Council action shall be required."
Further, Chapter 2.5.1 - Accounting, states, "If any account is depleted prior to the
end of the fiscal year, additional allocations shall require a specific action of the City
Council. "
Vice Mayor Aaron Gomez has requested to represent the City by attending the upcoming Global
Waste Management Symposium 2020 in Indian Wells, CA, February 23 – 26, 2020. The
estimated costs exceed the remaining amounts in Council Member Gomez’s available budget.
Vice Mayor Aaron Gomez currently has $615.51 available in his account after the purchase of
registration; falling short of meeting the lodging and conference expenses remaining and
estimated at $951.55. Council Member Carlyn Christianson currently has $1,804.15 remaining in
her personal allowance account and has agreed to transfer funds to cover costs of this travel, if
Council approves.
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Item 6
Public Engagement
This is an administrative item, so no outside public engagement was completed. Public comment
can be provided to the City Council through written correspondence prior to the meeting and
through public testimony at the meeting.
CONCURRENCE
Council Member Carlyn Christianson has approved the transferring of professional allowance
funds in her account to Vice Mayor Aaron Gomez’s professional allowance account, to allow
him to attend the Global Waste Management Symposium 2020.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this
report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378.
FISCAL IMPACT
Budgeted: Yes Budget Year: FY2019-20
Funding Identified: N/A
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current Funding
Request
Remaining
Balance
Annual
Ongoing Cost
General Fund $2,455.66 $951.55 $1,504.11
State
Federal
Fees
Other:
Total $2,455.66 $951.55 $1,504.11
Funds transferred from Council Member Carlyn Christianson’s account to Vice-Mayor Aaron
Gomez in FY 2019-20 will not exceed overall budgeted appropriations for Council professional
development and business expenses.
ALTERNATIVES
Deny the request to transfer funds from Council Member Carlyn Christianson’s professional
allowance account to Vice Mayor Aaron Gomez’s professional allowance account to allow him
to attend the Global Waste Management Symposium 2020.
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Item 6