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Home My WebLink About02-11-2020 PW Records Destruction - CIP 4-2011 to 12-2012Public Works rL`J 919 Palm Street. San LOS Obispo, CA 93401-3218805.781 7200siocity.org nn DATE: _ November 15 , 2019 SLO CITY CLERK TO: Shelly Stanwyck, Public Works Interim Director Christine Dietrick, City Attorney FROM: Brian Nelson, Public Works Department SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. The CIP (Capital Improvement Program) project files (listed below), CLOSED between 04/13/2011 and 12/13/2012 Spec # 90902 Spec # 91037 Spec # 91043 Spec # 91044 Spec # 91052 Spec # 91134 Spec # 91135 Spec # 90588A Spec # 90916 Spec # 90197 Spec #90197A Spec #90197D ■ certified payroll ■ pay estimates ■ engineers' daily logs/inspectors' diaries ■ legal ads ►preliminary notices/liens ■ general correspondence ■ original bid documents, including contractor bids not awarded The appropriate sections of the Records Retention Policy and Schedule are attached. Please sign below, indicating your approval for the destructio vo NP, Shelly St yck istine Dietrick Public Works Interim Director City Attorney CERTIFICATE OF DESTRUCTION I certify that the records listed above were properly disposed on . %K4— Brian Nelson Public Works Department the above listed records. Attachments: Records Retention Schedule and List of Projects with Closing Dates PURGE YEAR: 2014 BOX 79 SPEC #90902 CDBG Curb Ramps 2011 - San Benito Supply 09-23-11 FED SPEC #91037 Storm Drain Replacements Various Locations - D-KAL Engineering, Inc. 11-21-12 SPEC #91043 Chorro Street Reconstruction - V. Lopez Jr. and Sons, Inc. 07-16-12 SPEC #91044 Walnut Drainage Repair - D-Kal Engineering 04-06-12 SPEC #91052 Johnson, Southwood and Vets Sewer Liner - Sancon Engineering, Inc. 11-08-12 SPEC #91134 Street Reconstruction Summer 2012 - R. Burke Corporation 11-06-12 SPEC #91135 Microsurfacing Summer 2012 - Western Pavement Solutions 10-24-12 SPEC #90588A Tank Farm Road and Broad Street Widening - Souza Eng. Inc. 12-13-12 SPEC #90916 2009-2010 Sewerline Replacement - California Trenchless, Inc. 08-01-12 SPEC #90197 Foothill Bridge (Federal Auditing (2 of 63)) 04-30-11 SPEC #90197A Foothill Bridge Design 04-30-11 SPEC #90197D Foothill Bridge Replacement 04-13-11 Manny Guzman Manny Guzman Manny Guzman Mannv Guzman Manny Guzman Manny Guzman Manny Guzman Dan VanBeveren Matt Horn Barbara Lynch _Barbara Lynch Barbara Lvnch CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD TETLE T'OTAI. OFFICE RESPONSIBLE CODE SECTION _ TEwN6 FOR RLTB TION AND RE>VlAR1[8 PERIOD OIWPOSITION OF RECORD 709 PUBLIC INFORMATION/COMMUNITY RELATIONS Consumar Price Index (CPI CU+2 Various GC34090 Gerrerel Correa onasnce 2 Vas GC34M Prosa Releases CU+2 Varlaus 13C34090 e00 PUBLIC WORKS 101 ENGINEERING Conlraclor Bids (not awarded) CL+2 Public Works 60400 Exception: Federally funded: 3 year retention period or as required by Ors hrndin aylhad�yl c� --- Erlmn�frment Permits _... _ CLr4 Fold Waat[s GC3409D� ineorir Standards _ P — Puhlla Works OC390--- Gealarnl CDrrasparclOnce 2 Public works GC34080 Job Files, Certified payroll; peyasOrriatae; rxlglnal bid docum6nfa; legal CL+2 Public Works GC34090 Fodaratly funded or as roq'd by the Federal authority ads; pr6rainarynoiicssl fo"; engineal'a dally loge or inspector's dferi_ea; OAS13 Jab Fces:Org. spacfala wlaclocod drawings, photoslvideo lopes for W34090 P Public Week! hisladc value; agrmnis; CMR/CAR; change orders; env does; final pay eat. w/attach; notice completion; haz waste manifests/transp does; Ins carts; perform bonds; proposals; spec reports (hez met, bio, soils), submlls (matis, draw), warranty, as -built dolly logs or inspectors' tilarlag; bids/plans/specs Final Tracla and Minor Suhdkrlslons (Inciudas subdlufalon P Pubic Works GCIP109D(a) Film altar minimum of 10 yaarr. Sae Community DavaloInont for hn nl agrase; dnvefapmenl agraea; in•I[ea atl Final maps 802 STREET ADDRESS FILES 00miral Infonnellon 2 Public Warks GC34090 Street I Mas Pudh W GC3 = 803 MASS TRANSPORTATION General Information 5 PAfic Worka OC3409D LocalSL0 MUmd I eus tam CU+10 Public Works OC-34090 Rag lorralEkienylHsr,atcannad Transit CU+2 Public works OC34090 T"caba CU+6 Public Was GC94000 Tran ration Permits CU+2 Public Works 4£34D90 Unmet Travail Needs CU+10 Public Works GC34090 804 PARKING Downtown Parking SIUdy P Public Works GC-34090 General rnforme8orr 2 Pubjw Wofke OC34090 Psrilfn Appeals CU+2 Pub11e Worke OC34090 PafkirQ Citations CU+2 Public Works GC34090 Peril Mehra CU+5 Public Works GC34090 _ Perking F'00"M CU+S PoblIc Works OC3400 CU+y _ Rkfaahedn rPo0 Pao ram Public Wake GC34C90 - - 806 DISTRICTS Aseaservant Districts CL+10 Public WoikalClerk GC34030 Note arlglnel documentation In CI Clark's O Benent OWN 0 CL+10 Puw Wdrks 5Gr-k GC340W Note: od inal deeumenNon In C Clerk'sBloe f3' Generallnformation 2 PubifoWwka OCS4090 Goa In Hazard Abatement Districts CL+10 CL+1D PubBa Works pC34tit)p RoVdenllei Pa krg Dlelrlcla _ Fubm Works Rklu Works GC340W GC940g0 Uride. graunda111Nlies - _ CL+70 Ae=Aner t:xplrellon AU=AUU1t DI-=ClosedlCompleted CU=Current DIR=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=Terminated