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Home My WebLink About02-11-2020 PW Records Destruction - CIP 08-2008 to 07-2012Y CIS 0�A Public Works 919 Palm Street, San Luis Obispo CA 93401-321 s 805.00 I I slocity.orgty.org c. DATE: November 15 , 2019 TO: Shelly Stanwyck, Public Works Interim Director SLO CITY CLERK Christine Dietrick, City Attorney FROM: Brian Nelson, Public Works Department SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. The CIP (Capital Improvement Program) project files (listed below), CLOSED between 08/09/2008 and 07/24/2012 Spec # 90569C Spec # 90938 Spec # 90966 Spec # 91064 Spec # 50410.7227.2005 Spec # 91141 Spec # 90900 Spec # 90851 Spec # 50410.7227.2009 Spec # 90840.950 Spec # 90899 Spec # 91154 ■ certified payroll ■ pay estimates ■ engineers' daily logs/inspectors' diaries ■ legal ads ■ preliminary notices/liens ■ general correspondence ■ original bid documents, including contractor bids not awarded The appropriate sections of the Records Retention Policy and Schedule are attached. Please sign below, indicating your approval for the destruqJi61-1W the above listed records. 1' Shelly Stan stine Daetrick Public Works Interim Director City Attorney CERTIFICATE OF DESTRUCTION I certify that the records listed above were properly disposed on 7a1 I ZC2 Bras Nelson Public Works Department Attachments: Records Retention Schedule and List of Projects with Closing Dates PURGE YEAR: 2013 BOX 78 SPEC #50410.7227.2005 Right of Way Acquisitions - Hamner Jewell & Assoc. 08-09-08 _ Dan VanBeveren SPEC #50410.7227.2009 Soils & Materials Testing - Advantage Tech 07-12-11 Mike McGuire SPEC #50410.7227.2009 Soils & Materials Testing - Earth Systems 07-12-11 SPEC #50410.7227.2009 Soils & Materials Testing - Fugro West, Inc. 07-12-11 Mike McGuire Mike McGuire SPEC #50410.7227.2009 Soils & Materials Testing - Geo Solutions 07-12-11 Mike McGuire SPEC #90569C ADA Improvements Mitchell & Meadow Restroom Remodel — JM Reiss 04-29-10 FED Dan VanBeveren SPEC #90966 Park Street Sewerline Project -Specialty Construction 10-12-11 Dan VanBeveren SPEC #90938 Sewerline Replacement 2010-2011 (Project 2) - D'Arcy & Harty Constr. Inc. 02-10-11 Jennifer Lawrence SPEC #91064 Silt Removal Tank Farm/Hollyhock/SLO Creek - Lindeman Trucking & Const. 10-12-11 Dan VanBeveren SPEC #90900 Land Survey Services - Penfield & Smith 07-05-11 Dan VanBeveren SPEC #90840.950 Right of Way Acquisition -Hamner, Jewell & Associates 11-01-11 Dan VanBeveren PURGE YEAR: 2014 BOX 78 1 SPEC #90851 Meadow Park Improvements Access & Play Equip - Arthurs Contr. Inc. 10-27-11 FED Bridget Fraser SPEC #91141 California and Monterey Colored Bike Lanes — Deco Pave, Inc. 07-24-12 Matt Crisp SPEC #90899 Sidewalk Cleaning and Janitorial - Brandan's Steam Cleaning & Janitorial 06-30-12 Keith Pellemeier SPEC #91154 Citywide Traffic Volume Counts 2012 - Field Data Services Arizona 07-01-12 j Bryan Wheeler CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD ME TOTAL OFFICE RES ONSISLE _ _ CODE SECTION _ _ REMARXS RETENTION FOR RETENTION AND PERIOD DISPOSITION OF RECORD 709 PUBLIC INFORAIATIOWCOMMUNITY RELATIONS Consumer Price Index (CPn Various OC34090 f3onaral Correspondence 2 Various GC34Q90 Press Rat eases CU+2 Various JQC34090 B00 B09 PUBLIC WORKS ENGINEERING Contractor Bldg (not awarded) CL+2 Public Works GC-34080 Exception: Federally funded: 3 year retention period or as requlredhy Ibe funds sulhD EnoroschmanlPermilo Eng{neerin Staridalds `--- Cl+�}! P —PuhllcWa��ra Public Works , GC34090 6C34690 a n Corn isworlos 2as: a Public works GC34f790 Ce11t9ad payroy; pay asilmetea; original bld d—menle; Iogal ads; Prallmfnary no9o9snlarar; engineers daily loge or inspector's dlarlas; DAS73 CL+2 Puw Works GC34090 FedwaOy Funded or es req'd by fhe Mdwal suUradfy Job Flles:Org, specials wlautocad drawings, ph¢leslvideo tapes for hislodc value; agrmnis; CMR/CAR; change orders; env docs; final pay cal. w/attach; notice completion; haz waste manlfests/transp does; Ins Carta; perform bonds; proposals; spec reports (haz mat, bID, sails), subm9s (malls, draw), warranty, as -built daily logs or inspectors' diaries; blds/plans/specs P P Publk Wanks Pub90 Works OC34090 GC34090(s) FlIm after minlmum of 10 yoaW. 90e.Com0munuy Development for Final maps Ffnsi Tracts and Minor %bdlvislans (Inc[Was aubdlvWon Improvaarent agrees; dev0IDprnent sgreea; Irrsou agraos) 802 STREET ADDRESS FILES General Infofmallon $ Public Works GC34090 Sheet Has 1 Puh9la2tofm GC3409 803 MASS TRANSPORTATION Gonaral Information 6 Public Works OC34090 Local-SLO Murrki Bus Cil+10 PubNo works OC 4090 tonal Eldad endlce ed Transit CU+2 Public Works S90 C340 Textcmbs CU+_B Public Works OC3409Q Trap Sort Permits CU+2 PuWb Works SC34090 Unmet Tranelt Heads CU+10 PLNGWorks SC-34DBO 804 PARKING Downtown Parking SW P Puhltcworks r3C3409p General Information 2 Pub9e Works r3C3409D Perks A gals C1.1+2 Pab1i¢ Warka OC34090 Parking. Citations CU+2 Pr 51k Worka RC340B0 Parking Motors CV+5 Pubila Works GC34090 Parking Policies _ _ RldasherfEiglCerPco! Prngrera CU+9 �CIHS PUWI¢ aloft Puhllo Wplks GCS4p90 _ t31 34090 808 DISTRICTS Assessment 0121drls eenaAl Dlslrlels aawal In1 mta9Dn CL+10 CL+10 2 Public Workz=wk Puhsa WcrkafCierk Public Works 0C3409D Nola: Inal documentation In City Clerk's Office -- OC34IIB0 Nale: orfglnei docllmonla9on ks Cl Gerk's Office OC34090 Gephgo Hann Abotament Districts CL+10 Publlo Works GC34000 pC34090 Rsetdentlel Parking Disir[cls CL+=0 Public Works _.._ IJnderpraurtd U9011es Ct +10 Puhllc wofka GC34090 tKPIreIIUn AU=AU011 UL=Closed/Completed CIJ=Current D/R=Destroy when no longer relevant E=Afler Election P=Permanent S-Superceded T=Terminated