The URL can be used to link to this page

Home My WebLink About02-11-2020 PW Records Destruction - CIP 06-2011 to 11-2012Public Works 910 Palm Street, San Luis Obispo 805.781.7200 slocity org CA 93401-3218 DATE: November 15 12019 TO: Shelly Stanwyck, Public Works Interim Director Christine Dietrick, City Attorney FROM: Brian Nelson, Public Works Department SUBJECT: REQUEST FOR RECORDS DESTRUCTION SLO CITY CLERK On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. The CIP (Capital Improvement Program) project files (listed below), CLOSED between 06/06/2011 and 11/05/2012 Spec # 90936 Spec # 90983 Spec # 91065 Spec # 91097 Spec # 91126 Spec # 91145 Spec # 90923 Spec # 90979A Spec # 91008 Spec # 90670 Spec # 90658B Spec # 90658 ■ certified payroll ■ pay estimates ■ engineers' daily logs/inspectors' diaries ■ legal ads ■ preliminary notices/liens ► general correspondence ■ original bid documents, including contractor bids not awarded The appropriate sections of the Records Retention Policy and Schedule are attached. Please sign below, indicating your approval for the destructio the above listed records. 1 Shelly wyck nstine Dietrick Public Works Interim Director City Attorney CERTIFICATE OF DESTRUCTION I ceL the r cords listed above were properly disposed o, Brian Nelson Public Works Department Attachments: Records Retention Schedule and List of Projects with Closing Dates PURGE YEAR: 2014 BOX 78 SPEC #90670 Bob Jones Trail Connections Wallace/Dokken 12-23-11 FED SPEC #90658 La Loma Adobe Stabilization - Noble Building Company 04-22-11 FED Mike McGuire Mike McGuire SPEC #90698 RFP Tree Maintenance Services - West Coast Arborists 06-30-12 SPEC #90923 Santa Rosa Park Restroom Replacement Project- Nick Pokrajac 10-12-11 FED SPEC #90936 Waterline Replacements 2010-2011 D-Kal Engineering, Inc. 02-01-12 Keith Pellemeier Bridget Fraser Jennifer Lawrence SPEC #90979A Downtown Maintenance & Beautification Project - John Madonna, Inc 06-21-12 SPEC #90983 Stenner Canyon Waterline Coating - Pacific Contractors Group, Inc. 10-24-12 Bridget Fraser Dan VanBeveren SPEC #91008 Monterey Street Rehabilitation - Granite Construction 06-06-11 FED Dan VanBeveren SPEC #91065 Silt Removal Various Locations - David Crye General Engineering 11-05-12 Dan VanBeveren SPEC #91097 Fire Station 3 Engine Bay Slab Replacement - Holland Construction 10-23-12 SPEC #91126 Water Reclamation Facility Roof Repairs - Solar Coating, Inc. 10-26-12 Mike McGuire Mike McGuire SPEC #91145 Southwood Sewerline Replacement - MGE Underground, Inc. 05/10/12 Jennifer Metz CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD TITLE TOTAL i OFFICE RESPONSIBLE CODE SECTION __ _RETENTION FDRRETENTIONAND REMARKS _ PERIOD DISPOSITION OF RECORD 709 PUBLIC INFORMATION/COMMUNITY RELATIONS Consumer Price Index CPI CU+2 Venous GC94LL90 General Correspondence R Various i0034090 Press Releases CU+2 S00 PUBLIC WORKS 601 ENGINEERING Contractor Bldg (not awarded) CL+2 Encroachment Permits - C1.+4 Ic loam Siaridnnl8 P _ various IGC34090 Public Works Public Works GC34090 Exception: Federally funded: 3 year retention period or as required by the furldhp u OC34090 GC34090 a - �- - � -- — - - — - --�- - Public Works v General Corresigandeme 2 Public Works GC34090 Job Fl1w, Certified payroll; pay ea0matas; odglnnl bid documenie; legal ads; prelimhWnoirceff iens; engineer's daily loge or Inspector's diaries: DASt3 CL+2 Public Works -GC34090 Federally funded or as rsq'd by the federal authority Job Filea:Org. specula wfaulocad drawings, photos/video tepos for hlstodo value; agrmnls; CMR/CAR; change orders; env docs; final pay eat. w/attach; notice completion; haz waste manifests/transp doos; Ins carts; perform bonds; proposals; spec reports (haz met, blo, solls), suismlls (malls, draw), warranty, as -built dally lags or inspectors' dlarla% blds/plans/specs P Public Works GC34090 - Flnel Tracts and Minor Subdivisions (Includes subdivision {improvement agrees; development agrees; In-Ileu agrees) P I Public Works GC34090(a) Flkn after minimum of 10 you.W. Sae CemmunityDeveiopmaM fcr Final maps 802 STREET ADDRESS FILES General Information 2 Public Works GC34090 Street Files Pupk orfLa GC34090 803 MASS TRANSPORTATION General Information 6 Public Works GC34090 Looei•SLO Municipal Bus tam CU+10 Public Works GIC34090 Regional Elderl/Handlce ed Transit CU+2 Public Works GC34090 Taxicabs CU+5 Public Works OC34090 Trans ortation Permits CU+2 Public Works IGC34090 Unmet Transit Needs CU+10 Public Works 003402D 804 PARKING Downtown Parkin Stud P Public Works GC34090 • Gan -grid Information 2 Pubkcworks GC34090 Parking Appeals CU+2 Publlo Works G�C34090 Parkin Citations CU+2 Public Works GC34090 Parkina Meters CV+5 Public Works GC34090 Parking Pollcles CU+5 Public Works GC3409D Rldesherin Car Pool Program CU+5 Public Works _ OC340M -' 806 DISTRICTS Assessment Districts CL+10 PublicWarkal0ark OC34090 Nola; original documentation In City Clerk's Office DoneOl Olstrk4a PL+IQ Public Works/Clork GC34090 Nate: o9ghstj docurnerdadan in City Clerk's Office General Information 2 Public Works GC3409D Geologic: Retard Abatement Dialri s CL+10 Public Works GC34090 Residential Parking Districts 01-+10 Publlc Works iGC34090 Underground Willies CL+10 Public Warke GC34090 AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Deslmy when no longer relevant E=After Electlan P=Permanent S-Suparceded T=Terminated