HomeMy WebLinkAboutItem 16 Presentation - 2019-20 Mid-Year Budget Review2019-20
Mid-Year Budget Review
1
Budget Process
2019-21 Financial Plan
19-20
Budget
Adopted
20-21
Supplement
Adopted
20-21 Mid-
Year Review
1st Qtr
Review
3rd Qtr
Review
1st Qtr
Review
3rd Qtr
Review4th Qtr
Review
4th Qtr
Review
21-23
Financial Plan
Prep
2
6-month review
19-20 Mid-
Year
Review
Recommendations
1.Receive and discuss an update to the City’s work programs, workload
and performance measure, and changes in financial positions based
on revised projections for all funds for the 2019-20 fiscal year.
2.Receive an update on the status of the current Major City Goals.
3.Receive an update on the status of the Capital Improvement Plan.
4.Adopt a resolution to approve the transfer of $380,000 from the City’s
Capital Reserve to begin security related projects in City Hall and to
appropriate $179,910 of over-realized development services revenue
into the Development Services Designation.
5.Approve one full-time equivalent (FTE) position in support of the
reorganization of Community Services departments.
3
Fiscal Health Response Plan Year 2
Fiscal Health Response Plan in Numbers (thousands)
General Fund
FY 2018-19 FY 2019-20 FY 2020-21 Total
2,189 1,538 3,169 6,896
4
Financial Condition Summary –General Fund
Revenues
0
10
20
30
40
50
60
70
MILLIONSOriginal
Projection
Updated
Projection
Received
-$566,499
Cannabis
Tax Revenue
0
2
4
6
8
10
12
14
16
MILLIONSReceived
Updated
Projection
Original
Projection
+$1,209,395
Development
Services
Fees and Other
Revenue
5
36%
69%
Financial Condition Summary -Expenditures
Table B 1.2
Adopted Year-to-date %
Budget Consumption* Consumed
General Fund 75,550$ 35,406$ 47%76,110$ 560$
Business Activities
Water Fund 1 33,111$ 22,385$ 68%33,111$ -$
Sewer Fund 1 79,704$ 75,223$ 94%79,704$ -$
Parking fund 1 5,572$ 3,032$ 54%5,572$ -$
Transit Fund 1 4,098$ 3,727$ 91%4,098$ -$
Special Revenue
Tourism Assessment 1,533$ 1,218$ 79%1,533$ -$
Downtown Assessment 2 260$ 264$ 102%260$ -$
Total 199,828 141,256 71%200,388$ 560$
Fiscal Year 2019-20
Footnote Expenditures Combined (in
thousands)
Revised
Budget
Mid Year
Amendments
6
Changes in Financial Position at Mid-Year
7
*City Manager may allocate up to 75% of Development Services over-realized revenues to acquire
temporary resources for the timely processing of development applications and other permit
processing activities. The policy calls for the allocated revenues to be reported to the City Council
on a semi-annual basis as part of the mid-year and annual budget presentations.
FY 2019-20
Overall Change in Budget (in thousands)
Revenue Projection Changes
Cannabis (Fee and Tax Revenue)(886)$
Development Review Fees*1,630$
Other Changes (102)$
643$
Operating Budget Changes
Development Review Resources (Over realized
revenue funded)180$
Security Enhancements (Capital Reserve funded)380$
Change in Fund Balance at Mid-Point 83$
Variance
Operating Program Evaluations
Table C 1.1 Task to Workload Analysis
Known Unknown
KnownWork program's core operations,
services & some elements of MCG's Same
UnknownClimate policies, Prado Road
Overpass, Cannabis Policy, Innovatic
Transportation Projects, Technology
Projects, Cal Poly Master Plan,
Development Projects, PBID
CVRA, Vaping, Litigation, High
Profile Media Issues, Labor
Negotiations, Diablo Canyon
Decommissioning, Personnel
Matters, Housing Legislation,
Homeless Court Cases & State
Mandates, Grand Jury Inquiry
Activities
Workload8
Operating Program Status Update
Programs Not Meeting Objectives –7%
Building and Safety*
Planning & Engineering*
Hazard Prevention*
Police Patrol
City Attorney
Monitored Programs –26%
City Admin
City Clerk
IT Network Services
IT Information Services
Fire Administration
Emergency Response (Fire)
Training Services (Fire)
Disaster Preparedness
Accounting
Youth Services
Ranger Service
Golf Course
Investigations
Support Services (Police)
Traffic Safety
Swim Center Maintenance
Fleet Maintenance
Transportation Planning &
Engineering
Solid Waste Recycling
19
5
48
Programs meeting
all objectives and
workload –67%
*Development Services Related
9
Major City Goal Updates
Major City Goal Highlights
1.Significant preliminary work on housing element
update
2.Installation of 17 new EV charging stations
3.Support of SLO Climate Coalition
4.Climate Action Study Session
5.Extensive improvements to Open Space Trailheads
6.Community Preparedness Workshop Hosted
7.Police Department online reporting platform
launched
8.Implementation of MOTION Human Capital
Management system.
9.Enhanced downtown tree pruning
10.Activation of public spaces through events and
programming.
11.Updated downtown tile maps
10
Changes in MCG Schedule
The following are major city goals that were scheduled to be complete
during the first half of FY20 but were pushed out:
11
CIP Update
Total budget for active or completed
projects: $11.56 million
12
Total number of completed projects: 14
CIP Highlights:
1.South Broad Street Improvements
2.Stafford-Kentucky Sewer Replacement
3.Pickleball Courts
4.Silt Removal 2019
5.Swim Center Therapy Pool Re-plaster
6.El Capitan Pedestrian Bridge Replacement
Organization of the Future
13
Public Works Deputy
Director
Maintenance
Operations Manager
(Corp Yard)
Business Manager
(Report to ACM)
One additional FTE
Foundational Staffing Needs Identified to Build the Organization of the Future
1.Following 12 input sessions –identified immediate need for managerial
support to 100 employees and six public works programs based out of
Corporation Yard. Increased coordination of purchasing, staffing, safety, and
security at Corp Yard.
2.Additional staff support needed to identify and implement process
improvements, based on analytics, and efficiencies related to the
Community Services Departments
Conclusion
14
July –December
2019
Organization of
the Future
Legacy CIP and
some projects that
are once in a lifetime
and others that are
only every 20 years.
Indicators that core
programs are working
well. Some programs
may need resources
FHRP
2nd Year
March 17, 2020 Overview
1.Presentation of City’s Comprehensive Annual
Financial Report (CAFR) for FY 2018-19
2.Independent Auditor’s Opinion
3.Presentation of City’s Popular Annual
Financial Report (PAFR)
4.Request for one-time funding allocation from
unassigned General Fund balance
15
2019-20 Mid-Year Review
Questions?
16
Recommendations
1.Receive and discuss an update to the City’s work programs, workload and
performance measure, and changes in financial positions based on revised
projections for all funds for the 2019-20 fiscal year.
2.Receive an update on the status of the current Major City Goals.
3.Receive an update on the status of the Capital Improvement Plan.
4.Adopt a resolution to approve the transfer of $380,000 from the City’s Capital
Reserve to begin security related projects in City Hall and to appropriate
$179,910 of over-realized development services revenue into the
Development Services Designation.
5.Approve one full-time equivalent (FTE) position in support of the
reorganization of Community Services departments.
17