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HomeMy WebLinkAbout01-08-2020 PCC - Minutes Minutes – Promotional Coordinating Committee Meeting of January 8, 2020 Page 1 Minutes PROMOTIONAL COORDINATING COMMITTEE Wednesday, January 8, 2020 Regular Meeting of the Promotional Coordinating Committee CALL TO ORDER A Regular Meeting of the San Luis Obispo Promotional Coordinating Committee was called to order on Wednesday, January 8, 2020 at 5:34 p.m. in the Ludwick Community Center, 864 Santa Rosa Street, California, by Chair Matteson. ROLL CALL Present: Committee Members Melissa Godsey, Daniel Levi, Ryan Heath, Bruce Skidmore, Vice Chair John Thomas, and Chair Dana Matteson Absent: None Staff: Tourism Manager Molly Cano and Recording Secretary Bailey Hicks PUBLIC COMMENT ITEMS NOT ON THE AGENDA None --End of Public Comment-- CONSENT ITEMS ACTION: UPON MOTION BY COMMITTEE MEMBER LEVI, SECONDED BY COMMITTEE MEMBER SKIDMORE, CARRIED 6-0-0, to approve the Consent Agenda items 1 thru 7. C.1 Minutes of the Meeting on December 11, 2019 C.2 2019-20 Community Promotions Budget Report C.3 Public Relations Report C.4 Grants-in-Aid Support Report C.5 Visitors Center Report C.6 SLO Happenings Activity Report C.7 TOT Report Minutes – Promotional Coordinating Committee Meeting of January 8, 2020 Page 2 PRESENTATIONS 1. PUBLIC RELATIONS, GIA & VISITOR SERVICES QUARTER REPORT Jacqui Clark-Charlesworth and Dusty Colyer-Worth from SLO Chamber provided a PowerPoint presentation and responded to Committee inquiries. They provided end of the year recap on the Visitor Center data on guest services, events promoted, Public Relations activities and visitor demographics. Public Comment None --End of Public Comment-- No action was taken on this item. 2. SLO HAPPENINGS PROGRAM MID YEAR UPDATE Brittney Garcia, Account Director from Matchfire provided a PowerPoint presentation and responded to Committee inquiries. The PowerPoint presentation included contract details, program goals, and Ticket Tuesday promotion. Public Comment None --End of Public Comment-- No action was taken on this item. BUSINESS ITEMS 1. DOWNTOWN MURAL PROJECT Molly Cano, Tourism Manager and Canned Pineapple representatives provided a PowerPoint presentation and responded to Committee inquiries. Molly gave the Committee a project logistics update. This included location change of the mural, a project budget estimate, and she discussed the plan of working with Public Art and Parking for financial support. Canned Pineapple’s presentation included a discussion on what direction the mural should go regarding the design. The Committee provided feedback on what they think should be included in the design of the mural. Public Comment None Minutes – Promotional Coordinating Committee Meeting of January 8, 2020 Page 3 --End of Public Comment-- 2. 2020-21 GIA APPLICATION APPROVAL Molly Cano, Tourism Manager reviewed the changes to the 2020-21 GIA application and timeline, directed staff to release the application in February, earmark GIA budget amount for 2020-21 and assign the 2020-21 GIA Task Force. Assigned GIA Task Force to Committee Members Godsey, Matteson, and Heath. Public Comment None --End of Public Comment-- ACTION: UPON MOTION BY COMMITTEE MEMBER GODESEY, SECONDED BY COMMITTEE MEMBER SKIDMORE, CARRIED 6-0-0, Motion to allocate $100,000 for from fiscal year 2020-21 to GIA funding. 3. SCHEDULING OF FEBRUARY PCC SPECIAL MEETING Molly Cano, Tourism Manager discussed finalizing the schedule of the Special Meeting of the PCC in February and the cancellation of the regular monthly meeting due to staff’s attendance at a conference on behalf of the TBID. The meeting will be moved to February 19th at 5:30 PM. Public Comment None. --End of Public Comment-- PCC LIAISON REPORTS AND COMMUNICATION 1. COMMITTEE OUTREACH UPDATE – COMMITTEE REPORT Member Godsey provided a brief report regarding a Black History Month Series. 2. GIA UPDATE – LIAISON REPORT Molly Cano, Tourism Manager provided a brief report regarding Love SLO’s event hurdle, Mission College Prep stepping back from the event and how that would work with the grant that was awarded to them. 3. TBID BOARD REPORT – TBID Meeting Minutes: January 5, 2020 Minutes – Promotional Coordinating Committee Meeting of January 8, 2020 Page 4 Member Skidmore provided a brief overview of the TBID Board Meeting. 4. TOURISM PROGRAM UPDATE Tourism Manager Cano provided a brief Tourism Program update.  Discussed the open seats in the Committee  TBID’s RFP  Gave feedback on the banner project. ADJOURNMENT The meeting was adjourned at 07:45 p.m. The next Promotinal Coordinating Committee meeting is scheduled for Wednesday, February 19, 2020 at 5:30 p.m., in the Council Hearing Room, 990 Palm Street, San Luis Obispo, California. APPROVED BY THE PROMOTIONAL COORDINATING COMMITTEE: XX/XX/2020