HomeMy WebLinkAbout02-05-2020 PRC MinutesCity of San Luis Obispo, Agenda, Planning Commission
Minutes
PARKS AND RECREATION COMMISSION
Wednesday, February 5, 2020
5:30 p.m. REGULAR MEETING Parks and Recreation
Council Chambers
990 Palm Street
San Luis Obispo, CA
CALL TO ORDER Chair Rodney Thurman
ROLL CALL: Chair Rodney Thurman, Vice Chair Robert Spector, Commissioners Kari
Applegate, Keri Schwab, Adam Stowe, and Andrew Webber
ABSENT: NONE
PUBLIC COMMENT: At this time, people may address the Committee about items not on the
agenda. Persons wishing to speak should come forward and state their name and address.
Comments are limited to three minutes per person. Items raised at this time are generally referred
to staff and, if action by the Committee is necessary, may be scheduled for a future meeting.
Public Comment:
NONE
CONSIDERATION OF MINUTES
1. Minutes of the Parks and Recreation Committee of December 4, 2019.
ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE PARKS AND
RECREATION COMMISSION FOR DECEMBER 4, 2019.
CARRIED 6:0:0:0 to approve the minutes of the Parks and Recreation Advisory Body for the
regular meeting of 12/04/19 as motioned by Webber and second by Applegate.
Parks and Recreation Committee Minutes for February 5, 2020
2 | Page
AYES: APPLEGATE, STOWE, THURMAN, SCHWAB, WEBBER, AND
SPECTOR
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
CONSENT ITEMS
NONE
BUSINESS ITEMS
2. Presentation of 2019 Annual Progress Report for Parks and Recreation Strategic Plan
(Bergam/Setterlund – 30 minutes)
Staff Bergam and Setterlund provided a progress report update on the 2020 Strategic Plan
entering in its final year since its inception in 2016. The Strategic Plan focused on 6 main
areas including employee development and retention, programming and facilities, open space
and collaboration.
Some highlights from the year included the hiring of the new Parks and Recreation Director,
maintaining fiscal responsibility, public outreach with regards to the Parks and Rec Master
Plan, cross-division collaboration, and staff training opportunities. Staff offered a variety of
community-based activities and saw high numbers within each of its programs, increased the
departments social media presence, and provided programming to activate park locations.
Staff collaborated with other City Departments regarding Public Art projects including
parking booth wraps and utility box painting.
Public Comment
NONE
Commissioner Comment
Vice Chair Spector: Within the strategic plan and year of 2019, what could staff have
done better or did not complete? Would like to see more collaboration with the Faith
organizations, schools and other organizations.
Chair Thurman: Inquired to elaborate on the Fish Philosophy. Asked if staff have their
taken team-building philosophy and expanded to other City departments?
Commissioner Stowe: Continue to activate underutilized facilities and seek out local
clubs and organization
Parks and Recreation Committee Minutes for February 5, 2020
3 | Page
3. Presentation of the 2019 Annual Open Space Maintenance Plan (Avakian/Carscaden –
20 minutes)
Staff Carscaden provided an update of the annual open space maintenance plan that focused
on improvements at and around the City owned open space. Highlights include the
improvements to the parking lot at the Johnson Ranch trailhead, continued clean-up of
encampments within open space, and trail projects within open space locations. With the
increase of fires in California, the City receive a grant for twelve days of project labor aimed
at fuel reduction projects within the City’s Open Space. The City added two new Open
Space location at Miossi Open Space and Waddell with focus on conservation and trail
construction coming in 2020. 2019 was the second year of the Night Hike program at Cerro
San Luis and continues to be a success. The Ranger program would not be successful
without the many volunteers that assist with workdays throughout the year providing
assistance in completing Open Space Projects.
Public Comment
NONE
Commissioner Comment
Commissioner Applegate: When can the community anticipate access to the new open
space acquisitions? Conservation plan approved by Council in January.
Chair Thurman: What is the decision towards the creation of the Whale Rock trail? In
development due to the acquisition of maintenance equipment for training purposes. Trail
is in development but on hold pending other project completion.
Vice Chair Spector: Inquired into the relationship between Ranger Services and the
transient population.
4. Amendment to the Public Art Policies and Procedures Manual (Stephenson – 10 minutes)
Staff Stephenson provided a summary of the action taken during the January 21, 2020 City
Council meeting regarding amendments to the Public Art Policies and Procedures Manual. The
presentation was provided after receiving direction from the July 16, 2019 meeting. The
amendment was included to reflect the values of sustainability, inclusivity and diversity with
public art being approved by Council on a case by case basis. Resolution No 11081 was
adopted January 21, 2020 and effective on Feb 4, 2020.
Public Comment
NONE
Commissioner Comment
Parks and Recreation Committee Minutes for February 5, 2020
4 | Page
Commissioner Webber: Requested clarification on Council direction of submitted public
art that including depiction of people.
Vice Chair Spector: Asked what is the eligibility of monuments depicting of actual
persons?
SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS
5. Subcommittee Liaison Reports (Chair Thurman – 15 minutes)
a. Adult and Senior Programming: Vice Chair Spector: The HVAC system was installed
at the SLO Senior Center this past January.
b. Active Transportation Committee: Commissioner Webber: The ATC discussed case
studies completed with other cities and the completion crosswalk installation upgrades.
c. City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Commissioner
Applegate:
Aquatics
- SLO High School Swim season began practicing in mid-January
- Shawn Tucker will be hosting a regional Lifeguard Instructor Course at the end of the
month
- Will be holding Lifeguarding courses in March and April to get ready for summer hiring
Facilities
- All fields are now open after Fall renovation
- The Sinsheimer Stadium will be receiving two additional speakers after a generous
donation from the SLO Blues Organization
- Islay Park Playground construction planned to begin at the end of April
Golf
- Total rounds played for January were up 300 over January 2019 with revenue at the
course up $7,000 for the month.
- Additional trees are set to be planted along Holes 8 and 9 to continue to assist with errant
golf balls
- Night Golf for February will be held on Feb 20
Community Services
- 619 kids are registered for Youth Basketball
- Youth Basketball is in its the third week of the eight-week season
- Spring softball registration has opened, goal is to have 65+ teams
- Preparation for the 41st annual SLO Triathlon is underway
- Staff are currently in the process of updating user agreements for all drop-in sport held at
Ludwick Community Center
d. Jack House Committee: Commissioner Schwab: JHC discussing a plaque for the house
and update to the House.
e. Tree Committee: Chair Thurman: Updates to the Tree removal application parameters
have been written but not officially approved. Provides City Arborist to make decisions on
tree removals that would not need the committee approval. Updated bylaws and updated
purposes of liaisons from other committees.
f. Youth Sports Association: Commissioner Stowe: No Report.
6. Directors’ Report (Avakian - 5 minutes)
Parks and Recreation Committee Minutes for February 5, 2020
5 | Page
Acknowledgement of all the P&R staff for all of their hard work for our community. An area that
wasn't highlighted as much tonight was our youth programming for before and after school care.
The staff works at 5 different school sites and provides educational care for over 2,000 program
enrollments taking care of over 900 children each year.
Froom Ranch update: staff are interested in potential for Ranger Station/Interpretive Center and
use of Barn as storage/shop area. Will continue conversations with CHC and developer regarding
the expected operational use. Consideration of park redesign and modification of acreage/in-lieu
funds. Next steps to occur in Feb and will report back to PRC.
P&R Master Plan update: Consultants have been provided Day population to obtain truer impact
numbers (SLO is the county hub, Cal Poly, tourism). This will provide a more accurate forecasting
for the metrics spreadsheet and providing the metrics on facilities/amenities update in March.
New DG is being added to Bocce Ball Courts mid-February. Staff is waiting to hear back regarding
potential grant funding.
Sinsheimer Park playground slide flume (burned by vandalism) to be fixed the week of February 10.
Park will close for 1/2 to 1 day.
Islay Park Playground replacement slated for late spring start (April/May)
Islay Hill and Laguna Lake Parks bathrooms received newly installed LED lights for added safety.
Re-mulching of the park playgrounds around town will occur this spring
The Miossi Conservation plan was approved by Council on January 14. Next step will include
fencing and trail establishments. Staff are preparing for a potential for late spring or summer
opening.
Laguna Lake Dredge RFP was approved by Council on January 14. Expected project to start in late
summer with a 3-month timeline.
P&R Office remodel design has been finalized. Due to timing of the project, staff recommended to
begin in October 2020.
The Senior Center HVAC Ribbon Cutting was held on January 30.
The North Broad St. Park has received its 50% development of plans. Estimated to go to Council
for final approval in late fall or winter.
PRC candidate interviews scheduled for February 21 and recommendations to Council in mid-
March. New Commission members will start in April.
7. Communication
None
ADJOURNMENT at 7:13 pm
To the Public Workshop of the Parks and Recreation Committee as approved by the PRC to
Wednesday, March 4, 2019, at 5:30 p.m., Council Chambers, 990 Palm Street, San Luis
Obispo, California.
APPROVED BY THE PARKS AND RECREATION COMMISSION: 03/05/2020
Parks and Recreation Committee Minutes for February 5, 2020
6 | Page
The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request,
this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a
disability who requires a modification or accommodation in order to participate in a meeting should direct such request
to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible.
Telecommunications Device for the Deaf (805) 781-7107.
Meeting audio recordings can be found at the following web address:
http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx