HomeMy WebLinkAboutc6marwalconstructamendment2counci lj ac,Enaa uEpoat
CITY OF SAN LUIS OBISP O
FROM :
Bill Statler, Director of Finance & Information Technology
Steve Schmidt, Information Technology Manage r
SUBJECT : AMENDMENT NO . 2 TO AGREEMENT WITH MARWAL CONSTRUCTIO N
RECOMMENDATIO N
Approve Amendment No. 2 for construction management and inspection services with MarWa l
Construction Inc . (MarWal) for the public safety dispatch center and radio system upgrad e
projects in the amount of $72,625 and authorize the City Manager to execute the amendment .
DISCUSSIO N
This report seeks Council authorization to amend MarWal's agreement with the City i n
providing construction management and inspection services for the public safety dispatch cente r
and radio system upgrade projects . The project completion date has been delayed for severa l
reasons, which include a very early and wet rainy season, subterranean water issues at the Fir e
Station No . 1 site and additional technology requirements that surfaced during final detaile d
design .
The dispatch center project was originally scheduled to complete on February 28, 2010 . Due to
the above-unforeseen issues, the new revised project completion date is April 21, 2010 .
Amendment No . 2 provides the additional funding required for MarWal to continue providing
construction management and inspection services through the remainder of the project, includin g
coordination with the radio system upgrade .
Backgroun d
Contract Award.On March 15, 2005, the Council authorized the City Manager to issue a
request for proposals (RFP) for construction management services to oversee construction of a
new dispatch center along with related work on the radio system upgrade and to award a contrac t
if the proposal is within the engineering estimate of $305,000 . On July 1, 2005, the City entere d
into an agreement with MarWal for a total of $299,595 to provide construction managemen t
services for the new dispatch center .
Amendment No .1.On April 17, 2007, the Council authorized the City Manager to approve a n
amended agreement with MarWal to reflect an expanded scope of services that required added
preconstruction work than projected in the original RFP . Additionally, the City increased th e
size and scope of the physical construction project with the addition of the Fire storage facility ,
parking modifications and masonry block walls . The total for these additional City-requeste d
tasks was $99,870, bringing the contract total via Amendment No . 1 to $399,465 .
MatingDate April 6,201 0
Item Number
Amendment no . 2 to Agreement with MarWal Construction Page 2
Proposed Amendmen t
The revised total compensation to MarWal to complete the dispatch center and radio syste m
upgrade projects is $472,090 as summarized below :
clients Costs''c lm .~;a Cit -Y _
Original agreement for CM services $299,59 5
Contract Amendment No . 1 $99,87 0
Subtotal $399,465
Contract Amendment No . 2 $72,62 5
Total $472,090
FISCAL IMPAC T
As summarized below, adequate funding is available in the radio system upgrade project budge t
to funds these added services through project completion .
$4,367,90 0Public Safety Radio Project Budge t
Less MarWal Contract Amendment No . 2
$970,33 7
(72,625 )
Total Remaining Balance $897,71 2
CONCURRENCE S
Public Works engineering staff concur with this recommendation .
ALTERNATIVE S
Given the near-completion status of this project, there are no viable alternatives to th e
recommended action .
ATTACHMEN T
1.Amendment No. 2 to Agreement
2.Exhibit A : MarWal Add Service #2
T :\Council Agenda Reports\Finance & IT CAR\IT\2010\MarWal Contract Amendments\Marwal Amendment 2\CAR MarWa l
Amend No . 2 .doc
Attachment =
AMENDMENT NO . 2 TO AGREEMEN T
THIS AMENDMENT TO AGREEMENT is made and entered in the City of San Luis Obispo on April 3 ,
2010 by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, herein after referred to as City ,
and MARWAL CONSTRUCTION, hereinafter referred to as Contractor .
WITNESSETH :
WHEREAS, on July 1, 2005 the City entered into an Agreement with Contractor for Constructio n
Management Services for Public Safety Dispatch Center per Specification No . 90223B ; and
WHEREAS, the City desires to amend the scope of services to reflect project changes and the Contracto r
has submitted a proposal for this purpose that is acceptable to the City .
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafte r
contained, the parties hereto agree as follows :
1.
The Statement of Additional Services and related compensation is hereby amended as set forth i n
Exhibit A attached hereto .
2.
All other terms and conditions of the Agreement remain in full force and effect .
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and yea r
first written above .
CITY OF SAN LUIS OBISP O
By:
City Manage r
MARWAL CONSTRUCTION
By :
RISTINE DIETRIC K
City Attorney
December 10, 200 9
Steve Schmid t
FI T
City of San Luis Obispo
990 Palm Stree t
San Luis Obispo, CA 9340 1
Re :
Public Safety Dispatch Cente r
Specification No : 90223 B
Construction Management/Project Inspection Service s
Add Service #02 - Increase of Construction Hour s
Dear Steve ,
Per the project schedule meeting this morning, it has been determined that a time extension,i s
required to accommodate the impact of CRB 33 ; technology and building infrastructure, revisions t o
CBC's completion date which is now set•at Apri l .21, 2010 . As I have stated previously, I endeavor t o
work the my budget and string out hours allocated based on minor revisions to a project . Based o n
review of those hours, I currently could support a revised completion date by the end of December ,
2009 .Therefore, due to the revised, extended completion date, I am requesting an increase t o
Marwal Construction's contract based on the following breakdown .•
Add Service Fee Breakdown :
Construction through completion of CBC's schedule - add : 375 hours x $175 =
$65,625
'(Jan/Feb @ 6 hours/work day, March/April @ 3 hours/work day-average)
Close-out/turn over to the City - add : 40 hours x $175 $ 7,000
Total Add Service #02
$72,625
If, due to an earlier completion by CBC of the project, the above hours
be invoiced. If there are any questions please call me at (805) 441-7548 .
re not required theywill no t
Sincerely,
Exhiblt .k
Marcia Walther
Marwal Construction Inc .
.ATTAR 2
Cc :
Add Service 02, Dec . 10,"2009
(805)461-341 1
Post Office Box 13034• • San Luis Obispo, CA 9340 6