HomeMy WebLinkAbout11/16/2010, C8 - APPROVAL OF AMENDED RESOLUTION AUTHORIZING APPLICATION FOR ENVIRONMENTAL FUNDScounci lj aGEnaa uepoRt Meeting D.~11-16-201 0
Item Number a
C I T Y O F S A N L U I S O B I S P O
FROM :
Jay D . Walter, Director of Public Works 70
Prepared By : Dan Van Beveren, Senior Civil Enginee r
SUBJECT : RAILROAD SAFETY TRAIL PHASE 4A, SPECIFICATION NO . 9082 1
GRANT FUNDIN G
RECOMMENDATIO N
Appropriate and approve the transfer of $890,000 in State Bicycle Transportation Accoun t
(BTA) grant funds from the Railroad Safety Trail Phase 3 project account to the Railroad Safet y
Trail Phase 4A project account .
DISCUSSION
Railroad Safety Trail Phase 3 is a project included in the 2009-11 Financial Plan, and contains a n
identified funding source of $890,000 of BTA grant funds . The project concept was approved i n
2004 by Union Pacific Railroad (UPRR). However, in 2009, UPRR reversed its initial approva l
of the project citing corporate policy . As a result of UPRR's denial of encroachment of th e
project into their right-of-way, the Railroad Safety Trail Phase 3 project has been postpone d
while a new alignment is being investigated . Due to this delay and our inability to spend .the
money on this phase the BTA grant funds budgeted for Railroad Safety Trail Phase 3 remai n
unspent and at risk to be lost by the City .
The $890,000 BTA grant is administered by Caltrans' Division of Local Assistance . In an
attempt to secure the approved BTA grant, Public Works staff discussed the issue with Caltran s
Local Assistance staff . Staff followed up on these discussions with an application to Loca l
Assistance to reassign the BTA grant to other projects which might be able to utilize the funds .
Staff identified two such projects : the Railroad Safety Trail Phase 4A project, which is locate d
adjacent to California Blvd from the City limits at Cal Poly to Foothill Blvd, and is currentl y
under construction ; and (2) a southerly extension of the completed Railroad Safety Trail Phase 4
project from its current terminus at Hathway Avenue to the north side of the 101 freeway a t
California Blvd. Public Works staff received approval from Caltrans on August 12, 2010 t o
revise the scope of the BTA grant for use on these two projects (see attachment). Since there was
not an urgent need to get this item to Council, staff focused it resources on ensuring the Montere y
Street Rehabilitation project, the City's American Recovery and Reinvestment Act (ARRA )
project, was released for bid prior to bring this item forward for approval .
The Railroad Safety Trail Phase 4A project is currently funded by a combination o f
Transportation Impact Fee (TIF) funds, State Highway Account (SHA) funds and a privat e
donation by the Rotary Club . The Rotary Club funding will continue to be used for constructio n
work on the Railroad Safety Trail Phase 4A project . However, the SHA and TIF funding may b e
used for other projects .
Railroad Safety Trail Phase 4A (90821) – Grant Funding
Page 2
The recommended action will transfer the available BTA grant funds from the Railroad Safet y
Trail Phase 3 project account to the Railroad Safety Trail Phase 4A project account to be used i n
conjunction with the Rotary Club donation . The BTA grant funding will free up the TIF and
SHA funds for other projects .
FISCAL IMPAC T
The BTA grant and Rotary Club donation will become the primary funding source for th e
Railroad Safety Trail Phase 4A project . Upon completion of the project, the remaining BTA ,
SHA and TIF funds in the project account, currently estimated at $220,000 will be transferred t o
the 4B project which extends the bike lane to the south .
The following table presents the revised project budget :
Railroad Safety Trail Phase 3 (90087 )
Fund ing Source
Current
Change
Revised Budget
;BTA Grant $ 890,000 $
$
Total . $
890,000 $
$
Railroad Safety Trail Phase 4A (90821 )
SHA Gran t
`BTA Grant
Revised Budget
333,00 0
87,000
250,00 0
Total ; $
Current
Change
333,000 $
87,000 ° $
-
250,000 $
670,000
890,000 $
890,000
890,000 $
1,560,00 0
ALTERNATIV E
Deny Grant Reallocation .The City Council could choose to deny the grant reallocation an d
funding transfer. Staff does not recommend this action as it will prohibit the City fro m
capitalizing on the availability of $890,000 in grant funds .
ATTACHMEN T
Letter from Caltrans approving the BTA grant reprogramming .
T:\Council Agenda Reports\Public Works CAR\2010\CIP\90821 Railroad Safety Trail Phase 4A\90821 RRST4A - BTA Grant .doc
ATTACHMEN T
STATE OF CALIFORNIA—BUSINESS. TRANSPORTATION AND HOUSING AGENCY ARNOLD SCHWARZENEGGER.Governor
DEPARTMENT OF TRANSPORTATIO N
DIVISION OF LOCAL ASSISTANCE — M .S .I
1120 N STREET
P. O. BOX 94287 4
SACRAMENTO, CA 94274-000 1
PHONE (916) 653-003 6
FAX (916) 657-4455
TTY 711
August 12, 201 0
Peggy Mandevill e
Principal Transportation Planne r
Public Works Department
City of San Luis Obisp o
919 Palm Stree t
San Luis Obispo, CA 93401-321 8
Dear Ms . Mandeville,
Attached is the requested amendment for the Bicycle Transportation Account (BTA )
award BTA 08/09-05-SLO-01 . The amendment for a change in scope has been approve d
based on the information provided on the BTA Scope Change Request, providing proo f
of environmental clearance and the page listing the project in the City's bicycl e
transportation plan, in addition to discussions with you about the project .
Please sign the documents and return one original to me in the envelope provided b y
August 31, 2010 . The final invoice for this award is due to the District 5 Local Assistanc e
Engineer by April 1, 2011 . The City will receive a more formal notice of the fund lapsin g
date along with instructions on requesting an extension in the form of a Cooperativ e
Work Agreement (CWA) soon . The Department cannot guarantee that the Californi a
Department of Finance will grant the CWAs, however . Please do whatever you can t o
complete the project by April 1, 2011 and submit progress invoices . Invoicing
instructions and a template are available on the BTA Invoicing Instructions webpage a t
http ://www.dot.ca.govlhq/LocalPrograms/bta/BTA Invoicelnstructions.htm
If you have any questions, please contact me at 916-653-0036 or
ann mahaney@dot .ca.go v
Thank you,
e
Attachment:
BTA 08/09-05-SLO-01 Amendment 1
C : D5 - MWickersham
"Caltrans improves mobility across California"
Flex your power!
Be energy efficient!
Ann Mahaney
BTA Coordinator
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ATTACHMEN T
EXHIBIT A
PROJECT-DESCRIPTION A ND COST S
Local Agency :
City of San Luis Obispo
Agreement No .
BTA 08/09-05-SLO-0 1
Amendment No .1
Project Location:
Phase 4a – Campus Way to south of Foothill Blvd .
Phase 4b – Hathway to Taft Street.
Type of Work :
Construct Class I bikeways .
Length:0 .cam Phase 4a . – 500 ft; Phase 4b – 700 ft . Total 1200 ft .
Funding
Source
Engineering/
Design
Right of Way
Acquisition
Construction
Contract
Total Cost Percent
BTA $8 $0 $890,000 $890-000 32 .71 %
Leeal -6,000 $216,000 $193,600 $-555,600 67 .26 %
Other X1.-9,000 $101,000 $852,100 $1, 272,10 0
$-4-357000 $317,000 $1,936,000 $2,718,000 100 .00%
Fundin g
Source
Engineering/
Design
Right of Way
Acquisition
Construction
Contract
Total Cost Percent
BTA $40,000 $0 $850,000 $890,000 90 %
Local $99,000 $20 $0 $99,000 10%
Other $0 $10 $0 $0
Total $ 139,000 $0 $1,936,000 $989,000 100 .00 %
ALL OTHER TERMS AND CONDITIONS REMAIN IN FULL FORCE AND EFFECT .
IN WITNESS WHEREOF, the parties have executed this agreement by their duly authorize d
officers .
STATE OF CALIFORNIA
LOCAL AGENC Y
Departme}1 of Transportatio n
By :
~~p
p/ '^'yj~/h—1~' ANN MAHANEY, Coordinator
N
Bicycle Transportation Account
Bicycle Facilities Unit
Division of Local Assistanc e
Date : e/,lZG b
Title : t"t1&{-(.Jo VcOIlearth&
Date :v 24----10
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ATTACHMEN T
§ 1103 .Responsible bidder, West's Ann .Cal.Pub.Con .Code §110 3
West's Annotated California Code s
Public Contract Code (Refs & Annos )
Division 2 .General Provisions (Refs & Annos )
Part 1 .Administrative Provisions (Refs & Annos )
Chapter 1 .Definitions (Refs &Annos )
West's Ann.Cal .Pub .Con .Code § 110 3
§iio3 .Responsible bidde r
Effective : January 1,200 0
Currentness
"Responsible bidder," as used in this part, means a bidder who has demonstrated the attribute of trustworthiness, as well a s
quality, fitness, capacity, and experience to satisfactorily perform the public works contract .
The Legislature finds and declares that this section is declaratory of existing law .
Credit s
(Added by Stats . 1999, c . 972 (A.B .574), § 2 .)
Current with all 2009 Reg .Sess . laws ; all 2009-2010 1st through 5th, 7th, and 8th Ex .Sess . laws ; urgency legislation throug h
Ch. 711 of the 2010 Reg .Sess .; and all Props. on 2010 ballots
End nt' Dncn nent 2010 Thomson Rem(i .do c1 :gin. io cm Mina', t ..S_ Gonnhmnnnt W o
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