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HomeMy WebLinkAboutR-10042 Tourism Business Improvement District Board Bylaws0 K RESOLUTION NO. 10042 (2008 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING THE TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD BYLAWS WHEREAS, in accordance with the Charter of the City of San Luis Obispo, the San Luis Obispo Municipal Code, and its own resolutions, the City Council of the City of San Luis Obispo appoints individuals to serve on its advisory bodies; and WHEREAS, those advisory bodies are required to adopt Bylaws to aid them in conducting their meetings fairly, smoothly, efficiently and in accordance with law; and WHEREAS, the newly created Tourism Business Improvement District Board (TBID) adopted the Bylaws attached hereto at its November 12, 2008, meeting; and WHEREAS, Charter section 1204 and section 3 of the Advisory Body Handbook requires that advisory body Bylaws be approved by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo that the Bylaws of the Tourism Business Improvement District Board are hereby approved as adopted by the TBID Board, as set forth in Exhibit A hereto. Upon motion of Council Member Carter, seconded by Council Member Settle, and on the following vote: AYES: Council Members Carter, Mulholland and Settle, Vice Mayor Brown and Mayor Romero NOES: None ABSENT: None The foregoing resolution was adopted this 18`h day of November 2008 Mayor David F. Romero A ST: 4,/ ee Audrey Ho o er City Clerk APPROVED AS TO FORM: i J6ajtwf. Lowell City Attorney R 10042 C BYLAWS EXHIBIT A TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD CITY OF SAN LUIS OBISPO ARTICLE 1 PURPOSE The Tourism Business Improvement District Board (TBID Board) advises the Council in the administration and use of the TBID assessment funds. The Board recommends projects to promote tourism to the City of San Luis Obispo to directly benefit the City's lodging industry. ARTICLE 2 MEMBERSHIP The TBID BOARD shall consist of five (5) members from the San Luis Obispo City lodging industry as appointed by the Council. Because of the diversity among assessment district members represented by the Board, including local, regional and national lodging industry interests, it is neither practical nor advisable to limit Board membership to City residents. Accordingly, membership on the TBID Board shall be exempt from residency requirements otherwise applicable to City Advisory bodies. Board members shall be appointed for a term of four (4) years, commencing on April 1" or any other date as directed by the Council. No Board member shall serve more than two (2) consecutive terms (eight years) on the TBID Board. Any Board member who has been appointed to fill a vacant seat in mid -term shall not be precluded from thereafter serving two (2) four -year terms (eight years), so long as the initial, partial term is less than one (1) year. One member of the TBID Board shall be appointed by the Board to the Promotional Coordinating Committee for a term concurrent with his/her TBID Board term. ARTICLE 3 OFFICERS The officers shall be a Chairperson and a Vice Chairperson, each of whom shall be elected for a one -year term at the April meeting of the TBID Board. No Board member shall serve more than two (2) consecutive one -year terms as Chairperson or Vice Chairperson. Any Board member who has been appointed to fill a vacant seat as Chairperson or Vice Chairperson in mid -term shall not 1 be precluded from thereafter serving as Chairperson or Vice Chairperson for two (2) consecutive one -year terms, so long as the initial, partial term is less than six (6) months. The Chairperson shall preside over all meetings of the TBID Board, prepare all meeting agendas with staff, and otherwise perform such duties as directed by the TBID Board or Council. The Vice Chairperson shall serve in the absence or incapacity of the Chairperson. ARTICLE 4 MEETINGS A. The TBID BOARD shall hold a regular meeting each month and no less than ten (10) times per year. B. The meetings are to be held at City Hall, the second Wednesday of each month, unless another location and/or time has been announced as required by California law. C. The meetings shall be open to the public. D. A quorum shall consist of a majority of the commissioners currently serving on the TBID BOARD. E. All actions of the TBID BOARD shall be by a majority vote or consensus and shall be directed through the Chairperson. F. Minutes of each meeting shall be taken, shall be available as a public record and forwarded to the Council if requested. G. A special meeting may be called at any time by the Chairperson or by a majority of the Board members currently serving on the TBID BOARD, provided each member is given written notice of the special meeting at least 24 hours prior to the meeting, and the time and place of the special meeting is announced as required by California Law. H. All meetings shall be conducted in general accordance with Robert's Rule of Order, newly revised edition, subject to minor variation by the Chair as appropriate to the needs of the advisory body. I. All Board members present at a meeting shall vote on any motion or resolution brought before the TBID BOARD, except when abstaining due to a conflict of interest. J. Any Board member with a conflict of interest shall not vote on or participate in any discussion of an item or in any way attempt to influence the decision on such item. K. Any failure to attend three (3) consecutive meetings or a total of six (6) regular meetings within any twelve -month period, that member shall automatically be considered for replacement. ARTICLE 5 FUNCTIONS AND DUTIES EN The functions and duties of the TBID BOARD shall include, but not be limited to, the following: A. Planning a comprehensive program to promote tourism to the City of San Luis Obispo and prepare an annual marketing program consistent with industry goals and objectives. B. Develop advertising and promotional programs and projects to benefit the lodging industry in San Luis Obispo. C. Present an annual assessment report to the City Council regarding the implemented promotional programs and projects. D. Perform any other lawful tasks as directed by the Council. ARTICLE 6 AMENDMENTS These bylaws may be amended by the Council, upon the recommendations of two- thirds of the members currently serving on the TBID BOARD, provided that the text of any such proposed amendment shall have first been provided in writing to each Board member.