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HomeMy WebLinkAbout04-07-2020 Agenda Packet - Amended Tuesday, April 7, 2020 San Luis Obispo Page 1 Based on the threat of COVID-19 as reflected in the Proclamations of Emergency issued by both the Governor of the State of California, the San Luis Obispo County Emergency Services Director and the City Council of the City of San Luis Obispo as well as the Governor’s Executive Order N-29-20 issued on March 17, 2020, relating to the convening of public meetings in response to the COVID-19 pandemic, the City of San Luis Obispo will be holding all public meetings via teleconference. There will be no physical location for the Public to view the meeting. Below are instructions on how to view the meeting remotely and how to leave public comment. Additionally, members of the City Council are allowed to attend the meeting via teleconference and to participate in the meeting to the same extent as if they were present. Using the most rapid means of communication available at this time, members of the public are encouraged to participate in Council meetings in the following ways: 1. Remote Viewing - Members of the public who wish to watch the meeting can view: • Televised live on Charter Cable Channel 20 • View a livestream of the meeting online at: https://www.slocity.org/channel20 • View the Webinar (you must register using a valid email address):  Registration URL: https://attendee.gotowebinar.com/register/213038480382925325  Webinar ID: 911-119-115 2. Public Comment - The City Council will still be accepting public comment. Public comment can be submitted in the following ways: • Mail or Email Public Comment  Received by 10:00 AM on the day of meeting - Can be submitted via email to emailcouncil@slocity.org or U.S. Mail to City Clerk at 990 Palm St. San Luis Obispo, CA 93401  Emails sent after 10:00 AM and up until public comment is opened on the item – Limited to one page emailed to cityclerk@slocity.org, which will then be read aloud during the public comment period on the item specified. • Verbal Public Comment - Call (805) 781-7164; state and spell your name, mention the agenda item number you are calling about and leave your comment. The verbal comments must be received by 10:00 AM on the morning of the noticed meeting and will be limited to 3 minutes. All voicemails will be forwarded to the Council Members and saved as Agenda Correspondence. All comments submitted will be placed into the administrative record of the meeting. San Luis Obispo Page 2 5:30 PM CLOSED SESSION TELECONFERENCE Not available via Webinar CALL TO ORDER: Mayor Heidi Harmon ROLL CALL: Council Members Carlyn Christianson, Andy Pease, Erica A. Stewart, Vice Mayor Aaron Gomez and Mayor Heidi Harmon PUBLIC COMMENT ON CLOSED SESSION ITEM CLOSED SESSION A. CONFERENCE REGARDING PROPERTY NEGOTIATIONS Pursuant to Government Code §54956.8 Property: APN: 053-032-003 Agency Negotiators: Derek Johnson, Christine Dietrick, Shelly Stanwyck, Greg Hermann, Matt Horn, Brian Nelson, Hai Nguyen Negotiating Parties: Scott D. and Jaymie Taylor Under Negotiation: Price and terms of payment Property: APN: 053-032-004 Agency Negotiators: Derek Johnson, Christine Dietrick, Shelly Stanwyck, Greg Hermann, Matt Horn, Brian Nelson, Hai Nguyen Negotiating Parties: The Kokkonen Family Trust dated March 7, 2008 Under Negotiation: Price and terms of payment Property: APN: 053-032-005 Agency Negotiators: Derek Johnson, Christine Dietrick, Shelly Stanwyck, Greg Hermann, Matt Horn, Brian Nelson, Hai Nguyen Negotiating Parties: 14E-LLC, a California Limited Liability Company Under Negotiation: Price and terms of payment ADJOURNMENT Adjourn to the Regular City Council Meeting scheduled for Tuesday, April 7, 2020 at 6:00 p.m. via teleconference. Tuesday, April 7, 2020 6:00 PM REGULAR MEETING TELECONFERENCE Broadcasted via Webinar San Luis Obispo Page 3 City Council/Disaster Council Agenda **Agenda amended to add Continued Special Meeting of the City Council/Disaster Council. Update. CALL TO ORDER: Mayor Heidi Harmon ROLL CALL: Council Members Carlyn Christianson, Andy Pease, Erica A. Stewart, Vice Mayor Aaron Gomez and Mayor Heidi Harmon PLEDGE OF ALLEGIANCE: Council Member Erica A. Stewart B. RECEIVE AN UPDATE FROM THE EMERGENCY SERVICES DIRECTOR AND PROVIDE COVID-19 RELATED DIRECTION BASED ON CURRENT STATUS (JOHNSON) 15 MINUTES Recommendation: Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California proclaiming the continuing existence of a local emergency regarding the COVID-19 Pandemic.” C. RECEIVE A PRESENTATION REGARDING COVID-19 FINANCIAL IMPACTS (JOHNSON/ELKE) 20 MINUTES Recommendation: Receive and file Tuesday, April 7, 2020 6:00 PM REGULAR MEETING TELECONFERENCE Broadcasted via Webinar CITY ATTORNEY REPORT ON CLOSED SESSION PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit. 1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES (PURRINGTON) Recommendation: Waive reading of all resolutions and ordinances as appropriate. 2. MINUTES REVIEW - FEBRUARY 11, 2020, MARCH 17, 2020, MARCH 20, 2020, AND MARCH 27, 2020 CITY COUNCIL MEETINGS (PURRINGTON) Recommendation: Approve the minutes of the City Council meetings held on February 11, 2020, March 17, 2020, March 20, 2020, and March 27, 2020. San Luis Obispo City Council Agenda April 7, 2020 Page 5 3. CONFIRM THE 2020-21 LIST OF PROJECTS FUNDED BY THE ROAD REPAIR AND ACCOUNTABILITY ACT (SB-1) (STANWYCK / HORN) Recommendation: Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, confirming the 2020-21 list of projects funded by Senate Bill 1: The Road Repair and Accountability Act.” 4. AUTHORIZATION TO SUBMIT AN APPLICATION FOR LOCAL EARLY ACTION PLANNING (LEAP) GRANTS PROGRAM (CODRON / COHEN) Recommendation: Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing application for, and receipt of, Local Early Action Planning (LEAP) Grants Program.” 5. SECOND READING OF ORDINANCE NO. 1681 (2020 SERIES), INTRODUCED BY THE CITY COUNCIL ON MARCH 17, 2020, TO AMEND TITLE 17 OF THE MUNICIPAL CODE TO ADDRESS NON-CONFORMING USES WITHIN THE “EAST AIRPORT” ANNEXATION AREA (PL-ANNX-2030-2018; EID-0006-2020) (CODRON / MCCLISH) Recommendation: Adopt Ordinance No. 1681 (2020 Series) entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, adopting amendments to Chapter 17.94 of Title 17 (Zoning Ordinance) establishing provisions for the continuance of Non-Conforming Uses existing at the time of annexation within the East Airport Area (PL-ANNX-2030-2018, EID- 0006-2020).” 6. ACCEPTANCE OF GRANT FUNDS FOR AMERICAN PUBLIC WORKS ASSOCIATION (APWA) SPONSORED PUBLIC WORKS INTERNSHIPS (STANWYCK / RICE) Recommendation: 1. Approve of Transportation staff’s preparation and submission of a scholarship/grant application for student interns; and 2. Accept grant funds of $6,000 from the APWA California Central Coast Chapter; and 3. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, accepting the American Public Works Association Central Coast Chapter Internship Scholarship” and authorize the Finance Director to make the necessary budget adjustments upon the award of the grant; and 4. Expend the grant funds and hire interns consistent with COVID-19 restrictions. San Luis Obispo City Council Agenda April 7, 2020 Page 6 7. REVIEW AND ACCEPTANCE OF THE 2019 GENERAL PLAN ANNUAL REPORT (CODRON / BULTEMA) Recommendation: As recommended by the Planning Commission, accept and file the 2019 General Plan Annual Report. PUBLIC HEARING AND BUSINESS ITEMS 8. VESTING TENTATIVE TRACT MAP (VTTM 3150) FOR THE NG-30 PORTION OF THE SAN LUIS RANCH SPECIFIC PLAN (SBDV-0747-2019) (CODRON / BELL – 15 MINUTES) Recommendation: 1. As recommended by the Planning Commission, approve the Vesting Tentative Tract Map (VTTM 3150) for the NG-30 Portion of the San Luis Ranch Specific Plan; and 2. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving a Vesting Tentative Tract Map (VTTM 3150) within previously approved Vesting Tentative Tract Map 3096 to create Condominium Ownership Space within the 296 units approved by Development Plan approval ARCH- 0459-2019 within the NG-30 zone of the San Luis Ranch Specific Plan, with requested exceptions to the minimum dimensions of Private Open Space, and the total combined Private and Common Open Space Requirement for each unit, and a determination that the project is consistent with the Certified Final EIR for San Luis Ranch Specific Plan and exempt from further Environmental Review under the California Environmental Quality Act (CEQA); as represented in the staff report and attachments dated April 7, 2020 (1035 Madonna Road, SBDV-0747-2019).” LIAISON REPORTS AND COMMUNICATIONS (Not to exceed 15 minutes) Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURNMENT San Luis Obispo City Council Agenda April 7, 2020 Page 7 The next Continued Special Meeting of the City Council / Disaster Council is scheduled for Friday, April 10, 2020 at 12:30 p.m. and Friday, April 17, 2020 at 12:30 p.m., via teleconference. The next Regular City Council Meeting is scheduled for Tuesday, April 21, 2020 at 6:00 p.m., via teleconference. LISTENING ASSISTIVE DEVICES are available for the hearing impaired, contact the City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100. CITY OF SAN LUIS OBISPO AFFIDAVIT OF POSTING AGENDA STATE OF CALIFORNIA ) COUNTY OF SAN LUIS OBISPO ) SS. CITY OF SAN LUIS OBISPO ) AFFIDAVIT OF POSTING – CITY COUNCIL REGULAR AGENDA OF: APRIL 7, 2020 I, Megan Wilbanks, declare as follows: That I am the Deputy City Clerk for the City of San Luis Obispo; that a copy of the above referenced meeting agenda was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, California, and on the City’s website www.slocity.org at 3/31/2020 3:04 PM. I declare under the penalty of perjury that the foregoing is true and correct. ________________________ Megan Wilbanks Deputy City Clerk Page intentionally left blank. City of San Luis Obispo, Council Memorandum Council Agenda Correspondence Date: April 3, 2020 TO: Mayor and Council FROM: Derek Johnson, City Manager Christine Dietrick, City Attorney SUBJECT: Item # B- RECEIVE AN UPDATE FROM THE EMERGENCY SERVICES DIRECTOR AND PROVIDE COVID-19 RELATED DIRECTION BASED ON CURRENT STATUS (JOHNSON) 15 MINUTES Attached are two draft Resolutions for City Council consideration and adoption at the April 7, 2020 Continued Special Meeting. Staff will provide a presentation at the meeting. Attachment A – Draft Resolution entitled ““A Resolution of the City Council of the City of San Luis Obispo, California proclaiming the Continuing Existence of a local emergency regarding the COVID-19 Pandemic and imposing a city wide Safety Enhancement Zone and enhanced penalties up to $1000 for violation of a Public Health Order or any violation set forth in Chapter 9.22 of the San Luis Obispo Municipal Code” Attachment B - Draft Resolution entitled “Designation of Subrecipient’s Agent Resolution” authorizing the City Manager, the Assistant City Manager, and the Finance Director to execute and file applications to obtain federal financial assistance Item B R ______ RESOLUTION NO. _____ (2020 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA PROCLAIMING THE CONTINUING EXISTENCE OF A LOCAL EMERGENCY REGARDING THE COVID-19 PANDEMIC AND IMPOSING A CITY WIDE SAFETY ENHANCEMENT ZONE AND ENHANCED PENALTIES UP TO $1000 FOR VIOLATION OF A PUBLIC HEALTH ORDER OR ANY VIOLATION SET FORTH IN CHAPTER 9.22 OF THE SAN LUIS OBISPO MUNICIPAL CODE WHEREAS, section 2.24.060 of the Municipal Code empowers the Emergency Services Director to request that the City Council proclaim a local emergency when the City of San Luis Obispo is affected or likely to be affected by a public calamity and the City Council proclaimed a local emergency at its regular meeting on March 17, 2020 regarding the COVID-19 pandemic; and WHEREAS, the Secretary of Health and Human Services Director issued a Determination that a Public Health Emergency exists and has existed of January 27, 2020; and WHEREAS, the President of the United States has declared a State of National Emergency; the Governor of the State of California has proclaimed a State of Emergency for the State of California and issued Executive Orders and direction regarding measures to mitigate the spread of cases of COVID-19 within the State of California; the San Luis Obispo County Emergency Services Director has proclaimed a local emergency; and the San Luis Obispo County Public Health Director has declared a public health emergency related the spread of cases of COVID-19 within the State of California and all recitals set forth therein, are included as though fully set forth herein; and WHEREAS, on March 18, 2020: the City of San Luis Obispo Emergency Services Director issued Proclamation No. 2 related to the closure of alcohol establishments and limitations on dine-in service for restaurants and other food and beverage establishments; and the San Luis Obispo County Emergency Services Director issued Local Emergency Order and Regulation Nos. 3 and 4 providing for suspension of commencement of evictions related to COVID-19 and mandatory shelter at home regulations, respectively; and WHEREAS, on March 19, 2020, the Governor issued Executive Order N-33-20, including the Order of the State Public Health Officer mandating all individuals living in the State of California to stay home or at their place of residence except as needed to maintain continuity of operations of the federal critical infrastructure sectors, as outlined at https://www.cisa.gov/identifying-critical-infrastructure-during-covid-19 ; WHEREAS, the City of San Luis Obispo will be required to help enforce all restrictions imposed by the State of California and by the County of San Luis Obispo acting as the health agency; and WHEREAS, the County Emergency Services Director and Public Health Officer have evaluated the continuing public health need for the mandatory shelter at home Order and related Item B Resolution No. ______ (2020 Series) Page 2 R ______ actions and determined that there is a continuing need to maintain Regulation No. 4 in place in order to mitigate the continuing spread of the COVID-19 pandemic within the County; and WHEREAS, in accordance with the Governor’s Executive Order N-28-20 and San Luis Obispo County’s Local Emergency Orders and Regulations Nos. 3 and 4, there remains an urgent need to issue limitations on the authority of landlords to commence evictions of tenants within the jurisdiction of the City in order to protect the health, safety and welfare citizens within the jurisdiction of the City in light of the proclaimed State and local emergency and the declared local public health emergency regarding the COVID-19 pandemic; WHEREAS, the pandemic COVID-19 continues to spread rapidly worldwide and in the U.S., continuing to present an immediate and significant risk to public health and safety, and resulting in serious illness or death to vulnerable populations, including the elderly and those with underlying health conditions; and WHEREAS, heightened levels of public health and safety planning and preparedness have been necessitated in preparation for and response to confirmed cases of COVID-19 in the County of San Luis Obispo, and rapid response not lending itself to otherwise applicable notice and approval timelines has been and will be necessary to respond to the rapidly evolving pandemic and to mitigate against the spread of COVID-19 and its resulting public health and safety impacts; and WHEREAS, the Council previously added Chapter 9.22 to the Municipal Code designating specific geographical areas as safety enhancement zones during specified times, and imposed double fines for violations of the Municipal Code in those zones and times, in order to protect the public health, welfare and safety; and WHEREAS, Section 9.22.040 B of that chapter designated the entire area within the city limits of San Luis Obispo as a safety enhancement zone from 12:01 a.m. on March 17th (St. Patrick’ s Day) until seven a.m. on March 18th of each year; and WHEREAS, Section 9.22.010 provides that “[t]he city council may by ordinance, or by resolution upon a finding that there is a need to take immediate action to protect the public health, safety and welfare, designate a specific geographical area as a “safety enhancement zone” and specify the date and/or time that the designation is effective upon a finding that the geographical area is subject to unique conditions and circumstances during a specific period of time that create the potential for a significant threat to public health and safety and that the threat would be reduced by enhanced penalties for violations of provisions of the San Luis Obispo Municipal Code.” WHEREAS, persons congregating in groups in violation of any lawful public health or emergency order and/or engaging in the behaviors prohibited in Section 9.22.020B pose a direct health and public safety threat by increasing the risk of spread of COVID-19, which presents a need for immediate action; and WHEREAS, the immediate threat to public health would be reduced by enhanced penalties for violations and it is in the interest of public health and safety to designate a “safety enhancement zone” throughout the jurisdictional boundaries of the City of San Luis Obispo, during all days and Item B Resolution No. ______ (2020 Series) Page 3 R ______ times during which any proclamation of local emergency and/or shelter at home order is in effect in the City or County of San Luis Obispo, specifically, double fines for violations of the Municipal Code, and by the imposition of immediate fines not to exceed $1000 for violation of any public health order, in the City and at all such times, in order to protect the public health, welfare ,and safety and discourage groups of individuals engaging in behaviors, inconsistent with physical distancing regulations, which increase the risk of the spread of COVID-19; and WHEREAS, in the absence of such actions, County wide health services may become overwhelmed and unable to keep up with medical demand for care and availability of hospital or care facility capacity; and WHEREAS, Article 14, Section 8630, of the California Emergency Services Act requires that the City Council review the need for continuing the Local Emergency at least every sixty (60) days until such Local Emergency is terminated. NOW, THEREFORE, BE IT PROCLAIMED AND RESOLVED by the City Council of the City of San Luis Obispo that: SECTION 1. All recitals set forth above, and all recitals included in support of Federal, State and County actions referenced herein, are adopted as though fully set forth herein as findings in support of this Resolution; and SECTION 2. A local emergency continues to exist throughout the City resulting from the condition of extreme peril related to the pandemic of COVID-19, which is still deemed to be beyond the control of normal protective service, personnel, equipment, and facilities of and within the City; and SECTION 3. The City has been undertaking, and will continue through cessation of this emergency to undertake, necessary measures and incur necessary costs, which are directly related to the prevention of the spread of the COVID-19 Virus and are taken in furtherance of: the Secretary of Health and Human Services Secretary’s determination that a public health emergency has existed since January 27, 2020; City Council’s Proclamation of Local Emergency on March 17, 2020; the Governor’s Proclamation of a State of Emergency on March 4, 2020; the President of the United States’ Declaration of a National Emergency on March 13, 2020; the County Emergency Services Director’s Proclamation of Local Emergency and the County Public Health Director’s Declaration of a Public Health Emergency on March 13, 2020, and related orders, regulations and directions. SECTION 4. During the existence of said local emergency, the powers, functions, and duties of the Emergency Services Director and the Emergency Organization of this City shall be those prescribed by state law, ordinances, and resolutions of this City and by the City of San Luis Obispo Emergency Operations Plan, notwithstanding otherwise applicable procedures, timelines or methods of action and the Emergency Services Director is expressly authorized to take any and all actions in furtherance of emergency powers to address the local emergency. Item B Resolution No. ______ (2020 Series) Page 4 R ______ SECTION 5. The period of Local Emergency is expressly extended until April 30, 2020, and shall be deemed to continue to exist, and along with all other actions previously acknowledged and declared to be enforceable within the City pursuant to State and Local Emergency orders, the Proclamation of Local Emergency adopted by the City Council on March 17, 2020, shall continue until terminated by the City Council of the City of San Luis Obispo or its Emergency Services Director. SECTION 6. Pursuant to Chapter 9.22 of the Municipal Code, a city wide safety enhancement zone shall be in effect at all days and times for the entire City of San Luis Obispo for the period that a local emergency or shelter at home order regarding COVID-19 is effect and all violations specified in Section 9.22.020B and any violation of any public health order shall be subject to an immediate fine not to exceed one thousand dollars. SECTION 7. A copy of this Resolution shall be posted on all outside public access doors of City Hall of the City of San Luis Obispo and in one public place within any area of the City within which this Resolution applies and personnel of the City of San Luis Obispo shall endeavor to make copies of this order and regulation available to the news media. Upon motion of _______________________, seconded by _______________________, and on the following roll call vote: AYES: NOES: ABSENT: The foregoing Resolution was approved this _____ day of _____________________ 2020. ____________________________________ Heidi Harmon, Mayor ATTEST: ____________________________________ Teresa Purrington City Clerk APPROVED AS TO FORM: _____________________________________ J. Christine Dietrick City Attorney Item B Resolution No. ______ (2020 Series) Page 5 R ______ IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, this ______ day of ______________, 2020. ____________________________________ Teresa Purrington City Clerk Item B STATE OF CALIFORNIA CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES Cal OES ID No: ______________________ CAL OES 130 DESIGNATION OF SUBRECIPIENT’S AGENT RESOLUTION Hazard Mitigation Grant Program and Pre-Disaster Mitigation Program BE IT RESOLVED BY THE OF THE (Governing Body)(Name of Applicant) THAT ,OR (Title of Authorized Agent) ,OR (Title of Authorized Agent) (Title of Authorized Agent) is hereby authorized to execute for and on behalf of the , a public entity (Name of Subrecipient) established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Service. for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act. THAT the ________________________________________________, a public entity established under the laws of the State of California, (Name of Subrecipient) hereby authorizes its agent(s) to provide to the California Governor’s Office of Emergency Service for all matters pertaining to such state disaster assistance the assurances and agreements required. Please check the appropriate box below: This is a universal resolution and is effective for all open and futures Disasters/Grants up to three (3) years following the date of approval below. This is a Disaster/Grant specific resolution and is effective for only Disaster/Grant name/number(s) ________________________ Passed and approved this day of , 20 (Name and Title of Governing Body Representative) (Name and Title of Governing Body Representative) (Name and Title of Governing Body Representative) CERTIFICATION I, , duly appointed and of (Name)(Title) , do hereby certify that the above is a true and correct copy of a (Name of Applicant) Resolution passed and approved by the of the (Governing Body)(Name of Applicant) on the day of , 20 . Page 1 Cal OES 130 (Rev.03/278/17) (Signature)(Title) Item B STATE OF CALIFORNIA CALIFORNIA GOVERNORS OFFICE OF EMERGENCY SERVICE CAL OES 130 - INSTRUCTIONS Cal OES Form 130 Instructions A new Designation of Applicant’s Agent Resolution is required if the previously submitt ed document is older than three (3) years from the last date of Board/Council approval. When completing the Cal OES Form 130, Subrecipients should fill in the blanks on page 1.The blanks are to be filled in as follows: Resolution Section: Governing Body: This is the individual or group responsible for appointing and approving the Authorized Agents. Examples include: Board of Directors, City Council, Board of Supervisors, etc. Name of Subrecipient: This is the official name of the non-profit, agency, city, county or special district that has applied for the grant. Examples include: City of Sacramento; Sacramento County; or Los Angeles Unified School District. Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Governor’s Office of Emergency Service regarding grants applied for by the subrecipient. There are two ways of completing this section: 1. Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents should be entered here,not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual.If “Titles Only”is the chosen method, this document must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can be completed by any authorized person within the agency (e.g.;City Clerk, the Authorized Agent, Secretary to the Director) and does not require the Governing Body’s signature. 2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents should be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document or their title changes. Governing Body Representative: These are the names and titles of the approving board members.Examples include: Chairman of the Board, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. Certification Section: Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval. Examples include:City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents to eliminate “Self Certification.” Page 2 Cal OES 130 (Rev.03/28/17 Item B Page intentionally left blank. Item B Tuesday, February 11, 2020 Special Meeting of the City Council CALL TO ORDER A Special Meeting of the San Luis Obispo City Council was called to order on Tuesday, February 11, 2020 at time 9:00 a.m. La Quinta Inn, 1845 Monterey Street, San Luis Obispo, California, by Mayor Harmon. ROLL CALL Council Members Present: Council Members Carlyn Christianson, Andy Pease, Erica A. Stewart, Vice Mayor Aaron Gomez, and Mayor Heidi Harmon. Absent: None City Staff Present: Derek Johnson, City Manager; Christine Dietrick, City Attorney; and Teresa Purrington, City Clerk; were present at Roll Call. PUBLIC COMMENT ON AGENDA ITEM ONLY None. ---End of Public Comment--- 1. Introduction Mayor and Council Members discussed what they would like to accomplish during the meeting. 2. Review of 2019 Council Retreat City Manager Derek Johnson provided an overview of items discussed at the May 16, 2019 Council Retreat 3. Civility Guidelines a. Refresh on Previous Civility Work b. Impact of Civility and Incivility c. Can Civility Guide All Interactions? City Manager Derek Johnson and Council discussed Civility Guidelines. 4. Council/Staff Prioritization of Emerging and Urgent Items Council discussed how to handle/prioritize new and/or urgent work program items. There was discussion about having a “Parking Lot” for items which could be considered/discussed during the next Financial Plan goal setting. Item 2 Packet Page 1 San Luis Obispo City Council Minutes of February 11, 2020 Page 2 5. Conclusion By consensus, Council directed staff to work of the following action items: • Develop “Parking Lot” list for Council which could be used at next Financial Planning Process. • Develop a flow chart Council can use when responding to citizen inquiries. • Continue to use the existing process for Council emails. Council will include City Manager when sending emails to staff. ADJOURNMENT The meeting was adjourned at 12:30 p.m. The next Regular City Council Meeting is scheduled for Tuesday, February 18, 2020 at 6:00 p.m., in the Council Chamber, 990 Palm Street, San Luis Obispo, California. __________________________ Teresa Purrington City Clerk APPROVED BY COUNCIL: XX/XX/2020 Item 2 Packet Page 2 CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, March 17, 2020 at 6:04 p.m. in the Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Mayor Harmon. ROLL CALL Council Members Present: Council Members Carlyn Christianson (teleconferencing), Andy Pease, Erica A. Stewart, Vice Mayor Aaron Gomez, and Mayor Heidi Harmon. Council Members Absent: None City Staff Present: Derek Johnson, City Manager; Christine Dietrick, City Attorney; and Teresa Purrington, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Council Member Gomez led the Pledge of Allegiance. CITY ATTORNEY REPORT ON CLOSED SESSION City Attorney Dietrick stated that the Council meet in closed session to discuss two items: A. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9. No. of potential cases: Two. Council Member Pease recused herself due to a prior complaint that is pending FPPC review. There was no reportable action. B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Paragraph (1) of subdivision (d) of Government Code § 54956.9; Name of case: Bonnie Kessner et al v. City of Santa Clara et al; Santa Clara Superior Court Case No. 20CV364054 On a motion by Council Member Pease and second Council Member Stewart on a vote of 5-0 the Council authorized staff to defend matter once serviced and authorized the City Manager to appropriate funds as needed. Item 2 Packet Page 3 San Luis Obispo City Council Minutes of March 17, 2020 Page 2 SPECIAL EMERGENCY MEETING – PUBLIC HEARING B1. CONSIDERATION OF DECLARING A LOCAL EMERGENCY WITHIN THE CITY OF SAN LUIS OBISPO City Manager Derek Johnson provided an in-depth staff report and responded to Council questions. Public Comments: Kelly Green ---End of Public Comment--- ACTION: MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL MEMBER PEASE, CARRIED 5-0 to: a. Adopt Resolution No. 11099 (2020 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, proclaiming a local emergency within the City of San Luis Obispo related to the pandemic of virus known as COVID-19; affirming the Proclamation of the Emergency Services Director related to Alcohol Serving Businesses on Saint Patrick’s Day; and, Acting concurrently in its capacity as the City of San Luis Obispo Disaster Council, approving the Pandemic Annex of the City’s Emergency Operations Plan.” b. Discuss and provide direction on actions related to Federal, State and County orders related to the pandemic of virus known as COVID-19. With the following additions: WHEREAS, the economic impacts of restrictions imposed and implemented by employers for the prevention of spread of COVID-19 are likely to result in economic hardship on residential and commercial renters in California, making eviction for inability to pay rent more likely and potentially resulting in increased levels of housing insecurity, homelessness and business failures likely to exacerbate the impacts of the COVID -19 pandemic; SECTION 6. The City hereby adopts all limitations on eviction authorized by, and subject to limitations set forth in, Executive Order N-28-20, (attached hereto as Exhibit C) in order to provide eviction protections authorized therein to the residents of the City; such restrictions shall be in place until May 31, 2020 or such other time as may hereafter be specified by the City Council. APPOINTMENTS 2. 2020 APPOINTMENTS TO CITY ADVISORY BODIES Deputy City Clerk Kevin Christian presented the contents of the report. Public Comment: None ---End of Public Comments--- Item 2 Packet Page 4 San Luis Obispo City Council Minutes of March 17, 2020 Page 3 ACTION: MOTION BY VICE MAYOR GOMEZ, SECOND BY COUNCIL MEMBER STEWART, CARRIED 5-0 to approve make appointments to the City of San Luis Obispo's Advisory Bodies as set forth in the staff report and direct the City Clerk to continue to recruit for any unfilled vacant positions. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Jeffrey Specht Samuel Park Don Hedrick Nick Regalia Drew Littlejohns ---End of Public Comment--- CONSENT AGENDA ACTION: MOTION BY VICE MAYOR GOMEZ, SECOND BY COUNCIL MEMBER PEASE, CARRIED 5-0 to approve Consent Calendar Items 2 thru 12. 3. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES CARRIED 5-0, to waive reading of all resolutions and ordinances as appropriate. 4. MINUTES REVIEW - MARCH 3, 2020 CITY COUNCIL MEETING CARRIED 5-0, to approve the minutes of the City Council meeting held on March 3, 2020. 4. ADDITION OF THE PROPERTY AT 858 TORO STREET TO THE MASTER LIST OF HISTORIC RESOURCES AS “THE VIRGINIA LEVERING LATIMER HOUSE” CARRIED 5-0, to adopt Resolution No. 11093 (2020 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, adding the property located at 858 Toro Street to the Master List of Historic Resources as “The Virginia Levering Latimer House” (HIST-0701-2019).” 5. AUTHORIZATION TO ADVERTISE ROADWAY SEALING PROJECT 2020, SPECIFICATION NO. 1000114 CARRIED 5-0, to 1. Adopt Resolution No. 11094 (2020 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, amending the Bicycle Transportation Plan (Amended 2019) to update the alignment of the Beach/King Neighborhood Bicycle Boulevard;” and 2. Approve the project plans and specifications for the Annual Slurry Sealing Project 2020, Specification No. 1000114; and 3. Authorize staff to advertise for bids and authorize the City Manager to award the construction contract if the lowest responsible bid is within the Engineer’s Estimate of $1,822,000. Item 2 Packet Page 5 San Luis Obispo City Council Minutes of March 17, 2020 Page 4 6. REQUEST TO ADVERTISE FOR BROAD STREET/WOODBRIDGE PEDESTRIAN HYBRID BEACON, SPECIFICATION NUMBER 91609 CARRIED 5-0, to 1. Approve plans and specifications for the Broad Street/Woodbridge Pedestrian Hybrid Beacon (PHB), Specification No. 91609; and 2. Authorize staff to formally advertise for bids; and 3. Authorize the City Manager to award the construction contract if the lowest responsible bid is within the publicly disclosed funding amount of $406,436. 7. AUTHORIZATION TO ADVERTISE AND AWARD RAILROAD SAFETY TRAIL TAFT TO PEPPER PROJECT, SPECIFICATION NO. 91375 CARRIED 5-0, to 1. Approve plans and specifications for the Railroad Safety Trail Taft to Pepper Project (Project), Specification No. 91375, and authorize staff to formally advertise for bids; and 2. Authorize the City Manager to award the construction contract if the lowest responsible bid is within the publicly disclosed funding amount of $5,070,600; and 3. Authorize the City Manager to award the construction management contract if the lowest responsible bid is within the publicly disclosed funding amount of $603,750; and 4. Authorize the City Manager to award the railroad services contracts for flagging and permitting, not to exceed the publicly disclosed funding amount of $110,000. 8. AWARD OF ISLAY HILL PARK PLAYGROUND RENOVATION, SPECIFICATION NO. 91654 CARRIED 5-0, to 1. Adopt Resolution No. 11095 (2020 Series) entitled, “A Resolution of the Council of the City of San Luis Obispo, California, approving an Amendment to the Islay Hill Park Playground Renovation Project and related budgetary appropriations;” and 2. Award a construction contract to R.E. Schultz Construction, Inc. in the amount of $334,705 for the Islay Hill Park Playground Renovation Project; and 3. Appropriate $38,521 from the Local Revenue Measure Fund balance to the project account and approve a budget transfer of $500,000 from the Playground Equipment Annual Asset Maintenance account to the project account. 9. AWARD CONTRACT FOR THE MARSH STREET BRIDGE REPLACEMENT, SPECIFICATION NO. 90480 CARRIED 5-0, to 1. Award a contract to Souza Construction Inc. in the amount of $4,335,572 for the “Marsh Street Bridge Replacement, Specification No. 90480;” and 2. Authorize the City Manager to issue construction contract change orders in excess of $100,000 if within available budget; and 3. Authorize the City Manager to amend the Construction Management Services Agreement in excess of $50,000 if within available budget. Item 2 Packet Page 6 San Luis Obispo City Council Minutes of March 17, 2020 Page 5 10. DISINFECTION BYPRODUCT REDUCTION AND PIPE GALLERY IMPROVEMENTS PROJECT, SPECIFICATION NO. 1000044, CONSTRUCTION CONTINGENCY CARRIED 5-0, to approve Resolution No. 11096 (2020 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing use of Water Fund Unreserved Working Capital to increase Construction Contingencies for the Disinfection Byproduct Reduction and Water Treatment Plant Pipe Gallery Improvements Project, Specification No. 1000044.” 11. DEPARTMENT OF JUSTICE LIVESCAN ACCESS FOR EMPLOYMENT PURPOSES CARRIED 5-0, to adopt Resolution No. 11097 (2020 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the City Human Resource’s staff to access State and Federal level summary Criminal History for Employee Background Information through the Department of Justice.” 12. AUTHORIZE A PROPOSITION 64 PUBLIC HEALTH & SAFETY GRANT APPLICATION FOR NON-COMPLIANT CANNABIS DELIVERY ENFORCEMENT CARRIED 5-0, to adopt Resolution No. 11098 (2020 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing submittal of the City’s Cannabis Mobile Delivery Enforcement Proposal for the Proposition 64 Public Health & Safety Grant administered by the Board of State and Community Corrections;” and authorize the City Manager, or their designee, to execute any required grant administration related documentation. PUBLIC HEARING ITEMS AND BUSINESS ITEMS 13. REGIONAL INFRASTRUCTURE AND AFFORDABLE HOUSING STRATEGIC ACTION PLAN COUNTYWIDE COMPACT City Manager Derek Johnson provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- ACTION: MOTION BY COUNCIL MEMBER PEASE, SECOND BY COUNCIL MEMBER STEWART, CARRIED 5-0 to adopt Resolution No. 11100 (2020 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, endorsing and authorizing the mayor or designee to sign the San Luis Obispo Countywide Regional Compact. RECESS Council recessed at 7:15 p.m. and reconvened at 7:22 p.m., with all Council Members present. Item 2 Packet Page 7 San Luis Obispo City Council Minutes of March 17, 2020 Page 6 14. ACCEPTANCE OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT, SINGLE AUDIT REPORT, AND ANNUAL AUDIT OF TRANSPORTATION DEVELOPMENT ACT FUNDS FOR 2018-19 Finance Director Brigitte Elke, Accounting Manager Debbie Malicoat and Ahmed M. Badawi, Badawi & Associates provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- ACTION: MOTION BY COUNCIL MEMBER PEASE, SECOND BY COUNCIL VICE MAYOR GOMEZ, CARRIED 5-0 to review and accept the Comprehensive Annual Financial Report for Fiscal Year 2018-19. 15. AUTHORIZE THE USE OF FY2018-19 UNDESIGNATED FUND BALANCE FOR ONE-TIME BUDGET ALLOCATIONS AND FORMALLY ADOPT THE FEDERAL EMERGENCY AND FEDERAL GRANT PROCUREMENT PROCEDURES City Manager Derek Johnson, Finance Director Brigitte Elke and Principal Budget Analyst Natalie Harnett provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- ACTION: MOTION BY COUNCIL MEMBER PEASE, SECOND BY COUNCIL VICE MAYOR GOMEZ, CARRIED 5-0 to: 1. Approve Resolution No. 11101 (2020 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving amendments to the 2019-20 budget allocation for the General, Water, Sewer, Parking, Transit and Public Art Funds” authorizing the City Manager to utilize $6,185,574 in unassigned FY2018-19 fund balance for the purposes as listed in Section 1; and 2. Approve one-time funding allocations for the Enterprise funds and Public Art Fund; and 3. Approve one full-time equivalent (FTE) position in support of the reorganization of Community Service departments; and 4. Review recommended changes to the Capital Improvement Plan. 5. Approve Resolution No. 11102 (2020 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, adopting the Federal Emergency and Federal Grant Procurement Procedures” formally adopting the federal emergency and federal grant procurement procedures in place since February 1, 2019. Item 2 Packet Page 8 San Luis Obispo City Council Minutes of March 17, 2020 Page 7 16. REVIEW OF THE PROPOSED “EAST AIRPORT” ANNEXATION OF APPROXIMATELY 58 ACRES OF PROPERTY (33 PARCELS) ALONG BROAD STREET AT FARM HOUSE LANE, KENDALL ROAD, PROSPECT STREET AND ASSOCIATED INFRASTRUCTURE IMPROVEMENTS, INCLUDING APPROVAL OF A PLAN FOR SERVICES, PRE-ANNEXATION AGREEMENT, AND APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION (LAFCO) REGARDING THE PROPOSED ANNEXATION, AND ADOPTION OF AN INITIAL STUDY/MITIGATED NEGATIVE DECLARATION (SCH#2000051062) (PL-ANNX- 2030-2018; EID-0006-2020) Community Development Director Michael Codron and Special Projects Manager Teresa McClish provided brief staff report and responded to Council questions. Public Comments: Carol Florence ---End of Public Comment--- ACTION: MOTION BY COUNCIL MEMBER STEWART, SECOND BY VICE CHAIR GOMEZ, CARRIED 5-0 to: 1. Adopt Resolution No. 11103 (2020 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving the annexation of the East Airport Annexation Area properties (East Airport Commerce Park Association, Senn-Glick) to the City of San Luis Obispo (PL-ANNX-2030-2018, EID-0006-2020).” 2. Introduce Ordinance No. 1681 (2020 Series) entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, adopting amendments to Chapter 17.94 of Title 17 (Zoning Ordinance) establishing provisions for the continuance of Non-Conforming Uses existing at the time of annexation within the East Airport Area (PL-ANNX-2030- 2018, EID-0006-2020). 17. MEMORANDUM OF UNDERSTANDING WITH CAL POLY REGARDING IMPLEMENTATION OF MITIGATION MEASURES IDENTIFIED IN THE CAL POLY MASTER PLAN ENVIRONMENTAL IMPACT REPORT Council Member Stewart indicated she would be recusing herself due to her employment with Cal Poly. Council Member Stewart left the meeting at 8:40 P.M. Community Development Director Michael Codron provided an in-depth staff report and responded to Council questions. Public Comments: Jeff Armstrong ---End of Public Comment--- ACTION: MOTION BY COUNCIL MEMBER STEWART, SECOND BY VICE MAYOR GOMEZ, CARRIED 4-0-1 (Council Member Stewart recused) to authorize the City Manager to execute the proposed memorandum of understanding with Cal Poly to ensure that impacts on City services and infrastructure associated with build-out of the Master Plan are properly identified and mitigated Item 2 Packet Page 9 San Luis Obispo City Council Minutes of March 17, 2020 Page 8 COUNCIL COMMUNICATIONS AND LIAISON REPORTS Council Member Pease indicated she attended the Local Government Commission in Yosemite. ADJOURNMENT The meeting was adjourned at 9:08 p.m. to a continued meeting of the Disaster Council on Friday, March 20, 2020 at 11:00 AM. The next Regular City Council Meeting is scheduled for Tuesday, April 7, 2020 at 5:30 p.m. and 6:00 p.m., in the Council Chamber, 990 Palm Street, San Luis Obispo, California. __________________________ Teresa Purrington City Clerk APPROVED BY COUNCIL: XX/XX/2020 Item 2 Packet Page 10 Friday, March 20, 2020 Special Meeting of the City Council / Continued Special Meeting of the Disaster Council CALL TO ORDER A Special Meeting of the San Luis Obispo City Council and Continued Special Meeting of the Disaster Council was called to order on Friday, March 20, 2020 at 11:02 in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Vice Mayor Gomez. ROLL CALL Council Members Present: Council Members Carlyn Christianson (teleconferencing), Andy Pease, Erica A. Stewart, Vice Mayor Aaron Gomez, and Mayor Heidi Harmon (teleconferencing). Absent: None City Staff Present: Derek Johnson, City Manager; Christine Dietrick, City Attorney; and Teresa Purrington, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PUBLIC COMMENT ON AGENDA ITEMS ONLY None ---End of Public Comment--- PUBLIC HEARING ITEMS AND BUSINESS ITEMS 1. RECEIVE AN UPDATE FROM THE EMERGENCY SERVICES DIRECTOR City Manager Derek Johnson provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- ACTION: By consensus the City Council directed staff to receive and file the report. Item 2 Packet Page 11 San Luis Obispo City Council Minutes of March 20, 2020 Page 2 2. DISCUSS AND PROVIDE DIRECTION ON ALL NECESSARY ACTIONS NEEDED TO PROTECT THE HEALTH, WELFARE AND SAFETY OF THE CITIZENS OF SAN LUIS OBISPO City Manager Derek Johnson provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- ACTION: MOTION BY CHRISTIANSON, SECOND BY STEWART, CARRIED 5-0 to adopt Resolution No. 11104 (2020 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California affirming actions of the Emergency Services Director and expressly affirming actions of the County of San Luis Obispo as applicable and enforceable within city jurisdiction.” ADJOURNMENT The City Council/Disaster Council adjourned at 12:05 p.m. to a Continued Special Meeting to be held on Friday, March 27, 2020 at 12:30 a.m. to receive an update from the Emergency Services Director. __________________________ Teresa Purrington City Clerk APPROVED BY COUNCIL: XX/XX/2020 Item 2 Packet Page 12 Friday March 27, 2020 Special Meeting of the City Council / Continued Special Meeting of the Disaster Council CALL TO ORDER A Continued Special Meeting of the San Luis Obispo City Council/Disaster Council was called to order on Friday March 27, 2020 at 12:35 p.m. by Mayor Harmon, with all Council Members teleconferencing. ROLL CALL Council Members Present: Council Members Carlyn Christianson, Andy Pease, Erica A. Stewart, Vice Mayor Aaron Gomez, and Mayor Heidi Harmon. Absent: None City Staff Present: Derek Johnson, City Manager; Christine Dietrick, City Attorney; and Teresa Purrington, City Clerk; were present at Roll Call. PUBLIC COMMENT ON AGENDA ITEM ONLY None ---End of Public Comment--- 1. RECEIVE AN UPDATE FROM THE EMERGENCY SERVICES DIRECTOR AND PROVIDE COVID-19 RELATED DIRECTION BASED ON CURRENT STATUS City Manager Derek Johnson provided a report and responded to Council questions. Public Comments: None ---End of Public Comment--- ACTION: By consensus, the City Council directed staff to received and filed the report. Item 2 Packet Page 13 San Luis Obispo City Council Minutes of March 27, 2020 Page 2 2. DELAY TRANSIENT OCCUPANCY TAX RELATED TO LATE FEES AND PENALTIES City Manager Derek Johnson and Finance Director Brigitte Elke provided a staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- ACTION: MOTION BY COUNCIL MEMBER PEASE SECOND BY VICE MAYOR GOMEZ, CARRIED 5-0 to adopt Resolution No. 11105 (2020 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the City’s Tax Collector to delay late fees and penalties for delinquent transient occupancy tax received for stays during February and March 2020” and authorizing the City’s Tax Collector to delay the collection of late fees and penalties for overdue Transient Occupancy Tax (TOT) received for stays during February and March 2020 until August 31, 2020.” ADJOURNMENT The meeting was adjourned at 1:48 p.m. to the Continued Special Meeting of the City Council/Disaster Council. The next Regular City Council Meeting is scheduled for Tuesday, April 7, 2020 at 5:30 p.m. and 6:00 p.m. via teleconference. __________________________ Teresa Purrington City Clerk APPROVED BY COUNCIL: XX/XX/2020 Item 2 Packet Page 14 Department Name: Public Works Cost Center: 5001 For Agenda of: April 7, 2020 Placement: Consent Estimated Time: NA FROM: Shelly Stanwyck, Assistant City Manager Prepared By: Matt Horn, Acting Public Works Director and City Engineer SUBJECT: CONFIRM THE 2020-21 LIST OF PROJECTS FUNDED BY THE ROAD REPAIR AND ACCOUNTABILITY ACT (SB-1) RECOMMENDATION Adopt a Resolution (Attachment A) defining a list of projects funded by the Road Repair and Accountability Act of 2017, Senate Bill 1, for Fiscal Year 2020-21. DISCUSSION Background On April 28, 2017, the Governor signed Senate Bill 1 (SB 1) (Beall, Chapter 5, Statutes of 2017), which is known as the Road Repair and Accountability Act of 2017 (RMRA). RMRA addresses basic road maintenance, rehabilitation and critical safety needs on both the state highway and local roadway systems. RMRA provides funding by charging: 1. An additional 12 cents per gallon increase on the gasoline excise tax effective November 1, 2017. 2. An additional 20 cents per gallon increase on the diesel fuel excise tax effective November 2, 2017. 3. An additional vehicle registration tax called the “Transportation Improvement Fee” with rates based on the value of the motor vehicle effective January 1, 2018. 4. An additional $100 vehicle registration tax on zero emissions vehicles model year 2020 or later effective July 1, 2020. The City is estimated to receive approximately $883,942 of RMRA funding over the 2020-21 Fiscal Year. RMRA funds are programmed and prioritized with each 2-year financial plan along with other Capital Improvement Plan (CIP) projects. The California Transportation Commission (CTC) has published guidelines for programming and reporting on the use of RMRA funds. Each May 1st, the City must submit a project list to the CTC and each October 1st, the City must submit a project expenditure report. This report and City Council Resolution completes the City’s obligation for RMRA fund programming for Fiscal Year 2020-21. Item 3 Packet Page 15 Recommended Project List Anholm Greenway Phase II The Anholm Greenway is a planned path that connects Pacheco Elementary School to the downtown. The greenway is planned to be implemented in three phases. The first phase is complete which installed a new pedestrian hybrid beacon at Foothill and Ferrini. Phase two will construct a Class I bike path between Foothill and Ramona, and a Class IV two-way protected bikeway along Ramona from the Class I path to Broad Street. Phase three of the greenway will link Ramona to the downtown via Broad, Mission and Chorro Streets using a combination of Class IV protected bike lanes and Class III bike routes. All phases include pedestrian crossing improvements at intersections and roadway pavement repairs. Phase two work is the subject of this funding request and is programmed with $800,000 of RMRA funds. Bridge Maintenance The City owns and operates 38 vehicular bridges in the public right of way. In accordance with Title 23 of the Code of Federal Regulations (Federal Highway Act) and the National Bridge Inspection Standards, Caltrans provides bridge inspections on bridges over 20’ in length every two to four years. As part of these inspections, Caltrans provides recommendations for bridges that require preventative maintenance, typically in the form of deck sealing to minimize t he transmission of water through the concrete and prevent rusting of the rebar. The scope of the Fiscal Year 2020-21 funding is planned to complete bridge deck maintenance, in the form of a methacrylate seal, to three bridge decks: Nipomo Street near Higu era, South Broad Street near El Capitan and Fuller Road. Each bridge has experienced visible wearing and cracking along the bridge deck, suggesting moisture can penetrate the concrete and rust the rebar contained within. Methacrylate sealant is a crack-filling polymer meant to seal and protect bridge decks from future moisture penetration with a useful service life of up to 25 years. This funding request will program with $83,942 of RMRA funds. Previous Council or Advisory Body Action 1. On June 4, 2019 the City Council adopted the 2019-21 Financial Plan which includes the Capital Improvement Plan projects and associated funding plan. 2. On March 17, 2020 the City Council received the Comprehensive Annual Financial Report which also included discussion of reprioritizing of existing Capital Improvement Plan projects based upon available funding and addressing cost of construction increases. 3. On April 21, 2020 the Council will receive staff’s recommendation to address cost of construction escalation and reprioritization of existing Capital Improvement Plan projects. Policy Context There are no City policies that require this action, but this action and associated resolution is required by the CTC for the use of RMRA funds. This activity is consistent with the Council’s adopted 2019-21 Financial Plan and Major City Goals. This activity, maintenance of critical City infrastructure, is presently allowed under the State and Local emergency orders associated with COVID-19. Item 3 Packet Page 16 Public Engagement Public engagement was completed during the 2019-21 Financial Plan process. The public has an opportunity to comment on this item at or before the meeting. CONCURRENCE There is concurrence from the Finance Department through its review and approval of this report. ENVIRONMENTAL REVIEW The California Environmental Quality Act (CEQA) does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Section 15378. There are no environmental impact resulting from approval of this item. Individual projects funded under this revenue source will be required to satisfy environmental review, if required, as part of project development and approval process. FISCAL IMPACT Budgeted: Yes Budget Year: 2020-21 Funding Identified: Yes Fiscal Analysis: Funding Sources Current FY Cost Annualized On-going Cost Total Project Cost General Fund State Federal Fees Other: RMRA $883,942 - $883,942 Total $883,942 - $883,942 The recommendation of this report establishes a project list for the Fiscal Year 2020-21. The establishment of this project list does not commit these RMRA funds to these projects. Council could, at any point prior to expenditure, change funding priorities based upon newer or better information. Any project list changes would be communicated to the CTC via the annual expenditure report in October each year. RMRA SB 1 Project List for FY 2020-21 Project 2020-21 Funding Anholm Greenway Phase II $800,000 Bridge Maintenance $83,942 Total $883,942 Estimated SB 1 2020-21 Revenue $883,942 Item 3 Packet Page 17 ALTERNATIVES The City Council could deny adoption of the resolution to fund these Capital Improvement Plan projects using RMRA funds. This is not recommended as the projects are eligible for RMRA funding. These projects improve critical safety needs, maintain existing infrastructure, and further the City’s transportation multi-modal and climate action goals. Attachments: a - Draft Resolution Item 3 Packet Page 18 R ______ RESOLUTION NO. _______ (2020 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, CONFIRMING THE 2020-21 LIST OF PROJECTS FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the California legislature and signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City are aware of the projects proposed for funding in our community and whi ch projects have been completed each fiscal year; and WHEREAS, the City must include a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, in the City budget, which must include a description and the location of each proposed project, a proposed schedule for the projects’ completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $883,942 in RMRA funding in Fiscal Year 2020-21 from SB 1; and WHEREAS, this is the fourth year in which the City is receiving SB 1 funding and will enable the City/County to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities, and budgeting process that has been adopted by City Council that includes a full listing of Capital Improvements Plan projects and funding sources including SB-1; and WHEREAS, the City used a Pavement Management System and other goals such as the complete streets elements and bicycle and pedestrian safety to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate streets/roads, sidewalks, and add active transportation infrastructure throughout the City this year and similar projects into the future; and Item 3 Packet Page 19 Resolution No. ________ (2020 Series) Page 2 R ______ WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in a “good” condition and this revenue will help us increase the overall quality of our road system and over the next decade and make critical improvements to transportation that will assist in greenhouse gas emission reductions and active transportation safety; and WHEREAS, the SB 1 project list and overall investment in the City’s streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure and active transportation projects, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo that as follows: SECTION 1. The foregoing recitals are true and correct. SECTION 2. The following is a list of projects established in the 2019-21 Financial Plan that will be funded in-part or solely with Fiscal Year 2020-21 RMRA revenues: Project Title: Anholm Greenway Phase 2 Project Description: Construct a Class I bike path between Foothill and Ramona, and a Class IV two-way protected bikeway along Ramona from the Class I path to Broad Street. Project Location: Foothill to Ramona and Ramona to Broad Street Estimated Project Schedule: Start March 2021 – Completion July 2021 Estimated Project Useful Life: 20 years Project Title: Bridge Maintenance Project Description: Bridge Deck Maintenance Project Location: Three Bridge Locations: Nipomo Street near Higuera, South Broad Street near El Capitan, and Fuller Road near Broad Street. Estimated Project Schedule: Start July 2020 – Completion December 2020 Estimated Project Useful Life: 20 years Item 3 Packet Page 20 Resolution No. ________ (2020 Series) Page 3 R ______ SECTION 3. The following previously proposed and adopted projects may also utilize Fiscal Year 2019-20 RMRA revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with RMRA revenues: Project Title: Anholm Greenway Phase 1 Project Description: Pedestrian Hybrid Beacon Installation Phase 1 Funding to be reallocated to completion of Phase 2 work. Project Location: at Foothill and Ferrini Estimated Project Schedule: Start March 2021 – Completion July 2021 Estimated Project Useful Life: 20 years Upon motion of , seconded by , and on the following roll call vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this _____ day of ___________, 2020. ____________ Mayor Heidi Harmon ATTEST: ____________________________ Teresa Purrington City Clerk APPROVED AS TO FORM: ____________________________ J. Christine Dietrick City Attorney IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on _______________________. ____________________________________ Teresa Purrington City Clerk Item 3 Packet Page 21 Page intentionally left blank. Item 3 Packet Page 22 Department Name: Community Development Cost Center: 4008 For Agenda of: April 7, 2020 Placement: Consent Estimated Time: NA FROM: Michael Codron, Community Development Director Prepared By: Rachel Cohen, Associate Planner SUBJECT: AUTHORIZATION TO SUBMIT AN APPLICATION FOR LOCAL EARLY ACTION PLANNING (LEAP) GRANTS PROGRAM RECOMMENDATION Approve a Resolution authorizing an application for Local Early Action Planning (LEAP) Grants program to the California Department of Housing and Community Development. DISCUSSION Background On January 27, 2020, the California Department of Housing and Community Development (HCD) released a Notice of Funding Availability (NOFA) for approximately $119,040,000 as part of the Local Early Action Planning Grants Program (LEAP or Program). LEAP is made available as a portion of the Local Government Planning Support Grants Program pursuant to Chapter 3.1 of Health and Safety Code (Sections 50515 to 50515.05) (Chapter 159, Statutes of 2019). LEAP provides funding to jurisdictions for the preparation and adoption of planning documents, process improvements that accelerate housing production, and facilitate compliance in implementing the sixth cycle of the regional housing need assessment (RHNA). LEAP is part of the broader program formerly known as the Local Government Planning Support Grants Program, which was established as part of the 2019-20 Budget Act. The 2019-20 Budget Act provides a spectrum of support, incentives, resources and accountability to meet California’s housing goals. Some specific elements include: • Planning Support (local and regional planning grants) • Incentives (Pro-housing preference and infill incentive grants) • Funding Resources • Accountability (penalties for noncompliant housing plans) • Reform (collaborative processes to reform regional housing needs) The Local Government Planning Support Grants Program provides one-time grant funding to regions and jurisdictions for technical assistance, preparation and adoption of planning documents, and process improvements. The over-arching goals of the program are to (1) accelerate housing production; and (2) facilitate compliance to implement the sixth cycle of the RHNA. Item 4 Packet Page 23 The program will provide grants through a non-competitive, over-the-counter process to eligible local governments that have met specific requirements. The City of San Luis Obispo (City) is eligible for funding as it has met these specific requirements. One of the required attachments in the LEAP Application (Attachment A) is to provide a signed resolution (Attachment B) from the local jurisdiction’s governing body, to authorize the submittal of the application to HCD. Policy Context Seeking alternative funding sources and applying to available grant opportunities is a theme commonly referenced throughout the City’s Housing Element (HE). HE Goal 6 is Housing Production, which specifically states “Plan for new housing to meet the full range of community housing needs.” HE Program 6.20 states, “Continue to financially assist in the development of housing affordable to extremely-low, very-low, low or moderate income households during the planning period using State, Federal and local funding sources, with funding priority given to projects that result in the maximum housing benefits for the lowest household income levels.” These align with the purpose of the LEAP grant, as it is intended to help local governments with a variety of housing programs, including updating the Housing Element. The Housing Element update will implement and facilitate compliance with the sixth cycle RHNA. This activity is consistent with the Council’s adopted 2019-21 Major City Goal for Housing. This activity, planning for housing production, is presently allowed under the State and Local emergency orders associated with COVID-19. Public Engagement As this is authorization to apply for grant funding, no public engagement is required. However, if the City is awarded funds for program(s) to support future housing production, public engagement may be required. ENVIRONMENTAL REVIEW The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378. FISCAL IMPACT Budgeted: No Budget Year: 2019-2020 Funding Identified: Yes Item 4 Packet Page 24 Fiscal Analysis: Funding Sources Current FY Cost Annualized On-going Cost Total Project Cost General Fund $25,000 to $150,000 State Federal Fees Other: Total $25,000 to $150,000 HCD has determined available funding allocations for public jurisdictions based on population size. The City of San Luis Obispo is eligible to receive a minimum of $25,000 but can apply for a maximum of $150,000. City staff intends on applying for the maximum amount of $150,000 for implementation of the 2019-21 Financial Plan Housing Major City Goal work program, specifically updating the Housing Element. If awarded, this grant will have a positive fiscal impact, as it will reduce the fiscal burden on the General Fund to fund the Housing Element update. ALTERNATIVES Continue the recommendation to a later meeting. This alternative is not recommended as the funding will be available as early as this summer, which would allow City staff to begin reimbursement of work related to updating the Housing Element. Attachments: a - LEAP Grant Application b - Draft Resolution Item 4 Packet Page 25 Local Early Action Planning Grant Application State of California Governor Gavin Newsom Alexis Podesta, Secretary Business, Consumer Services and Housing Agency Doug McCauley, Acting Director Department of Housing and Community Development Zachary Olmsted, Deputy Director Department of Housing and Community Development Housing Policy Development 2020 West El Camino, Suite 500 Sacramento, CA 95833 Website: https://www.hcd.ca.gov/grants-funding/active-funding/leap.shtml Email: EarlyActionPlanning@hcd.ca.gov January 27, 2020 Item 4 Packet Page 26 LEAP Application Packaging Instructions The applicant is applying to the Department of Housing and Community Development (Department) for a grant authorized underneath the Local Early Action Planning Grants (LEAP) provisions pursuant to Health and Safety Code Sections 50515 through 50515.05. LEAP provides funding to jurisdictions for the preparation and adoption of planning documents, process improvements that accelerate housing production and facilitate compliance in implementing the sixth cycle of the regional housing need assessment. If you have questions regarding this application or LEAP, email earlyactionplanning@hcd.ca.gov. If approved for funding, the LEAP application is incorporated as part of your Standard Agreement with the Department. In order to be considered for funding, all sections of this application, including attachments and exhibits if required, must be complete and accurate. All applicants must submit a complete, signed, original application package and digital copy on CD or USB flash drive to the Department and postmarked by the specified due date in the NOFA. Applicants will demonstrate consistency with LEAP requirements by utilizing the following forms and manner prescribed in this application. o Pages 3 through 14 constitute the full application (save paper, print only what is needed) o Attachment 1: Project Timeline and Budget: Including high-level tasks, sub-tasks, begin and end dates, budgeted amounts, deliverables, and adoption and implementation dates. o Attachment 2: Nexus to Accelerating Housing Production o Attachment 3: State and Other Planning Priorities o Attachment 4: Required Resolution Template o Government Agency Taxpayer ID Form (available as a download from the LEAP webpage located at https://www.hcd.ca.gov/grants-funding/active-funding/leap.shtml o If the applicant is partnering with another local government or other entity, include a copy of the legally binding agreement; and o Supporting documentation (e.g., letters of support, scope of work, project timelines, etc.) Pursuant to Section XII of the LEAP 2020 Notice of Funding Availability (NOFA), the application package must be postmarked on or before July 1, 2020, and received by the Department at the following address: Department of Housing and Community Development Division of Housing Policy Development 2020 West El Camino Ave, Suite 500 Sacramento, CA 95833 LEAP NOFA Application Rev. 1/24/2020 Page 2 of 14 Item 4 Packet Page 27 A.Applicant Information and Certification Applicant (Jurisdiction) Applicant’s Agency Type Applicant’s Mailing Address City State California Zip Code County Website Authorized Representative Name Authorized Representative Title Phone Fax Email Contact Person Name Contact Person Title Phone Fax Email Proposed Grant Amount $ Pursuant to Health and Safety Code Section 50515.03 through (d) of the Guidelines, all applicants must meet the following two requirements to be eligible for an award: 1.Does the application demonstrate a nexus to accelerating housing production as shown in Attachment 1?Yes No 2.Does the application demonstrate that the applicant is consistent with State Planning or Other Priorities; Attachment 2?Yes No Is a fully executed resolution included with the application package? Yes No Does the address on the Government Agency Taxpayer ID Form exactly match the address listed above? Yes No Is the applicant partnering with another eligible local government entity? If Yes, provide a fully executed copy of the legally binding agreement. Yes No As the official designated by the governing body, I hereby certify that if approved by HCD for funding through the Local Early Action Planning Program (LEAP), the assumes the responsibilities specified in the Notice of Funding Availability and certifies that the information, statements and other contents contained in this application are true and correct. Signature: Name: Date: Title: LEAP NOFA Application Rev. 1/24/2020 Page 3 of 14 Item 4 Packet Page 28 B.Proposed Activities Checklist Check all activities the locality is undertaking. Activities must match the project description. 1 Rezoning and encouraging development by updating planning documents and zoning ordinances, such as general plans, community plans, specific plans, implementation of sustainable communities’ strategies, and local coastal programs 2 Completing environmental clearance to eliminate the need for project-specific review 3 Establishing housing incentive zones or other area based housing incentives beyond State Density Bonus Law such as a workforce housing opportunity zone pursuant to Article 10.10 (commencing with Section 65620) of Chapter 3 of Division 1 of Title 7 of the Government Code or a housing sustainability district pursuant to Chapter 11 (commencing with Section 66200) of Division 1 of Title 7 of the Government Code 4 Performing infrastructure planning, including for sewers, water systems, transit, roads, or other public facilities necessary to support new housing and new residents 5 Planning documents to promote development of publicly owned land such as partnering with other local entities to identify and prepare excess or surplus property for residential development 6 Revamping local planning processes to speed up housing production 7 Developing or improving an accessory dwelling unit ordinance in compliance with Section 65852.2 of the Government Code 8 Planning documents for a smaller geography (less than jurisdiction-wide) with a significant impact on housing production including an overlay district, project level specific plan, or development standards modifications proposed for significant areas of a locality, such as corridors, downtown or priority growth areas 9 Rezoning to meet requirements pursuant to Government Code Section 65583(c)(1) and other rezoning efforts to comply with housing element requirements, including Government Code Section 65583.2(c) (AB 1397, Statutes of 2018) 10 Upzoning or other implementation measures to intensify land use patterns in strategic locations such as close proximity to transit, jobs or other amenities 11 Rezoning for multifamily housing in high resource areas (according to Tax Credit Allocation Committee/Housing Community Development Opportunity Area Maps); Establishing Pre-approved architectural and site plans 12 Preparing and adopting housing elements of the general plan that include an implementation component to facilitate compliance with the sixth cycle RHNA 13 Adopting planning documents to coordinate with suballocations under Regional Early Action Planning Grants (REAP) that accommodate the development of housing and infrastructure and accelerate housing production in a way that aligns with state planning priorities, housing, transportation equity and climate goals, including hazard mitigation or climate adaptation 14 Zoning for by-right supportive housing, pursuant to Government Code section 65651 (Chapter 753, Statutes of 2018) 15 Zoning incentives for housing for persons with special needs, including persons with developmental disabilities 16 Planning documents related to carrying out a local or regional housing trust fund 17 Environmental hazard assessments; data collection on permit tracking; feasibility studies, site analysis, or other background studies that are ancillary (e.g., less than 15% of the total grant amount) and part of a proposed activity with a nexus to accelerating housing production 18 Other planning documents or process improvements that demonstrate an increase in housing related planning activities and facilitate accelerating housing production 19 Establishing Prohousing Policies LEAP NOFA Application Rev. 1/24/2020 Page 4 of 14 Item 4 Packet Page 29 C.Project Description Provide a description of the project and each activity using the method outlined below, and ensure the narrative speaks to Attachment 1: Project Timeline and Budget. a.Summary of the Project and its impact on accelerating production b.Description of the tasks and major sub-tasks c.Summary of the plans for adoption or implementation Please be succinct and use Appendix A or B if more room is needed. LEAP NOFA Application Rev. 1/24/2020 Page 5 of 14 Item 4 Packet Page 30 D.Legislative Information District # Legislator Name Federal Congressional District State Assembly District State Senate District Applicants can find their respective State Senate representatives at https://www.senate.ca.gov/, and their respective State Assembly representatives at https://www.assembly.ca.gov/. LEAP NOFA Application Rev. 1/24/2020 Page 6 of 14 Item 4 Packet Page 31 Attachment 1: Project Timeline and Budget Task Est. Cost Begin End Deliverable Notes Total Projected Cost $ Include high-level tasks, major sub-tasks (Drafting, Outreach, Public Hearings and Adoption), budget amounts, begin and end dates and deliverables. If other funding is used, please note the source and amount in the Notes section. LEAP NOFA Application Rev. 1/24/2020 Page 7 of 14 Item 4 Packet Page 32 Attachment 2: Application Nexus to Accelerating Housing Production Applicants shall demonstrate how the application includes a nexus to accelerating housing production by providing data regarding current baseline conditions and projected outcomes such as a reduction in timing, lower development costs, increased approval certainty, increases in number of entitlements, more feasibility, or increases in capacity. An expected outcome should be provided for each proposed deliverable. If necessary, use Appendix B to explain the activity and its nexus to accelerating housing production. Select at least one *Baseline **Projected ***Difference Notes Timing (e.g., reduced number of processing days) Development cost (e.g., land, fees, financing, construction costs per unit) Approval certainty and reduction in discretionary review (e.g., prior versusproposed standard and level of discretion) Entitlement streamlining (e.g., number of approvals) Feasibility of development Infrastructure capacity (e.g., number of units) Impact on housing supply and affordability (e.g., number of units) *Baseline – Current conditions in the jurisdiction (e.g. 6-month development application review, or existing number of units in a planning area) **Projected – Expected conditions in the jurisdiction because of the planning grant actions (e.g. 2-month development application review) ***Difference – Potential change resulting from the planning grant actions (e.g., 4-month acceleration in permitting, creating a more expedient development process) LEAP NOFA Application Rev. 1/24/2020 Page 8 of 14 Item 4 Packet Page 33 Attachment 3: State and Other Planning Priorities Certification (Page 1 of 3) Applicants must demonstrate that the locality is consistent with State Planning or Other Planning Priorities by selecting from the list below activities that are proposed as part of this application or were completed within the last five years. Briefly summarize the activity and insert a date of completion. State Planning Priorities Date of Completion Brief Description of the Action Taken Promote Infill and Equity Rehabilitating, maintaining, and improving existing infrastructure that supports infill development and appropriate reuse and redevelopment of previously developed, underutilized land that is presently served by transit, streets, water, sewer, and other essential services, particularly in underserved areas. Seek or utilize funding or support strategies to facilitate opportunities for infill development. Other (describe how this meets subarea objective) Promote Resource Protection Protecting, preserving, and enhancing the state’s most valuable natural resources, including working landscapes such as farm, range, and forest lands; natural lands such as wetlands, watersheds, wildlife habitats, and other wildlands; recreation lands such as parks, trails, greenbelts, and other open space; and landscapes with locally unique features and areas identified by the state as deserving special protection. Actively seek a variety of funding opportunities to promote resource protection in underserved communities. Other (describe how this meets subarea objective) Encourage Efficient Development Patterns Ensuring that any infrastructure associated with development, other than infill development, supports new development that does the following: (1) Uses land efficiently. LEAP NOFA Application Rev. 1/24/2020 Page 9 of 14 Item 4 Packet Page 34 Attachment 3: State and Other Planning Priorities Certification (Page 2 of 3) (2) Is built adjacent to existing developed areas to the extent consistent with environmental protection. (3) Is located in an area appropriately planned for growth. (4) Is served by adequate transportation and other essential utilities and services. (5) Minimizes ongoing costs to taxpayers. Other (describe how this meets subarea objective) Other Planning Priorities Affordability and Housing Choices Incentives and other mechanisms beyond State Density Bonus Law to encourage housing with affordability terms. Efforts beyond state law to promote accessory dwelling units or other strategies to intensify single- family neighborhoods with more housing choices and affordability. Upzoning or other zoning modifications to promote a variety of housing choices and densities. Utilizing surplus lands to promote affordable housing choices. Efforts to address infrastructure deficiencies in disadvantaged communities pursuant to Government Code Section 65302.10. Other (describe how this meets subarea objective) LEAP NOFA Application Rev. 1/24/2020 Page 10 of 14 Item 4 Packet Page 35 Attachment 3: State and Other Planning Priorities Certification (Page 3 of 3) Conservation of Existing Affordable Housing Stock Policies, programs or ordinances to conserve stock such as an at-risk preservation ordinance, mobilehome park overlay zone, condominium conversion ordinance and acquisition and rehabilitation of market rate housing programs. Policies, programs and ordinances to protect and support tenants such as rent stabilization, anti- displacement strategies, first right of refusal policies, resources to assist tenant organization and education and “just cause” eviction policies. Other (describe how this meets subarea objective) Climate Adaptation Building standards, zoning and site planning requirements that address flood and fire safety, climate adaptation and hazard mitigation. Long-term planning that addresses wildfire, land use for disadvantaged communities, and flood and local hazard mitigation. Community engagement that provides information and consultation through a variety of methods such as meetings, workshops, and surveys and that focuses on vulnerable populations (e.g., seniors, people with disabilities, homeless, etc.). Other (describe how this meets subarea objective) Certification: I certify under penalty of perjury that all information contained in this LEAP State Planning and Other Planning Priorities certification form (Attachment 2) is true and correct. Certifying Officials Name: Certifying Official’s Title: Certifying Official’s Signature: Date: LEAP NOFA Application Rev. 1/24/2020 Page 11 of 14 Item 4 Packet Page 36 Attachment 4: Required Resolution Template RESOLUTION NO. [insert resolution number] A RESOLUTION OF THE [INSERT EITHER “CITY COUNCIL” OR “COUNTY BOARD OF SUPERVISORS”] OF [INSERT THE NAME OF THE CITY OR COUNTY] AUTHORIZING APPLICATION FOR, AND RECEIPT OF, LOCAL GOVERNMENT PLANNING SUPPORT GRANT PROGRAM FUNDS WHEREAS, pursuant to Health and Safety Code 50515 et. Seq, the Department of Housing and Community Development (Department) is authorized to issue a Notice of Funding Availability (NOFA) as part of the Local Government Planning Support Grants Program (hereinafter referred to by the Department as the Local Early Action Planning Grants program or LEAP); and WHEREAS, the [insert either “City Council” or “County Board of Supervisors”] of [insert the name of the City or County] desires to submit a LEAP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for projects that assist in the preparation and adoption of planning documents and process improvements that accelerate housing production and facilitate compliance to implement the sixth cycle of the regional housing need assessment; and WHEREAS, the Department has issued a NOFA and Application on January 27, 2020 in the amount of $119,040,000 for assistance to all California Jurisdictions; Now, therefore, the [insert either “City Council” or “County Board of Supervisors”] of [insert the name of the city or county] (“Applicant”) resolves as follows: SECTION 1. The [insert the authorized designee’s TITLE ONLY] is hereby authorized and directed to apply for and submit to the Department the Application package; SECTION 2. In connection with the LEAP grant, if the Application is approved by the Department, the [insert the authorized designee’s TITLE ONLY] of the [insert the name of the City or County] is authorized to submit the Application, enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for the amount of [$ enter the dollar amount of the Applicant’s request], and any and all other documents required or deemed necessary or appropriate to evidence and secure the LEAP grant, the Applicant’s obligations related thereto, and all amendments thereto; and SECTION 3. The Applicant shall be subject to the terms and conditions as specified in the NOFA, and the Standard Agreement provided by the Department after approval. The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard Agreement. Pursuant to the NOFA and in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application. ADOPTED ON [insert the date of adoption], by the [insert either “City Council” or “County Board of Supervisors”] of [insert the name of the City or County] by the following vote count: AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED AS TO FORM: [Signature of Attesting Officer] ___________________________________________APPROVED [Signature of approval] LEAP NOFA Application Rev. 1/24/2020 Page 12 of 14 Item 4 Packet Page 37 Appendix A LEAP NOFA Application Rev. 1/24/2020 Page 13 of 14 Item 4 Packet Page 38 Appendix B LEAP NOFA Application Rev. 1/24/2020 Page 14 of 14 Item 4 Packet Page 39 R ______ RESOLUTION NO. _____ (2020 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, AUTHORIZING APPLICATION FOR, AND RECEIPT OF, LOCAL EARLY ACTION PLANNING (LEAP) GRANTS PROGRAM WHEREAS, pursuant to Health and Safety Code 50515 et. Seq, the Department of Housing and Community Development (HCD) is authorized to issue a Notice of Funding Availability (NOFA) as part of the Local Government Planning Support Grants Program (hereinafter referred to by the Department as the Local Early Action Planning Grants program or LEAP); and WHEREAS, the City Council of San Luis Obispo desires to submit a LEAP grant application package (“Application”), on the forms provided by the HCD, for approval of grant funding for projects that assist in the preparation and adoption of planning documents and process improvements that accelerate housing production and facilitate compliance to implement the sixth cycle of the regional housing need assessment; and WHEREAS, the HCD has issued a NOFA and Application on January 27, 2020 in the amount of $119,040,000 for assistance to all California Jurisdictions. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. The City Council is hereby authorizes and directs City staff to apply for and submit to the HCD the Application package; and SECTION 2. In connection with the LEAP grant, if the Application is approved by the HCD, the City Council, acting through its Community Development Director, is authorized to submit the Application, enter into, execute, and deliver on behalf of the City, a State of California Agreement (Standard Agreement) for the amount of $150,000, and any and all other documents required or deemed necessary or appropriate to evidence and secure the LEAP grant, the City’s obligations related thereto, and all amendments thereto; and SECTION 3. The City shall be subject to the terms and conditions as specified in the NOFA, and the Standard Agreement provided by the HCD after approval. The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard Agreement. Pursuant to the NOFA and in conjunction with the terms of the Standard Agreement, the City hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application. Item 4 Packet Page 40 Resolution No. _____ (2020 Series) Page 2 R ______ SECTION 4. The City Community Development Director or his designee is authorized and directed to execute the City’s LEAP application, the LEAP documents, and any amendments thereto, on behalf of the City as required by HCD for receipt of the LEAP Grants Program. Upon motion of _______________________, seconded by _______________________, and on the following roll call vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this 7th day of April 2020. ____________________________________ Mayor Heidi Harmon ATTEST: ____________________________________ Teresa Purrington City Clerk APPROVED AS TO FORM: _____________________________________ J. Christine Dietrick City Attorney IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ______________________. ____________________________________ Teresa Purrington City Clerk Item 4 Packet Page 41 Page intentionally left blank. Item 4 Packet Page 42 Department Name: Community Development Cost Center: 4003 For Agenda of: April 7, 2020 Placement: Consent Estimated Time: N/A FROM: Michael Codron, Community Development Director Prepared By: Teresa McClish, Special Projects Manager SUBJECT: SECOND READING OF ORDINANCE NO. 1681 (2020 SERIES), INTRODUCED BY THE CITY COUNCIL ON MARCH 17, 2020, TO AMEND TITLE 17 OF THE MUNICIPAL CODE TO ADDRESS NON-CONFORMING USES WITHIN THE “EAST AIRPORT” ANNEXATION AREA (PL-ANNX- 2030-2018; EID-0006-2020) RECOMMENDATION Adopt Ordinance No. 1681 (2020 Series) amending Title 17 of the San Luis Obispo Municipal Code regarding non-conforming uses within the East Airport Annexation Area. (Attachment A). DISCUSSION On March 17, 2020, the City Council voted 5-0 to introduce Ordinance No. 1681 (2020 Series), which amends Title 17 of the City’s Municipal Code regarding non-conforming uses in the East Airport annexation area. The ordinance was included in a series of actions the Council considered and approved to annex the East Airport Area into the City, including adoption of a Resolution to approve a Pre-Annexation Agreement, a Plan for Services, and the filing of the annexation application, as well as adoption of an Initial Study/Mitigated Negative Declaration for the project. The East Airport Area is within the Airport Area Specific Plan (AASP) and pre-zoned Service Commercial (C-S-SP). The ordinance addresses several existing businesses within the area including general office and governmental facilities. Some of these office uses also include businesses that are of a non-profit nature. Under the City’s Airport Area Specific Plan (AASP), some stand-alone “office” uses would not be permitted in the C-S-SP designation and could potentially become legally non-conforming if operations were ceased for longer than twelve months under the City’s Zoning ordinance. The uses are otherwise consistent with the City’s General Plan and Zoning regulations. In the case of the proposed annexation, it is not the City’s intent to disrupt or preclude these existing businesses from continuing, or to restrict replacement uses of a similar nature. To address this, the Pre-Annexation Agreement included a provision that an Ordinance would be considered by Council to address allowing the otherwise non-conforming uses to remain and/or be replaced by similar uses, at the discretion of the Community Development Director. Item 5 Packet Page 43 The Ordinance amends the City’s Municipal Code Section 17.94.020 by adding a subsection to allow for the continuation of these non-conforming uses within the East Airport Annexation Area as follows: “D. For uses located in the East Airport Annexation Area of the Airport Area Specific Plan, “Office-Government” uses in existence at the time of annexation will not be subject to the provisions of Sections 17.94.020.B.1 and the Community Development Director may permit a similar non- conforming “office-Government to be established even if the prior non- conforming use has ceased for more than 12 months subject to the process and findings set for the in Section 17.94.020.B.2” The Ordinance provides consistency by requiring process and findings to ensure review of any potential incompatibility or other impacts of use. The Ordinance is only applicable to the East Airport Annexation Area and would become effective after the annexation is certified by the Local Agency Formation Commission. Planning Commission Review and Recommendation On January 22, 2020 the Planning Commission conducted a public hearing to consider the proposed annexation, including the ordinance, and associated Initial Study/Mitigated Negative Declaration and provided a recommendation for approval to the City Council. Policy Context The applicant is proposing annexation that will result in the continuance of exist ing uses and future development patterns that reflect light manufacturing, office and construction services. The annexation request, including the ordinance, is considered consistent with the City’s General Plan, City’s Zoning Ordinance, San Luis Obispo County Airport Land Use Plan Consistency, and Airport Area Specific Plan. Public Engagement Consistent with the City’s Public Engagement and Noticing (PEN) Manual and the City’s Municipal Code, the project was noticed per the City’s notification requirements. Public comment was provided to the advisory bodies through written correspondence and through public testimony at each of the hearings. ENVIRONMENTAL REVIEW Environmental analysis for the whole of the annexation project tiered from the Airport Area and Margarita Area Specific Plans Final EIR (2005), FEIR Addendum for the Airport Area and Margarita Area Specific Plans (2015), and the City of SLO General Plan Land Use and Circulation Elements (LUCE) FEIR (2014). An Initial Study of environmental impact was prepared to document whether there have been changed circumstances since the referenced EIRs were completed, to analyze consistency of the annexation with the General Plan and Airport Area Specific Plan (AASP), and to identify any potentially necessary mitigation measures that should be applied to the annexation process, as well as the completion of needed infrastructure (new or rehabilitation) to support City services to the areas. Item 5 Packet Page 44 The Notice of Intent to Adopt an IS/MND was filed with the San Luis Obispo County Clerk and was advertised in the New Times on January 9, 2020 and filed with the San Luis Obispo County Clerk on January 15, 2020. The IS/MND was also submitted to the Sate Clearinghouse on January 16, 2020. The 30-day public review period started on January 15, 2020 and ended February 14, 2020. FISCAL IMPACT Budgeted: Yes Budget Year: 2019-2020 Funding Identified: Fee supported activity based on 100% cost recovery. Funding Sources Total Budget Available Current Funding Request Remaining Balance Annual Ongoing Cost General Fund NA State Federal Fees Other: Total When the AASP was adopted, it was accompanied by a fiscal impact analysis, which found that annexation of the properties within the Airport Area Specific Plan (AASP) boundary would result in positive fiscal impacts for the City; approximately $750,000 net fiscal benefit annually at build- out. ALTERNATIVES Modify the Ordinance. The Council may make minor, non-substantive changes to the Ordinance for staff to incorporate. Any material changes to the Ordinance would require re-introduction of the Ordinance by the Council. Attachments: a - Ordinance 1681 (2020 Series) Item 5 Packet Page 45 O _____ ORDINANCE NO. 1681 (2020 SERIES) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, ADOPTING AMENDMENTS TO CHAPTER 17.94 OF TITLE 17 (ZONING ORDINANCE) ESTABLISHING PROVISIONS FOR THE CONTINUANCE OF NON-CONFORMING USES EXISTING AT THE TIME OF ANNEXATION WITHIN THE EAST AIRPORT AREA (PL-ANNX- 2030-2018, EID-0006-2020) WHEREAS, on January 22, 2020 the Planning Commission conducted a public hearing to prepare a recommendation to the City Council for the annexation of approximately 58.31 acres of lands to the City commonly referred to as the East Airport Annexation Area (East Airport); and WHEREAS, the Planning Commission is recommending the City Council adopt a Resolution to proceed with the annexation, as well as a series of additional steps including establishing a Pre-Annexation Agreement, Land Use and Zoning Designations, a Plan For Services for the annexation area and the adoption of an environmental determination as prescribed in Planning Commission Resolution No. PC-1003-2020 (2020 Series); and WHEREAS, the annexation of the East Airport area would include a zoning designation for “Service - Commercial - Specific Plan (C-S-SP)” for the East Airport Area; and WHEREAS, the Pre-Annexation Agreement for the East Airport Area provides that for existing uses (established under San Luis Obispo County regulations at the time of annexation) that may otherwise be considered “non-conforming” uses under the City’s “Service-Commercial – Specific Plan” zoning district for the annexation area, a process be established that allows flexibility and discretion in continuing to maintain, repair and replace said uses; and WHEREAS, on March 17, 2020 the City Council conducted a duly noticed Public Hearing to consider testimony and input on the proposed annexation, needed public and private infrastructure improvements, development impact fees and charges to be paid to the City, environmental considerations for the annexation, review of the timing and implementation of said fees and improvements, and the issue of non-conforming land uses; and WHEREAS, environmental analysis of the proposed annexation has been guided by previous work in the form of the Airport Area and Margarita Area Specific Plans Final EIR (2005), FEIR Addendum for the Airport Area and Margarita Area Specific Plans (2015), and the City of SLO General Plan Land Use and Circulation Elements (LUCE) FEIR (2014); and WHEREAS, an Initial Study of environmental impact was prepared for the proposed annexation, which tiers from the certified EIRs noted above, and said Initial Study analyzes and documents whether there have been changed circumstances since those referenced EIRs were completed, analyzes consistency of the annexation with the General Plan and Airport Area Specific Plan, and identifies mitigation measures that would be required to mitigate potentially significant impacts resulting from the annexation process and the construction of needed infrastructure (new or rehabilitation) to support City services to the areas; and Item 5 Packet Page 46 Ordinance No. ________ (2020 Series) Page 2 O _____ WHEREAS, the conclusion of the Initial Study of environmental impact is that by incorporating the needed infrastructure features of the adopted Airport Area Specific Plan and the proposed Plan For Services, in addition to and as a direct result of the analysis of the noted EIRs, and implementing noted mitigation measures, any significant effects of the annexation and provision of infrastructure services to the area would result in a less than significant effect on the environment. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of San Luis Obispo as follows: SECTION 1. CEQA Findings. Based upon all the evidence, the City Council adopts the following California Environmental Quality Act (CEQA) findings in support of the project: a) The proposed project is consistent with the requirements of the 2005 certified Airport Area and Margarita Area Specific Plans and Related Facilities Master Plans (FEIR) (SCH# 2000051062), and this action incorporates those FEIR mitigation measures as detailed in Council Resolution 11103 (Series 2020). b) The proposed project is consistent with the requirements of the certified 2015 FEIR Addendum to the Airport Area and Margarita Area Specific Plans and Related Facilities Master Plans Final Environmental Impact Report (SCH#2000051062), and this action incorporates those FEIR mitigation measures as detailed in Council Resolution 11103 (Series 2020). c) A supplemental, tiered, Initial Study has been prepared for the project, which addresses potential environmental impacts resulting from the proposed project, and the Community Development Director has recommended that the results of that additional analysis be incorporated into an Initial Study Mitigated Negative Declaration (IS- MND) of environmental impacts, and recommends adoption of identified mitigation measures, as detailed in Council Resolution 11103(Series 2020). d) All potentially significant effects were adequately analyzed in the referenced FEIRs and IS/MND for the East Airport Annexation project. SECTION 2. Zoning Ordinance and Municipal Code Amendments Concerning “Non- Conforming Uses” as a result of the East Airport Annexation. The City’s Zoning Regulations, Municipal Code Section 17.94.020, are hereby amended to read as follows, concerning the continuation of non-conforming uses within the East Airport Annexation area of the Airport Area Specific Plan: Addition of Subsection D. “D. For uses located in the East Airport Annexation Area of the Airport Area Specific Plan, “Office-Government” uses in existence at the time of annexation will not be subject to the provisions of Sections 17.94.020.B.1 and the Community Development Director may permit a similar non- conforming “office-Government to be established even if the prior non- conforming use has ceased for more than 12 months subject to the process and findings set for the in Section 17.94.020.B.2” Item 5 Packet Page 47 Ordinance No. ________ (2020 Series) Page 3 O _____ SECTION 3. Severability. If any subdivision, paragraph, sentence, clause or phrase of this Ordinance is, for any reason, held to be invalid or unenforceable by a court of competent jurisdiction, such invalidity or unenforceability shall not affect the validity and enforcement of the remaining portions of this Ordinance, or any other provisions of the city’s rules and regulations. It is the city’s express intent that each remaining portion would have been adopted irrespective of the fact that any one or more subdivisions, paragraphs, sentences, clauses or phrases be declared invalid or unenforceable. SECTION 4. Implementation. A summary of this Ordinance, together with the names of Council members voting for and against, shall be published at least five (5) days prior to its final passage, in the New Times, a newspaper published and circulated in the City. This ordinance shall go into effect at the expiration of thirty (30) days after its passage. INTRODUCED on the 17th day of March 2020, AND FINALLY ADOPTED by the Council of the City of San Luis Obispo on the _____ day of ______ 2020, on the following roll call vote: AYES: NOES: ABSENT: ____________________________________ Mayor Heidi Harmon ATTEST: ____________________________________ Teresa Purrington City Clerk APPROVED AS TO FORM: ____________________________________ J. Christine Dietrick City Attorney IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ______________________. ____________________________________ Teresa Purrington, City Clerk Item 5 Packet Page 48 Department Name: Public Works Cost Center: 5010 For Agenda of: April 7, 2020 Placement: Consent Estimated Time: N/A FROM: Shelly Stanwyck, Assistant City Manager Prepared By: Jennifer Rice, Transportation Planner/Engineer III SUBJECT: ACCEPTANCE OF GRANT FUNDS FOR AMERICAN PUBLIC WORKS ASSOCIATION (APWA) SPONSORED PUBLIC WORKS INTERNSHIPS RECOMMENDATION 1. Approve of Transportation staff’s preparation and submission of a scholarship/grant application for student interns; and 2. Accept grant funds in the amount of $6,000 from the APWA California Central Coast Chapter; and 3. Adopt the draft Resolution to accept the grant funds and authorize the Finance Director to make the necessary budget adjustments upon the award of the grant; and 4. Expend the grant funds and hire interns consistent with COVID-19 restrictions. DISCUSSION The APWA California Central Coast Chapter was established in 1968 with the purpose to share and promote the practice of Public Works within the community. As part of that mission, the APWA Central Coast Chapter annually awards scholarships and sponsors internships to local students interested in a career in Public Works with the goal of placing engineering students with cities, counties, districts or private firms to gain valuable work experience. The City of San Luis Obispo Transportation Program has historically had internship opportunities and typically has one to two student interns assisting the division throughout the year. In the past the internship positions were paid positions, however since 2018 these internships have been volunteer positions. In November 2019, the APWA Central Coast Chapter sent out requests for proposals from agencies and firms interested in being sponsored for paid internship position. The City of San Luis Obispo Transportation Program applied for sponsorship of student interns. At its February Board of Director’s Meeting the APWA Central Coast Chapter voted to award two $3,000 scholarships for student interns to the City. Eligible applicants for the internship must be enrolled as a full-time undergraduate student with a GPA of 2.5 or better and must be willing upon completion of the internship to prepare a short video or write up reflecting on the internship. Item 6 Packet Page 49 This is an excellent opportunity to provide a scholarship to dedicated and enthusiastic student interns who demonstrate a passion for public works. Typical duties of the intern position are as follows: • Performing field survey work • Generating base maps drawings to be used for design purposes • Inspection and documentation of the City’s signing and striping • Photographing and documenting site conditions • Assistance to the Transportation Division staff with documentation and reporting • Performing various studies, including speed surveys, sight distance studies, and red curb determination diagrams If Council determines to accept these grant funds, hiring of the positions would only occur at an appropriate time when the City is not under the current emergency conditions brought on by COVID-19. Policy Context The recommended actions are consistent with the City’s Financial Management Manual, Section 740 - Grant Management Policy. The policy states that Council will approve all grant applications in excess of $5,000 and delegates receipt and contract execution to the City Manager. Public Engagement This item is on the agenda for the April 7, 2020, City Council meeting and will follow all required postings and notifications. The public may have an opportunity to comment on this item at or before the meeting. CONCURRENCE The Human Resource and Finance Department concurs with the staff recommendation. ENVIRONMENTAL REVIEW The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378. FISCAL IMPACT Budgeted: No Budget Year: 2020-21 Funding Identified: Item 6 Packet Page 50 Fiscal Analysis: Funding Sources Total Budget Available Current Funding Request Remaining Balance Annual Ongoing Cost General Fund State Federal Fees Other: Grant $- $6,000 $- $- Total $- $6,000 $- $- The fiscal impact for the acceptance of the grant/scholarship funds is positive as it provides an outside source of funding to assist in the implementation of the Transportation Planning and Engineering Division work program. Once the student interns work up to the hours that reach the $6,000 limit, the scholarship will be complete, and the interns will have the option to continue working in a volunteer capacity. The Transportation Division currently has two volunteer interns that will be eligible to receive these scholarship funds. If either intern position becomes vacant, hiring of subsequent interns will be subject to COVID-19 personnel restrictions. The hourly pay for the Transportation internship position is based on the established rate of a Supplemental Employee Intern I. Currently, an Intern I pay ranges from $13.00 to $15.68 per hour. This equates to approximately 200-230 available paid hours. ALTERNATIVES Do not accept the grant funding. Staff does not recommend either of these options as the intern positions provide a valuable service to the Engineering Division in performing necessary tasks at a relatively low cost as discussed in this report. Attachments: a - APWA Agency Award Letter b - Draft Resolution Item 6 Packet Page 51 February 21, 2020 Subject: Scholarship Award to Fund Internships for Engineering Students Dear Mr. Wong: Congratulations! The City of San Luis Obispo Transportation Division has been selected to receive two $3,000 scholarships to fund public works internships for two students pursuing a career in engineering. The American Public Works Association’s Central Coast Chapter annually sponsors internships for worthy students interested in a career in public works. The Chapter serves as liaison between students and public works agencies/firms willing to hire interns during the summer or school semester. Our goal is to place engineering students with cities, counties, districts or private firms working on public projects to give students the opportunity to gain valuable work experience and create an awareness of careers available in public works. We are pleased to be able to provide this award to the City of San Luis Obispo. Student interns will be selected in a collaborative effort between the City of San Luis Obispo and the Central Coast Chapter. Eligible applicants for the internship must be enrolled as a full-time undergraduate student with a GPA of 2.5 or better and must be willing upon completion of the internship to prepare a short video or write up reflecting on the internship. Thank you for your support of our local students! We look forward to a mutually beneficial internship program. Contact Jennifer Rice via jrice@slocity.org or at (805) 781-7058 if you have any questions. Sincerely, Aimee Snyder Central Coast APWA Chapter President Item 6 Packet Page 52 R ______ RESOLUTION NO. _____ (2020 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, ACCEPTING THE AMERICAN PUBLIC WORKS ASSOCIATION CENTRAL COAST CHAPTER INTERNSHIP SCHOLARSHIP WHEREAS, the American Public Works Association (APWA) Central Coast Chapter annually awards sponsorships for local student internships in the field of public works; and WHEREAS, the City of San Luis Obispo Transportation Division offers two student volunteer internships; and WHEREAS, the APWA Central Coast Chapter awarded the City of San Luis Obispo a scholarship to fund internships in the Transportation Division; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo that: SECTION 1. The City of San Luis Obispo City Council accepts the AWPA Central Coast Internship Scholarship award. Item 6 Packet Page 53 Resolution No. _____ (2020 Series) Page 2 R ______ SECTION 2. City Council authorizes the City’s Finance Director to make the necessary budget adjustments upon the award of the grant. Upon motion of _______________________, seconded by _______________________, and on the following roll call vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this _____ day of _____________________ 2020. ____________________________________ Mayor Heidi Harmon ATTEST: ____________________________________ Teresa Purrington City Clerk APPROVED AS TO FORM: _____________________________________ J. Christine Dietrick City Attorney IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on _______________________. ____________________________________ Teresa Purrington City Clerk Item 6 Packet Page 54 Department Name: Community Development Cost Center: 4001 For Agenda of: April 7, 2020 Placement: Consent Item Estimated Time: 30 Minutes FROM: Michael Codron, Community Development Director Prepared By: Graham Bultema, Housing Intern SUBJECT: REVIEW AND ACCEPTANCE OF THE 2019 GENERAL PLAN ANNUAL REPORT RECOMMENDATION As recommended by the Planning Commission, accept and file the 2019 General Plan Annual Report. DISCUSSION Background California Government Code Section 65400 requires that cities submit an annual report on the status of their General Plan and progress in its implementation to the Governor’s Office of Planning and Research and Department of Housing and Community Development. Prior to submittal to the state, the annual report must be presented to the City Council for review and acceptance. This General Plan Annual Report for 2019 (Attachment A) is strictly a reporting document and does not create nor modify any City of San Luis Obispo (City) goals or policies found within the General Plan. Policy Context According to Land Use Element Policy 11.3 – Annual Report, the City shall prepare an annual report on the status of the General Plan, which is to include the following items: A. A summary of private development activity and a brief analysis of how it helped meet General Plan goals. B. A summary of major public projects and a brief analysis of how they contributed to meeting General Plan goals. C. An overview of programs, and recommendations on any new approaches that may be necessary. D. A status report for each General Plan program scheduled to be worked on during that year, including discussion of whether that program's realization is progressing on schedule, and recommendations for how it could better be kept on schedule if it is lagging. Item 7 Packet Page 55 E. A status report on how the City is progressing with implementing its open space preservation policies and programs. F. Updated population or other information deemed important for the plan. The annual report is an opportunity to reflect how well the City is meeting General Plan policies with current goals and objectives. It is also an opportunity to review how well the programs identified in the General Plan are being implemented, and to determine if those programs are still relevant or if priorities should be reassigned. In addition, assessment of the General Plan’s implementation informs the City Council about the availability of resources and about programs and projects that might be initiated as the City develops a new financial plan. During the budgeting process, the City Council reviews the progress being made to implement the General Plan and decides whether or not to move forward with additional work program items over the next two years. Report Organization The General Plan contains an array of policies and implementing programs covering most types of City actions. General Plan implementation supports the quality of life objectives for the community that serve as the foundation for the General Plan. Activities undertaken by the City through its Capital Improvement Plan projects, project plans and studies, facility maintenance and management, and inter-agency coordination each play a part in the General Plan Implementation. The annual report touches on the major programs that saw activity in 2019. The report is organized around the following key implementation areas: • General Plan Element Updates • Community Development Department • Planning & Building Activity • Regional Housing Needs Allocation (RHNA) Progress • Residential Growth • Non-Residential Growth • Specific Plan Implementation & Development • Municipal Code Updates • Climate Action Plan • Economic Development • Policy Initiatives • Water Supply • Circulation • Safety • Neighborhood Wellness • Conservation & Open Space Protection • Parks & Recreation Item 7 Packet Page 56 Report Highlights In 2019, the City continued to make progress implementing General Plan programs. Parks and Recreation staff continued work on the Parks and Recreation Element and Master Plan Update by advancing focused topic discussions at Parks and Recreation Commission meetings and hosting community workshops throughout 2019. An update of the City’s Safety Element was also initiated by identifying the update as a major task within the Housing Major City Goal in the adoption of the FY 2019-2021 Financial Plan by City Council. The City’s 5th Cycle Housing planning period ended in June 2019 and the City began work in 2019 on updating the Housing Element for the 6th Cycle (2020-2028). Development activity remained strong in 2019, as represented by 710 issued building permits, which is 135 more than the number of issued permits in 2018. This also reflects the increased number of plan check applications submitted, totaling 1,883 applications, which was 415 more than 2018 and a significantly larger increase than the previous year. Based on the Community Development Department’s running total of “finaled” permits for non- residential construction permits, 51,694 square feet of floor area was added to the City in 2019, yielding a five-year net non-residential growth rate of 2.52 percent (as shown in Figure 3 on page 25). Land Use Element Policy 1.11.4 states that the City Council shall consider establishing limits for the rate of non-residential development if the increase in non-residential floor area for any five-year period exceeds five percent. Thus, the City is significantly below the threshold to establish any non-residential growth limit at this time. The Major City Goals for Fiscal Year 2017-19, of Housing, Climate Action, Multi-Modal Transportation, and Fiscal Sustainability resulted in a significant amount of activity in these General Plan program areas discussed above, and many more. For the start of Fiscal Year 2019 - 2021, these Major City Goals remain high priorities, with the addition of a new goal, Downtown Vitality, and a name change for Multi-Modal Transportation to Sustainable Transportation. Previous Advisory Body Action The Planning Commission reviewed the 2019 General Plan Annual Report in March 2020. Staff clarified information and answered questions before the report was unanimously recommended to be forwarded to the City Council. Staff has made minor corrections to the annual report pursuant to Planning Commission direction. Public Engagement As the General Plan Annual Report is strictly a reporting document and does not create nor modify any goals or policies found within the General Plan, there is no requirement for public engagement. The public will have an opportunity to comment on this item at or prior to the meeting. Item 7 Packet Page 57 CONCURRENCE The Community Development Department prepares the General Plan Annual Report with significant input from other City departments. Administration (including Natural Resources, Economic Development, and Office of Sustainability divisions), Utilities, Public Works, Police, Fire, and Parks and Recreation Departments collaborated with the Community Development Department on this report. ENVIRONMENTAL REVIEW The California Environmental Quality Act (CEQA) does not apply because the General Plan Annual Report does not constitute a “Project” under CEQA Guidelines Sec. 15378. FISCAL IMPACT Budgeted: No Budget Year: N/A Funding Identified: No Fiscal Analysis: Funding Sources Current FY Cost Annualized On-going Cost Total Project Cost General Fund N/A State Federal Fees Other: Total N/A When the General Plan was prepared, it was accompanied by a fiscal impact analysis, which found that, overall, the General Plan was fiscally balanced. The Annual Report does not change the General Plan and, therefore, has no fiscal impact. ALTERNATIVES Continue the item and direct staff to make revisions or include additional information. Attachments: a - COUNCIL READING FILE - 2019 General Plan Annual Report (GPAR) Item 7 Packet Page 58 Item 7 Packet Page 59 Community Development Department Our Mission Statement Our mission is to serve all persons in a positive and courteous manner and help ensure that San Luis Obispo continues to be a healthy, safe, attractive, and enjoyable place to live, work, or visit. We help plan the City’s form and character, support community values, preserve the environment, promote wise use of resources, and protect public health and safety. Our Service Philosophy The City of San Luis Obispo Community Development Department (CDD) staff provides high quality service when you need it. We will: • Listen to understand your needs; • Give clear, accurate and prompt answers to your questions; • Explain how you can achieve your goals under the City’s rules; • Help resolve problems in an open, objective manner; • Maintain high ethical standards; and • Work to improve our service. Item 7 Packet Page 60 Acknowledgements City Council Heidi Harmon, Mayor Aaron Gomez, Vice Mayor Carlyn Christianson Andy Pease Erica A. Stewart Planning Commission Mike Wulkan, Chair Hemalata Dandekar, Vice Chair Chuck Stevenson Nicholas Quincy John McKenzie Steven Kahn Robert Jorgensen City Manager Derek Johnson, City Manager Project Management Team Brian Leveille, Senior Planner Graham Bultema, Housing Intern Cara Vereschagin, Housing Coordinator Rachel Cohen, Associate Planner Staff Contributors Alexander Fuchs, Parking Services Supervisor Brian Amoroso, Operations Captain Cassia Cocina, Code Enforcement Supervisor Chantal Burns, Tourism Coordinator Chris Read, Sustainability Manager Christine Wallace, Neighborhood Outreach Manager Devin Hyfield, Recreation Manager Doug Carscaden, Recreation Supervisor The 2019 General Plan Annual Report was prepared by the Community Development Department for review by the Planning Commission and acceptance by the City Council. The Community Development Department’s Long- range Planning Division often takes the lead for staff work involving the General Plan. However, all City departments and advisory bodies are involved in General Plan implementation and have contributed to the 2019 General Plan Annual Report. Item 7 Packet Page 61 Freddy Otte, City Biologist Gamaliel Anguiano, Transit Manager Jennifer Metz, Utilities Project Manager James Blattler, Administrative Analyst Jennifer Rice, Transportation Planner/Engineer III John Bledsoe, Police Lieutenant Keith Aggson, Fire Chief Kyle Bell, Associate Planner Kyle Van Leeuwen, Assistant Planner Lindsey Stephenson, Recreation Manager Luke Schwartz, Transportation Manager Megan Weeks, Transit Coordinator Meghan Burger, Recreation Supervisor Michael Codron, Community Development Director Molly Cano, Tourism Manager Shawna Scott, Senior Planner Greg Avakian, Parks and Recreation Director Timothy Scott Bochum, Deputy Director of Public Works Tyler Corey, Principal Planner Vanessa Nichols, Permit Services Coordinator Item 7 Packet Page 62 Table of Contents Community Development Department .......................................................................................... 2 Our Mission Statement ....................................................................................................... 2 Our Service Philosophy ....................................................................................................... 2 Acknowledgements ......................................................................................................................... 3 City Council ......................................................................................................................... 3 Planning Commission .......................................................................................................... 3 City Manager ....................................................................................................................... 3 Project Management Team ................................................................................................ 3 Staff Contributors ............................................................................................................... 3 Table of Contents ............................................................................................................................ 5 List of Figures .................................................................................................................................. 6 List of Tables ................................................................................................................................... 6 Introduction .................................................................................................................................... 7 Background ..................................................................................................................................... 8 General Plan Element Updates ..................................................................................................... 10 Community Development Department ........................................................................................ 13 Planning and Building Activity ...................................................................................................... 15 Regional Housing Needs Allocation (RHNA) Progress .................................................................. 18 Residential Growth ....................................................................................................................... 23 Non-Residential Growth ............................................................................................................... 24 Specific Plan Implementation and Development ......................................................................... 25 Municipal Code Updates ............................................................................................................... 30 Climate Action Plan ....................................................................................................................... 32 Economic Development ................................................................................................................ 33 Policy Initiatives ............................................................................................................................ 36 Water Supply ................................................................................................................................. 37 Circulation ..................................................................................................................................... 38 Safety ........................................................................................................................................... 43 Neighborhood Wellness................................................................................................................ 52 Conservation & Open Space Protection ....................................................................................... 54 Parks & Recreation ........................................................................................................................ 56 Conclusion ..................................................................................................................................... 62 Item 7 Packet Page 63 List of Figures Figure 1 - Total Planning Applications Received per Calendar Year (2017-2019) ........................ 15 Figure 2 - Net Annual Growth Rates of Non-Residential Sectors (2009-2019) ............................ 24 Figure 3 - Average Monthly Twitter Impressions ......................................................................... 44 Figure 4 - Noise Part (NSPY) Calls (2009 to 2019) ......................................................................... 53 List of Tables Table 1 - Building Permits Issued 2016-2019 Comparison ........................................................... 16 Table 2 - Building Division Project Statistics, 2016-2019 Comparison ......................................... 16 Table 3 - Valuation of Construction, 2016-2019 Comparison ...................................................... 17 Table 4 - Progress Towards Meeting 5th Cycle Quantified Objectives (1/1/14 to 6/30/19) ....... 18 Table 5 - 6th Cycle Regional Housing Needs Allocation (1/1/19 to 12/31/28) ............................ 19 Table 6 - Progress Towards Meeting 6th Cycle Quantified Objectives (1/1/19 to 12/31/28) ..... 19 Table 7 - Affordable Housing Project Highlights from 2019 ......................................................... 20 Table 8 - LUE Table 3, One Percent City Population Growth Projection ...................................... 23 Table 9 - Residential Growth Rates, 2015-2019 ........................................................................... 23 Table 10 - Margarita Area Development Status ........................................................................... 25 Table 11 - Orcutt Area Development Status ................................................................................. 26 Table 12 - City Water Resource Availability .................................................................................. 37 Item 7 Packet Page 64 Introduction The General Plan is a comprehensive statement of the City’s goals and how those goals will be achieved over the long-term. Policies and programs in the General Plan provide guidance to the public, staff and decision-makers on development-related issues. The General Plan is adopted and amended by the City Council, after considering recommendations by citizens, appointed advisory bodies, other agencies, and City staff. Each year, the City publishes an Annual Report on the status of its General Plan and provides an overview of actions taken to implement the Plan during the past year , as provided by California Government Code Section 65400. This report is provided to help citizens and City officials gauge progress towards achieving the City’s stated goals and objectives. It is also an opportunity to review how well the Plan’s programs are being implemented. The Annual Report fulfills the requirements of State law, and the General Plan itself. According to Land Use Element Policy 11.3 the City shall prepare an annual report on the status of the General Plan, which is to include the following items: A) A summary of private development activity and a brief analysis of how it helped meet General Plan goals; B) A summary of major public projects and a brief analysis of how they contributed to meeting General Plan goals; C) An overview of programs, and recommendations on any new approaches that may be necessary; D) A status report for each General Plan program scheduled to be worked on during that year, including discussion of whether that program's realization is progressing on schedule, and recommendations for how it could better be kept on schedule if it is lagging; E) A status report on how the City is progressing with implementing its open space preservation policies and programs; F) Updated population or other information deemed important for the plan. Item 7 Packet Page 65 Background State law requires each city and county to adopt a general plan that addresses seven topics, typically referred to as “elements.” Additional topics, or general plan elements, may be included. The law also requires general plans to be comprehensive, internally consistent and provide a long-term perspective. The Governor’s Office of Planning and Research publishes General Plan Guidelines, which includes the following basics: Geographic Comprehensiveness: The general plan must cover all of the territory in the jurisdiction’s boundaries. Regionalism: The general plan must take into account regional plans for transportation, air quality and water quality, and must spell out measures needed to meet federal or state standards for the region. Issue Comprehensiveness: General plans must address the jurisdiction’s physical development over the long term, but because the general plan is the most comprehensive expression of the general welfare, it should also recognize social and economic concerns. Internal Consistency: All of the general plan elements must be internally consistent. Each element’s data, analyses, goals, policies and programs must be consistent and complement one another. This includes consistency with area and specific plans. Long-Term Perspective: The general plan must address the welfare of current & future generations, although the time- frames may vary between elements. The Housing Element, for instance, must be updated every five to eight years. State law says a City’s general plan should be kept current. The City of San Luis Obispo does this through this annual review process, comprehensive updates, and through amendments. Updates to entire elements are done as needed and include a look at underlying conditions and preferences. Amendments are typically smaller in scope and involve changing one part in a way that fits within the overall framework. Consideration of amendments are triggered by private applications or by direction from the City Council. City of San Luis Obispo General Plan Elements Land Use Update Adopted December 2014 Circulation Update Adopted December 2014 Housing Update Adopted January 2015 Conservation and Open Space Revised 2014 Safety Revised 2012 Parks and Recreation Adopted 2001 Water and Wastewater Revised 2018 Noise Adopted 1996 Item 7 Packet Page 66 Changes to the City of San Luis Obispo General Plan require hearings by the Planning Commission and by the City Council. The type of notice provided for the hearings depends on the type of proposed change, but always includes a descriptive item on the meeting agenda, which is published in the newspaper. The City’s website and public access televisio n channel provide additional information. Item 7 Packet Page 67 General Plan Element Updates Parks and Recreation Element Update In 2018, the City Parks and Recreation and Community Development Departments engaged consultant services, WRT, for the purposes of the Parks and Recreation Element and Master Plan Update. The Parks and Recreation Commission (PRC) is serving as the primary advisory body for this work effort. The purpose of the update of the City’s Parks and Recreation Element and Master Plan is to address current and future needs for the City of San Luis Obispo’s parks, recreation facilities, programs and services consistent with the objectives outlined in the adopted 2017-2019 and 2020-2021 financial plans. The foundational stages of the Project Plan were initiated by conducting extensive initial community outreach pursuant to the approved Community Engagement Plan and as summarized in the Community Needs Assessment Engagement Memorandum approved by the PRC in December 2018. In addition, the results from the statistical survey conducted by ETC Institute are available for review in the Needs Assessment Survey Findings Report. In 2019, a proposed action plan was presented to the PRC and the public for initial feedback, and this prioritized plan will continue to be developed to ensure the most effective use of future community resources. The public will continue to be engaged in a positive and creative way so that the results are representative of community values, desires, and needs. In summer 2020, Parks and Recreation staff and consultant WRT, will release the Public Review Draft General Plan Element and Master Plan Update and host public meeting workshops in fall 2020. Parks and Recreation and Planning Commission recommendations will go to City Council December 2020 and final adoption. This General Plan Annual Report falls between a transitional Financial Plan period, thus the Major City Goals for both FY 2017-19 and FY 2019-21 include: FY 17-19 Major City Goals: Housing – Facilitate increased production of all housing types designed to be economically accessible to the area workforce and low and very low-income residents, through increased density and proximity to transportation corridors in alignment with the Climate Action Plan. Climate Action – Implement Climate Action Plan, assess requirements to achieve a “net- zero carbon City” target, and implement cost-effective measures, including implementation of a Sustainability Coordinator and formation of a Green Team. Multi-Modal Transportation – Prioritize implementation of the Bicycle Master Plan, pedestrian safety, and Short-Range Transit Plan. Fiscal Sustainability & Responsibility - Continue to implement the City’s Fiscal Responsibility Philosophy with a focus on economic development and responsiveness, unfunded liabilities, and infrastructure financing Item 7 Packet Page 68 Housing Element Update In 2019, the City began work on updating the Housing Element. The update process is a tool to modify housing policies and programs to reflect the changing needs, resources and conditions in the community, and to respond to changes in state and federal housing law. The Housing Element is the only element that must be updated on a set schedule and then certified by the State. The City does not construct housing but is required by the State to demonstrate that it can accommodate a specific number of units that meet specific income categories within a specific time frame known as the Regional Housing Needs Allocation (RHNA). RHNA is produced by the California Department of Housing and Community Development (HCD) and identifies the projected housing needs in the region as part of the periodic updating of local Housing Elements of the General Plan. HCD finalized its RHNA allocation determination for the San Luis Obispo region at 10,810 units for the 10-year production period (December 31, 2018 to December 31, 2028) and the number of housing units allocated to the City has been identified as 3,354. Work on the update began with hosting a Housing Forum Workshop and City Council and Planning Commission Housing Update in April 2019. Since the kickoff, staff has been working on several components of the Housing Element including: • Collecting background information • Public Outreach Event on December 10, 2019 • Online Public Survey (December 2019) • Presentations to stakeholders • Updating the Residential Development Capacity Inventory Completion of the Housing Element is anticipated by the fall of 2020. FY 19-21 Major City Goals: Housing – Facilitate the production of housing with an update of the Housing Element, including an emphasis on affordable housing (including unhoused people) and workforce housing through the lens of climate action and regionalism. Climate Action – In response to the climate crisis, continue to update and implement the Climate Action Plan for carbon neutrality, including preservation and enhancement of our open space and urban forest and planning for resilience. Sustainable Transportation – Enhance accessible regional transit, bicycle, and pedestrian mobility to promote a transition to a car-free or shared-car lifestyle and to reduce greenhouse gases. Fiscal Sustainability & Responsibility - Continue to implement the City’s Fiscal Responsibility Philosophy with a focus on efficiencies, strategic economic development, unfunded liabilities, and infrastructure financing (Funding the Future). Downtown Vitality - Support the economic and cultural heart of the City with attention to safety, maintenance, infrastructure and amenities. Item 7 Packet Page 69 Safety Element Update In 2019, the City was awarded a grant from Caltrans called “Resilient San Luis Obispo” in the amount of $435,250 to be used to conduct a comprehensive assessment of the community’s vulnerability to climate change impacts. The City has partnered with the Local Government Commission (LGC), a 501(c)3 non-profit organization who has extensive experience in public engagement in climate change adaptation and in facilitation projects. Additionally, the City is currently participating with the CivicSpark, a statewide program through the LGC for a Fellow to work on the project. The project will also be supported with committed staff resources from the San Luis Obispo Council of Governments. Technical consultants secured through a competitive bid process complete the team. The project includes current and future hazards assessment, comprehensive vulnerability assessment, local and state policy audits, robust community outreach and education, a menu and prioritization of adaptation options and specific integration and work plans. Importantly, the scope of work also includes capacity building for City staff and dissemination to regional partners to ensure implementation. The study will begin in spring of 2020 and along with the 2019 Hazard Mitigation Plan update, will form the technical foundation for the comprehensive update to the Safety Element of the General Plan. The City anticipates that the Safety Element will be renamed as the Community Resilience and Public Safety Element and is targeted to be completed in 2022. Item 7 Packet Page 70 Community Development Department Customer Service and Process Improvements In 2019, the Community Development Department continued to monitor and improve procedures to ensure the utmost level of efficiency and customer service. In response, the Department launched the following programs throughout the year: InfoSLO: The City originally launched the portal InfoSLO in 2018 that allows members of the public to search for a variety of information on properties citywide. InfoSLO allows you to search for parcel history including permits, plan cases, inspections and code cases. Parcels can be searched by address or Assessor’s Parcel Number, or by an interactive map to browse parcel information across the City. In 2019, upgrades provided the opportunity to research and export permit and plan history for any address in the City. Efforts also continued for the provision to go live with online permit applications and online payment of fees for building and planning in the 2020 timeframe. Community Development also launched mobile apps for use in the field which will expedite the inspection process. Inspections can now also be automatically updated from the field. Staff also implemented the Laserfiche document management system which allows more efficient response to public records requests. Coordination with Other Agencies In addition to City-initiated efforts to implement the General Plan, City staff responded to development plans and applications from other agencies in 201 9 and coordinated with other agencies on General Plan priorities. Some examples include: County of SLO: City staff provided comments on several projects proposed in the County including an office project, cannabis delivery projects, tentative map proposals, and a proposed hillside development. Amtrak-LOSSAN: Community Development staff coordinated with the Los Angeles-San Diego- San Luis Obispo Rail Corridor Agency (LOSSAN) for preliminary work which will lead to a Basis of Design Report (Feasibility Study) for expansion and/or relocation of the existing Amtrak layover facility in San Luis Obispo. The goal of the project is to increase overnight layover and storage capacity to support service goals and objectives outlined for the Amtrak Pacific Surfliner as outlined in the 2018 California State Rail Plan. San Luis Obispo Council of Governments: The San Luis Obispo Council of Governments (SLOCOG) continued the multi-year process to concurrently prepare the 2019 Regional Transportation Plan (RTP), the Sustainable Communities Strategy (SCS), and the Regional Housing Needs Allocation (RHNA). The City participated in regional discussions facilitated by SLOCOG and negotiated allocating the region’s 6th Cycle RHNA distribution of 10,810 housing units amongst all eight local jurisdictions (see further discussion on the 6th Cycle RHNA in Regional Housing Needs Allocation Progress Section below). The SLOCOG Board adopted the updated 2019 RTP/SCS on June 5, 2019. Item 7 Packet Page 71 Regional Housing Action Team: The City, along with the County, and the seven local Cities within the county are each updating their Housing Element for the new 6th Cycle RHNA. The County has taken a lead role in fostering collaboration among all the cities, SLOCOG, and County to develop the region’s first “regional chapter” common to all eight local agencies’ Housing Elements. The regional chapter will outline policies and programs that support housing at a regional level. Cal Poly Master Plan Update 2035: Throughout 2019, City staff continued to work with Cal Poly staff to address previous concerns raised by the City when a Draft EIR was published for the Cal Poly Master Plan Update in 2017. In December 2019, Cal Poly circulated the updated public draft of the Cal Poly Master Plan Update 2035 DEIR. The City DEIR comment letter noted significant concerns on the impacts of planned Master Plan update growth on City services, infrastructure, and potential fiscal impacts on City operations. City staff will continue to engage with Cal Poly to achieve a better outcome, consistent with the City Council’s policy direction for engagement in the Master Plan process. The State Department of Transportation (Caltrans): Progress continues with preliminary engineering and environmental review for the Prado Road/US 101 Interchange Project and Prado Road Bridge Replacement over San Luis Obispo Creek, with construction anticipated to begin for both projects in 2022. Local Agency Formation Commission (LAFCO): In November 2019, the City Council approved the filing of an application and request for LAFCO to initiate proceedings for annexation of the Fiero Lane-Clarion Court area. The annexation area consists of 30 parcels and approximately 39 acres of land within the Airport Area Specific Plan (AASP). Annexation of this area was anticipated in the City’s General Plan and AASP, and the area will continue to support existing development including a mix of industrial, manufacturing, commercial, and office uses. Cal Poly Master Plan Update 2035 Item 7 Packet Page 72 Planning and Building Activity Application totals are tracked in real-time using live dashboards from our EnerGov permitting system. Tracking of applications and permits serve as an indicator of development trends and a tool for budget forecasting. Yearly Planning Application Trends Figure 1 indicates all planning applications received for each calendar year for 2017, 2018 and 2019. Some examples of the types of applications include use permits, architectural reviews, subdivisions, zoning amendments, specific plans and administrative actions. In 2019, the total number of planning applications increased by nearly 50% from 2018. Notable increases in application types were architectural reviews, increasing from 46 submittals to 78, and Homestay use permits, increasing from 19 applications to 48 in connection to an improved tracking and enforcement of unpermitted short-term rentals. Figure 1 - Total Planning Applications Received per Calendar Year (2017-2019) Source: Community Development Department, 2019 266 227 338 0 50 100 150 200 250 300 350 400 2017 2018 2019Number of ApplicationsItem 7 Packet Page 73 Building Permits and Plan Reviews Building permits are issued for various projects ranging from the relatively simple (e.g. water heaters, window change outs, reroofing, etc.) to the more complex projects (e.g. additions and new buildings). Plan reviews are typically required for the more complex projects where it is necessary to review proposed design documents for code compliance. Table 1 - Building Permits Issued 2016-2019 Comparison BUILDING PERMITS ISSUED 2019 2018 2017 2016 permits units permits units permits units permits units Single Family 171 171 159 159 105 105 55 42 Multi Family 17 340 19 135 10 44 11 51 Commercial 12 0 15 0 5 1 10 11 Residential Additions / Alterations 369 0 252 0 190 2 0 3 Commercial Additions / Alterations 141 0 129 0 82 0 150 3 Motel Rooms 0 0 1 113 0 0 0 183 TOTAL 710 511 575 407 392 152 568 293 Source: Community Development Department, 2019 Table 1 depicts the number of building permits issued over the past 4 years. In 2019, 188 permits were issued for single-family and multi-family projects, representing 511 residential units. Table 2 - Building Division Project Statistics, 2016-2019 Comparison PROJECT STATISTIC 2019 2018 2017 2016 Plan Check Applications Submitted 1,883 1,468 1,301 1,273 Source: Community Development Department, 2019 Table 2 shows the number of plan check applications conducted by the Building Division over the last four years. Development activity remained strong in 2019, with a record high of Plan Check Application submittals, as compared to the previous three years, and are expected to remain strong throughout 2020. Item 7 Packet Page 74 Valuation of Construction Construction valuation is a good indicator of the level of private investment in building construction. Table 3 depicts the annual construction valuation over the past 4 years. The total valuation increased in 2019 from 2018 by $38,936,475, which reflects the increased number of issued permits as displayed in Table 2 above. Table 3 - Valuation of Construction, 2016-2019 Comparison VALUATION OF CONSTRUCTION 2019 2018 2017 2016 Single Family 28,025,973 24,299,569 19,706,522 15,024,481 Multi Family 33,606,072 21,161,540 17,248,685 8,172,054 Commercial 16,980,878 20,430,385 6,248,150 51,109,620 Residential Additions / Alterations 42,924,804 14,780,483 8,167,839 10,138,220 Commercial Additions / Alterations 17,886,588 19,815,863 6,760,007 17,572,763 Total Valuation $139,424,315 $100,487,840 $58,131,203 $102, 017,138 Source: Community Development Department, 2019 Item 7 Packet Page 75 Regional Housing Needs Allocation (RHNA) Progress Quantified Objectives Under State law, each city and county in California is required to develop programs designed to meet their share of the surrounding region's housing needs for all income groups, as determined by the region’s council of governments. The State Department of Housing and Community Development (HCD) identifies housing needs for all regions of the State. Councils of governments then apportion the regional housing need among their member jurisdictions. The Regional Housing Needs Allocation (RHNA) process seeks to ensure that each jurisdiction accepts responsibility, within its physical and financial capability to do so, for the housing needs of its residents and for those people who might reasonably be expected to move there. State housing law recognizes that housing need allocations are goals that jurisdictions seek to achieve; however, they are not intended as production quotas. The allocations are included in each jurisdiction’s Housing Element so that plans, policies and standards may be created to help meet housing needs within the element's planning term. The City’s 5th Cycle Housing Element and RHNA Quantified Objectives ended on June 30, 2019. This was a 5-year period of housing planning, that began on January 1, 2014. In this 5th Cycle, the City issued a total of 1,272 building permits for the development of new residential units, as shown in Table 4. This included a total of 220 new deed-restricted affordable housing units, or housing available to Extremely Low, Very Low, and Low households, as well as 1,052 units of market-rate, or Above Moderate income housing. Table 4 - Progress Towards Meeting 5th Cycle Quantified Objectives (1/1/14 to 6/30/19) Income Level (% of County Median Income) 5th Cycle RHNA Allocation Building Permitted Units Issued by Affordability Total Units by Income Level Total Units Remaining by Income Level Year 1 (2014) Year 2 (2015) Year 3 (2016) Year 4 (2017) Year 5 (2018) Year 6a (01/01/19 - 06/30/19) Extremely Low & Very Low 285 35 1 19 41 70 0 166 119 Low 179 16 1 1 9 4 4 35 144 Moderate 202 8 2 3 0 0 6 19 183 Above Moderate 478 146 168 111 164 212 251 1,052 -574 Total Units 1,144 205 172 134 214 286 261 1,272 Total Remaining for RHNA Period: 446 Source: Community Development Department, 2019 The City was in a unique position for housing planning during the 2019 calendar year because the 6th Cycle planning period also began. For this new 6th Cycle Housing Element, the City is transitioning towards a longer housing planning period, moving from a 5-year to an 8-year timeframe. The City participated in regional discussions facilitated by the San Luis Obispo Council of Governments (SLOCOG) and negotiated allocating the region’s 6th Cycle RHNA distribution of 10,810 housing units amongst all 8 local jurisdictions, as shown in Table 5 below. Item 7 Packet Page 76 Table 5 - 6th Cycle Regional Housing Needs Allocation (1/1/19 to 12/31/28) Source: 2019 Regional Housing Needs Allocation Plan, SLOCOG As shown in Table 5 above, the City has a new total RHNA allocation of 3,354 housing units to plan for in the new 6th Cycle Housing Element. The transition from a 5-year to an 8-year cycle, HCD has allowed the City 10 years to meet the new 6th Cycle RHNA allocation. This means that the City is allowed to count all issued building permits from January 1, 2019 until December 31, 2028 as credit towards achieving the 6th Cycle RHNA allocation. Progress towards this 6th Cycle is shown in Table 6 below. Table 6 - Progress Towards Meeting 6th Cycle Quantified Objectives (1/1/19 to 12/31/28) Income Level (% of County Median Income) 6th Cycle RHNA Allocation Building Permitted Units Issued by Affordability Total Units by Income Level Total Units Remaining by Income Level Year 1 (2019) Year 2 (2020) Years 3 – 10 (2021 - 2028) Extremely Low & Very Low 825 0 0 825 Low 520 6 6 514 Moderate 603 8 8 595 Above Moderate 1,406 519 519 887 Total Units 3,354 533 533 Total Remaining for RHNA Period: 2,821 Source: Community Development Department, 2019 Affordable Housing In 2019, the City continued to implement the Inclusionary Housing Requirement, and has six Affordability Agreements in process through long-term and equity-share programs. The City also has approximately $300,000 available for assisting future affordable housing construction. Table 7 below identifies affordable housing accomplishments for 2019: Item 7 Packet Page 77 Table 7 - Affordable Housing Project Highlights from 2019 Project Affordable Units Status Special Notes Bishop Street Studios 34 Major construction was completed in 2019 and the facility is up, running, and being leased to tenants. The project received an AHF award of $850,000 and serves as affordable rental housing for clients of Transitions Mental Health Association. Courtyard at the Meadows 36 Construction on HASLO’s Courtyard at the Meadows continued in 2019 and is anticipated to be completed in 2020. HASLO was awarded tax credits in Spring 2018 and additionally received an AHF award of $630,000. Real Property Acquisition 6 Transitions-Mental Health Association acquired and rehabilitated an existing 6- unit property for affordable housing for six of their clients. The City Council awarded $330,000 of AHFs to assist with the acquisition and rehabilitation of the six units. Tiburon Place (Orcutt Area) 68 Peoples’ Self-Help Housing obtained entitlements in 2019 for Tiburon Place, which is being developed to satisfy the inclusionary housing requirement for three subdivisions in the Orcutt Area. The City Council has made a commitment of $700,000 of AHF dollars to support the construction of 14 units in the project being provided above the inclusionary requirement. Broad Street Place 40 Peoples’ Self-Help Housing obtained entitlements at the end of 2019 for 40 new units located on Broad Street Place. Ten of the 40 units in the project will be dedicated exclusively to extremely low income veterans. City Council also committed a total of $1.3 million dollars of AHFs for this project’s construction costs. San Luis Ranch 68 Large development proposing 580 residential units, a hotel, and commercial spaces 34 units are required to meet the residential component pursuant to the City’s Inclusionary Housing Ordinance. 26 of the units will be dedicated at the very low level. An additional 34 units are required for the commercial component, but can also be satisfied by paying in-lieu fees. Additionally, the project includes local preference provisions, owner occupancy restrictions, and down payment assistance to buyers that are teachers, first responders, nurses, public employees, or associated with the Military. Avila Ranch 67 Large development proposing 720 residential units and commercial spaces The project is required to provide 71 Inclusionary housing units that will be met through a combination of construction (67 units), dedicated land (1.2 acres for 24 low income units) and payment of in-lieu fees (4 units). In addition, the project includes 25 deed restricted workforce housing units, down payment assistance, local preference and owner-occupied restrictions. Source: Community Devleopment Department, 2019 Item 7 Packet Page 78 Funding and Grant Programs for Housing-Related Programs 1. Community Development Block Grant Program (CDBG): The CDBG program provides annual funding for eligible affordable housing projects and support for the homeless shelter. Over the past seven years the CDBG Program has allocated over $2,400,000 towards affordable housing and approximately $870,000 towards homeless services. Projects funded for the 2019 Program Year included homeless services and affordable housing land acquisition for new transitional housing to be owned & managed by Housing Authority of San Luis Obispo (HASLO). 2. Affordable Housing Fund (AHF): In 2019, the City awarded a total of $2,330,000 of AHF dollars to assist with three new 100% affordable housing projects, for a total of 114 new units. The three projects included Tiburon Place with an award of $700,000, Broad Street Place with an award of $1,300,000, and $330,000 for real property acquisition by Transitions-Mental Health Association. 3. Grants in Aid (GIA): The City’s Human Relations Commission approved $150,000 in grants to non-profit organizations whose focus is homeless prevention (including supportive services and transitional housing), hunger and malnutrition prevention, supportive physical and mental health services, and services for seniors and/or people with disabilities. Awards were approved by Council in August and distributed in October. 4. San Luis Obispo County Housing Trust Fund (HTF): The HTF provides financing, technical assistance and advocacy to increase the supply of affordable housing in the City. HTF staff serve as a resource to City staff working with developers on affordable housing projects. The City continues to support the HTF with $40,000 annually from the Affordable Housing Fund to help support ongoing operating costs. Item 7 Packet Page 79 Homeless Services Support 1. 40 Prado Homeless Services Center: The 40 Prado Homeless Services Center celebrated its 1st birthday with the “Community in Concert” fundraising celebration in September of 2019. The facility, owned and operated by Community Action Partnership of San Luis Obispo County (CAPSLO), continues to be a highly valuable asset to the community, providing overnight shelter, meals, showers, and laundry services, to individuals and families working towards self-sufficiency. 2. Safe Parking Program: The program provides seven parking spaces located at the 40 Prado facility. This allows homeless persons with vehicles a safe place to temporarily park with the goal of eventually transitioning them into permanent housing. The City provides $10,000 annually to CAPSLO for the program. 3. Homeless Services Oversight Council (HSOC): Staff continues to participate in HSOC quarterly general meetings and provides input on grant opportunities for affordable housing development for the County’s most vulnerable, chronically homeless persons. Community in Concert - 40 Prado 1st Birthday Celebration Community in Concert - 40 Prado 1st Birthday Celebration Item 7 Packet Page 80 Residential Growth The Land Use Element policy related to residential growth (LUE 1.11.2) states that the City’s housing supply shall grow no faster than one percent per year, on average, based on established thresholds shown in Table 8 (Table 3 in the Land Use Element). This policy was modified in 2010 under Ordinance No. 1550 to an average of one percent per year over the five-year Housing Element planning period. Table 8 - LUE Table 3, One Percent City Population Growth Projection Year Approximate Maximum Number of Dwelling* Anticipated Number of People 2013 20,697 45,541 2015 21,113 46,456 2020 22,190 48,826 2025 23,322 51,317 2030 24,512 53,934 2035 25,762 56,686 Estimated urban reserve capacity: 57,200 Source: Land Use Element, City of San Luis Obispo General Plan, Table 3, page 1 -37. *2013 population based on CA Department of Finance data and projected based on 1 percent annual growth. Based on the Community Development Department’s residential construction permit data, the City has maintained a five-year average annual growth rate of 0.47 percent per year, in compliance with the one percent maximum average annual growth rate over the planning period from 2015 to 2019, as shown in Table 9. Table 9 - Residential Growth Rates, 2015-2019 Year New Units Total Units Growth Rate (%) 2015 53 20,946 0.25 2016 120 21,066 0.57 2017 92 21,158 0.43 2018 53 21,211 0.25 2019 180 21,391 0.84 Five-Year Average Annual Growth Rate 0.47 Source: 2019 Building Permits Finaled, Community Development Dept. Item 7 Packet Page 81 Non-Residential Growth Based on final building permits, 51,694 square feet of net new non-residential floor area was added to the City in 2019, resulting in an annual growth rate of 0.44 percent. Figure 2 illustrates the net annual non-residential growth rate from 2009 to 2019. Non-residential growth includes office, services and manufacturing, retail, hotel, and institutional uses. Figure 2 - Net Annual Growth Rates of Non-Residential Sectors (2009-2019) Source: Building Permits Finaled, Community Development Department, 2019 Note: Demolition of nonresidential square footage included in calculations. Land Use Element Policy 1.11.4 states that each year, the Council will evaluate the actual increase in non-residential floor area over the preceding five years. The Council shall consider establishing limits for the rate of non-residential development if the increase in non-residential floor area for any five-year period exceeds five percent. The five-year net non-residential growth rate for 2015 through 2019 was 2.52 percent, and the five-year annual average growth rate was 0.5 percent. Each year, City Council has considered whether or not to implement limits to new non -residential floor area and has decided against establishin g limits. If limits are established, they would only apply to certain types of new commercial floor area, such as new offices or new retail establishments outside of the downtown core. 0.89% 0.73% 1.43% 0.93% 0.11% 0.64% 0.58% 0.70% 0.46% 0.33% 0.44% 0.00% 0.20% 0.40% 0.60% 0.80% 1.00% 1.20% 1.40% 1.60% 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019Growth RateYear Item 7 Packet Page 82 Specific Plan Implementation and Development The General Plan requires approval of specific plans as a precursor to development of the City’s major expansion areas. Specific plans typically contain more detailed land-use and design standards than the General Plan and address the timing and financing of public facilities. Specific plans can supersede the Zoning Regulations or lead to amendments of the Municipal Code. The process for adopting a specific plan is similar to the process for adopting or amending a section of the General Plan. Margarita Area Specific Plan The Margarita Area is located in southern San Luis Obispo and is bounded by South Higuera Street, Broad Street, Tank Farm Road, and the ridge of the South Hills. Primarily envisioned for residential development with another 68 acres slated for residential and business park uses. Proposals for the Margarita area thus far have included mainly single-family homes with portions of open space and pedestrian network advancing. The Margarita Area is ideally suited to accommodate San Luis Obispo’s planned residential growth for the near future as the area provides convenient access for residents to employment, shopping and recreation. Community goals for this area include up to 868 homes in a wide range of housing types. Table 10 below displays the status on development in the Margarita Area. Table 10 - Margarita Area Development Status Projects Address Commercial Dwellings Status Toscano 3000 Calle Malva - 168 Planning Entitlements - Approved Public Improvements - Under Construction Building Permits Issued– Under Construction Serra Meadows 408 Prado - 169 Construction Complete Serra Meadows Prado Frontage 3420 Serra Meadows - 36 Planning Entitlements - Approved Public Improvements - Under Construction Building Permits Issued – Under Construction Courtyard at Serra Meadows 3725 Orcutt - 36 Planning Entitlements - Approved Building Permits Issued - Under Construction Prado Business Park 301 Prado 159,663 - Planning Entitlements - Approved Source: Community Devleopment Department, 2019 Item 7 Packet Page 83 Orcutt Area Specific Plan Nestled at the base of the Santa Lucia foothills, the Orcutt Area provides a variety of scenic resources for residents of the area and travelers along Orcutt Road and Tank Farm Road, including views of Righetti Hill, Islay Hill and the Santa Lucia foothills. Located along the southwestern edge of the city limits of San Luis Obispo and bounded by Orcutt Road, railroad and Tank Farm Road, the area encompasses 230 acres of land at the base of Righetti Hill. The Orcutt Area Specific Plan calls for a residential neighborhood with up to 979 homes and a variety of housing types, parks and recreational opportunities including bicycle and pedestrian paths, and natural habitat and visual resource protection in open space areas. The City envisions the area including hillside and creek open space areas with bike and pedestrian paths, and a public park with a potential school site surrounded by residential neighborhoods. Table 11 below displays the status on development in the Orcutt Area. Table 11 - Orcutt Area Development Status Projects Address Dwellings Commercial Sq. Ft. Status Bullock Ranch 3580 Bullock 192 Planning Entitlements – Under Review Pratt Property 3750 Bullock 35 3,400 Planning Entitlements - Approved Public Improvements - Under Review Imel Ranch 3777 Orcutt 18 Planning Entitlements - Pending ARC Review Public Improvements - Under Review Building Permits Issued – Under Construction South Morros 3725 Orcutt 53 Planning Entitlements - Approved Public Improvements - Under Construction Building Permits Issued – Under Construction Vinifera 3700 Ranch House 40 Planning Entitlements – Under Review Righetti Ranch Subdivision 3987 Orcutt 304 Planning Entitlements - Approved Public Improvements - Under Construction Building Permits Issued – Under Construction Jones Subdivision 3761 Orcutt 65 15,070 Planning Entitlements - Approved Public Improvements - Under Construction Building Permits Issued – Under Construction West Creek: Vintage & Noveno 1355 Orcutt 172 Planning Entitlements - Approved Public Improvements - Under Construction Building Permits Issued – Under Construction Source: Community Devleopment Department, 2019 Item 7 Packet Page 84 Airport Area Specific Plan - Avila Ranch Development Plan On September 19, 2017, the City Council approved the Avila Ranch project to enable the development of 720 residential units and 15,000 square feet of neighborhood commercial uses on a 150-acre site north of Buckley Road within the boundaries of the Airport Area Specific Plan (“AASP”). The project also includes 18 acres of parks and 53 acres of designated open space within the project boundaries. The project will implement the policies and development parameters in the recent Land Use and Circulation Elements (LUCE) update, other elements of the General Plan, Airport Area Spec ific Plan (AASP), and the City’s Community Design Guidelines. The project is the development of a major new City neighborhood, which will be governed by a Development Plan within the framework of the existing AASP as amended. The project will address housing affordability in several ways, most notably through the design itself, which includes cluster development and many medium and high-density housing units (197 R-3 units and 125 R-4 units), as well as R-2 units that have floor areas that are well below the typical average for single-family detached units in the community. The project will include 71 inclusionary housing units that will be met through a combination of construction (67 units), dedicated land (1.2 acres for 24 low income units) and payment of in-lieu fees (4 units). In addition, the project includes design and development strategies that serve to provide lower cost housing by providing for a range of housing sizes and types, greater number of lower income Inclusionary housing units than required by Ordinance (32 provided; 23 required), larger affordable housing site (1.2 acres provided; 1 acre required), local preference (none required), owner occupancy restrictions (none required), workforce housing incentive pro gram (25 units provided; none required) and down payment assistance ($500,000 provided; none required). These are contractual requirements of the Affordable and Workforce Housing Plan in the Council - adopted Development Agreement pursuant to Ordinance No. 1639 (2017 Series). The project will likely be developed over a period of 10-15 years. Avila Ranch Site Plan Item 7 Packet Page 85 San Luis Ranch Specific Plan The Council approved San Luis Ranch Specific Plan project includes a mix of 580 residential units that would be located primarily at the north/northwest portion of the site. The project is intended to implement the broad development parameters set forth in the LUCE update with the provision of housing, commercial floor space, hotel/visitor serving uses, and preservation of agricultural area. The commercial portion of the project includes up to 200,000 square feet of general commercial/retail space, 150,000 square feet of office development, and a 200-room hotel. In 2019, the annexation was completed, the final map for the overall specific plan was approved, and work continued on the establishment of a Community Facilities District (CFD), and ongoing staff review continued on submittals for site work including grading, public improvements plans, and infrastructure. Planning applications were also received for the Multi-Family component which includes 298 residential units (NG-30 zone) and the Hotel Component in the NC zone which includes a dual branded hotel with 200 rooms. Madonna on LOVR Specific Plan (Froom Ranch Specific Plan) The pre-application and Specific Plan and General Plan Amendment initiation request process for the Madonna on Los Osos Valley Road (LOVR) Specific Plan was initiated in May 2015. A major component of the Froom Ranch Specific Plan is a Life Plan Community (LPC) known as Villaggio, which would provide a variety of independent and assisted senior living units, memory care beds; skilled nursing beds; and a wellness center and ancillary services. In addition to the LPC, the Specific Plan anticipates: approximately 174 multi-family units; 100,000 square feet of commercial retail uses; a three-acre trailhead park, which would incorporate onsite historic structures; and 59 acres of land designated for conservation/open space. Infrastructure includes on and off-site road improvements and an offsite drainage basin. The conceptual project was presented to the City Planning Commission and City Council in 2015 and 2016. In 2017, several advisory bodies were introduced to the Specific Plan, and staff and the applicant received preliminary comments from the Parks and Recreation Commission, Cultural Heritage Committee, and Architectural Review Commission. The Notice of Preparation of an Environmental Impact Report (EIR) scoping meeting was held at a Planning Commission hearing in July 2017. San Luis Ranch Site Plan Item 7 Packet Page 86 Preparation of the Draft Environmental Impact Report was initiated in 2018 by City- consultant AMEC Foster-Wheeler (Wood Environment & Infrastructure Solutions, Inc.), including: preparation of the EIR Project Description, peer reviews of applicant-prepared technical studies, submittal of supplemental technical reports by the applicant in response to the peer reviews, preparation of administrative draft EIR sections, and consultation with Native American tribal representatives. Review steps in 2019 included additional advisory body review and preparation and circulation of the Draft EIR. Consideration of the Specific Plan, General Plan Amendment, and final environmental document by the City is anticipated in 2020. Froom Ranch Site Plan Item 7 Packet Page 87 Municipal Code Updates Zoning Regulations Update – Follow-Up Amendments On February 5, 2019, the City Council adopted Ordinance No. 1657 (2019 Series) approving follow-up items from the Council’s approval of the 2018 Comprehensive Update to the City’s Zoning Regulations (Title 17) of the Municipal Code including tiny homes, accessory dwelling units owner occupancy and lot coverage requirements, electric vehicle parking, and additional miscellaneous clean up items. Building Code & Reach Code Updates In September of 2019, City Council adopted Resolution R-11044 (2019 Series) stating its preference for all-electric buildings. Coupled with Monterey Bay Community Power’s procurement of carbon free electricity, starting in 2020, all-electric homes are operationally carbon neutral. It is anticipated that staff will return to Council with the Clean Energy Choice Program in April of 2020. The Clean Energy Choice Program includes the following: • An Ordinance adopting local amendments to the California Energy Code to incentivize all- electric new buildings. • An Ordinance establishing a requirement to offset new natural gas use in new buildings with retrofits in existing buildings or payment of an in-lieu fee. • An incentive package identifying financial, technical, and communications support services, as well as an Ordinance providing limited regulatory incentives for all-electric buildings. Sign Regulations Update The City Council adopted the Sign Regulations Update in August 2019. The comprehensive update included the following modifications: • Various amendments and additions to respond to the free speech case of Reed v. Gilbert. This includes legal analysis and appropriate amendments based on the holdings of the case that has serious implications for many jurisdictions that include regulations that are based on the content of the message. An example of this would be that it is not permissible to only allow signage on residential properties for a specific purpose such as political signs or yard sales. • Additional sign types will be added to the Prohibited Signs section suc h as electronic message centers, video displays, and internally illuminated channel letters in the Downtown. Item 7 Packet Page 88 • Addition of Design Principles to further define requirements for sign quality, proportion, and appropriate placement. • Updated photos and graphics for clarity on encouraged signs types and those that are prohibited or discouraged. • Cross references to other relevant guidelines and ordinances such as the Community Design Guidelines, and Historic Preservation Ordinance and Historic Preservation Guidelines. • Added language for clarity on the purpose and appropriate use of Sign Programs for new development and projects with multiple tenants. • Added language for clarity on level of review and required findings for exceptions. • New and updated definitions to cover newer sign types and to improve interpretation and enforceability. Item 7 Packet Page 89 Climate Action Plan The City’s Climate Action Plan (CAP) was adopted in 2012. The Plan contains quantified strategies to reduce greenhouse gas (GHG) emissions from the community and City operations. It also serves as the City’s Qualified GHG Reduction Strategy. Several strategies from the Climate Action Plan were incorporated in the LUCE update. Implementing the CAP includes those actions the City can directly impact and those actions for which the City engages the community. The City anticipates updating its Climate Action Plan in July of 2020 and will include actions to put the community on a path to carbon neutrality along with GHG emissions thresholds for new development. The community identified Climate Action as a Major City Goal for the 2017-2019 Financial Plan and again in the 2019-2021 Financial Plan. The Climate Action Major City Goal in the 2019-2021 Financial Plan is focused on building agency and community capacity to implement climate action at the speed and scale needed to address the climate crises and to begin work centered on adaptation and resilience. Currently, the City is 25% complete with this Major City Goal and is on-track to complete it by the end of the 2021 Financial year. There have been many accomplishment and milestones that have helped progress the City towards completing this Major City Goal. In Spring of 2019, the City opened a bank of 18 electric vehicle charges at the Marsh Street Garage. In 2019, the City also conducted planning work to construct solar arrays on City properties in 2020 and has established a foundation to move forward with a transition to an electric bus fleet as early as 2020. City staff spent much of 2019 getting ready for the January 2020 launch of Monterey Bay Community Power (MBCP). As of January 2020, MBCP is buying 100 percent carbon neutral electricity for the community. All electricity accounts were opted in to the program and at the time of writing this report, approximately 97 percent of accounts were participating in the program. In September of 2019, the City Council adopted Resolution R-11044 (2019 Series) stating its preference for all-electric buildings. Coupled with Monterey Bay Community Power’s procurement of carbon free electricity, all-electric homes are operationally carbon neutral. It is anticipated that staff will return to Council with the Clean Energy Choice Program in April of 2020, as described above. Item 7 Packet Page 90 Economic Development On October 16, 2012 the City Council approved the adoption of the Economic Development Strategic Plan (EDSP). The EDSP was revised on March 17, 2015. The EDSP focuses on creating a system that supports and sustains industries creating head of household jobs. The EDSP is organized into four overarching strategies: • Break Down Barriers to Job Creation • Actively Support Knowledge & Innovation • Promote and Enhance the San Luis Obispo Quality of Life • Build on Existing Efforts and Strengthen Regional Partnerships As part of the City’s effort to build on existing efforts and strengthen regional partnerships, in 2019 the City, in cooperation with the San Luis Obispo Council of Governments (SLOCOG), the Economic Vitality Corporation (EVC) and Beacon Economics, was able to secure and continues to access data from the California Employment Development Departments. According to the 2018 Central Coast Economic Forecast Report, from 2016 to 2017, payrolls in the City of San Luis Obispo grew 2.6%, and with 1,350 new jobs, the City had the highest number of new jobs in the County. The Manufacturing sector, Wholesale Trade sector, Retail Trade sector, and Government sector added a significant number of new jobs in the City of San Luis Obispo during this time period. In addition, 45% of the jobs in the County are within the City . The latest reports can be found on the City’s website under the Economic Development Program. Public Infrastructure Financing In April 2018, the City adopted updated development impact fees that are charged to new development for a range of transportation, parks, public safety, and water and sewer capital facilities and infrastructure that are important to the City’s future and quality of life. The economic vitality of the City is linked to critical investment in its urban infrastructure system. The City’s changing economic circumstances, approval of new Specific Plans, and implementation of the City’s Public Infrastructure Financing Framework policies, which warranted the update of existing fees and the creation of new fees. In addition, the City has implemented two different Community Facilities Districts. The first is in the Avila Ranch Area for the purpose of funding maintenance services on public infrastructure. The second is in the San Luis Ranch Area for the purpose of funding construction of public infrastructure. New budget policies in the 2019-21 Financial Plan guide City decision-making with respect to these types of land-based financings. Item 7 Packet Page 91 Tourism and Community Promotions The City’s Tourism and Community Promotions activities remain a vital economic development function for the City of San Luis Obispo. The 2019 year produced strong growth in the tourism industry in San Luis Obispo. The City collected nearly $8.3 million dollars (+7.5%) in transient occupancy tax (TOT). This significant increase in TOT collection can be attributed to two factors: a full year of TOT through the voluntary collection agreement with Airbnb that started in August 2018, and the opening of two new lodging properties in San Luis Obispo accounting for approximately 180 new rooms. The City experienced a slight decrease in occupancy resulting in the annual average occupancy rate of 70%, while the Average Daily Rate (ADR) increased to $157.60. Additionally, the downtown Visitor Center served over 80,000 in person guests and San Luis Obispo lodging properties achieved over twenty-nine near sell out weekends in 2019. In 2019, tourism efforts lead by the City’s Tourism Business Improvement (TBID) District included: • A creative refresh of the destination brand campaign “Be Here” designed to bring humanity back into travel by selling the feeling of SLO, from landscapes to people ; and • Selling Out “Money for a Rainy Day” Promotion targeted at incentivizing over-night stays during a slow travel period; and • Participation in out-of-market consumer travel shows like the Los Angeles and Bay Area Travel & Adventure Shows and Taste Washington in Seattle; and • Development of the Strategic Tourism Communications Plan; and • The initial implementation of two-year Tourism Marketing Plan for 2018-2020. During the 2019 , tourism promotion activities generated at least 228 total mentions or media placements that highlighted San Luis Obispo, in a range of publications from the Los Angeles Times to Travel & Leisure. Additionally, coordinated media visits were secured to promote the destination with the goal of earning valuable editorial coverage. In 2019, over 30 media outlets, both domestic and international were hosted in San Luis Obispo. In 2019, the outreach also included a digital influencer program which focused on micro-influencers that were hosted in San Luis Obispo in exchange for social media and blog coverage. Item 7 Packet Page 92 The Promotional Coordinating Committee (PCC) continued the commitment to enhance the San Luis Obispo experience for residents as well as visitors. The PCC funded vital promotional grants to over 25 local non-profit organizations through the annual grants-in-aid process to enrich the social, cultural, and diverse community events and activities available throughout the City. Additionally, the PCC provided financial and program support to boost the visitor service offerings in the City through the funding of programs like the tear-off City maps for visitors and financial contribution to the operational costs for the downtown Visitors Center. In 2019, the PCC executed a community placemaking and beatification effort which included the design of two banner series that were displayed in the downtown in the late-summer and then holiday seasons. Homestay Rentals In 2015 the City Council adopted Ordinance No. 1611 (2015 Series) to develop rules and requirements for short-term rentals (commonly referred to as the Homestay program) to protect public health, safety, and welfare within the City. Since the ordinance’s adoption, the City has approved over 110 Homestay Permits. In an effort to ensure that Homestays are operating in compliance with the ordinance, the Community Development Department began proactive compliance enforcement. This work effort consists of maintaining a database of active permitted and unpermitted homestay within the City’s jurisdiction; ongoing monitoring for compliance with zoning and permit compliance, including systematic outreach to non-compliant homestay property owners; and tax remittance monitoring. From 2018 to 2019, homestay permit applications increased 150%, due in-part to the proactive compliance efforts of code enforcement staff. Since August 2018, to further support the ongoing tax remittance, the City reached an agreement with Airbnb to collect Transient Occupancy Taxes (TOT) and any other required assessments, including Tourism Marketing District (TMD) and Tourism Business Improvement District (TBID) assessments, that are generated by the operation of a homestay. Item 7 Packet Page 93 Policy Initiatives In 2019, the City completed a few new policy initiatives across a wide variety of subject areas with the support of all City departments. Those initiatives included: Cannabis Ordinance The City began accepting applications for Cannabis Commercial Business Operator Permits in 2019. In the first application period in January, the City received 12 applications in total. These included 9 applications for retail stores, 2 applications for delivery, and 1 application for a microbusiness. One delivery service received their operator permit and use permit and opened for business in November 2019. The microbusiness also received their operator permit and is looking to apply for their use permit in 2020. Of the 9 retail stores, two have received their operator permit and use permits which allow them to open their business in the City. The retail stores are looking to open their businesses to the public in 2020. During the second application window, July 1 to July 31, 2019, one operator applied for a retail non-storefront delivery business permit. The applicant was held to a 70% scoring threshold of total available points to qualify for a contingent operator permit, which was not met, and a contingent operator permit was not granted. On December 3, 2019 minor updates to the Merit Criteria were adopted by the City Council. The minor updates made clarifications to the Merit Criteria which were informed through feedback from two application periods from the cannabis review panel, internal multi -department staff teams, consultant recommendations and best practices from other municipalities. Another update to the Merit Criteria was a requirement that all cannabis applicants achieve a 70% scoring threshold from the total available points to qualify for contingent operator permits. In addition, the City Council voted in favor to amend Chapter 9.10 of the City’s Municipal Code to clarify that unsuccessful applicants are able to apply during separate application periods in the same year. Tiny Homes on Wheels Tiny homes have been a policy focus area in the Housing Major City Goal. The scope of work developed for the Zoning Regulations Update included specific outreach and discussion about how to evaluate whether tiny homes and in particular, tiny homes on wheels should be regulated in the City. Staff has focused on how existing regulations should be revised to accommodate tiny homes on wheels in backyards of single-family homes as a temporary housing alternative. Item 7 Packet Page 94 Water Supply In 2019, the City obtained water from four sources: Salinas Reservoir (Santa Margarita Lake); Whale Rock Reservoir; Nacimiento Reservoir; and recycled water from the City’s Water Resource Recovery Facility (WRRF). Table 12 - City Water Resource Availability Water Resource 2019 Annual Availability Salinas Reservoir (Santa Margarita Lake) and Whale Rock Reservoir 4,910 AF Safe Annual Yield1 Nacimiento Reservoir 5,482 AF Dependable Yield2 Recycled Water 244 AF 2017 Annual Usage3 Siltation to 2060 (500 AF) WWME Policy4 A$4.2.24 TOTAL 10,136 AF Source: 2019 Water Resources Status Report, Utilities Department, 2019. 1Safe Annual Yield is the quantity of water which can be withdrawn every year while operating both reservoirs in coordinated operations under critical drought conditions. The City’s Safe Annual Yield Model was updated in 2018 to reflect drought conditions that ended in 2017. 2Dependable Yield is the contractual amount of water the City has right to from Nacimiento Reservoir. 3The quantity of recycled water included is the actual prior year’s recycled water usage (2017) per WWEA7.2.2. 4Reservoir siltation is a natural occurrence that reduces storage capacity over long periods, resulting in the reduction of safe annual yield. In 2019, availability from these sources equaled 10,136 acre-feet, as shown in Table 12. This supply meets the projected primary water supply need at General Plan build out of 7,496 acre-feet, plus an additional 1,227 acre-feet for a reliability reserve and a secondary water supply of 1,413 acre-feet. The primary water supply was calculated using the City’s build-out population (57,200 people) and the water use rate of 117 gallons per capita. The reliability reserve was calculated using the City’s 2019 population (46,802) and 20 percent of the aforementioned water use rate. The secondary water supply includes the remaining water resources. Additional information is available in the City’s annual Water Resources Status Report. The 2019 Report is available at the Utilities Department website: https://www.slocity.org/government/department- directory/utilities-department/documents-and-files. Santa Margarita Lake Item 7 Packet Page 95 Circulation Transportation Improvements The following transportation planning projects and programs were implemented in 2019, consistent with goals and policies in the Circulation Element of the General Plan. Vehicular Numerous traffic signal and intersection optimization improvements were completed a s part of the City’s Traffic Operations Program and ongoing traffic signal management responsibilities. • Numerous traffic safety improvements were implemented as part of the City’s Traffic Safety Program including striping modifications and sign replacements. • Design for signal upgrades at the Marsh/Broad Street intersection underway, with plans to add signal poles with mast arms, upgraded crosswalks, and a corner bulbout. Construction planned for 2020. • Design for the California/Taft Roundabout is underway. Acquisition of right-of-way is currently in progress. • Design for a roundabout at Orcutt and Tank Farm is complete. Construction is planned to begin during summer of 2020. • Four roundabouts were constructed during 2019, all in the Orcutt Area, including Tank Farm & Righetti, Ranch House & Tiburon, Bullock & Tiburon and Orcutt & Ranch House. • Two mobile speed feedback trailers were deployed at over 50 locations consistent with the City’s radar sign program. • Progress continues with preliminary engineering and environmental review for the Prado Rd / US 101 Interchange Project and Prado Road Bridge Replacement over San Luis Obispo Creek, with construction anticipated to begin for both projects in 2022. New Roundabout at Righetti Ranch Rd & Tank Farm Rd Rendering of the Prado Road / Highway 101 Overpass Item 7 Packet Page 96 Bicycle / Pedestrian • Roadway reconstruction on Broad Street from Tank Farm to the southern city limits included curb ramp improvements and installation of buffered bike lanes which provide width for future installation of physical barriers for protected bike lanes (“cycle tracks”). • Phase two of the Anholm Neighborhood Greenway Plan is currently in design including a multiuse pathway through the Latter Day Saint’s Church property to Ramona and separated bicycle facilities from Ramona into downtown via Broad and Chorro Street. Pedestrian improvements include sidewalk extensions, curb ramps and high visibility crosswalks at select locations. Construction is planned for early 2021. • The City’s first Pedestrian Hybrid Beacon was completed on Foothill Boulevard at Ferrini and included innovative design elements such as a signalized bike crossing, a two-stage left turn bike box, a separated bicycle refuge lane and traffic calming elements on Ferrini. These improvements are the first phase of implementing the Anholm Neighborhood Greenway Plan. • Pedestrian improvements in the downtown area included installation of rectangular rapid flashing beacons on Marsh at Garden and Morro Street between Monterey and Palm. Broad Street after roadway improvements Broad Street before improvements Rendering of the Anholm bike path along Chorro St Pedestrian Hybrid Beacon at Foothill & Ferrini Item 7 Packet Page 97 • Design for the Downtown Bollard project is underway to increase safety during downtown events such as Farmer’s Market. • Staff continued progress with developing the city’s first Active Transportation Plan, a comprehensive blueprint to guide future bicycle and pedestrian projects and programs citywide. Activities included several public outreach events, including formal evening workshops and casual neighborhood “pop-up” events to encourage participation from community-members who may not typically attend formal weeknight meetings. • Design for a pedestrian hybrid beacon on Broad Street at Woodbridge is underway to improve conditions for bicyclists and pedestrians crossing the south Broad Street corridor. Construction is planned for summer 2020. • Staff completed design, permitting and right-of-way acquisition for the Railroad Safety Trail (Taft to Pepper) project, clearing the way to begin construction summer of 2020. • Staff completed a Project Study Report for a new spur of the Bob Jones Trail west of Highway 101, connecting Calle Joaquin with the Oceanaire neighborhood. In fall of 2019, the City Council adopted a modified project alignment which will include physically separated protected bike lanes (“cycle tracks”) along Los Osos Valley Road between Calle Joaquin & Froom Ranch, increasing safety and mobility for active transportation users. • Two streetlights near Cal Poly were installed in 2019: Hathway at Via Carta and Grand at Fredericks. Staff is currently working with PG&E to install standard streetlights at 6 additional locations. In addition, staff has been investigating solar streetlight products and plans to proceed with pilot installations in 2020 . • In May 2019, the City participated in Active Transportation educational and promotional activities including Bike Month, with a bike breakfast on the steps of City Hall, Rideshare Week, as well as Walk and Bike to School Days. • In November 2019, Public Works and Police Departments partnered up for a successful bike light giveaway “pop-up” event on the Railroad Safety Trail near Cal Poly. Over 300 bike lights were mounted onto bicycles as they passed by. • In May 2019, the City held its annual Bicycle Rodeo instructing City youth on safe bicycling techniques and proper riding habits. Active Transportation Plan community workshop Rendering of the future Bob Jones Trail extension Item 7 Packet Page 98 • The City’s supply of short-term bicycle parking continued to expand as part of the City’s “Racks with Plaques” bicycle rack donation program. • Bike valet parking service continued at the weekly Thursday night Farmer’s Market and during the summertime Concerts in the Plaza. Additionally, policy updates require bike valet to be provided at qualifying special events. • The City collaborated with Bike SLO County and other community volunteers to offer bicycle safety education training. • The Public Works Department targeted Cal Poly’s Week of Welcome (WOW) for the promotion of bicycle-on transit use. • The City provided annual bicycling awareness training to SLO Transit drivers. • The City conducted its twelfth annual Halloween Traffic Safety campaign passing out 3,700 reflective Halloween bags to elementary school students. Transit SLO Transit operations performed as follows: • In FY 2019, SLO Transit’s ridership was up 4% from the prior fiscal year (945,288 total rides) and reached 981,995. • Summer Youth Ride Free totaled 7,606 rides (June – Aug 2019). Summer Youth Ride Free is a regionwide program that gives K-12 youth positive exposure to public transit. • Rideshare Week reached 25,997 rides (Oct 2019). Rideshare Week is a positive effort to promote smart, healthy, and sustainable commutes. • In FY 2019, SLO Transit continues to hold strong on time operational performance at 98% Below is a summary of transit projects implemented: • After a successful 2018 initial pilot project, the City of SLO and County of SLO have expanded the Route 1B to also serve the airport for twice hourly bus service to the airport. • Six solar powered bus information signs with real-time departure and schedule where installed throughout the City. • Automatic Vehicle Locator (AVL) Replacement Project (Apr 2019) included fleet enhancement with an updated automatic voice annunciation system; safety enhancements i.e. reactive interior LED floor lighting; passenger infotainment display with vehicle location, rider alerts, and promotions. Item 7 Packet Page 99 Parking Management Below is a summary of some of the major focus areas related to Parking Management in 2019: 1. A new service provider to process parking citations is in its second year of operations for the City with modifications being made for easier portal access. 2. New Parking Revenue and Access Control (PARC’S) equipment is being installed in all structures that will update reporting capabilities and data sharing for the public. The project is underway and anticipated to be completed in early 2020. 3. All parking structures are now equipped to accept credit cards (Visa, Mastercard, American Express, and Discover). Credit card acceptance makes the exiting process faster for customers and reduces the amount of cash the Booth Attendants must handle. New Pay of Foot machines have been installed as part of the PARC’s project. 4. Parking Services coordinated with the Parks and Recreation Department to install decorative vinyl wraps on all the parking booths. 5. Parking services assisted in construction activities in a number of large-scale development projects in the downtown area including reestablishing parking for the Hotel SLO and Hotel Cerro projects. 6. Two new accessible on street spaces were installed in Downtown. 7. The Environmental Impact Report for the Palm-Nipomo Parking Structure project was certified and adopted by the Council and project design was approved. Final design is underway with construction expected to begin in fall 2020. 8. Nineteen public charging stations were installed in the bottom floor of the Marsh Street Parking Structure – the largest public EV station project to date between Santa Monica and the Bay Area. 9. Worked with Downtown SLO and others to conduct media campaigns on how to better access Downtown and promote a Park & Walk philosophy. Item 7 Packet Page 100 Safety Emergency Preparedness and Response: Fire Department Safety Element Policy 9.1 states that there should be adequate planning, organization , and resources for emergency preparedness and emergency response. Staff has made several accomplishments in 2019 to meet this policy and have highlighted some of them below. Engine 3: In 2019 the City of San Luis Obispo Fire Department (SLOFD) replaced a vital piece of apparatus in its fleet. Engine 3, a 2003 Type 1 fire pumper, was replaced with a new modern unit that meets current national, state and department standards. The new Engine operates much more efficiently with reduced emissions, increased pump capacity (2,000 gpm) and has several added safety features for firefighters. The replaced engine will go into reserve status to ensure the department maintains an adequate number of resources, should an existing front-line unit go out of service, or additional staff and equipment is needed in response to major incidents occurring in the City. Engine 3 will remain in front-line status for the next 16 years. Emergency Response: In 2019 SLOFD responded to over 6,000 incidents from four strategically placed fire stations throughout the City, which was an increase of over 5.5% from 2018. This was accomplished with daily minimum staffing of 14 sworn personnel. To help maintain the daily minimum of emergency response personnel, the City has invested in two important programs including a functional movement program to reduce the occurrence and severity of physical injuries and a new Peer Support Team Program to maintain behavioral/mental he alth. After transitioning to the Fire Department’s data and report management system, ImageTrend, in 2017 SLOFD has an increased ability to analyze response data including response times. Safety Element Program 9.3 provides response performance standards for the City which states that the Fire Department has set a response-time objective of four minutes and to meet this standard 95 percent of the time. Staff will be updating this metric as part of the next Safety Element update to reflect Total Response Time (TRT) which includes time from 911 call pickup at the Emergency Communication Center (ECC) to the time the first fire unit arrives at scene. The TRT objective will be 7 minutes or less to 90% of all light-and-siren emergency in the City. Public Information: SLOFD increased the service of Public Information in 2019 by sending staff to a grant funded training provided locally at the California Specialized Training Institute and by formalizing a Public Information Officer role within the department. With the formalized role, the department created a recorded Newsline to provide the media with accurate and timely incident information, increased social media presence and increased the number of press releases highlighting department activities and accomplishments. Public Information plays a critical role in educating the public to reduce the severity of emergencies and allows the public to make the New Fire Engine 3, Purchased in 2019 Item 7 Packet Page 101 right decisions during an emergency. Since the formation of a formal PIO, the department’s twitter account has seen a 124% increase in average monthly impressions for a current average of 58,240 impression since September. Figure 3 - Average Monthly Twitter Impressions Source: SLO Fire Department, 2019 Coordinated Emergency Planning: Safety Element Program 9.6 states that the City will work withing the Standardized Emergency Management System (SEMS), an emergency response and coordination system used throughout California. Additionally, the City will participate in periodic disaster-response drills, on a regional basis with all involved jurisdictions and involving the media. In 2019, the Fire Department conducted its biennial FRPOD drill at Station 1 in coordination with the County Department of Public Health. This was a mas s vaccination drill utilizing County employees and SLOFD. The drill consisted of administering the flu vaccine to First Responders, City and County employees, and family members to improve preparedness in the event of a significant public health threat to the community. At this drill, 272 vaccines were administered. The Fire Department coordinated with every City department to ensure all employees, including City Council, have completed the proper SEMS and National Incident Management System (NIMS) training courses. This training is a requirement to receive Federal Emergency Management Agency (FEMA) assistance during a disaster. City employees are required to take a combination of IS-100, IS-200, IS-700, IS-800, and IS-908 to prepare to be a disaster service worker during an emergency or disaster. Additionally, staff has worked with Human Resources to ensure that new employees complete the necessary training in relation to their job in the City. Additionally, SLOFD was awarded a FEMA grant to attend a Community Specific Integrated Emergency Management Course to be held at FEMA’s Emergency Management Institute in Emmitsburg, Maryland in July of 2020. The Grant offers a weeklong training course in emergency management and emergency operation center activation and disaster recovery. All travel, lodging and tuition expenses for up to 75 staff members and cooperating/partner agencies are covered by the Grant. - 20,000 40,000 60,000 80,000 Pre-PIO (9/2014 - 8/2019)With PIO (9/2019 - Present)ImpressionsAverage Monthly Twitter Impressions Item 7 Packet Page 102 Lastly, SLOFD worked collaboratively with all City Departments to develop a stand-alone Continuity of Operations Plan for Public Safety Power Shutoff (PSPS) event. The Continuity of Operations Plan for PSPS event was prepared by the City of San Luis Obispo Leadership Team to develop, implement, and maintain City operations. This plan (annex) serves as an extension of the City of San Luis Obispo Emergency Operations Plan (EOP) and provides additional information specific to extended power outages in the City. This plan will be reviewed and exercised periodically and revised as necessary to satisfy changing conditions and needs. Preparedness Education: Safety Element Policy 9.14 states that Citizens should be well informed of hazards and ways to minimize the effects of disasters. During the 2019 Fire Prevention Week SLOFD presented a safety message to school children in local schools with the theme of “Not every hero wears a cape. Plan and Practice your Escape”. The message included how to plan your escape route, test your smoke alarms, choosing an outside meeting place and practicing a home fire drill. The department completed the Fire Prevention Week activities with the annual Open House and provided emergency preparedness information to residents. There were 32 events held throughout the year, reaching over 2,700 people, including station tours, school visits and special events. In September, the department held its first public Disaster Preparedness workshop at the community library room. City staff provided the public with information needed to minimize the effects of disasters with handouts and tri-fold poster boards. Approximately 100 community members attended this event. Staff intends to hold these workshops 2 -3 times each year. Staff created 29 emergency preparedness handouts consisting of topics such as preparing a 72-hour kit, power safety shut off, storm preparedness, wildfire safety and general home fire safety. Theses handouts are made available at all pub lic education events, for walk-ins at Station 1 and the department website. Staff created a series of videos related to fire safety and disaster preparedness, including a Public Safety Power Shutoff 6-minute video. All videos are made available on the dep artment website, shared on the department’s social media feed, and will be broadcasted on Channel 20. The department website was revamped to include the aforementioned handouts and videos. Additionally, the department has increased a significant amount of social media activity through the department’s twitter account. The combination of these changes led to a 9% increase in department website clicks for a total of 35,536 clicks in 2019. Fire Prevention event with residents Prepare SLO informational brochure Item 7 Packet Page 103 Hazard Mitigation: Fire Department In 2019, SLOFD collaborated with other City Departments and community agencies to develop a Multi-Jurisdictional Hazard Mitigation Plan (HMP). This HMP will serve as the required update to the City’s 2014 Local HMP (LHMP). The LHMP is incorporated by reference into the Safety Element and should be consulted when addressing known hazards to ensure the general health and safety of people within the City of San Luis Obispo. It provides guidance on how to reduce the community’s vulnerability to natural hazards. A grant was awarded to San Luis Obispo County to develop the countywide HMP. The cost of developing a regional HMP decreases the cost to local municipalities, and the management of HMP development is a shared function across participating agencies. Another significant benefit will be realized by regional organizations that participate in the LHMP process, particularly those organizations that serve several jurisdictions, such as hospitals, school districts, California Highway Patrol, and others. These organizations will be able to participate fully in one planning process, rather than figure out a way to participate in the HMP processes of multiple agencies. This plan calls for annual stakeholder meetings to update progress and identify collaborative opportunities. The City is required to maintain a current HMP, which must be updated every five years. Maintaining a current HMP allows the City to apply for State and Federal reimbursement in the event that the City is impacted by a disaster. The draft Multi-Jurisdictional HMP was completed in November of 2019 and is anticipated to be ready for adoption in the Spring of 2020 after Federal Emergency Management Agency (FEMA) and California Office of Emergency Services (CalOES) reviews and approves the plan. Safety Element Policy 9.0 states that the City should take several steps in avoiding and mitigating hazards. As part of hazard mitigation, SLOFD finalized the City’s first Community Wildfire Protection Plan (CWPP) in July of 2019 and presented the plan to City Council on September 3rd. The CWPP is a collaborative plan to guide the City in addressing fire protection planning efforts occurring in the City to minimize wildfire risk to watershed lands, assets, firefighters and the public. The CWPP presents the City’s physical and social characteristics, wildfire history, identifies and evaluates landscape-scale fire hazard variables, utilizes priority landscape datasets for evaluating wildfire risk, identifies strategic measures for reducing structural ignitability, public education, and outreach, and identifies strategic fuel reduction goals and techniques for minimizing wildfire risk. The CWPP is intended to be a living document managed and updated by the City Fire Department with stakeholder input and involvement. Item 7 Packet Page 104 Staff Training: Police Department Safety Element Program 9.4 states that the City will train police officers and other City employees to levels appropriate for their tasks & responsibilities. In 2019, the Police Department employed 61 sworn positions and 29.5 non-sworn positions, for a total of 90.5 full-time employees. As noted in the 2018 Capital Facilities Fee Program Nexus Study (i.e. AB 1600 Nexus Study), the service population (combination of workers and residents) of 72,800. With the current 61 sworn officers, the current service level is a ratio of 0.84 sworn officers per 1,000 service population. At General Plan buildout, the service population is forecasted to grow by approximately 15,500, so if the same service level ratio was applied, the City would need 13 more sworn officers by 2035. The California Commission on Peace Officer Standards and Training (POST), which mandates minimum content and hours for basic and in-service training, regulates the training of police officers and communication technicians. The Police Department maintained compliance with POST requirements for in-service training hours for required employees. This was accomplished in 2019 by sending employees to POST-certified training courses in various topics, with the associated costs reimbursed by POST, and by providing in -house training for employees. In 2019 we continued our commitment to having 100% of our staff trained in Crisis Intervention Training (CIT). As new employees are hired, they are sent to CIT training as soon as possible to maintain our commitment to having a fully trained CIT staff. The primary goals of CIT is to reduce injuries to officers and mental health consumers during contacts, and to appropriately redirect mental health consumers from the judicial system to the services and support needed to stabilize consumers and reduce contact with police. In 2019 all Police Officers attended an 8-hour Principled Policing class that taught relevant concepts to the national police narrative. The objective of the course was to unpack the concept of procedural justice and how it strengthens the relationship of trust between police and communities, and to present the concept of implicit bias. The most important aspects of procedural justice are giving people the opportunity to tell their side of the story, remaining neutral in decision-making and behavior, treating people with respect, and explaining actions in a way that communicates caring for people’s concerns so as to demonstrate trustworthiness. The San Luis Obispo Police Department (SLOPD) also conducts in -house training through the use of employees who are certified instructors in a variety of police -related job functions, including defensive tactics, mobile field force, active shooter and use of firearms. In addition to the standard police training the department successfully completed our first year with a robust Peer Support Team to help officers after tragic or traumatic events. The Peer Support Team has been trained to deal with a wide variety of potential problems and has the ability to give direct counseling or direct those in need to the proper resources. They have implemented a monthly employee wellness newsletter providing outreach and information on a regular basis to staff. Peer Support has provided their expertise to surrounding Law Enforcement agencies over the past year in response to critical incidents in those jurisdictions. The Police Department is currently in the final stages of researching the implementation of a comfort dog to aid the Peer Support Team to improve overall employee wellness. Item 7 Packet Page 105 Staff Training: Fire Department Safety Element Program 9.4 states that the will train fire fighters, police officers, building inspectors, and public works and utilities staff to levels appropriate for their tasks and responsibilities. In 2019, the fire department employed 45 sworn positions and 12 non-sworn positions for a total of 57 full-time employees. Sworn employees logged 9,969 hours of training in 2019, a 3,107 hour increase over the previous year. Employees who participated in the Joint Apprenticeship Committee (JAC) registered 7,368 hours; an increase of 4,000 hours from 2018 to 2019. JAC provides reimbursable funds back to the department. The increase resulted in over $22,700 funds returned to the department; an increase of $12,000 from 2018 to 2019. Increase training results in a higher skilled and educated professional firefighter. Non-sworn employees attended several key trainings to maintain levels appropriate for their tasks and responsibilities in 2019. Some of these trainings include: fire plan review, fire investigation, wildfire investigation, Peace Officer Standards and Training (POST) interview and interrogation, POST PC832 powers of arrest, hazardous materials first responder, technician and specialist refresher, post disaster safety assessment program, Pierce apparatus training and fire mechanic state certification. Staff also invested significant time and effort to revamp the Recruit Firefighter Academy to be entry-level focused. The new “task-based” academy focuses on proficiency-based instruction and testing which promotes modern and best practice firefighter skills. The previously structured Recruit Academy length had not been sufficient to accommodate the content necessary to meet the requirements of the new format. Additionally, the Probationary Task-Book was updated to reflect these changes, improve in-service training and increase performance of the firefighters. California Incident Command Certification System (CICCS): The California Incident Command Certification System (CICCS) is a cooperative effort between the State Fire Marshal’s Office and the California Governor's Office of Emergency Services, Fire and Rescue Branch. CICCS is an all - hazard qualification and certification system that enhances the ability of the State of California to deploy firefighting resources to complex and catastrophic incidents with trained and qualified personnel. Development of personnel in key field positions minimum training standards, qualification, and experience requirements when assigned to wildland/urban interface incidents. These expanded roles allow for a greater depth of knowledge and qualification that further improves personnel capabilities. Fire Department Training Exercise Item 7 Packet Page 106 Mutual and Automatic Aid: Police Section 9.10 of the Safety Element indicates that the City will work with other jurisdictions to obtain and follow adequate mutual-aid and automatic-aid agreements. In 2019 there were no requests for mutual-aid to the San Luis Obispo Police Department for natural disasters. The Police Department provides Officers to assist surrounding Law Enforcement agencies with various special events including parades, protests, special events and large-scale investigations. This past year our Officers assisted many agencies local Police Departments including Santa Maria, Pismo Beach, Paso Robles, Morro Bay, Atascadero and the Sheriff’s Department. In return, many of these agencies assist the San Luis Obispo Police Department in several of our large scale events including the Women’s March and the Holiday Parade. SLOPD continued coordination efforts with the San Luis Obispo Sheriff’s Office in facilitating mobile field force training. Law Enforcement personnel throughout the county had the opportunity to be involved in mobile field force scenario-based training and become familiar with each other’s policies and practices in the event of an actual significant event. The City has participated in a regional Special Weapons and Tactics Team (Regional SWAT) since 2008. The Regional SWAT team allows participating cities to leverage limited resources and maximize coordination and special expertise during critical incidents. In 2019 the SWAT team conducted monthly training exercises along with three scenario-based training days in conjunction with the San Luis Obispo Crisis Negotiation Team. Mutual and Automatic Aid: Fire Safety Element Program 9.10 states that the City will work with other jurisdictions to obtain and follow adequate mutual-aid and automatic-aid agreements. SLOFD deployed on many requests for Mutual Aid throughout the State in 2019, including devastating fires in Los Angeles, Mariposa & Sonoma Counties as well as the Angeles, Inyo, Klamath, Los Padres & Plumas National Forests. Locally, SLOFD assisted with a fire in the Lopez Lake area east of Arroyo Grande. In total, the Fire Department sent 16 different staff members, some to multiple incidents, who spent a total of 4,852 personnel hours committed to mutual aid incidents, which equates to over two-hundred and two (202) 24-hour days. Fire personnel who are deployed to large-scale incidents receive invaluable on-the-job training, and the costs associated with their deployment are reimbursed to the City. The statewide mutual aid system that redeploys SLOFD personnel to assist commun ities in need is the same system that sends non-local fire crews to our area when we are in need of assistance. SLOFD is also a member of the Regional Urban Search and Rescue (USAR), County Hazardous Materials Response Team, County Fire Investigation Strike Team, County Critical Incident Stress Debriefing Team, and Incident Command on the County Type III XSL Incident Management Team. These regional teams provide exceptional service to the communities of participating agencies at a fraction of the cost of providing that service autonomously. Item 7 Packet Page 107 Community Action Team (CAT) CAT Officers continue to identify problems and crime trends that negatively impact the quality of life of residents, business owners and visitors. CAT Officers have focused on several individuals in our community who are involved in adverse and repetitive criminal activities that negatively impact our community. They have been successful in working with others to find alternatives to incarceration that include enhanced and focused service placement and transitional housing. The program has continued to grow and the relationships in the court system have proven very valuable. This past year the department completed our first full year of service working with a Transitions Mental Health Association specialist on the CAT team. This partnership has brought the mental health services with the community to a higher level and has been extremely successful. This added resource has helped tremendously support the growing needs of the many chronic offenders who suffer from mental health disorders. CAT officers work collaboratively with a myriad of individuals and groups, including patrol officers, investigators, the Neighborhood Outreach Manager, other city departments, social service providers, business groups, and other governmental agencies as appropriate. One example of their collaboration with other Departments is the implementation of a GiS Mapping program which allows the Rangers, Public Works and CAT to track homeless encampments throughout the city using GPS. Multi-Dwelling Property Inspection Program Multi-Dwelling Property Inspection Program: Under the direction of the Fire Marshal, the Fire Prevention Bureau inspects all multi-dwelling properties (three or more units) in the City to ensure that they meet a reasonable degree of fire and life safety. This state -mandated program helps safeguard residents and visitors who patronize local hotels and generates approximately $260,000 in annual revenue that offsets implementation costs. The Fire Prevention Bureau completed about 1,010 inspections of apartments, hotels, and fraternity/sorority houses in 2019. Fire and Life Safety Inspections Fire and Life Safety Inspections: SLOFD engine companies completed over 1,257 fire and life safety inspections in 2019. In addition, Fire Prevention Bureau staff completed over 590 inspections of industrial facilities, schools, hospitals and nursing homes, day care centers and assisted living centers, and large public assembly occupancies. A portion of these inspections resulted in Fire Code operating permits, which generated about $100,000 in annual revenue. Item 7 Packet Page 108 Hazardous Materials Inspections Hazardous Materials Inspections: The Fire Prevention Bureau serves as a “Participating Agency” in the County’s Certified Unified Program Agency (CUPA). Businesses that use or store hazardous materials in an appreciable quantity, generate hazardous wastes, or operate underground or aboveground petroleum storage tanks are subject to inspection. The Hazardous Materials Coordinator conducted 271 facility inspections in 2019, which generated over $140,000 in permit fee revenue. Vegetation Management Vegetation Management: While fewer weed complaints were fielded by the Fire Prevention Bureau in 2019, there was again a significant increase in complaints regarding dead pine trees due to the pitch canker epidemic. The Fire Department continued to support Natural Resources and Ranger Service in the fuel reduction projects in City-owned Open Space. In 2019, two major field reductions projects were completed in the Bowden Ranch Open Space and the Irish Hills Natural Reserve helping reduce the threat of wildfire and were aligned with Safety Element Policy 9.0 by not significantly impacting the environment, including wildlife habitats and views. Critical Facilities Locations and Reducing Structural Hazards Critical Facilities Locations and Reducing Structural Hazards: Section 9.19 of the Safety Element tasks the City with identifying and evaluating hazards in existing structures, with the highest priority given to critical facilities. This effort includes maintaining and replacing City facilities, routine code inspections of certain commercial and residential buildings, complaint-based code inspections for all buildings, mitigating hazards associated with unreinforced masonry buildings (URM), and outreach regarding structural safety of private wood -frame buildings. Unreinforced Masonry Hazard Mitigation Unreinforced Masonry Hazard Mitigation: The 2004 URM Ordinance required full strengthening by July 2010 unless partial, Level A, strengthening was completed by July 1, 2007. Where Level A was completed by the deadline, Level B work could be delayed until July 1, 2012. Level A strengthening consists of installation of anchors between building walls and roof, walls and floors, and bracing of any parapets. Level B consists of Level A work plus installation of the steel members that stabilize the storefront and frame. Distinction between Level A and B was established by ordinance to encourage owners to complete this significant portion of the strengthening process as soon as possible. Of the 128 URM buildings in the City, all have completed seismic strengthening or were otherwise brought into compliance with the ordinance . Vegetation Management Efforts in 2019 Item 7 Packet Page 109 Neighborhood Wellness Land Use Element Program 2.14 states the City will help identify neighborhood problems, and undertake a wide range of focused development review, capital improvement, and code enforcement efforts to help residents preserve and enhance their neighborhoods. Neighborhood Officer Program – Police Department In 2013, the Police Department launched a Neighborhood Officer Program that divides the City into 13 distinct “neighborhoods,” each with dedicated patrol officers assigned to address City neighborhood issues. The Neighborhood Officers act as liaisons between the Police Department, the community, and a variety of city agencies. In 2019, the Neighborhood Officer program continues to be a strong resource for residents and business owners. Neighborhood officers conducted “Walk & Talks” in the neighborhoods surrounding Cal Poly in the fall to educate and acclimate student residents to living in San Luis Obispo. Neighborhood officers have continued to be a consistent “go to” for residents needing assistance with a variety of quality of life concerns. Neighborhood officers also provided crime prevention help to Neighborhood Watch groups throughout the city. Code Enforcement – Community Development Department The City’s Code Enforcement Office, which reports directly to the Community Development Department’s Chief Building Official, deals primarily with violations of building codes and zoning regulations. Examples of code violations that impact neighborhood quality include: • Property Maintenance Violations • Sign Violations • Unpermitted Construction • Substandard Buildings • Occupancy Violations • Land Use Violations • Homestay Violations In 2019, there were 280 code enforcement cases opened in response to requests for field investigations and proactive enforcement. These included land use and zoning violations, property maintenance and substandard building violations, among others. In addition, there were 649 Neighborhood Services code enforcement cases, which included violations such as visible storage, failure to screen waste containers, dead or overgrown vegetation and yard parking. The number of Code Enforcement cases and Neighborhood Services cases increased by 21% and 14 % respectively from 2018 to 2019. Item 7 Packet Page 110 Neighborhood Outreach – Police Department Police Department SNAP employees (Student Neighborhood Assistance P rogram) continue to conduct parking enforcement in neighborhoods during evening hours. In 2019, they issued 4,638 parking citations for violations in residential parking permit districts. SNAP issues Disturbance Advisement Cards (DACs) which are formal warnings, in response to substantiated noise party complaints. In 2019, SNAP issued 264 DACs. SNAP also assists with graffiti abatement and identifying abandoned vehicles for towing. In response to the need for non-adversarial processes that address community conflicts, the City of San Luis Obispo, Cal Poly, Cuesta College, and Creative Mediation, a local non-profit, developed the SLO Solutions Program in 2004 to offer free conflict resolution and mediation to City residents. The program served 1,100 residents in 2019. 2019 proved to be an incredible milestone for neighborhoods in San Luis Obispo. 1,228 noise complaints were made, a 52% decrease from just 10 years ago. The extensive outreach the police department conducts with student groups, neighborhood HOAs and resident groups, and the overall community has made a significant impact on the wellness of the neighborhoods. The graph below shows the impressive decline in Noise Party (NSPY) calls from 2009 through 2019. The number of DACs have not dramatically decreased nor has the number of citations (CITE), enforcement of the noise ordinance remains strong. Figure 4 - Noise Part (NSPY) Calls (2009 to 2019) Source: San Luis Obispo Police Department, 2019 In addition, the party registration program that launched in 2017 is also proving to be a successful tool for residents to use when planning social events in their homes. Party registration provides eligible events the ability to receive a 20 minute phone warning if the police department receives a noise complaint. In 2019, 242 party registration applications were approved, 38 phone warnings were made and only 3 citations issued to registrations who failed to quiet down their events. Item 7 Packet Page 111 Conservation & Open Space Protection The General Plan contains many goals, policies and programs focused on open space protection. The policies apply to sensitive lands within the City’s urban reserve as well as land in the greenbelt area that is protected for its biological, agricultural, aesthetic and/or watershed protection value. The Land Use and Circulation Element and Conservation and Open Space Element address this subject in detail. The highlights of 2019 include: 1. Partnered with Ranger Service to continue working on Waddell Property in the Irish Hills road improvements to reduce sediment delivery into Froom Creek, installation of a boardwalk to channel users through the meadow in a sustainable manner and built a decked platform as a resting area for the public. 2. The City’s Ranger Service program, in partnership with the Central Coast Concerned Mountain Bikers (CCCMB) and other volunteers, continued brushing of both single-use and multi-use trails in the Irish Hills Natural Reserve. On Cerro San Luis, trail work and turf paver improvements in naturally occurring wet areas to reduce sediment generation from trail use and increase public use. 3. Johnson Ranch trailhead saw extensive improvements for users and safety. New parking areas, entrance to the natural area and kiosks have been installed. A new Coast live oak (Quercus agrifolia) grove was installed through a community partnership with the Rotary Club. A fuel reduction project was completed removing several eucalyptus trees and associated fuel. 4. Continued invasive species vegetation control along Froom Creek and San Luis Obispo Creek and continued planting native plants to restore the habitat, including butterfly gardens in in City parks in support of the Mayors Monarch Pledge; a partnership with the National Wildlife Federation. 5. Continued to implement the Stormwater Management Program as required by the Regional Water Quality Control Board (RWQCB). The Plan focuses on improving stormwater quality through Best Management Practices (BMPs), including construction site monitoring, municipal operations, development review, littler control and public participation to reduce pollution run-off. 6. Participated in planning and implementation of several important ongoing City projects, including the San Luis Ranch and Righetti Ranch developments. Continued meeting with project teams contributing to the planning and development of Avila Ranch and Froom Ranch properties. 7. Continued steelhead trout (Oncorhynchus mykiss) and Pacific lamprey (Entosphenus tridentatus) surveys along San Luis Obispo Creek with biologists from California Department of Fish and Wildlife and the U.S. Fish and Wildlife Service. Also, initiated baseline monitoring of the endangered Chorro Creek bog thistle (Cirsium fontinale var. obispoense)in several City open space properties in collaboration with Cal Poly botanists. Item 7 Packet Page 112 8. Ranger Service continued to implement the adopted City of San Luis Obispo Open Space Maintenance Plan. The Open Space Maintenance Plan provides a comprehensive strategy for day-to-day maintenance activities, as well as long-term improvements and enhancements, including items such as signs and kiosks, gates and fencing, or parking and trash. The Open Space Maintenance Plan also includes two technical appendices: The City of San Luis Obispo Vegetation Management Plan: The Wildland–Urban Interface and Integrated Vegetation Management Plan for Open Space Lands of the City of San Luis Obispo 2015-2020. Substantial progress continues toward all parts of the plan with most kiosks and trailheads fully improved and new improvements and trails coming with new acquisitions. 9. The City purchased a new 266-acre property for conservation purposes that is now being called Miossi Open Space. The acquisition protects 6 different special status wildlife species and six different special status botanical species, while also serving as critical area of the upper San Luis Obispo Creek watershed and as a key wildlife migration corridor along Cuesta Ridge. City Council has since adopted a conservation plan for the property and staff and currently working on implementing the necessary steps to open the property to the public for compatible passive recreational uses. Panoramic view from Miossi Open Space Item 7 Packet Page 113 Parks & Recreation In 2019, the Parks and Recreation Department continued to offer a wide variety of programs and activities that enhance the quality of life in the community. The following tasks were accomplished implementing the Parks & Recreation Element of the General Plan: Collaborative Programs Sports: The City provides recreation sports opportunities for youth, ad ults and seniors. The City continues to collaborate with local community groups (such as the San Luis Obispo County YMCA and San Francisco Jr. Giants Baseball program) to form partnerships in effort to provide recreational activities for over 1,200 local children through youth basketball, futsal (indoor soccer), Jr. Giants Baseball Program and the Major League Baseball Youth Camp. The City’s recreational programming focuses on building confidence, teamwork, integrity, and leadership skills. The City continues to work collaboratively with the Youth Sports Association and San Luis Coastal Unified School District to meet the needs of youth. Adult recreational sports include adult softball, adult soccer, ultimate Frisbee, table tennis, volleyball, and dodgeball programs, as well as the introduction of a drop-in basketball league. Senior sport activities (55+) include Pickleball programs and Boomer Softball. Pickleball continues to exhibit high popularity with the total number of participants playing on a regular basis steadily increasing. In 2019, the City constructed and completed three permanent Pickleball Courts that included the relocation of the basketball court to the former site of a volleyball court at French Park. Parks and Recreation continues to provide Pickleball play opportunities within existing city parks, facilities and resources through a sports court restriping project. Community Programs: Parks and Recreation provides high quality programs that are responsive to industry trends and changing community needs. New programming in 2019 encouraged participation, built community amongst all users, and strengthened the Department’s operational commitment to programs across all age groups. In 2019, Community Services developed a number of pilot programs designed to support unmet community needs such as Cornhole Tuesday, Food Truck Night, Yoga at the Jack House, Mario Mash-Up, as well as a drop-in basketball league. These pilot programs are activating under- utilized parks within the downtown corridor aligning with the Downtown Vitality Major City Goal. Tennis competitors participating in adult recreational sports San Luis Obispo Senior Center Item 7 Packet Page 114 In addition, Community Services has continued hosting events such as Snow Night and Leprechaun Lost at Farmer’s Market (in collaboration with the Downtown Association), Egg Hunt, Family Water Safety Day, Night Golf, Family Camp Out, Major League Baseball Clinic, Movie Nights, Back to Pool Night, September Scramble, Gobble Wobble, Pix-On-Peaks, Turkey Break Skate camp, Kids Play Free at the Golf Course, the 40th Annual SLO Triathlon and numerous Community Garden Clean-up Days. Additional collaborations, from Health and Wellness Seminars and Senior Center Contract Classes, have provided much needed services and programs to the community, especially underserved populations. Community Gardens are provided at five locations with the garden location at Laguna Lake Golf Course opening in April of 2018. There are 100+ garden plots available to City residents to lease. The Parks and Recreation Department continues to offer online program registration, facility reservations, and satisfaction surveys to its customers. In 2019 the Department enhanced its web and social media presence which resulted in an increase in event awareness and attendance. SLO Triathlon: In 2019, the City sponsored the 40th annual SLO Triathlon. The SLO Tri occurred on the fourth Sunday in July at Sinsheimer Park and included a .5-mile swim, 15-mile bike and 3.1 mile run course. Approximately 200+ community volunteers made this annual event possible. The SLO Triathlon focuses on completion, rather than competition, and draws over 800 participants state-wide annually to the event. Youth Services: The Transitional Kinder (TK), Kindergarten), Sun ‘N Fun (Grades 1 – 3) and Club STAR (Grades 4-6) programs continue to provide necessary childcare and social experiences for over 1,200 elementary school- aged youth, in a culturally rich and inclusive environment. Program staff design curriculum that promotes resiliency, healthy choices and active lifestyles, STEM (Science, Technology, Engineering and Math) learning opportunities, community service, and diversity awareness, along with good old- fashioned play. Program is enhanced with local partnerships including Cal Poly sports, clubs and programs, City/County Library, SLOPD and Fire, local doctors and dentists, Sheriff’s Posse, SLO Rangers, Guadalupe Dunes program, and numerous local non-profit groups. Program staff collaborate with school district personnel, CAPSLO, homeless services, Cal Psych Care, STAR of California, Family Care Network, Big Brothers and Big Sisters, Autism Connections and other local agencies to ensure children with a variety of diverse needs have access to the childcare programs. Community Gardens provided in 5 locations in the City Youth programs provided by the Parks & Rec Dept. Item 7 Packet Page 115 In the 2018-19 school year, Youth Services provided programming at five school sites in support of the Joint Use Agreement with the San Luis Coastal Unified School District. All five school sites are operating at capacity and have ongoing waitlists, due to limited space at the schools and per State Licensing mandates the City is legally required to maintain a staff to child ratio. Other programs during the school year included two Teacher Workday Camps, a week-long Spring Break Camp for school-aged youth, as well as numerous onsite special events. Summer programming also provided essential care for over 600 families. KidVENTURE’s Ultimate Day Camp provided traditional camp experiences to school-age campers and a training opportunity for the 14-16 aged Counselors-in-Training (CIT). All Youth Services programs are made possible with the work of up to 70 supplemental staff, ranging from entry level Aides to Site Specialists (limited benefit positions). Staff are provided ongoing staff development to ensure programs are consistent with Department and State Licensing standards. Topics include Positive Guidance, Safety and Accountability, Enriching Curriculum and Mandated Child Abuse Reporting, and pediatric CPR/First Aid. Volunteers & Training Over 1,000 Parks and Recreation volunteers supported services and programming at the Senior Center, Laguna Lake Golf Course, Jack House, special events and activities such as the Junior Giants, SLO Triathlon, Movie Night, Back To Pool Night, Boo Bash, Youth Sports, Summer Camps, Garden workdays and Ranger Work Days. Parks and Recreation continues to demonstrate a culture of valuing human capital and expecting the bet from all team members. In 2019, Parks and Recreation staff participated in trainings provided by the Center for Organizational Effectiveness, the California Professional Recreation Society (CPRS), and the American Red Cross. Open Space Maintenance Ranger Service works to provide both educational and recreational opportunities to the community of San Luis Obispo. The City's 4,040 acres of designated open space promise to have something for everyone including rugged hiking trails, challenging mountain biking and leisurely scenic pathways just minutes from downtown. Residents volunteering through the Parks & Rec Dept. Parks & Recreation Department Ranger Service, 2019 Item 7 Packet Page 116 The City’s Ranger Service program employs full-time rangers and other part-time staff that actively maintain the City’s open spaces. Approximately 28.80 tons of trash were removed from San Luis Obispo Creek and City open spaces by staff and volunteers, with the largest amounts of material collected during the annual Creek Day clean-up event. In 2019, Ranger Service led 16 educational hikes through City open spaces (including Cal Poly guest speakers) and held 75 workdays. City parks, open spaces, were patrolled nearly every day of the year. Staff provided environmental education courses through the City’s STAR and Sun ‘N Fun programs and had two one-week Junior Ranger Activity Camps that were attended by children ages 7-10. In 2019, a total of 1,140 hours were devoted to public education focusing on conservation and promoting laws. In 2019, over 1,000 dog leashes were given away at trail entrances and 1,000+ paper trail maps. New Trailhead kiosks, informative and education panel inserts were added in 2019. Collaboration with the public and the Central Coast Concerned Mountain Bikers (3CMB) resulted in trail maintenance at Bishop Peak, Stenner Springs, and Reservoir Canyon, and miles of trails being maintained throughout the City’s open space network. Hundreds of volunteers turned out for many events and provided thousands of hours of service taking care of the City’s open spaces. New Pilot Program at Cerro San Luis Natural Reserve During Winters of 2017-18 and 2018-19. In response to prior Council discussion and direction, staff implemented a pilot program at the 118-acre Cerro San Luis Natural Reserve (the “Reserve”) that would allow extended evening hours of use for passive recreational purposes along approximately 4.9 miles of trails during the winter months when daylight savings time is not in effect. The pilot program is taking place during the winter season of 2018-19 (Sunday, November 5 to Sunday, March 11) and 2018-19 (Sunday November 4 to Sunday March 10). During these time periods, public use will be one hour before sunrise until 8:30 PM. During daylight savings time the hours of use for the public would return to one hour before sunrise through one hour after sunset. Nighttime use is by permit only and limited to 65 individuals per evening. Permits for biking and hiking are allowed up to 1 week before and available through the City website. Rangers will be present, checking permits and educating the public on this 2-year pilot program. San Luis Obispo Open Space Evening Access Pilot Program Item 7 Packet Page 117 Master Plan and Element Update The Parks and Recreation Master Plan and Element Update Project Plan was approved by the City Council in November 2017. Over the course of the update, the deliverables will include: • The Community Needs Assessment Report with statistically valid survey • Updated Plan and Maps • Environmental Review • Updated General Plan Elements In January through March 2019 Parks and Recreation staff held specific focused topic discussions at Parks and Recreation Commission meetings. A Community Needs Assessment was followed up with a community workshop in June 2019. In summer 2020, Parks and Recreation staff and consultant WRT, will release the Public Review Draft General Plan Element and Master Plan Update and host public meeting workshops in fall 2020. Parks and Recreation and Planning Commission recommendations will go to City Council December 2020 and final adoption. Islay Park Playground Replacement Project Public outreach for the replacement of the playground at Islay Park occurred at community events and at the park in late 2018 and approved by the Parks and Recreation Commission in 2019. The feedback received was included in the design and construction of the park, set to occur in late spring/summer 2020. Sinsheimer Park Facility Upgrades A couple of major renovation projects were completed at the SLO Swim Center in 2019. The warm water therapy pool was re-plastered to address some concerns to the degradation of the originally installed plaster in 2006. New LED lights were installed at the SLO Swim Center to increase both safety by assisting in providing better nighttime coverage for lifeguards and better visibility for programming uses during the evening hours, as well as address sustainability with energy cost savings. The Sinsheimer Stadium received a new hydration station as a part of the City’s sustainability improvements at City facilities. In addition to the new backstop installed at the Stadium in Winter 2018, an upgraded PA system and speakers were installed in Spring 2019. Item 7 Packet Page 118 North of Broad Street Neighborhood Park In June 2018, City Council, as part of the adopted budget, approved a project for the North Broad Street Neighborhood Park that will develop a new park facility in the location of the existing community garden. Multiple public engagement sessions with neighbors of the North Broad Street were held in 2019 to assess priority amenities and feedback on initial concepts and designs. A final design was presented to the Parks and Recreation Commission for approval. As a part of the park design, a portion will remain to be used as a community garden. Council approval is planned for 2020 with construction beginning in Winter/Spring 2021 Public Art Program In 2019, the Housing Authority of San Luis Obispo (HASLO), the City’s Public Art Program and the Utilities partnered on the biggest utility box art to date. The project objective set out to decoratively paint the dark gray utility box (72”x96”x32”) located at 206 Margarita Avenue, within a gated area of the HASLO Margarita Apartment complex. The project has added to the warm neighborly feeling of the area. Tree branches were painted in the upper part of the mural to blend in with nearby trees and a bright sky and distant hills reflected the local landscape giving the image depth. The lower portion of the painting is full of bright and colorful plants and flowers of various heights and sizes. Birds, bees, and butterflies surrounding the plants gives the image life. In July 2019 the Margarita Lift Station Utility Box Public Art Project was completed. In the Fall 2019, Downtown San Luis Obispo became a bit more colorful, thanks to a new public beautification project. New art was installed at toll booths at the City’s three parking structures. The booth art matches artful banners that were recently installed throughout Downtown in the summer that represents the vibrancy of our community and conveys a sense of welcome, diversity, and inclusion to visitors and residents. The Public Art Program will continue to support the Downtown Vitality Major City Goal and collaborate with Downtown SLO and the Promotional Coordinating Committee on a future downtown mural project. In 2019, The City’s Public Art Program continues a long-standing collaboration with the San Luis Obispo County Arts Council, the Cultural Arts Committee with the Downtown Association, Cal Poly and Cuesta Art Gallery. New Utility Box Art located along Margarita Avenue New Public Art installed at the Palm St Parking Garage Item 7 Packet Page 119 Conclusion The City’s General Plan guides the use and protection of the City’s various resources to meet community purposes. It reflects consensus and compromise among a wide diversity of citizens’ preferences, within a framework set by state law. The General Plan is published in separately adopted elements, each containing policies and implementing programs. The General Plan Annual Report summarizes the major programs in these elements that saw activity in 2019. One outcome of an annual report is the evaluation of whether actions that have occurred indicate a change in the general vision of the community that requires a more comprehensive update of the General Plan. The most prominent activities undertaken by the City in 201 9 related to implementation efforts of key General Plan elements. That vision was in part reflected in the City Council’s continued Major City Goals for FY 2017-19 described on page 11, as well as newly adopted Major City Goals for FY 2019-2021 described on page 12. Staff will continue to implement these goals and objectives related to Housing, Climate Action, Sustainable Transportation, and Fiscal Sustainability & Responsibility, and Downtown Vitality which will be further reported on in the 2020 Annual Report. Item 7 Packet Page 120 Department Name: Community Development Cost Center: 4001 For Agenda of: April 7, 2020 Placement: Public Hearing Estimated Time: 15 Minutes FROM: Michael Codron, Community Development Director Prepared By: John Rickenbach, Contract Planner SUBJECT: VESTING TENTATIVE TRACT MAP (VTTM 3150) FOR THE NG-30 PORTION OF THE SAN LUIS RANCH SPECIFIC PLAN (SBDV-0747-2019) RECOMMENDATION 1. As recommended by the Planning Commission, approve the proposed Vesting Tentative Tract Map (VTTM 3150) for the NG-30 Portion of the San Luis Ranch Specific Plan: and 2. Adopt a Resolution (Attachment A) approving a Vesting Tentative Tract Map (VTTM 3150) based on findings and subject to conditions of approval. REPORT-IN-BRIEF The Planning Commission recommends approval of the proposed project, which is a Vesting Tentative Tract Map (Attachment B) that would facilitate ownership condominium units in a Development Plan approved by the Planning Commission. The proposed VTTM would subdivide a +/- 10-acre portion of previously approved VTTM 3096, which covers the entire San Luis Ranch Specific Plan (SLRSP) area. The VTTM would allow condominium subdivision of 296 multi-family units within the portion of the SLRSP zoned for high density residential development (NG-30, Neighborhood General), subject to the requirements of the Specific Plan, as well as the Zoning and Subdivision Regulations. As conditioned, the proposed subdivision is consistent with these regulatory requirements. The proposed VTTM is consistent with the previously certified Final EIR and exempt from further environmental review as a residential project that implements a Specific Plan (CEQA Guidelines Section 15182). DISCUSSION Background The applicant, MI San Luis Ranch, LLC, has proposed a 296-unit multi-family housing project on a 10.6-acre parcel within the 131.3-acre San Luis Ranch Specific Plan (SLRSP) area along Madonna Road, roughly midway between Oceanaire Drive and Dalidio Drive. The parcels were established through an approved vesting tentative tract map (VTTM 3096), which includes the entire SLRSP area. The project site is zoned NG-30, which envisions up to 30 units per acre subject to various standards included in the SLRSP. Development on the site is also regulated by a Development Agreement that was approved by the City Council on July 17, 2018. Item 8 Packet Page 121 The proposed project is a Vesting Tentative Tract Map that would allow condominium subdivision of the Development Plan approved by the Planning Commission on March 11, 2020. The proposed VTTM would subdivide a portion of previously approved VTTM 3096, which covers the entire Specific Plan area. The proposed VTTM proposed for Council consideration and Development Plan approved by the Planning Commission would allow 296 residential condominiums and several accessory structures and amenities as outlined in the list below: • (8) three-story buildings with 12-units each, providing 96-condominium units in total. Each 12-unit building is comprised of (6) 951 square feet (SF) two -bedroom units and (6) 1,140 SF three-bedroom units. • (6) three-story buildings with 20-efficiency lofts, for a total of 120-condominium units ranging in size from 380 SF to 580 SF. These are designed to be reviewed and processed as condominiums. • (80) three-story townhome condominium units configured in two- to six-unit attached townhome buildings. Three different three-bedrooms plans each are proposed, ranging in size from 1,423 SF to 1,611 SF. • (1) One-story community clubhouse “The Harvest Club” that is 1,627 SF with associated outdoor pool and activity areas. • (10) Bicycle storage structures (40 bicycles per structure). • The project also includes trash enclosures, mail kiosks, signage, fencing, pedestrian paseos that include outdoor activity and play amenities, shared streets/plazas, a creek walk, tot lot, children’s gardens, and natural play areas. Previous Council or Advisory Body Action On March 11, 2020, the Planning Commission approved a Development Plan (Attachment C) with conditions for the area covered by the VTTM, with the exception of Lot 10, which is an open space area not a part of the Development Plan. At the same time, the Planning Commission recommended approval of the VTTM to the City Council (Attachment D). The Planning Commission’s approval of the Development Plan incorporated and concurred with the recommendations of the Architectural Review Commission (ARC), which reviewed the Development Plan in December 2019 (the full Development Plan set is available via Council Reading File). The ARC’s purview did not include review of the subdivision component of the project currently under consideration by the City Council (SBDV 0747-2019). The project site had been previously approved for grading and off-site public improvements associated with the development of the SLRSP. These approvals also accounted for all tree removals and utility infrastructure. Item 8 Packet Page 122 Policy Context 1. Consistency with MCG and COVID-19 Orders. This activity is consistent with the Council’s adopted 2019-21 Major City Goals. This activity, planning for housing production, is presently allowed under the State and Local emergency orders associated with COVID-19. 2. General Plan, San Luis Ranch Specific Plan, and Zoning Regulations. The approved SLRSP and related entitlements are consistent with the City’s adopted General Plan, and findings to that effect were made in both the original project approved in July 2017 as well as the amended project approval in August 2018. An evaluation of the project’s consistency with General Plan policies is discussed at length in Section 4.9 of the certified Final EIR1. On March 11, 2020, the Planning Commission found that the proposed project was consistent with the General Plan, SLRSP, and applicable aspects of the Zoning Regulations and Engineering Standards that are not otherwise addressed in the SLRSP, which apply to the overall development plan approval including the subdivision component. Among the key findings were the project’s consistency with General Plan policies that relate to affordable housing, based in part on project conditions to the Development Plan to ensure consistency. With respect to the VTTM, the Planning Commission found that the project was consistent with the General Plan and SLRSP because the proposed subdivision is consistent with the development pattern established in the neighborhood, and the resulting parcels allow for residences with sufficient usable outdoor space. 3. Subdivision Regulations. The VTTM provides for private ownership of the various multi- family housing products. While the SLRSP includes lot requirements within the NG-30 zone, the Subdivision Regulations also include additional requirements for common interest subdivisions. As the project is an airspace condominium project, additional requirements of the Subdivision Regulations address issues related to private open space, common open space, common recreational facilities, storage and laundry facilities. Apart from the minor exceptions discussed below for open space, the proposed project meets or exceeds these requirements, especially with respect to common open space and recreation facilities, storage and laundry facilities. The applicant requests two exceptions to the subdivision requirements that relate to private and common open space. These include: a) Private open space dimensions to be 10 feet by 5 feet, rather than the required 10 feet by 6 feet for Unit Types B and D within the Efficiency Buildings (totaling 48 units). b) Total combined private and common open space for the entire development to be 391 SF per unit, rather than the required 400 SF per unit. 1 Link to final San Luis Ranch Supplemental EIR: https://www.slocity.org/government/department- directory/community-development/documents-online/environmental-review-documents/-folder-1960 Item 8 Packet Page 123 The proposed project exceeds private and common open space requirements identified for the Specific Plan and deviations from the standard Subdivision Regulation open space requirements are very minor. The project also provides a desirable range of unit configurations and units sizes including efficiency units which range from 380-580 square feet and which are the only units that do not fully meet the standard Subdivision Regulations for private open space. As part of its resolution recommending approval to the City Council, the Planning Commission found that the VTTM was consistent with the intent of the Subdivision Regulations, and that the requested exceptions could be made. Findings for the requested exceptions to the Subdivision Regulations, pursuant to Section 16.17.110.C have been incorporated into the City Council Resolution approving the Subdivision. Public Engagement Consistent with the City’s Public Engagement and Noticing (PEN) Manual and the City’s Municipal Code, staff noticed this item per the City’s notification requirements. Newspaper legal advertisements were posted in the New Times ten days prior to each meeting (Architectural Review Commission, Planning Commission, and City Council). Additionally, postcards were sent to both tenants and owners of properties located within 300 feet of the project site ten days before each advisor body hearing. CONCURRENCE The City’s review of the VTTM involved all City departments in the development review process. Various conditions of approval from these departments were included in the Resolution. ENVIRONMENTAL REVIEW The project, including the VTTM and development facilitated by that VTTM, is consistent with the certified Final Environmental Impact Report (FEIR) for SLRSP and exempt from the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Section 15182 (Residential Projects Implementing Specific Plans). On July 18, 2017, the City Council certified the FEIR for the SLRSP and approved the SLRSP through Council Resolution 10822 (2017 Series). A Final Supplemental EIR to address modifications to the phasing plan within the SLRSP was certified by the City Council on July 17, 2018, through Council Resolution 10927 (2018 Series). All mitigation measures adopted as part of the SLRSP FEIR and FSEIR that are applicable to the proposed project are carried forward and applied to the proposed project to effectively mitigate the impacts that were previously identified. The project is exempt from the provisions of the CEQA under Government Code §65457 because the project consists of a residential development and is consistent with the SLRSP, which was approved following certification of the SLRSP FEIR in 2017. No Supplemental Environmental Impact Report is required pursuant to Public Resources Code §21166 and State CEQA Guidelines Section 15162 because: 1) the project does not include or require any revisions to the certified SLRSP FEIR or FSEIR; 2) no substantial changes would occur with respect to the circumstances under which the project is being undertaken, and no revisions to the SLRSP FEIR or FSEIR are required; and 3) no new information of substantial importance is available that was not already known at the time the SLRSP FEIR and FSEIR were certified. Item 8 Packet Page 124 With respect to the requested exceptions to the Subdivision Regulations, these exceptions are minor as described in this agenda report and do not conflict with the Subdivision Map Act and do not have the potential to result in any adverse environmental impacts. Therefore, the project is in substantial conformance with the intent of the SLRSP, including requirements related to project design, including open space. For that reason, the existing certified CEQA documentation related to the SLRSP and VTTM is adequate to address issues related to the requested exceptions to the Common Interest Subdivision Development Standards as outlined in the Subdivision Regulations. FISCAL IMPACT Budgeted: No Budget Year: N/A Funding Identified: No Funding Sources Current FY Cost Annualized On-going Cost Total Project Cost General Fund N/A State Federal Fees Other: Total N/A There will be no net fiscal impact related to approving the VTTM. A Development Agreement that covers all development within the SLRSP was approved in 2019, and a Community Facilities District (CFD) was subsequently approved by the City Council in order to help facilitate the construction of required infrastructure as development occurs under the SLRSP. The proposed VTTM is consistent with and implements a portion of the SLRSP and Development Agreement. No previously unanticipated fiscal impacts would occur as a result of this action. ALTERNATIVES 1. Continue project. An action to continue the item should include a detailed list of additional information or analysis required. 2. Deny the project. An action denying the application should include findings that cite the basis for denial and should reference inconsistency with the General Plan, SLRSP, Zoning Regulations, Subdivision Regulations or other policy documents. Should the Council want to pursue this alternative, Staff recommends that the specific findings under Government Code § 65915(d)(1)(B) and (d)(3) are adequately addressed. Item 8 Packet Page 125 Attachments: a - Draft Resolution b - COUNCIL READING FILE - Vesting Tentative Tract Map Plans c - COUNCIL READING FILE - 02/26/2020 PC Staff Report & Draft Minutes d - Planning Comission Resolution No. 1007-20 (SBDV-0747-2019 - 1035 Madonna Road) e - COUNCIL READING FILE - Project Plan Set Item 8 Packet Page 126 RESOLUTION NO. ______ (2020 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, APPROVING A VESTING TENTATIVE TRACT MAP (VTTM 3150) WITHIN PREVIOUSLY APPROVED VESTING TENATIVE TRACT MAP 3096 TO CREATE CONDOMINIUM OWNERSHIP SPACE WITHIN THE 296 UNITS APPROVED BY DEVELOPMENT PLAN APPROVAL ARCH-0459-2019 WITHIN THE NG- 30 ZONE OF THE SAN LUIS RANCH SPECIFIC PLAN, WITH REQUESTED EXCEPTIONS TO THE MINIMUM DIMENSIONS OF PRIVATE OPEN SPACE, AND THE TOTAL COMBINED PRIVATE AND COMMON OPEN SPACE REQUIREMENT FOR EACH UNIT, AND A DETERMINATION THAT THE PROJECT IS CONSISTENT WITH THE CERTIFIED FINAL EIR FOR SAN LUIS RANCH SPECIFIC PLAN AND EXEMPT FROM FURTHER ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA); AS REPRESENTED IN THE STAFF REPORT AND ATTACHMENTS DATED APRIL 7, 2020 (1035 MADONNA ROAD, SBDV-0747-2019) WHEREAS, the Planning Commission of the City of San Luis Obispo conducted a public hearing in the Council Chamber of City Hall, 990 Palm Street, San Luis Obispo, California, on March 11, 2020, which was continued from a public hearing held on February 26, 2020, pursuant to a proceeding instituted under SBDV-0747-2019, MI San Luis Ranch, LLC, applicant; and WHEREAS, the Planning Commission of the City of San Luis Obispo recommended approval of Vesting Tentative Tract Map 3150 as conditioned pursuant to said application; and WHEREAS, the City Council of the City of San Luis Obispo conducted a public hearing in the Council Chamber of City Hall, 990 Palm Street, San Luis Obispo, California, on April 7, 2020, pursuant to a proceeding instituted under SBDV-0747-2019, MI San Luis Ranch, LLC, applicant; and WHEREAS, the City Council of the City of San Luis Obispo has duly considered all evidence, including the testimony of the applicant, interested parties, and evaluation and recommendations by staff, presented at said hearing; and WHEREAS, notices of said public hearings were made at the time and in the manner required by law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Luis Obispo as follows: SECTION 1. Findings. The City Council hereby approves the project (SBDV-0747- 2019), based on the following findings: Item 8 Packet Page 127 Resolution No. _______ (2020 Series) Page 2 1. The design of the common interest subdivision is consistent with the General Plan and San Luis Ranch Specific Plan (SLRSP) because the proposed subdivision is consistent with the development pattern established in the neighborhood and the resulting parcels allow for residences with sufficient usable outdoor space. 2. The site is physically suited for the type and density of development allowed in the NG-30 zone of the SLRSP, since only minor deviations from open space requirements from the Subdivision Regulations for the efficiency units are required and all other units within the project comply with the private and community open space requirements of the SLRSP; resulting development will be subject to consistency with the development standards of the Zoning Regulations. 3. The design of the subdivision will not conflict with easements for access through (or use of property within) the proposed subdivision since all parcels will have adequate access from Madonna Road and the underlying project where condominium units will be created is consistent with the circulation pattern and planned accessways as envisioned within the SLRSP for which this project is a component of. 4. The design of the common interest subdivision is not likely to cause serious health problems, substantial environmental damage, or substantially and unavoidably injure fish or wildlife or their habitat because the subdivision would be sufficiently setback from creeks or other potentially significant habitat areas for fish and wildlife, is surrounded by urban development, and is planned for further urban development consistent with the approved SLRSP and Final EIR and Final Supplemental EIR for that project. Common Interest Subdivision Exceptions Findings 5. The property to be divided is of such size that it is impractical/undesirable, in this particular case, to conform to the strict application of the standards codified in the Subdivision Regulations because the project has been designed cohesively to result in a more efficient use of the land and allow for the achievement of City housing goals, including those related to affordability since the condominium units are located in an approved development project which provides for a range of product sizes and types with minor exceptions to open space requirements only required for the smallest “efficiency unit” product type. 6. The required common and private open space standards would decrease the size or number of units within the project resulting in a loss of entitlement as majority of the residential units are smaller and the efficiency units are far smaller than what the Subdivision Regulations set as a threshold where full compliance with property improvement standards would decrease the size or number of units (900 square feet for 1-bedroom and 1,200 square feet for two-bedroom units). The deviation from open space requirements are minor and the project is fully consistent with requirements for open space in the San Luis Ranch Specific plan where the units are located. Item 8 Packet Page 128 Resolution No. _______ (2020 Series) Page 3 7. Granting the exceptions is in accord with the intent and purposes of the Subdivision Regulations and is consistent with the General Plan because the exceptions do not grant special privileges that would be inconsistent with the limitations upon other properties. The project site zoning is designated with the NG-30 zone which is unique to the San Luis Ranch Specific Plan where the units to be subdivided are located. The units requiring the exceptions are located within a specific plan that is cohesively planned with goals for provision of affordable housing that is deed restricted and “affordable by design” which are not applicable to other areas of the City that are in the vicinity of the project. 8. The proposed exceptions to the Subdivision Regulations will not affect the functionality of proposed development, nor the utility of the private open space within the project. The requested exceptions are minor in nature and no useful purpose would be realized by requiring full compliance as the project does provides community open space and private open space consistent with requirements of the SLRSP. SECTION 2. Environmental Review. The project is consistent with the certified Final Environmental Impact Report (FEIR) for SLRSP and exempt from the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Section 15182(c) (Residential Projects Implementing Specific Plans). On July 18, 2017, the City Council certified the FEIR for the SLRSP and approved the SLRSP through Council Resolution 10822 (2017 Series). A Final Supplemental EIR to address modifications to the phasing plan within the SLRSP was certified by the City Council on July 17, 2018, through Council Resolution 10927 (2018 Series). All mitigation measures adopted as part of the SLRSP FEIR and FSEIR that are applicable to the proposed project are carried forward and applied to the proposed project to effectively mitigate the impacts that were previously identified. The project is exempt from the provisions of the CEQA under Government Code §65457 because the project consists of a residential development and is consistent with the SLRSP, which was approved following certification of the SLRSP FEIR in 2017. No Supplemental Environmental Impact Report is required pursuant to Public Resources Code §21166 and State CEQA Guidelines Section 15162 because: 1) the project does not include or require any revisions to the certified SLRSP FEIR or FSEIR; 2) no substantial changes would occur with respect to the circumstances under which the project is being undertaken, and no revisions to the SLRSP FEIR or FSEIR are required; and 3) no new information of substantial importance is available that was not already known at the time the SLRSP FEIR and FSEIR were certified. With respect to the requested exceptions to the Subdivision Regulations, these exceptions are minor as described in Section 3.4 of this staff report and do not conflict with the Subdivision Map Act and do not have the potential to result in any adverse environmental impacts. Therefore, the project is in substantial conformance with the intent of the SLRSP, including requirements related to project design, including open space. For that reason, the existing certified CEQA documentation related to the SLRSP and VTTM is adequate to address issues related to the requested exceptions to the Common Interest Subdivision Development Standards as outlined in the Subdivision Regulations. Item 8 Packet Page 129 Resolution No. _______ (2020 Series) Page 4 SECTION 3. Action. The project conditions of approval do not include mandatory code requirements. Code compliance will be verified during the plan check process, which may include additional requirements applicable to the project. The City Council hereby approves the common interest subdivision with the incorporation of the following conditions: Planning Division 1. All project conditions and noted code requirements associated with the approval of the project as approved by Planning Commission on March 11, 2020 (ARCH-0459-2018), shall be incorporated herein as conditions of approval. 2. The project shall comply with all mitigation measures and conditions applicable to the project site, as established under City Council Resolutions No. 10822 (2017 Series) and No. 10927 (2018 Series). Engineering Division – Public Works/Community Development Department 3. The subdivision shall be recorded with a final map. The final map preparation and monumentation shall be in accordance with the city’s Subdivision Regulations, Engineering Standards, and the Subdivision Map Act. The final map shall use U.S. Customary Units and shall include monumentation in accordance with the current City Engineering Standards. 4. The final map exhibits and legal descriptions shall be prepared by a California Licensed Land Surveyor or Civil Engineer authorized to practice land surveying. 5. Park In-Lieu fees shall be paid for the proposed new dwelling units prior to building permit issuance, subject to the satisfaction of the Community Development Director. Credit for the existing houses/dwellings that were demolished or relocated/converted will be applicable. 6. The building plan submittal may be used to show some or all of the required private on - site subdivision improvements. Any improvements or construction staging located within the public right-of-way will require a separate encroachment permit and associated inspection fees based on the fee schedule in effect at the time of permit issuance. A separate subdivision improvement plan review fee and subdivision map check fee will be required for the Public Works Department review of the subdivision improvements and final map in accordance with the most current fee resolution. Item 8 Packet Page 130 Resolution No. _______ (2020 Series) Page 5 7. The site development plan submittal shall show any parking, access, utility, site, and/or drainage improvements required to support the proposed subdivision. The building plan submittal shall show all existing public and/or private utilities and improvements shall be approved to the satisfaction of the Community Development Director and Public Works Director prior to recordation of the final map. Unless otherwise waived or deferred, the site/utility plan shall include drainage improvements, water, sewer, storm drains, gas, electricity, telephone, cable TV, and any related utility company meters for each lot if applicable. Any utility relocations, demolitions, water well or private waste system abandonments, and/or other on-site work shall be completed with proper permits and receive final inspection approvals prior to recordation of the final map. 8. Gas service may not be required to each lot/unit if the approved building plans do not propose mixed fuels and “all electric” residences are proposed. If proposed, a “Notice of Requirements” may be required for concurrent recordation with the map to identify the lack of gas service to any lot(s)/unit(s). 9. Any easements including but not limited to provisions for all public and private utilities, access, grading, drainage, storm drain systems, slope banks, construction, common driveways, and maintenance of the same shall be shown on the final map and/or shall be recorded separately prior to map recordation if applicable. Said easements may be provided for in part or in total as blanket easements. 10. The map may be recorded prior to construction of the required public and/or private subdivision improvements. If so, the map conditions or code requirements may be satisfied by the preparation and approval of a subdivision improvement plan. A subdivision agreement and guarantee will be required for this process. 11. An Operation and Maintenance Manual for the stormwater improvements and Private Stormwater Conveyance Agreement shall be provided in conjunction with the development project. The Stormwater Agreement shall be recorded separately or concurrent with the map recordation. 12. The final map shall include reference to the project soils report in accordance with the subdivision regulations. 13. The final map shall include an “Additional Map Sheet” to show the existing and proposed floodplain limits and base flood elevations for both the Cerro San Luis Channel and Prefumo Creek in accordance with the final map exhibits and supporting documentation for Tract 3096. Utilities Department 14. The proposed utility infrastructure shall comply with the latest engineering design standards effective at the time the building permit is obtained and shall have reasonable alignments needed for maintenance of public infrastructure along public roads. Item 8 Packet Page 131 Resolution No. _______ (2020 Series) Page 6 15. The proposed project is within an area subject to shallow groundwater, therefore heat-fused HDPE pipe shall be used for the proposed private and public sewer collection system to prevent groundwater infiltration. All proposed sewer creek crossings shall be detailed in profile view of the proposed infrastructure improvement plans. 16. Any private sewer services that cross one parcel for the benefit of another shall provide evidence that a private utility easement appropriate for those facilities has been recorded prior to final Building Permit. 17. If commercial uses in the project include food preparation, provisions for grease interceptors and FOG (fats, oils, and grease) storage within solid waste enclosure(s) shall be provided with the design. These types of facilities shall also provide an area inside to wash floor mats, equipment, and trash cans. The wash area shall be drained to the sanitary sewer. 18. The fire service shall connect to the proposed private water main within the public right of way and shall install a RPDA backflow preventor system. If private hydrants are proposed, the RPDA shall be equipped with a detector assembly to track water used by the hydrants. 19. The private water distribution system shall be looped within the development and will serve the proposed townhomes using a public water meter and a 13D fire protection system. The remaining structures shall have separate services from the private water distribution system for domestic meters and fire laterals compliant with 13R requirements. Each building cluster, or structure, shall be equipped with a public master meter and private sub-meters compliant with the CC&Rs. The proposed private distribution system shall be based on hydraulic model and calculations per Section 6 of the Engineering Standards, and common area parcels receiving both potable and recycled water services shall be equipped with an domestic water service shall have a separate water system with a master meter and private sub-meters that includes an RP-backflow preventor per Engineering Standards for sites utilizing recycled water. 20. The site is within the City’s Water Reuse Master Plan area and landscape irrigation for the project shall utilize recycled water. 21. Irrigation systems using recycled water shall be designed and operated as described consistent with the City’s Procedures for Recycled Water Use, including the requirement that sites utilizing recycled water require backflow protection on all potable service connections. 22. The project’s Landscape Plan shall provide total estimated total water use (ETWU), and maximum applied water allowance (MAWA). 23. Recycled water, or another non-potable water source, shall be used for construction water (dust control, soil compaction, etc.). An annual Construction Water Permit is available from the City’s Utilities Department. Item 8 Packet Page 132 Resolution No. _______ (2020 Series) Page 7 24. Final grades and alignments of all public and/or private water, recycled water, and sewer shall be approved to the satisfaction of the Utilities Department. The final location, configuration, and sizing of on-site service laterals and meters shall be approved by the Utilities Director in conjunction with the review of the building plans, fire sprinkler plans, and/or public improvement plans. 25. Management of refuse generations for waste, recyclables, and organics shall comply with state law per AB 1826 and the local waste management ordinance to reduce greenhouse gas emissions. 26. Driveways and access routes to all refuse receptacles shall be designed to accommodate the size and weight of the garbage trucks; a written confirmation from the San Luis Garbage Company shall be included in the building permit plans for the proposed project. 27. Trash enclosure(s) shall conform the access requirements by the San Luis Garbage Company and refuse bins shall be sized to provide a reasonable level of service. 28. Trash enclosures shall be sized appropriately such that bins within the enclosure shall not be stacked in front of other bins. The building permit submittal shall submit trash enclosure details that are consistent with the City’s Development Standards for Solid Waste. 29. Per the General Requirements of the City’s Development Standards for Solid Waste, bin enclosure walls shall be at least 6’ or the height of the bin enclosure door, whichever is greater. 30. Existing well(s) shall be destroyed per County Health Requirements and the California Department of Water Resources Standard Bulletin 74-81 and 74-90, except for the dewatering wells. Dewatering well(s) must be kept in service and offered to the City for groundwater motoring programs; this item may be waived to the satisfaction of the City if the well abandonment is necessary for site development or if the abandonment is required by separate private agreement. Fire Department 31. All access roads less than 36 feet in width shall have restricted parking and posted as fire lanes. One side only where 28-36 feet in width, both sides where less than 28 feet. 32. City standard fire hydrants shall be installed, spaced so as not to exceed 300 feet to any exterior wall in the development. Planning Commission 3-11-20 33. Lot 10 shall be considered for possible passive park development in the event a future development plan within the SLRSP includes this area, subject to requirements and restrictions included in the SLRSP Final EIR, including but not limited to the provisions of the Habitat Mitigation and Monitoring Plan prepared pursuant to EIR Mitigation Measure BIO-2(a). Item 8 Packet Page 133 Resolution No. _______ (2020 Series) Page 8 Indemnification 34. The applicant shall defend, indemnify and hold harmless the City and/or its agents, officers and employees from any claim, action or proceeding against the City and/or its agents, officers or employees to attack, set aside, void or annul, the approval by the City of this project, and all actions relating thereto, including but not limited to environmental review (“Indemnified Claims”). The City shall promptly notify the applicant of any Indemnified Claim upon being presented with the Indemnified Claim and the City shall fully cooperate in the defense against an Indemnified Claim. Upon motion of Council Member _________, seconded by Council Member ___________, and on the following roll call vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this _____ day of _________ 2020. ____________________________________ Mayor Heidi Harmon ATTEST: ____________________________________ Teresa Purrington City Clerk APPROVED AS TO FORM: ____________________________________ J. Christine Dietrick City Attorney IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ______________________. ____________________________________ Teresa Purrington City Clerk Item 8 Packet Page 134 Item 8 Packet Page 135 Item 8 Packet Page 136 Item 8 Packet Page 137 Item 8 Packet Page 138 Item 8 Packet Page 139 Item 8 Packet Page 140 Item 8 Packet Page 141 Item 8 Packet Page 142