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HomeMy WebLinkAboutItem 15 - One-Time Funding Allocation PresentationOne-Time Budget Allocations and Formal Adoption of Federal Emergency Procurement Procedures. March 17, 2020 Recommendations 1.Approve Resolution authorizing the City Manager to utilize $6,185,574 in unassigned FY2018 -19 fund balance for the purposes as listed in Section 1; and 2.Approve one-time funding allocations for the Enterprise funds and Public Art Fund; and 3.Approve one full-time equivalent ( FTE) position in support of the reorganization of Community Service departments; and 4.Review recommended changes to the Capital Improvement Plan. 5.Approve a resolution formally adopting the federal emergency and federal grant procurement procedures in place since February 1, 2019. Ending Position FY18-19 Reserve for emergency use related to the effects of COVID-19 or as outlined in original staff report, by authorization of City Manager. COVID-19 Recommendation City Manager Authorization to utilize $6,185,574 in unassigned FY 2018-19 fund balance for the following purposes: a)Any and all emergency measures required to assure public health and safety in response to the COVID-19 health emergency. b)To address and mitigate the long-term fiscal ramifications due to the COVID-19 health emergency. c)Make additional one-time payments to CalPERS as determined responsible given the City’s long-term fiscal impact when better known d)Allocate budget to FY 2019-20 and FY 2020-21 as outlined in the staff report from March 17,2020,if the funding is not otherwise required to respond to the COVID-19 health emergency or to preserve the long-term fiscal health of the City One Time Funding Considering the Fiscal Health Response Plan, one -time funding allocations were determined based on mission critical needs or costs associated with public health and safety. Pending COVID-19 Fiscal Impact Capital Improvement Plan Overview •Capital Budget prepared over multi -year period •Focus on maintenance of existing infrastructure •Projects individually approved by Council •Portfolio of projects for a budgetary cycle •Budget and project specification adjustments made prior to construction Upcoming Challenges: Unprecedented escalation in construction costs Volatility in financial market Adjustment of Capital Budget Current over- realized revenues Unprecedented Construction Costs Project timing Constraints Reprioritization Deferral Funding Augmentation ➢Present to Revenue Oversight Committee (REOC) on March 18, 2020 TBD ➢Council Consideration on April 7, 2020 (TBD) Formal Adoption of Federal Procedures •Defines the City’s procurement policies for when federal funds are procured •Defines the City’s policies when using federal grant funds subject to Federal regulations •Practices and policies were implemented on February 1, 2019 •This request to formally adopt the procedures that have been followed since implementation •Aids in public assistance funding from FEMA in case of a declared emergency Approval of Additional FTE •Fully funded position as part of approved 2019 - 20 Financial Plan Operating Program Enhancements. •During transition, numerous vacancies have allowed the delay of adding an additional Full Time Employee (FTE). •Additional FTE now needed to continue implementing new structure Recommendations 1.Approve Resolution authorizing the City Manager to utilize $6,185,574 in unassigned FY2018 -19 fund balance for the purposes as listed in Section 1; and 2.Approve one-time funding allocations for the Enterprise funds and Public Art Fund; and 3.Approve one full-time equivalent ( FTE) position in support of the reorganization of Community Service departments; and 4.Review recommended changes to the Capital Improvement Plan. 5.Approve a resolution formally adopting the federal emergency and federal grant procurement procedures in place since February 1, 2019.