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09-06-2016 Agenda Packet
Tuesday, September 6, 2016 6:00 PM REGULAR MEETING Council Chamber 990 Palm Street San Luis Obispo Page 1 CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Carlyn Christianson, Dan Rivoire, Vice Mayor Dan Carpenter, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Council Member Ashbaugh PRESENTATIONS 1. PRESENTATION BY PUBLIC WORKS DIRECTOR GRIGSBY, REGARDING TRANSPORTATION AWARDS (GRIGSBY – 15 MINUTES) PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (gov. Code sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. San Luis Obispo City Council Agenda September 6, 2016 Page 2 2. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation Waive reading of all resolutions and ordinances as appropriate. 3. MINUTES OF MAY 24, JUNE 9, JULY 12, JULY 14, JULY 19 SPECIAL AND REGULAR, AND AUGUST 16, 2016 (GALLAGHER / MAIER) Approve the Minutes of the City Council meetings of July 12, July 14, July 19 Special and Regular, and August 16, 2016. 4. REQUEST FOR PROPOSALS (RFP) – FOR PLANNING, BUILDING & SAFETY, FIRE AND ENGINEERING PLAN CHECK AND INSPECTION SERVICES (CODRON / RYAN) Recommendation 1. Approve the following Request for Proposals (RFPs) to provide planning, plan check, and inspection “on-call” services to supplement Planning, Engineering, Fire and Building & Safety resources to maintain processing times. a. Development Review Services for Building & Safety, Fire, and Engineering Plan Check and Inspection Services (Specification No. 91520); and b. General Planning Services (Specification No. 91521); and 2. Authorize the City Manager to execute the agreements associated with the selected consulting firms; and 3. Authorize the Finance Director to execute and amend Purchase Orders for individual consultant service contracts in an amount not-to-exceed authorized Development Services Fee Revenue carry forward amount. 5. DOWNTOWN CONCEPT PLAN CREATIVE VISION TEAM APPOINTMENT (CODRON / GERSHOW) Recommendation 1. Appoint Keith Gurnee, Eric Meyer and Melanie Mills to the Downtown Concept Plan Creative Vision Team (CVT), as recommended by the Council subcommittee made up of Council members Christianson and Rivoire; and 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, to modify the makeup of the Downtown Concept Plan Creative Vision Team (CVT) and Guidelines.” San Luis Obispo City Council Agenda September 6, 2016 Page 3 6. CONTRACT WITH WATRY DESIGN, INC. FOR PREPARATION OF A FOCUSED ENVIRONMENTAL IMPACT REPORT AND ADDITIONAL DESIGN SERVICES FOR THE PALM-NIPOMO PARKING STRUCTURE (GRIGSBY / BOCHUM / SCOTT) Recommendation Authorize the City Manager to execute a Contract with Watry Design, Inc. for preparation of a Focused Environmental Impact Report and additional Design Services for the Palm - Nipomo Parking Structure. 7. CONTRACT WITH KIMLEY-HORN AND ASSOCIATES FOR PURCHASE OF PARK+ PROGRAM (A PARKING DEMAND MODELING PLATFORM) (GRIGSBY BOCHUM / SCOTT) Recommendation Approve and authorize the Mayor to execute a Contract with Kimley-Horn and Associates for the purchase of the Park+ program. 8. FINANCIAL PLAN SCHEDULE FOR 2017-19 (BRADFORD) Recommendation Approve the goal setting process and timetable for the development of the 2017-19 Financial Plan. 9. VEHICLE/EQUIPMENT SURPLUS DESIGNATION AND AUTHORIZATION OF SALE (GRIGSBY / BOCHUM / SHUCK) Recommendation Authorize the surplus designation and disposal of surplus units in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Sections 405-L, 480-A and 480-B. 10. STREETS BACKHOE, AERIAL LIFT TRUCK, AND ASPHALT GRINDER & URBAN FORESTRY AERIAL LIFT TRUCK, SPECIFICATION NOS. 91363, 91471, 91462, & 91476 (GRIGSBY / BOCHUM / SHUCK) Recommendation 1. Authorize the Finance Director to execute purchase orders to: a. Quinn Caterpillar in the amount of $127,793.15 for the purchase of one 2016 Caterpillar 420F2 Backhoe Loader; and b. Altec Industries Inc. in the amount of $104,396.80 for the purchase of one 2016 Ford F-550 outfitted with an Altec AT235 Hybrid-Electric Aerial Lift; and San Luis Obispo City Council Agenda September 6, 2016 Page 4 c. Altec industries Inc. in the amount of $188,743.47 for the purchase of one 2017 Freightliner Heavy Duty Truck outfitted with an Altec LR7-60E70RM Hybrid- Electric Aerial Lift; and d. Asphalt Zipper in the amount of $115,225.20 for the purchase of one 2016 Asphalt Zipper AZ360B Asphalt Grinder; and 2. Authorize the Finance Director to transfer $14,000 from completed Fleet Replacement CIP projects to specification number 91471, $7,000 to specification number 91476, and $27,000 to specification 91462; and 3. Authorize the surplus designation of the Fleet Asset No. 0122, 0421, 0615, and 9407 by sale, auction, trade-in or other method in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Section 405-L and 480. BUSINESS ITEMS 11. REVIEW LUNETA STREET GENERAL PLAN AND NEIGHBORHOOD TRAFFIC ISSUES (GRIGSBY / HUDSON – 90 MINUTES) Recommendation 1. Authorize staff to evaluate an amendment to the General Plan eliminating the Luneta Street connection and return to the Planning Commission and City Council with a recommendation; and 2. Authorize the use of $10,000 from 2015-16 General Fund carryover for the necessary traffic study and environmental assessment for a potential General Plan and EIR amendment; and 3. Authorize the use of $25,000 from 2015-16 General Fund carryover for preliminary design & right of way services to analyze fire turn-around options on Luneta. 12. MEMORANDUM OF AGREEMENT BETWEEN THE CITY AND THE COUNTY REGARDING THE CITY’S SPHERE OF INFLUENCE (CODRON / FOWLER – 30 MINUTES) Recommendation Authorize the Mayor to enter into and sign a Memorandum of Agreement between the City of San Luis Obispo and the County of San Luis Obispo Regarding the Sphere of Influence. San Luis Obispo City Council Agenda September 6, 2016 Page 5 13. REVIEW WORK SCOPE AND AUTHORIZE A REQUEST FOR PROPOSAL (RFP) FOR CONSULTANT SERVICES TO UPDATE THE CITY’S ZONING REGULATIONS (CODRON / DAVIDSON – 30 MINUTES) Recommendation 1. Review work scope and provide feedback on the proposed tasks and related budget to implement the Land Use and Circulation Element (LUCE) and other identified Zoning Regulation updates; and 2. Authorize the issuance of request for proposals (RFP) for consultant services to assist staff in updating the City’s Zoning Regulations; and 3. Authorize the City Manager to award a consultant services agreement in an amount not - to-exceed $225,000 as budgeted in the 2015-17 Financial Plan for updating the Zoning Regulations and the associated environmental review. COUNCIL LIAISON REPORTS (Not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes each. COUNCIL COMMUNICATIONS (Not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURNMENT The next Regular City Council Meetings are scheduled for Tuesday, September 20, 2016 at 4:30 p.m. and 6:00 p.m., in the Council Chamber, respectively, 990 Palm Street, San Luis Obispo, California. San Luis Obispo City Council Agenda September 6, 2016 Page 6 LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternati ve formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100. Tuesday, May 24, 2016 Special Meeting of the City Council CALL TO ORDER A Special Meeting of the San Luis Obispo City Council was called to order on Tuesday, May 24, 2016, 2016 at 8:30 a.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Council Members Present: Council Members John Ashbaugh*, Carlyn Christianson, Dan Rivoire, Vice Mayor Dan Carpenter, and Mayor Jan Marx *Council Member Ashbaugh arrived at 8:37 a.m. Council Members Absent: None Staff Present: Katie Lichtig, City Manager; Christine Dietrick, City Attorney; Derek Johnson, Assistant City Manager, Monica Irons, Director of Human Resources, Agency Negotiator Rick Bolanos and , Lee Price, Interim City Clerk were present at Roll Call. PUBLIC COMMENT ON CLOSED SESSION City Attorney Dietrick called for public comment. There was no one present to speak on Closed Session Items. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 Agency Negotiators: Monica Irons, Katie Lichtig, Derek Johnson, Greg Zocher, J. Christine Dietrick, Jon Ansolabehere, Garret Olson, Rick Bolanos Represented Employee Organizations: San Luis Obispo City Employee’s Association (SLOCEA) San Luis Obispo Police Officer’s Association (POA) San Luis Obispo Police Staff Officer’s Association (SLOPSOA) International Association of Firefighters Local 3523 3.a Packet Pg. 7 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of May 24, 2016 – DRAFT Page 2 Unrepresented Employees: Unrepresented Management Employees Unrepresented Confidential Employees REPORT ON CLOSED SESSION City Attorney Dietrick reported that no reportable action was taken during the Closed Session. ADJOURNMENT The meeting was adjourned at 9:42 a.m. The next regular City Council Meeting is scheduled for Tuesday, June 14, 2016 at 4:00 p.m., in the Council Chamber, 990 Palm Street, San Luis Obispo, California. __________________________ Lee Price, MMC Interim City Clerk APPROVED BY COUNCIL: XX/XX/2016 3.a Packet Pg. 8 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo Page 1 Thursday, June 9, 2016 Special Meeting of the City Council CALL TO ORDER A Special Meeting of the San Luis Obispo City Council was called to order on Thursday, June 9, 2016 at 2:00 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Council Members Present: Council Members John Ashbaugh, Carlyn Christianson, Dan Rivoire, Vice Mayor Dan Carpenter, and Mayor Jan Marx. Absent: None Staff Present: Katie Lichtig, City Manager; Christine Dietrick, City Attorney; Derek Johnson, Assistant City Manager, Monica Irons, Human Resources Director and John Paul Maier, Assistant City Clerk; were present at Roll Call. PUBLIC COMMENT PERIOD City Attorney Dietrick called for public comment. There was no one present to speak on the Closed Session Item. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL –EXISTING LITIGATION Paragraph (1) of subdivision (d) of Government Code § 54956.9 Name of Case: San Luis Obispo Police Officers Association v. City of San Luis Obispo; State of California Public Employment Relations Board Case No. LA-CE-729-M CITY ATTORNEY REPORT ON CLOSED SESSION Following the Closed Session, City Attorney Dietrick advised that the City Council took no reportable action during Closed Session. 3.a Packet Pg. 9 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of June 9, 2016 - DRAFT Page 2 ADJOURNMENT The meeting was adjourned at 2:45 p.m. The next Regular City Council Meeting is scheduled for Tuesday, June 14, 2016 at 4:00 p.m., in the Council Chamber, 990 Palm Street, San Luis Obispo, California. __________________________ Lee Price, MMC Interim City Clerk APPROVED BY COUNCIL: XX/XX/2016 3.a Packet Pg. 10 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo Page 1 Council Minutes Tuesday, July 12, 2016 Regular Meeting of the City Council CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, July 12, 2016 at 6:00 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Present: Council Members John Ashbaugh, Carlyn Christianson, Dan Rivoire, Vice Mayor Dan Carpenter, and Mayor Jan Marx. Absent: None Staff: Katie Lichtig, City Manager; Christine Dietrick, City Attorney; Derek Johnson, Assistant City Manager; and Lee Price, Interim City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Council Member Dan Rivoire led the Pledge of Allegiance. 1. PRESENTATION BY CHIEF CANTRELL, REGARDING THE POLICE DEPARTMENT UPDATE Police Chief Deanna Cantrell and Police Captain Keith Storton provided the update and responded to questions. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Russ Brown, San Luis Obispo, asked the Council to delay a public hearing on the Mission Plaza Plan to allow more citizen input on the Downtown Concept Plan. Donald Hedrick, San Luis Obispo, spoke regarding national political events. Mary Lou Johnson, San Luis Obispo, expressed appreciation for the City’s Neighborhood Matching Grant Program and provided an update on a vegetation clean-up project beginning in her neighborhood. 3.a Packet Pg. 11 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of July 12, 2016 - DRAFT Page 2 San Luis Obispo Page 2 San Luis Obispo residents Cheryl McLean and Mila Vujovich-LaBarre expressed concerned regarding development plans for 71 Palomar and urged the Council to engage an independent arborist and other environmental consultants to study impacts to trees, traffic, parking and neighborhood compatibility. ---End of Public Comments--- In response to public comment, Community Development Director Codron explained the process for review of the Downtown Concept Plan and the Mission Plaza Master Plan, that will include a joint meeting of the City Council and the Planning Commission as well as the typical advisory body review process with public outreach before coming back to the Council, as previously approved. City Manager Lichtig assured the Council that this information would be shared with Mr. Brown and other interested parties. Community Development Director Codron provided an update on the review process for the development proposal at 71 Palomar development and indicated he would provide the Council with a memorandum outlining the timeline. CONSENT AGENDA Public Comments: Lydia and Bob Mourenza, and Donald Hedrick of San Luis Obispo pulled Item 4 to voice objections to incentives recommended for an affordable housing project at 774 Caudill Street. The following individuals pulled Item 5 to express support for Human Relations Commission Grants-in-Aid funding recommendations: Sister Theresa Harpin and Donna Wilson (Restorative Partners, Inc.) Carl Hansen (Food Bank Coalition of San Luis Obispo County) Sonya Laputz (Alzheimer’s Association) Sylvia Grayham (Alliance for Pharmaceutical Access) Grace McIntosh (Community Action Partnership San Luis Obispo County) Kay Gore (SLO Syringe Exchange Program) Dr. Consuelo Meux (SLO NOOR Foundation) Julianne McAdams (Senior Nutrition Program of San Luis Obispo County) Donald Hedrick, San Luis Obispo The following individuals pulled Item 5 to ask the Council to reconsider the recommendation and approve their funding requests. Marie Brinkmeyer and Thomas Clough (Senior Volunteer Services: Central Coast Community Volunteer Program) Susan Graves (CASA of San Luis Obispo County) 3.a Packet Pg. 12 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of July 12, 2016 - DRAFT Page 3 San Luis Obispo Page 3 The following individuals pulled Item 6 to express support for Tourism Business District and Promotional Coordinating Committee Grants-in-Aid funding recommendations: Angela Tahti (Arts Obispo) Stacy Hunt and Michael Jencks Central Coast Ecologistics, Inc. Chris Miller (Performing Arts Center, San Luis Obispo) Brian Alhadeff (Opera San Luis Obispo) Roxanne Carr (Friends of Cuesta Performing Arts Center) Denise Leader Stoeber (Cal Poly Arts and San Luis Obispo County Library Foundation) Tom Mitchell (San Luis Obispo Railroad Museum) Erin McCall (Canzona Women’s Ensemble) Jennifer Disunto (Downtown Association) Robert Knowles (Central Coast Shakespeare Festival) Members of TBID and the PCC Matt Wilkins, Stephanie Robertson and Sasha Palazzo Donald Hedrick, San Luis Obispo Mila Vujovich-LaBarre pulled Items 8 and 11 to address the conditions at the Highway 101 and Los Osos Valley Road interchange and the intersection of Highway 101 and Prado Road. ---End of Public Comments--- In response to public comment, Community Development Director Codron provided clarifications about the affordable housing project proposed for 774 Caudill and explained that the Project Study Report for the Prado Road interchange will include a formal review and evaluation process. ACTION: MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5-0, to approve the consent Calendar Items 2 thru 13. 2. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES CARRIED 5-0 to waive reading of all resolutions and ordinances as appropriate. 3. MINUTES OF APRIL 19 AND MAY 3, 2016 CARRIED 5-0 to approve the minutes of the City Council meetings of April 19 and May 3, 2016. 4. REQUEST FOR ALTERNATIVE INCENTIVES TO PROVIDE FOR AFFORDABLE HOUSING THAT INCLUDE A DENSITY BONUS OF 48 PERCENT AND A REDUCTION IN SITE DEVELOPMENT STANDARDS FOR THE MAXIMUM BUILDING HEIGHT TO EXTEND UP TO 47.5 FEET WHERE 40 FEET IS PERMITTED FOR 774 CAUDILL STREET (CITY FILE NO. AFFH-3142- 2016) CARRIED 5-0 to adopt a Resolution No. 10734 (2016 Series) entitled “A Resolution of the 3.a Packet Pg. 13 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of July 12, 2016 - DRAFT Page 4 San Luis Obispo Page 4 City Council of the City of San Luis Obispo, California, approving the alternative incentives to provide for affordable housing that include a density bonus of 48 percent and a reduction in site development standards for the maximum building height to extend to 47.5 feet where 40 feet is normally permitted, with a categorical exemption form environmental review pursuant to Section 15332 of the California Environmental Quality Act (CEQA) Guidelines as presented in the City Council agenda report and attachments dated July 12, 2016 (744 Caudill AFFH-3142-2016).” 5. CONSIDERATION OF 2016-17 HUMAN RELATIONS COMMISSION (HRC) GRANTS-IN-AID (GIA) FUNDING RECOMMENDATIONS CARRIED 5-0 to: 1. As recommended by the Human Relations Commission, approve the 2016-17 Grants-in- Aid funding allocations in the amount of $138,500; and 2. Authorize the Community Development Director to execute agreements with each grant recipient. 6. 2016-17 COMMUNITY PROMOTIONS PROGRAM – TOURISM BUSINESS IMPROVEMENT DISTRICT (TBID) AND PROMOTIONAL COORDINATING COMMITTEE (PCC) CARRIED 5-0 to: As recommended by the Tourism Business Improvement District (TBID) Board and the Promotional Coordinating Committee (PCC): 1. Authorize the City Manager to enter into various contracts and program expenditures for the Tourism Business Improvement District (TBID) not to exceed the 2016-17 program budget of $1,434,000 based on the recommendations by the TBID Board; and 2. As recommended by the Tourism Business Improvement District (TBID) Board, approve the first two-year extension of the contract with Barnett Cox and Associates (BCA) and Matchfire (as successor in interest of Studio Good) for marketing services in the amount of $814,500; and 3. Authorize the City Manager to enter into various contracts and program expenditures for Community Promotions not to exceed the 2016-17 program budget of $403,609 based on the recommendations by the Promotional Coordinating Committee (PCC); and a. This includes the 2016-17 Grants-in-Aid (GIA) allocations in the amount of $100,000 and authorization to execute individual agreements with each grant recipient. b. This includes the first one-year term renewal of the contract with FreshBuzz for promotional services in the amount of $30,000. 3.a Packet Pg. 14 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of July 12, 2016 - DRAFT Page 5 San Luis Obispo Page 5 4. Authorize the City Manager to enter into contracts utilizing the TBID Fund carryover and un-appropriated fund balance from the 2015-16 fiscal year for tourism marketing expenditures in 2016-17 based on the recommendations by the TBID Board; and 5. Authorize the City Manager to enter into contracts utilizing the TBID Fund Reserve of $100,000 for tourism marketing expenditures in 2016-17 based on the recommendations by the TBID Board. 7. 2016 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM APPLICATION CARRIED 5-0 to: 1. Authorize staff to submit an application for a 2016 Edward Byrne Memorial Justice Assistance Grant in the amount of $13,873. 2. If the grant is awarded, authorize the City Manager to execute necessary grant documents and direct the appropriation of monies into the accounts required to administer the grant. 8. LOS OSOS VALLEY ROAD/US 101 INTERCHANGE IMPROVEMENT PROJECT LANDSCAPE AND MITIGATION, SPECIFICATION NO. 91435 - COOPERATIVE AGREEMENT WITH CALTRANS CARRIED 5-0 to approve a Cooperative Agreement with the State of California Department of Transportation (Caltrans) to allow for the construction and maintenance of the Los Osos Valley Road/US 101 Interchange Improvements Project - Landscape, Irrigation, Environmental Mitigation, and Erosion Control Design, Specification No. 91435. 9. JENNIFER STREET SEWER LINE REPLACEMENT, SPECIFICATION NO. 91185 CARRIED 5-0 to: 1. Approve plans and specifications for the Jennifer Street Sewer Line Replacement, Specification No. 91185 and authorize staff to advertise for bids; and 2. Authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer's estimate of $802,000. 10. RAILROAD TRAIL MAINTENANCE 2016 CARRIED 5-0 to: 1. Approve plans and specifications for the Railroad Trail Maintenance project, Specification No. 91422; and 2. Authorize staff to formally advertise for bids; and 3.a Packet Pg. 15 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of July 12, 2016 - DRAFT Page 6 San Luis Obispo Page 6 3. Authorize the City Manager to award the construction contract if the lowest bid is less than the Engineer’s Estimate of $90,000. 11. CALTRANS COOPERATIVE AGREEMENT: PRADO & HWY 101 CARRIED 5-0 to: 1. Approve a cooperative agreement with CalTrans for the processing of a Project Study Report (PSR) for improvements to the Prado Road/ US 101 interchange; and 2. Authorize the City Manager to execute the agreement pending deposit of sufficient funds from the San Luis Ranch to reimburse PSR activities and Caltrans review; and 3. Appropriate $25,000 from the Transportation Impact Fee Account (Fund 405) to fund City related work on the Project Study Report. 12. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CURB RAMPS 2016 PROJECT, SPECIFICATION 91445 CARRIED 5-0 to: 1. Award a contract to Victor Concrete, Inc. in the amount of $204,800 for the CDBG Curb Ramps 2016 project, Specification No. 91445; and 2. Approve a transfer of $133,000 from the design phase of the Street Reconstruction and Resurfacing Master Account to the projects construction phase. 13. RESOLUTION AUTHORIZING THE COUNTY’S COLLECTION OF FIRE AND LIFE SAFETY INSPECTION FEES FOR 2015-16 ON THE SECURED PROPERTY TAX ROLL FOR 2016-17 CARRIED 5-0 to adopt Resolution No. 10735 (2016 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the San Luis Obispo County Auditor to collect fees for 2015-16 Fire and Life Safety Inspections of multi dwelling properties containing three or more dwelling units on the secured property tax roll for fiscal year 2016-17 pursuant to California Government Code Section 54988, et seq.” LIAISON REPORTS Council Member Ashbaugh mentioned he had distributed his Liaison Report earlier and added that he attended the workshop on the Downtown Concept Plan. In response to his question regarding the resignation of Ken Schwartz from the Creative Vision Team, City Manager Katie Lichtig provided an update on the process for filling the unscheduled vacancy. 3.a Packet Pg. 16 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of July 12, 2016 - DRAFT Page 7 San Luis Obispo Page 7 COUNCIL COMMUNICATIONS None. PUBLIC COMMENT ON CLOSED SESSION ITEM Mayor Marx called for public comment. There was no one present to speak on Closed Session items. Closed Session convened at 8:20 P.M. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 Agency Negotiators: Monica Irons, Katie Lichtig, Derek Johnson, Greg Zocher, J. Christine Dietrick, Jon Ansolabehere, Garret Olson, Rick Bolanos Represented Employee Organizations: San Luis Obispo City Employee’s Association (SLOCEA) San Luis Obispo Police Officer’s Association (POA) San Luis Obispo Police Staff Officer’s Association (SLOPSOA) International Association of Firefighters Local 3523 Unrepresented Employees: Unrepresented Management Employees Unrepresented Confidential Employees B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code § 54956.9: No. of potential cases: One. A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency. These facts and circumstances that might result in litigation, but which the local agency believes are not yet known to a potential plaintiff or plaintiffs. (Government Code § 54956.9 (e)(1)) C. CONFERENCE WITH LEGAL COUNSEL –EXISTING LITIGATION Paragraph (1) of subdivision (d) of Government Code § 54956.9; Name of case: San Luis Obispo Police Officers Association v. City of San Luis Obispo; State of California Public Employment Relations Board Case No. LA-CE-729-M 3.a Packet Pg. 17 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of July 12, 2016 - DRAFT Page 8 San Luis Obispo Page 8 CITY ATTORNEY REPORT ON CLOSED SESSION The City Attorney reported that there were no reportable actions taken on any of the three items. ADJOURNMENT The meeting was adjourned at 9:07 p.m. The Council adjourned to a Special Meeting to be held on Thursday, July 14, 2016 at 4:00 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, for the purposes of conducting a closed session related to confidential personnel matters. The next Regular City Council meeting is scheduled for July 19, 2016 at 6:00 p.m., in the Council Chamber, respectively, in the Council Chamber, 990 Palm Street, San Luis Obispo, California. __________________________ Lee Price, MMC Interim City Clerk APPROVED BY COUNCIL: XX/XX/2016 3.a Packet Pg. 18 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo Page 1 Thursday, July 14, 2016 Special Meeting of the City Council CALL TO ORDER A Special Meeting of the San Luis Obispo City Council was called to order on Thursday, July 14, 2016 at 4:00 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Council Members Present: Council Members John Ashbaugh, Carlyn Christianson, Dan Rivoire, Vice Mayor Dan Carpenter, and Mayor Jan Marx. Absent: None Staff Present: Monica Irons, Human Resources Director, Judith Propp, Special Counsel and Lee Price, Interim City Clerk; were present at Roll Call. PUBLIC COMMENT PERIOD Legal Counsel for the Appellant, Kevin Waddell, provided opening statements. CLOSED SESSION A. NON-MANAGEMENT PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE Pursuant to Government Code Section 54957 (b) (1) and the San Luis Obispo Municipal Code Section 2.36.350 Disciplinary Action – Hearings, G. Council Action MAYOR’S REPORT ON CLOSED SESSION Following the Closed Session, Mayor Marx reported that there was no reportable action. 3.a Packet Pg. 19 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of July 14, 2016 - DRAFT Page 2 ADJOURNMENT The meeting was adjourned at 5:15 p.m. The Council will meet in a Special Closed Session at 5:00 p.m. on July 19, 2016 in the Council Hearing Room. The next Regular Meeting of the Council will be July 19, 2016 at 6:00 p.m., in the Council Chamber, 990 Palm Street, San Luis Obispo, California. __________________________ Lee Price, MMC Interim City Clerk APPROVED BY COUNCIL: XX/XX/2016 3.a Packet Pg. 20 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo Page 1 Tuesday, July 19, 2016 Special Meeting of the City Council CALL TO ORDER A Special Meeting of the San Luis Obispo City Council was called to order on Tuesday, July 19, 2016 at 5:00 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Council Members Present: Council Members John Ashbaugh, Carlyn Christianson, Dan Rivoire, Vice Mayor Dan Carpenter, and Mayor Jan Marx. Absent: None Staff Present: Monica Irons, Human Resources Director, Judith Papp, Special Counsel and Lee Price, Interim City Clerk; were present at Roll Call. Special Counsel Papp provided the Closed Session announcement. PUBLIC COMMENT PERIOD There were no public comments. CLOSED SESSION A. NON-MANAGEMENT PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE Pursuant to Government Code Section 54957 (b) (1) and the San Luis Obispo Municipal Code Section 2.36.350 Disciplinary Action – Hearings, G. Council Action ADJOURNMENT The meeting was adjourned at approximately 5:30 p.m. The next Regular Meeting of the Council will be July 19, 2016 at 6:00 p.m., in the Council Chamber, 990 Palm Street, San Luis Obispo, California. 3.a Packet Pg. 21 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of July 19, 2016 - DRAFT Page 2 __________________________ Lee Price, MMC Interim City Clerk APPROVED BY COUNCIL: XX/XX/2016 3.a Packet Pg. 22 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo Page 1 Council Minutes Tuesday, July 19, 2016 Regular Meeting of the City Council CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, July 19, 2016 at 6:00 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Present: Council Members John Ashbaugh, Carlyn Christianson, Dan Rivoire, Vice Mayor Dan Carpenter, and Mayor Jan Marx. Absent: None Staff: Katie Lichtig, City Manager; Christine Dietrick, City Attorney; Derek Johnson, Assistant City Manager; and Lee Price, Interim City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. CLOSED SESSION ANNOUNCEMENT Mayor Marx reported that the Council met in Closed Session on July 14th and on July 19th on a confidential personnel matter. The Council has concluded the matter and will be issuing a written decision in accordance with the City’s Personnel Rules. PLEDGE OF ALLEGIANCE Council Member Dan Rivoire led the Pledge of Allegiance. CITY ATTORNEY REPORT ON CLOSED SESSION City Attorney Dietrick reported that direction was provided to staff on price and terms to pursue acquisition of three open space properties, as noted on the agenda. No further reportable action was taken. 3.a Packet Pg. 23 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of July 19, 2016 - DRAFT Page 2 San Luis Obispo Page 2 INTRODUCTIONS 1. SCOTT LEE, PUBLIC WORKS PARKING SERVICES MANAGER AND ADAM FUKUSHIMA, ACTIVE TRANSPORTATION MANAGER Public Works Director Grigsby introduced Scott Lee as the new Parking Services Manager and Adam Fukushima as the new Active Transportation Manager. APPOINTMENTS 2. APPOINTMENT TO THE BICYCLE ADVISORY COMMITTEE (BAC) Interim City Clerk Price provided a brief staff report. ACTION: MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER RIVOIRE, CARRIED 5-0, to confirm the appointment of Ken Kienow to the Bicycle Advisory Committee to complete an unexpired term through March 31, 2018. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Jon Barrett, Surf Cab Company Driver, expressed concerns about the lack of scrutiny for Uber drivers and asked the Council to consider placing on a future agenda a discussion about placing the same requirements on Uber driver that are required of cab drivers. Don Hedrick, San Luis Obispo, announced he had been issued nomination papers for the Office of Mayor and spoke regarding national politics. The following San Luis Obispo residents voiced objections to plans to re-open Luneta Drive to through traffic: Tess Matthews, Al Lipper, Patrick O’Sullivan, Jonathan Reich, Peter Crough, Ed Benson, Diana Schmiett and Mila Vujovich-La Barre. Scott Barnes, San Luis Obispo, complained about misconduct in the Police Department and proposed a citizens review committee; and offered to donate 500,000 to help establish such an oversight committee. Mila Vujovich-La Barre summarized concerns expressed about the Prado Road and Highway 101 interchange in recent correspondence. ---End of Public Comment--- ACTION: By mutual agreement, the Council directed staff to place on a future agenda Council consideration of options relating to the Luneta Drive street closure, including consideration of an amendment to the Circulation Element of the General Plan. 3.a Packet Pg. 24 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of July 19, 2016 - DRAFT Page 3 San Luis Obispo Page 3 CONSENT AGENDA ACTION: MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5-0, to approve the Consent Calendar items 3-6. 3. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES CARRIED 5-0 to waive reading of all resolutions and ordinances as appropriate. 4. SELECTION OF VOTING DELEGATE AND ALTERNATES - LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE CARRIED 5-0 to appoint Mayor Jan Marx as the voting delegate and Council Members Ashbaugh and Christianson as alternate voting delegates to vote on the City’s behalf at the Annual Business Meeting of the League of California Cities on Friday, October 7, 2016. 5. REQUEST FOR PROPOSALS FOR COMMUNITY OUTREACH AND COMMUNICATIONS SUPPORT SERVICES CARRIED 5-0 to: 1. Authorize the issuance of a Request for Proposals for Consultant Services for community outreach and communications support services; and 2. Authorize the City Manager to award the contract if proposals are within the project budget of $139,500. 6. LEASE AGREEMENT FOR 999 MONTEREY STREET, SUITE 345 CARRIED 5-0 to approve and authorize the City Manager to execute a lease agreement in a form subject to the approval of the City Attorney for 2,000 square feet of office space at 999 Monterey Street, Suite 345 between the City of San Luis Obispo and Jamestown Premier SLO Retail, L.P. BUSINESS ITEMS 7. CONSIDERATION OF THE PROPOSED CHANGES TO THE CITY’S PUBLIC ART POLICY Parks and Recreation Director Shelly Stanwyck and Parks and Recreation Manager Mudgett provided an in-depth staff report and responded to Council questions. Public Comments: Donald Hedrick, San Luis Obispo, suggested City buses be embellished with art. 3.a Packet Pg. 25 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of July 19, 2016 - DRAFT Page 4 San Luis Obispo Page 4 Speaking in support of the recommended enhancements: Dominic Tartaglia, Downtown Association, and San Luis Obispo residents Andy Pease, Landy Filu and Allan Root. ACTION: MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5-0, to approve proposed changes to the City’s Public Art policies to include an update to the Utility Box Art program specifying the program’s maintenance, replacement, expansion and archival of box art murals. 8. GUIDING PRINCIPLES FOR THE DIABLO CANYON POWER PLANT CLOSURE AND RELATED ISSUES City Manager Lichtig provided the staff report. Council questions ensued. The Council reviewed and discussed a memorandum from Council Member Ashbaugh recommending modifications to the guiding principles. ACTION: MOTION BY COUNCIL MEMBER RIVOIRE, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5-0, to adopt Guiding Principles to provide direction to staff as the Diablo Canyon Power Plant Closure, as amended, and related moves through the various regulatory processes, including providing direction to the City Manager and City Attorney to evaluate the City’s position as an intervener. Council mutually agreed to support proceeding with an application to intervene if deemed appropriate by staff. COUNCIL LIAISON REPORTS Mayor Marx provided an update on the County Supervisors’ action to place a transportation sales tax measure on the November ballot. She added that the measure will require a 2/3 vote approval to pass and explained that more information can be found on the City’s website, which has a link to the San Luis Obispo Council of Governments’ (SLOCOG) website. COUNCIL COMMUNICATIONS None. ADJOURNMENT The meeting was adjourned at 8:06 p.m. The Regular City Council Meeting of August 2, 2016 was previously cancelled. Consequently, the next Regular City Council Meeting is scheduled for Tuesday, August 16, 2016 at 6:00 p.m. in the Council Chamber, 990 Palm Street, San Luis Obispo, California. __________________________ Lee Price, MMC Interim City Clerk APPROVED BY COUNCIL: XX/XX/2016 3.a Packet Pg. 26 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo Page 1 Council Minutes Tuesday, August 16, 2016 Regular Meeting of the City Council CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, August 16, 2016 at 6:00 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Present: Council Members John Ashbaugh, Carlyn Christianson, Dan Rivoire, Vice Mayor Dan Carpenter, and Mayor Jan Marx. Absent: None Staff: Katie Lichtig, City Manager; Christine Dietrick, City Attorney; Derek Johnson, Assistant City Manager; Lee Price, Interim City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Council Member Christianson led the Pledge of Allegiance. INTRODUCTIONS 1. CARRIE GALLAGHER - CITY CLERK City Manager Lichtig introduced Carrie Gallagher as the new City Clerk and administered her oath of office. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA San Luis Obispo resident Sara Von Schwind, Pismo Beach resident Kathleen O’Neill and Santa Maria resident Valerie Trenev asked the Council to reconsider the “dawn to dusk curfew” in the open space and expand hours for hiking to 8:00 p.m. Donald Hedrick, San Luis Obispo, voiced objections to adding fluoride to drinking water. Jeff Brubaker, San Luis Obispo Council of Governments (SLOCOG), provided an update on the 3.a Packet Pg. 27 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of August 16, 2016 - DRAFT Page 2 San Luis Obispo Page 2 region’s transportation funding efforts. He explained that the County Board of Supervisors placed a measure on the November 2016 ballot (Measure J) which would, if passed, approve a 9- year half cent sales tax increase with citizens’ oversight protection. Revenues, he added, would go towards transportation improvements, of which 22.2 million would likely be for the City of San Luis Obispo. He summarized key projects proposed and announced more information is available on the following website: www.selfhelpslo.org. Patty Toews, San Luis Obispo County Integrated Waste Management Authority (IWMA), announced the new residential food scrap program. Mila Vujovich-La Barre, San Luis Obispo, expressed appreciation to the Clerk’s Office for their efforts to support the local mayoral and council candidate nomination process. She also voiced concerns regarding the development plan for 71 Palomar and the proposed removal of trees but praised the Tree Committee and the Architectural Review Commission for receiving citizens’ comments. She also expressed appreciation to Natural Resources Manager Hill for hosting a community forum on the proposed Laguna Lake dredging project community forum and mentioned last week’s Downtown Association-sponsored meeting regarding the vision for downtown. In response to public comments, Parks and Recreation Director Stanwyck and Natural Resources Manager Hill provided an update on the City’s regulations regarding enforcement and regulations regarding public access in the open space. ACTION: A majority of Council directed staff to bring back on a future agenda a project plan for revising the ordinance limiting public access of the open space from dusk to dawn. (Council Member Christianson and Mayor Marx opposed placing this matter on a future agenda). CONSENT AGENDA ACTION: MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY VICE MAYOR CARPENTER, CARRIED 5-0, to approve the Consent Calendar Items 2-7 and 9-11. Item 8 action to take place after Item 13 (Study Session); Council Member Ashbaugh registered a NO vote on Item 4. Public Comments: George Kunhardt, M.D., San Luis Obispo, pulled Item 6 to express concerns regarding the impacts to existing residents by approving a final map for Tract 2428-1, 3000 Calle Malva and had questions. Community Development Director Codron explained the recommendation and indicated he would follow up with Dr. Kunhardt. ---end of Public Comments--- 2. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES CARRIED 5-0, to waive reading of all resolutions and ordinances as appropriate. 3.a Packet Pg. 28 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of August 16, 2016 - DRAFT Page 3 San Luis Obispo Page 3 3. MINUTES OF MAY 17, JUNE 14, JUNE 21, AND JUNE 23, 2016 CARRIED 5-0, to approve the Minutes of the City Council meetings of May 17, June 14, June 21, and June 23, 2016. 4. REVIEW OF A MILLS ACT HISTORIC PRESERVATION AGREEMENT FOR THE MASTER LIST HISTORIC KIMBALL HOUSE CARRIED 4-1 (Ashbaugh voted NO), to adopt Resolution No. 10736 (2016 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving a Historic Property Preservation Agreement between the City and the owner of the Kimball House at 690 Islay Street.” 5. MARGARITA LIFT STATION REPLACEMENT, SPECIFICATION NO. 91214 CARRIED 5-0, to: 1. Approve plans and specifications for the Margarita Lift Station Replacement, Specification No. 91214 and authorize staff to advertise for bids; and 2. Approve a Budget Amendment Request to transfer $152,000 from Sewer Fund Working Capital to the construction phase of the project; and 3. Authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer's estimate of $762,000. 6. APPROVAL OF THE FINAL MAP FOR TRACT 2428-1, 3000 CALLE MALVA (TR 121-13) CARRIED 5-0, to adopt Resolution No. 10737 (2016 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the Final Map for Tract 2428-1 (3000 Calle Malva, TR 121-13),” and authorize the Mayor to execute a Subdivision Agreement and a Private Drainage Easement Agreement. 7. CONSULTANT SERVICES AGREEMENT WITH CITYGATE ASSOCIATES, LLC FOR COMPREHENSIVE SERVICES DELIVERY AND STAFFING REVIEW OF THE SAN LUIS OBISPO POLICE DEPARTMENT CARRIED 5-0, to approve and authorize the City Manager to execute a Consultant Services Agreement with Citygate Associates, LLC (“Citygate”), in a form approved by the City Attorney, for a comprehensive services delivery and staffing review of the Police Department for $68,500. 3.a Packet Pg. 29 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of August 16, 2016 - DRAFT Page 4 San Luis Obispo Page 4 8. AUTHORIZE REQUEST FOR PROPOSAL FOR CAPITAL FACILITIES IMPACT FEE PROGRAM NEXUS STUDY Item heard after Item 13 (Study Session) ACTION: MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5-0, to: 1. Authorize the issuance of a Request for Proposal (RFP) for a Capital Facilities Impact Fee Program Nexus Study; and 2. Authorize the City Manager to enter into a consultant services agreement if proposals are received within the available budget for the project. 9. MEADOW PARK LIGHTING REPLACEMENT, SPECIFICATION NO. 91323 CARRIED 5-0, to: 1. Award a contract to Electricraft, Inc. in the amount of $81,726 for the “Meadow Park Lighting Replacement, Specification No. 91323”; and 2. Approve the transfer of $22,500 from the CIP Completed Projects Account to the project construction account. 10. UNCLAIMED MONEY POLICY CARRIED 5-0, to adopt Resolution No. 10738 (2016 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the City’s policy for the escheatment of unclaimed money.” 11. RESOLUTION TO AUTHORIZE CITY STAFF TO APPLY FOR FEDERAL TRANSIT FUNDS CARRIED 5-0, to adopt Resolution No. 10739 (2016 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the Public Works Director, or his designee, to execute and file Federal grant applications with the Federal Transit Administration (FTA) and to fulfill any related grant applications, certifications, assurances, forms, agreements, and associated documents on behalf of the City.” 3.a Packet Pg. 30 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of August 16, 2016 - DRAFT Page 5 San Luis Obispo Page 5 PUBLIC HEARINGS 12. WATER RESOURCE RECOVERY FACILITY PROJECT – ENVIRONMENTAL IMPACT REPORT CERTIFICATION AND FUNDING APPLICATION REQUEST Utilities Director Mattingly provided the introduction. Utilities Deputy Director Hix provided the staff report. Consultant Jennifer Haddow (Rincon Consultants, Inc.) presented an overview of the environmental impact review (EIR) process, summarized project impacts and next steps. Utilities Director Mattingly presented an overview of the financing strategy and recommendations. Council questions and discussion followed. Public Comment: Donald Hedrick, San Luis Obispo, spoke off topic. ---End of Public Comment--- ACTION: MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5-0, to: 1. Adopt Resolution No. 10740 (2016 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, certifying the Final Environmental Impact Report for the Water Resources Recovery Facility Project,” and; 2. Adopt Resolution No. 10741 (2016 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, supporting the pursuit of Low Interest Clean Water State Revolving Fund Grants and Loans and authorizing staff to submit the environmental component of the Clean Water State Revolving Fund Finance Package,” and; 3. Adopt Resolution No. 10742 (2016 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, pledging the City Council’s support for the Water Resource Recovery Facility Project and desire to partner with local, state and federal agencies to implement the project.”, as amended (add “and organizations” to Section 2). STUDY SESSION 13. PUBLIC INFRASTRUCTURE FINANCING FRAMEWORK AND DRAFT POLICIES: STUDY SESSION Community Development Director Codron provided introductory comments and emphasized no formal Council action was necessary. Senior Principal Walter Kieser (Economic & Planning Systems, Inc.) presented an in-depth overview of the Proposed Infrastructure Financing Framework and Proposed Guidelines and Policies. Council questions followed. 3.a Packet Pg. 31 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) San Luis Obispo City Council Minutes of August 16, 2016 - DRAFT Page 6 San Luis Obispo Page 6 The Council received and filed the report. The Council then took up the matter of Consent Agenda Item 8 (see page 4 for action). LIAISON REPORTS A Council Liaison written report was received from Council Member Christianson outlining liaison reports and other City business activities. COUNCIL COMMUNICATIONS None. ADJOURNMENT The meeting was adjourned at 8:25 p.m. The next Regular City Council Meeting is scheduled for September 6, 2016 at 6:00 p.m., in the Council Chamber, respectively, 990 Palm Street, San Luis Obispo, California. __________________________ Lee Price, MMC Interim City Clerk APPROVED BY COUNCIL: XX/XX/2016 3.a Packet Pg. 32 Attachment: a - Minutes of May 24, June 9, July 12, July 14, July 19 & August 16, 2016 (1449 : Minutes of 5/24, 6/9, 7/12,7/14,7/19, & 8/16/2016) Meeting Date: 9/6/2016 FROM: Michael Codron, Director of Community Development Prepared By: Cori Ryan, Administrative Analyst SUBJECT: REQUEST FOR PROPOSALS (RFP) – FOR PLANNING, BUILDING & SAFETY, FIRE AND ENGINEERING PLAN CHECK AND INSPECTION SERVICES RECOMMENDATIONS 1. Approve the following Request for Proposals (RFPs) to provide planning, plan check, and inspection “on-call” services to supplement Planning, Engineering, Fire and Building & Safety resources to maintain processing times. a. Development Review Services for Building & Safety, Fire, and Engineering Plan Check and Inspection Services (Specification No. 91520) b. General Planning Services (Specification No. 91521) 2. Authorize the City Manager to execute the agreements associated with the selected consulting firms. 3. Authorize the Finance Director to execute and amend Purchase Orders for individual consultant service contracts in an amount not-to-exceed authorized Development Services Fee Revenue carry forward amount. DISCUSSION On September 3, 2013, Council approved the Request for Proposals (RFP) to provide plan check and inspection and planning “on-call” services to supplement development services resources to maintain processing times. Development services departments throughout the City have been utilizing “on-call” consultants for the past three years to assist with increasing development services activities including the simultaneous processing of large complex projects such Avila Ranch, San Luis Ranch, Froom Ranch and various projects within the Orcutt Area Specific Plan. The “on-call” contracts expire November 11, 2016. Two RFPs are being requested to retain outside “on-call” consulting firms to assist with the development review process to replace the “on-call” contracts that will expire in November. The first RFP is for development review services for Building & Safety, Engineering, and Fire plan check and inspection services. These are grouped because there are firms that have all of these technical competencies. Building & Safety, Fire, and Engineering Codes are generally uniform 4 Packet Pg. 33 throughout the state, with exception of limited amendments to account for unique local topographic, geological, or climatological conditions. The second RFP is for planning services which is a unique skill set and requires a stronger understanding of policies found in the City’s General Plan and Zoning Ordinance. The review of planning applications is based on the adopted General Plan and Zoning Ordinance which is unique to the City of San Luis Obispo and reflects the community’s values and adopted development standards. These firms are required to become familiar with the City’s policies and development standards. Why Use Consultants? Consultants add additional resources during peak permit times when activity outpaces available City resources to timely process permits. Moreover, consultants can help ensure that high profile projects bringing multiple City objectives are processed in timely manner including objectives set forth in the Economic Development Strategic Plan and the Community Development Department’s Organizational Assessment. City staff has recently used consultants successfully to plan check the Garden Street/ Hotel Serra, Chinatown Retail on Monterey, and Caltrans building permit plans. Staff is assigned to work with consultants to ensure that institutional knowledge is communicated to the consultant team, projects meet adopted City land use policies and standards and general expectations, and continuity after the consultant has completed the project. By using the consultants, internal staff is able to focus on assigned projects and provide personal services to our local community. Contacts at the public counter remain high, in excess of 18,000 people annually. The volume of work related to projects moving from planning entitlement to construction has consistently exceeded the capacity to provide those services in house during the last three years. Plan check volume has exceeded 600 projects under review for most of that time. Thi s far exceeds the capacity of internal staff for review. Also, due to employee transitions, provision of inspection services has exceeded the capacity of the remaining staff during the recruitment period. Consultants have the ability to get up to speed quickly and take on inspection of construction projects in the field. The RFP Process The RFPs solicit proposals from interested consultants stating their qualifications, experience, and proposal for timely processing of City building permit applications and planning projects. After evaluating proposals, the top consultant(s) will be selected based on their ability to provide the requested services. Once the selected consultants have entered into an agreement with the City, these consultants will provide services for individual projects as needed. The consultants will operate under the conditions of the agreement included in the RFP. For planning projects, individual work scopes and fees will be negotiated on a project -by-project basis. Once a project scope and fee are agreed to, the specific work will then be authorized via a Purchase Order through the Finance Department. The consultant’s fees for Building, Fire and Engineering plan check will be based on a percentage of the City fees (typically 55%). The remaining 45% is retained by the City for general processing and overhead. 4 Packet Pg. 34 These firms would only be used when staff resources cannot meet cycle times and only when there are adequate balances in the Development Services Account. The general approach would be to use additional temporary contract staff to service applications and turn to outside consultants for larger projects and when these resources are needed to meet permit processing timelines. FISCAL IMPACT Issuing an RFP does not obligate any funds for consultant work. When the on-call agreements are executed by the City Manager and projects are identified requiring consultant services, purchase orders will be issued at the discretion of the Finance Director in an amount not -to- exceed authorized Development Services Fee Revenue carry forward amount. As a result, no monies are expended to keep resources on standby and waiting for work opportunities to occur. Current status of Development Services Fee Revenue eligible for designation is as follows: ALTERNATIVES 1. Deny the use of RFPs as requested and require that they be issued for Individual Projects . The Council could direct staff to proceed in a more traditional fashion, issuing RFP’s for each individual project. The use of on-call consultant services is an efficient and effective approach to reviewing projects in a timely manner. Issuing RFPs for individual projects would not be an effective and efficient approach for assigning work quickly on projects to maintain or reduce the City’s published cycle times for review of permits/applications. 2. Deny the use of RFPs and require the use of in-house resources. The Council could direct staff to complete more of the work in-house. Staff does not recommend this approach since this recommendation calls for consultants to be used thoughtfully and strategically achieving multiple City objectives when existing staff resources are exceeded. The ability to use consultants is an important part of the mix to help process the current workload outlined in this report and was successfully used in the last upswing of the economy. Attachments: a - Council Reading File - RFP Plan Check and Inspection Services b - Council Reading File - RFP Planning Services 4 Packet Pg. 35 Page intentionally left blank. Meeting Date: 9/6/2016 FROM: Michael Codron, Community Development Director Prepared By: Rebecca Gershow, Associate Planner SUBJECT: DOWNTOWN CONCEPT PLAN CREATIVE VISION TEAM APPOINTMENT RECOMMENDATION 1. Appoint Keith Gurnee, Eric Meyer and Melanie Mills to the Downtown Concept Plan Creative Vision Team (CVT), as recommended by the Council subcommittee made up of Council members Christianson and Rivoire. 2. Adopt a resolution of the City Council of the City of San Luis Obispo, California, to modify the makeup of the Downtown Concept Plan Creative Vision Team (CVT) and Guidelines. DISCUSSION Background On August 18, 2015, the City Council approved the scope of work and request for proposals for consultant services associated with updating the Downtown Concept Plan, and adopted Resolution No. 10659 (2015 series), entitled “A Resolution of the City Council of the City of San Luis Obispo, California, creating the Creative Vision Team (CVT) for the Downtown Concept Plan Update and defining its term and charge.” Subsequently, on November 3, 2015, the City Council appointed five new members to the CVT, plus the four remaining original authors of the plan. The Downtown Concept Plan kicked off in December 2016, and the CVT has met seven times during the project initiation, public engagement and plan development phases. The CVT has advised the staff and consultant team, and is actively engaged in helping develop the Downtown Concept Plan. In the last month, however, two CVT members have resigned, Ken Schwartz and Andrew Merriam. The Clerk’s office, in coordination with the Community Development Department, re-opened the CVT recruitment on July 11, 2016. The application was posted on the City website, and staff sent out email notifications to interested parties, as well as to the original applicants to the CVT. By the deadline of July 27, 2016, 12 applications were received. The Council Subcommittee met on August 4, 2016 and selected three of the applicants for recommendation. In so doing, the CVT membership will increase from nine to ten. This change is merited due to the deep pool of interested applicants, and the excellent and varying skills the selected applicants will bring to the 5 Packet Pg. 36 CVT. And, as in the original appointment process, the Council Subcommittee expressed an interest in selecting a diverse group of people, in age, gender, and background, whom they believed would work well together, complement the skill-set of the existing CVT members, and represent the community’s interests. In this case, due to the late nature of the appointment, they were also interested in members who would be able to integrate quickly into process. They were impressed with the caliber of all of the applicants, and encouraged those not selected for the CVT to consider applying for other City advisory bodies. There are only 2-3 more full meetings with the CVT currently budgeted, but significant review and input will be expected of the CVT in between meetings, as well as participation in other public meetings, in order to bring the plan to Council for consideration in April. More project information will be provided in the staff report for the October 4 joint study session of the City Council and Planning Commission on the Downtown Concept Plan and Mission Plaza Master Plan projects. Modifying the CVT Guidelines The proposed Resolution (Attachment A) amends Resolution No. 10659 (2015 series) and Exhibit A, the CVT Guidelines, in order to increase the number of CVT members from nine to ten, and to extend the term of the CVT from December 31, 2016 to June 30, 2017. More specifically, the resolution language: 1. Allows the CVT to be comprised of an even number of participants, so that the size of the CVT may increase from nine to ten. 2. Appoints the three applicants recommended by the Council Subcommittee to the CVT. 3. Extends the CVT term of service from December 31, 2016 to June 30, 2017 to accommodate the extension of the project schedule through April 2017 due to increased public engagement and additional meetings. See Attachment A, “A resolution of the City Council of the City of San Luis Obispo, California, to modify the makeup of the Downtown Concept Plan Creative Vision Team (CVT) and Guidelines.” FISCAL IMPACT The Council included $100,000 in the 2015-2017 Financial Plan for the Downtown Concept Plan update and the CVT appointment is one component of the Plan. There is no cost associated with appointment of the CVT. ALTERNATIVES 1. Council may direct the Subcommittee to reconsider their recommendations for the Creative Vision Team and select different member(s). 5 Packet Pg. 37 2. Council may request additional information be provided on the selection of the Creative Vision Team members. AVAILABLE FOR REVIEW IN THE COUNCIL OFFICE Creative Vision Team applications. Attachments: a - Proposed Resolution b - Resolution 10673 and Exhibit 5 Packet Pg. 38 R ______ RESOLUTION NO. _____ (2016 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, TO MODIFY THE MAKEUP OF THE DOWNTOWN CONCEPT PLAN CREATIVE VISION TEAM (CVT) AND GUIDELINES WHEREAS, on August 18, 2015 the City Council adopted Resolution No. 10659 (2015 Series), creating the Creative Vision Team (CVT) and defining its term and charge; and WHEREAS, on November 3, 2015, the City Council appointed five new members to the CVT, plus the four remaining original authors of the Downtown Concept Plan (nine total); and WHEREAS, on July 8 and July 29, 2016, there were two resignations from the CVT; and WHEREAS, on July 11, 2016, the Clerk’s office re-opened the CVT recruitment and received 12 applications; and WHEREAS, the City Council subcommittee recommended three applicants to be appointed by the City Council to participate on the CVT ; and WHEREAS, the project timeline has been extended to April 2017. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo that the makeup of the CVT be updated and the Guidelines be amended as follows: SECTION 1. ACTION 1. Allow the CVT to be comprised of an even number of participants, so that the size of the CVT may increase from nine to ten. 2. Appoint the three applicants recommended by the Council Subcommittee to the CVT. 3. Extend the CVT term of service from December 31, 2016 to June 30, 2017. SECTION 2. Resolution Number 10659 (2015 Series) is hereby amended and superseded to the extent inconsistent herewith. Upon motion of _______________________, seconded by _______________________, and on the following roll call vote: AYES: NOES: ABSENT: 5.a Packet Pg. 39 Attachment: a - Proposed Resolution (1436 : Creative Vision Team Appointment) Resolution No. _____ (2016 Series) Page 2 The foregoing resolution was adopted t his _____ day of _____________________ 2016. ____________________________________ Mayor Jan Marx ATTEST: ____________________________________ Carrie Gallagher City Clerk APPROVED AS TO FORM: _____________________________________ J. Christine Dietrick City Attorney IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo , California, this ______ day of ______________, _________. ____________________________________ Carrie Gallagher City Clerk 5.a Packet Pg. 40 Attachment: a - Proposed Resolution (1436 : Creative Vision Team Appointment) RESOLUTION NO. 10673 (2015 Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, CREATING THE CREATIVE VISION TEAM FOR THE DOWNTOWN CONCEPT PLAN UPDATE AND DEFINING ITS TERM AND CHARGE WHEREAS, the City Council designated funding to update the Downtown Concept Plan during the 2015-2016 Fiscal Year, following update of the Land Use Element; and WHEREAS, the community benefited greatly from the generous volunteer efforts of five community members with strong design skills during the creation of the Downtown Concept Plan during the early 1990’s; and WHEREAS, four members of the original group of volunteers (Physical Plan Design Committee) have offered to be actively involved in the update of the Downtown Concept Plan; and WHEREAS, public participation has been a long tradition in land use issues in the City of San Luis Obispo and public involvement is essential in updating the 1993 Downtown Concept Plan; and WHEREAS, the public participation strategy calls for a Creative Vision Team (CVT) to assist with the visioning process and work with the community and affected stakeholders to provide recommendations for Council consideration; and WHEREAS, the composition of the CVT should include the four remaining members of the Physical Plan Design Committee, plus five additional resident volunteers with design and graphic skills who are willing to commit time to the update effort and represent the future needs of the community; and WHEREAS, establishing CVT Ground Rules and Terms of Engagement will provide a framework for collaborative communication among stakeholders and decision-makers; and WHEREAS, the City Council has duly considered all evidence, including the testimony of interested parties, and the evaluation and recommendations by staff presented at said hearing. NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of San Luis Obispo, that a Creative Vision Team is hereby created with a composition, term, charge, ground rules and staff support as follows: SECTION 1. CVT. The Creative Vision Team shall be comprised of representatives to be appointed by the Council. The CVT shall be comprised of an odd number of participants. R 10673 5.b Packet Pg. 41 Attachment: b - Resolution 10673 and Exhibit (1436 : Creative Vision Team Appointment) Resolution No. 10673 (2015 Series) Page 2 SECTION 2. ACTION 1. Appoint volunteers Chuck Crotser, Andrew Merriam, Pierre Rademaker, and Kenneth Schwartz to serve on the CVT. 2. Direct Staff to provide notice and solicit applications and resumes to serve on the CVT to be submitted to the City Clerk by September 30, 2015. 3. Appoint a sub-committee of Council members to review applications and resumes and, based on recommendations of the original four CVT members named above, recommend to the full Council appointment of an additional five members who shall serve at the pleasure of the City Council and may, by a majority Council vote, be appointed, dismissed, or replaced. 4. The CVT is hereby established until December 31, 2016, at which point it will no longer be a standing committee with the possible extension of this term to be considered by the City Council prior to that time. 5. The purpose of the CVT is to advise the City in developing recommendations to update the Downtown Concept Plan. 6. The City will provide staff support to the CVT, with the Community Development Director to be primarily responsible for providing this support, to include preparation of agendas and minutes, compilation of material for discussion at CVT meetings, and assistance with public outreach efforts. 7. The CVT Guidelines as shown in Exhibit A, and as may be amended by the City Council, shall apply to the CVT upon formation by the City Council, including compliance with the Ralph M. Brown Act governing open meetings for local government bodies. SECTION 3. Resolution 10659 (2015 Series) is hereby amended and replaced as set forth herein. Upon motion of Council Member Rivoire, seconded by Council Member Christianson, and on the following roll call vote: AYES: Council Members Carpenter, Christianson, and Rivoire Vice Mayor Ashbaugh, and Mayor Marx NOES: ABSENT: R 10673 5.b Packet Pg. 42 Attachment: b - Resolution 10673 and Exhibit (1436 : Creative Vision Team Appointment) 5.b Packet Pg. 43 Attachment: b - Resolution 10673 and Exhibit (1436 : Creative Vision Team Appointment) Resolution No. 10673 (2015 Series) Page 4 Exhibit A EXHIBIT A CVT GUIDELINES Guidelines for the Creative Vision Team (CVT) City of San Luis Obispo Community Development Department 1. Introduction The purpose of these Guidelines is twofold: 1) To clarify the respective roles of the each participant in the citizen advisory committee process; and 2) To outline the roles, responsibilities and relationship of CVT and Staff to clarify expectations and understanding of the overall process, so that CVT and Staff contribute to moving toward accomplishing the committee’s specific goals within an appropriate schedule and budget. The advisory committee process is a collaborative one involving an often diverse array of individuals, stakeholders, and viewpoints, levels of expertise and matters of concern. The public, CVT appointees, and respective Community Development Department staff (CDD staff), and staff from other agencies and offices all benefit in having a clear understanding of their respective roles and responsibilities in the committees’ conduct of their official business. An effort has been made to cover all essential aspects of the committee operations, such as how appointments are made, how long each member’s term is, the responsibilities of different participants, conflict of interest issues, and meeting procedures. Nonetheless, these Guidelines are not exhaustive, they do not incorporate statutes and regulations which may apply to CVT operations, e.g. State open meetings law (Brown Act). The Guidelines strive to make adequate reference to other rules, as appropriate. 2. Applicability These Guidelines apply to the Council-appointed Creative Vision Team (CVT) whose primary mission involves products and activities of the update to the Downtown Concept Plan. R 10673 5.b Packet Pg. 44 Attachment: b - Resolution 10673 and Exhibit (1436 : Creative Vision Team Appointment) Resolution No. 10673 (2015 Series) Page 5 Exhibit A 3. Establishment of CVT The CVT is being established to advise the City on matters related to the update of the Downtown Concept Plan. The advice provided by the CVT is communicated to City staff which is tasked with providing recommendations to Advisory Bodies and City Council. This CVT is appointed by the City Council; its establishment is not specifically required by any State laws or regulations. Therefore, the City Council has discretion to create, modify, and terminate the CVT, its membership, mission statement, schedule, etc. at any time. The CVT is an agent of the City of San Luis Obispo and members should be cognizant that their actions as individuals or as a whole can have consequences to the City. 4. Team Authority The CVT is advisory in nature and has no authority to approve, deny, or require modification to any policy under the CVT’s consideration. The team’s advice shall be conveyed to Advisory Bodies, Planning Commission and City Council in all staff reports. City staff will acknowledge CVT input in formulation of recommendations for action by Advisory bodies and City Council and will note where a differing recommendation is being made and the reasons for the difference. When recording votes in meeting minutes, members voting for and against items will be noted. Staff is assigned responsibility for the timely completion of Council-approved Downtown Concept Plan update work program as reflected in the Request for Proposal. 5. Appointment Process and Membership Term A) Size The size of a CVT shall be established by the City Council upon creation of the team. The team shall have an odd number of members; this eliminates ambiguity as to what constitutes a quorum, and minimizes the possibility of tie votes. B) Composition The composition of a CVT shall be determined at the time of its creation, to ensure that members with strong design and visioning skills who are committed to community service are represented in the membership. All members must be residents of the City of San Luis Obispo. Paid advocates will not be considered to serve on the CVT. The CVT will be created by Council resolution. R 10673 5.b Packet Pg. 45 Attachment: b - Resolution 10673 and Exhibit (1436 : Creative Vision Team Appointment) Resolution No. 10673 (2015 Series) Page 6 Exhibit A C) Vacancies and Application Process A vacancy or vacancies on a CVT shall exist: 1) When the committee is created 2) When a member or members is/are formally removed by the City Council, or 3) When the Council receives and acknowledges a letter of resignation from an incumbent. Vacancies on the CVT shall be advertised by the City Clerk in the same manner as the original appointments by the Council. Applications for CVT membership shall be submitted on forms provided by the City Clerk, and shall be accepted by the Clerk. The temporary absence of members to fill vacancies as described in this section shall not affect a recommendation by staff and/or the CVT to Advisory Bodies or to the Council. D) Selection Process Upon the close of an application period, a copy of each application submitted will be given to the Council sub-committee for review. Appointment(s) shall be made by the full Council on recommendation of a Council sub-committee. When considering members, a goal of service to the entire community rather than special interests will be weighed. All members must be residents of the City of San Luis Obispo. Paid advocates will not be considered to serve on the CVT. E) Term of Office The term of office for the CVT and its members is established by the City Council when it creates the committee. The CVT shall serve at the discretion of the Council for the term of appointment outlined in a resolution. 6. Team Operations A) Team Mission and Responsibilities The specific mission for the CVT and its term of service shall be to: 1) Advise the City in the development of recommendations during the process of discussing issues, opportunities and vision; reviewing alternatives; and developing policy as part of the Downtown Concept Plan update. 2) Review and comment upon other matters related to the CVT’s function as part of the Downtown Concept Plan update, upon specific direction by the City Council. R 10673 5.b Packet Pg. 46 Attachment: b - Resolution 10673 and Exhibit (1436 : Creative Vision Team Appointment) Resolution No. 10673 (2015 Series) Page 7 Exhibit A B) Officers and Rules of Conduct The responsibilities of the CVT also include an election of officers, consisting of at least a Chair, Vice-Chair, and Recording Secretary. The Chair shall lead all meetings, be the primary spokesperson for the CVT, and be the primary committee liaison to City staff and the public. Staff in consultation with the Chairperson shall develop the agenda for each CVT meeting. The Vice-Chair shall fulfill the duties of Chair in the latter’s absence. The Recording Secretary will be the Community Development Director or his/her designee, who will take action minutes of motions. At a minimum, these minutes shall clearly convey actions and motions taken by the CVT. These minutes are to be considered, amended as needed and approved by the full CVT at the earliest possible time, and signed by the Chairperson. In addition, the CVT force may adopt specific rules of conduct and procedure, as long as such rules are consistent with applicable laws and regulations (including these Guidelines). C) Meeting Procedure The CVT is subject to the Brown Act, which set standards for public notice as to meeting time, date and location as well as items to be discussed. Significant implications are as follows: 1) Noticing of all CVT meetings, including time, location and an agenda, must be posted in a public place within the applicable area. Efforts should be made to provide adequate public notice beyond minimum Brown Act requirements of seventy-two (72) hours. 2) All CVT meetings must be open and public. Meetings are to be held in a facility which makes adequate provision for attendance by all interested members of the public. 3) Members of the public are to be given an opportunity to speak to the CVT on any regular agenda item at the time it is being discussed. Members of the public will also be given an opportunity to speak to any relevant non-agenda item. All public speakers are subject to reasonable time constraints established by the CVT Chairperson and any adopted procedures. All public speakers are to identify their names and relevant business and/or personal interests they are representing for the record. 4) The CVT will attempt to establish a consistent regular meeting time and location in their rules of conduct. 5) Minutes of CVT meetings will be kept on file by the Community Development Department. These minutes shall be available for any interested person to examine. 6) The CVT will elect officers no later than its second meeting and until such time, the Community Development Director or his/her designee shall serve as the Chair Pro-Tem. R 10673 5.b Packet Pg. 47 Attachment: b - Resolution 10673 and Exhibit (1436 : Creative Vision Team Appointment) Resolution No. 10673 (2015 Series) Page 8 Exhibit A 7) Meetings shall run in a parliamentary style. Substantive issues will have higher priority than matters of procedural detail. The Chair has discretion in guiding discussion of items among CVT members while allowing for appropriate public input. 8) Staff may address the CVT at any time, with timely recognition by the Chair. 9) Quorum: A majority of the members of the CVT constitute a quorum. Decisions are made by a majority of the members present and voting. No business may be transacted if fewer than a quorum is present. Formal votes by a committee are to have a motion and second, prior to allowing further discussion and a vote. 10) Members of the CVT shall not vote on issues which involve a legal or ethical conflict of interest or duty (See section 7) 11) Subcommittees: The CVT may select subcommittees to focus on issues or subjects meriting more detailed work outside of the team. Subcommittees are made up of CVT members only, and must number fewer than a quorum of the full CVT. Subcommittee meeting arrangements may be set by either the staff or the CVT. Such meetings are not legally required to be noticed or posted, but every effort should be made by a subcommittee officer or member to notice and/or post the meetings, as they are open to any interested member of the public. Information about their time and location is to be made available through the overall CVT secretary and through CDD staff. Subcommittees shall choose a Chair and a Vice-Chair, and may choose a Recording Secretary for preparing informal minutes. A report from any subcommittee meeting shall be made at the next full CVT meeting. Staff support for subcommittee meetings may be provided, but is not required. D) Attendance CVT members shall make every effort to attend regular meetings. Any member who is unable to attend any meeting shall contact the CVT Chair or Community Development Department staff at least seventy-two (72) hours prior to the meeting. Three (3) consecutive unannounced absences or five (5) consecutive absences by a member shall be grounds for dismissal from the CVT, subject to the discretion of the Council. E) Appearance on CVT’s behalf The Chair, Vice-Chair, or other duly authorized CVT member shall speak for the committee at any applicable non-CVT public hearing or other meeting as authorized by the CVT. Individual members of CVT not so designated, who do testify at a public hearing or other meeting, shall clearly identify themselves as speaking individually as a member of CVT, and shall clearly indicate that they are not authorized to speak for the full committee. R 10673 5.b Packet Pg. 48 Attachment: b - Resolution 10673 and Exhibit (1436 : Creative Vision Team Appointment) Resolution No. 10673 (2015 Series) Page 9 Exhibit A F) Timely adjournment of evening meetings To encourage public participation, evening meetings of CVTs will be organized, agendized, and run so as to finish at a reasonable hour. If a particular CVT finds its evening meetings habitually running past 9:30 PM, staff and the Chair will work together to shorten the agendas and, if necessary, to expedite discussion and action on items. 7. Conflicts of Interest CVT members are not considered to be “public officials” as defined in § 82048 of the California Government Code, and therefore are not subject to the State Political Reform Act and its disclosure provisions (Government Code §§ 81000 et seq.). Nevertheless, CVT members shall remove themselves from all discussions and votes on matters in which they have any direct personal financial interest, or where the member’s professional allegiance and/or personal bias cannot be set aside to allow the member’s fair consideration of the issue(s) at hand. In gauging such extra-legal conflicts of interest and/or duty, each member shall exercise careful judgment and introspection in giving priority to the interests of fairness and objectivity; if there is any reasonable doubt that the member has a conflict, the member shall refrain from participation in the team’s deliberations and vote(s). Should a member not refrain voluntarily, and should the member’s participation specifically be challenged by another CVT member, staff, or the public, the member’s participation on any item of official CVT business may be prevented by a two-thirds majority vote of the full CVT (i.e., at least two-thirds of the total incumbent membership, including the member in question). Pervasive or recurring conflicts of interest and/or duty should lead a member to resign voluntarily from a CVT, and may be grounds for a dismissal by the Council. 8. CVT Member and Staff Responsibilities A) CVT Member Responsibilities The responsibilities of the individual CVT members include: 1) Punctually and fully attend all regular and special meetings of the CVT and all relevant subcommittee meetings, to the maximum possible extent; 2) Come to all meetings fully prepared, having reviewed the agenda and all related written/graphic material available before the meeting; 3) Conscientiously follow high ethical standards in putting the broad public interest ahead of any personal interest and/or bias, and to abstain from all discussions and votes where this is not possible; 4) Promote full and open discussion of all matters of official CVT business; R 10673 5.b Packet Pg. 49 Attachment: b - Resolution 10673 and Exhibit (1436 : Creative Vision Team Appointment) Resolution No. 10673 (2015 Series) Page 10 Exhibit A 5) Support the CVT Chair, Vice-Chair, and staff in maintaining order, keeping discussions relevant to the business at hand, and following proper procedures, while giving primary attention to matters of substance. 6) Be cognizant of the project time frame and constraints and strive to comment on products/concepts presented in a productive and expeditious manner. B) CDD Staff Responsibilities Staff responsibilities in supporting the CVT include: 1) Timely completion of deliverables within budget. 2) Schedule all CVT meetings pertaining to Downtown Concept Plan update issues, make arrangements for all facilities, distribute written/graphic materials, notices, agendas, etc. For such meetings, coordinate necessary staff participation and guest speakers; 3) For CVT meetings as appropriate, prepare recommendations and other material for CVT review and comment. Advise the CVT on matters of both substance and procedure; 4) Assist the CVT Chair in promoting full and open participation by all CVT members and other people in attendance at any meeting, keeping discussion pertinent to the business at hand; 5) Handle information requests for material and general information related to the official business of the CVT; 6) Report the CVT’s activities, recommendations and comments to Advisory Bodies or other decision-makers and officials within the framework of the overall presentation of staff recommendations on a team product-goal (i.e. draft concepts, policies, or portion thereof); 7) Coordinate with the Chair and Secretary on CVT meeting schedules. C) City Attorney Staff support to the CVT will not be provided by the City Attorney. Specific legal issues are to be directed through CDD to the City Attorney for response. R 10673 5.b Packet Pg. 50 Attachment: b - Resolution 10673 and Exhibit (1436 : Creative Vision Team Appointment) Page intentionally left blank. Meeting Date: 9/6/2016 FROM: Daryl Grigsby, Director of Public Works Prepared By: Scott Lee, Parking Services Manager Timothy Scott Bochum, Deputy Director of Public Works SUBJECT: CONTRACT WITH WATRY DESIGN, INC. FOR PREPARATION OF A FOCUSED ENVIRONMENTAL IMPACT REPORT AND ADDITIONAL DESIGN SERVICES FOR THE PALM-NIPOMO PARKING STRUCTURE. RECOMMENDATION Authorize the City Manager to execute a Contract with Watry Design, Inc. for preparation of a Focused Environmental Impact Report and additional Design Services for the Palm-Nipomo Parking Structure. DISCUSSION In January 2016, the Council considered next steps relative to development of the Palm Nipomo Parking structure. That session provided Council with an updated parking demand analysis on existing and potential future demand for the proposed parking structure. Staff also solicited Council input and consensus regarding moving forward with the proposed structure. Council supported moving forward to the next stage of project development. That included completing the environmental review for the project, refining final conceptual designs, and initiating the City review process. On December 1, 2009, Council approved a Request for Proposals (RFP) for environmental and design services for the construction of the Palm-Nipomo Parking Structure (“the project)”. In addition, Council authorized the City Manager to award the contract if within the project budget. As part of that process eleven proposals were received. Through the interview process, Watry Design, Inc. was identified as the preferred consultant for the project and was awarded a contract for environmental and design work. Based upon information known at the time it was anticipated that environmental review would be accomplished through the processing of an Initial Study-Mitigated Negative Declaration (IS-MND). However, as the environmental work proceeded it became clear that at least one area, Cultural Resources, could have potentially significant and unmitigable impacts. More specifically, the Initial Study identified that the project could have a significant impact on the two houses located at 610 and 614 Monterey. Council reviewed the draft Initial Study issues on January 3, 2012 and directed staff to move forward with a focused EIR. That work was put on hold due to the recession and was the subject of the study session earlier this year. 6 Packet Pg. 51 Negotiation for a project scope have now been completed with Watry Design, Inc. and their environmental consultant, Rincon Consultants, Inc. to prepare the focused EIR. Watry and their subconsultants will also perform the additional design work that will be necessary to process the application through City review processes as the EIR moves forward. The focused EIR will include review of issues associated with Aesthetics, Cultural Resources, Noise and Traffic. As directed by Council, the project scope includes analysis of ancillary buildings being created along part of Nipomo that could serve Office/Retail uses. A contract for full design of the structure will be forthcoming and will likely run parallel to the environmental review process at later stages. In addition, the EIR scope has been expanded to include assessment of the potential effects of the possible SLO Little Theater project that is contemplated in the area south of the parking structure site location. Construction of the Little Theater would require the removal of the two houses on Monterey. Including this issue in the EIR is appropriate from a CEQA standpoint at this time. Finally, as part of the process, staff and the consultants will take a final look at whether incorporating additional uses into the structure (such as public access to the roof and residential uses,) is possible and what the costs may be to achieve this. Council has previously given direction on the project that additional uses should not be incorporated into the design. However, recent work on the update to the Downtown Physical Concept Plan has included some discussions of parking structures being designed such that the roof deck may be used for additional public access. Although this policy has not yet been adopted by Council staff believes addressing it upfront is a better approach than having it added in at the tail end of the City review process. That could cause delays to the schedule for Palm Nipomo and could result in additional costs. The additional cost to modify the design of the structures to accommodate such use may preclude this but staff believes that a final review of this issue for the Palm Nipomo structure is appropriate at this time. FISCAL IMPACT The original RFP scope for procurement of the environmental services included language that an EIR may need to be completed for the project. Section 295 of the City’s Financial Management Manual includes the following for Consultant Services: 4. “If it is determined that it is in the best interest of the City for services to be provided by a specific consultant-----with contract terms, workscope and compensation to be determined based on direct negotiations-----contract award will be made by the Council.’’ Watry Design, Inc. has a solid understanding of the required work, extensive experience providing similar services and the proven capability to develop innovative solutions on-time and within budget. They have conducted most of the preliminary design of the structure to date and understand the issues well in order to advance the project through the City process. Rincon, Inc. has performed the previous technical documents used for the Initial Study of the project and is already knowledgeable of all the issues associated with the project. Moreover, Rincon, Inc is familiar with a variety of City projects and the updated land use policy framework in the 2014 LUCE update. Lastly, the team was selected through a competitive RFP process. Staff believes the proposed price structure is competitive (and below budgeted amounts) and includes a team that has the technical expertise and understanding of the project to move it forward for this critical phase. 6 Packet Pg. 52 Staff has concluded that it is in the best interest of the City to continue to use this team to complete the environmental review and complete the City review and approval process. The City Attorney’s office has reviewed the language of the RFP and scope of work along with the Financial Management Manual policies and concurs with this recommendation. The scope of work to complete the EIR as well as additional design services is estimated at $129,163, and there are sufficient funds in the existing capital project account to fund these services. In addition to the direct costs, staff is recommending that an additional 20% contingency amount be allocated for any unforeseen issues that may arise as the project moves forward in the City process and public review phase. Fee Proposal Summary Palm-Nipomo Parking Garage (90435)Budget Watry Design, Inc. Proposal 128,198$ Contract Award 129,163$ Design Contingency (20%)25,833$ Total 154,996$ Environmental Phase - Funding Available(Acct # 90435.957)209,670$ ALTERNATIVES The Council could choose to add or modify the scope of the environmental work or add additional items to be considered as part of project. Staff does not recommend this alternative as changes to the scope would result in a modification to the contract cost and could delay initiation of the environmental review. Attachments: a - Watry Scope of Work b - Rincon Consultants EIR Scope Of Work 6 Packet Pg. 53 Architects • Engineers • Parking Planners P:\Projects\2009\09079 Palm Nipomo\111 Proposals\Scope of Work 081116.docx San Jose, CA • Austin, TX • Newport Beach, CA watrydesign.com August 11, 2016 Mr. Timothy Bochum Deputy Director of Public Works City of San Luis Obispo ADDITIONAL SCOPE AND FEE 919 Palm Street San Luis Obispo, CA 93401 phone 805-781-7203 RE: Palm Nipomo Parking Structure WDI Job #09079.111 Dear Tim: Per our conversations we understand that the City would like to restart the Palm Nipomo project and will follow the path of preparing an EIR to accommodate the residential properties in the environmental analysis. This letter describes the status of the original fee and scope and the requested new fee and scope. The original project scope was broken into four different sections: 1. Existing Conditions and Concept Design Option D3 2. Initial Draft of Environmental Study 3. Planning Package: Architectural Design, Opinion of Probable Costs, Summary Letters 4. Project Management We have completed all of item 1, and most of Item 2. When we stopped work we were in the process of preparing the Planning package based on comments from the second workshop. Based on overall schedule the amount of work associated with Project Management in the original contract has been exhausted. Below is a summary of the work and the proposed modifications to existing fees and request for additional fees. We currently have $28,880.76 remaining in our original contract. In order to complete the proposed new scope of work we need an additional $129,163. These fees take into account increased billing rates since the project was put on hold in 2012. Please see chart below for a more detailed summary. If you have any questions please don’t hesitate to call. Very truly yours, WATRY DESIGN, INC. Michelle Wendler, AIA Principal cc: Principals, Accounting, Marketing Attachments 6.a Packet Pg. 54 Attachment: a - Watry Scope of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Structure) Palm Nipomo Parking Structure Study August 11, 2016 WDI # 09079 Page 2 of 16 San Jose, CA • Austin, TX • Newport Beach, CA watrydesign.com FEE SUMMARY Tasks Watry RRM Radomaker Rincon Design Fee Architectural Design Updates, Opinion of Probable Costs $90,470.00 Task A: Reconfirm Base Option and Program $6,000.00 $570.00 $1,000.00 $7,570.00 Task B: Stakeholder/Team Coordination $2,000.00 $4,000.00 $1,000.00 $7,000.00 Task C: Additional City Meetings $2,500.00 $900.00 $1,000.00 $4,400.00 Task D: Grading, Utilities, and Drainage Exhibits for ARC Submittal $6,500.00 $6,500.00 Task E: Prepare Environmental Impact Report $3,000.00 $62,000.00 $65,000.00 Planning Package: Architectural Design, Opinion of Probable Costs, Summary Letters $40,523.00 Prepare Memorandums $1,200.00 $1,800.00 $1,173.00 $4,173.00 Prepare Cost Estimates $10,000.00 $10,000.00 Prepare applications and present the plans to the City’s Cultural Heritage Commission (CHC), $2,000.00 $1,600.00 $805.00 $4,405.00 Prepare applications and present the plans to the Architectural Review Commission (ARC) $2,000.00 $5,520.00 $805.00 $8,325.00 Prepare applications and present the plans to the Planning Commission (PC) $2,000.00 $1,600.00 $805.00 $4,405.00 Present the recommended plans to the City Council 2 meetings $4,000.00 $3,220.00 $1,495.00 $500.00 $9,215.00 Project Management $15,000.00 Prepare contracts, billings, meeting minutes, general correspondence $15,000.00 $15,000.00 Total Fee $49,700.00 $25,710.00 $8,083.00 $62,500.00 $145,993.00 Reimbursables budget $4,000.00 $800.00 $250.00 $7,000.00 $12,050.00 TOTAL BUDGET $158,043.00 Total Remaining $28,880.00 Additional Contract Amount Needed $129,163.00 Optional Tasks Watry RRM Radomaker Rincon Task X1: Revise elevations to consider new alternatives or options $1,300/alt Task X2: Prepare Alternative Site Plans $2,300/alt Task X3: Grading and Drainage Review of Additional Alternatives $900/alt Task X4: Extend the Conceptual Streetscape Design up Monterey to Broad Street $6,000.00 Task X.5: CEQA Findings $4,000.00 Task X.6: AB52 Compliance $500.00 6.a Packet Pg. 55 Attachment: a - Watry Scope of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Structure) Palm Nipomo Parking Structure Study August 11, 2016 WDI # 09079 Page 3 of 16 San Jose, CA • Austin, TX • Newport Beach, CA watrydesign.com REMAINING SCOPE OF WORK Original Task 1: Existing Conditions and Concept Design Option D3: TASK COMPLETE Original Task 2: Initial Draft of Environmental Study: TASK MOSTLY COMPLETE NOW REVISED TO BE EIR SEE BELOW FOR SCOPE Original Task 3: Planning Package: Architectural Design, Opinion of Probable Costs, Summary Letters: 1. RRM will prepare applications and check lists and Watry Design along with RRM, and Pierre Rademaker will present the plans to the City’s Cultural Heritage Commission (CHC), Architectural Review Commission (ARC) and the Planning Commission (PC) for approval. Watry Design will incorporate the conditions of the CHC, ARC and the PC into the project plans as directed. 2. Watry Design will prepare an estimate of project costs for construction, and structure maintenance and operation. This will include addressing green technologies. 3. Watry Design along with RRM, Pierre Rademaker and Rincon will present the recommended plans to the City Council (CC) for approval and make changes as directed. a. Anticipated Meetings: 2-Two: One Public Hearing and One follow-up meeting, if needed.) List of Deliverables 1. Memorandum summarizing analysis of potential additional uses on the site and their associated costs. 2. Memorandum summarizing analysis of Site Plan Option D3 including consultant recommended driveway locations. 3. Architectural Review and Planning Commission use permit application including submittal requirements. 4. Architectural site plans and elevations, including computer generated rendered 3D model. Modification to plans shall be made per direction from the CHC, ARC, and PC. 5. One set of revisions and supplemental exhibits requested by City Staff; i.e. shade/shadow study, street furniture examples. 6. Cost estimate for proposed architectural features for ARC review. 7. Cost estimate for any proposed green technologies for ARC review. 8. Cost estimate for any additional green technologies should the City wish to meet LEED certification. 9. Cost estimates for construction (calling out the cost of specific architectural features as well as lower cost options), maintenance of structure (including maintenance of architectural features and any lower cost options), and operation of structure submitted for City Council consideration. 10. Environmental Initial Study and required studies. Upon receipt of public comments on the Draft IS- MND, Rincon staff will prepare draft responses to comments for City review. Upon receipt of City comments on the draft responses, Rincon staff will incorporate changes and prepare the Administrative Final IS-MND. Prior to or following IS-MND approval, Rincon staff will provide a digital copy of the Final 6.a Packet Pg. 56 Attachment: a - Watry Scope of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Structure) Palm Nipomo Parking Structure Study August 11, 2016 WDI # 09079 Page 4 of 16 San Jose, CA • Austin, TX • Newport Beach, CA watrydesign.com IS-MND (including responses to comments) and up to 10 bound hard copies. This scope of work assumes that the City will prepare and file the Notice of Determination (NOD). 11. The Final IS-MND will include a mitigation monitoring and reporting plan (MMRP) in accordance with City requirements. The MMRP will be provided in a format designed for use by planners, environmental monitors, or code enforcement officers. Essentially, this plan will take the form of a detailed table, which will compile all of the mitigation measures, as well as information necessary to monitor compliance with each measure. The program will include: • Suggested wording as a condition of approval • Identification of persons/agencies responsible for monitoring compliance with each condition • Timing when monitoring must occur • Frequency of monitoring • Criteria to be used to determine compliance with conditions It is understood that for all work; Documents shall conform to City Standards and City furnished templates shall be used. Technical reports, plans and specifications shall be stamped and signed by the Consultant where required. ITEMS 10 and 11 are superceded by the scope below for Environmental Review. Required Deliverable Products and Revisions. The Consultant will provide documents addressing all elements of the workscope. Plans will be prepared using City’s standardized title blocks and coversheets. Draft plans submitted for review will use either the full D (24x36) format or a reduced 11x17 format. Consultant will ensure that drawings and notes are clearly legible if using the reduced format. We understand that City staff will review any documents or materials provided by the Design Team and, where necessary, we will respond to staff comments and make such changes as deemed appropriate. Submittals will include the previous marked up submittal (returned to the Consultant) to assist in the second review. Changes shall be made as requested or a notation made as to why the change is not appropriate. We understand the following number of deliverables are to be provided 2 copies of the draft preliminary reports, technical studies and 50% plans and estimate 1 copy of the final preliminary reports, technical studies plus markups Draft reports and plan submittals will be submitted as paper copies. Final documents will be submitted as camera-ready original, unbound, each page printed on only one side, including any original graphics in place and scaled to size, ready for reproduction AND one electronic copy submitted in Adobe Acrobat format including all original stamps and signatures Electronic files will be submitted on CD and all files will be compatible with the Microsoft operating system. Each CD will be clearly labeled and have a printed copy of the directory. We understand that the files may be emailed to the City in lieu of putting them on CD. 6.a Packet Pg. 57 Attachment: a - Watry Scope of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Structure) Palm Nipomo Parking Structure Study August 11, 2016 WDI # 09079 Page 5 of 16 San Jose, CA • Austin, TX • Newport Beach, CA watrydesign.com NEW SCOPE OF WORK Pierre Rademaker Design Task A Reconfirm Base Option and Program Meet with the City and project team to discuss changes and modifications to base option from 2012. This meeting will be the kick off meeting for this new phase of the project. Deliverables: Prepare for and attend One (1) meeting at City. Task B: Stakeholder/Team Coordination Allow for additional stakeholder coordination with the surrounding businesses, neighbors, and the Little Theater as well as coordination with the Palm Nipomo steering committee, design team and.City. Task C: Additional City Meetings Meet with City to coordinate other city efforts. One meeting with the Creative Visioning Team (CVT) who are looking at revising the Downtown Vision Plan, and one with city staff. Deliverables: Prepare for and attend two (2) meetings. Optional Task X1: Revise elevations to consider new alternatives or options New alternatives may include: 1. Without the existing houses or proposed Little Theatre/cultural building. 2. With the existing houses remaining in place, without Little Theatre. 3. With additional office space along Nipomo, possibly higher and deeper. 4. With additional uses on top of structure. RRM Design Group Task A: Reconfirm Base Option and Program RRM Design Group will meet with the City and project team to discuss changes and modifications to base option from 2012 desired by City staff. This meeting could also act as the re-kickoff meeting for this phase of the project. It is assumed that Watry Design would summarize meeting results. Deliverables: Prepare for and attend one (1) meeting at City (if revised site plan is needed, it is assumed that Optional Task 7 can be used for revisions) Task B: Stakeholder/Team Coordination This task will allow for additional stakeholder coordination with the surrounding businesses, neighbors, and the Little Theater; as well as coordination with the Palm Nipomo steering committee, design team, and City. Deliverables: Additional twenty (20) hours of meetings and coordination 6.a Packet Pg. 58 Attachment: a - Watry Scope of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Structure) Palm Nipomo Parking Structure Study August 11, 2016 WDI # 09079 Page 6 of 16 San Jose, CA • Austin, TX • Newport Beach, CA watrydesign.com Task C: Additional City Meetings RRM Design Group will meet with City staff to coordinate other city efforts. This task assumes two meetings, one with the Creative Visioning Team (CVT) who are looking at revising the Downtown Vision Plan, and one with City staff. Deliverables: Prepare for and attend two (2) meetings. Task D: Grading, Utilities, and Drainage Exhibits for ARC Submittal The level of design and reports required statewide and specifically by the City for on-site hydrology has increased effective March 2014. This scope and fee is based on meeting the new level of design and reports needed for a complete ARC submittal. RRM Design Group Civil Engineering fees are based upon the conceptual layout of the site prepared by Watry Design. Should the City request revisions after the first ARC meeting to the ARC civil documents, they will be invoiced on a time-and-material basis or an approved add service. Preliminary Grading and Drainage: A preliminary grading and drainage plan will be prepared. Components will be limited to identifying grading concepts for the City’s review during the ARC process. This plan will provide preliminary grades for new walkways, finish surface grades around the exterior of the parking garage, and grades on walkways exiting the parking structure. Runoff will be conveyed to the existing drainage facilities. This plan will be for the purposes of providing the City with direction as to how the site will be developed. Retaining walls, if necessary, will be shown graphically and identified with top of wall and height callouts. Preliminary On-site Hydrology: A drainage memorandum, based on the City’s Stormwater Management Plan (SWMP), will be prepared for on-site piping and will be provided to the project architect for inclusion with the submittal package. This memorandum is limited to supporting calculations for storm water management purposes and best management practices, as stated in the SWMP. This proposal assumes that detention is not required for this project and that an existing off-site pipe connection is available and adequate for connection. Preliminary Utilities: A preliminary utility plan will be prepared to identify existing utility main line information for fire water, domestic water service, and sewer service connections. Main line utility data will be based upon record construction drawings and provided topographic information. Design will be shown for the alignment of proposed water, sewer, and gas utility services to within 5 ft of the proposed buildings. Gas and electrical information is not included in this task. Transformer pad locations can be provided if provided by the project architect. This project assumes that adequate service is available directly adjacent to the project frontage. Deliverables: One (1) preliminary on-site grading and drainage plan One (1) preliminary on-site utility plan Project storm water management calculations and associated memorandum Deliverables: Prepare for and attend two (2) meetings Optional Task X2: Prepare Alternative Site Plans 6.a Packet Pg. 59 Attachment: a - Watry Scope of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Structure) Palm Nipomo Parking Structure Study August 11, 2016 WDI # 09079 Page 7 of 16 San Jose, CA • Austin, TX • Newport Beach, CA watrydesign.com RRM Design Group will prepare alternative site plans for the area between the proposed parking structure and Monterey Street or other areas that the City requests. These alternatives could include: 1. Without the existing houses or proposed Little Theater (i.e. no buildings in front of the parking structure) 2. With the existing houses remaining in place, but without the proposed Little Theater 3. With additional office space along Nipomo, possibly higher and deeper 4. With additional uses on top of structure The remainder of the site plan, including the Nipomo and Palm streetscapes, will be updated per the 2011 public input and remain the same in each scenario. Plans will be at a schematic level of detail and in black and white. Deliverables: Alternative site plans, black and white; these can be authorized individually as needed Optional Task X3: Grading and Drainage Review of Additional Alternatives RRM Design Group will analyze the drainage, grading, and utilities on additional alternatives, as described above. We will coordinate with the structural engineer, Watry Design, to provide a grading scenario that works with the structural needs of the wall facing the Little Theatre. Deliverables: Analyze the grading and drainage on alternatives described above; these can be authorized individually as needed Optional Task X4: Extend the Conceptual Streetscape Design up Monterey to Broad Street After coordinating with the City and the CVT team, RRM Design Group will extend the conceptual streetscape design from the parking structure up to Broad street. This will be to strengthen the pedestrian walkability and connection between the Palm Nipomo parking structure and Mission Plaza. Deliverables: Conceptual streetscape plan on Monterey, from Nipomo to Broad Street Watry Design, Inc. Task A Reconfirm Base Option and Program Watry Design Inc. will meet with the City and project team to discuss changes and modifications to base option from 2012 desired by City staff. This meeting could also act as the re-kickoff meeting for this phase of the project. Summarize meeting results. Deliverables: Prepare for and attend one (1) meeting at City. Revise parking stall counts and issue updated parking plans for use in EIR. Task B: Stakeholder/Team Coordination Watry Design Inc. will not participate in the stakeholder meetings but assumes an additional meeting with the City for coordination and additional conference calls summarizing the results of the meetings. Task C: Additional City Meetings 6.a Packet Pg. 60 Attachment: a - Watry Scope of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Structure) Palm Nipomo Parking Structure Study August 11, 2016 WDI # 09079 Page 8 of 16 San Jose, CA • Austin, TX • Newport Beach, CA watrydesign.com Watry Design Inc. will meet with City staff to coordinate other city efforts. This task assumes two meetings, one with the Creative Visioning Team (CVT) who are looking at revising the Downtown Vision Plan, and one with City staff. Deliverables: Prepare for and attend two (2) meetings. Task E: Environmental Impact Report Watry Design will manage the EIR consultant Additional Project Management Watry Design Inc. will have additional project management to modify contracts, set up meetings and a longer duration for the project. Rincon Task E: Environmental Impact Report Task E.1 – Project Initiation/IS-NOP The project initiation phase of the EIR will consist of preparation and circulation of a Notice of Preparation (NOP). As part of this phase, we recommend updating the Initial Study to address the current project description, current regulatory setting, and current physical baseline conditions on and near the project site. Circulation of the Initial Study with the NOP will allow for more precise public review and comment on the project’s environmental review. Rincon will prepare the NOP consistent with CEQA Guidelines Section 15082. Rincon will provide a project description, project location, and summary of the probable environmental effects of the project. Rincon will distribute the NOP to the State Clearinghouse and all identified responsible and trustee agencies via certified mail. Substantive responses to the NOP will be compiled, appended to the EIR, and addressed within the EIR. The Initial Study to be attached to the NOP will identify issues with potentially significant environmental impacts that will be studied further in the Focused EIR, as well as issues where impacts are determined to be less than significant. Substantial evidence will be provided to support impact conclusions. As part of the task, Rincon will update the environmental setting, including updated physical conditions on and adjacent to the site, an updated regulatory setting (including the City’s Land Use and Circulation Element Update [LUCE]), and updated records searches for environmental resources, including California Natural Diversity Database (CNDDB) species and habitats, cultural resources, and hazardous materials records. Updated information from the LUCE EIR will be incorporated. The updated traffic analysis to be provided by another consultant under separate contract will be summarized. Based on the updated traffic study, Rincon will conduct updated air quality and greenhouse gases (GHG) emissions modeling using the latest version of CalEEMod. Task E.2 – Project Description Rincon will prepare a detailed Project Description in accordance with the requirements of Section 15124 of the State CEQA Guidelines for review by the City. The Project Description will detail the project proposal, including requested permits. Textual, tabular, and graphic presentation will be included as necessary to facilitate a thorough understanding of the proposed project. The Project Description will include: • A thorough explanation of proposed development and requested land use changes, permits, and approvals 6.a Packet Pg. 61 Attachment: a - Watry Scope of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Structure) Palm Nipomo Parking Structure Study August 11, 2016 WDI # 09079 Page 9 of 16 San Jose, CA • Austin, TX • Newport Beach, CA watrydesign.com • Discussion of the site access, grading, and utility services • Descriptions of the site and surrounding uses • The proposed duration of construction and the proposed phasing of development With the understanding that multiple project designs are currently under consideration and development, we anticipate that the project description will address a single preferred scenario that is described in a manner that will allow flexibility in the ultimate set of project components ultimately selected. Other design concepts will be addressed in the Focused EIR Alternatives section. Establishment of the Project Description is a critical early step in the EIR process, since the Project Description forms the basis for environmental evaluation under CEQA. We will address one round of review and consolidated comments by City staff. Task E.3 – Administrative Draft Focused EIR Upon City approval of the Project Description, Rincon will begin preparation of the Administrative Draft Focused EIR. This task includes all components necessary to complete the environmental impact analysis. It is anticipated that the EIR will focus on the following issue areas: Aesthetics, Cultural Resources, Noise, and Transportation/Circulation. Our technical approach for each of these issue areas is described under Approach to Technical Issues below. To the extent possible, Rincon will incorporate information from existing environmental review, technical reports, and planning documents that are applicable to the project. Subtask E.3.1 – Executive Summary. The Executive Summary will include an introduction and purpose, a brief description of the proposed project, project alternatives, and a table summarizing the environmental effects and mitigation measures associated with the proposed project. The table will be organized by level of environmental impact, including significant unavoidable adverse impacts (Class I), significant impacts that can be mitigated to a less than significant level (Class II), less than significant impacts (Class III), and beneficial impacts (Class IV). The Executive Summary will be provided at a level of detail that allows the section to function as a stand-alone printed document. Subtask E.3.2 – Introduction, Project Description, and Environmental Setting. The Introduction section will include a narrative on the background of the project. It will include a summary of the previous environmental review of the project and the environmental review process anticipated for the current project. In addition, lead, responsible, and trustee agencies will be identified and the scope, content, and purpose of the EIR will be described. The Project Description section will consist of the project description that was prepared in Task 2. The Environmental Setting section will provide a description of the existing environmental conditions in the project region and in the project area. Subtask.E.3.3 - Environmental Impacts and Mitigation Measures. The main body of the EIR will consist of the assessment of potential environmental impact analysis of the proposed project. Each environmental issue addressed in the Focused EIR will have five main subsections: • Setting • Methodology and Significance Thresholds 6.a Packet Pg. 62 Attachment: a - Watry Scope of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Structure) Palm Nipomo Parking Structure Study August 11, 2016 WDI # 09079 Page 10 of 16 San Jose, CA • Austin, TX • Newport Beach, CA watrydesign.com • Impact analysis including both project-specific and cumulative impacts • Mitigation measures • Residual Impacts The setting section will describe the applicable environmental conditions of the project area. The setting will be based on existing data sources, including the updated traffic study, supplemented with additional research. The impact analysis section will include a statement of the significance thresholds that were used to determine if an impact would have the potential to result in a significant environmental effect. Impacts of the proposed project when compared to existing conditions in the project area will be identified, as will cumulative impacts resulting from regional growth. Impacts will be quantified where possible. If existing data does not allow definitive quantification, reasonable assumptions will be used to qualitatively determine potential impacts. All mitigation measures will be presented so that they can be directly applied as conditions of approval and will include monitoring requirements. Conditions where the proposed mitigation measures would not reduce the identified impacts to a less than significant level will be clearly identified. Secondary impacts of mitigation measures will also be discussed. The final section will describe the level of significance after mitigation. This will be a brief statement noting where any significant impacts would remain after mitigation measures are applied. This section will also note whether impacts related to each issue are significant and unmitigable (Class I), significant but mitigable (Class II), less than significant (Class III), or beneficial (Class IV). Any secondary effects from proposed mitigation measures will be described as appropriate. Subtask E.3.4 - Alternatives. This section will be prepared in accordance with the requirements of the CEQA Guidelines Section 15126(d) and recent court decisions. The purpose of this section will be to promote informed decision-making and to evaluate a reasonable range of project alternatives. Rincon will analyze up to four alternatives, including the CEQA-required “no project” alternative. Other alternatives will be determined in consultation with City staff and the project design team, based on the preliminary findings of the environmental analysis. Per the State CEQA Guidelines, the alternatives will evaluate the same environmental topic areas in a more qualitative manner with less detail than the proposed project. However, where impacts have been identified as significant for the proposed project, the alternatives will identify applicable mitigation requirements for the alternatives, so a meaningful comparison can be made, and if necessary CEQA Findings in support of the alternatives can be prepared. The analysis will identify whether the alternatives would result in impacts that are less than, similar to, or greater than those of the proposed project, the level of significance, and mitigation requirements. A matrix that depicts the magnitude of impacts associated with the alternatives when compared to the proposed project will be provided. At the conclusion of the alternatives analysis, the environmentally superior alternative will be identified. Subtask E3.5 - Other CEQA-Required Sections. Also included in the Focused EIR will be other sections required by CEQA, such as table of contents and summary of potential growth inducing and significant irreversible effects. An evaluation of energy impacts will be provided. Subtask E.3.6 – References and List of Preparers. This section will provide a list of references for citations found in the body of the Focused EIR. This section will also identify all federal, state, or local 6.a Packet Pg. 63 Attachment: a - Watry Scope of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Structure) Palm Nipomo Parking Structure Study August 11, 2016 WDI # 09079 Page 11 of 16 San Jose, CA • Austin, TX • Newport Beach, CA watrydesign.com agencies, other organizations, and private individuals consulted in preparing the EIR, and the persons, firm, or agency preparing the EIR. Task E.4 – Screencheck Draft Focused EIR Following City staff review of the Administrative Draft Focused EIR, Rincon will revise the document based on comments received and provide a Screencheck Draft Focused EIR for review. Revisions can be provided in Word documents using “track changes,” or a compiled “clean” PDF may be provided for final review, depending on the City’s preference. This task will include responding to City comments on the Administrative Draft Focused EIR requiring a mixture of substantive corrections and minor editing; however, it is assumed that no new technical studies, revisions to the technical appendices, or site-specific data collection will be needed at this stage. The Screencheck Draft Focused EIR will be provided in digital format only. Task E.5 – Public Draft Focused EIR This task involves the production, editorial work, and communication processes anticipated to publish the Draft Focused EIR for public review and comment following City review of the Screencheck Draft Focused EIR. At this stage it is anticipated that revisions will be limited to editorial and formatting changes, if any. Rincon will prepare all required notices for the EIR, including the Notice of Completion and Environmental Transmittal, and will mail the documents to relevant agencies and interested citizens on a mailing list to be developed by the City. For the purposes of this proposal, it is assumed that up to 30 CDs and 20 hard copies would be delivered. Task E.6 – Final Focused EIR The final formal stages of the Focused EIR process involve responding to comments, holding public hearings and final editorial tasks. At this point, all of the discretionary permit applications and the proposed Final Focused EIR will be brought together for final public and decision-maker scrutiny in order to facilitate official decisions regarding the application. Through this process, final changes and policy decisions concerning the project are made. Our work effort regarding this task is delineated below. Subtask E.6.1 - Response to Comments/Administrative Final Focused EIR. Subsequent to receipt of all public comments on the Draft Focused EIR, Rincon will submit draft responses to comments for City review. We have budgeted 40 staff hours for preparing the responses to comments; however if a higher than average number of comments is received, additional funds may be required to complete this task. The final version of the responses to comments will be incorporated into the Administrative Final Focused EIR. Subtask E.6.2 - Mitigation Monitoring and Reporting Program (MMRP). Concurrent with the Administrative Final Focused EIR, Rincon will prepare an MMRP. The MMRP will be provided in a format designed for use by planners or code enforcement officers, and will incorporate both monitoring and reporting by the City, with subsequent report verification by onsite inspection, if necessary. Essentially, this plan will take the form of a detailed table that compiles all of the adopted mitigation measures developed within the body of the EIR, as well as information necessary to monitor compliance with each measure. The program will include: • Suggested wording as a condition of approval; • Identification of persons/agencies responsible for monitoring compliance with each condition; • Timing when monitoring must occur; • Frequency of monitoring; and • Criteria to be used to determine compliance with conditions. 6.a Packet Pg. 64 Attachment: a - Watry Scope of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Structure) Palm Nipomo Parking Structure Study August 11, 2016 WDI # 09079 Page 12 of 16 San Jose, CA • Austin, TX • Newport Beach, CA watrydesign.com Subtask E.6.3 – Screencheck Final Focused EIR. After receipt of City staff and legal counsel comments, Rincon will prepare a Screencheck Final Focused EIR for City review. Subtask E.6.4 - Publication of the Final Focused EIR. After City certification of the EIR, Rincon will provide up to 15 hard copies and 20 CDs of the Final Focused EIR. In addition, Rincon will provide an electronic version of the Final Focused EIR in a searchable pdf format for website use (text and graphic files small enough for fast public download times). Task 7 – Meetings and Public Hearings Rincon’s Principal-in-Charge and/or Project Manager will attend up to two meetings with City staff (in addition to the kickoff meeting) and up to two public hearings (assumed to be one with the Planning Commission and one with the City Council). The consultant team will confer with the City Project Manager to determine which meetings would be required; however, meeting attendance is assumed to be at key points in the development of the EIR, including for example: • Meeting to identify project alternatives • Meeting to review City comments on the Administrative Draft EIR • Meeting to discuss comments on the Draft EIR Rincon specialists will typically participate by conference call, when necessary. Hearing attendance will include assistance with oral presentations to the hearing body and graphic presentations. These hearings will be scheduled and selected at the City’s discretion. Additionally, as noted above, participation by project management team members, key specialists, and subconsultants in conference calls is assumed to be part of the EIR development and is included in our budget and scope for the EIR development tasks. Optional Task X.5: CEQA Findings As an optional task, Rincon will prepare the CEQA findings for the project. CEQA Guidelines §15091 requires that no public agency approve or carry out a project, for which an EIR has been completed and identifies one or more significant effects, unless the public agency prepares findings for each significant effect. The findings will include information related to whether those significant impacts identified in the EIR will be reduced to below a level of significance by mitigation measures identified in the EIR. In addition, the findings will discuss the reasoning for ultimately rejecting the project alternatives. CEQA Guidelines §15093 requires that when an agency approves a project that will have a significant adverse environmental effect that is unavoidable, the agency must make a Statement of Overriding Considerations. If a significant and unavoidable impact is identified in the EIR, Rincon will prepare the Statement of Overriding Considerations. This scope of work assumes that if alternatives are determined to be infeasible due to financial considerations, or that the Statement of Overriding considerations relies on specific economic or financial factors, corresponding financial data to support these conclusions will be provided by the City. Rincon will provide a digital copy of an administrative draft of the CEQA findings to the City for review and comment, and then incorporate City comments into a final document. Optional Task X.6: Assembly Bill 52 Compliance. If this task is selected, Rincon will assist the City with Native American government-to-government consultation in accordance with AB 52. Rincon assumes the City will provide a list of tribes who have requested AB 52 notification from the City. Rincon will draft letters and maps for Native American tribal government contacts, as well as provide the City with a tracking sheet and 6.a Packet Pg. 65 Attachment: a - Watry Scope of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Structure) Palm Nipomo Parking Structure Study August 11, 2016 WDI # 09079 Page 13 of 16 San Jose, CA • Austin, TX • Newport Beach, CA watrydesign.com instructions for successful AB 52 consultation. Native American contacts have 30 days to respond and request further consultation. APPROACH TO TECHNICAL ISSUES Based on our preparation of the project Initial Study and familiarity with the revised project description, we have assembled a scope of work which facilitates thorough analysis of the following issue areas in a timely and cost-effective manner: • Aesthetics • Cultural Resources • Noise • Transportation and Circulation Aesthetics. As stated in the Initial Study, the project site is not located within a City General Plan designated scenic vista or along a designated scenic highway. The site is located within the downtown core and currently contains urban development including a parking lot, two residential structures, and a detached garage. While the proposed project would be visually compatible with the existing urban environment of the site and the surrounding area, it would increase the size and scale of development on the project site. The applicant requests a variance project in height so that the project can exceed existing height limitations as established by the zoning code. In addition, the project site would be located in the Downtown Historic District. The increase in size and scale of development on the project site and the sensitivity of the project site within the Downtown Historic District could result in potential impacts to the visual character of the site. Additionally, while the proposed project is located in an urban area where substantial nighttime lighting currently exists, the increased height of the proposed structure and the proximity to residential uses could result in light spillover and additional glare that could result in significant environmental effects. Accordingly, the Initial Study determined that the EIR will address potential project impacts on visual character and light and glare. Rincon will provide a current visual characterization of conditions on the site, evaluation of project impacts on scenic views and changes to the visual character of the site, and evaluation of project light and glare. It is our understanding that photo simulations of conceptual project elevations from various key viewing locations will be provided by the project design team. Rincon will interpret and evaluate the visual simulations in a CEQA- compliant impact analysis. Recommendations will be developed to reduce identified visual impacts. General design guidelines will be identified to assist the design team in terms of design features and elements of the project to assure visual compatibility with the surrounding neighborhood. The EIR will evaluate the new sources of light and glare through a review of the proposed project’s lighting plan. If no lighting plan is available, general design guidelines will be identified to assist the design team in terms of lighting features and building materials to assure that lighting and glare associated with the proposed project would be compatible with adjacent and surrounding uses. The aesthetic assessment will include the following tasks: • Visually characterize the project site and surrounding area from key public viewpoints, potentially including distant public viewpoints. • Review and incorporate visual simulations to be provided by the project design team. • Review LUCE policies that reduce visual impacts, assess their applicability to the proposed project, and evaluate the consistency of the project with City planning programs and design guidelines. • Discuss the proposed project visual conditions relative to the current and anticipated future aesthetic character of the project area. 6.a Packet Pg. 66 Attachment: a - Watry Scope of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Structure) Palm Nipomo Parking Structure Study August 11, 2016 WDI # 09079 Page 14 of 16 San Jose, CA • Austin, TX • Newport Beach, CA watrydesign.com • Identify glare and night lighting impacts. • Identify impacts to public view areas. • Discuss any obstructions to public view areas. • Identify measures needed to mitigate significant visual impacts and to help maintain the visual quality of the area. Cultural Resources. The project site was previously surveyed for cultural resources in 2011. The Cultural Resources Inventory for the Palm-Nipomo Parking Structure, San Luis Obispo, California, found that the project is located within the Downtown Historic District and that its construction could result in impacts to archaeological resources, the extant historic district, as well as contributing properties within the district (Applied Earthworks 2011). Rincon will review these previous findings, update previous baseline data where necessary and prepare an updated analysis of potential impacts to cultural resource within the project site and surrounding vicinity. Records Search. Rincon will conduct a California Historical Resources Information System (CHRIS) records search of the proposed project site as well as a 0.25-mile radius around the project site at the Central Coast Information Center (CCIC) located at University of California, Santa Barbara. The records search will also reveal the nature and extent of any cultural resources work previously conducted within the project site and adjacent vicinity. We assume that a cultural resources field survey is not needed for the project, and that no new cultural resources will be identified that require evaluation or recordation Native American Scoping. Rincon will contact the California Native American Heritage Commission (NAHC) for a review of their Sacred Lands File (SLF). The NAHC will determine if any NAHC-listed Native American sacred lands are located within or adjacent to the project site. In addition, the NAHC will provide a list of Native American contacts for the project that they believe should be contacted for additional information. Rincon will prepare and mail a letter to NAHC-listed contacts, requesting that they contact us if they know of any Native American cultural resources within or near to the project site. A follow-up phone call will be made to those contacts that do not respond to our request for information directly. Cultural Resources Analysis Update. Upon completion of the records search and SLF search, Rincon Consultants will prepare a cultural resources analysis update. This analysis will review the results of the 2011 study, update the analysis to reflect new baseline data and update the impacts analysis to address direct, indirect and cumulative impacts to the cultural resources. The analysis will provide management recommendations for cultural resources within or near the project site and mitigation measures to avoid or reduce adverse effects. Assembly Bill 52 Compliance.(Optional Task) If this task is selected, Rincon will assist the City with Native American government-to-government consultation in accordance with AB 52. Rincon assumes the City will provide a list of tribes who have requested AB 52 notification from the City. Rincon will draft letters and maps for Native American tribal government contacts, as well as provide the City with a tracking sheet and instructions for successful AB 52 consultation. Native American contacts have 30 days to respond and request further consultation. Noise. As described in the Initial Study, the project would not result in significant long-term noise exposure impacts. However, the project could result in short-term construction noise impacts at nearby sensitive receptors, and accordingly the focus of this section will be on construction noise. The impact analysis and conclusions regarding long-term noise exposure from the Initial Study will be updated based on the updated traffic study, and carried forward into the Focused EIR. 6.a Packet Pg. 67 Attachment: a - Watry Scope of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Structure) Palm Nipomo Parking Structure Study August 11, 2016 WDI # 09079 Page 15 of 16 San Jose, CA • Austin, TX • Newport Beach, CA watrydesign.com Noise-sensitive uses near the project site include residences to the east, residences immediately adjacent to the project site and across Monterey Street to the south, a mortuary and residential uses across Nipomo Street to the west, and Mission Prep School to the north of Palm Street. Based on current site plans for the project, construction activities may occur within 25 feet or less of the residences to the east of the project site. The existing sensitive receptors could be exposed to construction noise that exceeds City thresholds. The impact of construction noise levels on sensitive receptors will be evaluated in the EIR, which will also identify any mitigation necessary to reduce significant short-term construction noise impacts to the extent feasible. Rincon will quantitatively evaluate project noise levels and noise level increases related to site preparation/ construction at sensitive receptors. Rincon will examine existing noise sources in the project area and will conduct ambient noise measurements in the field to characterize the existing noise conditions in the vicinity of the project site. The measurements will be taken using an ANSI Type II sound level meter. Up to three 20-minute daytime measurements will be taken. The existing regulatory setting will be described, including federal, state, and local noise requirements. Construction noise will be quantitatively evaluated by summing the noise from anticipated equipment and comparing noise levels at affected receptors to City thresholds. Rincon will provide an updated estimate of existing and future traffic noise levels along up to two roadway segments based upon data from the updated traffic impact analysis. Traffic noise will be forecast using the Federal Highway Administration Traffic Noise Model® (TNM version 2.5). Traffic generated by the proposed project will be added to the current traffic volumes and the incremental noise level increases will be calculated. Mitigation requirements will be identified for noise impacted areas. Specifically, this section will include the following tasks: • Noise metering at up to three locations to characterize existing noise levels. • Review the project area to identify potential noise sources that could adversely affect the proposed project and noise-sensitive uses that may be affected by the proposed project. • Discuss City Noise Element policies pertaining to proposed on-site uses and potential noise sensitive use in the project area and the project’s consistency with those policies. • Evaluate potential short and long term noise impacts of the project on sensitive uses in the project area (this analysis will include modeling of construction equipment noise, as well as noise associated with future traffic volumes at up to two roadway segments to determine if locally adopted noise impact thresholds may be exceeded). • Identify mitigation measures for identified noise impacts. Transportation and Circulation. It is our understanding that another consultant will prepare a traffic impact analysis for the project under a separate contract. Rincon will review the traffic impact analysis and incorporate the analysis into the EIR impact section. This scope of work assumes that the traffic impact analysis will contain an evaluation of project impacts on study area roadway segments and intersections under both existing + project and cumulative + project conditions, as well as impacts related to overall vehicle miles traveled generated by the project. Impacts, including any potential secondary impacts from required roadway improvements, will be described and mitigation measures will be identified as necessary. Issues Addressed in the Initial Study. The EIR will include a section describing the issues for which a less than significant impact or significant but mitigable impact is anticipated, as described in the Initial Study. This section will include sufficient evidence to support the less than significant impact findings. The updated Initial Study analysis for the issue areas of Agriculture and Forest Resources, Air Quality, Biological Resources, Geology and Soils, Greenhouse Gas Emissions, Hazards, Hydrology and Water Quality, Land Use and Planning Mineral Resources, Population and Housing, Public Services, Recreation, Traffic, and Utilities/Service Systems will be incorporated into this section. 6.a Packet Pg. 68 Attachment: a - Watry Scope of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Structure) Palm Nipomo Parking Structure Study August 11, 2016 WDI # 09079 Page 16 of 16 San Jose, CA • Austin, TX • Newport Beach, CA watrydesign.com Task E Schedule Rincon proposes to adhere to a schedule that allows the Draft Focused EIR to be circulated within 18 weeks of notice to proceed and the EIR process to be concluded within approximately 8 months. Initial Study-Notice of Preparation (IS-NOP): Rincon will prepare the IS-NOP for release within three weeks of notice to proceed and receipt of project description information and the updated traffic study. Project Description: Within one week of release of the NOP, Rincon will submit the draft EIR project description for staff review. Rincon assumes a one-week review period for review by the City, and Rincon revisions to the project description. Thus, we assume that the EIR project description will be approved by the City within two weeks after release of the NOP. Administrative Draft Focused EIR: The Administrative Draft Focused EIR will be completed within four weeks of City approval of the project description. This schedule assumes delivery of the Administrative Draft Focused EIR about nine weeks after notice to proceed. Screencheck Draft Focused EIR: Assuming that the City will deliver comments on the Administrative Draft Focused EIR within three weeks, Rincon will produce the Screencheck EIR within two weeks of receipt of staff comments. This schedule also assumes that City comments are coordinated into a single consistent set of comments and that no new substantial analysis will be needed as a result. Public Draft Focused EIR: Assuming that the City will deliver comments on the Screencheck Draft Focused EIR within two weeks, Rincon will revise and produce the Public Draft Focused EIR within two weeks (including production time). This schedule would allow for publication approximately 18 weeks after notice to proceed. Response to Comments/Administrative Final Focused EIR: Within three weeks of the close of the 45-day Draft EIR circulation period and receipt of all written and oral comments, Rincon will deliver a Draft Response to Comments report that responds to issues raised regarding the analysis. Rincon will assemble responses into the Administrative Final Focused EIR, which will also contain any changes that might be required to the Draft Focused EIR. This milestone is expected to be reached about 27 weeks after notice to proceed. Screencheck Final Focused EIR: Within two weeks of receipt of City comments on the Response to Comments/Administrative Final Focused EIR, Rincon will deliver the Screencheck Final Focused EIR. Assuming a one week review period for the City, the Screencheck Final Focused EIR would be delivered 30 weeks after notice to proceed. Final Focused EIR: Assuming that the City will deliver comments on the Screencheck Final Focused EIR within one week, Rincon will produce the Final Focused EIR within one week. Adhering to this schedule, the EIR will be prepared, reviewed by the public and decision-makers, and could be certified within approximately 32 weeks, or about 8 months. The ability to meet this schedule depends on timely receipt of technical information (including the traffic study), the level of City review, the level of public comment, and staff’s direction on addressing unanticipated issues that may arise during the process. 6.a Packet Pg. 69 Attachment: a - Watry Scope of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Structure) Environmental Scientists Planners Engineers August 10, 2016 Project 10-65710 Michelle Wendler Watry Design, Inc. 100 Century Center Court, Suite 600 3224 Southside Road San Jose, CA 95112 Subject: Scope of Work and Fee Estimate to Prepare Focused EIR for the City of San Luis Obispo Palm-Nipomo Project Dear Ms. Wendler: Rincon Consultants, Inc. is pleased to submit this proposal to prepare a Focused EIR for the Palm-Nipomo Project. We have assembled a team that brings together expertise in all of the technical areas necessary to analyze the environmental impacts associated with the proposed project while utilizing existing data to the extent feasible. Our Principal-in-Charge and project team have extensive experience working on similar projects and are currently assisting the City of San Luis Obispo with CEQA review for several development projects. The following sections of this proposal describe our understanding of the proposed project, our work program and proposed technical methodologies for each issue area, and our proposed cost and schedule. PROJECT UNDERSTANDING The Palm-Nipomo Project features a five-story parking structure, commercial/ office uses, and a community theater on a 1.1-acre property located in Downtown San Luis Obispo. The project is currently undergoing design refinement with respect to the ultimate size and configuration of project components. Accordingly, the EIR will focus on a preferred design concept, but will also provide environmental evidence and conclusions that support a flexible range of design outcomes. The project site is located south of Palm Street, east of Nipomo Street, and north of Monterey Street. The site is currently occupied by City-owned surface parking lots, one detached garage, and two residential units (one single-family residence and one secondary unit adjacent to Palm Street). The project site is located within the City’s 6.b Packet Pg. 70 Attachment: b - Rincon Consultants EIR Scope Of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Palm-Nipomo Project Focused EIR Scope of Work and Fee Estimate August 10, 2016 Page 2 Environmental Scientists Planners Engineers Downtown Historic District. The site has a General Plan land use designation of Office and Medium-High Density Residential, and a zoning designation of Office (O- H) and Medium Density Residential (R-3). The project was initiated in 2010. Preliminary designs for the parking garage component of the project were developed and discussed in a series of community workshops in 2010 and 2011. Rincon Consultants prepared an existing conditions report that described environmental constraints on the project site in 2010, and completed an Initial Study in 2012. Through this process it was determined that two residences directly adjacent to the project site, located at 610 and 614 Monterey Street, are contributors to the Downtown Historic Preservation District and provide essential continuity along a historic streetscape. The Initial Study described that locating the parking structure immediately adjacent to these historic structures (within approximately 5 feet) has the potential to degrade the historic character and continuity of the historic streetscape. In addition, it was determined that the detached garage on-site, which is a contributing element to the historic district, may be demolished as part of the proposed project. The Initial Study also identified potentially significant impacts related to aesthetics and construction noise. Because of the potential for significant environmental effects in these issue areas, it was determined that an Environmental Impact Report (EIR) should be prepared. Following preparation of the Initial Study, the project was redesigned to include commercial/office uses, and the relocated Little Theater. Current project goals include: • Provide a minimum of 400 parking spaces; • Be creative, but mindful of costs; • Design an aesthetically pleasing structure that fits into the downtown and neighborhood; • Consider contextual sensitivity of surrounding properties (i.e. Lattimer- Hayes adobe); • Consider City codes such as setback and height; • Consider City’s agreement with SLO Little Theater to develop a community theater on a portion of the site and the Physical Concept Plan for the Downtown that identifies cultural uses in addition to parking on the site; • Provide the structure’s main entry on the street that the traffic analysis determines will provide the most direct access and provide secondary access on other street. Provide no vehicle access to Monterey Street to maintain street character; • Consider incorporating other appropriate uses on the site; • Design to accommodate other uses on Monterey Street in front of the structure and provide a direct pedestrian connection from the structure to Monterey Street; • Make an effort to preserve the large oak tree; 6.b Packet Pg. 71 Attachment: b - Rincon Consultants EIR Scope Of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Palm-Nipomo Project Focused EIR Scope of Work and Fee Estimate August 10, 2016 Page 3 Environmental Scientists Planners Engineers • Incorporate green technologies into the structure; and • Design and construct the project within budget. The project is currently undergoing design refinement with respect to the ultimate size and configuration of project components, which include a parking structure, community theater, and commercial/office uses. The currently envisioned project would involve the construction of an above-ground five-level parking structure with approximately 420 parking spaces. Main access to the structure would be provided from Palm Street, with an auxiliary access point on Nipomo Street. Access would not be provided from Monterey Street. The project would also include office/ commercial space fronting on Nipomo Street. The size of the office/commercial space has not been determined. The San Luis Obispo Little Theater would also be relocated to the site, fronting on Monterey Street adjacent to the parking structure. The Little Theater would entail a three-story structure with a gross floor area of 23,841 square feet. The basement level would house a rehearsal area, workshop, laundry room, restroom, and storage space. The main level would house a main theater with 191 seats (143 of them fixed) and a smaller “black box” theater with 99 reconfigurable seats, for a total of 290 seats. The main level would also include a green room, two dressing areas, a backstage area, a lobby, and restrooms. The third floor would include offices and a conference room. A small balcony would also be located on the third floor, with a larger balcony on the building rooftop that may contain a restaurant and/or outdoor plaza. The project would involve the removal of the existing parking lot and demolition or relocation of the existing two residential structures and detached garage. The project would require a building height variance to exceed 35 feet in height and a setback variance for the setback of the street yard to be less than 15 feet. The City’s Zoning Ordinance indicates that the project site is zoned Office (O-H) and Medium Density Residential (R-3). The O-H zone allows for development of a multi-level parking structure with Planning Commission approval; however, a General Plan amendment and Zone Change to O-H would be required to permit the proposed project on the portion of the project site that is zoned R-3. FOCUSED EIR WORK PROGRAM Task 1 – Project Initiation/IS-NOP The project initiation phase of the EIR will consist of preparation and circulation of a Notice of Preparation (NOP). As part of this phase, we recommend updating the Initial Study to address the current project description, current regulatory setting, and current physical baseline conditions on and near the project site. Circulation of the Initial Study with the NOP will allow for more precise public review and comment on the project’s environmental review. Rincon will prepare the NOP consistent with CEQA Guidelines Section 15082. Rincon will provide a project description, project location, and summary of the probable environmental effects of 6.b Packet Pg. 72 Attachment: b - Rincon Consultants EIR Scope Of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Palm-Nipomo Project Focused EIR Scope of Work and Fee Estimate August 10, 2016 Page 4 Environmental Scientists Planners Engineers the project. Rincon will distribute the NOP to the State Clearinghouse and all identified responsible and trustee agencies via certified mail. Substantive responses to the NOP will be compiled, appended to the EIR, and addressed within the EIR. The Initial Study to be attached to the NOP will identify issues with potentially significant environmental impacts that will be studied further in the Focused EIR, as well as issues where impacts are determined to be less than significant. Substantial evidence will be provided to support impact conclusions. As part of the task, Rincon will update the environmental setting, including updated physical conditions on and adjacent to the site, an updated regulatory setting (including the City’s Land Use and Circulation Element Update [LUCE]), and updated records searches for environmental resources, including California Natural Diversity Database (CNDDB) species and habitats, cultural resources, and hazardous materials records. Updated information from the LUCE EIR will be incorporated. The updated traffic analysis to be provided by another consultant under separate contract will be summarized. Based on the updated traffic study, Rincon will conduct updated air quality and greenhouse gases (GHG) emissions modeling using the latest version of CalEEMod. Task 2 – Project Description Rincon will prepare a detailed Project Description in accordance with the requirements of Section 15124 of the State CEQA Guidelines for review by the City. The Project Description will detail the project proposal, including requested permits. Textual, tabular, and graphic presentation will be included as necessary to facilitate a thorough understanding of the proposed project. The Project Description will include: • A thorough explanation of proposed development and requested land use changes, permits, and approvals • Discussion of the site access, grading, and utility services • Descriptions of the site and surrounding uses • The proposed duration of construction and the proposed phasing of development With the understanding that multiple project designs are currently under consideration and development, we anticipate that the project description will address a single preferred scenario that is described in a manner that will allow flexibility in the ultimate set of project components ultimately selected. Other design concepts will be addressed in the Focused EIR Alternatives section. Establishment of the Project Description is a critical early step in the EIR process, since the Project Description forms the basis for environmental evaluation under CEQA. We will address one round of review and consolidated comments by City staff. 6.b Packet Pg. 73 Attachment: b - Rincon Consultants EIR Scope Of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Palm-Nipomo Project Focused EIR Scope of Work and Fee Estimate August 10, 2016 Page 5 Environmental Scientists Planners Engineers Task 3 – Administrative Draft Focused EIR Upon City approval of the Project Description, Rincon will begin preparation of the Administrative Draft Focused EIR. This task includes all components necessary to complete the environmental impact analysis. It is anticipated that the EIR will focus on the following issue areas: Aesthetics, Cultural Resources, Noise, and Transportation/Circulation. Our technical approach for each of these issue areas is described under Approach to Technical Issues below. To the extent possible, Rincon will incorporate information from existing environmental review, technical reports, and planning documents that are applicable to the project. Subtask 3.1 – Executive Summary. The Executive Summary will include an introduction and purpose, a brief description of the proposed project, project alternatives, and a table summarizing the environmental effects and mitigation measures associated with the proposed project. The table will be organized by level of environmental impact, including significant unavoidable adverse impacts (Class I), significant impacts that can be mitigated to a less than significant level (Class II), less than significant impacts (Class III), and beneficial impacts (Class IV). The Executive Summary will be provided at a level of detail that allows the section to function as a stand-alone printed document. Subtask 3.2 – Introduction, Project Description, and Environmental Setting. The Introduction section will include a narrative on the background of the project. It will include a summary of the previous environmental review of the project and the environmental review process anticipated for the current project. In addition, lead, responsible, and trustee agencies will be identified and the scope, content, and purpose of the EIR will be described. The Project Description section will consist of the project description that was prepared in Task 2. The Environmental Setting section will provide a description of the existing environmental conditions in the project region and in the project area. Subtask.3.3 - Environmental Impacts and Mitigation Measures. The main body of the EIR will consist of the assessment of potential environmental impact analysis of the proposed project. Each environmental issue addressed in the Focused EIR will have five main subsections: • Setting • Methodology and Significance Thresholds • Impact analysis including both project-specific and cumulative impacts • Mitigation measures • Residual Impacts 6.b Packet Pg. 74 Attachment: b - Rincon Consultants EIR Scope Of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Palm-Nipomo Project Focused EIR Scope of Work and Fee Estimate August 10, 2016 Page 6 Environmental Scientists Planners Engineers The setting section will describe the applicable environmental conditions of the project area. The setting will be based on existing data sources, including the updated traffic study, supplemented with additional research. The impact analysis section will include a statement of the significance thresholds that were used to determine if an impact would have the potential to result in a significant environmental effect. Impacts of the proposed project when compared to existing conditions in the project area will be identified, as will cumulative impacts resulting from regional growth. Impacts will be quantified where possible. If existing data does not allow definitive quantification, reasonable assumptions will be used to qualitatively determine potential impacts. All mitigation measures will be presented so that they can be directly applied as conditions of approval and will include monitoring requirements. Conditions where the proposed mitigation measures would not reduce the identified impacts to a less than significant level will be clearly identified. Secondary impacts of mitigation measures will also be discussed. The final section will describe the level of significance after mitigation. This will be a brief statement noting where any significant impacts would remain after mitigation measures are applied. This section will also note whether impacts related to each issue are significant and unmitigable (Class I), significant but mitigable (Class II), less than significant (Class III), or beneficial (Class IV). Any secondary effects from proposed mitigation measures will be described as appropriate. Subtask 3.4 - Alternatives. This section will be prepared in accordance with the requirements of the CEQA Guidelines Section 15126(d) and recent court decisions. The purpose of this section will be to promote informed decision-making and to evaluate a reasonable range of project alternatives. Rincon will analyze up to four alternatives, including the CEQA-required “no project” alternative. Other alternatives will be determined in consultation with City staff and the project design team, based on the preliminary findings of the environmental analysis. Per the State CEQA Guidelines, the alternatives will evaluate the same environmental topic areas in a more qualitative manner with less detail than the proposed project. However, where impacts have been identified as significant for the proposed project, the alternatives will identify applicable mitigation requirements for the alternatives, so a meaningful comparison can be made, and if necessary CEQA Findings in support of the alternatives can be prepared. The analysis will identify whether the alternatives would result in impacts that are less than, similar to, or greater than those of the proposed project, the level of significance, and mitigation requirements. A matrix that depicts the magnitude of impacts associated with the alternatives when compared to the proposed project will be provided. At the conclusion of the alternatives analysis, the environmentally superior alternative will be identified. 6.b Packet Pg. 75 Attachment: b - Rincon Consultants EIR Scope Of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Palm-Nipomo Project Focused EIR Scope of Work and Fee Estimate August 10, 2016 Page 7 Environmental Scientists Planners Engineers Subtask 3.5 - Other CEQA-Required Sections. Also included in the Focused EIR will be other sections required by CEQA, such as table of contents and summary of potential growth inducing and significant irreversible effects. An evaluation of energy impacts will be provided. Subtask 3.6 – References and List of Preparers. This section will provide a list of references for citations found in the body of the Focused EIR. This section will also identify all federal, state, or local agencies, other organizations, and private individuals consulted in preparing the EIR, and the persons, firm, or agency preparing the EIR. Task 4 – Screencheck Draft Focused EIR Following City staff review of the Administrative Draft Focused EIR, Rincon will revise the document based on comments received and provide a Screencheck Draft Focused EIR for review. Revisions can be provided in Word documents using “track changes,” or a compiled “clean” PDF may be provided for final review, depending on the City’s preference. This task will include responding to City comments on the Administrative Draft Focused EIR requiring a mixture of substantive corrections and minor editing; however, it is assumed that no new technical studies, revisions to the technical appendices, or site-specific data collection will be needed at this stage. The Screencheck Draft Focused EIR will be provided in digital format only. Task 5 – Public Draft Focused EIR This task involves the production, editorial work, and communication processes anticipated to publish the Draft Focused EIR for public review and comment following City review of the Screencheck Draft Focused EIR. At this stage it is anticipated that revisions will be limited to editorial and formatting changes, if any. Rincon will prepare all required notices for the EIR, including the Notice of Completion and Environmental Transmittal, and will mail the documents to relevant agencies and interested citizens on a mailing list to be developed by the City. For the purposes of this proposal, it is assumed that up to 30 CDs and 20 hard copies would be delivered. Task 6 – Final Focused EIR The final formal stages of the Focused EIR process involve responding to comments, holding public hearings and final editorial tasks. At this point, all of the discretionary permit applications and the proposed Final Focused EIR will be brought together for final public and decision-maker scrutiny in order to facilitate official decisions regarding the application. Through this process, final changes and policy decisions concerning the project are made. Our work effort regarding this task is delineated below. 6.b Packet Pg. 76 Attachment: b - Rincon Consultants EIR Scope Of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Palm-Nipomo Project Focused EIR Scope of Work and Fee Estimate August 10, 2016 Page 8 Environmental Scientists Planners Engineers Subtask 6.1 - Response to Comments/Administrative Final Focused EIR. Subsequent to receipt of all public comments on the Draft Focused EIR, Rincon will submit draft responses to comments for City review. We have budgeted 40 staff hours for preparing the responses to comments; however if a higher than average number of comments is received, additional funds may be required to complete this task. The final version of the responses to comments will be incorporated into the Administrative Final Focused EIR. Subtask 6.2 - Mitigation Monitoring and Reporting Program (MMRP). Concurrent with the Administrative Final Focused EIR, Rincon will prepare an MMRP. The MMRP will be provided in a format designed for use by planners or code enforcement officers, and will incorporate both monitoring and reporting by the City, with subsequent report verification by onsite inspection, if necessary. Essentially, this plan will take the form of a detailed table that compiles all of the adopted mitigation measures developed within the body of the EIR, as well as information necessary to monitor compliance with each measure. The program will include: • Suggested wording as a condition of approval; • Identification of persons/agencies responsible for monitoring compliance with each condition; • Timing when monitoring must occur; • Frequency of monitoring; and • Criteria to be used to determine compliance with conditions. Subtask 6.3 – Screencheck Final Focused EIR. After receipt of City staff and legal counsel comments, Rincon will prepare a Screencheck Final Focused EIR for City review. Subtask 6.4 - Publication of the Final Focused EIR. After City certification of the EIR, Rincon will provide up to 15 hard copies and 20 CDs of the Final Focused EIR. In addition, Rincon will provide an electronic version of the Final Focused EIR in a searchable pdf format for website use (text and graphic files small enough for fast public download times). Task 7 – Meetings and Public Hearings Rincon’s Principal-in-Charge and/or Project Manager will attend up to two meetings with City staff (in addition to the kickoff meeting) and up to two public hearings (assumed to be one with the Planning Commission and one with the City Council). The consultant team will confer with the City Project Manager to determine which meetings would be required; however, meeting attendance is assumed to be at key points in the development of the EIR, including for example: 6.b Packet Pg. 77 Attachment: b - Rincon Consultants EIR Scope Of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Palm-Nipomo Project Focused EIR Scope of Work and Fee Estimate August 10, 2016 Page 9 Environmental Scientists Planners Engineers • Meeting to identify project alternatives • Meeting to review City comments on the Administrative Draft EIR • Meeting to discuss comments on the Draft EIR Rincon specialists will typically participate by conference call, when necessary. Hearing attendance will include assistance with oral presentations to the hearing body and graphic presentations. These hearings will be scheduled and selected at the City’s discretion. Additionally, as noted above, participation by project management team members, key specialists, and subconsultants in conference calls is assumed to be part of the EIR development and is included in our budget and scope for the EIR development tasks. Optional Task A: CEQA Findings As an optional task, Rincon will prepare the CEQA findings for the project. CEQA Guidelines §15091 requires that no public agency approve or carry out a project, for which an EIR has been completed and identifies one or more significant effects, unless the public agency prepares findings for each significant effect. The findings will include information related to whether those significant impacts identified in the EIR will be reduced to below a level of significance by mitigation measures identified in the EIR. In addition, the findings will discuss the reasoning for ultimately rejecting the project alternatives. CEQA Guidelines §15093 requires that when an agency approves a project that will have a significant adverse environmental effect that is unavoidable, the agency must make a Statement of Overriding Considerations. If a significant and unavoidable impact is identified in the EIR, Rincon will prepare the Statement of Overriding Considerations. This scope of work assumes that if alternatives are determined to be infeasible due to financial considerations, or that the Statement of Overriding considerations relies on specific economic or financial factors, corresponding financial data to support these conclusions will be provided by the City. Rincon will provide a digital copy of an administrative draft of the CEQA findings to the City for review and comment, and then incorporate City comments into a final document. 6.b Packet Pg. 78 Attachment: b - Rincon Consultants EIR Scope Of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Palm-Nipomo Project Focused EIR Scope of Work and Fee Estimate August 10, 2016 Page 10 Environmental Scientists Planners Engineers APPROACH TO TECHNICAL ISSUES Based on our preparation of the project Initial Study and familiarity with the revised project description, we have assembled a scope of work which facilitates thorough analysis of the following issue areas in a timely and cost-effective manner: • Aesthetics • Cultural Resources • Noise • Transportation and Circulation Aesthetics. As stated in the Initial Study, the project site is not located within a City General Plan designated scenic vista or along a designated scenic highway. The site is located within the downtown core and currently contains urban development including a parking lot, two residential structures, and a detached garage. While the proposed project would be visually compatible with the existing urban environment of the site and the surrounding area, it would increase the size and scale of development on the project site. The applicant requests a variance project in height so that the project can exceed existing height limitations as established by the zoning code. In addition, the project site would be located in the Downtown Historic District. The increase in size and scale of development on the project site and the sensitivity of the project site within the Downtown Historic District could result in potential impacts to the visual character of the site. Additionally, while the proposed project is located in an urban area where substantial nighttime lighting currently exists, the increased height of the proposed structure and the proximity to residential uses could result in light spillover and additional glare that could result in significant environmental effects. Accordingly, the Initial Study determined that the EIR will address potential project impacts on visual character and light and glare. Rincon will provide a current visual characterization of conditions on the site, evaluation of project impacts on scenic views and changes to the visual character of the site, and evaluation of project light and glare. It is our understanding that photo simulations of conceptual project elevations from various key viewing locations will be provided by the project design team. Rincon will interpret and evaluate the visual simulations in a CEQA-compliant impact analysis. Recommendations will be developed to reduce identified visual impacts. General design guidelines will be identified to assist the design team in terms of design features and elements of the project to assure visual compatibility with the surrounding neighborhood. The EIR will evaluate the new sources of light and glare through a review of the proposed project’s lighting plan. If no lighting plan is available, general design guidelines will be identified to assist the design team in terms of lighting features and building materials to assure that lighting and glare associated with the proposed project would be compatible with adjacent and surrounding uses. 6.b Packet Pg. 79 Attachment: b - Rincon Consultants EIR Scope Of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Palm-Nipomo Project Focused EIR Scope of Work and Fee Estimate August 10, 2016 Page 11 Environmental Scientists Planners Engineers The aesthetic assessment will include the following tasks: • Visually characterize the project site and surrounding area from key public viewpoints, potentially including distant public viewpoints. • Review and incorporate visual simulations to be provided by the project design team. • Review LUCE policies that reduce visual impacts, assess their applicability to the proposed project, and evaluate the consistency of the project with City planning programs and design guidelines. • Discuss the proposed project visual conditions relative to the current and anticipated future aesthetic character of the project area. • Identify glare and night lighting impacts. • Identify impacts to public view areas. • Discuss any obstructions to public view areas. • Identify measures needed to mitigate significant visual impacts and to help maintain the visual quality of the area. Cultural Resources. The project site was previously surveyed for cultural resources in 2011. The Cultural Resources Inventory for the Palm-Nipomo Parking Structure, San Luis Obispo, California, found that the project is located within the Downtown Historic District and that its construction could result in impacts to archaeological resources, the extant historic district, as well as contributing properties within the district (Applied Earthworks 2011). Rincon will review these previous findings, update previous baseline data where necessary and prepare an updated analysis of potential impacts to cultural resource within the project site and surrounding vicinity. Records Search. Rincon will conduct a California Historical Resources Information System (CHRIS) records search of the proposed project site as well as a 0.25-mile radius around the project site at the Central Coast Information Center (CCIC) located at University of California, Santa Barbara. The records search will also reveal the nature and extent of any cultural resources work previously conducted within the project site and adjacent vicinity. We assume that a cultural resources field survey is not needed for the project, and that no new cultural resources will be identified that require evaluation or recordation Native American Scoping. Rincon will contact the California Native American Heritage Commission (NAHC) for a review of their Sacred Lands File (SLF). The NAHC will determine if any NAHC-listed Native American sacred lands are located within or adjacent to the project site. In addition, the NAHC will provide a list of Native American contacts for the project that they believe should be contacted for additional information. Rincon will prepare and mail a letter to NAHC-listed contacts, requesting that they contact us if they know of any Native American cultural resources within or near to the project site. A follow-up phone call will be made to those contacts that do not respond to our request for information directly. 6.b Packet Pg. 80 Attachment: b - Rincon Consultants EIR Scope Of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Palm-Nipomo Project Focused EIR Scope of Work and Fee Estimate August 10, 2016 Page 12 Environmental Scientists Planners Engineers Cultural Resources Analysis Update. Upon completion of the records search and SLF search, Rincon Consultants will prepare a cultural resources analysis update. This analysis will review the results of the 2011 study, update the analysis to reflect new baseline data and update the impacts analysis to address direct, indirect and cumulative impacts to the cultural resources. The analysis will provide management recommendations for cultural resources within or near the project site and mitigation measures to avoid or reduce adverse effects. Optional Task B: Assembly Bill 52 Compliance. If this task is selected, Rincon will assist the City with Native American government-to-government consultation in accordance with AB 52. Rincon assumes the City will provide a list of tribes who have requested AB 52 notification from the City. Rincon will draft letters and maps for Native American tribal government contacts, as well as provide the City with a tracking sheet and instructions for successful AB 52 consultation. Native American contacts have 30 days to respond and request further consultation. Noise. As described in the Initial Study, the project would not result in significant long-term noise exposure impacts. However, the project could result in short-term construction noise impacts at nearby sensitive receptors, and accordingly the focus of this section will be on construction noise. The impact analysis and conclusions regarding long-term noise exposure from the Initial Study will be updated based on the updated traffic study, and carried forward into the Focused EIR. Noise-sensitive uses near the project site include residences to the east, residences immediately adjacent to the project site and across Monterey Street to the south, a mortuary and residential uses across Nipomo Street to the west, and Mission Prep School to the north of Palm Street. Based on current site plans for the project, construction activities may occur within 25 feet or less of the residences to the east of the project site. The existing sensitive receptors could be exposed to construction noise that exceeds City thresholds. The impact of construction noise levels on sensitive receptors will be evaluated in the EIR, which will also identify any mitigation necessary to reduce significant short-term construction noise impacts to the extent feasible. Rincon will quantitatively evaluate project noise levels and noise level increases related to site preparation/ construction at sensitive receptors. Rincon will examine existing noise sources in the project area and will conduct ambient noise measurements in the field to characterize the existing noise conditions in the vicinity of the project site. The measurements will be taken using an ANSI Type II sound level meter. Up to three 20-minute daytime measurements will be taken. The existing regulatory setting will be described, including federal, state, and local noise requirements. Construction noise will be quantitatively evaluated by summing the noise from anticipated equipment and comparing noise levels at affected receptors to City thresholds. 6.b Packet Pg. 81 Attachment: b - Rincon Consultants EIR Scope Of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Palm-Nipomo Project Focused EIR Scope of Work and Fee Estimate August 10, 2016 Page 13 Environmental Scientists Planners Engineers Rincon will provide an updated estimate of existing and future traffic noise levels along up to two roadway segments based upon data from the updated traffic impact analysis. Traffic noise will be forecast using the Federal Highway Administration Traffic Noise Model® (TNM version 2.5). Traffic generated by the proposed project will be added to the current traffic volumes and the incremental noise level increases will be calculated. Mitigation requirements will be identified for noise impacted areas. Specifically, this section will include the following tasks: • Noise metering at up to three locations to characterize existing noise levels. • Review the project area to identify potential noise sources that could adversely affect the proposed project and noise-sensitive uses that may be affected by the proposed project. • Discuss City Noise Element policies pertaining to proposed on-site uses and potential noise sensitive use in the project area and the project’s consistency with those policies. • Evaluate potential short and long term noise impacts of the project on sensitive uses in the project area (this analysis will include modeling of construction equipment noise, as well as noise associated with future traffic volumes at up to two roadway segments to determine if locally adopted noise impact thresholds may be exceeded). • Identify mitigation measures for identified noise impacts. Transportation and Circulation. It is our understanding that another consultant will prepare a traffic impact analysis for the project under a separate contract. Rincon will review the traffic impact analysis and incorporate the analysis into the EIR impact section. This scope of work assumes that the traffic impact analysis will contain an evaluation of project impacts on study area roadway segments and intersections under both existing + project and cumulative + project conditions, as well as impacts related to overall vehicle miles traveled generated by the project. Impacts, including any potential secondary impacts from required roadway improvements, will be described and mitigation measures will be identified as necessary. Issues Addressed in the Initial Study. The EIR will include a section describing the issues for which a less than significant impact or significant but mitigable impact is anticipated, as described in the Initial Study. This section will include sufficient evidence to support the less than significant impact findings. The updated Initial Study analysis for the issue areas of Agriculture and Forest Resources, Air Quality, Biological Resources, Geology and Soils, Greenhouse Gas Emissions, Hazards, Hydrology and Water Quality, Land Use and Planning Mineral Resources, Population and Housing, Public Services, Recreation, Traffic, and Utilities/Service Systems will be incorporated into this section. 6.b Packet Pg. 82 Attachment: b - Rincon Consultants EIR Scope Of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Palm-Nipomo Project Focused EIR Scope of Work and Fee Estimate August 10, 2016 Page 14 Environmental Scientists Planners Engineers SCHEDULE Rincon proposes to adhere to a schedule that allows the Draft Focused EIR to be circulated within 18 weeks of notice to proceed and the EIR process to be concluded within approximately 8 months. Initial Study-Notice of Preparation (IS-NOP): Rincon will prepare the IS- NOP for release within three weeks of notice to proceed and receipt of project description information and the updated traffic study. Project Description: Within one week of release of the NOP, Rincon will submit the draft EIR project description for staff review. Rincon assumes a one-week review period for review by the City, and Rincon revisions to the project description. Thus, we assume that the EIR project description will be approved by the City within two weeks after release of the NOP. Administrative Draft Focused EIR: The Administrative Draft Focused EIR will be completed within four weeks of City approval of the project description. This schedule assumes delivery of the Administrative Draft Focused EIR about nine weeks after notice to proceed. Screencheck Draft Focused EIR: Assuming that the City will deliver comments on the Administrative Draft Focused EIR within three weeks, Rincon will produce the Screencheck EIR within two weeks of receipt of staff comments. This schedule also assumes that City comments are coordinated into a single consistent set of comments and that no new substantial analysis will be needed as a result. Public Draft Focused EIR: Assuming that the City will deliver comments on the Screencheck Draft Focused EIR within two weeks, Rincon will revise and produce the Public Draft Focused EIR within two weeks (including production time). This schedule would allow for publication approximately 18 weeks after notice to proceed. Response to Comments/Administrative Final Focused EIR: Within three weeks of the close of the 45-day Draft EIR circulation period and receipt of all written and oral comments, Rincon will deliver a Draft Response to Comments report that responds to issues raised regarding the analysis. Rincon will assemble responses into the Administrative Final Focused EIR, which will also contain any changes that might be required to the Draft Focused EIR. This milestone is expected to be reached about 27 weeks after notice to proceed. Screencheck Final Focused EIR: Within two weeks of receipt of City comments on the Response to Comments/Administrative Final Focused EIR, Rincon will deliver the Screencheck Final Focused EIR. Assuming a one week review period 6.b Packet Pg. 83 Attachment: b - Rincon Consultants EIR Scope Of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Palm-Nipomo Project Focused EIR Scope of Work and Fee Estimate August 10, 2016 Page 15 Environmental Scientists Planners Engineers for the City, the Screencheck Final Focused EIR would be delivered 30 weeks after notice to proceed. Final Focused EIR: Assuming that the City will deliver comments on the Screencheck Final Focused EIR within one week, Rincon will produce the Final Focused EIR within one week. Adhering to this schedule, the EIR will be prepared, reviewed by the public and decision-makers, and could be certified within approximately 32 weeks, or about 8 months. The ability to meet this schedule depends on timely receipt of technical information (including the traffic study), the level of City review, the level of public comment, and staff’s direction on addressing unanticipated issues that may arise during the process. FEE ESTIMATE Rincon Consultants will prepare the Palm-Nipomo Project EIR for the City of San Luis Obispo, in accordance with our proposed scope of services, for an estimated base fee of $68,036. The table on the following page provides a breakdown of costs by major work item. As optional tasks, Rincon would prepare the CEQA Findings and Statement of Overriding Considerations, and/or conduct AB 52 compliance duties. The fee for these optional tasks would be $4,000 and $500, respectively. We appreciate your consideration of this scope of work and fee estimate. If you have any questions or would like any additional information, please contact us at your convenience. Sincerely, RINCON CONSULTANTS, INC. Richard Daulton, MURP Principal/Vice President 6.b Packet Pg. 84 Attachment: b - Rincon Consultants EIR Scope Of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Palm-Nipomo Project Focused EIR Scope of Work and Fee Estimate August 10, 2016 Page 16 Environmental Scientists Planners Engineers Watry Design, Inc.City of San Luis Obispo Palm-Nipomo Project Focused EIR Cost Estimate 8/10/2016 Rincon Tasks (Base Fee)Cost Labor Principal I Proj. Mgr.Assoc.GIS/CADD I Clerical/Admin I Hours $205/hr $145/hour $110/hour $95/hour $70/hour 1. Project Initiation/Initial Study-Notice of Preparation (IS-NOP)$4,150 36 2 4 24 4 2 2. Project Description $2,645 1 2 12 8 1 3. Administrative Draft Focused EIR 3.1 Executive Summary $1,225 10 1 2 6 1 3.2 Intro., Project Description, and Env. Setting $1,445 12 1 2 8 1 3.3 Environmental Impacts and Mitigation Measures Aesthetics $4,270 37 2 4 24 6 1 Cultural Resources $4,610 37 2 12 20 2 1 Noise $4,740 41 2 4 30 4 1 Transportation and Circulation $3,140 27 2 4 12 8 1 Issues Addressed in the Initial Study $2,090 17 2 2 12 1 3.4 Alternatives (4)$4,850 41 2 8 24 6 1 3.5 Other CEQA-Required Sections $715 5 1 2 2 3.6 References and List of Preparers $785 6 1 2 2 1 4. Screencheck Draft Focused EIR $3,600 28 4 8 10 4 2 5. Public Draft Focused EIR $2,100 20 1 4 6 1 8 6. Final Focused EIR 6.1 Response to Comments/Administrative Final EIR $5,080 40 4 14 16 2 4 6.2 Mitigation Monitoring and Reporting Program $1,225 10 1 2 6 1 6.3 Screencheck Final Focused EIR $2,285 19 1 6 8 2 2 6.4 Publication of the Final Focused EIR $1,710 14 2 4 4 4 7. Meetings (2) and Public Hearings (2)$4,290 28 8 16 2 2 Project Management/Coordination $6,270 42 8 30 4 Subtotal Labor:$61,225 470 48 132 226 49 39 Additional Costs Reproduction Draft EIR (20 hard copies, 30 CDs)$1,950 Final EIR (15 hard copies, 20 CDs)$1,725 Direct Expenses Cultural Records Search $500 Hazardous Materials Records Search $150 Supplies and Miscellaneous Expenses $1,837 General & Administrative $649 Subtotal Additional Costs:$6,811 Total Labor + Additional Costs $68,036 Optional Task A: CEQA Findings $4,000 Optional Task B: AB 52 Compliance $500 6.b Packet Pg. 85 Attachment: b - Rincon Consultants EIR Scope Of Work (1440 : Approve Contract With Watry, Inc for RINCON CONSULTANTS, INC. July 2016 E n v i r o n m e n t a l S c i e n t i s t s P l a n n e r s E n g i n e e r s Standard Fee Schedule for Environmental Sciences and Planning Services The Rincon Consultants fee schedule illustrates how professional and support time is charged to projects. Direct costs associated with labor are billed to the project as described under Reimbursable Expenses. Professional, Technical & Support Personnel* Hourly Rate Principal II $220 Principal I $205 Senior Supervisor II $185 Supervisor I $175 Senior Professional II $155 Senior Professional I $145 Professional IV $130 Professional III $120 Professional II $110 Professional I $95 Environmental Technician/Field Aide $80 Senior GIS Specialist $125 GIS/CADD Specialist II $110 GIS/CADD Specialist I $95 Graphic Designer $90 Technical Editor $100 Clerical/Administrative Assistant II $80 Clerical/Administrative Assistant I $70 *Professional classification includes: environmental scientists, urban planners, biologists, geologists, marine scientists, cultural resources experts and other professionals. Expert witness services consisting of depositions or in-court testimony are charged at the hourly rate of $295. Photocopying and Printing Photocopies will be charged at a rate of $0.16/copy for single-sided copies and $0.32 for double-sided copies. Colored copies will be charged at a rate of $1.50/copy for single-sided and $3.00/copy for color, double-sided or 11”×17” copies. Oversized maps or display graphics will be charged at a rate of $8.00/square foot. Reimbursable Expenses Reimbursable Expenses are costs associated with completing a project that are not include the hourly billing rates described above. Reimbursable expenses include, but are not limited to, the following: 1. Direct costs associated with the execution of a project are billed at cost plus 15% to cover General and Administrative services. Direct costs include, but are not limited to, laboratory and drilling services charges, subcontractor services, authorized travel expenses, permit charges and filing fees, printing and graphic charges, mailings and postage, performance bonds, sample handling and shipment, rental equipment and vehicles other than covered by the above charges, etc. Communications charges and miscellaneous office expenses ( including PDAs, cell phones, phone, fax, and electronic data transmittals, digital cameras, photo processing, etc.) are billed at 3% of total labor. 2. Transportation fees: company-owned vehicles will be billed $85/day for light-duty vehicles and trucks, $135/day for 4- WD/off road vehicles, plus $0.65/mile for mileage over 50. Mileage rate of $0.65/mile applies to all miles incurred in employee-owned vehicles. 6.b Packet Pg. 86 Attachment: b - Rincon Consultants EIR Scope Of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo RINCON CONSULTANTS, INC. July 2016 E n v i r o n m e n t a l S c i e n t i s t s P l a n n e r s E n g i n e e r s Equipment Schedule for Environmental Sciences and Planning Services Equipment Day Rate Environmental Site Assessment Brass Sample Sleeves, Bailers, Disposable Bailers $25 Water Level Indicator, DC Purge Pump $40 Hand Auger Sampler $55 Oil-Water Interface Probe $85 Four Gas Monitor or Photo-Ionization Detector $120 Photo-Ionization Detector $120 Soil Vapor Extraction Monitoring Equipment $140 Flame Ionization Detector $200 Natural Resources & Multi-Services Field Equipment Trimble GPS (sub-meter accuracy) $190 Pettersson Bat Ultrasound Detector/Recording Equipment $150 Spotting or Fiberoptic Scope $150 Amphibian Survey Field Package: (digital camera, GPS, thermometer, decon chlorine, waders, float tube, hand net) $150 Remote Field Package, (digital camera, GPS, thermometer, binoculars, field computer and mifi, Delorme Satellite Beacon, 24-Hour Safety Phone) $125 Sound Level Metering Field Package: anemometer, tripod and digital camera. $100 Construction Monitoring Field Package: (digital camera, GPS, thermometer, binoculars, field computer, safety equipment) $95 Standard Field Package (digital camera, GPS, thermometer, binoculars, and botanic collecting equipment) $50 Minnow trap $85 Infrared Sensor Digital Camera or Computer Field Equipment $50 Scent Station $20 Laser Rangefinder/Altitude $10 Net, Hand/Large seine $10/$50 Pit-fall Traps, Spotlights, Anemometer, GPS Units, Sterilized Sample Jar $8 Mammal Trap, Large/Small $1.50/$.50 Water & Marine Resources Equipment Refractometer (salinity) or Turbidity Meter $35 Multi Parameter Sonde (Temp, Cond, Turbidity, DO, pH) with GPS $200 Boat (20 ft. Boston Whaler or Similar) $300 Side Scan or Single Beam Sonar $700 Underwater & Marine Sampling Gear includes: Photo/Video Camera, Dissolved Oxygen Meter, Temp-pH-Conductivity Meter, Tanks, BCD, Regulators, Binoculars, Tapes, Buoys, Floats, etc. $50 Marine Field Package: (Personal Flotation Devices (PFDs),100 ft. Real Tapes w/ Stainless Carabiners, Pelican Floats, Underwater Slates, Thermometer, Refractometer, Anemometer, various Field Guides) $50 Insurance, Hazard & Safety Fees L & H Dive Insurance $50 person Hazard Premium (In or Underwater ONLY per/hour) 1.25 X hourly Level C Health and Safety $60 person 6.b Packet Pg. 87 Attachment: b - Rincon Consultants EIR Scope Of Work (1440 : Approve Contract With Watry, Inc for preparation of an EIR for the Palm-Nipomo Page intentionally left blank. Meeting Date: 9/6/2016 FROM: Daryl Grigsby, Director of Public Works Prepared By: Scott Lee, Parking Services Manager Timothy Scott Bochum, Deputy Director of Public Works SUBJECT: CONTRACT WITH KIMLEY-HORN AND ASSOCIATES FOR PURCHASE OF PARK+ PROGRAM (A PARKING DEMAND MODELING PLATFORM) RECOMMENDATION Approve and authorize the Mayor to execute a Contract with Kimley-Horn and Associates for the purchase of the Park+ program. DISCUSSION The City has recognized the need to evaluate the existing and future parking demands in the area east of Santa Rosa Street up to California Boulevard bounded by Palm and Marsh Streets. New development and redevelopment options in the area of Monterey Street and Santa Rosa Street, including possible mixed use and public/private partnerships, have recently been considered by Council. Presently, the City lacks the ability, from both the personnel and technology perspectives, to adequately analyze the parking implications of these proposals in real-time using the latest technology available. The City studied the expansion of the parking in-lieu fee program in 2002 but Council did not pursue implementation at that time. The Land Use Element of the General Plan, updated in 2014, states that the City shall investigate the addition of the area described above into the existing parking in-lieu fee program. The intent is to incorporate the analysis of expanding the parking in-lieu fee program into the demand modeling process and develop a recommendation for Council. Additionally, the City is in the process of revising the Physical Downtown Concept Plan. This includes a potential expansion of the downtown commercial zone east of Santa Rosa Street. The modeling software will be able to provide parking demand scenarios based on the conversion of these land uses. On June 14, 2016, The Council allocated $100,000 in funds for the start of this project and instructed the Parking Services Division to evaluate the options available. Investigation of the software programs available show that only one vendor has a product that is an interactive parking scenario planning model integrated with ArcGIS. This product can evaluate existing parking supply and demands, identify and test new development and parking facilities, and apply parking management strategies. In the past, the City has contracted with other consulting firms to analyze existing and future parking demands. However, the lack of a dynamic modeling system means that these analyses only provide a snapshot in time of the demand as opposed to a system that can be updated in real-time by City staff. 7 Packet Pg. 88 Kimley-Horn’s Park+ model enables users to analyze the impacts of parking demand for an endless array of municipal scenarios. Planners, engineers, managers, administrators, and developers can all benefit from introducing the Park+ model into the City parking system, as it offers the tools to identify and manage parking demand within any area. Staff has investigated the market regarding parking forecasting tools that currently available. The Park+ model is the only current product in use that is GIS based and can provide the dynamic analysis the City needs for a supply and demand parking model and a pricing based analysis tool. Section 295 of the City’s Financial Management Manual includes the following regarding use of directly negotiated Consultant Services: 4. If it is determined that it is in the best interest of the City for services to be provided by a specific consultant-----with contract terms, workscope and compensation to be determined based on direct negotiations-----contract award will be made by the Council. Based upon available tools, staff has concluded that it is in the best interest of the City to use the Park+ software and Kimley Horn to develop the software model for the parking demand and supply of the City. FISCAL IMPACT Kimley-Horn and Associates has a solid understanding of the required work, extensive experience providing similar services and the proven capability to develop innovative solutions on-time and within budget. The scope of work to complete the project as well as additional design services is estimated at $100,000. The amount of funds allocated by the Council is expected to be sufficient for the purchase and implementation of the Park+ program. Additional funds may be required should the data collection requirements require the use of additional outside resources. Fee Proposal Summary Parking Demand Modeling System Budget Kimley-Horn Park + Model 90,000$ Contract Award 90,000$ Contingency 10,000$ Total 100,000$ ALTERNATIVES 1. The Council could choose to add or modify the scope of the proposed project or add additional items to be considered as part of project. Staff does not recommend this alternative since changes to the scope may result in a modification to the contract cost and could delay the start of the engagement. 2. Deny the request to contract with Kimley-Horn and Associates and direct staff to issue 7 Packet Pg. 89 a Request for Proposals. Staff does not recommend this alternative given the immediate need to analyze the parking demands east of Santa Rosa Street. In addition, review of other available “off the shelf” parking tools do not have the GIS based capabilities that the Park+ software currently possesses. 7 Packet Pg. 90 Page intentionally left blank. Meeting Date: 9/6/2016 FROM: Xenia Bradford, Interim Finance Director SUBJECT: FINANCIAL PLAN SCHEDULE FOR 2017-19 RECOMMENDATION Approve the goal setting process and timetable for the development of the 2017-19 Financial Plan. REPORT-IN-BRIEF This report sets forth the proposed Council goal setting process and schedule for the development of the City’s 2017-19 Financial Plan. The key dates and steps in the goal-setting process are summarized below and then discussed in greater detail. The Council meeting dates shown in June 2017 cover the review and final action and adoption of the budget following Council’s Goal Setting and Strategic Budget Direction: Proposed Key Council Meeting Dates: Goal-Setting Process for 2017-19 Tuesday, November 15, 2016 Regular Meeting 6:00 p.m. 1) Setting the Stage. Provide the background needed for goal-setting by considering the current status of both long and short term goals previously adopted by the City. This meeting will include an update of the General Plan status, Capital Improvement Plan projects, and Major City Goals. Tuesday, December 6, 2016 Regular Meeting 2) Budget Foundation. Finalize plans for the goal-setting process including deadline for submitting Council Member candidate goals; review Financial Plan policies (including pay-down of unfunded liabilities) and organization of the Financial Plan; and review of long- term economic forecast. Tuesday, January 10, 2017 Special Workshop 6:30 to 9:30 p.m. 3) Community Forum. Consider comments and suggested goals from residents, community groups, other interested individuals and Council advisory bodies. Saturday, January 28, 2017 Special Workshop 8:30 AM to 4:00 PM 4) Council Goal-Setting Workshop. Discuss candidate goals presented at Community Forum; consider Council member goals; prioritize and set Major City Goals. Tuesday, February 21, 2017 Regular Meeting 5) Mid-Year Report and Guiding Principles for Allocation of Resources. Review of results from 2015-16; Review Five Year Forecast; hold initial discussion on guiding principles for fund allocation within the 2017-19 Financial Plan framework and options to be considered for paying down the unfunded liabilities. 8 Packet Pg. 91 Proposed Key Council Meeting Dates: Goal-Setting Process for 2017-19 Tuesday, April 18, 2017 Special Workshop 6:00 p.m. 6) Major City Goal Work Programs & Strategic Budget Direction. Conceptually approve detailed work programs for Major City Goals adopted by the Council; set strategic budget direction for preparation of the 2015-17 Financial Plan. Tuesdays, June 1 & 6, 2017 (June 8 if not complete) Special Workshops 5:00 p.m. Hold workshops to review and discuss Preliminary Budget - June 6: General Fund operating programs and General Fund CIP - June 13: Enterprise Fund programs, CIP projects and rates Tuesday, June 20, 2017 Regular Meeting Continues Financial Plan review and adopts budget. Holds special meeting on June 27 if needed to continue review and adopt budget. DISCUSSION Based on the City’s experience over the years, informed by Council and community feedback, staff recommends beginning the two-year 2017-19 Financial Plan process with the Council setting goals for the most important initiatives for the City to accomplish over the next two years. This has been a successful approach in assuring the most optimal achievement of the fundamental purpose of the City's budgetary process which is: Linking through public engagement and decision making process the interests of the community to optimize the allocation of financial resources to achieve the desired results. As mentioned above and as reflected in the schedule at Attachment A, staff is recommending a six- step process for identifying and reaching agreement on Financial Policies and Council’s Major City Goals. Each of the five major goal setting steps is described in greater detail below: STEP 1. “Setting the Stage” Workshop. A special meeting on November 15 will be devoted to a comprehensive review of the status of current City plans, goals, policies and programs. This is an especially appropriate start as the Council goal-setting process should take into consideration the City’s adopted long-term plans, current two-year goals, and updated fiscal outlook. Accordingly, staff plans to present reports on the following: a. Status of General Plan Programs. Staff plans to present an overview of the status of each General Plan program in all of the ten Elements (over 400 programs in total). Organized by New Council-Elect Members In order to “set the stage” in a timely manner for the goal-setting and budget process, this meeting must be scheduled before any new Council members take office in December. However, the “Council-Elect Members” will be known by then and will be encouraged to attend. With its emphasis on revisiting existing plans, policies and goals, this is an excellent “primer” for any new Council members. For this reason, staff will highlight the importance of this workshop with Mayor and Council candidates, and strongly encourage them to put this on their calendars to attend if they are elected. 8 Packet Pg. 92 Element, staff will provide a short summary of each program, whether it has been completed, and if not, a high level assessment of how difficult it will be to complete. As we did two years ago, we also plan to present a similar summary of the status of the programs in the Conceptual Physical Plan for the City’s Center. While this is not a General Plan Element, it is referenced in the General Plan, and several of its programs are closely linked and provide a framework for Downtown development. b. Long Term Capital Improvement Plan. This will provide a “high level” summary of the estimated costs of the new facilities and infrastructure that will be needed to implement our General Plan at build-out based on plans and policies previously adopted by the Council. c. Status of Our Current Two-Year Major City Goals: Carryovers and Spin-Offs. Since some of the Major City Goals may not be complete by June 2017, the unfinished work needed to complete them may be candidate Major City Goals for 2017-19. For those goals where the specific work programs for 2015-17 may be completed by June 2017, there may be “spin-off” tasks as a result. This is especially true for work programs where the objective was to complete plans or studies. A likely “spin -off” into 2017-19 may be implementation of these studies. d. Status of Current Capital Improvement Plan (CIP) Projects. This report will present an overview of the status of all current CIP projects. It will also identify candidate projects for deletion or deferral based on their status and priority relative to other needs that have emerged since they were initially approved. The volume of information to be conveyed at the “Setting the Stage Workshop” makes it most effective to hold a dedicated budget workshop to ensure adequate time for the Council to ask questions and fully discuss these issues. STEP 2. “Budget Foundation” Workshop. This meeting on December 6th will be dedicated to generating policy guidance from Council that will serve as the foundation for the City’s budget and goal-setting process. Staff plans to cover the following topics at this workshop: a. Finalize plans for the Community Forum and Council Goal-Setting Workshop. Staff will present a proposed approach for the forum and goal-setting workshop at this meeting. b. Review Financial Plan policies contained in Section H of the 2015-17 Financial Plan and update or recommend changes as appropriate. This may include proposed changes to the existing fund balance targets for enterprise funds and capital replacement funds. c. Review the organization of the Financial Plan and obtain Council guidance regarding the style of presentation expected or preferred by Council. d. Review the City’s long-term economic forecast. 8 Packet Pg. 93 STEP 3. Community Forum & Community Engagement. a. Community Forum. Held on the evening of Tuesday, January 10, 2017, the purpose of this workshop is to solicit and discuss suggested goals and work programs from Council advisory bodies, community groups and interested individuals. Advisory Body goals will be developed during the fall of 2016 and submitted to staff in final form by the end of December 2016. As in the past, staff plans to hold the community forum at the Ludwick Community Center. b. Community Engagement. Following the City’s adopted public engagement manual, upon Council approval of the budget calendar, staff will mail notices to community groups, governmental agencies, media organizations and interested individuals inviting them to participate in this process. In addition to these notices, staff plans to place display ads in The Tribune, SLO Journal, SLO City News, and New Times in order to encourage the broadest possible participation in this process. Information about the goal-setting and budget process will also be placed on the City’s web site. Staff will explore other means such as social media outlets, that will help spread the word about this important opportunity including the insertion of a Community Budget Bulletin in all utility bills inviting the public to participate in the goal-setting and budget process, and soliciting comments on the “three to five most important things for the City to do in the next two years.” In addition, the City will follow the Public Engagement Manual and will seek support and guidance from the City’s communications consultant. In the past the traditional approach has generated hundreds of replies which were transcribed in their entirety and distributed to the Council along with a summary of “top themes.” It is anticipated that additional outreach will invite expanded engagement with the intent to generate a broad range of perspectives representative of the entire community. STEP 4. Council Goal-Setting Workshop. The Council goal-setting workshop will be held on Saturday, January 28, 2017 in a suitable venue such as the City/County Library Community Room. This will be an all day workshop to answer the question, “What are the most important, highest priority things for the City to accomplish over the next two years.” Council members will be asked to provide up to five goals before the workshop which staff will organize and distribute prior to the workshop. As in the past, staff recommends the use of a professional facilitator to assist in prioritizing input into three categories, Major City Goals, Other Council Objectives, and Address as Resources Permit. Using an independent facilitator allows all Council members to participate fully in the process; and allows staff to devote our efforts to listening and learning. Moreover, the facilitator can assist the Council ensuring that the number, size and scope of the goals established are appropriate. STEP 5. Mid-Year Report and Guiding Principles for Allocation of Resources. After the Budget Foundation Workshop, the Mid-Year Review and review of Five Year Forecast, will allow the Council an early opportunity to refine its long-term financial planning policies while looking at the local economy in the long-term, which could include identification of potential impacts of the closure of Diablo Canyon. This review will allow for the efficient allocation of resources with the 2017-19 Financial Plan focusing on community priorities and will occur at the February 21, 2017 meeting. 8 Packet Pg. 94 STEP 6. Major City Goal Work Programs and Strategic Budget Direction. In April 2017, a critical part of this process, referred to as Strategic Budget Direction occurs. This meeting affords the City Council an early opportunity to r eview the draft work programs and associated financial resources proposed to accomplish the adopted Major City Goals for the 2017-17 Financial Plan. At this stage of the process the City Council provides direction on any changes needed to refine these work programs to achieve the desired outcomes. Additionally, the City Council is asked to provide the City Manager with the key policy direction needed to allocate resources in line with Council’s expectations or to further amend budget or fiscal policies that align with Council direction. This process is extremely helpful so that the Preliminary Financial Plan that is presented to the City Council and community in May mirrors the Council’s expectations as much as possible. Strategic Budget Direction detailed work programs for the Major City Goals will provide the following information: Objective. What do we specifically want to accomplish? (This will be based on the objective adopted by the Council at the January 28th goal-setting workshop.) Discussion. What are the factors driving the need for this goal? What actions have we already taken in trying to resolve this problem area? What are the key assumptions? What key challenges, constraints or obstacles can we expect in achieving this goal? What concern s or issues will remain unresolved even if the goal is achieved? Who are the key stakeholders? Action Plan. What specific tasks will we need to accomplish in order to achieve the goal, and when will we complete them? These “action steps” are the fundamental building blocks in defining and scoping the work program, and in monitoring our progress in accomplishing the goal over the next two years. Responsible Department. Who is accountable for getting it done? Financial and Staff Resources Required to Achieve the Goal. What will it take to achieve the goal? Do we need to add resources (staffing, contract services, and/or CIP project) to do this? Outcome: Final Work Product. What will we get if we achieve the goal? What’s the “deliverable?” Other Key Steps in Developing the 2017-19 Financial Plan Include Budget Hearings and Budget Adoption. The Budget hearings (also known as “Fund Reviews” for the enterprise funds) are currently scheduled for two consecutive meeting days in June (Thursday June 1 and Tuesday June 6). The proposed schedule combines the General Fund Operating Programs and Capital Improvement Program reviews into one meeting. Consideration of this slight modification with this report is a perfect opportunity for the Council to reflect on this schedule versus other options (3 meetings as an example). Advisory Body Participation Consistent with past Council direction, the City’s advisory bodies will again play an important role in the goal-setting process by providing the Council with their recommended goals for 2017- 19. Staff will provide advisory body members with background materials outlining their 8 Packet Pg. 95 important role in this process and have scheduled an update on this process at the next quarterly meeting with the Mayor and advisory body chairs on October 13, 2016. Lastly, support staff liaisons are already beginning to work with Advisory Body Chairs in scheduling time for this purpose at upcoming advisory body meetings. SUMMARY This report sets forth the proposed Council goal setting process and schedule for the development and ultimate adoption of the City’s 2017-19 Financial Plan. Council will be asked to consider whether the budget workshop dates are acceptable or need to be changed to suit their needs for reviewing the preliminary financial plan. FISCAL IMPACT There is no direct fiscal impact from the adoption of the 2017-19 Financial Plan and Goal Setting Schedule. The Goal Setting Process and the development of the Financial Plan inherently take considerable amounts of staff time. Publicizing the process and notification of interested parties will engender nominal advertising and mailing costs covered through current allocations in the City Clerk and Finance and IT budgets. Attachments: a - Financial Plan Schedule 2017-19 8 Packet Pg. 96 Attachment 1: 2017-19 Financial Plan Calendar: Proposed Key Dates for Council When Who What September 6, 2016 Council Approves 2015-17 Financial Plan Schedule October 13, 2016 City Manager, Finance Updates advisory body chairs on the goal-setting process at the Mayor's quarterly meeting November 1, 2016 Finance Begin sending letters inviting participation in goal-setting process to community groups and interested individuals. Begin inserting Community Budget Bulletins in utility bills November 7, 2016 Advisory Bodies Provide recommended goals to Finance November 15, 2016 Special Workshop 7:00 p.m. Council Holds Setting the Stage workshop on status of General Plan programs, long-term capital improvement plan (CIP), status of Major City Goals and objectives, and CIP projects November 21, 2016 Finance Distributes consolidated listing of draft recommended goals to advisory bodies for their review December 6, 2016 Regular Meeting May start early PM Council Budget Foundation. Finalizes goal-setting process and plans for Community Forum. Reviews and provides guidance regarding Financial Plan policies. December 13, 2016 Finance Receives written comments from community groups and interested individuals, and any changes in goals from advisory bodies. January 10, 2017 Special Workshop 6:30 to 9:30 p.m. Council Holds Community Forum at the Ludwick Community Center to receive and review goals presented by individuals, community groups, and advisory bodies January 28, 2017 Special Workshop 8:30 a.m. to 4:00 p.m. Council Holds Saturday Goal-Setting Workshop to discuss candidate goals presented at January 10 Community Forum; discusses Council member goals distributed on January 19; prioritizes and sets Major City Goals February 21, 2017 Council Mid-Year Report and Guiding Principles for Allocation of Resources. Review of results from 2015-16; Review Five Year Forecast; hold initial discussion on guiding principles for fund allocation within the 2017-19 Financial Plan framework and options to be considered for paying down the unfunded liabilities. April 18, 2017 Special Workshop 6:00 p.m. Council Approves detailed work programs for Major City Goals. Sets strategic budget direction in preparing Preliminary Financial Plan May 15, 2017 City Manger Finalizes budget recommendations and issues preliminary budget May 17, 2017 Planning Commission Reviews CIP for consistency with General Plan 8.a Packet Pg. 97 Attachment: a - Financial Plan Schedule 2017-19 (1444 : Financial Plan Schedule for 2017-19) Financial Plan Schedule 2015-2017 Page 2 June 1 & 6, 20171 Special Workshops Preliminary Budget 5:00 p.m. Council Holds evening workshops to review and discuss Preliminary Budget - June 6: General Fund operating programs and General Fund CIP projects - June 13: Enterprise Fund programs, CIP projects and rates June 20, 2017 Council Holds continued Financial Plan review and adopts budget June 27, 2017 Council If required, holds special meeting to continue review and adopt budget 1 June 8th is a “backup” meeting should the City Council need an additional before final adoption on June 20, 2017. 8.a Packet Pg. 98 Attachment: a - Financial Plan Schedule 2017-19 (1444 : Financial Plan Schedule for 2017-19) Meeting Date: 9/6/2016 FROM: Daryl R. Grigsby, Director of Public Works Prepared By: Timothy S. Bochum, Deputy Director of Public Works Isaac Shuck, Fleet Maintenance Supervisor SUBJECT: VEHICLE/EQUIPMENT SURPLUS DESIGNATION AND AUTHORIZATION OF SALE RECOMMENDATION Authorize the surplus designation and disposal of surplus units in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Sections 405 -L, 480-A and 480-B. DISCUSSION Staff has identified 43 vehicles and pieces of equipment, miscellaneous shop equipment, tools and parts, and a boat motor, meeting the criteria for surplus, in accordance with the City’s Financial Management Manual Sections 405-L, 480-A and 480-B. The vehicles, equipment, and miscellaneous items listed below have since been replaced or no longer used and are ready to be designated as surplus. These items have an estimated value in excess of $1,000 each and therefore require City Council approval before they can be sold. No. Asset No. Description Department 1 0008 1999 CAT HX100 Portable Generator Utilities 2 0009 1999 CAT HX100 Portable Generator Utilities 3 0010 1999 CAT HX100 Portable Generator Utilities 4 0011 1999 CAT HX100 Portable Generator Utilities 5 0023 1999 Ford F-150 Pickup Public Works 6 0030 2000 Ford F-550 Flatbed Public Works 7 0116 2000 Ford F-550 Chassis Public Works 8 0128 2001 Toyota RAV4 CDD 9 0131-A4 2000 JD Tractor Aerator Attachment Public Works 10 0206 2001 Freightliner HD Truck w/Tymco Sweeper Public Works 11 0219 2002 Chevrolet C-1500 Parks & Rec 12 0220 2002 Chevrolet C-1500 Pickup PD 13 0224 2002 Dodge D-250 w/ Utility Bed Whale Rock 14 0229 2002 Ford Taurus CDD 15 0230 2002 Ford Taurus CDD 9 Packet Pg. 99 16 0231 2002 Ford Taurus Public Works 17 0310 2002 Dodge D-250 Pickup Public Works 18 0311 2002 Dodge D-250 Pickup Public Works 19 0313 2002 Dodge D-250 w/ Utility Bed Utilities 20 0314 2002 Dodge D-250 w/ Utility Bed Public Works 21 0332 2002 Dodge D-250 w/ Utility Bed Public Works 22 0412 2003 Ford Taurus Utilities 23 0602 2004 Buick Regal PD 24 0605 2005 Chevrolet Impala PD 25 0610 2006 Ford F-150 Pickup Public Works 26 0618 2006 Ford Crown Vic PD 27 0708 2006 Honda ST1300 Motorcycle PD 28 0710 2005 Honda ST1300 Motorcycle PD 29 0714 2007 Ford Crown Victoria PD 30 0721 2002 Dodge Caravan PD 31 0815 2008 Ford F-150 Pickup Public Works 32 0822 2008 Ford F-150 Pickup Parks & Rec 33 0839 2008 Dodge Charger PD 34 0902 2009 Ford F-150 Pickup Utilities 35 1010 2010 Ford F-150 pickup Utilities 36 1105 2011 Chevrolet Tahoe PD 37 8426 1984 CAT V50C Forklift Public Works 38 9104 1991 GMC Topkick Dump Truck Public Works 39 9702 1996 GMC C-2500 w/ Utility Bed Utilities 40 9822 1998 Ford Ranger Pickup Utilities 41 9903 1998 Ford Van F&IT 42 9906 1998 Ford F-150 Pickup Public Works 43 9910 1997 Ford Ranger Pickup Public Works 44 Venturo ET10KX Truck Mount Crane Public Works 45 Torch Mate CNC Cutting Table Public Works 46 Gray Lift Bumper Air Jack Public Works 47 Ford Motor Craft Diesel Tank Public Works 48 3 x Pallets - Misc. Obsolete Tools & Parts Public Works 49 Nut & Bolt Bins Public Works 50 Johnson VRP 70 Outboard Boat Motor Utilities The vehicles and equipment listed above have since been replaced and removed from the active fleet record as per the City’s vehicle replacement plan and are therefore ready to be auctioned. It is important that these vehicles are sold as soon as possible due to on-going depreciation and the costs associated with maintaining the vehicles in a condition adequate for sale. 9 Packet Pg. 100 CONCURRENCES The Finance Department concurs with the staff recommendation. FISCAL IMPACT Staff anticipates the sale of these surplus items will generate approximately $100,000 in revenue after any associated advertising or auction fees. Funds generated by the sale of these surplus items which were General Fund supported will be returned to the Fleet Replacement Fund balance to support future purchases of replacement vehicles. Funds generated by the sale of surplus items supported by enterprise funds will be returned to the applicable Enterprise Fund. ALTERNATIVES Deny Surplus designation and sale. The City Council could reject the surplus designation request and direct staff to pursue vehicle rehabilitation and reutilization of the equipment, tools, and parts. Staff does not recommend this option because these vehicles and equipment have been replaced and currently serve no purpose. The shop equipment and tools are no longer used, and the parts are for vehicles no longer in the City Fleet. If these items are not sold, the City will continue to incur costs associated with maintenance, storage, and depreciation. Attachments: a - Disposing of Surplus Units - Section 405-L Procedures b - Surplus Personal and Unclaimed Property Policy - Section 480-A c - Auction Firm Services - Section 480-B 9 Packet Pg. 101 405-17 Section 405-L: Procedures DISPOSING OF SURPLUS UNITS 1. When a unit is replaced or otherwise permanently removed from service, report to Accounting that it is surplus and available for sale. 2. Include in each such report the following information for each unit reported: City identification number (e.g., 9901) Vehicle identification number (VIN) License number Model year (e.g.,2005), make (e.g., Ford), and model (e.g., F-350) Description (e.g., one-ton truck) Assigned department (e.g., Public Works) Assigned program (e.g., Signal and Light Maintenance) Acquisition year (e.g., 2004-05) Estimated surplus value Basis of estimated surplus value (e.g., blue book, previous auction proceeds) Current odometer or hourmeter reading Justification for replacement Current location Authorization to surplus (e.g., budget document that authorized replacement or other Council authorization to replace or dispose of the unit) 3. Finance Division will dispose of surplus vehicles in accordance Section 480 of the Finance Management manual. ATTACHMENT 1 9.a Packet Pg. 102 Attachment: a - Disposing of Surplus Units - Section 405-L Procedures (1439 : Vehicle/Equipment Surplus Designation & Authorization of Sale) 480-10 Section 480-B AUCTION FIRM SERVICES OVERVIEW To reduce staff time in the sale and disposal of property, to reduce the amount of space being used to store surplus and unclaimed property, to improve the process of estimating the value of surplus property, and to maximize the value of return on surplus property, the Department of Finance & IT is authorized to contract with an auction firm to assist staff in the sale and disposal of personal property, consumable supplies and unclaimed property on an "as available basis" after authorization is given by the Council or the Director of Finance & IT to sell or dispose of City property. The policies and procedures provided below in conjunction with the City's auction firm will provide the staff with the opportunity to systematize the sale and disposal of this property. AUCTION FIRM RESPONSIBILITIES The following responsibilities will normally be assigned to the City's auction firm by Agreement between the City and the firm selected: A. The auction firm will be required to pickup any and all "marketable" surplus property by consignment and deliver this property to their premises where it shall be inventoried, sorted, identified, and catalogued. An auction will be conducted within 30 days of receipt of property and supplies. B. The auction firm will make the necessary arrangements for offering the property for sale by auction to the most qualified buyers to obtain the highest return possible. The auction firm will advertise the auction in a manner that will obtain the maximum participation by the public in at least one newspaper of general circulation in the City of San Luis Obispo for a minimum of five days prior to a scheduled auction. C. The property consigned to the auction firm will remain the property of the City until sold or disposed in accordance with these procedures. D. Property not sold at auction will be disposed by on of the following methods: 1. Consignment to a sub-contractor specializing in unique or special equipment and material for which there is no local market. 2. Direct sale to a buyer of unique or special equipment and material for which there is no local market. 3. By sale as salvage to a local dealer or any recycling firm. 4. By destruction at an appropriate landfill site and certification thereto. 5. Returned to the City. E. The material and equipment not sold at auction will be disposed of by one of the methods described above within 15 days from the date offered at auction. For the purpose of these ATTACHMENT 1 9.a Packet Pg. 103 Attachment: a - Disposing of Surplus Units - Section 405-L Procedures (1439 : Vehicle/Equipment Surplus Designation & Authorization of Sale) Section 480-A SURPLUS PERSONAL AND UNCLAIMED PROPERTY POLICY OVERVIEW This policy addresses the procedures for the disposal of surplus personal property, unclaimed property, consumable supplies, and junk. The policies and procedures for the disposal or sale of surplus real property, abandoned property and resale inventory are provided in other policy documents. In preparing this policy, not all issues or exceptions could be anticipated. Accordingly, the guidance given in this policy does not relieve Staff from exercising good judgment in their stewardship of the City's property resources. Whenever there is a question or doubt between the guidance provided in this policy and the good judgment expected of a prudent person, good judgment should always be the prevailing standard, with this policy as a minimum standard. LEGISLATIVE POLICY A. Surplus Property Section 906 of the City Charter provides that the Council must approve the sale of surplus property (real or personal) with an estimated value greater than $1,000. B. Unclaimed Property 1. Chapter 3.32 of the City Municipal Code provides for the disposal of unclaimed property by the Chief of Police. This property must be held for a minimum of four months and notice of sale must be given at least five days prior to sale by publication in a newspaper of general circulation. Property not sold may be destroyed by the Police Department after public auction. 2. Sections 2080.4 and 2080.6 of the Civil Code requires any person finding property valued at $10.00 or more to turn the property over to the Police Department within a reasonable time, stating when and where the property was found and providing a description of the property. If the property was saved, a statement is required from the "finder" describing: a.From what and how it was saved. b. Whether the owner of the property is known to the "finder". c.That the property has not been secreted, withheld, or partially disposed. 480-1 ATTACHMENT 2 9.b Packet Pg. 104 Attachment: b - Surplus Personal and Unclaimed Property Policy - Section 480-A (1439 : Vehicle/Equipment Surplus Designation & Surplus Personal and Unclaimed Property Policy ADMINISTRATIVE POLICY A. The Director of Finance & Information Technology (IT) is authorized to declare as surplus those items of personal property and consumable supplies estimated to be less than $1,000 in value; Council approval is required to declare personal and consumable supplies as surplus with a value of $1,000. B. Department Heads are authorized to approve the disposal of property that is essentially without value due to technical obsolescence or its unrepairable (or economically unrepairable) condition. Department Heads may dispose of such junk property in the manner they deem most appropriate, consistent with other rules, regulations, and the City's ethics policy. C. Generally, estimating the value of surplus property is made by the Department Head or designated representative. In unique and unusual cases, Finance will assist Departments in estimating the value of property by using the City's auction firm to provide a professional estimate. However, in all cases, the Department Head must approve in writing the estimated value of the property to be sold or otherwise disposed. D. The Director of Finance & IT is authorized to sell, transfer, trade, or otherwise dispose of surplus personal property, consumable supplies, or unclaimed property in the most cost effective manner. Normally the sale of this property will be at auction with a firm contracted to provide the following services: 1. Sell and dispose of personal property, consumable supplies and unclaimed property at auction. 2. Provide professional estimates as to the value of personal property and consumable supplies when required. 3. Assist in the sale of unique or special property and consumable supplies that requires the use of a "specialty house" to sell or dispose of the property. 4. Dispose of unsaleable property, supplies and equipment at an approved disposal site. E. The Director of Finance & IT may dispose of surplus property and supplies by transfer to another local government agency or non-profit organization based on the recommendation of a Department Head. Although there may be circumstances where it is appropriate to make such transfer without compensation, cash or in-kind services should generally be received in an amount equal to or greater than the estimated value provided by the City's auction firm or the Department Head. In the case of vehicles, "low blue book value" may also be considered. F. When it is a normal business practice, trade value should be obtained to determine the most cost effective method of disposal and as a standard by which to evaluate the services of the City's auction firm. There may be circumstances when trade value of 480-2 ATTACHMENT 2 9.b Packet Pg. 105 Attachment: b - Surplus Personal and Unclaimed Property Policy - Section 480-A (1439 : Vehicle/Equipment Surplus Designation & Surplus Personal and Unclaimed Property Policy property may exceed auction value, in which case the Director of Finance & IT may authorize the trade of surplus property versus sale at auction based on the recommendation of the appropriate Department head. G. Advertising the sale of the City's property and unclaimed property will be made by the City's auction firm in accordance with these procedures, the Auction Services Agreement, and legislative policy. Accordingly, the advertising must disclose that the property for sale at auction is either the surplus property of the City of San Luis Obispo or is unclaimed property in the possession of the City and it must state the date and time of sale. Property sold at auction will be advertised at least five days in a newspaper of general circulation in the City of San Luis Obispo. H. Property determined to be unclaimed by the Chief of Police may be sold at public auction in accordance with these policies and procedures under the following conditions: 1. It is a thing which is commonly the subject of sale. 2. The owner cannot (with reasonable diligence) be found. 3. The owner, if identified, refuses to pay the reasonable charges incurred by the City for storing and safeguarding of the property. PROCEDURES A. Surplus Personal Property and Consumable Supplies 1. Department Heads will identify personal property and supplies that are surplus to their needs and notify the Director of Finance & IT by Memorandum to sell or dispose of property identified, in accordance with City policy and procedures. The property to be declared surplus will be listed and include the City Asset Number (if applicable), a descriptive name of the property, quantity, pickup location, estimated value, and name of the contract person with their extension number. Separate memorandums must be prepared for property estimated to exceed $1,000 in value and for property estimated to be less than $1,000 in value. The memorandum (or listing) must indicate why the property is no longer required. 2. Department Heads may request that Finance assist them in estimating the value of personal property and consumable supplies. In such instances, Finance may request the services of the City's auction firm in estimating these values. However, these services are limited and should not be used except for unique and unusual property. 3. Special handling will be required for the disposal of toxic and hazardous materials, and should be coordinated with the City's Fire Department. 480-3 ATTACHMENT 2 9.b Packet Pg. 106 Attachment: b - Surplus Personal and Unclaimed Property Policy - Section 480-A (1439 : Vehicle/Equipment Surplus Designation & Surplus Personal and Unclaimed Property Policy I. After receipt of a request to dispose of personal property and consumable supplies from a Department Head, Finance will circulate the list of property to other City Departments as an advisory memorandum. The property listed may be claimed by other Departments on a first come first serve basis. After 10 days from the date of the advisory memorandum, this listing will be forwarded to the Housing Authority, San Luis Coastal Unified School District, and United Way for their information. If none of these agencies expresses interest in the remaining property items within 10 days of receiving the listing, then the property will be consigned to the City's auction firm for sale or other method of disposal as determined by the Director of Finance & IT. Except in unusual circumstances, surplus property will generally remain on site pending its final disposition. This means that it is the responsibility of the interested party to make arrangements with the disposing department to view the property, discuss its condition, and coordinate any terms of transfer such as price, timing, and transportation. J. For property with a value of $1,000 or more, the Director of Finance & IT will prepare an Agenda Report for Council approval to declare the property as surplus after review by the operating departments as described above and prior to the consignment of property to the City's auction firm. B. Evidence The provisions of this policy do not address the disposal of property which is classified as evidence. Evidence is governed by the provisions of the penal code and must be dealt with accordingly. For example, evidence may be returned to the owner, subjected to lien, or classed as contraband and accordingly destroyed. However, evidence may also be determined by the Chief of Police to be unclaimed property and, in that event, will be processed in accordance with the policies and procedures provided below. C. Unclaimed Property Unclaimed property received by the City will be processed as follows: 1. The Police Department is required to receive, hold, and safekeep all property valued at more than $10 that is found within the City limits and turned in to the Police Department for safekeeping. The owner will be notified as to where the property may be claimed if the owner's identity can reasonably be determined. 2. If the owner appears within 120 days after receipt of the property by the Police Department, proves ownership, and pays all reasonable charges, the Police Department will return the property to the owner. 3. If the reported value of the property is fifty dollars or more (and no owner appears and proves ownership within 120 days), the Police Department will publish a notice, at least once, in a newspaper of general circulation. After seven days following the first published notice the following actions will be taken if no owner appears and proves ownership of the property; 480-4 ATTACHMENT 2 9.b Packet Pg. 107 Attachment: b - Surplus Personal and Unclaimed Property Policy - Section 480-A (1439 : Vehicle/Equipment Surplus Designation & Surplus Personal and Unclaimed Property Policy G. If the property was found in the course of employment by a City employee, the property shall be sold at public auction. H. The title shall vest in the person who found the property if he or she is willing to pay the cost of the publication. I. If the reported value of the property is less than $50 and no owner appears and proves ownership of the property within 120 days, the title shall vest in the person who found the property, unless the property was found in the course of employment by a City employee, in which case the property shall be sold at public auction. J. Generally, the sale of unclaimed property will be made by the City's auction firm; however, in unique circumstances, the Chief of Police may request that Police Department staff conduct the auction. When the City's auction firm is used, the firm must be notified in writing with a list of property to be sold. This list does not require a statement of estimated values. The letter will give the name of the contact person and extension number, a short title property description, a pickup location, and a pickup time. K. Prior to sale, a listing of unclaimed property shall be provided to the Director of Finance & IT, who will circulate this list as an advisory memorandum to other City Departments. The property listed may be claimed by other Departments on a first come first serve basis. After a 15 day period from the date of the advisory memorandum, the unclaimed property will be available for sale at public auction according to policy. L. The unclaimed property to be sold by the City's auction firm will be transferred on consignment in accordance with the surplus property policies. M. Any property remaining unsold after being offered at public auction may be destroyed or otherwise disposed of by the City's auction firm. Approved by the City Manager on March 1, 1990; revised on January 14, 1994. 480-5 ATTACHMENT 2 9.b Packet Pg. 108 Attachment: b - Surplus Personal and Unclaimed Property Policy - Section 480-A (1439 : Vehicle/Equipment Surplus Designation & Section 480-B AUCTION FIRM SERVICES OVERVIEW To reduce staff time in the sale and disposal of property, to reduce the amount of space being used to store surplus and unclaimed property, to improve the process of estimating the value of surplus property, and to maximize the value of return on surplus property, the Department of Finance & IT is authorized to contract with an auction firm to assist staff in the sale and disposal of personal property, consumable supplies and unclaimed property on an "as available basis" after authorization is given by the Council or the Director of Finance & IT to sell or dispose of City property. The policies and procedures provided below in conjunction with the City's auction firm will provide the staff with the opportunity to systematize the sale and disposal of this property. AUCTION FIRM RESPONSIBILITIES The following responsibilities will normally be assigned to the City's auction firm by Agreement between the City and the firm selected: A. The auction firm will be required to pickup any and all "marketable" surplus property by consignment and deliver this property to their premises where it shall be inventoried, sorted, identified, and catalogued. An auction will be conducted within 30 days of receipt of property and supplies. B. The auction firm will make the necessary arrangements for offering the property for sale by auction to the most qualified buyers to obtain the highest return possible. The auction firm will advertise the auction in a manner that will obtain the maximum participation by the public in at least one newspaper of general circulation in the City of San Luis Obispo for a minimum of five days prior to a scheduled auction. C. The property consigned to the auction firm will remain the property of the City until sold or disposed in accordance with these procedures. D. Property not sold at auction will be disposed by on of the following methods: 1. Consignment to a sub-contractor specializing in unique or special equipment and material for which there is no local market. 2. Direct sale to a buyer of unique or special equipment and material for which there is no local market. 3. By sale as salvage to a local dealer or any recycling firm. 4. By destruction at an appropriate landfill site and certification thereto. 5.Returned to the City. E. The material and equipment not sold at auction will be disposed of by one of the methods described above within 15 days from the date offered at auction. For the purpose of these 480-10 Auction Firm Services ATTACHMENT 3 9.c Packet Pg. 109 Attachment: c - Auction Firm Services - Section 480-B (1439 : Vehicle/Equipment Surplus Designation & Authorization of Sale) instructions, the City will give approval as to the disposal method based on the recommendation of the auction firm and the method that is in the best interests of the City. F. The auction firm will provide the Department of Finance & IT with a list of consigned property with a check for the net proceeds from the auction or specialty sale within 60 days of receipt of consigned material and equipment providing the following information: 1. City Asset number (if available) 2. Short title description of the property 3. Date of sale or disposal 4. Purchaser or the disposal site 5. Total purchase price 6. Auction fee 7. Net to City 8. Method of disposal (sale at auction, transfer to a specialty house for sale, direct sale as salvage, transfer to an appropriate landfill or disposal site, return to City) 480-11 ATTACHMENT 3 9.c Packet Pg. 110 Attachment: c - Auction Firm Services - Section 480-B (1439 : Vehicle/Equipment Surplus Designation & Authorization of Sale) Meeting Date: 9/6/2016 FROM: Daryl R. Grigsby, Director of Public Works Prepared By: Timothy S. Bochum, Deputy Director of Public Works Isaac Shuck, Fleet Maintenance Supervisor SUBJECT: STREETS BACKHOE, AERIAL LIFT TRUCK, AND ASPHALT GRINDER & URBAN FORESTRY AERIAL LIFT TRUCK, SPECIFICATION NOS. 91363, 91471, 91462, & 91476 RECOMMENDATION 1. Authorize the Finance Director to execute purchase orders to: a. Quinn Caterpillar in the amount of $127,793.15 for the purchase of one 2016 Caterpillar 420F2 Backhoe Loader; and b. Altec Industries Inc. in the amount of $104,396.80 for the purchase of one 2016 Ford F- 550 outfitted with an Altec AT235 Hybrid-Electric Aerial Lift; and c. Altec industries Inc. in the amount of $188,743.47 for the purchase of one 2017 Freightliner Heavy Duty Truck outfitted with an Altec LR7-60E70RM Hybrid-Electric Aerial Lift; and d. Asphalt Zipper in the amount of $115,225.20 for the purchase of one 2016 Asphalt Zipper AZ360B Asphalt Grinder; and 2. Authorize the Finance Director to transfer $14,000 from completed Fleet Replacement CIP projects to specification number 91471, $7,000 to specification number 91476, and $27,000 to specification 91462; and 3. Authorize the surplus designation of the Fleet Asset No. 0122, 0421, 0615, and 9407 by sale, auction, trade-in or other method in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Section 405-L and 480. DISCUSSION Background The replacement of asset no. 0213, 2001 Caterpillar Backhoe, 0122, 2001 Ford Aerial Lift Truck, and 0615, 2005 Zipper Asphalt Grinder, used by the Streets Maintenance Division and asset no. 0421, 2003 International Aerial Lift Truck, used by the Urban Forest Division, were approved for replacement in the 2015-17 Financial Plan (FY 2016-17). Asset no. 0122 aerial lift truck is used daily for streets signal/light maintenance and repairs, asset no. 0213 backhoe and 0615 asphalt grinder are used daily for streets maintenance and paving operations, and asset no . 0421 aerial lift truck is used daily for tree maintenance. All assets are critical for daily operations within each program. 10 Packet Pg. 111 Backhoe Surplus Per the Fleet Management Policy, Section 405-C, p. 405-6, the General Fleet Coordinator is allowed to retain one surplus backhoe/loader for light duty use in the Corporation Yard. City asset no. 9407, 1994 Case 580 Backhoe Loader is currently being used in this capacity. When asset no. 0213 backhoe loader is replaced, it will then serve as the surplus Corporation Yard backhoe for light duty use, and asset no. 9407 backhoe will be sold at auction. Hybrid-Electric Aerial Lifts The existing aerial lift trucks have hydraulic lifts that are powered by the truck engine. Altec Green Fleet offers hybrid-electric lift technology for both medium and heavy duty trucks that meets City specifications for replacement trucks. The lifts are still hydraulic, but powered electrically by a battery pack, with a full electric run time of two hours. The benefits of being able to operate electrically include: Eliminates idle time at the job site. Reduces fuel consumption. Decreases carbon footprint. Lowers maintenance costs due to less run time on the truck engine. Purchasing hybrid-electric aerial lift trucks would support the City’s effort to implement green vehicles into the Fleet when possible, however, the project budget for the medium duty truck is underfunded by $13,396.80, and the project budget for the heavy duty truck is underfunded by $3,743.47. The amount needed to augment each project budget is available from the Fleet Replacement Fund completed projects account. Staff recommends using funds from the completed project account to cover the project budget shortfall. Asphalt Grinder The California Air Resource Board (CARB) regulates diesel engine compliance requirements of the EPA’s Clean Air Act. When the City purchased the existing asphalt grinder in 2005, the current emission standard at the time was referred to as Tier 3 and remained the standard through 2012. The price estimates obtained in 2014 for budget projections were based on Tier 4 Interim units and pricing available at the time. Availability at that time did not include units that met the latest Tier 4 Final emission standard. Current replacements do meet the latest Tier 4 Final emissions standard, but the pricing had increased, and the project budget is underfunded by $26,125.20. This amount needed to augment the project budget is available from the Fleet Replacement Fund completed projects account. Staff recommends using funds from the completed project account to cover the project budget shortfall. Cooperative Purchase versus Local Purchase Backhoe Loader Staff recommends a purchase to Quinn Caterpillar of Santa Maria in the amount of $127,793.15 for a 2016 Caterpillar 420F2 Backhoe Loader. Pursuant to City purchasing guidelines, staff explored use of a multi-year cooperative purchasing agreement with the National Joint Powers Association (NJPA) Contract No. 032515-CAT, to 10 Packet Pg. 112 purchase a backhoe loader. This resulted in a quote in the amount of $127,793.15 through its approved dealer, Quinn Caterpillar of Santa Maria, for a backhoe loader that met City specifications. There is no local dealer within the City limits for comparative pricing. Medium Duty Truck w/Hybrid Aerial Lift Staff recommends a purchase to Altec Industries, Inc. in the amount of $104,396.80 for a 2016 Ford Ford F-550 outfitted with an Altec AT235 Hybrid Aerial Lift. Pursuant to City purchasing guidelines, staff explored use of a multi-year cooperative purchasing agreement with the National Joint Powers Association (NJPA) Contract No. 031014-ALT, to purchase a medium duty truck with aerial lift. This resulted in a quote in the amount of $104,396.80 through its approved dealer, Altec Industries Inc, for a medium duty truck with aerial lift that met City specifications. Pricing includes a trade-in credit of $5,000 for the existing unit. There is no local dealer within the City limits for comparative pricing. Heavy Duty Truck w/Hybrid Aerial Lift Staff recommends a purchase to Altec Industries, Inc. in the amount of $188,743.47 for a 2017 Freightliner Heavy Duty Truck outfitted with an Altec LR7-60E70RM Hybrid-Electric Aerial Lift. Pursuant to City purchasing guidelines, staff explored use of a multi-year cooperative purchasing agreement with the National Joint Powers Association (NJPA) Contract No. 031014-ALT, to purchase a heavy duty truck with aerial lift. This resulted in a quote in the amount of $188,743.47 through its approved dealer, Altec Industries Inc, for a heavy duty truck with aerial lift that met City specifications. Pricing includes a trade-in credit of $35,000 for the existing unit and a State of California, Hybrid and Zero Emission Truck and Bus Voucher Incentive of $32,000 for purchasing a hybrid heavy duty truck. There is no local dealer within the City limits for comparative pricing. Asphalt Grinder Staff recommends a purchase to Asphalt Zipper in the amount of $115,225.20 for a 2017 Asphalt Zipper AZ360-173 Tier 4 Final asphalt grinder. Pursuant to City purchasing guidelines, staff explored use of a multi-year cooperative purchasing agreement with HGACBuy Contract No. SM10-14, to purchase an asphalt grinder. This resulted in a quote in the amount of $115,225.20 through its approved dealer, Asphalt Zipper, for an asphalt grinder that met City specifications. Pricing includes a trade-in credit of $12,000 for the existing unit. There is no local dealer within the City limits for comparative pricing. CONCURRENCES The Streets Maintenance and Urban Forest Divisions concur with the vehicle recommendations made in this report. FISCAL IMPACT Pursuant to City purchasing guidelines, purchases with cumulative costs in excess of $100,000 require City Council approval. Due to green technology availability, increased and improved 10 Packet Pg. 113 emissions standards, and design changes, the recommended aerial lift and asphalt grinder replacement costs exceed the adopted vehicle budgets in the 2015-17 Financial Plan (FY 2016- 17). Staff was able to save mone y on several of the vehicle and equipment purchases for FY 2015-16 and recommends budget amendments to specification number 91471 for $14,000, specification number 91476 for $7,000, and specification number 91462 for $27,000, using FY 2015-16 purchase savings from the Fleet Fund’s completed projects account. The backhoe costs, specification number 91463, remained within the adopted budget. Project Detail Adopted Budget Purchase Cost (includes trade-in credit) Budget Amendment Request Total Cost Spec No. 91363 - CAT Backhoe $128,000 $127,793.15 $0 $128,000 Spec No. 91471 - Medium Duty Truck w/Aerial Lift $91,000 $104,396.80 $14,000 $105,000 Spec No. 91476 – Heavy Duty Truck w/Aerial Lift $185,000 $188,743.47 $7,000 $192,000 Spec no. 91462 - Asphalt Grinder $89,100 $115,225.20 $27,000 $116,100 TOTAL $493,100 $536,158.62 $48,000 $541,100 ALTERNATIVES Deny Funding Transfer and Purchase. The City Council could choose to deny or defer the above vehicle and equipment replacement purchases and funding transfers. Staff does not recommend this option as the replacements were approved as part of the 2015-17 Financial Plan. Denying or deferring the purchase could result in costly maintenance and repairs due to aging vehicles and equipment. Additionally, denying purchase could hinder future CARB emission standards compliance. Attachments: a - CAT Backhoe Quote b - CAT Backhoe Specifications c - Altec Quote - Medium Duty Truck d - NJPA Price Sheet - Medium Duty Truck e - Altec Quote - HD Truck f - NJPA Price Sheet - HD Truck g - Altec Green Fleet Literature h - Asphalt Zipper Quote - Asphalt Grinder i - HGAC Price Sheet - Asphalt Grinder 10 Packet Pg. 114 Page 1 of 5 Quote 117192-01 April 26, 2016 CITY OF SAN LUIS OBISPO ATTN ACCOUNTS PAYABLE 25 PRADO RD SAN LUIS OBISPO California 93401-7314 Attention: Isaac Schuck Dear Sir, We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration. CATERPILLAR INC. Model: 420F2 HRC Backhoe Loader YEAR: 2016 We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me at 805-310-9296 or dneedelman@quinncompany.com. Sincerely, Dave Needelman Machine Sales Representative 10.a Packet Pg. 115 Attachment: a - CAT Backhoe Quote (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Replacement) Quinn Group Quote 117192-01 Page 2 of 5 CATERPILLAR INC. Model: 420F2 HRC Backhoe Loader STANDARD EQUIPMENT POWERTRAIN Cat C4.4, 74.5KW (Net 93HP / 69kW) disk brake with dual pedals and interlock Direct Injection Turbo Charged Engine, Differential lock with ACERT technology. Drive-line parking brake US EPA Tier4 Final Emissions Compliant High Ambient Cooling Package with Selective Catalytic Reduction(SCR) Torque converter Water separator with service indicator Transmission--four speed synchro mesh Thermal starting aid system with power shuttle and neutral safety Eco mode switch A dry-type axial seal air cleaner with Spin-on fuel, engine oil and transmission integral precleaner, automatic dust oil filters ejection system and filter condition Outboard planetary rear axles indicator Open Circuit Breather Hydraulically boosted multi-plate wet BOOMS, STICKS AND LINKAGES 14'4'' Center pivot excavator style (Boom, Stick and E-Stick) backhoe Cat Cushion Swing(tm) system Pilot operated joystick hydraulic Bucket level indicator controls with pattern changer valve Lift cylinder brace Pilot operated stabilizer controls Return-to-dig (auto bucket positioner) Boom transport lock Self-leveling loader with single lever Swing transport lock control Street pads stabilizer shoes Transmission neutralizer switch Anti-drift hydraulics Single Tilt Loader HYDRAULICS Load sensing, variable flow system Hydraulic oil cooler with 43 gpm axial piston pump Pilot control shutoff switch 6 micron hydraulic filter PPPC, Flow-sharing hydraulic valves O-ring face seal hydraulic fittings Hydraulic suction strainer Caterpillar XT-3 hose ELECTRICAL 12 volt electrical start Key start/stop system 150 ampere alternator 880 CCA maintenance free battery Horn and Backup Alarm Battery disconnect switch Hazard flashers/turn signals External/internal power receptacles(12v) Halogen head lights (4) Diagnostic ports for engine and machine Halogen rear flood lights (4) Electronic Control Modules 10.a Packet Pg. 116 Attachment: a - CAT Backhoe Quote (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Replacement) Quinn Group Quote 117192-01 Page 3 of 5 Stop and tail lights Remote jump start connector Audible system fault alarm OPERATOR ENVIRONMENT Lighted gauge group Hand and foot throttle Interior rearview mirror Automatic Engine Speed Control Rear fenders One Touch Low Idle ROPS canopy Floor mat and Coat Strap 2-inch retractable seat belt Lockable storage area Tilt steering column Air suspension seat Steering knob OTHER STANDARD EQUIPMENT Hydrostatic power steering Bumper Standard Storage Box CD-ROM Parts Manual Transport tie-downs Backhoe Safety Manual Ground line fill fuel tank with 44 Operations and Maintenance Manual gallon capacity Lockable hood Ground line fill diesel exhaust fluid Tire Valve Stem Protection tank with 5 gallon capacity Long Life Coolant -30C (-20F) Rubber impact strips on radiator guards Padlocks (2 on ST, 3 on IT) 10.a Packet Pg. 117 Attachment: a - CAT Backhoe Quote (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Replacement) Quinn Group Quote 117192-01 Page 4 of 5 MACHINE SPECIFICATIONS Description Reference No List Amount 420F2 BHL ST, TIER 4, HRC 450-8448 $86,640.00 BUCKET-MP, 1.4 CYD 337-7442 $7,278.00 CUTTING EDGE, TWO PIECE,WIDE 9R-5320 $329.00 COUNTERWEIGHT, 1015 LBS 337-9696 $1,740.00 TIRES, 12.5 80/19.5L-24, GY 379-2161 $1,450.00 CAB, DELUXE 450-8683 $8,280.00 BEACON, MAGNETIC MOUNT, STROBE 433-0154 $336.00 AIR CONDITIONER, T4 450-8715 $2,355.00 SEAT, DELUXE FABRIC 433-4806 $910.00 SEAT BELT, 3'' SUSPENSION 206-1748 $107.00 ENGINE, 74.5KW,C4.4 ACERT, T4F 450-8757 $6,970.00 PT, 4WD, STD SHIFT 450-8606 $9,460.00 SERVICE FILTER PACK, T4/C4.4 399-0118 $100.00 BATTERY, HEAVY DUTY 457-2797 $79.00 PRODUCT LINK, SATELLITE,PL631E 447-0048 HYDRAULICS, MP, 6FCN/8BNK, ST 450-8530 $2,575.00 STICK, EXTENDABLE, 14FT 450-8730 $4,755.00 LINES, COMBINED AUX, E-STICK 398-2853 $3,450.00 COUPLING,QD,THREADED WITH CAPS 456-3390 $367.00 PLATE GROUP - BOOM WEAR 423-7607 $213.00 BUCKET-HC SOIL, 24'', 8.5 CFT 254-8941 $1,818.00 COUPLER, PG, MANUAL, DUAL LOCK 444-7500 $2,026.00 THUMB, HYDRAULIC ARR, W/O TINE 282-5409 $5,542.00 THUMB, TINE, A 5 281-6708 $376.00 STABILIZER PADS, FLIP-OVER 9R-6007 $330.00 GUARD, STABILIZER 353-1389 $825.00 RIDE CONTROL 398-2681 $1,470.00 INSTRUCTIONS, ANSI 430-9944 PACK, DOMESTIC TRUCK 0P-0210 SERIALIZED TECHNICAL MEDIA KIT 421-8926 10.a Packet Pg. 118 Attachment: a - CAT Backhoe Quote (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Replacement) Quinn Group Quote 117192-01 Page 5 of 5 Manufacture Suggested Selling Price 149,781.00 Less NJPA Discount (21%) Contract #032515-CAT $-31,454.01 Net Balance Due $118,326.99 San Luis Obispo City Tax (0.5%) $591.64 State Sales Tax (7.5%) $8,874.52 After Tax Balance $127,793.15 WARRANTY Standard Warranty: 12 Months Full Machine F.O.B/TERMS Delivered to the Corporate Yard ADDITIONAL CONSIDERATIONS Delivery is 12-16 weeks from order Accepted by _________________________________________ on _____________________ _____________________________________________________________ Signature 10.a Packet Pg. 119 Attachment: a - CAT Backhoe Quote (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Replacement) Engine Engine Model Cat ® C4.4 ACERT™ Rated Net Power – SAE J1349 69 kW 93 hp Rated Net Power – ISO 9249 70 kW 94 hp Weights Operating Weight – Minimum 7726 kg 17,033 lb Operating Weight – Maximum (ROPS Capacity)11 000 kg 24,251 lb Backhoe Dig Depth – Standard 4360 mm 14'4" Dig Depth – E-Stick Extended 5441 mm 17'11" 420F2/420F2 IT Backhoe Loaders 10.b Packet Pg. 120 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 2 Features All New Operator Station Built with the operator in mind, the new F2 Backhoe Loader cab provides additional machine control at the operator’s fingertips, with differential lock and auxiliary functions on the loader joystick. Adjustable steering column as well as adjustable seat and hoe pod controls provide additional operator comfort. Industry Leading Hydraulic Technology Electronically controlled load sensing piston pump provides optimum response for loader and hoe productivity. New programmable auxiliary flow allows the machine to work more efficiently with work tool attachments. Economy Mode New technology allows the F2 Backhoe Loader to save fuel while maintaining performance in applications such as trenching, lifting and truck loading. Zero reduction in performance means increased efficiency on the job site. Greater Versatility Quick and easy attachment changing provides increased versatility and the ability to match the correct tool to the job application. The hydraulic backhoe coupler allows for a tool change without exiting the operation station. The loader hydraulic coupler, standard on the Integrated Toolcarrier (IT) Backhoe Loader, provides additional options for loader applications. Superior Power and Performance Industry leading structural design and hydraulics mean greater lifting power and breakout forces. Machine aggressiveness delivers outstanding productivity in the toughest applications. Contents Operator Station ..................................................4 Power Train ..........................................................6 Advanced Hydraulics .........................................7 Backhoe Performance .......................................8 Loader Performance...........................................8 Work Tools ............................................................9 Serviceability .....................................................10 Customer Support .............................................10 Specifi cations ....................................................11 Standard Equipment .........................................23 Optional Equipment...........................................24 Notes ...................................................................25 10.b Packet Pg. 121 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 3 Experience the Backhoe Loader designed around customer feedback. The Cat 420F2 Backhoe Loader puts all the machine controls at the operator’s fi ngertips. Operate all auxiliary controls with thumb rollers. Move from job site to job site quickly and smoothly with the additional 6th gear on the autoshift transmission and optional lock-up torque converter. 10.b Packet Pg. 122 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Joystick Controls Cat Backhoe Loader joysticks are economically designed to provide precise control with low effort. Loader control levers on both the Single Tilt and Integrated Toolcarrier models offer a thumb roller for any 3rd function auxiliary. The differential lock control is newly located on the loader control to bring controllability to the operator’s fi ngertips. New on the IT model is the forward, neutral, reverse control switch. 4 Operator Station A cab designed for maximum comfort and productivity. 10.b Packet Pg. 123 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Unmatched Comfort The ergonomic, automotive style operator station helps you work comfortably and productively all day long. Choose the confi guration that meets your needs – Canopy, Cab Deluxe or Cab Deluxe with Air Conditioning. Other features include: • Adjustable air suspension seat • Tilt and telescoping steering column • Excellent visibility over hood and up to bucket dump • Pantograph windshield wiper • Large front windshield screen • Large LCD gauge cluster screen • Ample legroom • Optional heated seat • Differential lock button on loader lever • Large opening windows • Solid roof cab • LED brake lights • Heated seat (optional) Ride Control The optional Ride Control System smoothes the ride in all conditions, including load and carry, highway roading or simply moving around the job site. The result can be increased operator comfort, potentially reducing operator fatigue, and improved material retention. Pattern Selector The pattern selector switch, located in the cab, lets you change from an excavator to a backhoe control pattern simply by pressing a button. This lets you use the pattern you are most comfortable with so you can be more productive. Premium Gauge Cluster Bright and large LCD screen makes it easy to monitor machine operation and settings. LED indicator lights and audible alarms allow the machine to clearly communicate with the operator. Safety Getting in and out of the Cab New longer grab handles and ergonomic step placement makes it easy to maintain three points of contact when getting in and out of the cab. 5 10.b Packet Pg. 124 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 6 Power Train Always built for performance, power and effi ciency. Cat Engine The Cat C4.4 ACERT engine operates quietly while delivering performance and durability. The engine meets U.S. EPA Tier 4 Final emission standards. Engine features includes: • Selective catalytic reduction • Diesel oxidation catalyst • Diesel exhaust fl uid with system purge • Limited operator interaction Transmission The standard power shuttle transmission provides four speeds forward and reverse. Hydraulically shifted clutches allow on-the-go direction and travel speed shifts. The optional auto-shift transmission matches gear with grade and load conditions. Now with six forward and reverse speeds, the machine can reach top speeds smoothly and quickly. • The new optional lock-up torque converter, offered on the autoshift transmission, improves fuel effi ciency up to 20% over the standard six gear autoshift. The lock-up torque converter also improves roading for long distances and with uphill climbs. • Hydraulic proportional control valves deliver smooth speed and directional shifts. • Four Wheel Drive option improves mobility and loader performance in poor underfoot conditions and can be activated on-the-go. • Maximum roading speed of 40 km/h (25 mph) improves travel time between job sites. Brake Mode Selector Brake mode selector switch has three positions: two wheel drive, two wheel drive with all wheel braking and four wheel drive. Two wheel drive with all wheel braking provides better tire life while roading and engages the front axle when brakes are applied for improved braking performance. Brake mode selector is included in the 4WD package. 10.b Packet Pg. 125 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 7 Load Sensing Hydraulics Closed center hydraulic system matches pressure and fl ow to application demand. Whether you’re in full trenching mode or digging around delicate services, you remain in control. In applications such as production trenching where speed is important, the system will provide the fl ow needed to get the job done quickly and effi ciently. The load sensing hydraulic system provides: • Better fuel effi ciency • Electronically controlled • Quieter operation • Reduced component wear • Cooler hydraulic temperatures • Full forces at any engine speed Flow Sharing Valves Specifi cally tuned hydraulic valves allows for the multifunction of hydraulic components, without machine manipulation. Hydraulic fl uid is shared between implements so that operation isn’t interrupted. Hydraulic Lines Combination two way and one way fl ow hydraulic lines add versatility to the machine. By simply changing the lever position, the machine can effi ciently run either style hydro mechanical tool. Economy Mode Cat Backhoe Loaders are able to reduce engine speed to 1,900 rpm while maintaining superior hydraulic power and performance. Advanced Hydraulics Matching system power to job site demands. 10.b Packet Pg. 126 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Boom The excavator-style boom is built for optimum performance and durability. The curved design provides added clearance when digging over obstacles or loading trucks. The narrow boom enhances the viewing area to the bucket and the trench throughout the operating range. More robust swing casting and double clevis design improves durability and reliability. Stick Serrated edges on the stick provide improved material clamping for clearing and demolition applications. The optional extendible stick (E-stick) increases reach and dig depth by approximately 1.2 m (4 ft). Programmable Auxiliary Flow Control • Three auxiliary settings for two auxiliary functions • Accessed through the gauge cluster, operators can match the hydraulic fl ow of the machine to a work tool attachment Thumbs Thumb mounting provisions are standard on every Cat Backhoe Loader for added machine versatility. Cat hydraulic thumbs are available for even greater versatility. Mechanical thumbs are also available through your Cat dealer. Loader Performance Powerful front loader. Front loader arms deliver more reach, dump height and breakout. Choose the loader linkage that suits your application: Powerful Single Tilt Loader Linkage • Delivers strong lift and breakout forces for a solid performance in backfi lling and truck loading applications with pin-on buckets. • Optional third function hydraulics are now operated by an ergonomically designed thumb roller. • The operator can now engage the differential lock with a press of a button on the loader lever for added machine control. Integrated Toolcarrier (IT) loader linkage (optional) provides high breakout forces with parallel lift for effi cient loading and material handling: • The versatile integrated toolcarrier comes with a standard hydraulic quick coupler and can use a wide range of Cat Work Tools for a variety of applications. • The single lever IT loader control provides fi ne modulation of hydraulic work tools. A thumb roller operates auxiliary hydraulic functions on work tools such as multi purpose buckets, brooms and other attachments. • The IT loader lever provides additional machine control by offering the Forward, Neutral and Reverse control switch at the operator’s fi ngertips. Backhoe Performance Superior digging forces. 8 10.b Packet Pg. 127 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 9 Backhoe Work Tools Increase the versatility of your machine with the large selection of backhoe attachments: • Buckets – Standard Duty, Heavy Duty, Heavy Duty Rock, Soil Excavation, Coral and Ditch Cleaning • Cold Planers • Hammers • Augers • Rippers • Thumbs (mechanical and hydraulic) • Vibratory Plate Compactors • Quick Couplers Loader Work Tools A wide range of loader attachments is available including: • Buckets – General Purpose, Multi Purpose, Side Dump and Light Material • Angle Blades • Brooms • Rakes • Forks • Material Handling Arms • Snow Plows IT Loader Quick Coupler The quick coupler allows fast and easy connection to work tools. Mechanical work tools can be changed in less than 30 seconds from the comfort of the operator station. Backhoe Quick Coupler Manual or hydraulic backhoe couplers make rear tool exchange quick and easy. New Cat dual lock coupler has a self-adjusting wedge design to ensure a tight fi t. It also features a safety lock that automatically engages. Work Tools Do more jobs with one machine. 10.b Packet Pg. 128 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 10 Serviceability Easy maintenance helps keep your machine working. Customer Support Unmatched support makes the difference. Minimize Your Downtime Convenient service features make maintenance easy, reducing your downtime: • Hinged cooling pack provides easy access • Tilt up hood provides easy, convenient access to all engine check points • Engine side panels remove easily without the use of tools • Cat Product Link™ system (optional) provides remote reporting of machine location and operating system parameters Renowned Dealer Support From helping you choose the right machine to knowledgeable ongoing support, Cat dealers provide the best in sales and service. • Preventive maintenance programs and guaranteed maintenance contracts • Best-in-class parts availability • Operator training to help boost your profi ts • Genuine Cat Remanufactured parts 10.b Packet Pg. 129 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 420F2/420F2 IT Specifications 11 Engine Engine Model Cat C4.4 ACERT Gross Power SAE J1995 76 kW 102 hp ISO 14396 74 kW 100 hp Rated Net Power @ 2,200 rpm SAE J1349 69 kW 93 hp ISO 9249 70 kW 94 hp EEC 80/1269 70 kW 94 hp Net Peak Power @ 1,800 rpm SAE J1349 78 kW 105 hp ISO 9249 79 kW 106 hp EEC 80/1269 79 kW 106 hp Bore 105 mm 4.13 in Stroke 127 mm 5 in Displacement 4.4 L 268 in3 Net Torque Rise @ 1,400 rpm – SAE J1349 46% Net Peak Torque @ 1,400 rpm 436 N·m 322 lb-ft • Engine meets Tier 4 Final emission standards. • Net power ratings apply at 2,200 rpm when tested under the specifi ed conditions for the specifi ed standard. • Net power advertised is the power available at the fl ywheel when the engine is equipped with fan, air cleaner, muffl er and alternator. • Based on standard air conditions of 25° C (77° F) and 99 kPa (29.32 in) in dry barometer. • Used 35° API gravity fuel having an LHV of 42 780 kJ/kg (18,390 BTU/lb) when used at 30° C (89° F) (reference a fuel density of 838.9 g/L [7.001 lb/gal]). • No derating required up to 3000 m (9,843 ft). • Net torque rise meets SAE J1349. • Net peak power ratings apply at conditions specifi ed above. Transmission Power Shuttle Transmission – Standard Forward – 1st 5.4 km/h 3.4 mph Forward – 2nd 9.0 km/h 5.6 mph Forward – 3rd 21 km/h 13 mph Forward – 4th 40 km/h 25 mph Reverse – 1st 5.4 km/h 3.4 mph Reverse – 2nd 9.0 km/h 5.6 mph Reverse – 3rd 21 km/h 13 mph Reverse – 4th 40 km/h 25 mph AutoShift Transmission – Optional Forward – 1st 5.8 km/h 3.6 mph Forward – 2nd 9.3 km/h 5.7 mph Forward – 3rd 12 km/h 7 mph Forward – 4th 19 km/h 12 mph Forward – 5th 26 km/h 16 mph Forward – 6th 40 km/h 25 mph Reverse – 1st 5.8 km/h 3.6 mph Reverse – 2nd 12 km/h 7.6 mph Reverse – 3rd 28 km/h 17 mph AutoShift Transmission with Lock-up Torque Converter – Optional Forward – 1st 5.8 km/h 3.6 mph Forward – 2nd 9.3 km/h 5.7 mph Forward – 3rd 12 km/h 7 mph Forward – 4th 19 km/h 12 mph Forward – 5th 23 km/h 14 mph Forward – 5th LUC 25 km/h 15 mph Forward – 6th 40 km/h 25 mph Forward – 6th LUC 40 km/h 25 mph Reverse – 1st 5.8 km/h 3.6 mph Reverse – 2nd 12 km/h 7.6 mph Reverse – 3rd 28 km/h 17 mph • AutoShift automatically shifts between second gear and highest selected gear. • Forward/reverse electric power shuttle is controlled by a conveniently placed, hand operated lever that provides instant direction changes between forward and reverse through power hydraulic clutches. • Torque converter free-wheel clutch allows the converter stator to free-wheel during high speed, low torque conditions such as roading. • Single-stage, 2.63:1 stall ratio. • Travel speeds of two wheel drive backhoe loader at full throttle when equipped with 19.5 × 24 rear tires. 10.b Packet Pg. 130 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 12 420F2/420F2 IT Specifications Weights* Operating Weight – Minimum 7726 kg 17,033 lb Operating Weight – Maximum (ROPS Capacity) 11 000 kg 24,251 lb Cab, ROPS/FOPS 163 kg 359 lb AutoShift Transmission 238 kg 525 lb Ride Control 14 kg 31 lb Air Conditioning 42 kg 93 lb Four Wheel Drive 165 kg 364 lb MP Bucket (1.0 m3/1.3 yd3) (no forks or teeth) 745 kg 1,642 lb Loader, IT with Quick Coupler 317 kg 699 lb Extendible Stick 305 kg 672 lb Counterweights (Option 1) 115 kg 255 lb Counterweights (Option 2) 240 kg 530 lb Counterweights (Option 3) 460 kg 1,015 lb * Specifi cations shown are for machine equipped with 0.96 m3 (1.25 yd3) general purpose loader bucket, 610 mm (24 in) heavy duty backhoe bucket, 115 kg (255 lb) counterweight, 80 kg (176 lb) operator and full fuel tank. Steering Type Front Wheel Power Steering Hydrostatic Bore 65 mm 2.6 in Stroke 120 mm 4.7 in Rod Diameter 36 mm 1.4 in Axle Oscillation 11° Turning Circle – 2WD/4WD (inner wheel not braked) Outside, Front Wheels 8.18 m 26'10" Outside, Widest Loading Bucket 10.97 m 36'0" Axle Ratings Front Axle, 2WD Static 22 964 kg 50,582 lb Dynamic 9186 kg 20,233 lb Front Axle, 4WD Static 22 964 kg 50,582 lb Dynamic 9186 kg 20,233 lb Rear Axle Static 22 964 kg 50,582 lb Dynamic 9186 kg 20,233 lb Axle Oscillation 10 Degrees • 4WD and 2WD axles are pendulum mounted and permanently sealed and lubricated, requiring no daily maintenance. Also features double-acting steering cylinder with 52° steering angle for increased maneuverability. Hydraulic System Type Closed Center Pump Type Variable Flow, Axial Piston Pump Capacity @ 2,200 rpm 163 L/min 43 gal/min System Pressure – Backhoe 25 000 kPa 3,600 psi System Pressure – Loader 25 000 kPa 3,600 psi Service Refill Capacities Cooling System with Air Conditioning 22.5 L 5.9 gal Fuel Tank 160 L 42 gal Diesel Exhaust Fluid* 19 L 5.0 gal Engine Oil with Filter 8.8 L 2.3 gal Transmission – Power Shuttle 2WD 15.0 L 4.0 gal 4WD 15.0 L 4.0 gal Transmission – AutoShift 4WD 19.0 L 5.0 gal Rear Axle 16.5 L 4.4 gal Planetaries 1.7 L 0.4 gal Front Axle (4WD) 11.0 L 2.9 gal Planetaries 0.7 L 0.2 gal Hydraulic System 95.0 L 25.1 gal Hydraulic Tank 40.0 L 10.6 gal * Must meet the requirements outlined in ISO 22241. • Requires ultra-low sulfur fuel </= 15 ppm fuel sulfur. Tires Choices listed as combination of front/rear tires: • Front: 11L-16 (12 ply) F-3/Rear: 19.5L-24 (12 ply) R4 ATU • Front: 12.5/80-18 (12 ply) 1-3/Rear: 19.5L-24 (12 ply) ATU • Front: 12.5/80-18 NHS (12 ply) 1-3/Rear: 21L-24 (16 ply) R4 ATU • Front: 340/80R 18/Rear: 19.5L-24 (12 ply) R4 ATU • Front: 340/80R 18/Rear: 500/70R 24 RT Standards Brakes SAE J/ISO 3450; ISO 3450 1996 Cab – ROPS SAE J1040 MAY94; ISO 3741 1994 Cab – FOPS SAE J/ISO 3449 APR98 LEVEL II and ISO 3449: 1992 LEVEL II Cab – Sound ANSI/SAE J1166 OCT98 is 79 dB(A) Exterior Sound SAE J188 JUN86 is 76 dB(A) 10.b Packet Pg. 131 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 13 Engine Features • Regeneration is passive and does not require any input from the operator or disrupt work. • Three-ring pistons made of lightweight, silicon/aluminum alloy for strength and maximum thermal conductivity. • Forged chrome/molybdenum-steel crankshaft with crankshaft with either induction hardened or nitrocarburized journals. • Front and rear crankshaft oil seals are “lip” type Viton and PTFE designs featuring an integral dust lip. • Heat resistant, silicone-chrome steel intake and STELLITE-faced exhaust valves provide long life. • Cylinder block is high strength, cast iron alloy of deep skirt, monobloc design for increased strength and long life. • Cylinder head is high strength, cast iron alloy construction with extra duty wall and deck thickness. Intake and exhaust ports are precision cast to promote optimum gas fl ow. • Direct injection fuel system provides accurate fuel delivery; remote mounted electric lift pump improves serviceability. • Dry-type axial seal air cleaner with integral precleaner, automatic dust ejection system, and fi lter condition indicator. • Direct electric, 12-volt starting and charging system with 880 CCA Group 31 maintenance free battery. • Standard glow plug starting aid system for effi cient cold weather starting. • High contact ratio/gear train, peripheral fi xed isolation top cover and open deck block design reduce bare engine noise. • Higher low end torque for better engine/machine performance. • Engine is equipped with electric fuel priming pump. Brakes Features: • Brakes meet the following standards: SAE J1473 and ISO 3450 requirements. • Self-adjusting, completely enclosed and sealed. • Foot operated brake pedals can be interlocked for roading. • Parking/secondary brakes are independent of the service brake system. Parking brake is mechanically applied through an adjustable hand lever located on the right console. 420F2/420F2 IT Specifications10.b Packet Pg. 132 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Machine Dimensions Single Tilt Loader General Purpose (0.96 m3/1.25 yd3) General Purpose (1.0 m3/1.31 yd3) General Purpose (1.1 m3/1.4 yd3) Multi Purpose (1.0 m3/1.31 yd3) Multi Purpose (1.1 m3/1.4 yd3) 1 Overall Transport Length 7169 mm 23'6" 7136 mm 23'5" 7208 mm 23'8" 7133 mm 23'5" 7133 mm 23'5" Overall Length (loader on ground) 7141 mm 23'5" 7096 mm 23'3" 7161 mm 23'6" 7059 mm 23'2" 7059 mm 23'2" 2 Overall Transport Height – Standard Stick 3577 mm 11'9" 3577 mm 11'9" 3577 mm 11'9" 3577 mm 11'9" 3577 mm 11'9" Overall Transport Height – Extendible Stick 3631 mm 11'11" 3631 mm 11'11" 3631 mm 11'11" 3631 mm 11'11" 3631 mm 11'11" Overall Width 2322 mm 7'7" 2322 mm 7'7" 2322 mm 7'7" 2322 mm 7'7" 2322 mm 7'7" 3 Height to Top of Cab/Canopy 2819 mm 9'3" 2819 mm 9'3" 2819 mm 9'3" 2819 mm 9'3" 2819 mm 9'3" 4 Height to Top of Exhaust Stack 2744 mm 9'0" 2744 mm 9'0" 2744 mm 9'0" 2744 mm 9'0" 2744 mm 9'0" Height to Loader Hinge Pin (transport) 381 mm 1'3" 381 mm 1'3" 297 mm 1'0" 432 mm 1'5" 432 mm 1'5" Ground Clearance (minimum) 294 mm 1'0" 294 mm 1'0" 294 mm 1'0" 294 mm 1'0" 294 mm 1'0" 5 Rear Axle Centerline to Front Grill 2705 mm 8'10" 2705 mm 8'10" 2705 mm 8'10" 2705 mm 8'10" 2705 mm 8'10" Front Wheel Tread Gauge 1895 mm 6'3" 1895 mm 6'3" 1895 mm 6'3" 1895 mm 6'3" 1895 mm 6'3" Rear Wheel Tread Gauge 1714 mm 5'7" 1714 mm 5'7" 1714 mm 5'7" 1714 mm 5'7" 1714 mm 5'7" 6 Wheelbase 2WD/AWD 2200 mm 7'3" 2200 mm 7'3" 2200 mm 7'3" 2200 mm 7'3" 2200 mm 7'3" Dimensions and performance specifi cations shown are for machines equipped with 12.5/80-18 SGL front tires, 19.5L-24 IT525 rear tires, ROPS canopy, standard stick with 610 mm (24 in) standard duty bucket, 0.96 m3 (1.25 yd3) loader bucket and standard equipment unless otherwise specifi ed. Single Tilt Loader IT Loader 14 420F2/420F2 IT Specifications 10.b Packet Pg. 133 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 15 420F2/420F2 IT Specifications Machine Dimensions IT Loader with Quick Coupler General Purpose (0.96 m3/1.25 yd3) General Purpose (1.15 m3/1.5 yd3) Multi Purpose (1.0 m3/1.31 yd3) 1 Overall Transport Length 7282 mm 23'11" 7279 mm 23'11" 7211 mm 23'8" Overall Length (loader on ground) 7289 mm 23'11" 7287 mm 23'11" 7197 mm 23'7" 2 Overall Transport Height – Standard Stick 3577 mm 11'9" 3577 mm 11'9" 3577 mm 11'9" Overall Transport Height – Extendible Stick 3631 mm 11'11" 3631 mm 11'11" 3631 mm 11'11" Overall Width 2322 mm 7'7" 2322 mm 7'7" 2322 mm 7'7" 3 Height to Top of Cab/Canopy 2819 mm 9'3" 2819 mm 9'3" 2819 mm 9'3" 4 Height to Top of Exhaust Stack 2744 mm 9'0" 2744 mm 9'0" 2744 mm 9'0" Height to Loader Hinge Pin (transport) 396 mm 1'4" 391 mm 1'3" 386 mm 1'3" Ground Clearance (minimum) 294 mm 1'0" 294 mm 1'0" 294 mm 1'0" 5 Rear Axle Centerline to Front Grill 2705 mm 8'10" 2705 mm 8'10" 2705 mm 8'10" Front Wheel Tread Gauge 1895 mm 6'3" 1895 mm 6'3" 1895 mm 6'3" Rear Wheel Tread Gauge 1714 mm 5'7" 1714 mm 5'7" 1714 mm 5'7" 6 Wheelbase 2WD/AWD 2200 mm 7'3" 2200 mm 7'3" 2200 mm 7'3" Dimensions and performance specifi cations shown are for machines equipped with 12.5/80-18 SGL front tires, 19.5L-24 IT525 rear tires, ROPS canopy, standard stick with 610 mm (24 in) standard duty bucket, 0.96 m3 (1.25 yd3) loader bucket and standard equipment unless otherwise specifi ed. Single Tilt Loader IT Loader 10.b Packet Pg. 134 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 16 420F2/420F2 IT Specifications Loader Bucket Dimensions and Performance Single Tilt Loader General Purpose (0.96 m3/1.25 yd3) General Purpose (1.1 m3/1.4 yd3) General Purpose (1.15 m3/1.5 yd3) Multi Purpose (1.0 m3/1.3 yd3) Multi Purpose (1.1 m3/1.4 yd3) Capacity (SAE rated) 0.96 m3 1.25 yd3 1.1 m3 1.4 yd3 1.15 m3 1.5 yd3 1.0 m3 1.3 yd3 1.1 m3 1.4 yd3 Overall Bucket Width 2262 mm 89" 2262 mm 89" 2406 mm 95" 2279 mm 90" 2425 mm 95" Lift Capacity at Maximum Height 3283 kg 7,237 lb 3216 kg 7,090 lb 3196 kg 7,046 lb 3097 kg 6,828 lb 3068 kg 6,764 lb Lift Breakout Force 49 809 N 11,197 lbf 49 275 N 11,077 lbf 49 099 N 11,037 lbf 49 019 N 11,020 lbf 48 771 N 10,964 lbf Tilt Breakout Force 50 190 N 11,283 lbf 51 236 N 11,518 lbf 51 128 N 11,494 lbf 57 555 N 12,938 lbf 57 408 N 12,905 lbf 7 Maximum Hinge Pin Height 3474 mm 11'5" 3474 mm 11'5" 3474 mm 11'5" 3474 mm 11'5" 3474 mm 11'5" 8 Dump Angle at Full Height 44° 44° 44° 44° 44° Dump Height at Maximum Angle 2746 mm 9'0" 2723 mm 8'11" 2723 mm 8'11" 2798 mm 9'2" 2798 mm 9'2" 9 Dump Reach at Maximum Angle 808 mm 2'8" 773 mm 2'6" 773 mm 2'6" 716 mm 2'4" 716 mm 2'4" 10 Maximum Bucket Rollback at Ground Level 37° 38° 38° 38° 38° 11 Digging Depth 83 mm 3" 123 mm 5" 123 mm 5" 110 mm 4" 110 mm 4" Maximum Grading Angle 112° 113° 113° 116° 116° Width of Dozer Cutting Edge N/A N/A N/A 2262 mm 7'5" 2406 mm 7'11" 12 Grill to Bucket Cutting Edge, Carry Position 1487 mm 4'11" 1525 mm 5'0" 1525 mm 5'1" 1451 mm 4'9" 1451 mm 4'9" 13 Maximum Operating Height 4355 mm 14'3" 4395 mm 14'5" 4395 mm 14'5" 4404 mm 14'5" 4404 mm 14'5" Jaw Opening Maximum N/A N/A N/A 790 mm 2'7" 790 mm 2'7" Bucket Jaw Clamping Force N/A N/A N/A 55 700 N 12,521 lbf 55 700 N 12,521 lbf Weight (does not include teeth or forks) 451 kg 994 lb 473 kg 1,043 lb 493 kg 1,087 lb 745 kg 1,642 lb 774 kg 1,706 lb IT Loader with Quick Coupler General Purpose (0.96 m3/1.25 yd3) General Purpose (1.15 m3/1.5 yd3) Multi Purpose (1.0 m3/1.31 yd3) Capacity (SAE rated) 0.96 m3 1.25 yd3 1.15 m3 1.5 yd3 1.0 m 3 1.31 yd3 Overall Bucket Width 2262 mm 89" 2406 mm 95" 2279 mm 90" Lift Capacity at Maximum Height 3716 kg 8,193 lb 3655 kg 8,050 lb 3448 kg 7,601 lb Lift Breakout Force 51 085 N 11,484 lbf 50 555 N 11,365 lbf 49 678 N 11,168 lbf Tilt Breakout Force 46 314 N 10,411 lbf 46 106 N 10,365 lbf 50 380 N 11,325 lbf 7 Maximum Hinge Pin Height 3490 mm 11'5" 3490 mm 11'5" 3490 mm 11'5" 8 Dump Angle at Full Height 44° 44° 44° Dump Height at Maximum Angle 2679 mm 8'9" 2680 mm 8'10" 2745 mm 9'0" 9 Dump Reach at Maximum Angle 869 mm 2'10" 868 mm 2'10" 814 mm 2'8" 10 Maximum Bucket Rollback at Ground Level 40° 40° 39° 11 Digging Depth 105 mm 4" 105 mm 4" 95 mm 4" Maximum Grading Angle 110° 110° 112° Width of Dozer Cutting Edge N/A N/A 2262 mm 7'5" 12 Grill to Bucket Cutting Edge, Carry Position 1600 mm 5'3" 1597 mm 5'3" 1529 mm 5'0" 13 Maximum Operating Height 4407 mm 14'6" 4477 mm 14'8" 4480 mm 14'8" Jaw Opening Maximum N/A N/A 790 mm 2'7" Bucket Jaw Clamping Force N/A N/A 55 700 N 12,521 lbf Weight (does not include teeth or forks) 447 kg 985 lb 481 kg 1,060 lb 724 kg 1,596 lb Dimensions and performance specifi cations shown are for machines equipped with 12.5/80-18 SGL front tires, 19.5L-24 IT525 rear tires, ROPS canopy, standard stick with 610 mm (24 in) standard duty bucket, 0.96 m3 (1.25 yd3) loader bucket and standard equipment unless otherwise specifi ed. 10.b Packet Pg. 135 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 17 420F2/420F2 IT Specifications Backhoe Dimensions and Performance Standard Stick E-Stick Retracted E-Stick Extended 14 Digging Depth, SAE (maximum) 4360 mm 14'4" 4390 mm 14'5" 5442 mm 17'11" 15 Digging Depth, 610 mm (2 ft) Flat Bottom 4311 mm 14'2" 4351 mm 14'4" 5405 mm 17'9" Reach from Rear Axle Centerline at Ground Line 6702 mm 22'1" 6737 mm 22'2" 7742 mm 25'6" 16 Reach from Swing Pivot at Ground Line 5612 mm 18'5" 5647 mm 18'7" 6652 mm 21'10" Maximum Operating Height 5522 mm 18'1" 5546 mm 18'3" 6282 mm 20'8" Loading Height 3642 mm 11'11" 3599 mm 11'10" 4169 mm 13'8" 17 Loading Reach 1842 mm 6'1" 1929 mm 6'4" 2844 mm 9'4" Swing Arc 180° 180° 180° Bucket Rotation 205° 205° 205° 18 Stabilizer Spread, Operating Position (center) 3310 mm 10'10" 3310 mm 10'10" 3310 mm 10'10" Stabilizer Spread, Operating Position (outside) 3770 mm 12'4" 3770 mm 12'4" 3770 mm 12'4" Stabilizer Spread, Transport Position 2322 mm 7'7" 2322 mm 7'7" 2322 mm 7'7" Bucket Dig Force 64 191 N 14,431 lbf 63 290 N 14,228 lbf 63 290 N 14,228 lbf Stick Dig Force 43 510 N 9,781 lb 43 402 N 9,757 lb 31 682 N 7,122 lb Dimensions and performance specifi cations shown are for machines equipped with 12.5/80-18 SGL front tires, 19.5L-24 IT525 rear tires, ROPS canopy, standard stick with 610 mm (24 in) standard duty bucket, 0.96 m3 (1.25 yd3) loader bucket and standard equipment unless otherwise specifi ed. Single Tilt Loader IT Loader 10.b Packet Pg. 136 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 18 420F2/420F2 IT Specifications Dimensions with Forks Fork Tine Length 1070 mm/3'6" 1220 mm/4'0" 1370 mm/4'10" Operating Load (SAE J1197) 2340 kg 5,159 lb 2263 kg 4,990 lb 2191 kg 4,829 lb SAE Load Center 535 mm 1'9" 610 mm 2'0" 685 mm 2'3" Operating Load (CEN 474-4) 2772 kg 6,111 lb 2749 kg 6,062 lb 2726 kg 6,009 lb CEN Load Center 500 mm 1'8" 500 mm 1'8" 500 mm 1'8" 1 Overall Length (forks on ground) 7681 mm 25'2" 7832 mm 25'8" 7980 mm 26'2" 2 Reach at Ground (from grill to heel of fork)† 938 mm 3'1" 939 mm 3'1" 937 mm 3'1" 3 Maximum Reach (from grill to heel of fork)† 1475 mm 4'10" 1475 mm 4'10" 1475 mm 4'10" 4 Fork Height at Maximum Reach 1588 mm 5'3" 1588 mm 5'3" 1587 mm 5'2" 5 Reach at Maximum Height (from grill to heel of fork)† 696 mm 2'3" 696 mm 2'3" 696 mm 2'3" 6 Maximum Fork Height 3410 mm 11'2" 3409 mm 11'2" 3408 mm 11'2" 7 Maximum Fork Depth (below ground level) –6 mm 0'0" –5 mm 0'0" –8 mm 0'0" Dimensions and performance specifi cations shown are for machines equipped with 12.5/80-18 SGL front tires, 19.5L-24 IT525 rear tires, ROPS canopy, standard stick with 610 mm (24 inch) standard duty bucket, and 0.96 m3 (1.25 yd3) loader bucket and standard equipment unless otherwise specifi ed. 1 2 3 5 4 6 7 10.b Packet Pg. 137 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 19 420F2/420F2 IT Specifications Dimensions with Material Handling Arm Material Handling Arm Position Retracted Mid-Position Extended Operating Load (SAE J1197 and CEN 474-4)* 1056 kg 2,328 lb 674 kg 1,487 lb 495 kg 1,092 lb Overall Length, Maximum 8867 mm 29'1" 9864 mm 32'4" 10 864 mm 35'8" 1 Reach at Maximum Depth (from machine nose) 589 mm 1'11" 592 mm 1'11" 595 mm 1'11" 2, 3, 4 Maximum Depth 2532 mm 8'4" 3530 mm 11'7" 4530 mm 14'10" 5, 6, 7 Maximum Reach (from machine nose) 3184 mm 10'5" 4182 mm 13'9" 5182 mm 17'0" 8 Height at Maximum Reach 1101 mm 3'7" 1103 mm 3'7" 1106 mm 3'8" 9, 10, 11 Reach at Maximum Height (from machine nose) 1577 mm 5'2" 2164 mm 7'1" 2755 mm 9'0" 12, 13, 14 Maximum Height 4570 mm 15'0" 5377 mm 17'8" 6183 mm 20'3" *Hydraulically limited. Dimensions and performance specifi cations shown are for machines equipped with 12.5/80-18 SGL front tires, 19.5L-24 IT525 rear tires, ROPS canopy, standard stick with 610 mm (24 inch) standard duty bucket, and 0.96 m3 (1.25 yd3) loader bucket and standard equipment unless otherwise specifi ed. 1 2 5678 12 13 14 9 10 11 3 4 10.b Packet Pg. 138 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 20 420F2/420F2 IT Specifications Backhoe Lift Capacity Cat 420F2/420F2 IT Standard Stick Boom Lifting kg lb 20 18 16 14 12 10 8 6 4 2 0 –2 –4 –6 –8 –10 –12 –14 –16 ft 6 5 4 3 2 1 0 –1 –2 –3 –4 –5 m 22ft 20181614121086420–2 6m 543210–1 2 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 1 1621 3,573 2 1766 3,894 3 1785 3,936 4 1740 3,835 5 1678 3,700 6 1614 3,558 7 1551 3,420 8 1492 3,289 9 1437 3,168 10 1387 3,058 11 1342 2,959 12 1304 2,875 13 1278 2,817 14 1284 2,831 15 1426 3,145 Stick Lifting kg lb 16 1831 4,037 17 2557 5,638 18 2608 5,749 19 2704 5,961 20 3140 6,921 Cat 420F2/420F2 IT Extendible Stick – Retracted Boom Lifting kg lb 20 18 16 14 12 10 8 6 4 2 0 –2 –4 –6 –8 –10 –12 –14 –16 6 5 4 3 2 1 0 –1 –2 –3 –4 –5 2220181614121086420–2 6543210–1 ftm ft m 12 3 4 5 6 7 8 9 10 11 12 13 14 1015 16 17 18 19 20 21 22 1 1439 3,173 2 1573 3,468 3 1582 3,487 4 1533 3,380 5 1470 3,241 6 1405 3,097 7 1341 2,957 8 1281 2,823 9 1224 2,699 10 1172 2,584 11 1124 2,479 12 1083 2,387 13 1050 2,314 14 1040 2,293 15 1149 2,534 Stick Lifting kg lb 16 1677 3,697 17 2387 5,262 18 2404 5,301 19 2492 5,493 20 2886 6,362 21 5629 12,409 22 6024 13,281 Lift Capacities are over-end values. Machine equipped with 4WD, OROPS, 0.96 m3 (1.25 yd3) general purpose bucket, and no counterweight. Extendible stick includes 460 kg (1,015 lb) counterweight. 10.b Packet Pg. 139 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 21 420F2/420F2 IT Specifications Backhoe Lift Capacity Cat 420F2/420F2 IT Extendible Stick – Extended Boom Lifting kg lb 20 18 16 14 12 10 8 6 4 2 0 –2 –4 –6 –8 –10 –12 –14 –16 6 5 4 3 2 1 0 –1 –2 –3 –4 –5 2220181614121086420–2 6543210–1 ftm ft m 2 1 3 4 5 6 7 8 9 10 11 12 13 14 15 17 16 18 19 20 21 22 23 24 1 838 1,849 2 1010 2,226 3 1073 2,366 4 1085 2,392 5 1070 2,358 6 1041 2,296 7 1003 2,212 8 976 2,153 9 950 2,095 10 887 1,955 11 875 1,928 12 873 1,924 13 895 1,973 14 1023 2,255 15 1502 3,311 Stick Lifting kg lb 16 868 1,914 17 1116 2,461 18 1457 3,212 19 1644 3,624 20 1671 3,684 21 1777 3,918 22 2015 4,442 23 2614 5,762 24 5992 13,209 Lift Capacities are over-end values. Machine equipped with 4WD, OROPS, 0.96 m3 (1.25 yd3) general purpose bucket, and no counterweight. Extendible stick includes 460 kg (1,015 lb) counterweight. 10.b Packet Pg. 140 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 22 420F2/420F2 IT Specifications Counterweights Minimum Counterweight Recommendations Standard Stick Single-Tilt IT Loader w/QC Loader Bucket Power Train kg lb kg lb GP 4WD 240 530 no counterweight MP 4WD no counterweight no counterweight Forks 4WD N/A N/A no counterweight Material Handling Arm 4WD N/A N/A no counterweight Extendible Stick Single-Tilt IT Loader w/QC Loader Bucket Power Train kg lb kg lb GP 4WD 460 1,015 240 530 MP 4WD 240 530 no counterweight Forks 4WD N/A N/A 240 530 Material Handling Arm 4WD N/A N/A 240 530 Backhoe Buckets With weld on adapters and pin-on teeth Standard Duty Width Rated Capacity Weight No. of Teethmm in L ft 3 kg lb 305 12 80 2.8 111 245 3 457 18 120 4.2 122 268 4 610 24 180 6.4 141 311 5 762 30 230 8.1 157 345 5 914 36 290 10.2 176 388 6 Heavy Duty Width Rated Capacity Weight No. of Teethmm in L ft 3 kg lb 305 12 80 2.8 121 266 3 406 16 110 3.9 128 282 3 457 18 120 4.2 135 299 4 610 24 180 6.4 160 353 5 762 30 230 8.1 177 391 5 914 36 290 10.2 201 443 6 Soil Excavation Width Rated Capacity Weight No. of Teethmm in L ft 3 kg lb 457 18 180 6.4 155 341 4 610 24 240 8.5 182 402 5 762 30 320 11.3 206 454 5 914 36 380 13.4 233 513 6 Heavy Duty Rock Width Rated Capacity Weight No. of Teethmm in L ft 3 kg lb 305 12 70 2.5 127 279 3 457 18 130 4.6 146 322 4 610 24 200 7.1 174 384 5 762 30 270 9.5 197 434 5 914 36 330 11.7 224 493 6 Coral Width Rated Capacity Weight No. of Teethmm in L ft 3 kg lb 305 12 60 2.1 134 295 4 457 18 100 3.5 155 341 6 610 24 140 4.9 182 402 8 762 30 190 6.7 210 463 10 Heavy Duty – Pin Lock Width Rated Capacity Weight No. of Teethmm in L ft 3 kg lb 305 12 96 3.4 113 249 3 406 16 123 4.3 131 288 3 457 18 139 4.9 139 307 4 610 24 207 7.3 168 370 5 762 30 275 9.7 194 428 5 914 36 345 12.2 224 494 6 High Capacity – Pin Lock Width Rated Capacity Weight No. of Teethmm in L ft 3 kg lb 305 12 96 4.6 113 287 3 406 16 123 5.6 131 327 3 457 18 139 6.5 139 346 4 610 24 207 9.6 168 414 5 762 30 275 12.9 194 475 5 914 36 345 16.2 224 543 6 10.b Packet Pg. 141 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 23 420F2/420F2 IT Standard Equipment • Adjustable auxiliary controls, backhoe loader • Air cleaner • Alarm, back-up • Alternator, 150 amp • Audible system fault alarm • Automatic Engine Speed Control (AESC) • Battery, maintenance-free, 880 CCA • Battery disconnect switch • Battery remote jumpstart • Boom transport lock • Brace, lift cylinder • Brake, secondary parking • Brakes, hydraulically boosted, oil disc, dual pedals, interlocking • Bucket level indicator • Canopy, ROPS/FOPS • Cat cushion swing system • Coat restraint • Coolant/antifreeze, extended life • Counterweight, bumper • Dome light (cab only) • Diagnostic port for engine, machine and gauge cluster Electronic Control Modules • Differential lock, loader joystick • Engine, Cat C4.4 ACERT (Direct Injection Turbocharged), meets Tier 4 Final emission standards, selective catalyst reduction, diesel oxidation catalyst (DOC) • Engine enclosure, sound suppression removal panels • Face seals, O-ring • Fan, suction and guard • Fast reversing shuttle, all gears • Fenders, rear • Filters, spin-on: fuel, engine oil, transmission oil, water separator • Filters, bowl and cartridge: hydraulic fl uid • Flashing hazards/signal lights • Floor mat • Fuel tank, fully enclosed • Fully hinged front grill for cooling package cleaning access • Gauge cluster: coolant temperature, fuel level, torque converter temperature, DEF level • Ground level fuel fi ll and DEF fi ll • High ambient cooling package • Hood lock, inside cab • Hydraulic hose, XT™ • Hydraulic oil cooler • Hydraulic oil level sight gauge • Hydraulic valve, hydrostatic steering • Hydraulic valves, loader 2 function • Hydraulic valves, backhoe 5 function • Hydraulics, load sensing with variable displacement piston pump • Indicator lights: Eco mode active, water in fuel, remote dial throttle active, engine warning, warning lamp, emissions module malfunction, AESC active, low battery/ charging system warning, high hydraulic oil temperature; LCD warnings: engine oil pressure, machine locked (if equipped), service due, air fi lter blocked, high coolant temperature, auto idle shutdown, high torque converter temperature, hydraulic fi lter bypass • Instrument panel lights • Joystick controls: pilot operated, excavator-style with pattern changer • Key start/stop system • LCD screen: engine speed, hour meter, gear/direction, battery voltage, hydraulic oil temperature, torque converter temperature, coolant temperature, trip totals (fuel and hours), lifetime totals (fuel and hours), operator settings (units, brightness, programmable hoe auxiliary fl ow), service mode diagnostics, oil life reset, DPF force regeneration, maintenance intervals, ECM/system info • Lights, working (4 front, 4 rear) • Loader, self-leveling, return-to-dig and transmission disconnect switch • Loader, single tilt • Mirror, rearview • One-touch low idle • Open circuit breather • Pattern changer, in cab • Power receptacle, 12 volt, 2 internal, 1 external • Power steering, hydrostatic • Radio ready cab • Seat belt, retractable, 51 mm (2 in) • Socket, two roof • Stabilizer shoes, street • Steering knob • Seat, air suspension, fabric or vinyl cover, with armrest • Starting system, glow plugs • Steering, hydrostatic • Storage compartment, lockable • Storage tray • Stop and tail lights • Swing transport lock • Tilt steering wheel • Tires • Toolbox, external, lockable • Torque converter • Throttle, hand and foot, electronic • Transmission, four speed, syncromesh • Transmission neutralizer switch • Transport tie-downs • Two Wheel Drive • Vandalism locks, four • Warning horn, electric Standard Equipment Standard equipment may vary. Consult your Cat dealer for details. 10.b Packet Pg. 142 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 24 420F2/420F2 IT Optional Equipment Optional Equipment Optional equipment may vary. Consult your Cat dealer for details. • Battery, additional, 880 CCA • Cab, deluxe • Cold weather fuel (–30° C/–22° F) • Cold weather package, including additional battery, engine block heater, radiator antifreeze, cold weather fuel (–30° C/–22° F) and mounting for an ether bottle • Counterweights, 115 kg (255 lb), 240 kg (530 lb) or 460 kg (1,015 lb) • Fenders, front with integral steps • Four Wheel Drive • Guard, boom protection plate • Guard, stabilizer, rock • Hydraulic valves, loader (3rd valve for GP, MP or Quick Coupler) • Hydraulic valves, backhoe 6 function • Hydraulic lines, combined function auxiliary • Loader, IT with Quick Coupler and pilot loader control • Product Link, satellite, PL631E • Product Link, cellular, PL641I • Quick Coupler, hydraulic, dual lock • Quick Coupler, manual, dual lock • Quick Coupler, pin lock • Radio and CD player • Radio and CD player, Bluetooth • Ride Control • Rotating beacon, magnetic mount • Seat belt, 75 mm (3 in) • Seat, heated • Security system keypad • Stabilizer pads, reversible • Stick, extendible • Storage box • Transmission, AutoShift • Transmission, AutoShift with lock-up torque converter • Vandalism protection, gauge cover • Work Tool Attachments such as buckets, forks, material handling arms, augers, hammers, brooms, cold planers and vibratory plate compactors. See your Cat dealer for more information. 10.b Packet Pg. 143 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 25 Notes10.b Packet Pg. 144 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 26 Notes 10.b Packet Pg. 145 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift 27 Notes10.b Packet Pg. 146 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift For more complete information on Cat products, dealer services, and industry solutions, visit us on the web at www.cat.com © 2015 Caterpillar All rights reserved Materials and specifi cations are subject to change without notice. Featured machines in photos may include additional equipment. See your Cat dealer for available options. CAT, CATERPILLAR, SAFETY.CAT.COM, their respective logos, “Caterpillar Yellow” and the “Power Edge” trade dress, as well as corporate and product identity used herein, are trademarks of Caterpillar and may not be used without permission. AEHQ7459 (06-2015) (NACD) 10.b Packet Pg. 147 Attachment: b - CAT Backhoe Specifications (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Quote Number: 324060 - 2 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 1 of 11 May 20, 2016 Our 87th Year Ship To: Bill To: CITY OF SAN LUIS OBISPO 25 PRADO RD SAN LUIS OBISPO, CA 93401 US Attn: Phone: Email: CITY OF SAN LUIS OBISPO 25 PRADO RD SAN LUIS OBISPO, CA 93401 United States Altec Quotation Number: 324060 - 2 Account Manager: Don Hildebrandt Technical Sales & Support: Rhawnie Kraak Item Description Qty Price Unit 1. ALTEC Model AT235 telescoping articulating aerial device with end mounted, hydraulically leveled platform. To include the following features: 1 A. Ground to bottom of platform height: 35.0 feet B. Working height: 40.0 feet C. Maximum reach to edge of platform: 26.5 feet (at 12 foot platform height) D. Telescopic boom extension: 10 feet E. Noncontinuous rotation: 370 degrees F. Non-Insulating Aerial Device G. Platform Capacity: 350 lbs. H. Articulating Arm: Articulation is from 0 to 90 degrees. I. Compensation System: The work position is achieved through a single function operation. J. Telescoping upper boom: Articulation is from -25 to 78 degrees. K. Hydraulic Leveling: Platform automatically maintains level during boom articulation through a hydraulic leveling system that requires no major preventive maintenance. Hydraulic leveling permits storing of the platform in a horizontal position for road travel. L. Controls: Electric style controls activate hydraulic valve for aerial device operation. M. Hydraulic System: Open center system operating at 2.5 gpm and 2,200 psi N. Unit is painted with a powder coat paint process which provides a finish -painted surface that is highly resistant to chipping, scratching, abrasion and corrosion. O. Structural Warranty on all of the following applicable major components is to be warranted for so long as the initial purchaser owns the product: Booms, boom articulation links, hydraulic cylinder structures, outrigger weldments, pedestals, subbases and turntables. P. Manuals: Two (2) operator and Maintenance/Parts manuals 10.c Packet Pg. 148 Attachment: c - Altec Quote - Medium Duty Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Quote Number: 324060 - 2 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 2 of 11 Item Description Qty Price 2. AT235 Unit Model 1 3. Post mount pedestal 51.00 inch tall 1 4. Poly Reservoir, Pedestal Mounted, 7 Gallon; Includes Sight Gauge. 1 5. Single One (1) Man, Fiberglass Walk-In Platform; fixed position with door. 26 x 26 x 42 inches; includes safety strap and latch for door. 1 6. Platform Cover, Soft With Elastic Retention And Lanyard Attachment, For Walk -In Platform 1 7. Single handle joystick, proportional control system at the platform operates articulating arm raise/ lower, rotation, upper boom telescope, and upper boom raise/ lower. A trigger on the handle provides a safety interlock. Additional toggle switches opera te engine start stop and hydraulic platform leveling. Lower controls are on a pendent mounted box and include electric toggle switches and a 'push to operate' master engage switch. Lower controls are installed in a body compartment unless otherwise specified. 1 8. Engine Start/Stop At Upper And Lower Controls 1 9. Continuous Duty DC Pump (JEMS DC Drive System) 1 10. 110 VAC Outlet At Platform 1 11. Manual lowering valve located at the boomtip. For use in emergency situations to allow the operator to lower the boom to the ground 1 12. Dual Strobe Beacons, Amber LED With Brush Guard, Mounted On Unit Riser 1 13. Powder coat unit Altec White. 1 14. Additional Unit Option - a. Lifting Eye b. 300 lbs. capacity c. Engineering to determine location 1 15. HYBRID READY UNIT: For personnel, single platform machines. Unit will be manufactured with all the necessary components including modules and controls to interface to a hybrid system. 1 Unit & Hydraulic Acc. 16. JEMS DC Drive System 1 A. 12 Volt DC Electric Motor coupled to Hydraulic Pump (ePTO). Installed on unit pedestal with steel guard to protect the pump. B. Recharge Systems: A plug-in charge location is provided as standard on the 10.c Packet Pg. 149 Attachment: c - Altec Quote - Medium Duty Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Quote Number: 324060 - 2 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 3 of 11 Item Description Qty Price streetside front of body (cord is separate option). Batteries are recharged when plugged into a 15Amp 120VAC circuit. Drive cycle charge provides 50Amps of charge from the chassis alternator while driving. (NOTE: JEMS DC Drive requires a battery charger for plug-in charging. The Altec standard 2000 Watt inverter (sold separately) includes charger and is recommended with JEMS DC Drive.) C. Altec Energy Management Module (AEMM) monitors and manages the JEMS DC Drive System. When JEMS DC Drive battery terminal voltage or chassis battery terminal voltage drops below 10.5 Volts, the AEMM attempts to automatically start the chassis to recharge the batteries. Battery charge indicator informs operator of JEMS DC Drive battery charge level (installled in cab). D. On-Demand Operation: When the Master switch is turned ON, the JEMS DC Drive system is activated and the AEMM manages the start/stop of the chassis engine. The ePTO operates only when demand is requested from the upper or lower control interlock. E. Safety interlocks ensure the unit operates only when the following conditions are satisfied: chassis is in park, parking brake set, engine compartment hood is closed, and demand is requested from the upper or lower control interlock. 17. Two (2) Group 8D Sealed AGM Batteries (Recommended) provide a nominal terminal voltage of 12V-DC to power the JEMS DC Drive system (500 Amp-hr nominal capacity) 1 18. Battery Storage In Tailshelf (JEMS DC Drive System). Batteries, fuses, and associated components, are mounted in compartment within the tailshelf. Removable panels provide access to battery components. 1 19. Auto Start For Generator (JEMS DC Drive). When the JEMS DC Drive battery terminal voltage or chassis battery terminal voltage drops below 10.5 Volts, the Altec Energy Management Module attempts to automatically start the generator to recharge to the batteries. Chassis auto-start feature is deleted with this option. 1 20. Engine Start Warning (JEMS DC Drive). Alarm will sound for 7 seconds before chassis engine starts due to low battery voltage. Courtesy warning to operator that chassis engine is about to start. 1 21. Extension Cord For Plug-In Charging (25ft) 1 22. PTO Back-Up For JEMS DC Drive System. Transmission mounted PTO/pump provides hydraulic flow to aerial device when activated by an override switch in the cab. JEMS DC Drive ePTO is deactivated during transmission PTO operation. 1 23. HVI-22 Hydraulic Oil (Standard). 9 24. Standard Pump For PTO 1 25. Hot shift PTO for automatic transmission 1 Body 10.c Packet Pg. 150 Attachment: c - Altec Quote - Medium Duty Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Quote Number: 324060 - 2 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 4 of 11 Item Description Qty Price 26. Altec Body 1 27. Steel Body 1 28. Low-Side General Service (LGS) 1 29. Body Is To Be Built In Accordance With The Following Altec Standard Specifications: 1 A. Basic Body Fabricated From A40 Grade 100% Zinc Alloy Coated Steel. B. All Doors Are Full, Double Paneled, Self-Sealed With Built-In Drainage For Maximum Weather-Tightness. Stainless Steel Hinge Rods Extend Full Length Of Door. C. Heavy-Gauge Welded Steel Frame Construction With Structural Channel Crossmembers And Tread Plate Floor. D. Integrated Door Header Drip Rail At Top For Maximum Weather Protection. E. Fender Panels Are Either Roll Formed Or Have Neoprene Fenderettes Mechanically Fastened. F. Steel Treated For Improved Primer Bond And Rust Resistance. G. Automotive Type Non-Porous Door Seals Fastened To The Door Facing. 30. 108" Overall Body Length 1 31. 94 Body Width 1 32. 40 Inch Body Compartment Height 1 33. 20 Body Compartment Depth 1 34. Finish Paint Body Altec White 1 35. Undercoat Body 1 36. 5.5 Inch Drop-In Wood Cargo Retaining Board At Rear Of Body 1 37. Stainless Steel Rotary Paddle Latches With Keyed Locks 6 38. All Locks Keyed Alike Including Accessories (Preferred Option) 1 39. Gas Shock (Gas Spring) Rigid Door Holders On All Vertical Doors 1 40. Chains On All Horizontal Doors 1 41. Standard Master Body Locking System (Standard Placement Is At Rear. Sidepacks With A Throughshelf/Hotstick Door At Rear, Standard Placement Is At The Front) 6 42. One Chock Holder On Each Side of Body With Retaining Lip In Fender Panel 1 43. 1st Vertical (SS) - Adjustable Shelf With Removable Dividers On 4 Inch Centers 2 10.c Packet Pg. 151 Attachment: c - Altec Quote - Medium Duty Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Quote Number: 324060 - 2 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 5 of 11 Item Description Qty Price 44. 1st Horizontal (SS) - Fixed Shelf With Removable Dividers On 8 Inch Centers 1 45. Rear Vertical (SS) - Locking Swivel Hooks On An Adjustable Rail - Left Wall 2 46. Rear Vertical (SS) - Locking Swivel Hooks On An Adjustable Rail - Rear Wall 2 47. Rear Vertical (SS) - Locking Swivel Hooks On An Adjustable Rail - Right Wall 2 48. 1st Vertical (CS) - Adjustable Shelf With No Dividers for inverter 1 49. 1st Vertical (CS) - Locking Swivel Hooks On An Adjustable Rail - Left Wall 2 50. 1st Vertical (CS) - Locking Swivel Hooks On An Adjustable Rail - Rear Wall 3 51. 1st Vertical (CS) - Locking Swivel Hook(s) On A Fixed Rail (Left Wall) 2 52. 1st Vertical (CS) - Louvered Panel On Rear Wall To Ventilate Compartment 1 53. 1st Horizontal (CS) - Vacant 1 54. Rear Vertical (CS) - Adjustable Shelf With Removable Dividers On 4 Centers 2 55. Aluminum Rock Guards Installed Each Front Corner Of Body 1 56. 38" L Steel Tailshelf, Width of Body. Includes One (1) Wheel Chock Holder Installed on Each Side, Integrated Curbside Access Steps, and One (1) U-Shaped Grab Handle at Curbside Rear. 1 Body and Chassis Accessories 57. ICC Underride Protection 1 58. Combination 2 Ball (10,000 LB MGTW) And Pintle Hitch (16,000 LB MGTW) 1 59. Set Of Eye Bolts for Trailer Safety Chain, installed one each side of towing device mount. 1 60. Rear Torsion Bar Installed On Chassis Position #2 1 61. Appropriate counterweight added for stability. 1 62. Boom Rest for a Telescopic Unit 1 63. Mud Flaps With Altec Logo (Pair) 1 64. Wheel Chocks, Rubber with Metal Hairpin Style Handle, 9.75'' L X 7.75'' W X 5.00'' H (Pair) 1 10.c Packet Pg. 152 Attachment: c - Altec Quote - Medium Duty Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Quote Number: 324060 - 2 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 6 of 11 Item Description Qty Price 65. U-Shaped Grab Handle 1 66. Small Grab Handle Installed At Rear 1 67. Altec supplied cab access step installed on the driver side of the chassis, for use with a Ford Super Duty series chassis 1 68. Altec supplied cab access steps, installed on the curb side of the chassis, for use with a Ford Super Duty series chassis 1 69. Lower control holder 1 70. Slope Indicator Assembly For Machine Without Outriggers 1 71. Post Style Cone Holder (Holds up to four 15"x15" large cones) streetside of tailshelf 1 72. Aluminum sloped style ladder rack installed on the curb side compartment tops, sloped to clear the cab with adjustable width rails to accommodate various width extension ladders 1 73. Ladder Rack hold down (Quick-Lock) for sloped ladder racks. Lockable Standard 1 74. Safety Harness And 4.5' Lanyard (Fits Medium To Xlarge) Includes Pouch and Placards 1 75. 5 LB Fire Extinguisher With Light Duty Bracket, Installed Per DEPS 042 (In Cab or Inside Compartment Only) - Mounted behind seat in cab 1 76. Triangular Reflector Kit, Installed mounted behind seats in chassis cab 1 77. Vinyl manual pouch for storage of all operator and parts manuals 1 78. Vise Mounting Bracket, 2 Square Tube Horizontal Receiver Type with 9 x 9 Mounting Plate Rear curbside of tailshelf 1 Electrical Accessories 79. Lights and reflectors in accordance with FMVSS #108 lighting package. (Complete LED, including LED reverse lights) 1 80. Custom Strobe Light Two (2) Federal Signal, Model 951, strobe lights a. One (1) Street side front of body b. One (1) Curb Side front of body. 2 81. 6-Position Strobe Lighting, Amber LED, Two (2) Oval Lights Mounted in Front Grille, Two (2) Oval Lights Mounted on Body Side Panels and Two (2) Round Lights Mounted at Rear 1 10.c Packet Pg. 153 Attachment: c - Altec Quote - Medium Duty Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Quote Number: 324060 - 2 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 7 of 11 Item Description Qty Price 82. Single tone back up alarm installed between the chassis frame rails at the rear of the chassis. To work in conjunction with chassis reverse drive system 1 83. 6-Way Trailer Receptacle (Pin Type) Installed At Rear 1 84. Dash panel rocker switches supplied with Ford Chassis, 4 auxiliary switches supplied in up fitting package from Ford 1 85. 1800 Watt Pure-Sine Wave Inverter - Installed in 1st vertical curbside compartment 1 86. Power Distribution Module Is A Compact Self -Contained Electronic System That Provides A Standardized Interface With The Chassis Electrical System. (Includes Operator's Manual) 1 87. PTO Indicator Light Installed In Cab 1 88. Battery Protection Device Installed To Turn Off Accessory Loads To Protect The Chassis Battery Strobes and inverter 1 Finishing Details 89. Powder Coat Unit Altec White 1 90. Finish Paint Body Accessories Above Body Floor Altec White 1 91. Altec Standard; Components mounted below frame rail shall be coated black by Altec. i.e. step bumpers, steps, frame extension, pintle hook mount, dock bumper mounts, D -rings, receiver tubes, accessory mounts, light brackets, under-ride protection, etc.Components mounted to under side of body shall be coated black by Altec. i.e. Wheel chock holders, mud flap brackets, pad carriers, boxes, lighting brackets, steps, and ladders. 1 92. Apply Non-Skid Coating to all walking surfaces 1 93. English Safety And Instructional Decals 1 94. Vehicle Height Placard - Installed In Cab 1 95. Altec Greenfleet Decals, Hybrid Decal Kit 1 96. Placard, HVI-22 Hydraulic Oil 1 97. Customer Inspection Required *No Inspection Required 1 98. Stability test unit according to ANSI requirements. 1 99. Non-Focus Factory Build 1 10.c Packet Pg. 154 Attachment: c - Altec Quote - Medium Duty Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Quote Number: 324060 - 2 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 8 of 11 Item Description Qty Price 100. Delivery Of Completed Unit 1 101. Inbound Freight 1 102. AT235 FA Installation 1 Chassis 103. Chassis 1 104. Altec Supplied Chassis 1 105. 2017 Model Year 1 106. Ford F450 1 107. 4x2 1 108. 60 Clear CA (Round To Next Whole Number) 1 109. Regular Cab 1 110. Chassis Cab 1 111. Chassis Color - White 1 112. Chassis Wheelbase Length - 141 inch 1 113. Ford Gas 6.8L 1 114. Ford Torqshift 5 Speed Automatic Transmission (w/PTO Provision) 1 115. GVWR 16,500 LBS 1 116. 6,500 LBS Front GAWR 1 117. 12,000 LBS Rear GAWR 1 118. 225/70R19.5 Front Tire 1 119. 225/70R19.5 Rear Tire 1 120. Hydraulic Brakes 1 121. Park Brake In Rear Wheels 1 10.c Packet Pg. 155 Attachment: c - Altec Quote - Medium Duty Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Quote Number: 324060 - 2 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 9 of 11 Item Description Qty Price 122. Ford E/F250-550 Single Horizontal Right Side Exhaust 1 123. No Idle Engine Shut-Down Required 1 124. Ford 40 Gallon Fuel Tank (Rear) 1 Additional Pricing 125. Standard Altec Warranty: One (1) year parts warranty, one (1) year labor warranty, ninety (90) days warranty for travel charges, limited lifetime structural warranty 1 126. Documentation Fees 1 Trade-In 127. Trade-In #1 1 -$5,000.00 Unit / Body / Chassis Total 100,645.00 Documentation Fees 65.00 Estimated Sales Tax (8%) 8,056.80 Trade-In -5,000.00 Delivery to Customer 630.00 Total 104,396.80 Altec Industries, Inc. BY Rhawnie Kraak Notes: 1 Altec Standard Warranty: One (1) year parts warranty. One (1) year labor warranty. 10.c Packet Pg. 156 Attachment: c - Altec Quote - Medium Duty Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Quote Number: 324060 - 2 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 10 of 11 Ninety (90) days warranty for travel charges. Warranty on structural integrity of the following major components is to be warranted for so long as the initial purchaser owns the product: Booms, boom articulation links, hydraulic cylinder structures, outrigger weldments, pedestals, subbases and turntables. Altec is to supply a self-directed, computer based training (CBT) program. This program will provide basic instruction in the safe operation of this aerial device. This program will also include and explain ANSI and OSHA requirements related to the proper use and operation of this unit. Altec offers its standard limited warranty with the Altec supplied components whic h make up the Altec Unit and its installation, but expressly disclaims any and all warranties, liabilities, and responsibilities, including any implied warranties of fitness for a particular purpose and merchantability, for any customer supplied parts Altec designs and manufactures to applicable Federal Motor Vehicle Safety and DOT standards 2 Altec takes pride in offering solutions that provide a safer work environment for our customers. In an effort to focus on safety, we would encourage you to consider the following items: Outrigger pads (When Applicable) Fall Protection System Fire extinguisher/DOT kit Platform Liner (When Applicable) Altec Sentry Training Wheel Chocks The aforementioned equipment can be offered in our new equipment quotations. If you find that any of these items have not been listed as priced options in the body of your quotation and are required by your company, we would encourage you to contact your Altec Account Manager and have an updated quotation developed for you. These options must be listed as individual options in the body of the quotation for them to be supplied by Altec. 3 Unless otherwise noted, all measurements used in this quote are based on a 40 inch (1016mm) chassis frame height and standard cab height for standard configurations. 4 F.O.B. - Customer Site 5 Changes made to this order may affect whether or not this vehicle is subject to F.E.T. A review will be made at the time of invoicing and any applicable F.E.T. will be added to the invoice amount. 6 Price does not reflect any local, state or Federal Excise Taxes (F.E.T). The quote also does not reflect any local title or licensing fees. All appropriate taxes will be added to the final price in accordance with regulations in effect at time of invoicing. 7 Interest charge of 1/2% per month to be added for late payment. 8 Delivery: 330-360 days after receipt of order PROVIDING: A. Order is received within 14 days from the date of the quote. If initial timeframe expires, please contact your Altec representative for an updated delivery commitment. B. Chassis is received a minimum of sixty (60) days before scheduled delivery. C. Customer approval drawings are returned by requested date. D. Customer supplied accessories are received by date necessary for compliance with scheduled delivery. E. Customer expectations are accurately captured prior to releasing the order. Unexpected additions or 10.c Packet Pg. 157 Attachment: c - Altec Quote - Medium Duty Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Quote Number: 324060 - 2 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 11 of 11 changes made at a customer inspection will delay the delivery of the vehicle. Altec reserves the right to change suppliers in order to meet customer delivery requirements, unless specifically identified, by the customer, during the quote and or ordering process. 9 Trade-in offer is contingent upon equipment being maintained to DOT (Department of Transportation) operating and safety standards. This will include, but not limited to tires, lights, brakes, glass, etc. If a trade-in is not maintained to DOT standards, additional transportation expenses will apply and could be invoiced separately. All equipment, i.e., jibs, winches, pintle hooks, trailer connectors, etc., are to remain with the vehicle unless otherwise agreed upon in writing by both parties. Altec Industries reserves the right to re -negotiate its trade-in offer if these conditions are not met. Customer may exercise the option to rescind this agreement in writing within sixty (60) days after receipt of purchase order. After that time Altec Industries will expect receipt of trade-in vehicle upon delivery of new equipment as part of the terms of the purchase order. Titles for trade-in equipment should be given to the appropriate Altec Sales associate or forwarded to Altec Nueco at address 1730 Vanderbilt Road, Birmingham, AL 35234. 10 This quotation is valid until JUL 04, 2016. After this date, please contact Altec Industries, Inc. for a possible extension. 11 After the initial warranty period, Altec Industries, Inc. offers mobile service units, in -shop service and same day parts shipments on most parts from service locations nationwide at an additional competitive labor and parts rate. Call 877-GO-ALTEC for all of your Parts and Service needs. 12 Please email Altec Capital at finance@altec.com or call 888-408-8148 for a lease quote today. 13 Please direct all questions to Don Hildebrandt at (707) 678-0800 10.c Packet Pg. 158 Attachment: c - Altec Quote - Medium Duty Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Opportunity Number:751494 Quotation Number:324060-2 NJPA Contract #: 031014-ALT Date:5/20/2016 REFERENCE ALTEC MODEL Articulating Telescopic Aerial Device (Non-Insulated)$88,492 Per NJPA Specifications plus Options below (A.) 1 AT235-BASE 35' Boom Height (AT235)-$1,913 2 3 (A1.) 1 SPOT4 SIX (6) POINT STROBE SYSTEM (Recessed, LED)$664 2 3 4 5 6 7 8 NJPA OPTIONS TOTAL:$87,243 (B.) 1 UNIT Altec JEMS DC Drive with Two (2) Group 8D Batteries Installed in Tailshelf. Including: Generator Auto Start, Engine Start Warning, 25 Ft. Extension Cord & PTO Back-Up. Two (2) Strobe Beacons Above Rotation, 300 lb. Capacity Lifting Eye $8,060 2 UNIT & HYDRAULIC ACC N/A $0 3 BODY 2017 Altec Body with 38" Tailshelf $2,590 4 BODY & CHASSIS ACC Chassis Access Steps, Post Style Cone Holder, Vise Mounting Bracket $886 5 ELECTRICAL Two (2) Title 13 Compliant Strobes Mounted to Body $992 6 FINISHING N/A $0 7 CHASSIS 2017 Ford F550 - Gas ILO Diesel -$2,483 8 OTHER Regional Build $3,357 OPEN MARKET OPTIONS TOTAL:$13,402 SUB-TOTAL FOR UNIT/BODY/CHASSIS:$100,645.00 Documentation Fees: $65.00 Estimated Sales Tax (8%): $8,056.80 Trade-In:-$5,000.00 Delivery to Customer:$630.00 TOTAL FOR UNIT/BODY/CHASSIS:$104,396.80 (C.) 1 2 3 4 Altec Industries, Inc. NJPA OPTIONS ON CONTRACT (Unit) NJPA OPTIONS ON CONTRACT (General) OPEN MARKET ITEMS (Customer Requested) ADDITIONAL ITEMS (items are not included in total above) AT237 Quoted for: City of San Luis Obispo Customer Contact: Isaac Shuck Phone: (805) 781-7046 Email:IShuck@slocity.org Quoted by: Rhawnie Kraak Altec Account Manager: Don Hildebrandt Phone:(707) 693-2578 Email: rhawnie.kraak@altec.com **Pricing valid for 45 days** NOTES PAINT COLOR: White to match chassis, unless otherwise specified TRADE-IN: Equiptment trades must be received in operational condition (as initial inspection) and DOT compliant at the time of pick-up. Failure to comply with these requirements, may result in customer bill-back repairs. BUILD LOCATION: Dixon, CA CHASSIS: Per Altec Commercial Standard DELIVERY: No later than 330-360 days ARO, FOB Customer Location TERMS: Net 30 days BEST VALUE: Altec boasts the following "Best Value" features: Altec ISO Grip Controls for Extra Protection, Only Lifetime Warranty on Structural Components in Industry, Largest Service Network in Industry (Domestic and Overseas), Altec SENTRY Web/CD Based Training, Dedicated/Direct Gov't Sales Manager, In-Service Training with Every Order. WARRANTY: Standard Altec Warranty - One (1) year parts warranty One (1) year labor warranty Ninety (90) days warranty for travel charges (Mobile Service) Limited Lifetime Structural Warranty. Chassis to include standard warranty, per the manufacturer. (Parts only warranty on mounted equipment for overseas customers) TO ORDER: To order, please contact the Altec Inside Sales Representative listed above. SLO - Q324060 - NJPA 5-20-16.xlsx 10.d Packet Pg. 159 Attachment: d - NJPA Price Sheet - Medium Duty Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Quote Number: 324061 - 4 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 1 of 10 August 10, 2016 Our 87th Year Ship To: Bill To: CITY OF SAN LUIS OBISPO 25 PRADO RD SAN LUIS OBISPO, CA 93401 US Attn: Phone: Email: CITY OF SAN LUIS OBISPO 25 PRADO RD SAN LUIS OBISPO, CA 93401 United States Altec Quotation Number: 324061 - 4 Account Manager: Don Hildebrandt Technical Sales & Support: Steven Daniel Smeltz-Zapata Item Description Qty Price Unit 1. ALTEC Model LR7-60E70RM Articulating Overcenter Aerial Device with an insulating lower boom, insulating upper boom and the Altec ISO-Grip insulating system at the boom tip. For installation over the rear axle and to include the following features: 1 A. Ground to Bottom of Platform Height: 70.3 feet (21.4 meters). B. Working Height: 75.3 feet (23.0 meters). C. Maximum reach to edge of platform with Upper Boom Non- overcenter (working position): 44.8 feet (13.6 meters) at platform height of 28.7 feet (8.7 meters) D. Maximum reach to edge of platform with Upper Boom Overcenter: 48.4 feet (14.8 meters) at platform height of 9.8 feet (3.0 meters) E. Continuous rotation. F. Lower Boom Articulation: 0 to 125 degrees. G. Lower Boom Insulator provides 15 inches (38.1 centimeters) of isolation. H. Upper Boom Articulation: 0 to 270 degrees. I. Platform capacity: 400 lbs (181.44 kilograms) J. Platform leveling: achieved by a single leveling chain and 3/4" fiberglass rods in the upper and lower booms. This lifetime system is very low maintenance. K. Hydraulic system: Open center (full pressure), maximum flow of 6.0 to 6.5 gpm (22.7 to 24.6 lpm), maximum operating pressure of 3,000 psi. L. Side-by-Side Boom Stow offers low travel height and easy platform access. M. Maintenance Free Elbow: nitrided to prevent rust, increase hardness and eliminates the need for grease at the elbow. N. Small Boom Tip Profile. O. Altec Patented walking link system features uniform speed, smooth and continuous articulation and low maintenance operation. P. Unit is painted with a powder coat paint process which provides a finish-painted surface that is highly resistant to chipping, scratching, abrasion and corrosion. Paint is electrostatically applied to the inside as well as outside of fabricated parts 10.e Packet Pg. 160 Attachment: e - Altec Quote - HD Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Replacement) Quote Number: 324061 - 4 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 2 of 10 Item Description Qty Price then high temperature cured prior to assembly ensuring maximum coverage and protection. Q. Unit meets or exceeds ANSI 92.2 standards. 2. Manual Upper Boom Stow Securing System with support cradle and tie down strap. 1 3. Elevator Pedestal 1 4. Reservoir, 30 Gallon Located behind the JEMS 1820 components 1 5. Sight and Temperature gauge for hydraulic reservoir 1 6. Single 1-Man Platform, 24" x 30" x 42", Side Mount, 90 Degree Rotation, Hydraulic Platform Tilt, Shaft-Mounted Controls 1 7. One (1) Platform Step - located on the side of the platform nearest the elbow in the stowed position 1 8. Platform Cover - soft vinyl, 24 x 30 inches (610 x 762 mm) 1 9. Platform Liner, 24 x 30 x 42 inches (610 x 762 x 1067 mm), 50 kV Rating 1 10. Platform Floor Liner (Scuff Pad) with Step, 24 x 30 inches (610 x 762 mm) 1 11. Hydraulic Tool Circuit at Platform: Two (2) sets of tool couplers for open center tools, located on the side of the platform nearest the elbow in the stowed position. 1 12. Hydraulic Tool Circuit Below Rotation: One set of quick disconnect couplings and control valve for open center tools below rotation. 1 13. Engine Start/Stop & Secondary Stowage System: 12 VDC powered motor and pump assembly for temporary operation of the unit in a situation wherein the primary hydraulic source fails. Electric motor is powered by the chassis battery. This feature allows the operator to completely stow the booms, platform, and outriggers. Secondary Stowage & Start/Stop is activated with an air plunger at the plaform or momentary switch at the lower control station and outriggers. 1 14. Throttle Control - Manually increase/decrease chassis engine speed to preset values. Control is captive air operated from the platform and momentary switch operated from the lower controls and curbside at tailshelf. 1 15. Slip Ring: Required for engine start/stop, secondary stowage system, and throttle control options 1 16. Heavy Duty Secondary Stowage Pump 1 17. Primary A-Frame Outriggers with 5-degree swivel shoe. For installation on a 36 to 40 inch chassis frame height. 1 10.e Packet Pg. 161 Attachment: e - Altec Quote - HD Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Replacement) Quote Number: 324061 - 4 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 3 of 10 Item Description Qty Price A. Maximum Spread: 140 inches to the outer edge of shoes B. Ground Penetration: 7 to 11 inches depending on chassis frame height C. Outrigger/Unit Selector Valve D. Outrigger Control Valves: located on the outrigger legs E. Outrigger Motion Alarms F. Outrigger Interlocks: will not allow the unit to be operated until the outriggers have been at least partially deployed 18. Outriggers, Auxiliary, A-Frame, 140" Spread, Swivel Shoe 1 19. Hydraulic Outrigger Control Valves 1 20. Insulating Aerial Device, ANSI Category C, 46kV and Below 1 21. Fall Protection System to include one body harness and decelerating type lanyard. Harness has adjustable slide buckle on shoulder straps, Velcro chest strap, interlocking buckles on leg straps and nylon web loop fall arrest attachment on back. Lanyard has built in shock absorber that allows 28 inches (711 mm) of automatic adjustability 1 22. Heavy Duty Upper Boom Cylinders 1 23. Altec Aerial Device Powder Painted White 1 24. Custom Unit Hybrid Option Altec JEMS 1820 1 Unit & Hydraulic Acc. 25. Custom Hybrid Option Altec JEMS 1820 a. Cabin Comfort HVAC (Requires 120VAC Export Power Option) - AM JEMS b. Inverter Assembly Enclosure - AM JEMS c. Components mounted on top of flat deck at front, transverse orientation 1 26. Long Reach Chainsaw Holder 1 27. Subbase Weldment 1 28. HVI-22 Hydraulic Oil (Standard). 35 29. Standard Pump For PTO 1 30. Hot shift PTO for automatic transmission 1 31. Standard PTO/Transmission Functionality for Automatic Transmissions - If chassis is in gear, and PTO switch is activated, PTO will not engage. Chassis will remain in gear. Once the chassis is shifted back into gear the PTO will disengage. For some truck configurations the PTO switch must be turned off to allow the transmission to shift into 1 10.e Packet Pg. 162 Attachment: e - Altec Quote - HD Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Replacement) Quote Number: 324061 - 4 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 4 of 10 Item Description Qty Price gear. 32. Install Tool Circuit with Quick Disconnects, Below Rotation (Male Pressure, Female Return) 1 Body 33. Altec Body 1 34. Steel Body 1 35. Platform/Flatbed Include 24"H bulkhead 1 36. Body Is To Be Built In Accordance With The Following Altec Standard Specifications: 1 A. Basic Body Fabricated From A40 Grade 100% Zinc Alloy Coated Steel. B. All Doors Are Full, Double Paneled, Self-Sealed With Built-In Drainage For Maximum Weather-Tightness. Stainless Steel Hinge Rods Extend Full Length Of Door. C. Heavy-Gauge Welded Steel Frame Construction With Structural Channel Crossmembers And Tread Plate Floor. D. Integrated Door Header Drip Rail At Top For Maximum Weather Protection. E. Fender Panels Are Either Roll Formed Or Have Neoprene Fenderettes Mechanically Fastened. F. Steel Treated For Improved Primer Bond And Rust Resistance. G. Automotive Type Non-Porous Door Seals Fastened To The Door Facing. 37. 164" Estimated Flatbed Length (Engineering To Determine Final Length) 1 38. 1/8" (12 Gauge) Treadplate Floor 1 39. 96'' Body Width 1 40. Undercoat Body 1 41. Finish Paint Body Custom Color (Provide Color And Code) Jet Black 1 42. 4 High Flatbed (No Cross Storage Available) 1 43. 3 Inch High Flatbar Retaining Rails, Corners Notched For Clean-Out 1 44. Outrigger Cutout Required 1 10.e Packet Pg. 163 Attachment: e - Altec Quote - HD Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Replacement) Quote Number: 324061 - 4 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 5 of 10 Item Description Qty Price 45. Unit Cutout Required 1 46. Light Channels Installed At Rear Of Flatbed 1 47. Steel Horizontal Storage Box On Compartment Top, One (1) Door, Hinged Up, Gas Props, Keyed Latch Vented 96"L x 18"W x 18"H installed CS towards front leaving room for cab guard ladder 1 48. Underbody Storage Box, Steel, 36" L x 18" W x 24" H, One (1) Drop-Down Door, One (1) T-Handle Latch, Chain Stops 1 Body and Chassis Accessories 49. Cab Guard, 140'' L, 12 GA Sheet Metal With Non-Skid Surface And Expanded Metal Section At Front, Black Gator Hyde Coating 1 A. Cab Guard Mounting Kit B. Front Supports For Cab Guard 50. ICC (Underride Protection) Bumper Installed At Rear 1 51. T-100 Style Pintle Hitch (30,000 LB) 1 52. Set of Safety Chain Loops, Fixed Mounting (Forestry Applications) 1 53. Altec Hydraulic Hose Nu-Step Installed At Rear, Double Step CS 1 54. Platform Access Ladder from Flatbed with Grab Handle 1 55. Cab Guard Access Ladder Installed CS 1 56. Platform Rest, Rigid with Rubber Tube 1 57. Lower Boom Rest Weldment 1 58. Wood Outrigger Pad, 19.5'' x 19.5'' x 2.25'', With Fluorescent Orange Steel Collar Around The Outer Edges And Chain Handle 4 59. Outrigger Pad Holder, 20" L x 20" W x 3.5" H, Fits 19.5" x 19.5" x 2.25" And Smaller Pads, Bolt-On, Bottom Washout Holes, 3/4" Lip Retainer 4 60. Pendulum Retainers For Outrigger Pad Holders 4 61. Mud Flaps With Altec Logo (Pair) 1 62. Wheel Chocks, Rubber with Metal Hairpin Style Handle, 9.75'' L X 7.75'' W X 5.00'' H (Pair) 1 10.e Packet Pg. 164 Attachment: e - Altec Quote - HD Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Replacement) Quote Number: 324061 - 4 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 6 of 10 Item Description Qty Price 63. Wheel Chock Holders (Pair), For Installation Under Flatbed Or Dump Body 1 64. U-Shaped Grab Handle One (1) CS rear access and one (1) CS rear cab guard 2 65. Small Grab Handle Installed At Rear One (1) CS for rear 3pt access and one (1) at CS rear cab guard for 3pt access 2 66. Slope Indicator Assembly For Machine With Outriggers 1 67. Cone Holder, Horizontal Style with Vertical Pivot (Un-folds Upwards), For Mounting On Front Bumper (Holds up to four 15"x15" large cones) 1 68. Driveaway Safety Kit 1 69. Elevator Guard (For Rear Mount Elevator Units) 1 70. Punched Metal Guard for Hydraulic Reservoir Installed towards SS front 1 71. Vinyl manual pouch for storage of all operator and parts manuals 1 Electrical Accessories 72. Lights and reflectors in accordance with FMVSS #108 lighting package. (Complete LED, including LED reverse lights) 1 73. 4-Corner Strobe Lighting, Amber LED,Two (2) Round Lights in Front Corners of Cab Guard and Two (2) Round Lights at Rear 1 74. Dual Tone Back-Up With Outrigger Motion Alarm 1 75. PTO Hour Meter, Digital, with 10,000 Hour Display 1 76. 6-Way Trailer Receptacle (Pin Type) Installed At Rear 1 77. Electric Trailer Brake Controller (Tekonsha Voyager #9030) 1 78. Power Distribution Module Is A Compact Self-Contained Electronic System That Provides A Standardized Interface With The Chassis Electrical System. (Includes Operator's Manual) 1 79. Install secondary stowage system. 1 80. Install Remote Start/Stop system in Final Assembly. 1 81. Install Two Speed Throttle System. 1 10.e Packet Pg. 165 Attachment: e - Altec Quote - HD Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Replacement) Quote Number: 324061 - 4 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 7 of 10 Item Description Qty Price 82. Install Outrigger Interlock System 1 83. Altec Modular Panel System (AMPS) - Includes Mounting Panel and Accessory Switches 1 Finishing Details 84. Powder Coat Unit Altec White 1 85. Altec Standard; Components mounted below frame rail shall be coated black by Altec. i.e. step bumpers, steps, frame extension, pintle hook mount, dock bumper mounts, D-rings, receiver tubes, accessory mounts, light brackets, under-ride protection, etc.Components mounted to under side of body shall be coated black by Altec. i.e. Wheel chock holders, mud flap brackets, pad carriers, boxes, lighting brackets, steps, and ladders. 1 86. Apply Non-Skid Coating to all walking surfaces 1 87. Altec Greenfleet Decals, Hybrid Decal Kit 1 88. English Safety And Instructional Decals 1 89. Vehicle Height Placard - Installed In Cab 1 90. Placard, HVI-22 Hydraulic Oil 1 91. Dielectric test unit according to ANSI requirements. 1 92. Stability test unit according to ANSI requirements. 1 93. Focus Factory Build 1 94. Delivery Of Completed Unit 1 95. Inbound Freight 1 96. Additional Option 1 HVIP Voucher 1 97. Additional Option 2 CA Doc Fees 1 98. Installation - LR7-60E70RM Aerial Device 1 Chassis 99. Chassis 1 100. Altec Supplied Chassis 1 10.e Packet Pg. 166 Attachment: e - Altec Quote - HD Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Replacement) Quote Number: 324061 - 4 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 8 of 10 Item Description Qty Price 101. 2017 Model Year 1 102. Freightliner M2-106 1 103. 4x2 1 104. 102 Clear CA (Round To Next Whole Number) 1 105. Regular Cab 1 106. Chassis Cab 1 107. Chassis Color - White 1 108. Cummins ISB 1 109. 240 HP Engine Rating 1 110. Allison 3500 RDS Automatic Transmission 1 111. GVWR 33,000 LBS 1 112. 12,000 LBS Front GAWR 1 113. 21,000 LBS Rear GAWR 1 114. 12R22.5 Front Tire 1 115. Air Brakes 1 116. Park Brake In Rear Wheels 1 117. 016-1C3 - Freightliner Horizontal Exhaust (Right-Horizontal-Behind Cab-Horizontal) 1 118. Freightliner - Clear Area Around Allison PTO Openings (362-1Y0) and (363-011) 1 119. Freightliner - Rear Cab Crossmember Flush With Back Of Cab (561-010) 1 120. Freightliner PTO Throttle Wiring for Automatic Transmission (163-004) (148-074) (87L-003) 1 121. Freightliner Transmission Dipstick Relocated to RH Side of Transmission (346-013) 1 122. Freightliner/Allison Body Builder Connection (34C-001) 1 123. No Prewire Chassis 1 10.e Packet Pg. 167 Attachment: e - Altec Quote - HD Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Replacement) Quote Number: 324061 - 4 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 9 of 10 Item Description Qty Price 124. No Idle Engine Shut-Down Required 1 125. 50-State Emissions 1 126. Clean Idle Certification 1 127. 204-215 Freightliner 50 Gallon Fuel Tank (Left Hand Under Cab) 1 128. 23U-001, 43X-002 Freightliner 6 Gallon DEF Tank (Under Cab Left Hand) 1 129. Chassis Without Front Frame Extensions 1 130. Battery Under Cab Left Hand 1 131. No Air Horn 1 132. AM/FM Radio 1 133. Bluetooth 1 134. Air Conditioning 1 135. Cruise Control 1 136. Power Door Locks 1 137. Power Windows 1 138. Tilt Steering Wheel 1 139. Additional Chassis Option No air tanks inside frame rails 1 Additional Pricing 140. Standard Altec Warranty: One (1) year parts warranty, one (1) year labor warranty, ninety (90) days warranty for travel charges, limited lifetime structural warranty 1 Trade-In 141. Trade-In #1 1 -$35,000.0 0 10.e Packet Pg. 168 Attachment: e - Altec Quote - HD Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Replacement) Quote Number: 324061 - 4 Altec, Inc. We Wish To Thank You For Giving Us The Pleasure And Opportunity of Serving You UTILITY EQUIPMENT AND BODIES SINCE 1929 Page 10 of 10 Item Description Qty Price UNIT / BODY / CHASSIS $ 250,310.47 TRADE-IN $ (35,000.00) HVIP VOUCHER **PENDING FUNDING AVAILABILITY** $ (32,000.00) CA DOC FEES $ 65.00 DELIVERY $ 5,368.00 TOTAL $ 188,743.47 Altec Industries, Inc. BY Steven Daniel Smeltz-Zapata Notes: 10.e Packet Pg. 169 Attachment: e - Altec Quote - HD Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Replacement) NJPA San Luis Obispo Qu 324061.xlsx Opportunity Number:751495 Quotation Number:324061 NJPA Contract #: 031014-ALT Date:5/17/2016 REFERENCE ALTEC MODEL Overcenter Articulating Aerial Device (Insulated)160,362.00$ Per NJPA Specifications plus Options below (A.) 2 3 4 (A1.) 1 ICD INTERNATIONAL CD PLAYER, CRUISE CONTROL & TILT STEERING 621.18$ 2 CH Cone Holder, Fold Over Post Style 235.62$ 3 4 5 6 7 8 NJPA OPTIONS TOTAL:163,802.80$ (B.) 1 UNIT LR760E70 Rear Mount ILO front mounted unit, Remote 2-Speed Throttle, Tool Circuit Below Rotation, Tilt Platform 24,842.67$ 2 UNIT & HYDRAULIC ACC 3 BODY Flatbed ILO dump body, 96"L x 18"W x 18"H box, 36"L x 18"W x 18" H box (2,758.00)$ 4 BODY & CHASSIS ACC Long reach saw holder, Step at rear, Two (2) Grab Handles 1,242.00$ 5 ELECTRICAL 6 FINISHING 7 CHASSIS 2017 Freightliner with Power Door Locks & Windows and BT ILO Contract IHC (1,219.00)$ 8 OTHER JEMS 1820 64,400.00$ OPEN MARKET OPTIONS TOTAL:86,507.67$ SUB-TOTAL FOR UNIT/BODY/CHASSIS:250,310.47$ Trade-In (35,000.00)$ HVIP Voucher **Pending funding availability**(32,000.00)$ CA Doc Fees 65.00$ Delivery to Customer:5,368.00$ TOTAL FOR UNIT/BODY/CHASSIS:188,743.47$ (C.) 1 CHASSIS Peterbilt ILO FL 10,034.00$ 2 CHASSIS Ford F750 ILO FL (8,191.00)$ 3 CHASSIS International 4400 ILO FL 1,559.00$ 4 Altec Industries, Inc. NJPA OPTIONS ON CONTRACT (Unit) NJPA OPTIONS ON CONTRACT (General) OPEN MARKET ITEMS (Customer Requested) ADDITIONAL ITEMS (items are not included in total above) LR760-E70 Quoted for: City of San Luis Obispo Customer Contact: Phone: /Fax: /Email: Quoted by: Steven Smeltz-Zapata Altec Account Manager: Don Hildebrandt Phone: /Fax: /Email: Engine Start/Stop With Secondary Stowage SystemLR760-E70-EDC11 2,584.00$ **Pricing valid for 45 days** NOTES PAINT COLOR: White to match chassis, unless otherwise specified TRADE-IN: Equiptment trades must be received in operational condition (as initial inspection) and DOT compliant at the time of pick-up. Failure to comply with these requirements, may result in customer bill-back repairs. BUILD LOCATION: Creedmoor, NC CHASSIS: Per Altec Commercial Standard DELIVERY: No later than 270-300 days ARO, FOB Customer Location TERMS: Net 30 days BEST VALUE: Altec boasts the following "Best Value" features: Altec ISO Grip Controls for Extra Protection, Only Lifetime Warranty on Structural Components in Industry, Largest Service Network in Industry (Domestic and Overseas), Altec SENTRY Web/CD Based Training, Dedicated/Direct Gov't Sales Manager, In-Service Training with Every Order. WARRANTY: Standard Altec Warranty - One (1) year parts warranty One (1) year labor warranty Ninety (90) days warranty for travel charges (Mobile Service) Limited Lifetime Structural Warranty. Chassis to include standard warranty, per the manufacturer. (Parts only warranty on mounted equipment for overseas customers) TO ORDER: To order, please contact the Altec Inside Sales Representative listed above. HVIP VOUCHER: $22,000 standard voucher with $10,000 additional for 1st three customer granted vouchers. Pending Availability. 10.f Packet Pg. 170 Attachment: f - NJPA Price Sheet - HD Truck (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift JEMS®FOR NEW EQUIPMENT SALES, CALL800.958.2555 TO SPEAK WITH AN ALTEC REPRESENTATIVE or visit us online at altec.com 10.g Packet Pg. 171 Attachment: g - Altec Green Fleet Literature (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift JEMS® HYBRID-ELECTRIC TECHNOLOGY OVERALL FEATURES NEW EQUIPMENT SALES | 800.958.2555 | SALES@ALTEC.COM | ALTEC.COM For more complete information on Altec products and services, visit us on the web at www.altec.com. Material and specifications are subject to change without notice. Featured units in photos may include optional features. Please contact an Altec representative for all available options. Altec® and the Altec logo are registered trademarks of Altec Inc. in the United States and various other countries and may not be used without permission. © 2016 Altec Inc. All Rights Reserved. AIOSJEMS-0716-v1 • Eliminates Idle Time at the Job Site • Reduces Fuel Consumption • Lessens Noise Pollution • Decreases Carbon Footprint • Lowers Maintenance Costs • Creates a Safer, Healthier Work Environment • Complies with Anti-Idle Regulations • Available on Multiple Aerial units ALTEC JEMS 4 SERIES TELESCOPIC ARTICULATING AERIAL DEVICE ALTEC JEMS 1820/18E20* OVERCENTER MATERIAL HANDLING AERIAL DEVICE ALTEC L JEMS* +IMS OVERCENTER AERIAL DEVICE *Available on AT3xG and AT40G Models *Available on LM and ATM Models *Available on AM, AA, AN and TA Models • Energy Storage, ~4 kWh Capacity, Lightweight Lithium Ion • Plug-in, Drive-Cycle and Automatic Job Site Recharge Modes • Integral Safety Interlocks • 110 VAC 1800 W Pure Sine Export Power • Engine-Off Cab Comfort System • JEMS 4A for Work Trucks Without PTO requirements • JEMS 4E4 Includes a 4kW ePTO & Hydraulic Pump* • Energy Storage, ~15 kWh Capacity • Plug-in, Drive-Cycle and Automatic Job Site Recharge Modes • Automated Idle Mitigation System (IMS) Features • Integral Safety Interlocks • 110 VAC 3000 W Pure Sine Export Power • Includes ePTO & Hydraulic Pump* • Optional Cab Comfort System • Energy Storage, 18.3 kWh Capacity, Light weight Lithium Ion • Plug-in, Drive-Cycle and Automatic Job Site Recharge Modes • Compatible with Navistar, PACCAR and Freightliner Chassis • Integral Safety Interlocks • 110 VAC 4000 W Pure Sine Export Power • Optional Cab Comfort System ® Altec JEMS® (Jobsite Energy Management System) is an integrated plug-in system that uses stored electrical energy to power the aerial device, tools and exportable power, and provides cab comfort. The energy storage system is recharged by plugging into shore power or by the truck’s internal combustion engine. 10.g Packet Pg. 172 Attachment: g - Altec Green Fleet Literature (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift AZ360-173 Tier 4 Final Quote To: City of San Luis Obispo Date: July 28, 2016 Isaac Shuck 25 Prado Rd. San Luis Obispo, CA 93401 Equipment: Asphalt Zipper AZ360E, Cummins 173 Tier 4 Final Turbo Diesel Engine, Magnum Heavy Duty Planetary, Hydraulic Bucket Clamps, Hydraulic Open Hatch (easy access bit replacement), & Standard Heavy Duty 36” Standard Cutter-Head. Included: Shipping (within USA) & Training Standard Warranty (12 mo.) 150 Gallon Water System Wireless Remote 5 Extra Blocks (tooth holders) 1 Brass Hammer (tooth replacement) 1 Bit Puller (tooth replacement) 1 Curved Knock Out Punch (tooth replacement) 1 Asphalt Zipper Owners & Operators Manual $97,190.00 Unit Price $20,600.00 173HP Cummins Tier 4 Final Upgrade $900.00 California Air Quality Emissions & Dust Certifications $118,690.00 Total -$12,000.00 Trade-In Allowance (#36HD00116) $106,690.00 Sub Total $8,535.20 Sales Tax (8.0%) $115,225.20 Total Performance & Expense Deposit: price guaranteed for 90 days from above date. Delivery can be expected 3-5 months from receipt of Purchase Order. Thank you, Shane Beck Shane Beck Asphalt Zipper, Inc. A S P H A L T Z I P P E R W O R L D H E A D Q U A R T E R S 310 West 700 South • Pleasant Grove, UT 84062, USA • Phone: 801-847-3200 • FAX: 801-847-3250 • Toll Free: 1-888-ZIPPER-8 • www.asphaltzipper.com 10.h Packet Pg. 173 Attachment: h - Asphalt Zipper Quote - Asphalt Grinder (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Contract No.:SM10-14 Date Prepared:7/28/2016 Buying Agency:Contractor: Contact Person: Prepared By: Phone:Phone: Fax:Fax: Email:Email: Product Code:01AD5 Description: 97,740 Cost Cost 8,750 Subtotal B: 8750 Cost Cost 20,600 900 Subtotal C: 21500 20% D. Total Cost before any other applicable Charges, Trade-Ins, Allowances, Discounts, Etc. (A+B+C) 1 127990 = Subtotal D: 127990 Cost Cost -12000 -9300 Subtotal E: -21300 106690 Description 01AE2 36" Containment System ("Grind Box") F. Total Purchase Price (D+E): Delivery Date: Subtotal From Additional Sheet(s): Quantity Ordered: Full Warranties: Certifications. 1 Yr. Unlimited Hrs. Planetary CONTRACT PRICING WORKSHEET For Standard Equipment Purchases Asphalt Zipper A. Product Item Base Unit Price Per Contractor's H-GAC Contract: 805.542.9868 801.847.3250 This Form must be prepared by Contractor and given to End User. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H-GAC @ 713-993-4548. Please type or print legibly. B. Published Options - Itemize below - Attach additional sheet if necessary - Include Option Code in description if applicable (Note: Published Options are options which were submitted and priced in Contractor's bid.) Trailer Deduction (no trailer) X Subtotal of A + B + C: E. Other Charges, Trade-Ins, Allowances, Discounts, Etc. Description Description For this transaction the percentage is:Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). Subtotal From Additional Sheet(s): 1 Yr. Asphalt Zippper Factory Component Parts & Labor 150 Gallon Water System - Will Arrive with Diesel Air Quality & Dust Includes: *360 Model Asphalt Zipper - 173hp Tier 4 Final Engine - Meets California Air Quality Standards. Description Description C. Unpublished Options - Itemize below - Attach additional sheet if necessary (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Asphalt Zipper Shane Beck 801.847.3203 City of San Luis Obispo Isaac Shuck 805.781.7046 ishuck@slocity.org Description sbeck@asphaltzipper.com Wirless Remote, Shipping & Training Upgrade To: Cummins 173 Tier 4 Final Engine, Trade-In Allowance (36HD00116) 2005 Asphalt Zipper California Air Resource Board Certifiction Tax Not Included 10.i Packet Pg. 174 Attachment: i - HGAC Price Sheet - Asphalt Grinder (1438 : Streets Backhoe, Aerial Lift Truck, & Asphalt Grinder, & Urban Forestry Aerial Lift Meeting Date: 9/6/2016 FROM: Daryl Grigsby, Public Works Director Prepared By: Jake Hudson, Transportation Manager SUBJECT: REVIEW LUNETA STREET GENERAL PLAN AND NEIGHBORHOOD TRAFFIC ISSUES RECOMMENDATION 1. Authorize staff to evaluate an amendment to the General Plan eliminating the Luneta Street connection and return to the Planning Commission and City Council with a recommendation. 2. Authorize the use of $10,000 from 2015-16 General Fund carryover for the necessary traffic study and environmental assessment for a potential General Plan and EIR amendment. 3. Authorize the use of $25,000 from 2015-16 General Fund carryover for preliminary design & right of way services to analyze fire turn-around options on Luneta. DISCUSSION Development is currently being proposed at 71 Palomar, and is proceeding through the review and entitlement process. As part of that development, the Subdivision Regulations require construction of the property’s frontage to complete the remaining section of Luneta and provide enough width for the road connection to be opened to thru traffic. The connection is provided for in the City’s Circulation Element Figure 1 and this is the same requirement that has been conditioned upon and fulfilled by all other development on either side of Luneta. During the project review and hearing process, neighborhood residents have raised concerns about potential issues associated with the connection and have requested reconsideration. At its July 19th, 2016 meeting the City Council requested that staff return for discussion regarding a potential general plan amendment eliminating the Luneta Street connection. Staff has been in communication with neighborhood residents and attended a neighborhood meeting. In response to the neighborhood’s concerns and Council’s request, staff is proposing to proceed with the traffic study to inform future consideration of a General Plan amendment to eliminate the Luneta Street connection. Background The Luneta Street alignment and connection was first contemplated as part of the initial large lot subdivisions which established the neighborhoods south of Foothill Blvd in the 1950’s. In the 1970’s the City Council approved the subdivision of lots on the north half of Luneta Dr. At this 11 Packet Pg. 175 time, all of the north half of Luneta was constructed with the exception of the frontage adjacent to 71 Palomar. The developer was exempted from having to construct that piece because 71 Palomar was the remnant parcel of the subdivision and not proposed for development. In the 1980s, the Council approved the subdivision of residential lots on the south half of Luneta and that half of the planned street connection was constructed as those lots developed. Under the subdivision regulations, the properties across from 71 Palomar were also required to construct the last remaining piece on the north side. The developer unsuccessfully attempted to negotiate the purchase of that frontage from the Delta Tau Fraternity. The Council considered obtaining the necessary right of way through eminent domain or granting the developer an exception, allowing them to proceed without constructing the final piece of Luneta. Ultimately, the Council granted the exception and the developer constructed the south half of Luneta. When the south half of the road was completed sometime around 1987, it was opened to thru traffic with parking restricted. In 1994, while Luneta was opened to thru traffic on the completed south half, the City updated its General Plan. The Luneta connection was included in the Circulation Element at that time by being shown on Figure 1 of the Streets map. In 1995, the bollards that exist today were installed at the request of the fire department as part of a work order. In 2014 the City again updated its General Plan. Since there were no changes proposed for the Luneta connection it was carried forward from the 1994 General Plan into the current 2014 General Plan. The combination of General Plan policy and subdivision regulations are now triggering the frontage improvements and Luneta connection as part of the 71 Palomar development project. Consistent with current City Municipal Code and General Plan requirements, staff has included construction of the Luneta connection as a proposed condition of project approval. The proposed condition mirrors the condition previously imposed on the other parcels along this section of Luneta. However, the 71 Palomar project can still proceed through its review process separate from the proposed Luneta connection assessment. In order to separate these two processes there would be conditions on the 71 Palomar project to make an offer to dedicate right of way and deposit the amount of funds necessary to construct the frontage improvements that would otherwise be required under current policy as a through street. In the event the Council later determines, after appropriate traffic and circulation impact analysis, that a General Plan amendment to eliminate the connection is appropriate, the City could take action to ensure improvements consistent with project impact nexus. Policy Constraint: Circulation Element Volume Thresholds The primary policy issue associated with a potential General Plan amendment that needs to be addressed is the share of traffic volumes between Ramona and Luneta. Under the Circulation Element, the maximum daily volume for Ramona is 3,000, and the current volume on Ramona currently is approximately 4,000. The Maximum daily traffic volume for Luneta is 1,500, and the current volume on Luneta is approximately 300. Based on the traffic model used in the general plan update if the Luneta connection is completed as currently planned, it’s anticipated that volumes within the neighborhood would rebalance to levels closer to General Plan policy thresholds; 3,000 vehicles per day on Ramona and 1,300 vehicles per day on Luneta. If the 11 Packet Pg. 176 Luneta Connection is eliminated there may be policy conflicts and impacts to the neighborhood traffic volumes and circulation conclusions that assume the Luneta connection, which would need to be addressed in the course of review of a City initiated General Plan amendment process. The proposed traffic study will be primarily focused on formally forecasting the change of future traffic flows in the neighborhood and evaluating consistency with Circulation Element Policy 7.3, which establishes maximum traffic volume thresholds and speeds on the various classification of streets. If a General Plan amendment is recommended it likely would consist of modifications to Figure 1 of the Circulation Element and amendment of the proposed traffic study into the General Plan EIR, with any necessary findings, modifications or mitigations disclosed by the analysis. Below is a conceptual project plan & schedule for this potential general plan amendment: September Neighborhood Kick off Meeting October – January Traffic Study, Environmental Review, & Fire Access Analysis February-March Neighborhood Follow Up Meeting(s) March Finalize Findings & Recommendation April-May Planning Commission Review May-June City Council Review & Action Physical Constraint: Fire Department Turnaround Accommodating fire access requirements would need to be addressed as part of permanently eliminating the Luneta connection. Fire Department standards dictate that dead-end streets longer than 150’ in length require an approved turn around as shown in Figure 1 below. Permanent closure of Luneta would create a dead-end block length ranging from 500’ to 750’. The Fire Department has allowed the current configuration of Luneta (closure with bollards & no turn around) to exist to date because it has been considered a temporary condition until the remaining frontage of 71 Palomar is constructed. Typically Fire Department access standards would have to be satisfied when the street is put in its permanent configuration. Luneta has been planned as a thru connection and, as a result, the additional right of way necessary to construct a fire turn around was not acquired when properties in the area subdivided. Potential options for achieving a Fire Department turnaround range from the Fire Department granting an exception to the turnaround requirement or obtaining an access easement on a private driveway, which could be relatively inexpensive, up to acquiring right of way and constructing a turnaround as depicted in Figure 1 below, which would be very costly. 11 Packet Pg. 177 Figure 1: Types of Fire Turn Arounds The 71 Palomar project would only be legally obligated to dedicate the right of way and construct frontage improvements per the current plan and policy, which assumes the Luneta connection. Any additional right of way or easement acquisition, and construction costs associated with a fire turnaround, if the Luneta connection is eliminated, would be the City’s responsibility. City Public Works and Fire Department staff will work in conjunction with neighborhood residents to identify a preferred option for accommodating fire department access. Staff is recommending that the Council authorize $25,000 for preliminary design and right of way services to assist in evaluating fire turn around options. CONCURRENCES The Fire Department has reviewed the staff report and concurs with the staff recommendation. The Community Development Department has reviewed and concurs with the staff recommendations. The City Attorney’s Office has reviewed and concurs with the staff recommendations. FISCAL IMPACT The total cost for the proposed studies to evaluate of potential general plan amendment is estimated at $35,000, $10,000 for traffic studies and $25,000 to evaluate right of way and estimate construction costs for the required fire turn around. Staff is proposing to fund this cost from General Fund carryover. There is adequate funding for this allocation with savings that occurred in the 2015- 16 Fiscal Year. ALTERNATIVE Direct staff not to proceed with an evaluation of a general plan amendment eliminating the Luneta St. connection. The 71 Palomar project, if approved, would be required to fulfill its requirements, completing the Luneta St. Connection. 11 Packet Pg. 178 Meeting Date: 9/6/2016 FROM: Michael Codron, Community Development Director Prepared By: Xzandrea Fowler, Community Development Deputy Director SUBJECT: MEMORANDUM OF AGREEMENT BETWEEN THE CITY AND THE COUNTY REGARDING THE CITY’S SPHERE OF INFLUENCE RECOMMENDATION Authorize the Mayor to enter into and sign a Memorandum of Agreement (Attachment A) between the City of San Luis Obispo and the County of San Luis Obispo Regarding the Sphere of Influence. DISCUSSION The Local Agency Formation Commission (LAFCO) has prepared a Sphere of Influence (SOI) Update and a Municipal Service Review (MSR) for the City in accordance with the requirements of the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000 (CKH Act). The purposes of the SOI Update and MSR are to analyze the City’s capability to serve existing and future residents and to establish an SOI boundary for the City’s probable growth and service area over the next 20 years. The Sphere of Influence (SOI) helps identify probable urban boundaries, discourages sprawl and helps preserve open space between communities. The SOI also provides for more efficient provision of public services and is consistent with the policies of the San Luis Obispo LAFCO . The existing SOI boundary reflects City policies regarding growth, development and urban services, including those identified in the recently updated Land Use, Circulation and Housing Elements of the General Plan and is consistent with LAFCO’s policies. Therefore, no additional properties or changes to the SOI boundary are being considered as part of this proposed SOI Update. The SOI Update and MSR consist of textual (i.e., updated goals and polices) and graphical (i.e., tables, maps, etc.) changes, see Attachment B for the Draft SOI and MSR and Attachment C for the proposed changes to be incorporated into the final version. Background The Cortese-Knox-Hertzberg (CKH) Local Government Reorganization Act of 2000 is the section of the State Government Code (Government Code §§ 56000 et seq) that requires the Local Agency Formation Commission (LAFCO) to update the Spheres of Influence (SOI) for all applicable jurisdictions in the County of San Luis Obispo (County). LAFCOs were created by the State of California to ensure orderly growth of and the provision of services by cities, independent service districts, and countries. LAFCO consists of seven members and four 12 Packet Pg. 179 alternates, appointed from and by the governing bodies (City Councils, independent special districts, Board of Supervisors) of the jurisdictions served, plus one public representative and alternate appointed by LAFCO. Among other things, LAFCO has final decision-making authority over SOI boundaries, annexations and detachments, and special district boundaries. Sphere of Influence A Sphere of Influence (SOI) is defined by Government Code 56425 as “…a plan for the probable physical boundary and service area of a local agency or municipality…” A SOI is generally considered to be a 20-year, long range planning tool, however there is no requirement that areas identified in the SOI be annexed within that period nor does it create a requirement to deliver municipal services to these areas, for example there are areas identified in the SOI that have not been addressed in the City’s General Plan, such as SOI Study Area #3 - Orcutt Area, located east of Orcutt Road, which the City has not identified for future development or annexation, but is included in the SOI boundary because it is largely built out with Residential Suburban land uses that are in close proximity to the City. For this reason, the SOI is an important tool used by LAFCO to plan for future annexations. For a property to be annexed into the City it must be inside the approved SOI boundary. The SOI does not convey legal authority for development. It is a planning and policy tool used by LAFCO to consider future areas to be served by a jurisdiction. Nor does it change land use categories or give a property owner any more land use entitlements than already exist with a particular property. The SOI does not define or identify specific development projects, change or modify zoning, or grant land use entitlements. The City’s existing SOI was adopted in 2006 and includes approximately 5,930 acres beyond the City limits consisting of nine areas. The nine areas include are identified as 1) Cal Poly, 2) Florita-Alrita, 3) Orcutt, 4) Broad Street, 5) Airport, 6) Chevron, 7) LOVR/101, 8) San Luis Ranch, and 9) Cerro San Luis. A map of the existing SOI is provided in Exhibit A of Attachment A. The recommended SOI includes the same study areas, and would not result in any changes to the SOI boundary. Since the adoption of the existing SOI five proposals have been considered and approved by LAFCO. In 2007, the Margarita/Airport Area was annexed which was comprised of approximately 1,100 acres. In 2010, the Madonna/Gap annexation was approved (i.e. the Target shopping center), which consisted of 118 acres of which 19 acres were preserved for agriculture. In 2011, the Orcutt Area was annexed consisting of 230 acres with 79 acres preserved in agriculture and open space. In 2015, a small, less than one acre, parcel (Farmhouse Lane) was annexed. Municipal Service Review CKH Act further requires that a Municipal Service Review (MSR) be conducted prior to, or in conjunction with, the update of a SOI. The MSR evaluates the capability of a jurisdiction to serve their existing residents for future development in their SOI (Attachments B and C). The MSR addresses the following seven factors: 1. Growth and population projections for the affected area. 12 Packet Pg. 180 2. Location and characteristics of any disadvantaged unincorporated communities. 3. Present and planned capacity of public facilities and adequacy of public services including infrastructure needs or deficiencies. 4. Financial ability of agencies to provide services. 5. Status of, and opportunity for, shared facilities. 6. Accountability for community service needs including governmental structure and operational efficiencies. 7. Any other matter related to effective or efficient service delivery, as required by commission policy. Memorandum of Agreement As part of the SOI Update process, the CKH Act provides an opportunity for the City and the County to meet and reach agreement on the SOI boundaries, development standards and zoning requirements for the areas of the sphere to be amended. Agreement on these matters is documented and approved by the City and County in the form of a Memorandum of Agreement (MOA). The CKH Act gives LAFCO power to “approve or disapprove with or without amendment, wholly, partially or conditionally LAFCO is required to give “great weight” to an approved agreement between the City and County when considering the SOI Update. The draft MOA that is included in Attachment ‘A’ was developed in coordination with City, County and LAFCO staff involving a series of meetings to discuss revisions, and covers the areas of most interest to the City. In the draft MOA, the City and County agreed to maintain the City’s existing SOI boundary, and to the extent of development standards and zoning processes for proposed projects. The general approach of the draft MOA was to ensure close coordination and cooperation between the City and County on the future planning and development of the areas within the City’s SOI boundary. The provisions address regional coordination on various interests including growth management, circulation, open space, fire and emergency response services and preservation of agricultural lands. Key provisions of the draft MOA include the following: 1. Written documentation to use other jurisdictions’ service as a way to mitigate an impact to services; 2. Referral of projects in the fringe area to the City and County; 3. Inclusion of growth management policies; 4. Fair distribution of mitigation/impact fees; 5. Meeting among emergency response agencies to discuss impacts and fiscal issues; 6. Prior City review of projects submitted to County & written documentation that the City will not consider annexing the project; and 7. Coordination of the City and County agricultural and open space policies. The draft MOA will enhance the communication between the City and the County and helps to clarify the process for development within the SOI area, and includes relevant goals from specific Elements of each jurisdiction’s General Plan. 12 Packet Pg. 181 LAFCO Review LAFCO staff worked closely with City and County staff to 1) collect accurate data on land use, demographics, and services, 2) understand the City’s and the County’s policies and regulatory framework, and 3) solicit input during the preparation of the draft SOI Update and the MSR documents. LAFCO released the draft SOI Update and MSR for the City of San Luis Obispo for public review on June 16, 2016. Next Steps Following City Council consideration of the MOA, the Board of Supervisors will consider it on September 13, 2016. Once the MOA is executed by the City and the County, LAFCO will be considering the following actions as part of this SOI Update: 1) approve and adopt the environmental documentation pursuant to CEQA, 2) approve a MSR for the City of San Luis Obispo, and 3) approve and adopt the San Luis Obispo SOI Update. CONCURRENCES Police, Fire, Utilities, Administration, Natural Resources, Parks and Recreation, Finance, Public Works and Community Development staff have reviewed the draft MOA and SOI Update and concur with the recommended actions. ENVIRONMENTAL REVIEW Execution of a Memorandum of Agreement between the City and the County regarding the City’s Sphere of Influence is not a Project as defined in CEQA Guidelines Section 15387, and would therefore not be subject to CEQA review. However, LAFCO, acting as the lead agency for the SOI Update and MSR will prepare the environmental review for those items . Additionally, the Program Environmental Impact Report (SCH#2013121019) that was prepared for the City’s LUCE Update analyzed the environmental impacts associated with the SOI boundary and the policies that are being incorporated into the SOI Update and MSR. FISCAL IMPACT There are no fiscal impacts associated with the recommended actions. Staff participation in this SOI Update effort has been covered by the Community Development Department’s current budget. ALTERNATIVES 1. Make changes to the draft MOA. 2. Recommend changes to the SOI Update Boundary. 3. Continue the item for more information or discussion. There is no specific deadline or time limit for Council action; LAFCO has targeted the end of this year for completion of the SOI Update for the City of San Luis Obispo. 12 Packet Pg. 182 Attachments: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Sphere of Influence b - Draft SOI Update and MSR 2016 c - LAFCO Recommended Changes to the Draft SOI Update and MSR 12 Packet Pg. 183 Memorandum of Agreement 1 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND THE COUNTY OF SAN LUIS OBISPO REGARDING THE CITY’S SPHERE OF INFLUENCE This Agreement between the City of San Luis Obispo (hereafter “City”) and the County San Luis Obispo County (hereafter “County”) is entered into by the City on this 6th day of September , 2016, and by the County on this 13th day of September 2016. WITNESSETH WHEREAS, the Cortese/Knox/Hertzberg Act of 2000 (“the Act”) requires the Local Agency Formation Commission (LAFCO) to update the Spheres of Influence for all applicable jurisdictions in the County every five years, as needed; and WHEREAS, a Sphere of Influence is defined by the California Government Code 56076 as a plan for the probable physical boundaries and service area of a local agency; and WHEREAS, pursuant to Government Code 56425 the Sphere of Influence has been identified by the County of San Luis Obispo and the City of San Luis Obispo as shown in Exhibit A; and WHEREAS, the Act further requires that a Municipal Service Review be completed prior to or, in conjunction with, the update of a Sphere of Influence in accordance with Section 56430 of the California Government Code as a means of identifying and evaluating public services provided by the City of San Luis Obispo and changes to the City’s Sphere of Influence; and WHEREAS, a Municipal Service Review as stated above has been completed and shall be considered by LAFCO when establishing the City’s Sphere of Influence; and WHEREAS, the City and County have reached agreement regarding the boundaries (Exhibit A), development standards, and zoning requirements (Exhibit B) of the Sphere of Influence to ensure the orderly and logical development of these areas; and WHEREAS, the City’s General Plan provides a clear policy base for growth and development in the Sphere of Influence areas and defines policies and programs that the City 12.a Packet Pg. 184 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 2 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 will implement to ensure the preservation of the agricultural land, open space and the rural character of San Luis Obispo; and WHEREAS, the County’s General Plan goals in Framework for Planning and the San Luis Obispo Area Plan call for Community Separators to provide for a community’s distinctive identity and preserve the rural character of the areas between and on the fringes of communities and cities; and WHEREAS, the City and County intend to cooperate regarding growth and development on the urban fringe of the City and in the referral area shown in Exhibit C; and WHEREAS, LAFCO is required by Government Code 56425 (b) to give great weight to this agreement in making the final determination regarding the City’s Sphere of Influence. NOW, THEREFORE, be it resolved that the parties agree as follows: 1. The Sphere of Influence boundary contained in Exhibit A provides for the orderly and logical growth for the City of San Luis Obispo and represents a potential 20-year growth boundary (2015-2035) based on available information. 2. The development standards and zoning requirements contained in Exhibit B provide a framework for completing updates to the General Plans of both the City and the County for the areas in the Sphere of Influence. 3. The development standards and zoning requirements contained in Exhibit B are intended to provide the City and the County with the basis for developing specific land use policies and standards for the areas in the City of San Luis Obispo Sphere of Influence and do not supersede or limit the planning or environmental review process of either jurisdiction. 4. The City’s and County’s General Plan policies including those found in Exhibits D and E shall be used to guide the logical and orderly development of these Sphere Areas while preserving agricultural and open space lands. 12.a Packet Pg. 185 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 3 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 _____________________________ Mayor, City of San Luis Obispo APPROVED AS TO FORM AND LEGAL EFFECT: ____________________________ City Attorney Dated:_______________________ ATTEST: ____________________________ City Clerk Dated:_______________________ 12.a Packet Pg. 186 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 4 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 ______________________________ Chairperson, Board of Supervisors County of San Luis Obispo APPROVED AS TO FORM AND LEGAL EFFECT: ______________________________ County Counsel Dated:________________________ ATTEST: ____________________________ County Clerk Dated:_______________________ 12.a Packet Pg. 187 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 5 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 EXHIBIT A SPHERE OF INFLUENCE BOUNDARY MAP 12.a Packet Pg. 188 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 6 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 EXHIBIT B DEVELOPMENT STANDARDS AND ZONING REQUIREMENTS The following development standards and zoning requirements are agreed to and shall be used by the City of San Luis Obispo and the County of San Luis Obispo to develop specific land use policies and standards within the proposed Sphere of Influence as shown in Exhibit A and to update their General Plans. 1. Intent. It is the intent of the County and the City to work cooperatively towards the goal of developing the agreed upon Sphere of Influence (as sh own in Exhibit A) in an orderly and logical manner consistent with the Cortese/Knox/Hertzberg Act, the City and County General Plans, the California Environmental Quality Act and any other applicable laws and regulations. 2. Impact Mitigation. In evaluating any development, the agency considering approval (City or County) should rely solely on its ability to provide the required services to that development. The City and the County shall not presume any services will be provided by the other agency without documenting that such services will be provided. Development/mitigation fees needed to offset the impacts from projects approved by either jurisdiction in the Referral Area (Exhibit C) shall be collected and distributed in a fair and equitable manner. These fees shall be paid to the City and/or the County in proportion to the location and degree of project impacts; however the total fees paid shall not exceed the cost to mitigate the specific project impact. Mitigation to offset significant impacts to fire, law enforcement, emergency medical services, water and wastewater treatment services, roads and streets, other public services, and housing, shall be incorporated into the conditions of approval for projects on a case by case basis. Documentation shall be provided that identifies the project’s fiscal, infrastructure, housing, and services impacts to both the City and the County and shall be considered as part of the development review process. The documentation shall be used to prepare conditions of approval and to allocate impact fees where allowable and as appropriate. 3. Regional Circulation. The City and County shall work together to improve regional circulation such that future growth should provide for an improved circulation system that would promote maximum connectivity between different parts of the City by 12.a Packet Pg. 189 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 7 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 planning for and/or constructing new roads, walkways, bike paths, transit facilities, or other means based on Vehicle Miles Travel (VMT) data; cost sharing agreements associated with the future development of City’s Capital Improvement Projects (CIPs) that have regional circulation benefits. These regional circulation improvements may include, but are not limited to, improvements to Highway 227, Prado Road overcrossing, widening of Tank Farm Road, the LOVR traffic relief project, etc. Associated fiscal impacts and appropriate mitigation measures for development on the fringe shall be given special attention. 4. Fire and Law Enforcement Services. Costs associated with fire and emergency response services shall be given special attention. The County and City Planning Staff shall meet with the City’s Police and Fire Chief and the County Sheriff and Fire Department Chief regarding development in the unincorporated areas that would impact the fire and emergency response service levels including those services to open space and trails. The purpose of this meeting is to identify and discuss fiscal and resource impacts of development related to fire and emergency services, service delivery impacts of development on the fringe, and appropriate mitigation measures. 5. Interagency Cooperation. The City and the County shall work cooperatively to plan for future land uses and public services and facilities to improve and maintain area circulation connections, and to preserve agricultural land and open space. The County and City will consider the creation and implementation of various assessment and financing mechanisms for the construction and maintenance of public improvements, such as roads, utilities, recreation and trail improvements, parks and open space, and similar improvements that could serve visitors and residents of the City and the County. Discretionary development projects and General Plan Amendments within each agency’s jurisdiction shall be referred to the other for review and comment prior to action on a development proposal. The County shall seek the City’s comments regarding these projects in the referral area map found in the County’s San Luis Obispo Area Plan (Exhibit C). The City shall seek the County’s comments regarding projects that affect the unincorporated area found in Exhibit C. Face to face meetings are encouraged for any high-level projects to ensure the goals of each agency are being met. When a discretionary project application is accepted for processing, it shall be referred to the following contact person(s) for early review and comment: 12.a Packet Pg. 190 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 8 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 Deputy Director, Deputy Director, Permitting & Policies and Programs Long Range Planning County of San Luis Obispo City of San Luis Obispo Department of Planning and Building Community Development Department County Government Center 990 Palm Street San Luis Obispo, CA 93408 San Luis Obispo, CA 93401-3249 This provision shall not supersede other methods of commenting or providing feedback regarding a proposal or project. 6. Sphere of Influence. The County shall, to the extent legally possible, limit development within the City’s Sphere of Influence (SOI) to those uses allowed by the County General Plan. The County shall give the great weight to the City’s General Plan policies when reviewing development in the City's Sphere of Influence. a. City Review. For projects submitted to the County for consideration, as part of the pre-application meetings and as part of processing the application, the County shall request written documentation that indicates the City Council’s position regarding annexation into the City. This documentation shall be provided by the City in a timely manner that does not delay the County’s processing of the land use application. During this time, the County shall continue to process the land use application as required under the law. b. Development Review Coordination. Larger regional projects proposed within the referral area shown in Exhibit C, and subject to an Initial Study under CEQA, shall cause on a case-by-case basis the City and County representatives to request a meeting prior to completion of the Initial Study. The purpose would be to discuss the City’s and County’s General Plan policies with regard to the project and to identify any key issues that may need special attention during the CEQA process. 7. Agriculture and Open Space. The City and the County shall work together to preserve the agricultural and open space resources in the SOI area using the City’s Greenbelt and Open Space policies, the County’s Agriculture and Open Space Policies including the transfer development credit program or other programs as appropriate. The criteria contained in the County’s Agriculture and Open Space Element, listed in Exhibit D, and the pertinent policies in the City’s General Plan (Exhibit E), shall be addressed in the preparation of any land use entitlements and 12.a Packet Pg. 191 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 9 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 Environmental Impact Reports. Impacts that are not deemed substantial or do not create a significant change to the protection of agricultural and/or open space may not need to be addressed in the EIR. 8. EnergyWise Plan. The City and the County shall work together to implement the EnergyWise Plan (EWP) adopted by the County in order to implement the goals established by the Conservation and Open Space Element of the County’s General Plan to decrease energy use, increase renewable energy generation, reduce solid waste generation, improve efficient use of water, modernize transportation systems, and improve agricultural practices. The criteria contained in the County’s Open Space Element, and the pertinent policies in the City’s General Plan (Exhibit E), shall be addressed in the preparation of any land use entitlements and Environmental Impact Reports. 9. General Plan Amendment. The City intends to complete environmental review, pre- zoning, pre-annexation, and any necessary pre-general plan amendment activities prior to or concurrent with an annexation proposal being processed by LAFCO. The County intends to complete any necessary amendments to its General Plan in the San Luis Obispo Area Plan to reflect the annexation of territory to the City of San Luis Obispo. 10. Zoning Requirements/Specific Plan. Prior to annexation, the City shall complete pre-zoning and environmental review consistent with its General Plan. CEQA review shall include analysis of issues, including but not limited to the following: a reliable and adequate water supply, sewer capacity, public services, cumulative traffic circulation, agricultural buffers, jobs-housing balance, use of transfer development credits, and affordable housing opportunities. 12.a Packet Pg. 192 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 10 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 EXHIBIT C SAN LUIS OBISPO AREA PLAN - PROJECT REFERRAL MAP 12.a Packet Pg. 193 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 11 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 EXHIBIT D COUNTY’S GROWTH POLICIES: AGRICULTURAL ELEMENT; CONSERVATION OPEN SPACE ELEMENT; & ENERGYWISE PLAN Agricultural Element Policy #4: Agricultural Use of Small Parcels Policy #14: Agricultural Preserve Program Policy #15: Transfer of Development Credits (TDC) Policy #16: Agricultural Land Conservation Programs Policy #17: Agricultural Buffers Policy #24: Conversion of Agricultural Land Policy #25: Unique or Sensitive Habitat Conservation and Open Space Element Policy #OS1.1: Future Open Space Protection Policy #OS1.4: Retention of Public Lands for Open Space Policy #OS1.7: Open Space Resource Protection Policy #OS2.1: Open Space Management to Protect, Sustain and Restore Policy #OS4.1: Define Urban Areas to Prevent Sprawl Policy #OS4.2: Maintain Community Separators Goal E1: Sustainable Supply of Energy for all County Residents Goal E3: Promote Energy Efficiency and Conservation 12.a Packet Pg. 194 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 12 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 AGRICULTURAL RESOURCES AGP4: Agricultural Use of Small Parcels. a. Encourage the establishment of small-scale agriculture uses, specialty crops, and specialized animal facilities on existing small land parcels in the Agriculture land- use category. Discussion: The purpose of this policy is to encourage agricultural uses and discourage rural residences as the principal use on existing small agriculturally-zoned parcels. The Land Use Element and Land Use Ordinance already recognize and encourage these uses as appropriate and allowable uses in the Agriculture land use category. This will encourage the best use of agricultural land and will help minimize conflicts with surrounding agricultural uses and agriculturally-zoned parcels. Implementation: In order to better make people aware of the benefits of locating operations devoted to specialty crops and specialized animal facilities (as defined in the LUE and LUO) in agricultural areas of the county, the Agriculture Department, the Department of Planning and Building, and agricultural organizations and agencies should advise existing and prospective owners of smaller agricultural properties about the benefits of locating these uses on properties designated Agriculture, rather than in residential areas where land is likely to be more expensive and land use conflicts are more likely to occur between the agricultural activities and residential neighbors. This policy is to be implemented through day-to-day public contact with persons who desire to establish small-scale agricultural specialty uses on property they already own or are considering for purchase. AGP14: Agricultural Preserve Program. a. Encourage eligible property owners to participate in the county’s agricultural preserve program. Discussion: Through 1995, cropland and grazing lands involved approximately 1,160,400 acres (including acreage in the Conservation and Reserve Program) or 55 percent of the total county area (2,122,240 acres) and accounted for approximately 74 percent of privately-owned lands in the county. The agricultural preserve program continues to be the primary program for long-term protection of agricultural land in the county. A Land Conservation Act (Williamson Act) contract provides tax incentives for land owners to participate in the program in exchange for agreeing to keep their properties in large parcels and in agricultural uses for minimum terms of 10 or 20 years, depending on property location. A contract reduces property taxes to reflect the production value of agricultural land, thereby promoting long-term agricultural use. The county has a strong agricultural preserve program. Between 1980 and January 1, 1998, approximately 109,200 acres have been added to the contracted lands. However, there has still been pressure to convert agricultural land to non-agricultural use. Since adoption of the Land Use Element/Land Use Ordinance system in 1980, over 3,000 acres of land have been rezoned from the Agriculture category to non -agricultural land use categories in the unincorporated areas of the county. The pressure for conversion can also be seen in statistics compiled by the California Department of Conservation, the agency that oversees the state's Williamson Act 12.a Packet Pg. 195 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 13 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 program. Those statistics show that while the county had approximately 769,200 acres under Williamson Act contract as of January 1, 1998, notices of non-renewal are filed on approximately 8,000 acres of these contracted lands. The county should continue to support incentives to encourage land owners to participate in the agricultural preserve program. These incentives can include such things as the continued subsidization of application processing fees for new agricultural preserves, as well as timely processing of land use permit applications for agriculturally-related development on lands under agricultural preserve contracts. Detailed policies to maintain and strengthen the agricultural preserve program are described in the county “Rules of Procedure to Implement the California Land Conservation Act of 1965,” as adopted by the Board of Supervisors. The state legislature has also recognized that additional incentives are needed to expand options for landowners who wish to gain longer term farmland protection than otherwise available through a conventional Williamson Act contract. Amendments to the Land Conservation Act in 1998, added a new option called a “farmland security zone.” Under this amendment to the Act, land owners may voluntarily rescind an existing contract in order to simultaneously enter into a new contract designating the property as a farmland security zone. The term of the contract shall be not less than 20 years, with an automatic annual one year extension of the initial term unless a notice of nonrenewal is filed by the owner. Lands covered by a contract in a farmland security zone will receive additional protection through tax valuation provisions in the Revenue and Taxation Code, application at a reduced rate of any special tax approved by the voters for urban -related services, limitations on the annexation of lands under such a designation and contract to a city or special district, and a prohibition against a school district declaring local zoning regulations inapplicable to lands to be used or acquired by the district. The county should amend its Rules of Procedure to incorporate this legislation, inform holders of existing Williamson Act contracts of this new option and assist any interested owners in applying it to their land. In another tax-related matter, family farmers should be made aware of the opportunity to measurably reduce federal death taxes by electing to use Internal Revenue Service Section 2032A (Special Use Valuation). A summary of qualifications for that section is included in the county Rules of Procedure referenced above Implementation: 1. As an incentive for land owners to participate in the agricultural preserve program, the county should continue to provide a subsidy to the application filing fees for processing applications to establish agricultural preserves. In addition, the Department of Planning and Building shall provide timely processing of land use permit applications for agriculturally related development on land subject to Williamson Act contract. Timeframe: Ongoing. 2. The County Agricultural Preserve Review Committee should consider, and recommend to the Board of Supervisors, proposed amendments to the county Rules of Procedure to incorporate recent changes to the Land Conservation Act (Williamson Act) that provide for the creation of “farm security zones,” and 12.a Packet Pg. 196 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 14 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 recommended procedures by which a landowner may voluntarily enter into a new contract designating the property in such a zone. Timeframe: 12 months from plan adoption. AGP 15: Transfer of Development Credits (TDC). a. Continue to utilize a voluntary TDC program to help protect agricultural resources by guiding development to more suitable areas. Discussion: The adopted TDC program is applicable in the inland areas of the county, not in the coastal zone. As noted in Framework for Planning of the LUE, a TDC program is a planning tool that “...allows the right to develop (called credits) to be separated from one site (the sending site) and moved to another (the receiving site). The transfer of the credits reduces the development possible on the sending site and increases the development possible on the receiving site.” The program is “...voluntary, incentive-based, and market-driven between willing sellers and willing buyers. Land owners are not obligated to use this technique to request an amendment to the general plan or to subdivide property in conformance with existing regulations.” Framework for Planning contains an important statement about the objectives of the TDC program, as follows: “The primary purpose of the TDC program is to promote appropriate settlement patterns while maintaining an overall level of development within the service capacities of transportation and other public service systems. As a countywide program it endeavors to: protect both land with agricultural capability and the business of agriculture itself; reduce development potential within land divisions or other areas that do not have adequate services for residents; protect important or extraordinary natural areas, habitats or cultural resources; reduce development potential in areas that may have the potential for landslides, fires, or other hazards; and reduce air quality impacts associated with locating residential development distant from jobs, schools, shopping and recreation.” The TDC program can be an effective way to direct growth and development away from agricultural areas, thereby reducing potential conflicts with agricultural activities. This voluntary program can also help the owner of agricultural lands achieve the value of the potential development without having to sell the property or otherwise develop it. Use of the TDC program may also offer potential tax benefits to the property owners, but that will depend on the circumstances of each ownership. The TDC ordinance is adopted in the Land Use Ordinance which sets out the procedures and standards for its use. The county should continue to encourage landowners to consider using the TDC ordinance as another available tool to meeting their needs. Amendments should also be proposed to the Local Coastal Plan that would allow the use of TDC’s in the coastal zone. Implementation: 1. Ongoing through the voluntary action of land owners. 2. Prepare proposed amendments to the LCP that would add the voluntary TDC program as an available land use tool in the coastal zone. 12.a Packet Pg. 197 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 15 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 Timeframe: 18 months from plan adoption. AGP16: Agricultural Land Conservation Programs. a. Encourage and support efforts by non-profit and other conservation organizations to protect agricultural lands and maintain agricultural production. b. Consider establishing a limited county program to acquire conservation easements or development rights from willing land owners. Such programs should encourage maximum flexibility for agricultural operations. Discussion: There are a number of organizations active in farmland protection programs. Private non-profit conservation organizations include the San Luis Obispo Land Conservancy, The Nature Conservancy, and the American Farmland Trust. The San Luis Obispo Land Conservancy provides assistance to land owners interested in protecting agricultural, aesthetic and ecological values on their land. They offer counseling and assistance in establishing conservation easements, transfer of development credits, estate donation, and other conservation programs. The American Farmland Trust (AFT) is a national organization dedicated to the conservation of productive farmland. AFT increases public awareness of agricultural issues, provides technical assistance to government agencies and private organizations, and engages in individual farmland conservation real estate transactions. The Coastal Conservancy is a state agency also actively engaged in farmland preservation programs in California coastal counties. The Coastal Conservancy has been active in San Luis Obispo County, working on projects with incorporated cities, as well as in the unincorporated areas of the county. In 1998, the county was successful in securing a grant from the Agricultural Land Stewardship Program (see discussion in chapter 1) to assist in the investigation of the potential impacts of antiquated subdivisions on areas of intensifying agriculture. The grant funding will enable the compilation of a database of the antiquated subdivisions in areas of the county where agricultural intensification is occurring, especially vineyards, so as to assess the potential impact to agriculture if the underlying lots are developed with non-agricultural uses. When completed, that evaluation should help provide further direction to the goals and policies of this general plan element, as well as to the Land Use Element. The county should continue to actively pursue participation in this grant program as future funds become available to address agricultural issues. The following acquisition strategies are examples of some of the measures that could be carried out by conservation organizations or by the county. In all cases they should be accomplished between willing buyers and sellers. In those limited instances where the County may be an active participant, the primary focus of these strategies should be on purchase of easements and development rights, rather than the outright purchase of agricultural lands. While any of the potential programs could have costs and operational concerns, there may be some limited application in appropriate circumstances, although public purchase may be the most problematic due to limited public funds. The following strategies are not an all-inclusive list and other creative methods will need to be developed and implemented over time. 12.a Packet Pg. 198 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 16 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 Purchase of Development Rights and Conservation Easements. The purchase of development rights (PDR) from a willing seller retires development potential through deed restrictions, leaving land owners all other rights of ownership except the right to sell homesites or to establish other types of development, for which the rights have voluntarily been extinguished. Land owners may receive income and estate tax benefits, in addition to protecting local agricultural areas from conversion to other uses. However, there could also be tax penalties due to capital gains tax. Land owners can also choose to enter into conservation easements to protect agricultural land. A "Bargain Sale Conservation Easement" allows the land owner to receive cash income, but provides a way to offset increased capital gains tax. Purchase and Resale or Lease with Restrictions. This strategy involves purchasing land and placing restrictions on its use and development. The land is then resold at a reduced market price that reflects the land use restrictions. The end result is equivalent to purchase of development rights. This concept may be more appropriate for entities other than the County to enter into. Fee Simple Purchase and Lease-Back. This strategy protects farmland through outright purchase. Both real property and estate tax problems can be solved for farmers who sell their land to a public agency or conservation organization. Fee simple purchase can be very costly. This strategy should be considered the lowest priority by the County and may be most appropriate for other conservation organizations to pursue. Long-term Conservation Lease. Where agricultural lands also contain open space resources that are worthy of protection, such as riparian habitat, scenic qualities, etc., but the land owner is not interested in selling the property or the development rights, an alternate approach may be to enter into long-term conservation leases. Similar to the provisions of a Williamson Act contract, such a lease could offer protection of the resources for an extended period of time, while also offering the property owner a revenue stream that will enable maintenance of the agricultural activities. The lease could be held by a conservation organization, with the term of the lease automatically renewed annually for another year similar to a Williamson Act contract. This, and other creative methods of resource conservation, should be explored more fully. Implementation: 1. The Department of Planning and Building, in cooperation with the county Agriculture Department and U.C. Cooperative Extension, should assist agricultural and conservation organizations in developing and implementing programs to conserve agricultural land. The agencies should prepare a public information brochure for distribution to the agricultural community making them aware of the advantages of participating in such programs. Timeframe: 12 months from plan adoption. 2. In cooperation and coordination with conservation organizations and other jurisdictions, the county should explore the possibility of establishing a program to protect agricultural lands by purchasing development rights and conservation easements from willing sellers, by offering long-term conservation easements, or through other innovative programs. Timeframe: To be determined by Board of Supervisors after plan adoption. 12.a Packet Pg. 199 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 17 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 3. The County should actively pursue grant funds under provisions of the Agricultural Land Stewardship Program Act of 1995, to assist with the implementation measures contained in this Agriculture Element. Timeframe: Ongoing after plan adoption. AGP17: Agricultural Buffers. a. Protect land designated Agriculture and other lands in production agriculture by using natural or man-made buffers where adjacent to non-agricultural land uses in accordance with the agricultural buffer policies adopted by the Board of Supervisor (see Appendix C). Discussion: New residential and other non-agricultural uses that are proposed adjacent to agricultural land or uses may result in land use conflicts. Residential and other non-agricultural uses can be adversely affected by odors, noise, dust and pesticide use. Farmers and ranchers are affected by resident complaints and lawsuits, pilferage of vegetables and fruits, increased incidence of trespass, theft and vandalism, disturbance of livestock by dogs and people, introduction of plant and animal pests and diseases harmful to agricultural uses, increased potential for fire on dry farm and grazing lands, and competition for available water resources. The LUO contains a number of location and setback standards to separate existing residential areas and uses from potentially incompatible agricultural uses such as feedlots, poultry ranches, or hog farms. In addition, the Board of Supervisors has adopted policies for establishing buffers between agricultural areas and non-agricultural development in order to minimize possible land use conflicts. A further modification to those policies should be considered that would include a provision for public disclosure that a buffer has been applied to a property as part of the county's approval of a discretionary land use permit. The disclosure would provide notice to prospective buyers and sellers that such a restriction applies. Implementation: 1. The County Department of Agriculture shall review applications for land divisions, lot line adjustments, land use permits and proposed general plan amendments for consistency with the agricultural buffer policies adopted by the Board of Supervisors (see Appendix C). Timeframe: Ongoing. 2. The Department of Planning and Building, the County Department of Agriculture, and agricultural industry groups should develop proposed amendments to the Agricultural Buffer Policy establishing a disclosure process (similar to that found in the Right-to-Farm Ordinance, Title 5 of the County Code) that would inform potential buyers and sellers of properties that, as part of the county's approval of a discretionary land use permit, an agricultural buffer has been applied to a property. Timeframe: 24 months from plan adoption. AGP24: Conversion of Agricultural Land. a. Discourage the conversion of agricultural lands to non-agricultural uses through the following actions: 1. Work in cooperation with the incorporated cities, service districts, school districts, the County Department of Agriculture, the Agricultural Advisory 12.a Packet Pg. 200 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 18 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 Liaison Board, Farm Bureau, and affected community advisory groups to establish urban service and urban reserve lines and village reserve lines that will protect agricultural land and will stabilize agriculture at the urban fringe. 2. Establish clear criteria in this plan and the Land Use Element for changing the designation of land from Agriculture to non-agricultural designations. 3. Avoid land redesignation (rezoning) that would create new rural residential development outside the urban and village reserve lines. 4. Avoid locating new public facilities outside urban and village reserve lines unless they serve a rural function or there is no feasible alternative location within the urban and village reserve lines. Discussion: The purpose of this policy is twofold: to protect agricultural land at the urban fringe by limiting the expansion of urban development; and to discourage urban/suburban sprawl by preventing "leapfrog" development into the agricultural areas of the county. Agricultural land is often converted to other uses for a variety of reasons, including: urban growth pressures, rising land values and speculation, competition between urban and agricultural uses, the desirability of large-lot rural homesites, subdivision of agricultural properties into parcels too small to sustain agricultural uses, piecemeal LUE amendments to non-agricultural land use categories, and a lack of policies that clearly define under what circumstances agricultural lands should be converted to other uses and land use designations in the general plan. This conversion of agricultural land has the potential to seriously erode the long-term protection of agricultural resources. Even with the strong Williamson Act program in the county, there has been pressure to convert agricultural lands to other non-agricultural uses. Since adoption of the LUE in 1980, over 3,000 acres of land have been rezoned from the Agriculture category to non-agricultural land use categories in the unincorporated areas of the county. Statistics from the state Department of Conservation’s farmland mapping program show that in the period between 1984 and 1995 (the last year for which statistics are available), there was an overall decrease in agricultural land of about 14,800 acres. There was a net increase of Prime Farmland due to intensification (primarily irrigated vineyards); however, the net acreage of Farmland of Statewide Importance also declined by 783 acres. The LUE contains a number of general goals that focus on the environment, distribution of land uses, phasing of urban development, and the provision of public services and facilities. Consistent with those goals, specific criteria should be developed for when it may be appropriate to convert agricultural lands to other uses. The criteria should include, but not necessarily be limited to, the following: ** Do not expand existing urban or village areas until such areas are largely built -out, or until such time as additional land is needed to accommodate necessar y uses or services that cannot otherwise be accommodated within the existing urban or village area. ** Urban or village expansion should occur only where contiguous to an existing urban/village reserve line, as shown in the concept diagram in Figure 2-5, or where an 12.a Packet Pg. 201 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 19 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 entirely new urban or village area is needed in order to direct development away from surrounding agricultural or open space resources. ** Where urban expansion is to occur, it shall be annexed to an incorporated city or an existing community services district/county service area. The annexation shall occur only where the clustered development from rural property is to be located adjacent to the urban area, or when higher density development is to occur and where such development is consistent with resource and service capabilities and orderly extension of urban services. ** Where agricultural land is proposed for conversion to urban/suburban uses, give consideration to the protection of agricultural lands in the following priority order: row crop terrain and soils, specialty crops and forage lands, dry farm lands, and rangelands for grazing. ** Approve land for conversion from Agriculture to non-agriculture designations based upon a detailed site specific evaluation and consistency with the following findings: a. the land does not meet the criteria for inclusion in the Agriculture designation in this plan or the Land Use Element; and b. agricultural production is not feasible due to some physical constraint (such as soil infertility, lack of water resource, disease), or surrounding incompatible land uses; and c. adjacent lands are already substantially developed with uses that are incompatible with agricultural uses; and d. the conversion to non-agricultural uses shall not adversely affect existing or potential agricultural production on surrounding lands that will remain designated Agriculture; and e. there is an over-riding public need for the conversion of the land that outweighs the need to protect the land for long-term agricultural use, such as the orderly expansion of an incorporated city or community. ** Approval of land conversions from agriculture to non-agricultural land uses will include a finding that the conversion will not materially reduce groundwater recharge. 12.a Packet Pg. 202 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 20 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 Implementation: 1. In cooperation with the incorporated cities and service districts, consider the criteria described in the above discussion to develop policies and implementation measures that will provide for the protection of agricultural lands as well as appropriate urban expansion. 2. Based on the results from item #1 above, consider proposed amendments to Framework for Planning of the LUE that incorporates those policies and implemen tation measures into the guidelines for general plan amendments and revise the purpose and character statements for the Agriculture category so they are consistent with those criteria. Timeframe: 24 months from plan adoption. 3. The Local Agency Formation Commission (LAFCO), in cooperation with the incorporated cities and service districts, should develop and adopt standards, criteria and procedures consistent with this plan and the LUE to be used in making decisions on proposed annexations and expansions of cities and service districts that may affect agricultural lands. Timeframe: LAFCO adoption 18 months from adoption by the county of the criteria specified in item #1 above. 4. Refer proposed general plan amendment requests and proposed annexations and expansions of service districts to the County Department of Agriculture and affected community advisory groups whenever the proposal involves potential conversion of agricultural lands. Timeframe: Ongoing. 12.a Packet Pg. 203 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 21 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 AGP25: Unique or Sensitive Habitat. a. Encourage private landowners to protect and preserve unique or sensitive habitat. b. For new development requiring a discretionary permit and for proposed land divisions, protect unique or sensitive habitat affected by the proposal through the following measures: 1. Site the proposed development so as to avoid significant impacts on the habitat or significant impacts on the agricultural operations. Provide for adjustments in project design where alternatives are infeasible, more environmentally damaging, or have a significant negative impact on agriculture. 2. When significant impacts are identified, the landowner shall implement county- approved mitigation measures consistent with the existing requirements of CEQA. Discussion: Consistent with the existing requirements of CEQA, the environmental review of discretionary permits on lands containing both agricultural and open space resources should make every effort to balance the mitigation of potential impacts on the open space resources with the needs of the agricultural operation so that both resources are equally protected. Early consultation with applicants can help define how the potential mitigation measures might affect the agricultural operation. In those instances where significant impacts on the open space resources are identified, county approved mitigation measures shall be implemented consistent with the existing requirements of CEQA. Implementation/Timeline: On-going through CEQA review of discretionary projects. 12.a Packet Pg. 204 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 22 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 OPEN SPACE RESOURCES Policy OS 1.1 Future Open Space Protection Continue to identify and protect open space resources with the following characteristics: Recreation areas Ecosystems and environmentally sensitive resources such as natural area preserves, streams and riparian vegetation, unique, sensitive habitat, natural communities; significant marine resources Archaeological, cultural, and historical resources Scenic areas Hazard areas Rural character Implementation Strategy OS 1.1.1 Use of up-to-date science Incorporate up-to-date scientific information and techniques into programs to identify, protect, and manage open space resources. Policy OS 1.4 Retention of public lands for open space Retain land in public ownership that has potential for recreation, wildlife habitat and management, conservation of ecosystems, water conservation, or scenic, historic, or other important open space purposes. Implementation Strategy OS 1.4.1 Retention of public lands Do not remove land from the public domain without careful study to determine its value to any government agency or the public. Implementation Strategy OS 1.4.2 Acquisition and disposal of other public lands Review and comment on new plans and policies such as those involving acquisitions and disposal of land proposed by federal, state, and local agencies and private conservation organizations. Refer major or controversial proposals to the Board of Supervisors. Implementation Strategy OS 1.4.3 Disposal of public lands Work with local, state, and federal agencies and conservation organizations to identify lands that are suitable for disposal and exchange. An inventory of these lands should be prepared for review by the Board of Supervisors to determine the appropriate course of action. The County should consider placing permanent agricultural or conservation easements on public lands prior to sale or transfer to public or private ownership. Implementation Strategy OS 1.4.4 Land Use Element amendments for rural lands Prepare proposed amendments to the purpose and character statements for the Open Space land use category in Framework for Planning of the Land Use Element to include all rural lands designated Multi-Use Public Lands that are not used or planned for active recreation or other intensive public uses. Implementation Strategy OS 1.4.5 Land Use Element amendments for open space Prepare proposed amendments to the Land Use Element to change the land use category to Open Space where major land holdings are owned by conservation organizations for protecting open space resources. 12.a Packet Pg. 205 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 23 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 Policy OS 1.7 Open space resource protection Protect open space resources by guiding development away from rural areas to more suitable areas. Implementation Strategy OS 1.7.1 TDC program Consider programs to better protect open space resources by guiding development away from rural areas to more suitable areas (e.g. land banking or TDC). Policy OS 2.1 Open space management to protect, sustain and restore Manage open space resources on public lands to protect, sustain, and, where necessary, restore the resources. Encourage such management strategies on private lands. Policy OS 4.1 Define urban areas to prevent sprawl Prevent urban sprawl by maintaining a well-defined boundary between urban/village boundaries and surrounding rural areas. Policy OS 4.2 Maintain community separators Maintain permanent separations between communities in order to retain the rural character of the county. (Also refer to the Community Separators section of Visual Resources Chapter.) Implementation Strategy OS 4.2.1 Land Use Element Amendments: RL designations Prepare proposed amendments to the purpose and character statement for the Rural Lands land use category in the Framework for Planning of the Land Use Element to state that the Rural Lands category is also applied near urban and village areas in order to maintain a clear distinction between urban/village and rural areas and to provide maximu m flexibility and options in planning for future orderly growth in urban areas. Prepare public review draft amendments by the end of 2010. ENERGY RESOURCES Goal E1: The County will have an environmentally sustainable supply of energy for all county residents. Goal E3: Energy efficiency and conservation will be promoted in both new and existing development. 12.a Packet Pg. 206 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 24 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 EXHIBIT E CITY’S GROWTH MANAGEMENT POLICIES: LAND USE ELEMENT Land Use Element Growth Management Policies and Programs Policy 1.1. Overall Intent Policy 1.2. Urban Separation Policy 1.3. Build-out Capacity Policy 1.4. Urban Edges Character Policy 1.5. Jobs/Housing Relationship Policy 1.6. Regional Planning Policy 1.7. City Size and Expansion Policy 1.8. Greenbelt Policy 1.9. Prime Agricultural Land Policy 1.10. Residential Clustering for Open Space Protection Policy 1.11. Growth Rates & Phasing Policy 1.12. Educational and Government Facilities Policy 1.13. Annexation and Services Program 1.14. Countywide Planning 12.a Packet Pg. 207 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 25 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 GROWTH MANAGEMENT As part of the General Plan Update, integrating the concept of sustainability was an important aspect of the State grant. In reviewing the General Plan, a number of sustainability practices were already included in the General Plan. For existing and new policies and programs that support sustainability, this icon is shown at the end of the policy / programs title. See Policy 1.1.1, below, as an example. POLICIES 1.1. Overall Intent 1.1.1. Growth Management Objectives The City shall manage its growth so that: A. The natural environment and air quality will be protected. B. The relatively high level of services enjoyed by City residents is maintained or enhanced. C. The demand for municipal services does not outpace their availability. D. New residents can be assimilated without disrupting the community's social fabric, safety, or established neighborhoods. E. Residents' opportunities for direct participation in City government and their sense of community can continue. 1.1.2. Development Capacity and Services The City shall not designate more land for urban uses than its resources can be expected to support. 1.2. Urban Separation Broad, undeveloped open spaces should separate the City from nearby urban areas. This element establishes a final edge for urban development. 1.3. Build-out Capacity There should not be major expansion of the urban reserve line because the urban reserve provides adequate capacity for new housing and employment up to the City’s desired maximum. This element seeks to establish an ultimate population capacity. 1.4. Urban Edges Character The City shall maintain a clear boundary between San Luis Obispo's urban development and surrounding open land. Development just inside the boundary shall provide measures to avoid a stark- appearing edge between buildings in the city and adjacent open land. Such measures may include: using new or existing groves or windrows of trees, or hills or other landforms, to set the edge of development; increasing the required side-yard and rear-yard setbacks; and providing open space or agricultural transition buffers. 12.a Packet Pg. 208 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 26 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 1.5. Jobs/Housing Relationship The gap between housing demand (due to more jobs and college enrollment) and supply should not increase. 1.6. Regional Planning The City shall encourage regional planning and growth management throughout the county, and in cooperation with neighboring counties and the State. 1.7. City Size and Expansion 1.7.1. Urban Reserve The City shall maintain an urban reserve line containing the area around the city where urban development might occur (Figure 3, Land Use Diagram). Urban uses within this line should only be developed if consistent with City-approved plans. Non- urban agricultural, open space, and wildlife corridor uses are also encouraged within the urban reserve, as interim or permanent uses shown on City-approved plans. 1.7.2. Expansion Areas The City shall designate expansion areas adequate for growth consistent with these policies within the urban reserve line (Figure 3, Land Use Diagram). 1.7.3. Interim Uses Expansion areas should be kept in agriculture, compatible with agricultural support services, or open-space uses until urban development occurs, unless a City-approved specific plan provides for other interim uses. 1.8. Greenbelt (See also Section 6, Resource Protection) 1.8.1. Open Space Protection Within the City's planning area and outside the urban reserve line, undeveloped land should be kept open. Prime agricultural land, productive agricultural land, and potentially productive agricultural land shall be protected for farming. Scenic lands, sensitive wildlife habitat, and undeveloped prime agricultural land shall be permanently protected as open space. 1.8.2. Greenbelt Uses Appropriate greenbelt uses include: watershed; wildlife habitat; grazing; cultivated crops; parks and outdoor recreation (with minimal land or landscape alteration, building, lighting, paving, or use of vehicles, so rural character is maintained); and home sites surrounded by land of sufficient size and appropriately located with respect to topography and vegetation to maintain the open character. 1.8.3. Commercial Uses in Greenbelt The City shall not allow commercial development within the greenbelt area unless it is clearly incidental to and supportive of agriculture or other open space uses. 1.8.4. Parcel Sizes and Density The City shall discourage the County from creating new parcels within the greenbelt, with the exception of those permitted under Policy 1.10. Outside of clusters, allowed parcel sizes within the greenbelt should be no less than 10 acres and preferably 20 acres or larger. 1.8.5. Building Design and Siting All new buildings and structures should be subordinate to and in harmony with the surrounding landscape. The City should encourage County adoption of regulations prohibiting new structures 12.a Packet Pg. 209 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 27 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 on ridge lines or in other visually prominent or environmentally sensitive locations, and allowing transfer of development rights from one parcel to another in order to facilitate this policy. 1.8.6. Wildlife Habitat The City shall ensure that continuous wildlife habitat – including corridors free of human disruption - are preserved, and, where necessary, created. 1.8.7. Trees Outside City Limits The City shall preserve significant trees, particularly native species, outside its limits and in the greenbelt on lands owned or leased by the City or for which the City has an easement. For other areas in the greenbelt, the City will work with the County, Cal Poly, and other public agencies to protect these trees. 1.9. Prime Agricultural Land 1.9.1. Agricultural Protection The City shall support preservation of economically viable agricultural operations and land within the urban reserve and city limits. The City should provide for the continuation of farming through steps such as provision of appropriate general plan designations and zoning. 1.9.2. Prime Agricultural Land The City may allow development on prime agricultural land if the development contributes to the protection of agricultural land in the urban reserve or greenbelt by one or more of the following methods, or an equally effective method: acting as a receiver site for transfer of development credit from prime agricultural land of equal quantity; securing for the City or for a suitable land conservation organization open space or agricultural easements or fee ownership with deed restrictions; helping to directly fund the acquisition of fee ownership or open space easements by the City or a suitable land conservation organization. Development of small parcels which are essentially surrounded by urbanization need not contribute to agricultural land protection. 1.10. Residential Clustering for Open Space Protection 1.10.1. Parcel Sizes In the greenbelt, the City may allow, and the City shall encourage the County to allow, smaller parcel sizes only when: A. All new dwellings will be clustered contiguously; B. At least 90% of the site area is permanently protected as open space; C. Agricultural easements are placed on prime agricultural lands outside the cluster. 1.10.2. Means of Protection The City shall require that open space be preserved either by dedication of permanent easements or transfer of fee ownership to the City, the County, or a responsible, nonprofit conservation organization. 1.10.3. Public Access Areas preserved for open space should include public trail access, controlled to protect the natural resources, to assure reasonable security and privacy of dwellings, and to allow continuing agricultural operations. Public access through production agricultural land will not be considered, unless the owner agrees. 1.10.4. Design Standards The City shall require cluster development to: 12.a Packet Pg. 210 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 28 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 A. Be screened from public views by land forms or vegetation, but not at the expense of habitat. If the visually screened locations contain sensitive habitats or unique resources as defined in the Conservation and Open Space Element, development should be avoided in those areas and instead designed to cluster in the form of vernacular farm building complexes, to blend into the traditional agricultural working landscape. B. Be located on other than prime agricultural land and be situated to allow continued agricultural use; C. Prohibit building sites and roads within stream corridors and other wetlands, on ridge lines, rock outcrops, or visually prominent or steep hillsides, or other sensitive habitats or unique resources as defined in the Conservation and Open Space Element. D. Preserve historic or archaeological resources. 1.11. Growth Rates & Phasing 1.11.1. Overall Intent The City shall manage the city’s growth rate to provide for the balanced evolution of the community and the gradual assimilation of new residents. Growth must be consistent with the City's ability to provide resources and services and with State and City requirements for protecting the environment, the economy, and open space. 1.11.2. Residential Growth Rate The City shall manage the growth of the city's housing supply so that it does not exceed one percent per year, on average, based on thresholds established by Land Use Element Table 3, excluding dwellings affordable to residents with extremely low, very low or low incomes as defined by the Housing Element. This rate of growth may continue so long as the City's basic service capacity is assured. Table 3 shows the approximate number of dwellings and residents which would result from the one percent maximum average annual growth rate over the planning period. Approved specific plan areas may develop in accordance with the phasing schedule adopted by each specific plan provided thresholds established by Table 3 are not exceeded. The City Council shall review the rate of growth on an annual basis in conjunction with the General Plan annual report to ensure consistency with the City’s gradual assimilation policy. Table 3. One Percent City Population Growth Projection Year Approximate Maximum Number of Dwellings* Anticipated Number of People 2013 20,697 45,541 2015 21,113 46,456 2020 22,190 48,826 2025 23,322 51,317 2030 24,512 53,934 2035 25,762 56,686 Estimated urban reserve capacity: 57,200 * 2013 population based on CA Department of Finance data and projected based on 1% annual growth. 1.11.3. Phasing Residential Expansions Before a residential expansion area is developed, the City must have adopted a specific plan or a development plan for it. Such plans for residential expansion projects will provide for phased development, consistent with the population growth outlined in Table 3, and taking into account expected infill residential development. 12.a Packet Pg. 211 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 29 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 1.11.4. Nonresidential Growth Rate Each year, the City Council shall evaluate the actual increase in nonresidential floor area over the preceding five years. The Council shall consider establishing limits for the rate of nonresidential development if the increase in nonresidential floor area for any five-year period exceeds five percent. Any limits so established shall not apply to: A. Changed operations or employment levels, or relocation or ownership change, of any business existing within the City at the time the limit is set; B. Additional nonresidential floor area within the Downtown core (Figure 4); C. Public agencies; and D. Manufacturing, light industrial, research businesses, or companies providing a significant number of head of household jobs. 1.12. Educational and Governmental Facilities Near the City 1.12.1. Overall Policy The City shall continue to communicate with nearby government and educational institutions to address proposed changes in numbers of workers, students, or inmates that have the potential to result in significant adverse land use or circulation impacts on the City or may negatively influence the City’s ability to manage growth. 1.12.2. Cal Poly The City shall encourage Cal Poly not to change its 2001 Master Plan enrollment targets in a way that would exceed campus and community resources. The City shall encourage Cal Poly to provide additional on-campus housing, enhanced transit service, and other measures to minimize impacts of campus commuting and enrollment. Cal Poly should actively engage the community during updates or amendments to the Campus Master Plan and fully mitigate impacts to the City, including environmental and quality of life impacts to nearby neighborhoods. 1.12.3. California Men’s Colony The City shall continue to communicate and cooperate with the California Men's Colony (CMC) to identify resource constraints and to avoid adverse impacts of increased inmate population. 1.12.4. Cuesta Community College The City supports Cuesta College’s efforts to offer courses at satellite campuses, on-line courses, and enhanced transit service to avoid housing and commuting impacts of increasing enrollment at Cuesta College. 1.13. Annexation and Services 1.13.1. Water and Sewer Service The City shall not provide nor permit delivery of City potable water or sewer services to the following areas. However, the City will serve those parties having valid previous connections or contracts with the City. A. Outside the City limits; B. Outside the urban reserve line; C. Above elevations reliably served by gravity-flow in the City water system; D. Below elevations reliably served by gravity-flow or pumps in the City sewer system. 12.a Packet Pg. 212 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 30 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 Figure 4. Downtown Planning Area and Core 12.a Packet Pg. 213 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 31 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 1.13.2. Recycled Water Provision of recycled water outside of City limits may only be considered in compliance with Water and Wastewater Element Policy A 7.3.4 and the following findings: A. Non-potable/recycled water is necessary to support continued agricultural operations. B. Provision of non-potable/recycled water will not be used to increase development potential of property being served. C. Non-potable/recycled water will not be further treated to make it potable. D. Prior to provision of non-potable/recycled water, the property to be served will record a conservation, open space, Williamson Act, or other easement instrument to maintain the area being served in agriculture and open space while recycled water is being provided. 1.13.3. Annexation Purpose and Timing The City may use annexation as a growth management tool, both to enable appropriate urban development and to protect open space. Areas within the urban reserve line which are to be developed with urban uses should be annexed before urban development occurs. The City may annex an area long before such development is to occur, and the City may annex areas which are to remain permanently as open space. An area may be annexed in phases, consistent with the city-approved specific plan or development plan for the area. Phasing of annexation and development will reflect topography, needed capital facilities and funding, open space objectives, and existing and proposed land uses and roads. 1.13.4. Annexation of Cal Poly The City should analyze the cost/benefits of annexing Cal Poly. 1.13.5. Annexation in Airport Area Properties in the Airport Area Specific Plan may only be annexed if they meet the following criteria: A. The property is contiguous to the existing city limits; and B. The property is within the existing urban reserve line; and C. The property is located near to existing infrastructure; and D. Existing infrastructure capacity is available to serve the proposed development; and E. A development plan for the property belonging to the applicant(s) accompanies the application for annexation; and F. The applicant(s) agree to contribute to the cost of preparing the specific plan and constructing area-wide infrastructure improvements according to a cost -sharing plan maintained by the City. 1.13.6. Required Plans The City shall not allow development of any newly annexed private land until the City has adopted a specific or development plan for land uses, open space protection, roads, utilities, the overall pattern of subdivision, and financing of public facilities for the area. 1.13.7. Development and Services The City shall approve development in newly annexed areas only when adequate City services can be provided for that development, without reducing the level of public services or increasing the cost of services for existing development and for build-out within the City limits. 12.a Packet Pg. 214 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 32 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 1.13.8. Open Space The City shall require that each annexation help secure permanent protection for areas designated Open Space, and for the habitat types and wildlife corridors within the annexation area that are identified in the Conservation and Open Space Element. Properties, which are both along the urban reserve line and on hillsides, shall dedicate land or easements for about four times the area to be developed (developed area includes building lots, roads, parking and other paved areas, and setbacks required by zoning). (See also Policy 6.4 and Policies 6.4.1 – 6.4.7). The following standards shall apply to the indicated areas: A. Airport Area Specific Plan properties shall secure protection for any on-site resources as identified in the Conservation and Open Space Element. These properties, to help maintain the greenbelt, shall also secure open space protection for any contiguous, commonly owned land outside the urban reserve. If it is not feasible to directly obtain protection for such land, fees in lieu of dedication shall be paid when the property is developed, to help secure the greenbelt in the area south of the City's southerly urban reserve line. B. San Luis Ranch property (outside the city limit and generally bounded by Highway 101 and Madonna Road) shall dedicate land or easements for approximately one-half of the ownership that is to be preserved as open space. C. Foothill Annexation: The northern portion of the Foothill property, and the creek area shall be annexed as open space. Development on this site should be clustered or located near Foothill Boulevard, with the northern portion of the site and creek area preserved as open space. 1.13.9. Costs of Growth The City shall require the costs of public facilities and services needed for new development be borne by the new development, unless the community chooses to help pay the costs for a certain development to obtain community-wide benefits. The City shall consider a range of options for financing measures so that new development pays its fair share of costs of new services and facilities which are required to serve the project and which are reasonably related to the new growth attributable to the development. 1.13.10. Solid Waste Capacity In addition to other requirements for adequate resources and services prior to development, the City shall require that adequate solid waste disposal capacity exists before granting any discretionary land use approval which would increase solid waste generation. 1.13.11. Plans Summary The City will shall provide information to SLOCOG so that it can maintain a current summary of the land use plans of all agencies in the county, showing areas designated for urban, rural, and open-space uses, and tabulating the capacities for various kinds of uses. 1.13.12. Regional Growth Management The City shall advocate a regional growth-management program, which should include: A. Population growth no faster than the statewide average growth rate for the preceding year, and no faster than can be sustained by available resources and services, whichever is less. B. No significant deterioration in air quality, due to development activities for which local government has approval. C. Plans for large residential developments to include a range of housing types to provide opportunities for residents with very low, low, or moderate incomes. 12.a Packet Pg. 215 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 33 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 D. Voter approval for any significant change from Open Space, Agriculture, or Residential Rural designations to another designation. PROGRAMS See also Section 12, Implementation 1.14. Countywide Planning 1.14.1. County “RMS” The City will monitor reports from the County “resource management system” and advocate adherence to that system’s principle of assuring that there will be adequate resources and environmental protection before development is approved. 1.14.2. Regular Coordination Meetings The City shall advocate and help arrange quarterly coordination meetings among planning directors of local jurisdictions in San Luis Obispo County, SLOCOG, LAFCO, Cal Poly, and APCD to discuss regional issues. 1.14.3. Project Review The City will continue to participate with the County in reviewing and providing input on County projects and general plan amendments that have the potential to impact the City or be inconsistent with City policies. Significant issues will be referred to the Planning Commission and/or City Council. 1.14.4. Consistent Plans The City shall seek County Board of Supervisors approval amending the County Land Use Element to make it consistent with this element within San Luis Obispo's planning area. The City will work with the County during updates of the County's plan for the San Luis Obispo planning area. 1.14.5. City-County Agreement The City shall maintain a memorandum of understanding with the County, pledging that neither agency will approve a substantial amendment to its plan for San Luis Obispo's planning area without carefully considering the comment and recommendation of the other agency. The key feature of the memorandum would be the City's acceptance of the planned amount of growth and the County's agreement to not allow urban development within the planning area but outside the City. 1.14.6. Refined Planning Area Map The City shall prepare and maintain a Planning Area Map in the General Plan. The City will seek to establish and maintain County concurrence for the map, which applies to the City’s Planning Area outside the urban reserve, including the City’s sphere of influence. The map will show: A. Areas to be kept in permanent open space, including scenic lands, sensitive wildlife habitat, and undeveloped prime agricultural land. B. Existing uses other than open space, relatively far from the City's urban reserve line, which may be maintained but which should not be expanded or made more intense, including institutional uses such as California Men's Colony, Camp San Luis Obispo, and Cuesta College, and scattered residential and commercial developments. C. Existing uses other than open space which may be considered for inclusion within the urban reserve line during the ten-year updates of this element, such as nearby groups of rural homesites. 12.a Packet Pg. 216 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Memorandum of Agreement 34 City of San Luis Obispo and County of San Luis Obispo June 17, 2016 D. Any existing uses other than open space which should be changed, relocated, or removed to allow restoration of the natural landscape or agricultural uses. 1.14.7. Maintain Development Fee Program The City shall maintain a development fee program that covers the costs associated with serving projects with City services and facilities. This maintenance will include periodic review of the fees collected to ensure they are adequate to cover City costs. 12.a Packet Pg. 217 Attachment: a - Memorandum of Agreement Between the City of San Luis Obispo and the County of San Luis Obispo Regarding the City's Attachments A: Public Review Draft SOI/MSR/CE B: Draft Memorandum of Agreement (MOA) C: Recommended Sphere of Influence Map TO: MEMBERS, FORMATION COMMISSION FROM: DAVID CHURCH, AICP, EXECUTIVE OFFICER DATE: JUNE 16, 2016 SUBJECT: STUDY SESSION-CITY OF SAN LUIS OBISPO SPHERE OF INFLUENCE UPDATE/MUNICIPAL SERVICE REVIEW (NO ACTION REQUIRED) Recommendation. It is respectfully recommended that the Commission consider the information provided at this study session and provid e comments to staff as appropriate. Summary. This study session is to provide the Commission and public with information regarding the City of San Luis Obispo Sphere of Influence and Municipal Service Review Update. Attached is the Public Review Draft SOI/MSR Update describing the various population trends, water supply and demand, and governmental structure of the City. Chapter one is an Introduction and Executive Summary to the document. Chapter two contains the Sphere of Influence Update and Chapter three the updated Municipal Service Review. Because no changes to the Sphere of Influence are proposed a Categorical Exemption was determined to be appropriate and can be found in Appendix A. The Draft Memorandum of Agreement would be schedule for consideration by the City and County late summer is in Appendix B. Background. The Sphere of Influence Update and Municipal Service Review for the City of San Luis Obispo have been drafted and released for public review on June 16. The Public Review includes a 45-day period for all interested parties to comment on the documents. The comment period for the Draft documents ends on August 1, 2016. The documents are available online at www.slolafco.com or a CD can be obtained for free by calling the LAFCO office. Hard copies are available at a cost of $13.00. Study Session. During this study session staff will brief the Commission and the public with regard to the Sphere of Influence Update and Municipal Service Review prepared for the City of San Luis Obispo. Staff will summarize the information and determinations found in the draft documents. LAFCO - San Luis Obispo - Local Agency Formation Commission SLO LAFCO - Serving the Area of San Luis Obispo County COMMISSIONERS Chairman FRANK MECHAM County Member Vice-Chairman MARSHALL OCHYLSKI Special District Member ROBERT ENNS Special District Member ROBERTA FONZI City Member BRUCE GIBSON County Member TOM MURRAY Public Member EDWARD WAAGE City Member ALTERNATES DAVID BROOKS Public Member ED EBY Special District Member ADAM HILL County Member JAMIE L. IRONS City Member STAFF DAVID CHURCH Executive Officer RAYMOND A. BIERING Legal Counsel MIKE PRATER Senior Analyst DONNA J. BLOYD Commission Clerk A-2-1 12.b Packet Pg. 218 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) San Luis Obispo LAFCO June 16, 2016 SLO SOI Update/MSR Study Session Page 2 The study session is informational in nature and provides an opportunity to identify issues and questions prior to the public hearing. Also the public is invited to provide any feedback or questions about the documents or the process. No action is requested by the Commission at this time. Please provide us with any comments, insights and questions you may have about the documents or the process . Chapter 1 - Introduction and Executive Summary. This chapter introduces terms and definitions, summarizes the purpose of the documents and describes the process of updating the SOI. The Executive Summary provides a brief summary of each of the factors considered in the Municipal Service Review and the recommendation regarding the SOI. Chapter 2 - Sphere of Influence Update. The Sphere of Influence Chapter describes the requirements of the Cortese-Knox-Hertzberg Act and provides background regarding the existing SOI. It also identifies the S tudy Areas that were evaluated in determining the SOI, the City-County draft agreement, and the LAFCO staff recommendation. The draft MOA found in Appendix B is also summarized in this chapter. Also covered are the factors that are required by CKH for esta blishing a SOI. The Staff Recommendation is to maintain the existing SOI. Chapter 3 - Municipal Service Review. The preparation of a Municipal Service Review is an information-driven activity. We have been assisted by City staff in gathering the information needed to prepare the Sphere Update and MSR. LAFCO staff has taken this information and reviewed, analyzed and summarized the data. The MSR along with the analysis and determinations called for by the Government Code is used as the information base f or the Sphere of Influence Update. The MSR addresses the seven factors that are required to be evaluated. Notice of Exemption (Appendix A). The purpose of the environmental review process is to provide information about the environmental effects of th e actions and decisions made by LAFCO and to comply with the California Environmental Quality Act (CEQA). In this case, it has been determined with certainty that there is no possibility that the project may have a significant environmental effect on the environment and therefore it is found to be exempt from CEQA pursuant to section 15061(b)(3) of the State Guidelines. The Local Agency Formation Commission will file this Notice of Exemption upon approval of the Sphere of Influence Update. Draft Memorandum of Agreement (Appendix B). The process of updating the Sphere of Influence and Municipal Service Review also involved a series of meetings to revise the City-County Memorandum of Agreement (MOA). That MOA covers the areas of most interest to the City. The MOA should be considered by the City and County in late summer, 2016. In the MOA, the City and the County agreed upon the extent of the City’s Sphere of Influence, the development standards and zonin g process. The general approach of the MOA is to ensure close coordination and cooperation between the City and County on the future planning and development of the areas within the City’s SOI boundary. The City and County agreed to maintain the existing SOI. The provisions address regional coordination on various interests including circulation, open space, fire and emergency response services and preservation of agricultural lands. A-2-2 12.b Packet Pg. 219 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) San Luis Obispo LAFCO June 16, 2016 SLO SOI Update/MSR Study Session Page 3 CITY OF MORRO BAY’S SPHERE OF INFLUENCE UPDATE/MUNICIPAL SERVICE REVIEW STATUS UPDATE Summary: This status report is to bring the Commission up-to-date regarding the Sphere of Influence (SOI) update and Municipal Service Review (MSR) being prepared for the City of Morro Bay. Updating the existing City/County Memorandum of Agreement may be part of the SOI update process. The adopted MOA covers several special areas of interest and lays out a process to follow if an area should be considered for future development. The Tri-W property is not currently discussed in the adopted MOA. The City took a 60-day pause to re-consider potential alternative sites to locate the WRF. The Righetti Ranch, Rancho Colina and Tri-W were identified as having the greatest potential for a new Wastewater Treatment Facility site. At the City Council May 10, 2016 meeting the Council voted to take another 30 days to notice surrounding neighbors of the Tri-W site to inform them of this new potential location. The City is expected to select a preferred site to focus an Enviro nmental Impact Report on with the other site studied as alternatives in the EIR. The City Council is expected to hold a meeting on June 14th. Under LAFCO’s SOI Update for the City, the Study Areas will focus primarily on properties being studied for locating a future wastewater treatment facility site. Once the City has selected the preferred site to begin an EIR study, LAFCO would focus on these areas for the update process. Vicinity Map A-2-3 12.b Packet Pg. 220 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CITY OF SAN LUIS OBISPO PUBLIC REVIEW DRAFT SPHERE OF INFLUENCE UPDATE MUNICIPAL SERVICE REVIEW PREPARED BY: SAN LUIS OBISPO LOCAL AGENCY FORMATION COMMISSION JUNE 16, 2016 A-2-4 12.b Packet Pg. 221 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CITY OF SAN LUIS OBISPO PUBLIC REVIEW DRAFT 2 JUNE 2016 SAN LUIS OBISPO LOCAL AGENCY FORMATION COMMISSION Commission ers Chairman: Frank Mecham, County Member Vice Chairman: Marshall Ochylski, Special District Member Roberta Fonzi, City Member Bruce Gibson, County Member Robert Enns, Special District Member Ed Waage, City Member Tom Murray, Public Member Alternates Ed Eby, Special District Member David Brooks, Public Member Jamie Irons, City Member Adam Hill, County Member Staff David Church, AICP, Executive Officer Raymond A. Biering, Legal Counsel Mike Prater, LAFCO Analyst Donna J. Bloyd, Commission Clerk A-2-5 12.b Packet Pg. 222 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CITY OF SAN LUIS OBISPO PUBLIC REVIEW DRAFT 3 JUNE 2016 TABLE OF CONTENTS CHAPTER 1: INTRODUCTION AND EXECUTIVE SUMMARY Introduction ................................................................................................................. 1-1 Service Review and Sphere of Influence Update Process ........................................... 1-2 California Environmental Quality Act ........................................................................... 1-3 Executive Summary ..................................................................................................... 1-5 Recommendation ........................................................................................................ 1-11 CHAPTER 2: SPHERE OF INFLUENCE UPDATE Introduction .................................................................................................................. 2-1 Existing Sphere of Influence ......................................................................................... 2-2 Sphere of Influence Study Areas .................................................................................. 2-4 Study Area 1- Calpoly ....................................................................................... 2-6 Study Area 2- Flora-Alrita ................................................................................. 2-7 Study Area 3- Orcutt ......................................................................................... 2-8 Study Area 4- Broad Street ............................................................................... 2-9 Study Area 5- Airport Area ................................................................................ 2-10 Study Area 6- Chevron ..................................................................................... 2-11 Study Area 7- LOVR/101 .................................................................................. 2-12 Study Area 8- San Luis Ranch .......................................................................... 2-13 Study Area 9- Cerro San Luis ........................................................................... 2-14 Memorandum of Agreement ......................................................................................... 2-15 Conditions of Approval ................................................................................................. 2-15 Present and Planned Land Use .................................................................................... 2-16 Present/Probable Need for Public Services .................................................................. 2-17 Social and Economic Communities of Interest .............................................................. 2-17 Public Facilities and Services of Disadvantaged Unincorporated Communities ............ 2-17 Local Sphere of Influence Guidelines ........................................................................... 2-18 CHAPTER 3: CITY OF SAN LUIS OBISPO Growth and Population.................................................................................................. 3-6 Disadvantage Unincorporated Communities ................................................................. 3-29 Infrastructure Needs and Deficiencies .......................................................................... 3-30 Financing Constraints and Opportunities ...................................................................... 3-72 Opportunities for Shared Facilities ................................................................................ 3-91 Local Accountability/Governance ................................................................................. 3-94 Other Matters ............................................................................................................... 3-99 FIGURES Figure 1-1 City of San Luis Obispo Sphere of Influence Recommendation June 2016 ... 1-12 Figure 2-1 Existing Sphere of Influence .......................................................................... 2-3 Figure 2-2 Study Areas .................................................................................................. 2-5 Figure 2-3 Study Area 1 Calpoly ..................................................................................... 2-6 Figure 2-4 Study Area 2 Flora-Alrita ............................................................................... 2-7 Figure 2-5 Study Area 3 Orcutt ....................................................................................... 2-8 Figure 2-6 Study Area 4 Broad Street ............................................................................. 2-9 Figure 2-7 Study Area 5 Airport Area .............................................................................. 2-10 Figure 2-8 Study Area 6 Chevron ................................................................................... 2-11 Figure 2-9 Study Area 7 LOVR/101 ................................................................................ 2-12 Figure 2-10 Study Area 8 San Luis Ranch...................................................................... 2-13 A-2-6 12.b Packet Pg. 223 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CITY OF SAN LUIS OBISPO PUBLIC REVIEW DRAFT 4 JUNE 2016 Figure 2-11 Study Area 9 Cerro San Luis ....................................................................... 2-14 Figure 3-1 City of San Luis Obispo Existing Sphere of Influence .................................... 3-4 Figure 3-2 Greenbelt ...................................................................................................... 3-5 Figure 3-3 Existing Land Use ......................................................................................... 3-9 Figure 3-4 Development Capacity .................................................................................. 3-14 Figure 3-5 Urban Reserve Line/Urban Service Line ....................................................... 3-26 Figure 3-6 Current Water Supply .................................................................................... 3-34 Figure 3-7 Water Demand Policies ................................................................................. 3-39 Figure 3-8 Pressure Zones ............................................................................................. 3-46 Figure 3-9 Water Providers ............................................................................................ 3-49 Figure 3-10 Monthly Water Comparison ......................................................................... 3-54 Figure 3-11 Monthly Sewer Comparison ........................................................................ 3-54 Figure 3-12 Monthly Water & Sewer Comparison ........................................................... 3-54 Figure 3-13 Fire Station Incidents ................................................................................... 3-61 Figure 3-14 City of San Luis Obispo Violent Crime Rate per 1000 People...................... 3-64 Figure 3-15 City of San Luis Obispo Property Crime Rate per 1000 People ................... 3-64 Figure 3-16 Comparative Property Crime Rates per 1000 People .................................. 3-65 Figure 3-17 Comparative Violent Crime Rates per 1000 People ..................................... 3-66 Figure 3-18 Perception of Safe Community .................................................................... 3-67 Figure 3-19 General Fund Expenditures 2015-2017 ....................................................... 3-72 Figure 3-20 Operating Budget ........................................................................................ 3-76 Figure 3-21 General Fund Budget .................................................................................. 3-76 Figure 3-22 Property Tax Revenues ............................................................................... 3-77 Figure 3-23 Adaptable Revenues ................................................................................... 3-77 Figure 3-24 Reserves ..................................................................................................... 3-78 Figure 3-25 Long-term Debts/Liabilities .......................................................................... 3-78 Figure 3-26 Changes in Fund Balance ........................................................................... 3-79 Figure 3-27 Revenues by Type ...................................................................................... 3-79 Figure 3-28 Rates for Water Use 20 CCF ....................................................................... 3-86 Figure 3-29 City of San Luis Obispo Organizational Chart .............................................. 3-96 TABLES Table 1-1 Historical & Projected Population Growth ....................................................... 1-5 Table 1-2 Estimated Housing Capacity in Expansion Areas ........................................... 1-6 Table 1-3 Current Water Supply ..................................................................................... 1-7 Table 2-1 City of San Luis Obispo Study Areas .............................................................. 2-4 Table 2-2 City of Atascadero Vacant Land Inventory ...................................................... 2-9 Table 3-1 Existing and Proposed Service Providers within the SOI ................................ 3-2 Table 3-2 Existing & Added SOI Areas in 2006 .............................................................. 3-3 Table 3-3 Study Areas in 2016 ....................................................................................... 3-3 Table 3-4 Proposals since 2004 ..................................................................................... 3-6 Table 3-5 Department of Finance Population Estimates ................................................. 3-7 Table 3-6 San Luis Obispo Council of Governments Population Projections .................. 3-8 Table 3-7 RMS Historical and Projected Population Growth ........................................... 3-11 Table 3-8 2010 UWMP Historical and Projected Population Growth ............................... 3-11 Table 3-9 Anticipated Population Growth ....................................................................... 3-12 Table 3-10 Build-Out Summary ...................................................................................... 3-13 Table 3-11 Expansion Areas Phasing Plan..................................................................... 3-14 Table 3-12 Building Permits Issued 2006-2013 .............................................................. 3-15 Table 3-13 Future Non-Residential Projects ................................................................... 3-16 Table 3-14 General Plan Summary Report ..................................................................... 3-17 Table 3-15 2014-2019 SLOCOG Regional Housing Needs Allocation ............................ 3-21 A-2-7 12.b Packet Pg. 224 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CITY OF SAN LUIS OBISPO PUBLIC REVIEW DRAFT 5 JUNE 2016 Table 3-16 Estimated Housing Capacity in Expansion Areas ......................................... 3-27 Table 3-17 Water Supply ................................................................................................ 3-34 Table 3-18 Water Available for Development ................................................................. 3-35 Table 3-19 Water Supply Accounting ............................................................................. 3-35 Table 3-20 Potential Supplemental Water Sources ........................................................ 3-36 Table 3-21 Water Use .................................................................................................... 3-36 Table 3-22 RMS Water Use Estimates ........................................................................... 3-38 Table 3-23 Past, Current and Projected Water Deliveries ............................................... 3-42 Table 3-24 Single-Family Water Rates ........................................................................... 3-52 Table 3-25 Single-Family Sewer Rates .......................................................................... 3-53 Table 3-26 Transportation Network Improvements ......................................................... 3-55 Table 3-27 Transportation Planning Improvements ........................................................ 3-57 Table 3-28 Parking Management ................................................................................... 3-57 Table 3-29 Neighborhood Traffic Management .............................................................. 3-58 Table 3-30 Rail Travel Time & Frequency ...................................................................... 3-61 Table 3-31 Residential Water Rates Comparison ........................................................... 3-86 Table 3-32 Single-Family Water Rates and Monthly Bill ................................................. 3-87 Table 3-33 Single-Family Sewer Rates .......................................................................... 3-88 REFERENCES APPENDICES Appendix A: Environmental Determination Notice of Exemption Appendix B: Draft Memorandum of Agreement Appendix C: LAFCO Actions City of San Luis Obispo 1963 - Present A-2-8 12.b Packet Pg. 225 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) PUBLIC REVIEW DRAFT 1-1 JUNE 2016 Sphere of Influence “…a plan for the probable physical boundary and service area of a local agency or municipality…”. CHAPTER 1 - INTRODUCTION & EXECUTIVE SUMMARY INTRODUCTION The Cortese/Knox/Hertzberg Local Government Reorganization Act of 2000 (CKH Act) requires the Local Agency Formation Commission (LAFCO) to update the Spheres of Influence (SOI) for all applicable jurisdictions in the County every five years or as needed. A Sphere of Influence is defined by Government Code 56425 as “…a plan for the probable physical boundary and service area of a local agency or municipality…”. A SOI is generally considered a 20-year, long- range planning tool. The Act further requires that a Municipal Service Review (MSR) be conducted prior to, or in conjunction with, the update of a Sphere of Influence. The MSR evaluates the capability of a jurisdiction to serve their existing residents and future development in their Sphere of Influence. Chapter Two is the Sphere of Influence Update and describes the requirements of the Cortese-Knox-Hertzberg Act. It also makes recommendations for updating the Spheres of Influence for the City of San Luis Obispo. The Sphere Update is based upon Municipal Service Review Chapter Three that analyze the jurisdiction’s capability to provide services to existing and future residents. The SOI Update and Municipal Service Review are prepared to meet the requirements of the Cortese/Knox/Hertzberg Local Government Reorganization Act of 2000 (CKH). The Sphere of Influence Update and Municipal Service Review discuss the following agency: City of San Luis Obispo in accordance with Section 56430 of the California Government Code. The San Luis Obispo LAFCO’s Municipal Service Review Guidelines were used to develop information, perform analysis and organize this study. The update of the Sphere of Influence for the City recognizes the existing circumstances and recommends no changes to the SOIs (a “Status Quo” recommendation). The legislative authority for conducting Service Reviews is provided in section 56430 of the CKH Act. The Act states, (“That in order to prepare and to update Spheres of Influence in accordance with Section 56425, the Commission shall conduct a service review of the municipal services provided in the County or other appropriate area designated by the Commission …”) A Service Review must have written determinations that address the legislative factors in order to update a Sphere of Influence. A-2-9 12.b Packet Pg. 226 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 1 INTRODUCTION AND EXECUTIVE SUMMARY PUBLIC REVIEW DRAFT JUNE 2016 1-2 SEVEN SERVICE REVIEW FACTORS 1. Growth and Population projections for the affected area 2. Location and characteristics of any disadvantaged unincorporated communities 3. Present and planned capacity of public facilities and adequacy of public services including infrastructure needs or deficiencies 4. Financial ability of agencies to provide services 5. Status of, and opportunity for, shared facilities 6. Accountability for community service needs including governmental structure and operational efficiencies 7. Any other matter related to effective or efficient service delivery, as required by commission policy Information that addresses each of the seven factors is provided in Chapters 3 – the Municipal Service Review. The seven factors are listed below, and Written Determinations for each factor are found after each section. LAFCOs are encouraged to compile a variety of information in preparing a Service Review. LAFCOs also may use a significant proposal (general plan update, master plan, specific plan, etc.) as a way to compile the information needed for a Service Review. Administrative, organizational, and financial information is also collected and evaluated. SERVICE REVIEW & SPHERE OF INFLUENCE UPDATE PROCESS The process for updating the Agency’s Spheres of Influence includes several steps: 1. Gathering and compiling information regarding the jurisdictions service capability. 2. Update of City/County Memorandum of Agreement (MOA) regarding SOI boundaries and development provisions for the Sphere of Influence area. 3. Preparation and release of a Public Review Draft Sphere of Influence Update and Municipal Service Review. Completion of the environmental review process consistent with the California Environmental Quality Act (CEQA). Public Review and Comment period for all documents. 4. If agreed to, City and County approval of a Memorandum of Agreement (Appendix B). LAFCO is required by the CKH Act to give “great weight” to an agreement between the City and the County when considering the Sphere of Influence Update. 5. LAFCO consideration of Sphere of Influence Update, Municipal Service Review, Memorandum of Agreement, and Environmental Review documentation. A-2-10 12.b Packet Pg. 227 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 1 INTRODUCTION AND EXECUTIVE SUMMARY PUBLIC REVIEW DRAFT JUNE 2016 1-3 Past LAFCO Actions. The last SOI Study for San Luis Obispo was completed in 2006 which included generally the same study areas, which expanded or added to the existing areas, totaling 5,930 acres in their Sphere of Influence. Since that time five proposals have been considered and approved by LAFCO. In 2007, the Margarita/Airport Area was annexed approximately 1,100 acres. In 2010, the Madonna/Gap annexation was approved (Target shopping center) a 118 acres area that preserved 19 acres of agricultural land. In 2011, The Orcutt Area was annexed consisting of 230 acres with 79 acres preserved in agriculture and open space. In 2015, a small less than 1-acre (Farmhouse Lane) parcel was annexed to the City. Appendix C contains a table that shows the latest LAFCO actions. Current LAFCO Action. LAFCO is being asked to consider the following actions as a part of this Sphere of Influence Update: 1. Approve and adopt the environmental documentation pursuant to CEQA; 2. Approve the Municipal Service Review found in Chapter Three of this document; and 3. Approve and adopt the Sphere of Influence Update for the City of San Luis Obispo in Chapter Two of this document. Environmental Determination The California Environmental Quality Act ("CEQA") requires that the Commission undertake and review an environmental analysis before granting approval of a project, as defined by CEQA. The MSR’s are categorically exempt from the preparation of environmenta l documentation under a classification related to information gathering (Class 6 - Regulation Section 15306), which states: "Class 6 consists of basic data collection, research, experimental management, and resource evaluation activities which do not result in a serious or major disturbance to an environmental resource. These may be strictly for information gathering purposes, or as part of a study leading to an action which a public agency has not yet approved, adopted, or funded." Furthermore, the SOI update qualify for a general exemption from environmental review based upon CEQA Regulation Section 15061(b)(3), which states: "The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant A-2-11 12.b Packet Pg. 228 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 1 INTRODUCTION AND EXECUTIVE SUMMARY PUBLIC REVIEW DRAFT JUNE 2016 1-4 effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA." There is no possibility that the MSR or SOI update would have a significant effect on the environment because there is no land use changes associated with the document. If the Commission approves and adopts the MSR’s and SOI update and determines that the project is exempt from CEQA, staff will prepare and file a notice of exemption with the Clerk of the County of San Luis Obispo, as required by CEQA Regulation Section 15062. The study of impacts associated with the Sphere of Influence is often speculative since it is unclear what type of project might be proposed or if an area will even be annexed in the future. The City or County studies impacts comprehensively when a project-specific environmental review is completed. The City is in various stages of preparing Specific Plans and Environmental Impact Reports for some of the study areas. LAFCO may use these documents in any future action before LAFCO if deemed appropriate. A-2-12 12.b Packet Pg. 229 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 1 INTRODUCTION AND EXECUTIVE SUMMARY PUBLIC REVIEW DRAFT JUNE 2016 1-5 EXECUTIVE SUMMARY The following is a summary of the key information contained in the Sphere of Influence Update and Municipal Service Review completed for the City of San Luis Obispo. The seven factors that are required to be addressed by the CKH Act are covered in this summary section. The analysis in the chapter that follows evaluates and addresses the factors unique to LAFCO’s role and decision-making authority pursuant to the CKH Act. The following is a summary of the key information contained in this Service Review: 1. Growth & Population According to the 2010 US Census, the City had a population of 45,119. Total housing units were estimated to be 20,779 units. The City estimated build-out population within the current City limits is 56,750. The City’s population grew by 2.1% from 2000 to 2010. In addition to this permanent population, the City has a high number of visitor-serving uses such as hotels, vacation rentals, and restaurants. Water use, wastewater flows and traffic conditions are all affected by these uses and are not reflected in population figures. The City’s Urban Water Management Plan projects the current City limit boundaries to yield a population of 57,200 persons. The 2010 UWMP based its projections from the City’s General Plan. The City of San Luis Obispo has updated its General Plan in 2015 which establishes a growth rate of 1% per year which estimates a build-out population of 56,750 persons. Table 1-1: Historical & Projected Population Growth 1980(1) 1990(1) 2000(1) 2010(2) 2015(2) 2020(2) 2025(2) 2030(2) Population 34,252 41,958 44,619 45,119 44,910 46,110 47,010 48,200 10 Year Increase -- 7,706 2,661 500 -209 1,200 900 1,190 10 year Avg. Increase -- 18.3% 6% 1.1% -<1% 2.6% 1.9% 2.4% Average per Year -- 1.8% <1% <1% -<1% <1% <1% <1% (1) Source: U.S. Census Source: City’s 2010 Urban Water Management Plan. A-2-13 12.b Packet Pg. 230 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 1 INTRODUCTION AND EXECUTIVE SUMMARY PUBLIC REVIEW DRAFT JUNE 2016 1-6 Housing Units and Growth Projections. According to the City’s Housing Element a recent available land inventory has been conducted which concludes the City has additional land available for 3,477 new residential units within the City limits. In completing the recent update of the Housing Element, the City produced a number of studies regarding housing and residential land resources. This section focuses on the growth that may occur in the expansion areas. The following tables summarize the growth that is projected for these expansion areas. Table 1-2: Estimated Housing Capacity in Expansion Areas Expansion Area Estimated Units in City Orcutt-231 acres 979 Margarita-418 Acres 870 Edna Islay West 20 Minor Annexations/Cal Poly (1) 1,191 Totals 3,060 Sources: Housing Element, Appendix C Housing Constraints and Resources, City of San Luis Obispo, (1) Foothill Saddle, Luneta, CDF, Highland, Miossi, Alrita, Maino, Cal Poly-900 student apartments 2. Infrastructure Needs & Deficiencies Location and Characteristics of any Disadvantaged Unincorporated Communities LAFCO is responsible for determining the location and characteristics of any disadvantaged unincorporated communities within or contiguous to the sphere of influence. If a jurisdiction is reasonably capable of providing needed resources and basic infrastructure to disadvantaged unincorporated communities within the sphere of influence or contiguous to the sphere of influence, it is important that such findings of infrastructure and resource availability occur when revisions to the SOI and annexations are proposed by the agency or property owners. San Luis Obispo’s Sphere of Influence does not have any disadvantage communities that have a present and probable need for public facilities and services nor are the areas contiguous to the sphere of influence qualify as a disadvantage community. However, the State Water Board has tentatively identified the Higuera Street Apartments in need of water service by the City under SB88. Higuera Street Apartments is a failing private water system that is within the City’s Sphere of Influence. The City may be able to assist the owner and tenants with an adequate supply of water of good quality through an outside user agreement or annexation. A-2-14 12.b Packet Pg. 231 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 1 INTRODUCTION AND EXECUTIVE SUMMARY PUBLIC REVIEW DRAFT JUNE 2016 1-7 3. Infrastructure Needs & Deficiencies LAFCO is responsible for determining that a jurisdiction is reasonably capable of providing needed resources and basic infrastructure to serve areas already within the City and in the Sphere of Influence. It is important that such findings of infrastructure and resource availability occur when revisions to the SOI and annexations are proposed by the City or property owners. In the case of this SOI Update, it is prudent for LAFCO to analyze present and long-term infrastructure demands and resource capabilities of the City of Paso Robles. LAFCO accomplishes this by evaluating 1) the resources and services that are currently available, and 2) the ability of the City to expand such resources and services in line with increasing demands. Water The City of San Luis Obispo’s Water supply comes from five primary sources: Salinas Reservoir (Santa Margarita Lake) built in 1944, from Whale Rock Reservoir constructed in 1961, some limited use of groundwater started in 1989, most recently San Luis Obispo are participants in the Nacimiento W ater Project, and recycled water is available from the City’s Water Reclamation Facility. The table below shows the City’s current water supply situation. Table 1-3 – San Luis Obispo Current Water Supply Source Amount (acre feet) Groundwater 89 Recycled Water 185 Salinas Res Water 2,851 Whale Rock Water 3,502 Nacimiento Water 5,482 Total 12,109 In 2015, the City reported annual water use of 4,990 acre-feet. The City anticipated future water demand to be 9,096 acre-feet per year (at 114 gpcd consumption rate) at build out under the existing General Plan. A-2-15 12.b Packet Pg. 232 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 1 INTRODUCTION AND EXECUTIVE SUMMARY PUBLIC REVIEW DRAFT JUNE 2016 1-8 Wastewater The City operates the wastewater treatment/reclamation facility conveying approximately 4.5 million gallons of wastewater per day with a capacity of 5.1 million gallons per day. . The system is operating at 88% of capacity. The City is studying the options for expansion of the system to provide adequate capacity as the City continues to grow. Roads The Circulation Element of the City’s General Plan describes how the City will manage transportation issues as the City grows and develops. The Circulation Element was updated in 2015 along with other elements in the General Plan. According to the San Luis Obispo Council of Government’s (SLOCOG) 2014 Regional Transportation Plan a significant increase in traffic volume on Highway 101 is projected from the 2008 number of 57,857 average daily trips to 87,000 average daily trips in 2035. The Level of Service in the San Luis Obispo area on Highway 101 is expected to drop to LOS F. The Central County segment of the route experiences some of the highest volumes in the region. Fire The Fire Department operates out of four stations with fifty-two full time employees. The fire department on average has a response time of 6.08 minutes over the City. The majority of the calls the Fire Department responses to are medical related with a handful of calls being outside of the City on mutual aid responses. In 2009, a Sacramento based Consulting Firm conducted a Fire Department Master Plan for the City of San Luis Obispo that reviewed the records for incidents between fiscal year 2004 and 2008. The study reported an average of 328.27 per month or 10.76 incidents per day. On average each incident logged an average of 2.13 apparatus responses. Police The City of San Luis Obispo provides law enforcement services for the residents of the City. The Police Station is located at the corner of Santa Rosa and Walnut. The Police Department consists of 84.5 employees, 59 of which are sworn police officers. The Department is divided into two bureaus, with a Police Captain commanding each. A-2-16 12.b Packet Pg. 233 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 1 INTRODUCTION AND EXECUTIVE SUMMARY PUBLIC REVIEW DRAFT JUNE 2016 1-9 4. Financing Constraints & Opportunities The City prepares a five-year financial forecast on an annual basis. This forecast, completed in December 2014, indicated that the City no longer faces a continuing long term budget gap. In 2014-15, revenues sources such as sales tax and Transient Occupancy Tax (TOT) have been growing for the past three years with TOT exceeding its pre‐recession peak. The 2015‐17 Financial Plan focused on major new investments and important reinvestments in critical City infrastructure. Measure G, a local ½ percent sales tax was reauthorized by the voters in 2014. The projected revenue is expected to generate $7 million by 2016-17. The General Fund comprises 47% of the City’s total expenditures. The 2015-2017 Financial Plan balances the budget while maintaining the reserves at the policy level of 20%. 5. Opportunities for Shared Facilities The annexation of the SOI study areas to the City may lead to shared roadway infrastructure with the County and the State. The SOI area includes opportunities to created shared facilities such as: Roadway connections Coordinated open space preservation Linkages between City and County recreational trails Preservation and enhancement of Agricultural Lands In the case of roadways and creek trails, the opportunity to coordinate connections between collector and arterial roadways will enhance regional traffic patterns, and will aid in emergency response times. The County has, on occasion, collected impact fees for a City that is affected by a project in the unincorporated areas. This type of coordination can lead to a reduction of impacts and a more positive solution to the problem of development on the City’s fringe. 6. Accountability in Government Structure The City Council is elected in compliance with California Election Laws. The City complies with the Brown Act Open-Meeting Law and provides the public with ample opportunities to obtain information about City issues, including website and phone access. The City‘s website contains A-2-17 12.b Packet Pg. 234 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 1 INTRODUCTION AND EXECUTIVE SUMMARY PUBLIC REVIEW DRAFT JUNE 2016 1-10 a wealth of information about all of the City’s Departments and services. The City Council holds regular meetings at 7:00 p.m. on the first and third Tuesdays of each month in the City Hall Council Chambers, at 990 Palm Street. All Council meetings are televised live and videotaped for later playback. San Luis Obispo does maintain various customer-oriented programs, including a mission statement for each City department, customer satisfaction programs, regular in-house safety training and management, and similar programs designed to enhance the experience for the City customer. REGIONAL ISSUES The following is a summary of issues that are relevant to the San Luis Obispo area, and if further explored could help improve public services to the residents of the area. Emergency Services. An emerging emergency serves trend is beginning to occur on the fringes and in open space preserve and trails areas. Costs associated with fire and emergency response services should be given special attention in these areas. The jurisdictions should continue to work to provide fire and emergency protection service to those areas and the people using the trails. As the areas become more popular with visitors and the needs arise to provide these services greater study and evaluation on coordination and cost sharing should be addressed to ensure emergency responses are efficiently being handled. Regional Circulation. Regional circulation improvements such as Highway 227, Prado Road overcrossing, widening of Tank Farm Road, the LOVR traffic relief project, etc. are examples of regional issues that should be addressed not just by the City alone, but with coordination with the County, SLOCOG, Caltrans and others to assist in associated fiscal impacts and appropriate mitigation measures for development on the fringe. These agencies should work together to improve regional circulation such that future growth should provide for an improved circulation system that would promote maximum connectivity between different parts of the City by planning for and/or constructing new roads, walkways, bike paths, transit facilities, or other means based on Vehicle Miles Travel (VMT) data; cost sharing agreements associated with the future development of City’s Capital Improvement Projects (CIPs) that have regional circulation benefits. A-2-18 12.b Packet Pg. 235 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 1 INTRODUCTION AND EXECUTIVE SUMMARY PUBLIC REVIEW DRAFT JUNE 2016 1-11 RECOMMENDATION Based upon the information contained in Chapters 2 and 3 of this document, and the environmental determination, it is recommended that the Atascadero Sphere of Influence remain unchanged and be re-adopted by LAFCO. Chapter 2, Sphere of Influence Update, provides more detailed information regarding the basis for this recommendation. CHAPTER 2 SPHERE OF INFLUENCE UPDATE The Sphere of Influence Chapter describes the requirements of the Cortese-Knox-Hertzberg Act and provides background regarding the existing SOI for the City. It also identifies the Study Areas that were evaluated in determining the SOI’s, the City-County agreement for San Luis Obispo, and the LAFCO staff recommendation. The Draft MOA for the City of San Luis Obispo can be found in Appendix B as well as summarized in this chapter. Also covered are the factors that are required by CKH for establishing a SOI. The Staff Recommendation is to maintain the existing SOI for City of San Luis Obispo. A-2-19 12.b Packet Pg. 236 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 1 INTRODUCTION AND EXECUTIVE SUMMARY PUBLIC REVIEW DRAFT 1-12 JUNE 2016 Figure 1-1 – Recommended Sphere of Influence A-2-20 12.b Packet Pg. 237 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) PUBLIC REVIEW DRAFT SOI/MSR 2-1 JUNE 2016 CHAPTER 2 SLO – SPHERE OF INFLUENCE UPDATE INTRODUCTION This Sphere of Influence (SOI) Update chapter is prepared for the City of San Luis Obispo and is based upon the following Municipal Service Review (Chapter 3) that analyzes the City’s capability to serve existing and future residents. The SOI Update and Service Review were prepared to meet the requirements of the Cortese/Knox/Hertzberg Local Government Reorganization Act of 2000 (CKH). The fundamental role of the Local Agency Formation Commission, LAFCO, is to implement the CKH Act, consistent with local conditions and circumstances. LAFCO’s decisions are guided by the CKH Act, found in Government Code 56000, et seq. The major goals of LAFCO include: Encouraging orderly growth and development which are essential to the social, fiscal, and economic well-being of the state; Promoting orderly development by encouraging the logical formation and determination of boundaries and working to provide housing for families of all incomes; Discouraging urban sprawl; Preserving open space and prime agricultural lands by guiding development in a manner that minimizes resource loss; Promoting logical formation and boundary modifications that direct the burdens and benefits of additional growth to those local agencies that are best suited to provide necessary services and housing; Making studies and obtaining and furnishing information which will contribute to the logical and reasonable development of local agencies and shaping their development so as to advantageously provide for the present and future needs of each county and its communities; Determining whether new or existing agencies can feasibly provide needed services in a more efficient or accountable manner and, where deemed necessary, consider reorganization with other single purpose agencies that provide related services; Updating SOIs every five years or as necessary. A-2-21 12.b Packet Pg. 238 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 2 SPHERE OF INFLUENCE UPDATE PUBLIC REVIEW DRAFT SOI/MSR 2-2 JUNE 2016 To carry out State policies, LAFCO has the power to conduct studies, approve or disapprove proposals, modify boundaries, and impose reasonable terms and conditions on approval of proposals. Existing law does not provide LAFCO with direct land use authority, although some of LAFCO’s discretionary actions consider land use as a factor in the decision making process. LAFCO is expected to weigh, balance, deliberate, and make determinations regarding a specific action or proposal. An important tool used in implementing the CKH Act is the adoption of a Sphere of Influence (SOI) for a jurisdiction. A SOI is defined by Government Code 56425 as “…a plan for the probable physical boundary and service area of a local agency or municipality…”. A SOI represents an area adjacent to a city or district where a jurisdiction might be reasonably expected to provide services over the next 20 years. This chapter, along with the following Municipal Service Review, provides the basis for updating the City of San Luis Obispo’s Sphere of Influence, which is required to be updated every five years or as needed. This Sphere of Influence Update chapter addresses the key factors called for in the Cortese/Knox/Hertzberg Act by referring to information contained in the Service Review. Also, the following written determinations must be addressed according to section 56425(e)(1-4) of the Cortese/Knox/Hertzberg Act: Present and planned land uses in the area, including agriculture, and open space lands; Present and probable need for public facilities and services in the area; Present capacity of public facilities and adequacy of public services that the agency provides or is authorized to provide; and Existence of social or economic communities of interest in the area if the Commission determines that they are relevant to the agency. The present and probable need for those public facilities and services of any disadvantaged unincorporated communities within the existing sphere of influence. EXISTING SPHERE OF INFLUENCE The City’s existing Sphere of Influence is approximately 5,930+/- acres beyond the City limits and includes nine areas. The nine areas include CALPOLY, Florita-Alrita, Orcutt, Broad Street, Airport, Chevron, LOVR/101, San Luis Ranch and Cerro San Luis area. The map on the next page shows the existing Sphere of Influence of the City. A-2-22 12.b Packet Pg. 239 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 2 SPHERE OF INFLUENCE UPDATE PUBLIC REVIEW DRAFT SOI/MSR 2-3 JUNE 2016 Figure 2-1 – SLO’s SOI CALPOLY Florita- Alrita Broad Street Orcutt Airport Chevron LOVR/ 101 San Luis Ranch Cerro San Luis Area A-2-23 12.b Packet Pg. 240 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 2 SPHERE OF INFLUENCE UPDATE PUBLIC REVIEW DRAFT SOI/MSR 2-4 JUNE 2016 SPHERE OF INFLUENCE STUDY AREAS For analysis purposes, the City of San Luis Obispo and LAFCO staff have agreed and prepared a map that includes the existing SOI properties to be re-considered for the Sphere of Influence. The Study Areas are used to help analyze and identify which properties should be included and which should be excluded from the Sphere of Influence. A summary of the Study Areas are listed in the table below: Table 2-1: Study Areas Study Areas Acres Land Use/Zoning Existing Land Use Build-Out Potential Area #1 - CALPOLY 1,057 Public Facility Residential/Grazing Unknown student housing Area #2 - Flora-Alrita 237 Rural Lands Open Space 0 units Area #3 - Orcutt 175 Agriculture/Residential Suburban Residential Rural 17 units Area #4 - Broad St. 96 Agricultural/Commercial Commercial/Grazing 0 units Area #5 - Airport 544 Agriculture/Comm. /Industrial Commercial/Industrial /Grazing 0 units Area #6 - Chevron 912 Agriculture/Rec Grazing Unk units Area #7 – LOVR/Hwy101 1,180 Agriculture/Rural Lands Grazing Unk units Area #8 – San Luis Ranch 130 Agriculture Crops 500 units Area #9 - Cerro San Luis 1,600 Agriculture Grazing/Open Space 0 units Source: SLO County Planning & Building Department, General Plan. The Study Areas are described in more detail on the following pages and include: a map that focuses on the particular area, the recommendation made by LAFCO Staff and the recommendation by the Memorandum of Agreement (MOA). The discussion addresses the size and location of the area, current zoning, possible City zoning for each area and other relevant information. The MOA ensures a close coordination and cooperation between the City and County on the future planning and development of the areas within the City’s SOI boundary. Greater detail is provided later in this chapter. The City recently completed an update to their General Plan Land Use Element, Circulation Element and Housing Element that addressed potential expansion into the existing Sphere of Influence areas. Therefore, no additional properties are considered for addition into the Sphere of Influence consistent with the update to the General Plan and the City’s vision for future growth based on resource constraints, land use issues, and/or infrastructure constraints. A-2-24 12.b Packet Pg. 241 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 2 SPHERE OF INFLUENCE UPDATE PUBLIC REVIEW DRAFT SOI/MSR 2-5 JUNE 2016 Figure 2-2 – Study Areas Study Area #1 Study Area #2 Study Area #4 Study Area #3 Study Area #5 Study Area #6 Study Area #7 Study Area #8 Study Area #9 2015 A-2-25 12.b Packet Pg. 242 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 2 SPHERE OF INFLUENCE UPDATE PUBLIC REVIEW DRAFT SOI/MSR 2-6 JUNE 2016 SOI Study Area #1 – Calpoly Area (Located in SLO County; within the SOI) The 1,057-acre area is just north of the City limits consists of six parcels primarily under Calpoly’s control. A 4-acre parcel is owned by Avila Frank Heirs and the City owns a 0.5 acre parcel. A portion of the area is located across from the college adjacent to Hwy 1 that is also owned by the school. The SOI covers the campus and surrounding areas. The California State University has various plans for expanding student and facility housing as well as campus facilities. Cal Poly’s plan for the next 20 years calls for an ambitious rethinking of the campus that would expand north to create a new hub of student life, reroute cars out of the core and add thousands of new living units for students, faculty and staff. In addition, the university wants to add a hotel and conference center, create space for Greek houses and clubs, and explore the idea of year-round instruction by expanding summer classes. The university updated their Master Plan that proposes a variety of new uses aimed at making the most of campus property. All of the options and potential ideas for development are conceptual at this point. City/County MOA. This area should be included in the SOI LAFCO Staff Recommendation. The SOI should include Area One. The City and the University have a unique relationship with each other. Both the entities plans for future growth have a responsibility to consider each other given the impacts any changes would have on the City. It may become mutually beneficial for CALPOLY to be annexed to the City at some point. Figure 2-3 SOI Study Area #1 Study Area City Limit URL 25 acres – Public Facility 1 A-2-26 12.b Packet Pg. 243 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 2 SPHERE OF INFLUENCE UPDATE PUBLIC REVIEW DRAFT SOI/MSR 2-7 JUNE 2016 SOI Study Area #2 – Flora-Alrita (Located in SLO County; within the SOI). This 237-acre area is adjacent to the City and is located above Flora and Alrita Streets. The area is identified in the General Plan as the Goldtree area. The area was included in the City’s Sphere of Influence because of the potential for additional residential development on the lower slopes of the parcels, and the possibility of securing open space dedication on the upper slopes. Providing water service to these parcels is made very difficult because of their height and steep terrain. Most of the area is above the 460-foot contour, the City’s hillside development limit. Water service could be provided, but the system would have to be properly designed and would be expensive. The City requires a 4 to 1 ratio of open space to developable land for this area, significantly limiting the size of development that could occur on the site. City/County MOA. This area should be included in the SOI. LAFCO Staff Recommendation. The SOI should include Area Two. This area is a logical extension of the City’s boundaries. The City’s Land Use and Open Space policies and standards would manage any development proposed in this area. The Existing SOI may be able to develop several residences in the area because they can meet the City’s open space requirements. Maintaining the properties in the SOI would also provide the City and property owners more flexibility in terms of future development proposals (i.e. meeting the 4:1 open space requirement). The City is capable of providing any services needed to serve the area. The City requires that the developer pay for infrastructure improvements and other needed facilities and resources. Figure 2-4 SOI Study Area #2 Study Area City Limit URL 237 acres – Open Space 2 A-2-27 12.b Packet Pg. 244 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 2 SPHERE OF INFLUENCE UPDATE PUBLIC REVIEW DRAFT SOI/MSR 2-8 JUNE 2016 SOI Study Area #3 – Orcutt Area (Located in SLO County; within the SOI). This 175-acre area is located northeast of Orcutt Road and is adjacent to the City. The area is zoned Residential Suburban and is largely built-out under the 1 unit per 5 acre density allowed under County standards. The area consists of 17 parcels with 9 existing residences. The County’s General Plan designates the north parcels of the study area as being part of the Urban Reserve Area, while the southern portion of the Study Area is not in the County’s Urban Reserve Area and is outside the City’s Urban Reserve Line designated as Agriculture (Wixom Ranch). It is unlikely that increased development of these parcels would be able to occur unless they were annexed to the City. The area currently receives water service from groundwater and the homes are served by individual septic tanks to meet the wastewater needs. Law enforcement is handled by the County Sheriff and Fire response by the County Fire Department. The first responder to a call would likely be the City Police and Fire units given their closer proximity to the area and the Automatic and Mutual Aid Agreements that exist between the County and City emergency response organizations. City/County MOA. This area should be included in the SOI. LAFCO Staff Recommendation. The SOI should continue to include Area #3. If the property owners chose to develop in the County, it is unlikely that urban densities would be achieved because of the County’s open space and agricultural policies. The County’s clustering and open space policies may allow for the preservation of the rural character of the area and may be a more appropriate use. Figure 2-5 SOI Study Area #3 Study Area City Limit URL 175 acres – Residential & Ag 3 A-2-28 12.b Packet Pg. 245 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 2 SPHERE OF INFLUENCE UPDATE PUBLIC REVIEW DRAFT SOI/MSR 2-9 JUNE 2016 SOI Study Area #4 – Broad Street (Located in SLO County; within the SOI). This 96-acre area is located on the southeast side of the City adjacent to Broad Street and includes 39 parcels. The Fiero Lane Water Company provides water service in the area. The private water company has had some difficulties with water quality. The zoning, water quality, permit approvals and location of this area may support its eventual annexation to the City. The large commercial development that has already been approved could reasonably be expected to be served by the City at some point in the next 20 years. City/County MOA. This area should be included in the SOI. LAFCO Staff Recommendation. The SOI should continue to include Area Four. This area is logical extension of the City’s boundaries. The proximity of this area to the City boundaries, a major roadway (Broad St.), and the type of land uses being approved make this area one that could be served by the City. The County has already approved major commercial development in the area. The City is capable of providing any urban services needed to serve the area. The private water company is facing difficulties providing water service in the area. The City has policies that require the developer to pay for infrastructure improvements and other needed facilities and resources. Figure 2-6 SOI Study Area #4 Study Area City Limit URL 96 acres – Commercial/Grazing 4 A-2-29 12.b Packet Pg. 246 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 2 SPHERE OF INFLUENCE UPDATE PUBLIC REVIEW DRAFT SOI/MSR 2-10 JUNE 2016 SOI Study Area #5 – Airport Area (Located in SLO County; within the SOI). The Airport Area Specific Plan provides standards and policies for future development of the area. The EIR for this plan has been certified by the City and the Plan has been adopted. The Airport Area Specific Plan consists of 1,500 acres of land adjacent to the San Luis Obispo County Regional Airport bordered by the Margarita Area, South Higuera Street, South Broad Street and Buckley Road. For purposes of this SOI Study Area the Airport Area Specific Plan is divided into two Study Areas titled Airport Area and Chevron. The Airport Area consists of the County Airport and surrounding commercial and industrial area. Study Area #6 includes the balance of the Specific Plan. The Airport Specific Plan envisions a mixture of open space, agriculture, business park and industrial development. City/County MOA. The SOI should continue to include Area #5. LAFCO Staff Recommendation. The SOI should include Area Five. This area is presently in the SOI and is covered by the Airport Area Specific Plan. The vision is that the Airport Area be served by the City and the Specific Plan be implemented. The Commission approved and Outside User Agreement for the Fiero Lane Mutual Water Company to be served by the City for water and wastewater services with the condition an annexation application be submitted in the near-term. Figure 2-7 SOI Study Area #5 Study Area City Limit URL 544 acres – Commercial/Industrial 5 A-2-30 12.b Packet Pg. 247 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 2 SPHERE OF INFLUENCE UPDATE PUBLIC REVIEW DRAFT SOI/MSR 2-11 JUNE 2016 SOI Study Area #6 – Chevron (Located in SLO County; within the SOI). This 912-acre area includes the Drake Farms north of Buckley (37 acres). The 37-acre area on the south side is zoned agriculture and is producing high-value row crops on some parcels. Continued industrial development of the area is likely and the need for City services will increase over the next 20 years. The City Council directed that the area north of Buckley Road be included in the Airport Area Specific Plan (AASP). Chevron is currently undergoing remediation and development of the 332-acre tank farm property surrounding Tank Farm Road north of the airport. Remediation of the property requires several activities expected to occur over a 3-year period: demolishing existing buildings, excavating top soil, site re-contouring, and capping. Following the remediation project, approximately 250 acres of the property would become permanent open space. A portion of the property would be for future development of a business park and service-commercial uses. Up to 15 acres may also be reserved for a recreation area. Proposed development would occur in several phases over a 25-year period. Chevron is proposing a development agreement with the City. The project site is in the County but is within the City’s SOI and is designated in the AASP. City/County MOA. The SOI should continue to include Area #6. LAFCO Staff Recommendation. The SOI should include Area Six. This area is a logical extension of the City’s boundaries. The proximity of this area to the City boundaries, a major roadway (Tank Farm, Buckley Rd.), and the type of land uses being approved make this area one that could be served by the City. The City is capable of providing for any services needed to serve the area. Figure 2-8 SOI Study Area #6 Study Area City Limit URL 912 acres – Agricultural 6 A-2-31 12.b Packet Pg. 248 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 2 SPHERE OF INFLUENCE UPDATE PUBLIC REVIEW DRAFT SOI/MSR 2-12 JUNE 2016 SOI Study Area #7 – LOVR/101 (Located in SLO County; within the SOI). This 1,180-acre area is located southwest of the City next to Los Osos Valley Road (LOVR) and includes land that is zoned agriculture. Home Depot is located to the north, auto sales to the east, commercial development and Highway 101 to the south, and agricultural land (grazing) to the west. It is anticipated that this area would develop with commercial land uses located nearer to the Highway and roads. The balance of the properties may be used to meet the City’s open space requirements. The area to the south includes three parcels and approximately 470 acres. Much of the area is steep hillside and would likely be used to meet the City’s greenbelt policies. The property west of the Mountainbrook Church is the Filipponi (West) Ranch (approximately 220 acres). The parcel just to the south is the City-owned Johnson Ranch (242 acres). It has been the City’s practice to include City-owned open space lands within the city limits so that city open space regulations can be enforced. Under General Plan policies, wetlands must be preserved as open space. If eventually annexed, portions closest to LOVR may have development potential; wetlands would be identified and designated as Open Space at a 4:1 ratio of open space to developable land. City/County MOA. The SOI should continue to include Area #7. LAFCO Staff Recommendation. The SOI should include Area Seven. This area is a logical extension of the City’s boundaries. The proximity of this area to the City boundaries, major roadways (101, Higuera, Buckley Rd.), and the type of land uses being approved make this area one that could be served by the City. The City also owns 220 acres that have been dedicated to open space. If this property were annexed into the City, the City would not have to pay property taxes on the parcel. The City is capable of providing any services needed to serve the area. The City has policies that require the developer to pay for infrastructure improvements and other needed facilities. Two Open Space Easements exists in the area. Figure 2-9 SOI Study Area #7 Study Area City Limit URL 1,180 acres – Grazing land 7 A-2-32 12.b Packet Pg. 249 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 2 SPHERE OF INFLUENCE UPDATE PUBLIC REVIEW DRAFT SOI/MSR 2-13 JUNE 2016 SOI Study Area #8 – San Luis Ranch (Located in SLO County; within the SOI). The San Luis Ranch development includes partial development of the 130 acres. The City has development a preliminary draft Specific Plan for the area. Activity would involve a 200-room hotel and conference center, commercial office space, Commercial-retail center and residential. San Luis Ranch Specific Plan Area shall not exceed 500 units (excluding affordable units). Infrastructure requirement would include roads, water and wastewater, and stormwater conveyance systems. The Plan calls for setting aside land for open space and agriculture (approximately 62 acres). The set aside includes 50 acres of agriculture. Interim Open Space (4.41 acres) is the existing heron habitat. City/County MOA. The SOI should continue to include Area #8. LAFCO Staff Recommendation. The SOI should continue to include Area Eight. This area is presently zoned agriculture and has long been envisioned to annex into the City. Figure 2-10 SOI Study Area #8 Study Area City Limit URL 130 acres – Crop land 8 A-2-33 12.b Packet Pg. 250 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 2 SPHERE OF INFLUENCE UPDATE PUBLIC REVIEW DRAFT SOI/MSR 2-14 JUNE 2016 SOI Study Area #9 – Cerro San Luis (Located in SLO County; within the SOI). This 1,600-acre Study Area is located on the northwest side of the City with Foothill Blvd. as the northern boundary and Los Osos Valley Road as the border to the west. The area includes land that is zoned Agriculture and nine single-family residences that exist along the south side of Foothill Boulevard. These are mostly half-acre lots that have already been developed. Ten of the properties (1,202 acres-87%) are owned by the Madonna Family. Congregation Beth-David has received approval from the County to build a worship facility at the corner of LOVR and Foothill. The property just south of the Congregation is owned by Mr. Dan DeVaul. A large portion of this area includes Cerro San Luis and would be considered for inclusion into the City’s open space program if annexed into the City because of the steep topography, wetlands and sensitive habitat. City/County MOA. The SOI should continue to include area #9. LAFCO Staff Recommendation. The SOI should continue to include Area Nine. This area is a logical extension of the City’s boundaries. The proximity of this area to the City’s boundaries, major roadways, and the type of land uses being approved by the County (churches, schools, residences, etc.) make this area one that could eventually be served by the City. The City’s emergency response agencies are often the first responder in this area in emergency situations. Also, Cerro San Luis is often identified as part of the City and would be a rational addition to the City’s open space program. Foothill and Los Osos Valley Road make logical boundaries for the City Limits. The City is capable of providing any services needed to serve the area. The City has policies that require the developer to pay for infrastructure improvements and other needed facilities and resources. Figure 2-11 SOI Study Area #9 Study Area City Limit URL 1,600 acres – Open Space 9 A-2-34 12.b Packet Pg. 251 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 2 SPHERE OF INFLUENCE UPDATE PUBLIC REVIEW DRAFT SOI/MSR 2-15 JUNE 2016 Memorandum of Agreement The City Council and County Board of Supervisors will be considering the Memorandum of Agreement (MOA) between the City of San Luis Obispo and the County of San Luis Obispo in summer of 2016. That MOA covers the areas of most interest to the City and will be in place under this update. The draft MOA is included as Appendix B. The CKH Act requires that this agreement be given “great weight” by the Commission in making its decision regarding the update of the City’s SOI. The City and the County agreed upon the extent of the City’s Sphere of Influence, the development standards and zoning process. The general approach of the MOA is to ensure close coordination and cooperation between the City and County on the future planning and development of the areas within the City’s SOI boundary. Key provisions of the MOA include the following: Written documentation to use other jurisdictions’ services as a way to mitigate an impact to services; Referral of projects in the fringe area to the City and County; Inclusion of growth management policies; Fair distribution of mitigation/impact fees; Meetings among emergency response agencies to discuss impacts and fiscal issues; Prior City review of projects submitted to County & written documentation that the City will not consider annexing the project; and Coordination of City and County agricultural and open space policies. The MOA helps enhance the communication between the City and the County and helps to clarify the process for developing the SOI areas. Also included in the MOA are the relevant goals from the each jurisdiction’s General Plan. Conditions of Approval The following conditions of approval are adopted based on this updated Sphere of Influence Update, Municipal Service Review, Memorandum of Agreement, the environmental review, and public input. These reflect the current situation for services and protection of agricultural and open space lands. A-2-35 12.b Packet Pg. 252 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 2 SPHERE OF INFLUENCE UPDATE PUBLIC REVIEW DRAFT SOI/MSR 2-16 JUNE 2016 WATER a. As a condition of an annexation application being filed with LAFCO, the City shall document with a water supply analysis that an adequate, reliable, and sustainable water supply is available and deliverable to serve the areas proposed for annexation. AGRICULTURE & OPEN SPACE a. The City shall identify all agricultural and open space lands to be protected in the annexation areas when prezoning or preparing land use entitlements for an area. b. Prior to LAFCO filing with the Board of Equalization the certificate of completion (if an annexation is approved), conservation easement(s) or other appropriate mitigation measures as listed in LAFCO’s Agricultural Policy 12, shall be recorded on the deed(s) of the properties affected by the annexation specifying the areas to be protected in perpetuity. PRESENT AND PLANNED LAND USE The land use zoning within the proposed Study Areas of the Sphere of Influence is Agriculture to industrial and open space. The planned use for areas might include commercial, residential, and open space. The proposed SOI area compares favorably with the existing pattern of development and would promote the efficient provision of public services, focus development to the existing urban area, encourage the preservation of open space and agricultural land and would further discourage urban sprawl in the area. The City’s General Plan policies enable the City to effectively manage the growth and development within this area. The policies would encourage a more compact urban form, preservation of agricultural and open space, efficient provision of public services, and a more efficient circulation pattern. The recommend SOI area would promote the efficient provision of public services, focus development towards the existing urban area, encourage the preservation of open space and agricultural land and would further discourage urban sprawl. Pursuant to the CKH Act the following determinations must be made by LAFCO to approve the Sphere of Influence. A-2-36 12.b Packet Pg. 253 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 2 SPHERE OF INFLUENCE UPDATE PUBLIC REVIEW DRAFT SOI/MSR 2-17 JUNE 2016 PRESENT/PROBABLE NEED FOR PUBLIC SERVICES The present need for public services in the proposed SOI area varies in the different areas. Many of the properties’ current uses are for agricultural and open space purposes. The probable need for public services in these areas is low. In other areas such as San Luis Ranch (Study Area #8), Chevron (Study Area #6), and Broad Street (Study Area #4) the probable need for public services will be greater when development occurs. It’s likely that urban levels of development will be proposed in the Sphere of Influence. SOCIAL AND ECONOMIC COMMUNITIES OF INTEREST The City of San Luis Obispo has a variety of social and economic communities of interest, including numerous businesses, schools, churches, public sector facilities, and other Community Service programs that serve residents. If the development of the SOI is managed pursuant to the policies of the City, these areas should be a net benefit to the social and economic communities of interest. The existing social fabric of the City will change by adding this area into the Sphere. It is likely, however, that this change will be positive, bringing in new families and economic buying power as well as possible revenues that could help the City’s budget. Industrial, commercial, and retail areas could bring jobs and economic growth into the City. Chapter Three of this report provides information that documents the effect of the proposed Sphere of Influence on the City and evaluates the City’s ability to manage expansions in these areas. Present and Probable need for Public Facilities and Services of Disadvantaged Unincorporated Communities The City of San Luis Obispo has a variety of economic diversity that lives within the City limits and surrounding area. Disadvantaged community means a community with an annual median household income that is less than 80 percent of the statewide annual median household income. Generally the City of San Luis Obispo’s Sphere of Influence does not qualify under the definition of disadvantage community for the present and probable need for public facilities and services. The State Water Board has identified the Higuera Street Apartments as a potential disadvantaged community with a failing private water system that could be extended services from the City by either an outside user agreement or annexation. A-2-37 12.b Packet Pg. 254 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 2 SPHERE OF INFLUENCE UPDATE PUBLIC REVIEW DRAFT SOI/MSR 2-18 JUNE 2016 LOCAL SPHERE OF INFLUENCE GUIDELINES The Cortese/Knox/Hertzberg Act (CKH Act) requires that each Commission establish written policies and procedures. The Act also states that LAFCOs are to exercise their powers consistent with those policies and procedures. San Luis Obispo LAFCO policies encourage and provide for well-ordered, efficient urban development patterns, balanced with preserving open space and agriculture land while discouraging urban sprawl. This Sphere of Influence Update and Municipal Service Review for the City of San Luis Obispo is consistent with those polices and the purposes of LAFCO. The recommended SOI discourages urban sprawl and encourages the preservation of open space and agricultural land through the implementation of the City’s Open Space program and policies by maintaining the existing Sphere of Influence. Inclusion in the City’s SOI also provides for the more efficient provision of public services and is consistent with the policies of the San Luis Obispo LAFCO. The City and County have adopted programs and policies in their General Plans to preserve the agricultural lands and natural resources surrounding the City which is consist with LAFCO’s policies. A-2-38 12.b Packet Pg. 255 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) PUBLIC REVIEW DRAFT 3-1 JUNE 2016 CHAPTER 3 SAN LUIS OBISPO – MUNICIPAL SERVICE REVIEW The legislative authority for conducting Municipal Service Reviews is provided in Section 56430 of the Cortese-Knox-Hertzberg Act (CKH). The Act states that, in order to update Spheres of Influence in accordance with Government Code Section 56425, LAFCOs are required to conduct a service review of the municipal services provided by the jurisdiction. The Municipal Service Review factors that need to be addressed include: 1. Growth and Population projections for the affected area 2. Location and characteristics of any disadvantaged unincorporated communities 3. Present and planned capacity of public facilities and adequacy of public services, including infrastructure needs or deficiencies 4. Financial ability of agency to provide services 5. Status of, and opportunity for, shared facilities 6. Accountability for community service needs including governmental structure and operational efficiencies 7. Any other matter related to effective or efficient service delivery, as required by commission policy The above-listed factors are addressed in this chapter and written determinations are included for each factor as called for in the CKH Act. The table below indicates both the existing and possible agencies that could provide services to the SOI area. This assumes that the properties in the SOI area are eventually annexed into the City and are not served through an Outside User Agreement or some other mechanism. Typically, upon annexation, the City provides a full array of public services to the property or area being annexed. A-2-39 12.b Packet Pg. 256 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-2 JUNE 2016 Table 3-1: Existing & Proposed Service Providers within SOI Service Existing Agency Providing Services for SOI Areas Agency to Provide Services for SOI Areas General Government (including Governing Board, Counsel, Assessor, Finance and General Administration) County of San Luis Obispo City of San Luis Obispo and County of San Luis Obispo Water Service Individual Wells or community water system City of San Luis Obispo Wastewater collection, treatment and disposal County of San Luis Obispo Public Works or Septic Systems City of San Luis Obispo Storm water drainage, flood control County of San Luis Obispo Public Works City of San Luis Obispo Roads, Circulation, Street Maintenance Street Lighting County of San Luis Obispo City of San Luis Obispo Public Transportation SLO Transit Authority City of San Luis Obispo Law Enforcement and Fire Protection Services County Sheriff/County Fire Department City of San Luis Obispo Police and Fire Departments Community Development/Planning and Building Services, Code Enforcement County of San Luis Obispo City of San Luis Obispo Solid Waste County of San Luis Obispo-via contractor or individual responsibility City of San Luis Obispo Parks and Recreation County of San Luis Obispo City of San Luis Obispo Library County of San Luis Obispo City of San Luis Obispo The San Luis Obispo Sphere of Influence was most recently updated in 2006, and included eight study areas, which expanded or added to the six existing areas, totaling 5,930 acres Sphere of Influence. The eight areas included were 24ac Filliponi, 169ac expansion of Florita- Alrita, 105ac Wixcom, 70ac Righetti Hill (now part of the Orcutt Specific Plan Annexation #79), 185ac Broad Street, 519ac Avlia Ranch, 870ac LOVR/101, and 1,386ac Cerro San Luis area. The existing areas were reconfirmed and included 64ac Florita-Alrita, 274ac Orcutt Area ( portions annexed in 2011), 1,100ac Airport Area (portions annexed in 2007), 185ac Dalidio/McBride, 118ac Madonna (annexed in 2010), and 520ac Calpoly area. The now nine sites comprise the present day San Luis Obispo SOI. Figure 3-1 shows the adopted Sphere of Influence. Figure 3-2 shows the City of San Luis Obispo “Greenbelt” which indicates where outside the urban reserve line, undeveloped land should be permanently protected as open space. A-2-40 12.b Packet Pg. 257 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-3 JUNE 2016 Table 3-2: Existing & Added SOI Areas in 2006 Update SOI Area Acres Existing or added to SOI in 2006 Status Filliponi 24ac added SOI Florita-Alrita 169ac expanded SOI Wixcom 105ac added SOI Righetti Hill 70ac expanded Annexed Broad Street 185ac added SOI Avlia Ranch 519ac added SOI LOVR/101 870ac added SOI Cerro San Luis area 1,386ac added SOI Florita-Alrita 64ac existing SOI Orcutt 274ac existing Annexed Airport Area 1,100ac existing SOI Dalidio/McBride 185ac existing SOI portion Anx Madonna/Gap 118ac existing Annexed Calpoly 520ac existing SOI Table 3-3: Study Areas in 2016 Update Study Areas Acres Land Use/Zoning Existing Land Use Build-Out Potential Area #1 - CALPOLY 1,057 Public Facility Residential/Grazing Unknown student housing Area #2 - Flora-Alrita 237 Rural Lands Open Space 0 units Area #3 - Orcutt 175 Agriculture/Residential Suburban Residential Rural 17 units Area #4 - Broad St. 96 Agricultural/Commercial Commercial/Grazing 0 units Area #5 - Airport 544 Agriculture/Comm. /Industrial Commercial/Industrial /Grazing 0 units Area #6 - Chevron 912 Agriculture/Rec Grazing Unk units Area #7 – LOVR/Hwy101 1,180 Agriculture/Rural Lands Grazing Unk units Area #8 – San Luis Ranch 130 Agriculture Crops 500 units Area #9 - Cerro San Luis 1,600 Agriculture Grazing/Open Space 0 units Source: SLO County Planning & Building Department, General Plan A-2-41 12.b Packet Pg. 258 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-4 JUNE 2016 Figure 3-1 - San Luis Obispo’s Existing SOI Madonna Annexed In 2010 Orcutt Annexed in 2011 Airport Annexed in 2007 Margarita Annexed in 2007 Farmhouse Annexed in 2015 A-2-42 12.b Packet Pg. 259 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-5 JUNE 2016 Figure 3-2 – Greenbelt A-2-43 12.b Packet Pg. 260 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) PUBLIC REVIEW DRAFT 3-6 JUNE 2016 3.1 GROWTH AND POPULATION PROJECTIONS FOR THE AFFECTED AREA Purpose: To identify future growth patterns and project population increases. POPULATION This factor is intended to identify growth and population projections for the affected areas of a jurisdiction. This section will use various sources of information to project growth and population for the City of San Luis Obispo. The previous Sphere of Influence and Municipal Service Review Update for San Luis Obispo provides background information. The table below summarizes proposals considered by LAFCO since 2004 to the present. Table 3-4 –Proposals Since 2004 Date Action Proposal Acreage Status 4/16/2015 Annexation Anx #78 to SLO (Farmhouse) 0.74 Approved 4/16/15 4/21/2011 Annexation Anx #79 to SLO (Orcutt Area) 231 Approved 11/16/11 06/13/05 Annexation Anx #74 to SLO (Madonna/Gap) 31 Approved 01/21/10 05/02/07 Annexation Anx #77 to SLO (Airport/Margarita Areas) 620 Approved 4/17/08 07/27/04 Annexation Anx #71 to SLO (McBride) 26 Approved 10/20/05 07/01/04 Annexation Anx #70 - Bishop Knoll Estates 9.77 Inactive 03/05/04 Annexation Anx #69 - Dalidio – 131 Inactive The Growth and Population factor includes a summary of population data and land use and zoning in the area as well as growth trends. According to the 2010 US Census, the City had a population of 45,119. Total housing units were estimated to be 20,779 units. The City estimated build-out population within the current City limits is 56,750. This assumes an existing population of 43,937, plus 4,495 units occupied at a rate 2.2 people per unit. A-2-44 12.b Packet Pg. 261 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-7 JUNE 2016 The City’s population grew by 2.1% from 2000 to 2010. In addition to this permanent population, the City has a high number of visitor-serving uses such as hotels, vacation rentals, and restaurants. Water use, wastewater flows and traffic conditions are all affected by these uses and are not reflected in population figures. California Department of Finance Population Estimates-2005 to 2015 The California Department of Finance (DOF) population estimates come from administrative records of several state and federal government agencies, as well as numerous local jurisdictions. According to the DOF, the total state estimate was within one-half of one percent (0.5%) of the census count. The table below reflects the DOF estimates for San Luis Obispo and the County of San Luis Obispo over the last decade. DOF estimates San Luis Obispo’s current population as 45,400. Table 3-5: Population Estimates 2005 2006 2007 2008 2009 2010* 2011 2012 2013 2014 2015 SLO 44,687 44,559 44,433 44,579 44,829 44,948 45,269 45,308 45,400 47,120 48,800 County Total 261,699 263,939 266,043 268,636 270,901 269,637 270,305 271,483 271,754 272,773 273,792 Source: DOF E-4; E-1; P-1 Population Estimates for Cities, Counties and State, 2005-2015 * DOF made an adjustment after the 2010 Census was released for San Luis Obispo County. Council of Governments Population Projections - 2011 The Council of Governments had the consulting firm of AECOM Technical Services update population projections for San Luis Obispo County, including the City of San Luis Obispo. The original study was completed in 2006 and was updated in 2011 to take into account the economic downturn. These projections use a variety of data sources and assumptions to project the future population of the cities and unincorporated areas of the County. These projections incorporate information from the State of California about future population increases, past and present County growth trends, and projected changes within the region. The consultants worked with local planners to anticipate future growth in the various areas of the County to estimate the potential for increases in population. The updated report presents low, medium, and high population growth projections for areas in the County including the City of San Luis Obispo. The table below shows those results: A-2-45 12.b Packet Pg. 262 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-8 JUNE 2016 Table 3-6: Projected Population Growth San Luis Obispo San Luis Obispo Council of Governments Projections 2010 2015 2020 2025 2030 2035 2040 LOW 43,937 44,667 45,964 46,602 47,401 48,208 49,037 MEDIUM 43,937 44,668 45,969 46,704 47,622 48,550 49,487 HIGH 43,937 44,669 45,972 46,792 47,822 48,860 49,897 San Luis Obispo is the County seat and the most populous of the seven cities in the county. The 2010 AECOM Technical Services population for the City was 43,937, down only 242 residents from 2000. In 2010, there were 20,553 housing units with 2.2 persons per household and a 3.45% vacancy rate. COUNTY’S GENERAL PLAN The County’s San Luis Obispo Inland Planning Area of its General Plan establishes land use policy in the unincorporated areas around the City of San Luis Obispo. The urban reserve line identifies where the County anticipates urban development over the next 20-years. The URL of San Luis Obispo encompasses approximately 2,300 acres beyond the existing City limits. Areas within the urban reserve line around San Luis Obispo and within the Los Ranchos/Edna Village have been planned for urban density development, while areas outside of the urban or village reserve lines are maintained in larger parcels and in uses compatible with the production agricultural and visual values they contain. The County’s Plan generally promotes the preservation of prime agricultural lands and open space corridors. It has a number of policies that call for guiding growth away from agricultural areas and promoting infill or other non-prime agricultural use. The County’s Conservation and Open Space Element (COSE) consolidated five individual elements of the General Plan (conservation and open space, historic, esthetic, and energy elements). The COSE is utilized as a tool to protect and preserve the unique community resources. The element addresses many issues with regard to conservation, development, and utilization of natural resources. The element includes policies and strategies that address reducing greenhouse gas emissions, directing growth away from areas with constrained natural resources, water and energy conservation, use of low impact development and green building techniques, increased protection of community separators and scenic corridors. The County’s overarching land use planning framework Strategic Growth Principles guided the element to direct growth to occur in a more sustainable manner. A-2-46 12.b Packet Pg. 263 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-9 JUNE 2016 Figure 3-3 (E) Land Use A-2-47 12.b Packet Pg. 264 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-10 JUNE 2016 The San Luis Obispo County Inland Area Plan envisions continued opportunities for economic vitality and growth, along with the opportunity to maintain the environmental attributes that have contributed to the area's historically healthy economy. The community's excellent living environment and educational opportunities can act to attract or retain businesses providing high quality job opportunities for local residents, enabling them to afford housing within the area, while also enhancing local tax revenues needed for public services. The planning area should maintain a rural character in harmony with agriculture, business, recreational, environmental and residential opportunities. Conservation of the area's resources is an integral part of economic development in order to have a lasting economy that is strengthened by the region's environmental assets. RMS Biennial Report – 2010-2012 The County’s most recent biennial Resource Management System (RMS) was adopted for 2012-2014. However, this report was reformatted to look at topic on a regional basis, such as, water and wastewater versus looking at each specific community as a whole on how these services are provided and evaluating then on the rating system like the previous report from 2010-2012. So for purposes of this report the 2010-2012 RMS will be used to discuss the City of San Luis Obispo’s performance. The Resource Management System (RMS) provides information to guide decisions about balancing land development with the resources necessary to sustain such development. It focuses on, 1) Collecting data, 2) Identifying resource problems and 3) Recommending solutions. According to the 2010-2012 Resource Management System Biennial Report, the City estimates that it now serves approximately 44,229 residents in 2012 compared to an estimated 42,312 in 2000. Over the last 12 years, San Luis Obispo’s population has increased by approximately 1,917 people. This equates to 0.3% of population increase over the 12 year period. The table below reflects the population data from the census and the County’s Resource Management System Biennial Report: The year 2030 population estimate is 47,622. Buildout population is approximately 56,750. A-2-48 12.b Packet Pg. 265 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-11 JUNE 2016 Table 3-7: Historical & Projected Population Growth San Luis Obispo California: Census and RMS Data 1990 1) 2000 1) 2010 2) 2015 2) 2020 2) 2025 2) 2030 2) Population 41,958 42,312 43,937 44,590 45,969 46,704 47,622 10 Year Increase -- 354 1,625 653 1,379 735 918 10 year % Incr. -- <1% 3.6% 1.4% 2.9% 1.5% 1.9% Sources: 1) US Census, 2) Resource Management System Biennial Report, 2010-2012 City of San Luis Obispo Urban Water Management Plan, 2010 Housing Units and Growth Projections. In the 2010 Urban Water Management Plan, the City of San Luis Obispo estimates that 45,119 people lived in the City. In 2010, the U.S. Census stated the total number of dwelling units as 20,375 with an average household size of 2.2 persons and an occupancy rate of about 96.5%. The City’s Urban Water Management Plan projects the current City limit boundaries to yield a population of 57,200 persons. The 2010 UWMP based its projections from the City’s General Plan. The City of San Luis Obispo has updated its General Plan in 2015 which establishes a growth rate of 1% per year which estimates a build-out population of 56,750 persons. The Urban Water Management Plan estimates the population build-out for the year 2030 will be 57,200 persons. The use of 2.3 persons per household is based on current occupancy patterns. The table below is taken from the 2010 Urban Water Management Plan and shows historic and projected growth rates: Table 3-8: Historical & Projected Population Growth 1980(1) 1990(1) 2000(1) 2010(2) 2015(2) 2020(2) 2025(2) 2030(2) Population 34,252 41,958 44,619 45,119 44,910 46,110 47,010 48,200 10 Year Increase -- 7,706 2,661 500 -209 1,200 900 1,190 10 year Avg. Increase -- 18.3% 6% 1.1% -<1% 2.6% 1.9% 2.4% Average per Year -- 1.8% <1% <1% -<1% <1% <1% <1% (1) Source: U.S. Census (2) Source: City’s 2010 Urban Water Management Plan. A-2-49 12.b Packet Pg. 266 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-12 JUNE 2016 CITY OF SAN LUIS OBISPO GENERAL PLAN, 2015 The City of San Luis Obispo recently updated its General Plan Land Use and Circulation Elements in January 2015. Over the past 40 years, the City experienced a slow-down in the rate of growth since 1980. From 1970 to 1980 the City’s population increased at an average growth rate of 2.2% per year. In the 1980’s (1980-1990) the City’s population again grew at a rate of 2.2% per year. Over the past 10 years the City has grown at a rate of approximately 0.5% per year. From 1990 to 2000 population growth slowed to about a rate of 0.5% per year. San Luis Obispo’s growth is likely to remain at a nominal level as the economic recovery continues to evolve over the next few years. In 2010, the City’s Community Development Department estimated the City is about 81% built out with a potential for approximately 4,452 new dwellings in the community at this time. Under the certified Housing Element 2010 the City estimates a total of 3,773 new dwelling units as a realistic build-out. Since that estimate the City annexed the Orcutt Area (231 acres) with the potential to add an additional 1,000 homes and the Margarita Area with 870 residential units. Under the 2014 Housing Element Update an estimated 3,477 new dwelling units could be accommodated. If the City were to continue growth at their maximum 1% growth rate allowed by the General Plan, slightly more than 1,113 new units per year would reach build-out within six years. Before a residential expansion area is developed, the City must have adopted a specific plan or a development plan for the project. Such plans for residential expansion projects will provide for phased development, consistent with the population growth outlined in the table below. The City’s policies encourage in-fill development, mixed-use, and higher densities within the core to accommodate the growth at build-out. The following table summarizes the growth potential within the City, expansion areas and SOI study areas. Table 3-9 Anticipated Population Growth Year Approx. Maximum No of Dwellings Anticipated No. of People (based on 2.3 persons per dwelling) 2009 20,222* 44,521* 2014 21,253 48,881 2019 22,337 51,375 2024 23,477 53,997 2029 24,674 56,750 Estimated urban reserve capacity: 57,200 A-2-50 12.b Packet Pg. 267 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-13 JUNE 2016 * Actual Number from 2010 Housing Element. Remaining dwellings and population numbers based on 1% annual growth. ** Dwelling count of 24,300 would be reached in approximately 2028. Note: the City’s Housing Element was adopted prior to the annexation of Orcutt Area which potentially could add an additional 1,000 homes, or estimated 2,251 people. The City has some potential for 3,000 housing units to be development within the City limits under current zoning. The newly annexed areas of Orcutt and Margarita adds an additional 2,000 housing units potential. The remaining Sphere of Influence could add additional 1,200 residential housing units to the City’s inventory. Table 3-10 Build-out Summary: Vacant Land within City plus Expansion & SOI Zone Description Acres Approx. Units Population R-1 Low-density Residential 1,644 522 1,200 R-2 Medium-density Residential 566 871 2,003 R-3 Medium-high-density Residential 175 360 828 R-4 High-density Residential 200 266 611 C/OS Conservation/Open Space 2,420 266 611 AG Agricultural 0 0 0 C-C Community Commercial 50 87 200 C-D Downtown Commercial 46 99 227 C-R General Commercial 164 300 690 C-N Neighborhood Commercial 25 79 181 C-T Tourist Commercial 113 10 23 C-S Commercial Service 458 112 257 M Manufacturing 257 190 437 O Office 191 67 154 Orcutt (annexed 2011) Mixed 231 979 2,251 Margarita (annexed 2007) Mixed 418 870 2,001 Total Vacant Sites within City Limits 6,958 5,078 11,674 Edna-Islay West Mixed 20 46 Minor Annexation Areas Residential 1,191 2,739 Total 6,958 6,289 14,459 Source: City of San Luis Obispo 2013, SLO County Planning & Building Department. A-2-51 12.b Packet Pg. 268 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-14 JUNE 2016 Figure 3-4 Development Capacity by Zone and Outside City Source: City of San Luis Obispo, Community Development Department, 2014 Table 3-11 Major Expansion Areas Phasing Plan, 2008 (a) Dwellings affordable to residents with very low, low, or moderate incomes, as defined in the Housing Element, are exempt. A-2-52 12.b Packet Pg. 269 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-15 JUNE 2016 (b) This is a simple count of dwellings and is not meant to reflect the Zoning Regulations method for calculating fractional dwellings. (c) Includes the incorporated area in 1994 and certain annexations during 1994-1998. (d) A calculated result: dwellings permitted (new construction minus dem olitions), divided bt three, divided by the total number of dwellings projected to be in the city at the middle of the interval, times 100; assumes that the maximum amounts are achieved in previous intervals. (e) A calculated result: the compound growth rate that over 24 years would result in the total net increase. Visitor-Serving. The City attracts many tourists to the County and promotes a strong and vibrant tourism industry that contributes economically to the County and other jurisdictions in the area. San Luis Obispo has an inventory of 1,935 hotel rooms. Beyond these established hotels, motels and RV parks, San Luis Obispo has a number of vacation rentals consisting of single- family homes or condominium units. The 2,000 or so visitor accommodations in San Luis Obispo represent approximately 23% of the total available accommodations Countywide (EVC; 2008). With regard to hotels that could be built within the City, the Community Development Department estimates that approximately 400 units could be developed on properties zoned for hotel/motel development. This number is speculative, since it is difficult to know if a commercial property would indeed be used as a hotel site. The City has added an additional 100 rooms since 2005 to reach the 1,935 room inventory noted. Recent Building Permit Activity Building Permits have been compiled for San Luis Obispo from the Community Development Department. The table below shows the building permits by year from 2006 through 2013. Since 2006 the City has finaled 161 new single-family units and 401 multi-family units. Table 3-12: Building Permits Finaled 2006-2013 SF MF 2013 19 73 2012 17 17 2011 2 65 2010 32 57 2009 19 39 2008 30 27 2007 21 104 2006 21 19 Total 161 401 Source: San Luis Obispo Community Development Department 2014 A-2-53 12.b Packet Pg. 270 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-16 JUNE 2016 The trend over the last decade had been a decrease in construction of office space and services and manufacturing buildings, with sporadic retail development. In 2015, nonresidential development has increase, with the majority being commercial components of mixed-use projects. The table below describes project in process. Table 3-13: Future Non-Residential Planning Project Project Name Non-res. Sq. Ft. Status Mixed-Use Chinatown 140,000 Under construction Marsh St Commons 8,000 Completed Ah Louis 21,000 Entitled Garden St Terrace 100,000 Under Construction Broad St Mixed 7,200 Entitled Marsh St Mixed Use 7,400 Entitled Monterey Place 25,000 Entitled Pacific Courtyards 8,000 Under Construction Commercial Airport Business Park 75,000 Completed Art Center 22,000 Entitled Long-Bonetti Ranch 47,000 Under Construction (revising project) SESLOC 40,000 Completed French Hospital 22,900 Completed Mind Body 60,000 Completed Old Mission School 4,000 Completed Buffalo Wild Wings 6,000 Completed 1865 Monterey ( Hotel) 60,000 Under construction Digital West 80,000 Entitled Aerovista Office 44,000 Entitled Volny Office 37,000 Entitled/Under Construction Source: San Luis Obispo Community Development Department 201 6 Land Use The General Plan allows for new growth within the City based on an analysis of available resources (water, sewer, etc) and demand for those resources. The policies and standards in the City’s General Plan provide for growth in the current SOI if it can be demonstrated that water, sewer and other resources are available by the developer or services can be made available without adversely affecting existing residents. There are no growth limits to commercial or visitor-serving growth in place under the General Plan. The City will consider establishing limits for the rate of nonresidential development if the increase in nonresidential floor area for any five-year period exceeds five percent. A-2-54 12.b Packet Pg. 271 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-17 JUNE 2016 It should be noted that the City’s General Plan provides a clear and detailed policy base with regard to future growth and development within the City. It comprehensively addresses the various facets of development, provides clear information to the public, and gives decision- makers a sound foundation for considering future projects. The City has planned for areas in the SOI in approving Specific Plans for Airport/Margarita and Orcutt area. Both of these have been annexed into the City. General Plan Annual Report The City Community Development Department prepares an annual report regarding the implementation and status of the General Plan. The report is organized into two key sections: the administration of the General Plan including element updates and amendments, and the implementation of the various elements and policies found in the General Plan. Under each of these categories the following General Plan matters are discussed: Table 3-14: Summary of General Plan Annual Report Section Specific Issue Administration of General Plan General Plan Status Workshops & Meetings Council Goals Implementation of General Plan Housing & Population Growth Management Open Space Protection Major Implementation Plans Historic Preservation Water Supply Circulation Safety Neighborhood Wellness Parks and Recreation The following section will highlight key portions of this report that are relevant to the Municipal Service Review. Element Updates. The City adopted the updated Land Use Element and Circulation Element in January 2015; the Housing Element was adopted in January 2015 as well. In order to be prepared to evaluate the changes to the Land Use and Circulation Element, a revision to the City’s circulation model was initiated in 2009 with the City being awarded a grant in 2011 for ongoing efforts and the update was completed in 2015. Amendments to the Safety Element were updated in 2012 in order to implement updates to the State Fire Hazards maps. A-2-55 12.b Packet Pg. 272 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-18 JUNE 2016 General Plan Amendments. In 2015, the City is amending the General Plan with text and map amendments. Map amendments typically change the zoning of a particular site or area. Amendments to a City’s General Plan are not unusual and are evaluated by the Planning Commission and City Council on a case-by-case basis. Amendments can be initiated by the City or by a property owner. The most significant changes were associated with the Madonna/Gap annexation from Open Space to Commercial-Retail Zoning designation to allow for large retail development (Target) and open space acquisition. Growth Management. The City implements growth management policies by phasing housing construction in large annexation areas. These locations would include the Irish Hills, Margarita and Orcutt areas. The City has adopted a phasing schedule that allows for a specific number of residential units to be constructed over a three-year period. The Council considers the phasing schedule as needed and adjusts it (if appropriate) to meet the needs of project proponents and residents of the City. The Margarita and Orcutt areas are expected to be built out during the three-year period. Amendments to the phasing schedule will likely be considered to reflect work being completed on the Margarita and Orcutt Area Specific Plans, as well as revisions to the Housing Element. Open Space Protection. The City has adopted many policies regarding the protection of open space and sensitive areas in and surrounding the City. The City has identified a large greenbelt area that encompasses the City and surrounding environs. The City is working toward protecting the biological, agricultural, aesthetic, and/or recreational resources that are found in and around the City. The Figure 3-2 above shows the Greenbelt adopted by the City. Policies Specific to SOI. San Luis Obispo’s General Plan Policy 1.12 Annexation and Services addresses the criteria to be used when considering annexation and development projects. 1.12.1 Water and Sewer Service “The City shall not provide nor permit delivery of City potable water or sewer services to the following areas. However, the City will serve those parties having valid previous connections or contracts with the City. A. Outside the City limits; B. Outside the urban reserve line; C. Above elevations reliably served by gravity-flow in the City water system; D. Below elevations reliably served by gravity-flow or pumps in the City sewer system. 1.12.2 Annexation Purpose and Timing The City may use annexation as a growth management tool, both to enable appropriate urban development and to protect open space. Areas within the urban reserve line which are to be A-2-56 12.b Packet Pg. 273 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-19 JUNE 2016 developed with urban uses should be annexed before urban development occurs. The City may annex an area long before such development is to occur, and the City may annex areas which are to remain permanently as open space. An area may be annexed in phases, consistent with the city-approved specific plan or development plan for the area. Phasing of annexation and development will reflect topography, needed capital facilities and funding, open space objectives, and existing and proposed land uses and roads. 1.12.5 Required Plans The City shall not allow development of any newly annexed private land until the City has adopted a specific or development plan for land uses, open space protection, roads, utilities, the overall pattern of subdivision, and financing of public facilities for the area. 1.12.6 Development and Services The City shall approve development in newly annexed areas only when adequate City services can be provided for that development, without reducing the level of public services or increasing the cost of services for existing development and for build-out within the City limits. 1.12.7 Open Space The City shall require that each annexation help secure permanent protectio n for areas designated Open Space, and for the habitat types and wildlife corridors within the annexation area that are identified in the Conservation and Open Space Element. Properties, which are both along the urban reserve line and on hillsides, shall dedicate land or easements for about four times the area to be developed (developed area includes building lots, roads, parking and other paved areas, and setbacks required by zoning). (See also the Hillside Planning policies, Section 6.2). The following standards shall apply to the indicated areas: A. Airport Area Specific Plan properties shall secure protection for any on-site resources as identified in the Conservation and Open Space Element. These properties, to help maintain the greenbelt, shall also secure open space protection for any contiguous, commonly owned land outside the urban reserve. If it is not feasible to directly obtain protection for such land, fees in lieu of dedication shall be paid when the property is developed, to help secure the greenbelt in the area south of the City's southerly urban reserve line. B. Foothill Annexation: The northern portion of the Foothill property, and the creek area shall be annexed as open space. Development on this site should be clustered or located near Foothill Boulevard, with the northern portion of the site and creek area preserved as open space. Policy 7.3.4 discusses the “Airport Area” properties that may be annexed in the future. 7.3.4 City Annexation and Services The City shall actively pursue annexation of the Airport Area as noted in the Airport Area Specific Plan. Airport Area land inside the urban reserve shall be considered for annexation if it meets the criteria stated in Policy 1.12.4 and provisions in the Airport Area Specific Plan. 7.3.5 Greenbelt Protection The City shall ensure annexation of the Airport Area Specific Plan is consistent with the growth management objectives of maintaining areas outside the urban reserve line in rural, predominantly open space uses. Annexation shall not take effect unless the annexed area helps protect an appropriate part of the greenbelt near the Airport Area, through one or more of the following methods: A-2-57 12.b Packet Pg. 274 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-20 JUNE 2016 A. Dedicating an open-space easement or fee ownership to the City or to a responsible land-conservation organization. B. Paying fees to the City in-lieu of dedication that shall be used within a reasonable time to secure greenbelt open space near the Airport Area. 7.3.7 Development Before Annexation A. Areas which are designated for eventual urban development in the Airport Area Specific Plan may be developed during the interim with rural residential or rural commercial uses. In such areas, County development standards and discretionary review should assure that projects will not preclude options for future urban development consistent with the City’s planning policies and standards. Before any discretionary County land-use or land-division approval for such areas, a development plan for the site should be prepared, showing that circulation, water and other utility, and drainage proposals will be compatible with future annexation and urban development; and conditions of approval should include payment of City fees required to mitigate traffic, housing, and open space impacts. B. Any development within the urban reserve approved by the County prior to annexation should comply with City standards for roadway cross -sections, bus stops, walking and bicycle paths, landscaping, view protection, setbacks, preferred site layouts, and architectural character.” The General Plan also encourages "proactive planning.” This is to say that the City should be establishing goals for land use and development within the City, within the planned expansion areas comprising the Sphere of Influence. The Memorandum of Agreement between the City and County provides for this type of collaboration. The Memorandum of Agreement will be reviewed and updated as part of the Sphere of Influence and Municipal Service Review process. Housing Element. The City’s Housing Element was adopted by the City Council and certified by the State Department of Housing and Community Development (HCD) in 2015. The Goals, Policies and Programs found in the Housing Element are the Housing Implementation Plan for the period from January 1, 2014 through July 1, 2019. Under the planning cycle January 1, 2014 through July 1, 2019 the City must provide zoning for 1,144 residential units. Because HCD completed the review and certified the Housing Element in 2010 that required a larger residential potential and the fact that the City did not build a large number of residential units, the current cycle is a lower total therefore the City should be able to meet its targets. A-2-58 12.b Packet Pg. 275 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-21 JUNE 2016 Table 3-15: 2014-2019 - SLOCOG Regional Housing Needs Allocation Units By Income Category Very Low Low Moderate Above Moderate Totals % of Units Arroyo Grande 60 38 43 101 242 5.8% Atascadero 98 62 69 164 393 9.5% Grover Beach 41 25 29 69 166 5.8% Morro Bay 39 24 27 65 154 3.7% Paso Robles 123 77 87 206 492 11.8% Pismo Beach 38 24 27 64 152 3.6% San Luis Obispo 285 179 201 478 1,144 27.3% County Unincorp. 336 211 237 563 1,347 32.5% Total Units 1020 640 720 1710 4,090 100% Source: SLOCOG RHNA 2013 The Housing Element is one of the seven State mandated elements of the City's General Plan and is updated every six years to identify recent demographic and employment trends and can be correlated with the three-year cycle of transportation planning, which may affect existing and future housing demand and supply. The Housing Element is used to identify and provide for the housing needs of the community. The Housing Element addresses the City's ability to meet the State assigned regional housing needs shown in the above table. It specifies the number of units to be zoned for in terms of affordability. The City has developed a set of objectives and specific policies and programs to prepare for the production of housing in the City of San Luis Obispo. A Housing Element is required by California law to establish policies and programs that will support the provision of an adequate housing supply for citizens of all income levels. The intent of State law is to assure that jurisdictions in the State provide adequate housing to all members of the community. While the State Department of Housing and Community Development (HCD) reviews the Housing Element to assure compliance with housing law, each jurisdiction must identify its particular issues to successfully address its housing needs. The Housing Element provides a detailed assessment of the housing stock in San Luis Obispo, including data on housing types, physical condition, cost and availability. The Element also examines special housing needs of the population such as the elderly, farm workers and the homeless. It identifies opportunities for energy conservation when housing is constructed or remodeled. The Element assesses the effectiveness of past housing programs. The availability A-2-59 12.b Packet Pg. 276 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-22 JUNE 2016 and capacity of land and public services for housing development are examined along with factors that may constrain the production of affordable housing. Particular attention has been paid to the need for affordable housing. An understanding of existing housing conditions in the City is necessary as a basis for new Housing Element policies to guide the use and development of housing that will be adequate and affordable. In addition to this focused information, throughout the document comparisons to San Luis Obispo County demographics and statistics are used to identify possible issues or pertinent relationships. This assessment is representative of the larger area and informative of the trends the entire county is experiencing, helping to gain a better understanding of the C ity in a regional context. State law is more specific about the content of Housing Elements than any other portion of the General Plan. That specificity is reflected in the detailed demographics and other data contained herein. The Housing Element is also the only part of the General Plan that is subject to mandatory deadlines for periodic updates. Except for the Local Coastal Plan, it is the only element that is subject to review and "certification" by the state. The City’s Housing Element for the planning period 2014 to 2019 has been certified by the State. According to the City’s Housing Element a recent available land inventory has been conducted which concludes the City has additional land available for 3,477 new residential units within the City limits. The Housing Element also evaluated the City’s infrastructure to accommodate these new potential residential developments. The Housing Element states that the City is at 65% capacity for water service and 88% capacity for wastewater. The City is in the process of increasing the treatment capacity to 5.5 mgd, which demonstrates the City’s ability to provide these services to the 3,477 residential units with planned capacity. These services are further discussed in the next section. The Circulation Element plans for improvements to the City’s transportation system that will accommodate existing residents and future growth. Principals, Policies Standards, and programs supporting these goals are provided in detail in the Circulation Element. The Water and Wastewater Element addresses issues regarding water supply, wastewater, and collection system services. Many of these policies, programs and standards related to the A-2-60 12.b Packet Pg. 277 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-23 JUNE 2016 Sphere of Influence require the payment of fees to offset the infrastructure and service needs to serve the new development from annexing properties. Policy B 2.2.1 states Service Outside the City Limits. “To receive City wastewater service, property must be annexed to the City. The City Council may authorize exceptions to this policy provided it is found to be consistent with the General Plan.” The Conservation and Open Space Element addresses natural resources such as water, soils, creeks, riparian habitat, air quality as well as archaeological resources. This Element is important in updating the Sphere of Influence because it contains detailed principals, policies, standards, and programs targeted at preserving open space lands. It is important to note that the City has adopted a policy base with regard to preserving prime agricultural and open space lands. This policy base will be referenced in the Memorandum of Agreement. Key policies include: 6.1.1 Open Space and Greenbelt Designations The City shall designate the following types of land as open space:. A. Upland and valley sensitive habitats or unique resources, as defined in the Conservation and Open Space Element, including corridors which connect habitats. B. Undeveloped prime agricultural soils which are to remain in agricultural use as provided in policy 1.8.2. C. Those areas which are best suited to non-urban uses due to: infeasibility of providing proper access or utilities; excessive slope or slope instability; wildland fire hazard; noise exposure; flood hazard; scenic value; wildlife habitat value, including sensitive habitats or unique resources as defined in the Conservation and Open Space Element; agricultural value; and value for passive recreation. D. A greenbelt, outside the urban reserve, that surrounds the ultimate boundaries of t he urban area, and which should connect with wildlife corridors that cross the urbanized area. E. Sufficient area of each habitat type to ensure the ecological integrity of that habitat type within the urban reserve and the greenbelt, including connections between habitats for wildlife movement and dispersal; these habitat types will be as identified in the natural resource inventory, as discussed in the "Background to this Land Use Element Update" and in Community Goal #8. Public lands suited for active recreation will be designated Park on the General Plan Land Use Element Map. The City may establish an agricultural designation. (See the Conservation and Open Space Element for refinements of these policies.) 8.1 Greenbelt. Open space outside the urban area Secure and maintain a healthy and attractive Greenbelt around the urban area, comprised of diverse and connected natural habitats, and productive agricultural land that reflects the City’s watershed and topographic boundaries. A-2-61 12.b Packet Pg. 278 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-24 JUNE 2016 8.2.1 Open space preserved. The City will preserve as open space or agriculture the undeveloped and agricultural land outside the urban reserve line, including the designated Greenbelt as shown in Figure 5, and will encourage individuals, organizations and other agencies to do likewise. 8.2.2 GOAL: Open space within the urban area. Within the urban area, the City will secure and maintain a diverse network of open land encompassing particularly valuable natural and agricultural resources, connected with the landscape around the urban area. Particularly valuable resources are: A. Creek corridors, including open channels with natural banks and vegetation. B. Laguna Lake and its undeveloped margins. C. Wetlands and vernal pools. D. Undeveloped land within the Urban Reserve not intended for urban uses. E. Grassland communities and woodlands. F. Wildlife habitat and corridors for the health and mobility of individuals and of the species. G. The habitat of species listed as threatened or endangered by the State or Federal governments. H. Prime agricultural soils and economically viable farmland (Figure 10). I. Groundwater recharge areas. J. Historically open-space settings for cultural resources, native and traditional landscapes. K. Hills, ridgelines and the Morros. L. Scenic rock outcroppings and other significant geological features. M. Unique plant and animal communities, including “species of local concern.” 8.6.3 Required mitigation. Loss or harm shall be mitigated to the maximum extent feasible. Mitigation must at least comply with Federal and State requirements. Mitigation shall be implemented and monitored in compliance with State and Federal requirements, by qualified professionals, and shall be funded by the project applicant. A. For natural habitat that is relatively limited in extent (such as riparian or wetland habitat) mitigation shall consist of creating twice the area of habitat lost, of equal quality, B. Habitat created as mitigation should be located and designed to minimize the need for long - term artificial support (such as supplying wetlands from a well requiring energy and maintenance). C. For a widespread habitat type or for farmland, mitigation shall consist of permanently protecting an equal area of equal quality, which does not already have permanent protection, within the San Luis Obispo Planning Area. D. For projects involving enlargement of the urban reserve, mitigation shall consist of permanently protecting an area not previously protected, that is located and that has sufficient size (generally four times the area to be developed) to secure a permanent edge to the city. 1.8.1 Agricultural Protection The City shall support preservation of economically viable agricultural operations and land within the urban reserve and city limits. The City should provide for the continuation of farming through steps such as provision of appropriate general plan designations and zoning. 1.8.2 Prime Agricultural Land The City may allow development on prime agricultural land, if the development contributes to the protection of agricultural land in the urban reserve or greenbelt by one or more of the following A-2-62 12.b Packet Pg. 279 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-25 JUNE 2016 methods, or an equally effective method: acting as a receiver site for transfer of development credit from prime agricultural land of equal quantity; securing for the City or for a suitable land conservation organization open space or agricultural easements or fee ownership with deed restrictions; helping to directly fund the acquisition of fee ownership or open space easements by the City or a suitable land conservation organization. Development of small parcels which are essentially surrounded by urbanization need not contribute to agricultural land protection. The Parks and Recreation, Safety Elements of the General Plan each have principals, policies, standards, and programs that provide guidance and clarification for the public and decision makers. These are important topics that the City addresses to ensure a healthful, safe, and economically viable environment for residents and visitors alike. The policies and programs in these elements would be applied to the Sphere of Influence. The City’s current General Plan is based on the ability of the City to accommodate a population of 56,750. Currently, the City’s population is approximately 45,119 people. The year in which the City reaches their projected build-out is driven by a number of factors, including economic and real-estate market conditions. The City projects build-out no sooner than year 2029. In the City’s Land Use Element land uses are designated in general terms, as are potential expansion areas. The map on the following page is from the Land Use Element and shows the urban reserve line, possible land uses, and expansion areas for the City. A-2-63 12.b Packet Pg. 280 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-26 JUNE 2016 Figure 3-5 Urban Reserve Line A-2-64 12.b Packet Pg. 281 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-27 JUNE 2016 In completing the recent update of the Housing Element, the City produced a number of studies regarding housing and residential land resources. This section focuses on the growth that may occur in the unincorporated expansion areas. The following tables summarize the growth that is projected for these expansion areas. The County’s build out numbers are based on the following assumptions: 1) 7 units per acre density for Single Family Zoning, 2) a 75% absorption rate, and 3) 629 acres of Residential Single Family land. Table 3-16: Estimated Housing Capacity in Expansion Areas, 2010 Expansion Area Estimated Units in City Estimated Units in County (1) Orcutt-231 acres 979 2,311 Margarita-418 Acres 870 991 Edna Islay West 20 N/A Minor Annexations/Cal Poly (2) 1,191 0 Totals 3,060 3,302 Sources: Housing Element, Appendix C Housing Constraints and Resources, City of San Luis Obispo, 2010 County Land Use Element, San Luis Obispo Area Plan, 2000 (1) Residential Single Family Zoning in the unincorporated urban area (2) Foothill Saddle, Luneta, CDF, Highland, Miossi, Alrita, Maino, Cal Poly-900 student apartments In some cases, the projects have caused the City to provide emergency response services outside the City Limits due to the nature of mutual and automatic aid agreements between the City and the County. Emergency situations that present an imminent threat to public health and safety require the response of the closest emergency response resources. On the fringes of the northern and central City, the County Fire Department cannot respond to these situations as quickly as the City can. The County contracts with the California Department of Forestry for emergency response services. The closest station is located at the Airport. Another issue is the construction of package sewer plants and individual wells to serve developments in the unincorporated areas. Building infrastructure to serve individual development projects can be inefficient. The City and County should consider working with property owners toward the goal of having the City provide services in areas that could be more efficiently and effectively served by the City. The Memorandum of Agreement (MOA) between the City and the County provides for early coordination regarding these issues. A-2-65 12.b Packet Pg. 282 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-28 JUNE 2016 WRITTEN DETERMINATIONS The following written determinations are based on the information contained in the above section regarding Growth and Population: 1. The City’s General Plan provides for the logical and reasonable growth and development of the City and was updated in 2015. 2. According to both the County’s Resource Management System and the Council of Governments Population Projections the City of San Luis Obispo is projected to grow at a rate of 1% per year. 3. The projected number of people in the City of San Luis Obispo over the next 5, 10, 15 & 20 years based on the San Luis Obispo Council of Government’s 2011 Update to Long Range Socio-Economic Projections can be accommodated within the existing City limits and Sphere of Influence. 4. The City’s current General Plan is based on the ability of the City to accommodate a population of 56,750. Currently, the City’s population is approximately 45,119 people. 5. Development of the proposed Sphere of Influence areas in the City, under its land use policies and procedures, would allow for areas to be served with City services including water, sewer, and road infrastructure and fire and police. 6. The City implements growth management policies by phasing housing construction in large annexation areas. These locations would include the Irish Hills, Margarita and Orcutt areas. The City has adopted a phasing schedule that allows for a specific number of residential units to be constructed over a period of time. 7. The City Community Development Department prepares an annual report regarding the implementation and status of the General Plan. The report is organized into two key sections: the administration of the General Plan including element updates and amendments, and the implementation of the various elements and policies found in the General Plan. A-2-66 12.b Packet Pg. 283 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) PUBLIC REVIEW DRAFT 3-29 JUNE 2016 3.2 LOCATION AND CHARACTERISTICS OF ANY DISADVANTAGED UNINCORPORATED COMMUNITIES Purpose: To identify any disadvantaged unincorporated communities. LAFCO is responsible for determining the location and characteristics of any disadvantaged unincorporated communities within or contiguous to the sphere of influence of a jurisdiction. If a jurisdiction is reasonably capable of providing needed resources and basic infrastructure to disadvantaged unincorporated communities within the sphere of influence or contiguous to the sphere of influence, it is important that such findings of infrastructure and resource availability occur when revisions to the SOI and annexations are proposed by the District or property owners. The community of San Luis Obispo has a variety of economic diversity that reside within the city boundary and surrounding area. A Disadvantaged community is defined as a community with an annual median household income that is less than 80 percent of the statewide annual median household income. San Luis Obispo’s Sphere of Influence does not have any disadvantage communities that have a present and probable need for public facilities and services nor are the areas contiguous to the sphere of influence qualify as a disadvantage community. WRITTEN DETERMINATIONS The following written determinations are based on the information contained in the above section regarding disadvantaged unincorporated communities: 1. The City of San Luis Obispo’s Sphere of Influence does not have disadvantaged unincorporated community located within or adjacent to its boundaries. 2. The State Water Board has tentatively identified the Higuera Street Apartments in need of water service by the City under SB88. 3. Higuera Street Apartments is a failing private water system that is within the City’s Sphere of Influence. The City may be able to assist the owner and tenants with an adequate supply of water of good quality through an outside user agreement or annexation. A-2-67 12.b Packet Pg. 284 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) PUBLIC REVIEW DRAFT 3-30 JUNE 2016 3.3 PRESENT AND PLANNED CAPACITY OF PUBLIC FACILITIES AND ADEQUACY OF PUBLIC SERVICES, INCLUDING INFRASTRUCTURE NEEDS OR DEFICIENCIES Purpose: To identify the infrastructure needs and deficiencies in terms of supply, capacity, condition of facilities, and ability to provide services. LAFCO is responsible for determining that a jurisdiction is reasonably capable of providing needed resources and basic infrastructure to serve areas already within the City and in the Sphere of Influence. It is important that such findings of infrastructure and resource availability occur when revisions to the SOI and annexations are proposed by the City or property owners. The MSR analyzes present and long-term infrastructure demands and resource capabilities of the City of San Luis Obispo. LAFCO reviews and evaluates: 1) the resources and services that are currently available and 2) the ability of the City to expand such resources and services in line with increasing demands. The City‘s General Plan contemplates expansion for annexations in the future (within the existing SOI), and Urban Reserve Line. The most important infrastructure needs are the provision of water and wastewater services. Beyond these basic services, police and fire protection, and circulation/road services are considered high priority needs for future growth of the City. This section evaluates the City’s resources and capabilities to provide services to existing and future residents. The key topics addressed include water supply and demand, water pipeline system, sewer system capacity and condition, fire and police protection, traffic and roads, as well as, other services. A-2-68 12.b Packet Pg. 285 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-31 JUNE 2016 WATER The City updated its Urban Water Management Plan in 2010, Water and Wastewater Management Element in 2010, and prepares an annual Water Resources Status Report. The County updated its Urban Water Management Plan in 2010. These plans, and other documents, are the basis for this section of the Municipal Service Review. The City and County are currently updating their Water Master Plans. Updating the Urban Water Management Plan is due every five years, in years ending in “5” and “0” for water suppliers having more than 3,000 connections or selling at least 3,000 acre-feet of water per year. A jurisdiction’s ability to provide water to existing residents and the Sphere of Influence areas is a key consideration in updating the SOI. Because a Sphere is the area that is envisioned for eventual annexation and service by a jurisdiction, it is important that an adequate water supply be documented. Also to be considered are a jurisdiction’s policies with regard to growth and the provision of water. Water Supply The City of San Luis Obispo’s Water supply comes from five primary sources: Salinas Reservoir (Santa Margarita Lake) built in 1944, from Whale Rock Reservoir constructed in 1961, some limited use of groundwater started in 1989, most recently San Luis Obispo are participants in the Nacimiento W ater Project, and recycled water is available from the City’s Water Reclamation Facility. Salinas Reservoir (Santa Margarita Lake). The Salinas Dam was built in 1941 by the War Department to supply water to Camp San Luis Obispo and, secondarily, to meet the water needs of the City. The Salinas Reservoir (Santa Margarita Lake) captures water from a 112 square mile watershed and can currently store up to 23,843 acre-feet. In 1947, the Salinas Dam and delivery system was transferred from the regular Army to the U.S. Army Corps of Engineers. Since 1965, the San Luis Obispo County Flood Control and Water Conservation District has operated this water supply for the City under a lease from the U.S. Army Corps of Engineers. Water from the reservoir is pumped through the Cuesta Tunnel (a one mile long tunnel through the mountains of the Cuesta Ridge) and then flows by gravity to the City’s Water Treatment Plant on Stenner Creek Road. The City has water rights to store up to 45,000 acre-feet. The original design of the dam included a gate in the spillway to increase the storage capacity. A-2-69 12.b Packet Pg. 286 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-32 JUNE 2016 Whale Rock Reservoir. The Whale Rock Reservoir is a 40,662 acre-foot reservoir created by the construction an earthen dam on Old Creek near the town of Cayucos. The dam was designed and constructed by the State Department of Water Resources in 1961 to provide water to the City of San Luis Obispo, Cal Poly State University and California Men’s Colony. The Whale Rock Dam captures water from a 20.3 square mile watershed and water is delivered to the three agencies through 17.6 miles of 30-inch pipeline and two pumping stations. The City of San Luis Obispo owns 55.05 percent of the water storage rights at the reservoir. The remaining water storage rights are divided between the two State agencies with Cal Poly owning 33.71 percent and the California Men’s Colony owning 11.24 percent. The City’s safe annual yield for 2015, from the coordinated operation of Salinas and Whale Rock Reservoirs is 6,940 acre feet. This includes reductions due to siltation at both reservoirs to the year 2010. Groundwater. The groundwater basin beneath the City is relatively small and recharges very quickly following normal rainfall periods. The groundwater basin also lowers relatively quickly during periods of below-average rainfall. Extensive use of groundwater sustained the City through most of the drought of 1986-1991. Groundwater was not relied upon in the recent four- year drought conditions. The City’s two largest producing wells, the Auto Parkway and Denny’s (Calle Joaquin) wells, have been shut down do to elevated nitrate levels. Additionally, portions of the groundwater basin are contaminated with a chemical solvent (tetrachloroethylene) which would require treatment facilities to remove. Therefore, the City does not rely that much on its groundwater source to supply the City’s needs. The City operates one well for domestic potable water use that produces approximately 11 acre- feet per month or approximately two-percent of the City’s total water use. The City also maintains a non-potable well at the City’s Corporation Yard for use by contractors for construction activities such as dust control and soil compaction. The City’s Laguna Lake Golf Course also has two wells that meet a portion of the irrigation demand for the course. The remainder of the irrigation demand for the golf course is met using recycled water from the City’s Water Reclamation Facility. Nacimiento Water Allocation. The Nacimiento Reservoir provides flood protection and is a source of supply for groundwater recharge for the Salinas Valley. It is owned and operated by A-2-70 12.b Packet Pg. 287 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-33 JUNE 2016 the Monterey County Water Resources Agency. Since 1959, the San Luis Obispo County Flood Control and Water Conservation District has had an entitlement to 17,500 acre-feet per year (AFY) of water from the reservoir for use in San Luis Obispo County. Approximately 1,750 AFY have been designated for uses around the lake, leaving 15,750 AFY for allocation to other areas within the County of San Luis Obispo. In 2007 the County constructed a 45-mile pipeline project to deliver water from the Nacimiento Reservoir to five participating agencies and cities. The City initially had a contractual entitlement to 3,380 AFY of water from the project. In 2016, the participating parties agreed to allocate the remaining entitlements with the City obtaining an additional 2,102 AFY for a total allocation of 5,482 AFY of Nacimiento surface water. Recycled Water. Recycled water is highly treated wastewater approved for reuse by the California Department of Public Health for a variety of applications, including landscape irrigation and construction dust control. Completed in 2006, the Water Reuse Project created the first new source of water for the City since 1961 following construction of Whale Rock Dam. The Project resulted in improvements at the City’s Water Reclamation Facility and an initial eight miles of distribution pipeline. The City’s first delivery of recycled water took place in 2006. The City estimates demand exists for approximately 1,000 acre feet of recycled water for landscape irrigation and other approved uses. With an average influent flow of approximately 3.5 million gallons per day (2015), the City’s Water Reclamation Facility produces over 5,100 acre-feet of disinfected tertiary-treated effluent per year. A minimum of 1,807 acre-feet is discharged to San Luis Obispo Creek annually to provide satisfactory habitat and flow volume for fish species (steelhead trout) within the San Luis Obispo Creek environment. The balance makes up the City’s available recycled water resource The sources of water described above are all presently supplied by the City of San Luis Obispo and delivered to their customers. The table below shows the City’s current water supply situation. The chart shows the water supply by percentage. A-2-71 12.b Packet Pg. 288 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-34 JUNE 2016 Groundwater <1% Recycled 1% Salinas 24% Whale Rock 29% Nacimiento 45% Water Supply Table 3-17 – San Luis Obispo Current Water Supply Source Amount (acre feet) Groundwater 89 Recycled Water 185 Salinas Res Water 2,851 Whale Rock Water 3,502 Nacimiento Water 5,482 Total 12,109 In 2010, the City adopted revisions to the City’s Water and Wastewater Management Element. Relative to water resources, the new policies establish that the City will account for water supplies necessary to meet three specific community needs. 1. Primary Water Supply – The primary water supply is the amount needed to meet the General Plan build-out of the City. The quantity of water needed for the City’s primary water supply needs is calculated using a ten-year average of actual per- capita water use and the City’s build-out population as identified in the City’s adopted Land Use Element of the General Plan. 2. Reliability Reserve – The reliability reserve provides a buffer for future unforeseen or unpredictable long-term impacts to the City’s available water resources such as loss Figure 3-6 A-2-72 12.b Packet Pg. 289 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-35 JUNE 2016 of yield from an existing water supply source and impacts due to climate change. The amount of the reserve is established as the current City population times twenty percent of the ten-year average of actual per-capita water use. 3. Secondary Water Supply – The secondary water supply is the amount needed to meet peak water demand periods or short-term loss of City water supply sources. The City’s secondary water supply is identified as any water supply resources above those needed to meet primary water supply and reliability reserve. Table 3-18 - Water Available for Development Year Population Present Water Demand @ 114 gpcd Safe Annual Yield Water Available for Allocation 2015 45,802 4,990 AF 10,005 AF 1,174 AF Source: City of San Luis Obispo, Annual Water Resources Status Report 2015 The City can meet the water supplies needed for full build-out of the General Plan, which includes the Orcutt Area annexation (recent addition), as well as providing water for the reliability reserve and secondary water supply. Table 3-19 2012 Water Supply Accounting Total Water Supplies Primary Water Supply Reliability Reserve Secondary Water Supply 10,005 AF 7,330 AF 1,174 AF 1,501 AF Source: City of San Luis Obispo, 2015 Water Resources Status Report Supplemental Water Options. The City prepares an annual Water Resources Status Report to inform the Council about the water situation. This report was released in November 2013. The City is currently reviewing the following options for supplemental water: The Water Reuse Project, additional water from the Nacimiento Pipeline Project, additional water conservation measures, additional groundwater resources, a possible desalination facility, and the Salinas Reservoir expansion project. The City also continues to implement an aggressive water conservation program that is very effective. The following table lists the supplemental water supply projects: A-2-73 12.b Packet Pg. 290 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-36 JUNE 2016 Table 3-20: Potential Supplemental Water Sources Project Current Status Potential Yield (AFY) Water Reuse 160 af for 2012, additional 10 af each year 1,200 Additional Conservation Measures In the process of being implemented 340 Salinas Reservoir Expansion Project City is not actively pursuing this option 1,650 Source: City of San Luis Obispo, 2012 Water Resources Status Report The City uses an average per capita water use rate, moderated by the use of the ten-year running average to normalize weather events. In 2015, the ten-year average is 114 gpcd. This water use rate is used with the City’s build-out population and current population to project the primary water supply and reliability reserve. The City’s remaining water resources make up secondary water supply. The table below shows water production by the City of San Luis Obispo from 2001 to 2015. The Water and Wastewater Management Element projects the source of water over the next 20 years. It is estimated that by 2030 the current water supply will continue to supply the same safe yields of water. Table 3-21 San Luis Obispo Water Use Year Population Total Water Use Per Capita Water Use 2001 44,347 5,886 118 2002 44,482 6,032 121 2003 44,357 5,968 120 2004 44,298 6,239 126 2005 44,687 6,098 122 2006 44,559 5,999 120 2007 44,433 6,493 130 2008 44,579 6,359 127 2009 44,829 6,134 122 2010 44,948 5,489 109 2011 45,418 5,285 104 2012 45,308 5,541 109 2013 45,541 5,338 105 2014 45,473 5,524 109 2015 45,802 4,990 97 Source: City of San Luis Obispo General Plan Water and Wastewater Management Element, 2010, and the City of San Luis Obispo Water Department 2016. Units of Measure; Acre Feet per Year A-2-74 12.b Packet Pg. 291 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-37 JUNE 2016 The following Policies were taken from the General Plan Water and Wastewater Management Element regarding water resources: 3.2.1 Basis for Planning The City will plan for future development through the Land Use Element taking into consideration available water resources from the Salinas, Whale Rock, and Nacimiento Reservoirs and recycled water. 3.2.3 Groundwater Due to limitations for the use of the groundwater resources, the City will continue to use groundwater for domestic purposes when available, but will not consider this source of supply as part of its water resource availability. 3.3.1 An update on the water resource availability will be presente d to the City Council as part of an annual Water Resources Status Report. 3.3.2 The City will update the safe annual yield computer model for Salinas and Whale Rock Reservoirs following severe drought periods to determine if any changes are necessary to the safe annual yield amount. 3.3.3 The City will monitor ongoing research on the potential for long-term impacts associated with climate change to water supply resources. 5.2.3 Reliability Reserve The City will establish a reliability reserve that is 20-percent of the water use rate established in Policy A 5.2.1 multiplied by the current population. The water supply designated as the reliability reserve may not be used to serve future development. 5.2.5 Paying for Water for New Development New development shall pay its proportionate or “fair share” for water supplies, expanded treatment and distribution system capacity and upgrades. County Biennial Resource Summary Report – 2010-2012 The County Department of Planning and Building prepares the Biennial Resources Summary Report that summarizes the resource situation (including water) of San Luis Obispo and other incorporated cities of the County. The Report evaluates the capability of incorporated cities and unincorporated communities to provide public services. The Biennial Report uses a Level of Severity rating system for water supply and water delivery systems. The rating system for water includes evaluating the available supply and the production and distribution system for a particular jurisdiction. The following rating system is used: A-2-75 12.b Packet Pg. 292 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-38 JUNE 2016 The following is an excerpt from the 2010-2012 Biennial Resource Summary Report for City of San Luis Obispo: Water Demand The City completes water demand projections in order to know how much water might be needed to serve residents, businesses and other uses as growth and development occur in the City. The City’s Water and Wastewater Management Element provides information and establishes policies for meeting the current water demand and for projecting future water demand. This document is a valuable water resource planning tool and was updated in 2010. In 2015, the City reported annual water use of 4,990 acre-feet. The City has adopted the following key policies related to projecting water demand: The RMS utilizes three alert levels called levels of severity (LOS) to identify differing levels of resource deficiencies. • Level I is the first alert level. Level I occurs when sufficient lead time exists either to expand the capacity of the resource, or to decrease the rate at which the resource is being depleted. • Level II identifies the crucial point at which some moderation of the rate of resource use must occur to prevent exceeding the resource capacity. • Finally, Level III occurs when the demand for the resource equals or exceeds its supply. It is the most critical level of concern. The County should take actions to address resource deficiencies before Level III is reached. 2009 RMS The City of San Luis Obispo has a diverse water supply. Water sources include Santa Margarita Lake, Whale Rock reservoir, a water reuse project, a small amount of groundwater and Lake Nacimiento water. These sources will be adequate for full development under the City’s general plan. Total water supply= 9,950 acre feet per year (AFY) Table 3-22 San Luis Obispo Water Use Estimates, AFY 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 5,911 6,273 5,923 5,972 6,439 6,418 6295 5,833 5,909 6,000 Source: 2010-2012 RMS A-2-76 12.b Packet Pg. 293 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-39 JUNE 2016 Figure 3-7: City of San Luis Obispo – Water Demand Policies Water Conservation. The City has one of the most effective water conservation program in the County. In 1988, the year before drought, conservation measures were implemented by the City, the average number of gallons used per person was 175. Because of the experience during the drought of 1986 to 1991, the City developed a Water Shortage Contingency Plan (Plan) to deal with immediate, short-term water shortages. The Plan is designed to require mandatory actions when there is a projected three year supply of water remaining from available water resources. The City’s aggressive approach to water conservation during drought years produces significant results in a relatively short period of time. The City can implement this water conservation program in drought situations by phasing in water-saving measures. POLICIES 3.2.1 Basis of Projections. The City will plan for future development through the Land Use Element taking into consideration available water resources from the Salinas, Whale Rock, and Nacimiento Reservoirs and recycled water. 5.2.1 Water use Rate. The City will calculate the per capita water use rate based on a ten-year running average of the City’s actual per capita water use. 4.2.2 Accounting for Siltation. The City will account for estimated safe annual yield losses at Salinas and Whale Rock Reservoirs for the next 50 years (2060) by deducting 500 acre feet of available water supplies to account for these future losses. The siltation rate will be updated as information becomes available from subsequent siltation analyses. 5.2.2 Primary Water Supply. The City shall establish the amount of water needed for General Plan build-out using the water use rate established in Policy A 5.2.1 multiplied by the projected General Plan build-out population identified in the Land Use Element. 5.2.3 Reliability Reserve. The City will establish a reliability reserve that is 20- percent of the water use rate established in Policy A 5.2.1 multiplied by the current population. The water supply designated as the reliability reserve may not be used to serve future development. 5.2.4 Secondary Water Supply. After accounting for primary water supply and a reliability reserve, any remaining water supplies shall be utilized for meeting short-term water supply shortages or peak water demands. 7.2.2 Accounting for Recycled Water. The City will add total recycled water usage from the prior year to the City’s water resource availability on an annual basis. A-2-77 12.b Packet Pg. 294 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-40 JUNE 2016 The City also recognizes the importance of long-term water efficiency by supporting programs that will enhance water supply reliability and comply with any current and/or future state mandates in water use reductions. In 2009, Senate Bill X7-7 was passed requiring water agencies to reduce per capita water use by 20 percent by the year 2020. There are three options (with a fourth being developed) on how to determine the year 2020 target for the City. Using the methodology which best corresponds to the City’s situation and recognizes the City’s past investment in conservation, the City’s target per capita water use would be 117 gpcd which is an additional five percent reduction from 2010 per capita water use. However, the city reduced their per capita down even further in 2011 to 104 gpcd and in 2012 their per capita use was 109 gpcd, and in 2015 the per capita is 97 gpcd. The City’s water conservation practices are based on research and experience and include: Water conservation pricing and rate structures Technical assistance for water customers Incentives for indoor and outdoor water saving technologies Public information and outreach Water audits Recent Drought (2011-2015). The statewide drought has continued and is now well into the fourth year. Governor Brown declared a drought emergency on January 17, 2014 and, as part of the response, directed the State Water Resources Control Board (State Water Board) to draft water conservation regulations to respond to the emergency. The State Water Board adopted regulations prohibiting water waste in July 2014, and issued directives to reduce water use statewide. In response to the continuing drought conditions, the State Water Board extended the 2014 emergency regulations and added new measures on March 17, 2015. On April 1, 2015, the Governor issued Executive Order B-29-15 mandating increased enforcement against water waste and declared a statewide water use reduction goal of 25 percent. This action was followed by the State Water Board adopting regulations that require specific water purveyors to reduce water use in a range of 8 to 36 percent compared to their 2013 water usage. The amount of the mandated reduction is dependent on the water purveyor’s per capita use in 2013. The City’s required reduction is 12 percent. A-2-78 12.b Packet Pg. 295 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-41 JUNE 2016 The impacts of the 1987-1991 drought enculturated a strong water conservation ethic in San Luis Obispo along with an urgency to develop new water supply sources. The current statewide drought brought about unprecedented regulatory action from the State of California which resulted in a mandatory average 12 percent reduction in water use from June 2015 to February 2016, when compared with 2013 water use numbers. To achieve this mandate, the City Council adopted a drought response strategy in June 2015. This strategy includes: 1. Adoption of a resolution declaring a drought emergency; 2. Adoption of a resolution to defer new landscape installation or the use of modified landscape plans during the drought emergency; 3. Introduction of an ordinance amending Chapter 13.07 of the City’s Municipal Code to include two-day-a-week and time-of-day restrictions for outdoor watering; 4. Approval of an incentive program for high efficiency toilets and washing machines; and 5. Adoption of a resolution establishing a permit fee for the use of the Corporation Yard groundwater well. This strategy relies on active enforcement of water waste prohibitions, with a core focus on providing information and resources to the public. Water Supply and Demand The City’s existing water supply is found adequate to serve the anticipated build out of its General Plan. The Supply/Safe Yield available to the City is currently estimated at 11,080 acre- feet per year. The demand in 2015 was estimated to be 4,990 acre-feet per year. The City anticipated future water demand to be 9,096 acre-feet per year (at 114 gpcd consumption rate) at build out under the existing General Plan. Water use in the City includes single-family, multi-family, commercial (includes institutional and industrial), and irrigation customers. No agricultural uses are supplied by City water and the City does not sell water to other agencies. The historical and projected number of connections and deliveries to the City’s customers are presented in the table below. A-2-79 12.b Packet Pg. 296 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-42 JUNE 2016 Table 3-23 Past, Current, and Projected Water Deliveries Water Use Sectors Single Family Multi- Family Commercial, Industrial, & Institutional Irrigation Total 2005 # of metered accounts 10,582 1,589 1,895 474 14,540 Deliveries ac-ft/yr 2,483 1,182 1,668 551 5,884 2010 # of metered accounts 10,680 1,760 1,695 524 14,812 Deliveries ac-ft/yr 2,193 1,093 1,408 524 5,218 2015 # of metered accounts 10,940 1,800 1,730 540 15,010 Deliveries ac-ft/yr 2,391 1,192 1,535 571 5,689 2020 # of metered accounts 11,200 1,840 1,770 550 15,360 Deliveries ac-ft/yr 2,455 1,224 1,577 587 5,843 2025 # of metered accounts 11,500 1,890 1,810 560 15,760 Deliveries ac-ft/yr 2,503 1,247 1,607 599 5,956 2030 # of metered accounts 11,780 1,940 1,600 570 15,890 Deliveries ac-ft/yr 2,567 1,280 1,648 614 6,109 2035 # of metered accounts 12,070 1,990 1,640 590 16,290 Deliveries ac-ft/yr 2,627 1,309 1,687 628 6,251 Notes: Source: City of San Luis Obispo Utilities Department, 2011 1. Department of Water Resources, Tables 3 through 7 2. The City has no unmetered accounts Water Treatment The City operates and maintains water treatment facilities that treat the water from the sources described above. The City’s Treatment Plant is located on Stenner Creek Road northwest of the Cal Poly campus. The Salinas Reservoir is located nine miles southeast of the community of Santa Margarita with Whale Rock Reservoir located about ½ mile east of Cayucos. A pipeline system connects these facilities. The following description of those treatment facilities comes from the City’s website: A-2-80 12.b Packet Pg. 297 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-43 JUNE 2016 Water Distribution and Storage System The City operates and maintains an extensive water transmission and distribution system. It consists of wells, storage tanks, pump stations, pressure relief valves and zone valves. The City is divided into 18 different pressure zones to ensure adequate water pressure throughout the City. Water Distribution: The water distribution system delivers potable water to approximately 14,500 metered customers. The goals of the program are to provide uninterrupted water flow at The purpose of a water treatment plant is to produce safe and pleasant drinking water, free of disease-causing organisms and toxic substances. The City of San Luis Obispo has a state -of- the-art treatment process that includes ozone and ensures a high level of protection to our customers. Each year the City Utilities Department mails a Water Quality Report to all of its customers. San Luis Obispo water continues to meet or exceed all State and Federal Safe Drinking Water standards. City water comes from four sources: Salinas Reservoir (Santa Margarita Lake), Whale Rock Reservoir, Nacimiento Reservoir and ground water. Nacimiento and Salinas Reservoirs are our primary source of water. Whale Rock is our backup supply. Groundwater supplies a very small percentage (less than 2%) of the City’s demand for water. The source of the City’s water is important because it sets the required level of treatment. Many communities rely solely on groundwater to meet their water needs. Groundwater typically requires only minimal treatment (such as the addition of chlorine) to meet state and federal standards, because water is filtered as it percolates through soil. This level of treatment results in very low operating and maintenance costs. In contrast, water from lakes or rivers (surface water) such as the Nacimiento, Salinas and Whale Rock Reservoirs, requires a significantly greater level of treatment to meet state and federal standards. The regulations require multiple treatment processes to provide multiple levels of protection from potential contamination sources. In addition, the City’s water supply reservoirs are patrolled on a daily basis to ensure that potential water quality problems at the source are minimized and eliminated. Increased treatment results in higher operating and maintenance costs. A-2-81 12.b Packet Pg. 298 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-44 JUNE 2016 adequate pressures, to meet all fire and domestic flow requirements, and to minimize system water loss due to leakage. In order to accomplish these goals, the water distribution program has seven major work objectives. They are as follows: Pump station and tank maintenance Water main maintenance and repair Water service installation and service renewal Fire hydrant installation Fire hydrant maintenance Cross connection control Underground Service Alert (USA) markouts Because of the geographic setting of San Luis Obispo, the water distribution system is a very complex structure of pipes, pumps, storage tanks, and pressure reducing valves. The water distribution program delivers potable water from the water treatment plant and wells to customers and fire hydrants via two storage reservoirs, eight pump stations, twelve storage facilities, and approximately 185 miles of water mains. It is unlikely this basic distribution pattern will change, since the water treatment plant will continue to be the principal source of treated water for the City. Growth within the City has placed increased demands on the water distribution system. Additionally, many pipes throughout the City are over 100 years old, and do not provide adequate capacity to meet current fire-flow requirements. Even without growth or fire protection requirements, aging pipes must be replaced to avoid major service disruptions and leaks due to deterioration. There are approximately 185 miles of water distribution pipelines throughout the City. The engineering estimate for the life expectancy of these facilities is 50 years. Complete replacement within the term of life expectancy would require that the City replace an average of 2% of the system infrastructure each year. Pressure Zones. The water delivered from the treatment plant is split into two main distribution networks. About 52% flows into the City by gravity and the other 48% is pumped to a storage reservoir at a higher elevation and then flows into the various service areas by gravity and A-2-82 12.b Packet Pg. 299 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-45 JUNE 2016 through pressure reducing valves (PRVs). The most apparent strain is in the pumped delivery system. Since electrical power for pumping water is a major expense, a goal is to develop a system that minimizes pumping. The goal of the water supply system is to deliver water at pressures between 40 pounds per square inch and 80 pounds per square inch at the customer’s meter without using a pressure-reducing valve on the pipe connecting the water main to the meter. This pressure range will meet the needs of most irrigation sprinklers and other uses, and provide adequate pressure for fire sprinkler systems. Pressure zones are established in the distribution system to maintain these pressure ranges. The City currently has 18 pressure zones divided between the gravity and pumped delivery systems. Mains and Services. Once raw water has been converted to drinking water, it must be delivered to the customer with its quality intact. Additionally, it must be at a pressure that assures adequate flow from the tap. The effort put into constructing a wide-ranging distribution system is enormous in terms of cost, work, and disruption to the community. The elements of a distribution system (pipes, pumping stations, valves, storage structures, and so forth) are expected to operate over a long time frame, as they are all expensive to replace. In particular, the piping network (placed largely below ground) is expected to have a very long service life. Replacement and rehabilitation work is very costly and difficult. Presumably research and development will continue in this area and new products, techniques, and new concepts in engineering practice will help keep the network flowing smoothly. Storage Facilities. Water storage facilities are necessary to provide water during peak demand periods and emergency situations such as fires. The City has twelve water storage facilities, nine of which are steel storage tanks ranging in size from .04 to 4 million gallons, three concrete facilities with a capacity of .03 to 7.5 million gallons. The combined storage capacity is 26.22 million gallons. A-2-83 12.b Packet Pg. 300 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) PUBLIC REVIEW DRAFT 3-46 JUNE 2016 Figure 3-8 Pressure Zones A-2-84 12.b Packet Pg. 301 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-47 JUNE 2016 Capital Improvement Plan-Water System. The City’s Capital Improvement Plan (CIP) comprehensively schedules and finances all capital projects and equipment purchases over $15,000. The City’s Capital Improvement Plan contains detailed project-by-project information and provides for aligning the goals of the City with project implementation. The City systematically plans schedules and finances capital projects to ensure cost- effectiveness and conformance with established policies and longer-term plans. The City’s approach considers the current fiscal situation and makes adjustments based on the City’s ability to pay for improvements. Two years ago, the City characterized its fiscal outlook as the best in many years largely due to the passage of a ½-cent City sales tax in 2006. Unfortunately, this is not the case today. The City is facing another very tough budget season. In order to balance the budget, the City made reductions in the CIP by over 40%. Because of this, the CIP focused on maintaining, repairing or replacing the facilities, infrastructure and equipment already in place based on the goal-setting process. Planned water system improvements are included in the City’s Capital Improvements Program that was adopted by the City Council July 1, 2009. The program is prepared in two-year increments and is updated annually. The Water System Master Plan has prioritized the projects that are most needed to improve the system. This plan was adopted along with the Airport and Margarita Specific Plans and focus on the backbone water distribution facilities in order to fully develop these properties. Projects Budgeted 2015/2016 Water Distribution System Improvements, budgeted $1,487,300. -- total project cost $3,508,700 Water Storage Reservoir Maintenance and Tank Replacement design, budgeted $60,000 Water Storage Reservoir Maintenance and Tank Replacement, budgeted $181,000-- total project cost $567,000 Distribution Pump Station Upgrade, budgeted $50,000 Air Compressor Replacements at Water Treatment Plant, budgeted $100,000. -- total project cost $300,000 Water Division Asset Management Plan Development, budgeted $100,000 A-2-85 12.b Packet Pg. 302 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-48 JUNE 2016 2014/2015 Water Distribution System Improvements, budgeted $1,487,300. -- total project cost $3,508,700 Water Storage Reservoir Maintenance and Tank Replacement, budgeted $181,000-- total project cost $567,000 Air Compressor Replacements at Water Treatment Plant, budgeted $100,000. -- total project cost $300,000 Utilities Generator Replacement, budgeted $55,000 Other Water Providers In addition to the City of San Luis Obispo, twenty-two other private water purveyors provide water services to area residents. Some providers are located within the City limits. The primary source for all of these water providers is groundwater pumped water from Groundwater Basin. These include: Madonna Inn Water Company Laureate Water Company Elks Lodge #322 Tiger Water Supply Bear Valley Water Company Afuera De Chorro Water Company Sunset Drive-In Snack Bar Parsons Water Supply Toyota San Luis Obispo Tank Farm Business Park Hidden Hills Mobilodge SLO County Farm Bureau Whitson Industrial Park Ernie Ball Inc Horizon Lane Water Supply Higuera Apartments CB&I Construction Inc. SLO Partners Fiero Lane Water Company R. Howard Strabaugh Inc. Golden State Water Company - Edna A-2-86 12.b Packet Pg. 303 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-49 JUNE 2016 Figure 3-9 Other Water Providers A-2-87 12.b Packet Pg. 304 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-50 JUNE 2016 WASTEWATER COLLECTION & TREATMENT SYSTEM Facility Description. The City of San Luis Obispo operates the wastewater treatment/reclamation facility, which has 13,500 hook-ups within the City limits. The City’s wastewater collection system consists of one hundred fifty miles of sewer pipe, ranging in size from 6 to 30 inches in diameter (at an average depth of six feet), over 2,500 manholes, and eight sewage pump stations. This system conveys approximately 4.5 million gallons of wastewater per day to the City’s Water Reclamation Facility, which has a capacity of 5.1 milli on gallons per day. To ensure system reliability, the collection system is regularly inspected, hydro-cleaned, and repaired. Work is performed in response to work orders (updated daily) and area maintenance of a particular drainage basin. The goal is to completely clean the system every three years. Maintenance is performed bi-monthly on the eight sewage pump stations. Trucks known as Wastewater Collection Combination Units clean City sewers using water pressure and are also capable of vacuuming debris from the sewer system. The City of San Luis Obispo has its own pipeline inspection unit. This unit allows collection system problems to be quickly located and repaired using a closed-circuit video camera system. If an overflow occurs during normal working hours, customers are urged to contact the wastewater collection department. After hours emergencies should be reported to the San Luis Obispo Police Department, who will contact on-call utility staff. The City of San Luis Obispo’s Pretreatment Program was established in 1983 to provide protection to the Water Reclamation Facility (WRF) and the sewer collection system by controlling the introduction of non-domestic pollutants to the WRF and system. This program uses the Federal General Pretreatment Regulations (40 CFR 403) to enforce general discharge prohibitions and categorical standards. The City was required by the state to establish the program to protect the WRF from non-domestic wastes that may upset or inhibit the plant’s processes, contaminate the sludge or pass through treatment and end up in San Luis Creek, the receiving water for the facility’s effluent discharge. An upset or inhibition in the facility can mean reduced treatment of wastes, contaminated sludge that can result in expensive handling and disposal costs, and pass-through which may result in a violation of the facility’s discharge requirements and degradation of the creek’s environment. A-2-88 12.b Packet Pg. 305 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-51 JUNE 2016 The City of San Luis Obispo’s Water Reclamation Facility is responsible for treating all of the wastewater (sewage) within the City, Cal Poly and the County airport. The facility treats 4.5 million gallons of wastewater daily, twenty-four hours a day, 365 days a year. Staffing of operators, laboratory analysts and maintenance technicians ensure the WRF is operated and maintained in the most efficient manner possible and complies with federal, state, and local discharge requirements. The most recent upgrade to the WRF was completed to improve the quality of water discharged into San Luis Obispo Creek. The WRF has very stringent discharge requirements and now produces a high-quality effluent that surpasses drinking water standards for many constituents. Plans to use a portion of this effluent to irrigate parks, median strips, landscape and other appropriate uses are being developed under the City’s Water Reuse Program. Capacity. The treatment system currently has the capacity to process 5.1 million gallons per day of wastewater on an average dry day. The system is operating at 88% of capacity with an estimated 4.5 million gallons per day currently being processed at the treatment facility. The plant has the capacity to serve a population of up to 50,000. The City is studying the options for expansion of the system to provide adequate capacity as the City continues to grow. Serving future developments that are proposed would be studied as part of the environmental review (CEQA) process. Expanding the capacity would likely be required if the City’s processing capability was found to be inadequate. Wastewater Collection. The existing wastewater collection system within the City is made of a network of roughly 66 miles of pipeline, and 12 wastewater-pumping stations. Projects Budgeted 2015/2016 Wastewater Collection System, replace aging and inadequate sewer infrastructure, ensure uninterrupted wastewater collection, and reduce required maintenance. , budgeted $1,470,000. -- total project cost $5,725,000 Margarita Sewer Lift Station Replacement, budgeted $500,000 Foothill Sewer Lift Station Replacement, budgeted $100,000 Wastewater Collections Sewer Camera Cargo Van, budgeted $160,600 Water Reclamation Facility Major Maintenance, budgeted $505,000. -- total A-2-89 12.b Packet Pg. 306 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-52 JUNE 2016 project cost $2,080,000 2014/2015 Wastewater Collection System, replace aging and inadequate sewer infrastructure, ensure uninterrupted wastewater collection, and reduce required maintenance. , budgeted $800,000. -- total project cost $5,725,000 Madonna Sewer Lift Station Replacement, budgeted $500,000 Margarita Sewer Lift Station Replacement design, budgeted $100,000 Wastewater Collections Portable Generators, budgeted $309,300 Water Reclamation Facility Major Maintenance, budgeted $320,000. -- total project cost $2,080,000 Water Reclamation Facility Upgrade, budgeted $56,300,000 Water Reclamation Facility Upgrade CM, budgeted $4,500,000 Water and Sewer Rates Comparison The following tables compare the water and sewer rates of the seven cities. The sample monthly bill was calculated using 10 units of water as a base. This information was gathered from website research from each City. Table 3-24 – Single-Family Water Rates Rate/Fee Pismo Beach Arroyo Grande Grover Beach Morro Bay Paso Robles Atascadero San Luis Obispo Monthly Service Meter Charge $32.57 $7.19 $10.06 $24.18 $0.00 $18.00 $8.00 Water (per 100 cubic feet) $2.72 $3.42 $3.34 $7.00 $4.40 $2.10 $7.90 Other Charges $0.00 $20.33 (Lopez Treatment) $0.00 $0.00 $0.00 $2.50 (Nacimiento) $9.88 (over 8 units) + 5% tax Sample Monthly Bill (10 units of water) $59.77 $61.72 $76.86 $71.18 $44.00 $41.50 $94.66 A-2-90 12.b Packet Pg. 307 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-53 JUNE 2016 Table 3-25 – Single-Family Sewer Rates Rate/Fee Pismo Beach Arroyo Grande Grover Beach Morro Bay Paso Robles Atascadero San Luis Obispo Flat Monthly Rate $63.53 $2.40 $9.92 $62.50 $0 $20.18 $8.32 Sewer (per 100 cubic feet water) $0.00 $0.67 $0.00 $0.00 $7.80 $0.00 $9.17 Other Charges $0.00 $14.86 $14.86 $0.00 $0.00 $0.00 $0.00 Sample monthly bill (10 units of water) $63.53 $23.96 $24.78 $62.50 $78.00 $20.18 $100.02 Figures 3-10 and 3-11 show a rate comparison for all seven cities in the County. Overall, San Luis Obispo’s water and sewer rates for residential customers are one of the highest among other county cities. The charts are based upon a sample billing using “10 units” of water as a basis. A-2-91 12.b Packet Pg. 308 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-54 JUNE 2016 59.77 61.72 76.86 71.18 44.00 41.50 94.66 $0 $10 $20 $30 $40 $50 $60 $70 $80 $90 $100 Pismo Beach Arroyo Grande Grover Beach Morro Bay Paso Robles Atascadero San Luis ObispoDollars County Cities Bill Comparision - Monthly Residential Water - 10 Units 1 unit = 100 Cubic Feet of Water 63.53 23.96 24.78 62.50 78.00 20.18 100.02 $0 $20 $40 $60 $80 $100 $120 Pismo Beach Arroyo Grande Grover Beach Morro Bay Paso Robles Atascadero San Luis ObispoDollars County Cities Bill Comparision - Monthly Residential Sewer - 10 units 1 unit = 100 Cubic Feet of Water Figure 3-10 Figure 3-11 123.30 85.68 101.64 133.68 122.00 61.68 194.68 $0 $50 $100 $150 $200 $250 Pismo Beach Arroyo Grande Grover Beach Morro Bay Paso Robles Atascadero San Luis ObispoDollars County Cities Total Comparision - Monthly Residential Water & Sewer - 10 units 1 unit = 100 Cubic Feet of Water Figure 3-12 A-2-92 12.b Packet Pg. 309 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-55 JUNE 2016 TRANSPORTATION - STREETS – ROADS City of San Luis Obispo General Plan, Circulation Element 2015 The Circulation Element of the City’s General Plan describes how the City will manage transportation issues as the City grows and develops. The Circulation Element was updated in 2015 along with other elements in the General Plan. The Element contains goals, policies and implementation standards and programs to guide the future development of the City’s circulation system. The City prepares an annual report regarding the implementation of the General Plan, including the Circulation Element. This report documents the progress made toward achieving the goals of the Circulation Element and is broken down into the following categories: Transportation Network Improvements, Transportation Planning Improvements, Neighborhood Traffic Management, and Parking Management. In 2009, the City completed a number of important projects regarding the transportation system including: Table 3-26 – Transportation Network Improvements Transportation Network Improvements Vehicular Widening of Orcutt Road was completed from Broad Street to Laurel Lane including signalization of the Laurel Lane intersection, integration of a bicycle signal at that location and additional lanes to accommodate future growth in the Orcutt Area Specific Plan. Sacramento Drive was extended to Orcutt Road providing an additional access point in and out of the Sacramento Drive area. The City worked with SLO County Airports, Caltrans and area developers to realign and signalize the intersection of Aero Drive and Broad Street to improve safety and operations along HWY 227. The Council directed staff to perform final analysis and return to Council in 2010 with recommendations for relinquishing HWY 227 from State control to City jurisdiction pursuant to Circulation Element program recommendations. The City worked with Caltrans to construct the South Street “road diet” from Broad Street to Higuera to address public safety concerns and speed of traffic along HWY 227. The realignment and safety improvements were completed to the intersection of Buena Vista/Garfield/Monterey and aesthetic improvements were installed at this gateway to the City. The signal at the intersection of Santa Rosa/Marsh Street was reconstructed to improve operations and safety. The signal at the intersection of Marsh/Osos was reconstructed improve operations and safety. A-2-93 12.b Packet Pg. 310 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-56 JUNE 2016 The City completed its first bi-annual traffic operations report addressing citywide traffic congestion. Construction began on the Safe Route to School improvements at Hawthorne, Sinsheimer, & San Luis Obispo High schools. The City collaborated with Caltrans on the construction of pedestrian and bicycle access improvements at the Marsh Street underpass of Highway 101. Bicycle Phase 4 of the Railroad Safety Trail (Foothill to Taft) was completed and opened to the public. The City completed construction on the Bill Roalman Bike Blvd on Morro Street. As part of a pilot program to reduce bicycle collisions, the City installed shared lane markings on upper Monterey Street to notify motorists and bicyclists the minimum distance bicyclists should ride from on- street parked cars to prevent “dooring”. Design began on the Madonna Inn Class I bike path that will connect Marsh Street to Madonna Road across the Madonna Inn property. The City collaborated with the Rotary Club of San Luis Obispo to develop a fundraising effort for the Railroad Safety Trail. Design of the Bob Jones City to Sea Trail bridge connection at Prado Road was completed. Construction to commence in 2010. Continued to work with Caltrans for the final design and location of the Los Osos valley Road bridge connection for the Bob Jones trail. In September, the City’s Police and Parks and Recreation Departments held its annual Bicycle Rodeo instructing City youths on safe bicycling techniques and proper riding habits. The City’s supply of short term bicycle parking continued to expand during the fifth year of the City’s “Racks with Plaques” bicycle rack donation program. In May 2009 the City participated in Bike to Work Month activities encouraging the public to use alternative transportation. Bike valet parking service continued for its fourth year at the weekly Thursday night Farmer’s Market. By the end of 2008, almost 11,000 bicyclists made use of the free weekly service. The City collaborated with the San Luis Obispo Bicycle Coalition and other community volunteers to offer bicycle safety education training. Transit Starting in September 2008, SLO Transit extended the evening service trips running Monday thru Friday, funded largely by a State Transportation Assistance (STA) grant of $205,000. SLO Transit carried 1,007,807 riders during calendar year 2009 and averaged 29.32 passengers per hour. Carried 49,544 evening passengers on routes 2, 3, 4 and 6a & 6b in Fiscal year 2009 and averaged 19.87 passengers per hour. Continued to monitor the Free Fare Subsidy Program for Cal Poly faculty and students. Secured $1,023,660 in American Recovery and Reinvestment Act (ARRA) funding for Transit related Capital projects. Continued to utilize the new color scheme and branding utilizing City of San Luis Obispo colors for all new transit vehicles starting with the October 2007 bus deliveries. Purchased a new double deck bus to increase capacity for high demand routes at a lower operation cost than standard 40’ buses. Continued basic service levels for 2009 even with significant state funding reductions and takeaways to balance the State’s general fund obligations. Source: City of San Luis Obispo Annual Report of the General Plan 2009 A-2-94 12.b Packet Pg. 311 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-57 JUNE 2016 Table 3-27 – Transportation Planning Improvements Transportation Planning Improvements Vehicular The City published its eighth annual Traffic Safety Report identifying high crash locations within the City and recommending mitigation measures to reduce the crash rates. This was the first report that fully integrated Public Works and Police activities. This report also marked the lowest number of annual collisions reported since Public Works began tracking in 1999, 30% down from 2002 when the Traffic Safety Report project first began. The City completed its first Traffic Operations Program report intended to address traffic congestion issues using the same methodology as the City’s Annual Traffic Safety Program. The City received the prestigious Institute of Transportation Engineers “Public Agency of the Year” award for it Annual Traffic Safety and Annual Operation programs. The City completed its first bi-annual report highlighting the City’s efforts to improve bicycling during the past two years. The City began development on a new Travel Demand Model in preparation of a Circulation Element update. A Caltrans Project Report and Environmental Determination for the Los Osos Valley Road interchange improvements were submitted for public circulation and approval. Secured approximately $1.2 million in American Recovery and Reinvestment Act (ARRA) funding for rehabilitation and improvements on upper Monterey Street. Pedestrian The City conducted its fourth annual Halloween Traffic Safety campaign passing out over 4000 reflective Halloween bags to elementary school students in the City. Implementing a Safe Routes to School grant, the City completed its design for a bicycle and pedestrian path and bridge over Prefumo Creek which will provide non-vehicular access between the Oceanaire and Laguna neighborhoods. Source: City of San Luis Obispo Annual Report of the General Plan 2009 Table 3-28 – Parking Management Parking Management In 2009, the following efforts implemented parking management policies in the Circulation Element: Parking Services researched car sharing programs and began work with local providers on a pilot project to locate two car share vehicles in the City Hall parking lot. Parking Services continued its financial assistance to the Downtown Access Pass program (formally the Gold Pass) The City established a policy for notifying neighboring businesses and property owners of on-street parking spaces proposed for removal or conversion to other uses and establishing a process for providing input before a decision is made. Progress on the design of the Palm Nipomo parking structure resumed after the City concurred with a consultant’s financial report and Ad Hoc Committee review confirming that funding was available for the project and that demand for the structure at this location can be met. Parking Services continued to monitor public parking in the downtown core. As part of the City’s annual review of the Parking Fund, public parking fees and fines were raised to reflect rising costs. Source: City of San Luis Obispo Annual Report of the General Plan 2009 A-2-95 12.b Packet Pg. 312 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-58 JUNE 2016 Table 3-29 – Neighborhood Traffic Management Neighborhood Traffic Management Five (5) neighborhoods actively pursued the preparation of Neighborhood Traffic Management (NTM) Plans for their neighborhoods. Staff proceeded with the most critical NTM reques t, the Pismo/Buchon Neighborhood. The Pismo/Buchon Neighborhood voted to support the formation of an NTM program, an action team was established and in 2009 staff completed and circulated a draft action plan. As of the end of 2009 staff and the Action Team were finalizing the action plan for council approval. Source: City of San Luis Obispo Annual Report of the General Plan 2009 Below is a list of local street improvement projects proposed in the City’s Capital Improvement Program: Funding for these projects is allocated based upon available funding and budget priorities. Projects Budgeted 2015/2016 City Facility Parking Lot Maintenance – $82,000 Street Maintenance Projects – $1,700,000 Sign Maintenance Projects – $66,500 Median Landscaping – $50,000 Sidewalk Repairs – $35,000 Pathway Maintenance – $60,000 Bicycle Facility Improvement – $25,000 Bob Jones Trail Octagon Barn Connection – $345,000 2014/2015 City Facility Parking Lot Maintenance – $75,000 Street Maintenance Projects – $700,000 Sign Maintenance Projects – $66,500 Curb Ramps Replacements – $105,000 Prado Road Bridge Maintenance– $170,000 Marsh Street Bridge Rehabilitation – $6,400,000 Sidewalk Repairs – $35,000 Pathway Maintenance – $60,000 A-2-96 12.b Packet Pg. 313 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-59 JUNE 2016 Bicycle Facility Improvement – $25,000 Bob Jones Trail Octagon Barn Connection – $40,000 SLOCOG Regional Transportation Plan, 2014 The most recent adopted RTP, Sustainable Communities Strategy, acts as a blueprint for a transportation system that addresses transportation projects that will meet access and mobility needs. The 2014 Regional Transportation Plan (2014 RTP) is intended to be a comprehensive Plan guiding transportation policy for the region and will make recommendations concerning improvements to the existing transportation network of highways, transit, air and water, rail and bicycling. Regional Improvements. According to the San Luis Obispo Council of Government’s (SLOCOG) 2014 Regional Transportation Plan a significant increase in traffic volume on Highway 101 is projected from the 2008 number of 57,857 average daily trips to 87,000 average daily trips in 2035. The Level of Service in the San Luis Obispo area on Highway 101 is expected to drop to LOS F. The Central County segment of the route experiences some of the highest volumes in the region. The SLOCOG 2014 RTP protects the right-of-way for future expansion; and provides for an evaluation of the capacity needs throughout the corridor to more complete develop a financial, service and facility plan to meet corridor mobility needs. U.S.101/SR 1 interchange this location continues to be a significant area of congestion. The City is leading a study to identify congestion and improvement alternatives at the location. The SR 1 Major Investment Study, completed summer 2010, recommends a project initiation document for the interchange. A potentially significant issue at the location is the standards for clearance over the mainline. Any improvements at this location would warrant rebuilding the overcrossing to meet standard height. The close proximity of ramps and the interrelationship of the ramp network and city circulation issues pose a challenging and unique situation. Los Osos Valley Road: The interchange at Los Osos Valley Road has widen the southbound off-ramp, raise the intersection at the southbound ramps to improve stopping sight distance, widen the overcrossing to 4 lanes, and improve bike and pedestrian facilities on the overcrossing. Construction for this project has completed in April 2016. A-2-97 12.b Packet Pg. 314 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-60 JUNE 2016 Transit. RTA provides regional fixed-route services within San Luis Obispo County. RTA’s Route 9 operates on the Highway 101 corridor between San Miguel, Paso Robles, Templeton, Atascadero, Santa Margarita, and San Luis Obispo. Route 12-A operates between San Luis Obispo, Cuesta College, Morro Bay, Baywood Park, and Los Osos. There is also one express trip (in each direction) between Los Osos, Cal Poly and San Luis Obispo on weekdays. San Luis Obispo Transit operates seven fixed-route buses and trolley, on weekdays and weekends. Route 1 operates on a circular route originating from the Downtown Transit Hub with stops downtown, at the French and Sierra Vista Hospitals, and Cal Poly. Route 2 operates on a figure eight loop servicing major destinations downtown and along Higuera, including the Prado Day Center, the Department of Social Services and the Department of Motor Vehicles. Route 3 operates a circular loop with stops downtown, at the Crossroads Center, and at County Health Services. Routes 4 & 5 run in opposite directions on a circular route with stops downtown, at the Amtrak train station, Laguna Village, Madonna Plaza, and Cal Poly. Routes 6a & 6b Route 6a serves downtown, Cal Poly, and Highland. Route 6b serves downtown and Cal Poly. From June 15th through Labor Day Routes 6a & b run every hour between 8:30 am and 6 pm, Monday through Saturday. The downtown trolley connects the North Monterey motel district with the core part of downtown Thursday to Sunday with extended evening hours on Thursdays (Farmers’ Market). Pacific Surfliner. The “Surfliner” provides two frequencies to/from San Luis Obispo and San Diego. The service was implemented in 1995 and has proven to be successful and popular. The service provides a convenient morning departure from San Luis Obispo to Santa Barbara, Los Angeles and San Diego, with an evening return. In 2004, a San Luis Obispo-Los Angles roundtrip was added with a midday arrival and departure southbound. The service also includes a total of 8 bus connections to meet trains that begin (or end) in other cities. SLOCOG has endorsed the State’s 20-year plan for intercity rail upgrades, which includes train travel time reductions and increase in train frequency as follows: A-2-98 12.b Packet Pg. 315 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-61 JUNE 2016 Table 3-30 Travel Time & Frequency Goal Corridor Segment 2005-2010 2010-2015 2025 one-way travel time # of roundtrips one-way travel time # of roundtrips one-way travel time # of roundtrips San Diego – SLO 9 hrs 1 6.5 hrs 2 6.25 hrs 3 Los Angeles – SLO 6 hrs 2 4.5 hrs 1 4.25 hrs 3 Los Angeles – SF 12 hrs 3 8.75 hrs 2 8 hrs 2 Source: SLOCOG 2010 RTP Coast Starlight – Amtrak’s’ Coast Starlight train serves the corridor from Los Angeles through the San Luis Obispo region, to Seattle, Washington. It is one of the busiest long distance trains in the nation, with one passenger train northbound and one southbound each day. The Coast Starlight provides a total of four stops per day within the county, two in the City of San Luis Obispo, each in the mid-afternoon. The on-time performance of the Coast Starlight has vastly improved over the last year. It is within ½ hour of its scheduled arrival time about 80% of the time. Fire The City of San Luis Obispo Fire Department website is the source of the following information: “There are fifty-two full time employees of the San Luis Obispo City Fire Department. Eleven of these are administrative and fire prevention bureau personnel along with one mechanic. The remaining forty-two are firefighters with emergency response capabilities. There are thirteen Captains, fifteen Engineers, and twelve Firefighters. The Fire Department has five programs; Administration, Emergency Operations, Fire Prevention and Life Safety, Training and Equipment, 3,400 3,600 3,800 4,000 4,200 3,810 3,682 4,111 4,154 Fire Station Incidents 2009-12 Calls Figure 3-13 A-2-99 12.b Packet Pg. 316 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-62 JUNE 2016 and Support Services. The Fire Department operates out of four stations. Fire Station One (2160 Santa Barbara Avenue) Fire Station One at Broad and South Streets houses the administrative offices, the Fire Prevention Bureau, and the department’s maintenance shop with one mechanic, as well as emergency response vehicles. San Luis Ambulance also operates a crew from this location, and their ambulance is garaged here. The station is staffed by a Battalion Chief and a 4-person paramedic truck company. Fire Station Two (126 North Chorro) is the oldest station, built in 1954. The station is staffed with a 3-person paramedic engine company. Fire Station Three (1280 Laurel Lane) Completed in 1960 to cover growth at the south end of the city, Station 3 is located at the corner of Laurel Lane and Augusta Street. The station is staffed by a 3-person paramedic engine company. Fire Station Four (1395 Madonna Road) constructed in 1978; under the administration of Mayor Kenneth Schwartz, Fire Station Number Four is located at the intersection of Madonna Road and Los Osos Valley Road. The station also acts as the base of operations for the Fire Captain, who is the Paramedic Coordinator for all the Paramedics on the Fire Department. In 2009, a Sacramento based Consulting Firm conducted a Fire Department Master Plan for the City of San Luis Obispo that reviewed the records for incidents between fiscal year 2004 and 2008. Service demands were counted and of the 33,679 apparatus responses over the 48- month period, 15,757 responses were first apparatus arrivals on the scene of a distinct incident. This translates to an average of 328.27 per month or 10.76 incidents per day. On average each incident logged an average of 2.13 apparatus responses. The majority of the calls (9,770) were medical related and 400 calls were outside of the City of San Luis Obispo. The fire department on average has a response time of 6.08 minutes over the City. The National Fire Protection Association (NFPA) 1710 standard is 6-minutes for the first apparatus on scene. The City’s Fire Department is able to serve the City’s emergency response needs, however, expansion of the fire department must be considered as growth and development increase. A-2-100 12.b Packet Pg. 317 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-63 JUNE 2016 POLICE The City of San Luis Obispo provides law enforcement services for the residents of the City. The Police Station is located at the corner of Santa Rosa and Walnut. The total budget for the Police Department for fiscal year 2013-14 is $14.96 million. An overview and services provided by the Department are briefly described below. The San Luis Obispo Police Department consists of 84.5 employees, 59 of which are sworn police officers. The Department is divided into two bureaus, with a Police Captain commanding each. The Operations Bureau consists of a Patrol Services Division, Traffic Safety Unit, Situation Oriented Response Team (SORT), and Neighborhood Services. In 2008 construction began on the new Emergency Communications Center located adjacent to Fire Station #1. The ECC is equipped with new state-of-the-art technology. Service Levels. Service levels for Police are often measured in terms of the number of sworn officers per 1,000 people in a community. This is a general measure and should be used only as one piece of information in characterizing police service levels. Service levels vary from city to city because of minimum patrol staffing, officer safety, available back -up from surrounding law enforcement agencies, demographics, geographic features, special service needs, specific crime problems, and other factors. The following is a ratio of full-time sworn officers per 1,000 in population for the City of San Luis Obispo in 2013, calculated using the following formula: 45,119 population ÷ 1,000 = 45.11 people 59 sworn employees’ ÷ 45.11 = 1.30 officers per 1000 people Nationwide the Department of Justice-FBI law enforcement statistics show the ratio to be an estimated two and a half officers per 1000 people for communities the size of San Luis Obispo. The average officers/1,000 ratio for the seven cities in San Luis Obispo County is about 1.6 officers, with Pismo Beach being the highest at 2.6 and Paso Robles the lowest at 0.90 officers/1,000. The figures below show the violent and property crime rates per 1,000 people for the City of San Luis Obispo from 2006 through 2013. Violent crimes include homicide, rape, robbery, and aggravated assault and have been steadily decreasing. Property crimes include burglary, larceny, auto theft, and arson. This information is from the California Department of Justice A-2-101 12.b Packet Pg. 318 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-64 JUNE 2016 Crime statistics. The 2006-2013 crime statistics are based on data from the State of California’s Office of Attorney General, Department of Justice, Criminal Justice Statistics Center. Figure 3-14: Violent Crime Rate Source: California and FBI Crime Index Table 11, 2006-2013 Figure 3-15: Property Crime Rate Source: California and FBI Crime Index Table 11, 2006-2013 3.6 3.8 3.1 3.1 2.8 2.9 2.6 3.5 0 0.5 1 1.5 2 2.5 3 3.5 4 2006 2007 2008 2009 2010 2011 2012 2013Crime per 1000 people City of San Luis Obispo - Violent Crime per 1000 people Violent Crime Rate 39.7 42.5 39.5 42.6 66.1 69.7 77.1 70.5 0 10 20 30 40 50 60 70 80 90 2006 2007 2008 2009 2010 2011 2012 2013Crime per 1000 people City of San Luis Obispo - Property Crime per 1000 People Property Crime Rate A-2-102 12.b Packet Pg. 319 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-65 JUNE 2016 The following figures show the City of San Luis Obispo property and violent crime rates compared to the other cities in the County. Property crime involves burglary, larceny, auto theft and arson. The crime rate is normally calculated as the number of crimes per 100,000 people. Due to the lower population of San Luis Obispo County and cities, the crime rate shown is per 1,000 people. San Luis Obispo had a crime rate of 44.3 in 2002 and in 2009 the crime rate decreased to 39.5, then increased to 70.5 in 2013. Figure 3-16: Comparative Crime Rate Source: DOF E4, 2009 and California Department of Justice Department 2002 2003 2004 2005 2006 2007 2008 2009 Atas 31.2 31.3 25.3 22 24 19.6 19.2 22.8 A.G.23.9 23.1 24.9 25.1 22.9 21.8 22.2 26.4 G.B.24.9 25.7 31 21.6 29.9 21.2 24.3 31.1 P.R.33.6 35 24.9 24 34.5 31.5 28.1 37.5 P.B.42.9 49 53.5 43.8 49.3 41.4 41.2 57 SLO 44.3 44.8 45.5 41.1 39.7 42.5 39.5 42.6 M.B.18.7 20 17.7 17.1 16.1 15.5 18.2 20 0 10 20 30 40 50 60 Crime per 1000 people City Comparisions Property Crime per 1000 people Atas A.G.G.B.P.R.P.B.SLO M.B. A-2-103 12.b Packet Pg. 320 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-66 JUNE 2016 Violent crime involves homicide, rape, robbery, and aggravated assault. These statistics are from the California Department of Justice Law Enforcement Information Center and the California Department of Finance E4 report, 2009. The crime rate is normally calculated as the number of crimes per 100,000 people. Due to the lower population of San Luis Obispo County cities, the crime rate shown above is per 1,000 people. Figure 3-17: Comparative Crime Rate Source: DOF E4, 2009 and California Department of Justice Department 2002 2003 2004 2005 2006 2007 2008 2009 Atas 3.3 2.4 3.9 4.1 2.6 3.4 2.8 2.2 A.G.1.4 1.6 1.9 2.6 2.9 1.5 1.7 1.4 G.B 3 2.8 2.4 2.7 3 6.8 6.8 3.9 P.R.4.5 4.5 4.4 3.9 3.1 3.6 4.1 3.1 P.B.6.4 3.3 5.2 3.8 5.7 2.6 2.9 1.7 SLO 3.6 3.1 4.1 3.8 3.6 3.8 3.1 3.1 M.B.2.3 2.5 1.8 1.5 2.2 2 1.8 1.9 0 1 2 3 4 5 6 7 8 Crime per 1000 people City Comparisions Violent Crime per 1000 people Atas A.G.G.B P.R.P.B.SLO M.B. A-2-104 12.b Packet Pg. 321 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-67 JUNE 2016 The City’s General Plan requires that all new development pay impact fees for additional equipment and fixed facilities needed to serve the new development with police services. The City also has a policy of maintaining staffing levels that enable the Police Department to give adequate attention to calls for service, to patrol and crime prevention, and to administrative requirements. Public Perception – Safe Community. The Action for Healthy Communities completed an indicators report in 2010. One of the factors considered is public safety service. A statistically valid telephone survey is conducted that asks the question: “How safe would say you feel in your neighborhood?” The following chart shows that from 2003-2010 residents in San Luis Obispo perceived their City as becoming increasingly unsafe. DEVELOPMENT IMPACT FEES Government Code Section 66000 is intended to hold agencies to a higher level of accountability whenever charges are established, increased, or imposed and whenever updates or reviews are performed. Section 66000 requires ordinances to include language that commits the local agency to establish reasonable development charges and, if those charges are found not to be reasonable, to refund the difference. The City levies a series of development impact fees for 92.9 80.4 75.5 7.1 19 22.6 0 0.5 1.7 0 20 40 60 80 100 2003 2006 2010 Figure 3-18: San Luis Obispo- Perception of a Safe Community Very Safe Somewhat Safe Not safe at all A-2-105 12.b Packet Pg. 322 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-68 JUNE 2016 new development to address many differing needs. All these fees are based on Government Code Section 66000 et seq., which requires the agency setting fees to (i) identify the purpose of the fee, (ii) identify the use to which the fees will be put, (iii) determine the reasonable relationship (or “nexus”) between the type of development charged the fee, the amount of the fee and its use, and (iv) determine the reasonable relationship between the need for the public facility or improvement and the project upon which the fee is imposed. Fees collected by the City include: fees in-lieu of parkland dedication, park development projects, water and sewer capacity and improvement fees, road and circulation fees, public safety fees, and general administrative capital improvement fees. A-2-106 12.b Packet Pg. 323 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-69 JUNE 2016 WRITTEN DETERMINATIONS The following written determinations are based on the information contained in the above section regarding Infrastructure Needs and Deficiencies: Water Supply and Demand 1. The City is able to provide the core services (water, sewer, police and fire) to the development within the City. The policies and standards in the City’s General Plan provide for future services to be funded by the developer. 2. The 2015 Safe Yield of the City’s Water Supply is estimated to be 10,005 afy in the Water and Wastewater Element of the City’s General Plan. The estimated demand by the City at build out of the current General Plan is 9,096 afy. 3. The City currently has an adequate and reliable water supply to serve the City’s anticipated build-out under its current General Plan. Properties proposed for annexation would be required to identify land uses and water demands and supplies to adequately serve the development. 4. The City’s General Plan policies would not allow water services to be provided in excess of the available supply. 5. The City adopted water conservation measures in 2015 to continue to address the drought conditions and meet the Governors 2014 mandate. Wastewater 6. The City operates and regularly maintains the wastewater collection and treatment system, which consists of sewer pipelines, manholes, pump stations, and a wastewater treatment and reclamation facility. 7. The treatment facility has the capacity to process 5.1 million gallons per day of wastewater and is currently processing an average of 4.5 million gallons per day. The system is operating at 88% of capacity. A-2-107 12.b Packet Pg. 324 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-70 JUNE 2016 8. The City regularly upgrades their Sewer System by approving projects and allocating funds as part of their Capital Improvement Program and Plan. 9. The City is in the process of evaluating expansion options for the wastewater treatment/reclamation facility that would accommodate new and in-fill development. Roads and Streets 10. The City’s Circulation Element, in conjunction with the Land Use Element and Capital Improvement Plan, prioritizes and manages the transportation and traffic network. 11. The City improves the transportation network by allocating funds and implementing transportation improvement projects through the Capital Improvement Plan. 12. Several transportation projects are in the planning stages and are progressing toward construction. These include the Los Osos Valley Road-Highway 101 interchange, the Prado Road-Highway 101 interchange. These projects will provide for the continued upgrade of the City circulation system. Infrastructure 13. Development proposals in the Sphere of Influence would be required to extend physical infrastructure to their respective sites as needed and pay their share for facilities and other City services as a condition of project development. 14. The City is in the process of upgrading and maintaining many of its public facilities, including roads, and wastewater treatment and collection system through its Capital Improvement Plan. 15. The City’s General Plan, Capital Improvement Plan, and Circulation Element address the provision of infrastructure for wastewater, roads and other public facility needs. 16. The City should be able to provide the core services (water, sewer, police and fire) to areas within the existing Sphere of Influence while continuing to adequately serve existing residents, pursuant to the policies and standards contained in the General Plan are implemented when considering annexations and development projects. A-2-108 12.b Packet Pg. 325 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-71 JUNE 2016 17. The City’s facilities comply with environmental and safety standards and no major enforcement actions by state or federal agencies were identified. Police and Fire 18. The City’s Police Department is adequately staffed to provide law enforcement services to its residents given the comparable crime rate with other cities in the County. 19. The City will have the opportunity to add police staff as needed to serve the Sphere of Influence area. 20. Agreements to provide fire and police services at no extra cost to existing residents will be worked out with the developer during the preparation of the Specific Plans and other permits. A-2-109 12.b Packet Pg. 326 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) PUBLIC REVIEW DRAFT 3-72 JUNE 2016 Figure 3-19 General Fund Expenditures in 2015-2017 Source: City of SLO Financial Plan, 2015-17 3.4 FINANCIAL ABILITY OF AGENCIES TO PROVIDE SERVICES Purpose: To review the City’s existing financial documentation and identify any financial constraints or opportunities. Budget The City of San Luis Obispo’s two-year budget document is well organized, thorough and clearly articulates the City’s future financial plans. The City has established a comprehensive fiscal policy base that guides the preparation and management of the budget, identifies the City’s goals and work programs, and summarizes the progress toward previously established City goals. From this policy base the City prepares the Financial Plan which functions as a Policy Document, Fiscal Plan, Operations Guide, and Communications Tool. This leads to a well-organized financial planning process that is based on input from the community, comprehensive fiscal information, and clearly stated documentation. The City prepares a five-year financial forecast on an annual basis. This forecast, completed in December 2014, indicated that the City no longer faces a continuing long term budget gap. In 2014-15, revenues sources such as sales tax and Transient Occupancy Tax (TOT) have been growing for the past three years with TOT exceeding its pre‐recession peak. The 2015‐17 Financial Plan focused on major new investments and important reinvestments in critical City infrastructure. The 2015‐17 Financial Plan identifies the City’s unfunded pension liabilities and makes substantial payments to reduce them. Measure G, a local ½ percent sales tax was reauthorized by the voters in 2014. The projected revenue is expected to generate $7 million by 2016-17. The funding source enables the City to provide important and valued serves to the community. The City Council prioritizes the use of this resource using the City’s financial planning process. The local revenue measure supports many of the City basic services, such as police, fire, road maintenance, and parks and open space. The General Fund comprises 47% of the City’s total expenditures. A-2-110 12.b Packet Pg. 327 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-73 JUNE 2016 In recent years, the various City departments have gone through an organizational assessment and planning process to identify best practices for service delivery and cost containment to support ongoing efforts to increase efficiency and effectiveness of City operations. The City has been very proactive in addressing the financial situation. The City has again relied on the six-point Fiscal Health Contingency Plan. This plan helped prepare the City to take several actions in response to a deteriorating financial picture and thus preserve the fiscal health of the City. The budget that is adopted is the spending plan for the City and provides a framework for the City to address the following issues: reserves, revenues, expenditures, transfer authority, fiscal management, investments, capital improvements and rates and fees. The 2015-2017 Financial Plan balances the budget while maintaining the reserves at the policy level. The budget is designed to implement the Council’s top priorities. Two major elements of the goal-setting process are the Community Forum and the Council Goal-Setting Workshop which were both held in January. At the Goal- Setting Workshop, Council established three Major City Goals and four Other Important Council Objectives, as follows: • Open Space Preservation. Protect and maintain open space. • Multimodal Transportation. Prioritize implementation of the Bicycle Transportation Plan and improve and maintain bicycle, pedestrian, and transit facilities. • Housing. Implement the Housing Element, facilitating workforce, affordable, supportive and transitional housing options, including support for needed infrastructure within the City’s fair share. Fiscal Health Contingency Plan 1. Keep reserves at minimum levels 2. Follow key fiscal policies 3. Closely monitor fiscal health 4. Assess the problem 5. Identify options 6. Take actions A-2-111 12.b Packet Pg. 328 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-74 JUNE 2016 Other Important Objectives. Goals in this category are important for the City to accomplish, and resources should be made available in the 2015-17 Financial Plan if at all possible. • Neighborhood Wellness. Improve neighborhood wellness, work with residents, Cuesta, and Cal Poly; increase public safety, code compliance, and collaborative solutions. • Laguna Lake Restoration. Initiate implementation of the Laguna Lake Natural Reserve Conservation Plan. • Fiscal Sustainability and Responsibility. Implement the City’s Fiscal Responsibility Philosophy with a focus on the reduction of unfunded liabilities. • Downtown. Adopt a Downtown Concept Plan, develop a plan for expansion of Mission Plaza, and improve safety, infrastructure, and maintenance in the Downtown. The City levies a series of development impact fees for new development to address a variety of impacts and services. All these fees are based on Government Code Section 66000 et seq., which requires the agency setting fees to (i) identify the purpose of the fee, (ii) identify the use to which the fees will be put, (iii) determine the reasonable relationship (or “nexus”) between the type of development charged the fee, the amount of the fee and its use, and (iv) determine the reasonable relationship between the need for the public facility or improvement and the project upon which the fee is imposed. Fees collected by the City include: fees in-lieu of parkland dedication, park development projects, water and sewer capacity and improvement fees, road and circulation fees, public safety fees, and general administrative capital improvement fees. Annual Audits Annual audits are required by State Law and are performed with the purpose of identifying any inconsistencies or non-compliance with mandated accounting requirements. As part of this Service Review, audits prepared by an independent auditor over the last three years were submitted to LAFCO by the City for review. In reviewing the audits, the City was found to be in compliance with standard accounting principles and standards. The Auditor identified no issues A-2-112 12.b Packet Pg. 329 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-75 JUNE 2016 or financial problems and provided an “unqualified opinion” regarding the financial statement presented by the City. The following excerpt from the Independent Auditor documents the auditor’s opinion: “In my opinion, the financial statements referred to above (not shown) present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of San Luis Obispo, California, as of June 30, 2015, and the respective changes in financial position and cash flows, where applicable, thereof for the year ended in conformity with accounting principles generally accepted in the United States of America.” An “unqualified” independent audit indicates that the organization is managing its financial resources in accordance with accepted accounting principles and standards. This is an indicator of the financial health of an organization and provides information regarding its financial practices. The City also posts its annual budget and audits on its website. This provides the public with easy access to the annual budget and audits. Conversely, an independent auditor would identify accounting financial concerns if these were found. Constraints Construction of new infrastructure to serve the SOI areas presents a challenge in terms of funding such projects. Serving the SOI areas will likely require a plan for financing infrastructure improvements in these areas. This plan would address funding sources for a number of needed improvements including roads, pipeline infrastructure, and other capital improvements. Funding and timing of these improvements would require planning and investment of resources. The City has policies to require the developer to pay for infrastructure costs related to an annexation. LAFCO considers the ability of a jurisdiction to pay for improvements or services associated with future annexed sites. This planning can begin by identifying what opportunities there are to fund infrastructure and maintenance needs associated with future annexation and development. Also identifying limitations on financing such improvements, as well as the opportunities that exist to construct and maintain those improvements, is important. Fiscal Trend Analysis The following charts show the fiscal trend analysis for the past five years for key fiscal indicators that represent an early warning system for an agencies fiscal health. The key indicators are overall operating budget, general fund expenditures, property tax revenues, elastic revenues A-2-113 12.b Packet Pg. 330 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-76 JUNE 2016 (which include transit occupancy tax, sales tax, and franchise fees), reserves, long -term debt, and fund balance for each year. The information was derived from the City’s comprehensive annual financial statement for each year. Operating Budget Figure 3-20 Formula: Consolidated Expenditures / Fiscal year Trend Analysis: Monitor expenditures over time. Source: Comprehensive Annual Financial Statements: Statement of Activities Basic Financial Statements: Statement of Revenues, Expenses & Changes in Net Assets $96,728,800$87,673,600$89,614,900$92,362,500$96,190,550$82,000,000 $84,000,000 $86,000,000 $88,000,000 $90,000,000 $92,000,000 $94,000,000 $96,000,000 $98,000,000 2010 2011 2012 2013 2014BudgetCity of San Luis Obispo Operating Budget Operating Budget by Year Description: This indicator refers to the overall operating budget and expenditures including enterprise funds. It shows the expenditure pattern over a period of several years. General Fund Budget Figure 3-21 Formula: General Fund Expenditures / Fiscal year Trend Analysis: Monitor expenditures over time. Source: Comprehensive Annual Financial Statements: Statement of Activities Basic Financial Statements: Statement of Revenues, Expenses & Changes in Net Assets $54,009,600$44,713,900$47,212,100$54,324,556$60,271,589$0 $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $60,000,000 $70,000,000 2010 2011 2012 2013 2014Fund BalanceCity of San Luis Obispo General Fund General Fund by Year Description: This indicator refers to the General Fund expenditures Not including debt service, capital improvements or capital projects contributions. For special districts it is assumed that all expenditures (except as otherwise stated) are expenditures for services related to charges. A-2-114 12.b Packet Pg. 331 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-77 JUNE 2016 Property Tax Revenues Figure 3-22 Formula: Property tax revenue / Fiscal year Trend Analysis: Monitor property tax revenues over time. Source: Comprehensive Annual Financial Statements: Statement of Activities Basic Financial Statements: Statement of Revenues, Expenses & Changes in Net Assets $12,144,400$8,441,100$8,367,000$8,960,010$7,191,579$0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 2010 2011 2012 2013 2014RevenueCity of San Luis Obispo Property Tax Revenue Property Tax Revenue by Year Description: This indicator will have more importance for those agencies heavily reliant upon property tax revenues such as cities. As these revenues are closely tied to market conditions, this indicator can depict the ability of an agency to respond to economic fluctuations. The property taxes are distributed based on the calendar year and the years indicated in the chart are the ending years for each calendar year. Adaptable Revenues Figure 3-23 Formula: Adaptable operating revenues / Net operating revenues Trend Analysis: Monitor amount of adaptable operating revenues as a percentage of net operating revenues. Source: Comprehensive Annual Financial Statements: Statement of Activities Basic Financial Statements: Statement of Revenues, Expenses & Changes in Net Assets 44.8% 28.6%29.6% 25.0%26.7% 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% 40.0% 45.0% 50.0% 2010 2011 2012 2013 2014RevenueCity of San Luis Obispo Adaptable Revenue Adaptable Revenue by Year Description: This indicator can help agencies determine how adaptable revenues are impacting their abilities to provide services. If revenues rely heavily on adaptable sources the agency may want to explore opportunities for increasing inelastic sources to offset the shortfalls in the inelastic revenues. Adaptable revenues consist of TOT, sales tax, and franchise fees, for special district elastic revenues also include water and sewer sales and availability. A-2-115 12.b Packet Pg. 332 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-78 JUNE 2016 Reserves Figure 3-24 Formula: Unrestricted operating revenues / Net operating or general fund expenditures Trend Analysis: Monitor amount of reserves as a percentage of net operating or general fund expenditures. Source: Comprehensive Annual Financial Statements: Statement of Activities Basic Financial Statements: Statement of Revenues, Expenses & Changes in Net Assets 18.3% 27.5% 24.9% 20.0%19.6% 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 2010 2011 2012 2013 2014Reserves by PercentCity of San Luis Obispo General Fund Reserves Reserves by Year Description: As the percentage of reserves increases, a local government gains its ability to respond to changing conditions and to citizens’ needs and demands. Decreases in reserves may also indicate future inability to maintain or enhance service levels. For special districts reserves are a % of next FY operating budget. It should be noted that reserves for agencies with infrastructure maintenance obligations will likely exceed 100% as the agency builds the necessary reserves to upgrade and maintain infrastructure. Long-Term Debt/Liabilities Figure 3-25 Formula: Current liabilities / Net operating revenues Trend Analysis: Monitor Long-term debt at the end of the year as a percentage of net operating revenues over time. Source: Statement of Net Assets $97,041,100$91,704,800$84,186,400$77,963,268$85,620,704$0 $20,000,000 $40,000,000 $60,000,000 $80,000,000 $100,000,000 $120,000,000 2010 2011 2012 2013 2014DebtCity of San Luis Obispo Long-Term Debt Long-Term Debt by Year Description: A major component of a jurisdictions liability may be long-term debt in the form of tax or bond anticipation notes. Although long-term borrowing is an accepted way to deal with uneven cash flow, an increasing amount of long-term debt outstanding at the end of successive years can indicate deficit spending problems. A-2-116 12.b Packet Pg. 333 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-79 JUNE 2016 Changes in Fund Balance Figure 3-26 Formula: General fund operating deficit or surplus / Fund operating revenue Trend Analysis: Monitor general fund operating deficit or surplus as a percentage of net operating revenues. Source: Comprehensive Annual Financial Statements: Statement of Revenues, Expenses and Changes in Fund Balance (Government Funds) Basic Financial Statements: Statement of Revenues Expenses & Changes in Net Assets -$12,988,000 $95,600 -$3,284,700 -$2,346,838 $7,381,021 -$15,000,000 -$10,000,000 -$5,000,000 $0 $5,000,000 $10,000,000 2010 2011 2012 2013 2014 Fund BalanceCity of San Luis Obispo Changes in Fund Balance Change in Fund Balance by Year Description: This indicator is especially important because a pattern of operating deficits of the general fund can be one of the first signs of an imbalance between revenue structure and expenditures. It should be noted that it would not indicate a problem if the agency had planned the operating deficits and was deliberately drawing down reserve fund balances or using extra revenues from another fund for temporary needs. Major Revenues. Sales Tax is the City’s number one General Fund revenue, accounting for 40% of General Fund sources or $24.8 million. Following declines in Sales Tax due to the Great Recession, the City has seen year-over-year growth in this revenue stream over the last eight quarters. The City is anticipating a growth of 10.1% in 2015-16. Property tax is expected to increase by 5% or $9.73 million in 2015-16. TOT revenues also make-up the top three revenues for the City accounting for about 11% or $6.84 million. The City had a 10% decline in TOT in 2009-10 however the City reported a quick recovery. The City is project there will be a growth of 5% in 2015-16. Figure 3-27 Major Revenues Sales Tax, 40% Property Tax, 16% TOT, 11% Utility Tax, 9% Fees, 9% Lieu of VLF, 7% Franchise, 2% Other, 6% Source: City of SLO Financial Plan, 2015-17 A-2-117 12.b Packet Pg. 334 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-80 JUNE 2016 Long-Term Debts The City uses debt financing only for one-time capital improvements whose life will exceed the term of the financing and where expected revenues are sufficient to cover the long-term debt. The City does not use long-term debt financing for any recurring purpose such as current operating and maintenance expenditures. The City has the following long-term debts: 2009 Lease Revenue Bonds - Purpose: Public Safety Communications and Emergency Operations Center Maturity Date: 2039 Original Amount: $10,705,000 as of July 1, 2009 Principal Outstanding $10,705,000. 2008 State Infrastructure Bank (CIEDB) Loan - Purpose: Tank Farm Lift Station and Force Main Project Maturity Date: 2038 Original Principal Amount: $10,000,000 as of July 1, 2009 Principal Outstanding: $10,000,000. 2008 Installment Sale Agreement - Purpose: Tank Farm Lift Station and Force Main Project Maturity Date: 2023 Original Amount: $2,050,000 as of July 1, 2009 Principal Outstanding: $2,050,000. 2006 Water Revenue Bonds - Purpose: Water Treatment Plant Improvements Maturity Date: 2036 Original Amount: $16,905,000 as of July 1, 2006 Principal Outstanding $16,905,000. 2006 Lease Revenue Bonds - Purpose: Parking Structure and City Offices Maturity Date: 2036 Original Amount: $16,160,000 as of July 1, 2007 Principal Outstanding $16,160,000. 2005 Water Resources Control Board Loan - Purpose: Construct water reuse project. Maturity Date: 2031 Authorized Principal Amount: $8,883,200 as of July 1, 2007 Principal Outstanding: $6,672,700. 2003 Lease Purchase Financing - Purpose: Construct energy conservation improvements at various City locations. Maturity Date: 2013 Original Principal Amount: $3,023,100 as of July 1, 2007 Principal Outstanding: $2,237,200. A-2-118 12.b Packet Pg. 335 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-81 JUNE 2016 2001 State Infrastructure Bank (CIEDB) Loan - Purpose: Expand Marsh Street parking structure Maturity Date: 2031 Original Principal Amount: $7,765,900 as of July 1, 2007 Principal Outstanding: $7,240,500. 1999 Series C Lease Revenue Bonds - Purpose: Purchase property and build athletic fields; purchase property for police station expansion; purchase Downtown Plan properties Maturity Date: 2029 Original Principal Amount: $6,745,000 as of July 1, 2007 Principal Outstanding: $6,660,000. 1996 Lease Revenue Bonds - Purpose: Construct a new headquarters fire station and other City acquisitions. Maturity Date: 2026 Original Principal Amount: $7,100,000 as of July 1, 2007 Principal Outstanding: $6,355,000. 1993 Water Revenue Bonds - Purpose: Upgrade the City's water treatment plant to meet water quality standards. Maturity Date: 2023 Original Principal Amount: $10,890,000 as of July 1, 2007 Principal Outstanding: $8,185,000. 1992 State Clean Water Revolving Fund Loan - Purpose: Upgrade the City's water reclamation plant and collection system to meet discharge standards. Maturity Date: 2012 Original Principal Amount: $31,227,400 as of July 1, 2007 Principal Outstanding: $13,043,700. 1990 Certificates of Participation - Purpose: Acquire land for open space, rehabilitate the City's Recreation Center and acquire land for parks and recreation offices/neighborhood Park. Maturity Date: 2010 Original Principal Amount: $4,500,000 as of July 1, 2007 Principal Outstanding: $1,600,000. 1986 Lease Revenue Bonds - Purpose: Construct parking structures (net proceeds: $5,758,400); make road improvements and purchase facilities (net proceeds: $4,450,000). Maturity Date: 2014 Original Principal Amount: $13,970,000, as of July 1, 2007 Principal Outstanding: $5,520,000. While over time residential uses generally do not cover the full cost of municipal services from property and local sales taxes that are generated, the opportunity to require privately maintained A-2-119 12.b Packet Pg. 336 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-82 JUNE 2016 amenities, roads and open space in residential development projects, coupled with the inclusion of commercial development suggests that the SOI areas as recommended may be able to break even in terms of revenues versus costs of services. In March 2016, the median home price in the City was $660,100. Since the property taxes are calculated based on the sales price of homes, the higher the selling price the more property tax revenue would be generated. These issues would be thoroughly analyzed as the development review process moved forward for areas located in the SOI and being considered for annexation. The fiscal impact of development on a City’s budget depends upon what type of development is approved residential, commercial-retail, office, hotel, or industrial. Fiscal impacts also depend on the City’s financial structure. According to the California League of Cities, the Financial Structure of a City may include the following: City’s costs of services to the development - costs vary, service levels vary – San Luis Obispo updated its Development Impact Fees in 2010. City’s particular mix of service responsibilities - e.g., some cities are not responsible for certain services - San Luis Obispo provides all municipal services to residents. City’s share of property tax revenue generated - shares vary – in part based on service responsibility. – Through the approval of Proposition 1A in 2010 the State could take monies from San Luis Obispo property tax revenues as a one-time funding source to fund the State’s budget shortfall. The City’s budget does not anticipate any take-a-ways. City’s local taxes and rates e.g. utility tax, hotel tax, business license tax, franchise tax, sales tax, etc.- San Luis Obispo’s sales tax for 2015 rose by >10% from the previous year. The fiscal impact of development is also dependent upon the Local Economy. Several factors affect the City’s financial picture: Local property values, which relate to assessed valuation for taxation. City’s capacity to capture taxable sales from the new development within its jurisdiction - its land-use mix - level and proximity of taxable sales from the new development. Property turnover (resale) rates - property is reassessed for taxation upon resale. Increased revenues from new homes would be directly derived from property taxes. The likely fiscal benefits to the City from the areas annexed may include modest levels of property tax collections from residential land development or Transient Occupancy Tax if tourist-oriented A-2-120 12.b Packet Pg. 337 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-83 JUNE 2016 development takes place. Other residential income that could help offset the costs of residential development would be derived from indirect sales and use taxes and one-time development impact fees. Likely fiscal costs to the City would typically include public maintenance of infrastructure completed for the new projects. Possible programs to minimize and off -set public maintenance costs include private maintenance through homeowner’s associations, as well as public maintenance through a utility or assessment district established by the City. Assessment districts can be a valuable tool used in many communities to offset on-going maintenance costs. The use of these districts should be considered for undeveloped properties planned to be included in the City. San Luis Obispo, like most cities, requires new development projects, and in particular annexations, to “pay their own way.” At the time an annexation is considered for any of the SOI properties, the City requires an economic analysis to be prepared to identify a cost -benefit breakdown of the proposed land uses and projects. The current Master Property Tax Agreement policy for property tax exchanges upon annexation of “raw land” enables the County to retain all of the base property tax with 66% of the increment being allocated to the County. The City retains 33% of the property tax increment and all of the sales tax, if any. A different tax exchange agreement can be negotiated between the City and the County if both parties agree. Other income from residential uses would be derived from indirect sales and use taxes, as well as enterprise fund payments, and one-time development impact fees. San Luis Obispo would also gain sales tax and transient occupancy tax (TOT) revenues from any retail or visitor-serving uses added to the SOI sites. Reserves The City has adopted a Fiscal Policy which includes maintaining a General Fund Reserve of 20% of budgeted annual operating expenditures and a minimum working capital balance of 20% in operating expenditures in the water, sewer and parking enterprise funds. This is considered the minimum level for maintaining a good credit rating, to provide for economic uncertainties, contingencies for unforeseen expenses, and cash flow requirements. The City balanced the A-2-121 12.b Packet Pg. 338 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-84 JUNE 2016 budget while maintaining reserves at the 20% of operating expenditures. Healthy reserves are one indicator that the City is in sound financial condition. The combination of conservative revenue projections and holding the line on expenditures has helped San Luis Obispo maintain a reserve in excess of the City’s 20% policy of $4.4 million at the end of fiscal year 2015. The City adopts a two-year budget which forces the City to look beyond the current year and attempt to alleviate any shortfalls that may occur in the future. The two-year budget also saves time and energy of the staff as well as money. The City balanced the last three FY 11-12, 12-13, and 13-14 budgets without dipping into its reserves with FY 14-15 slightly dipping into the reserves. The following information is from City Adopted Financial Plan, FY 2015-17 [pie charts, pg D-15]. General Fund • General Sale Tax 27% • Property Tax 15% • Services Charges 12% • Local Measure Sales Tax 11% • TOT 11% • Utility User Tax 09% • Other Taxes 07% • Property Tax in Lieu of VLF 06% • All Other Revenue 01% Rates and Fees In 2013, the City prepared a Water & Wastewater Development Impact Fee Study that considered one-time charges imposed for new development when development creates an impact on the City’s water and/or wastewater systems. The fees are designed to recover the portion of the capital investments required to provide sufficient system capacity to serve new users. The City prepared the 2013 Study in order to identify and/or update the public facilities and costs associated with providing capacity for future development. This study complied with Section 66000 et seq. of the Government Code. In 2009, the City retained Maximus, Inc to complete a city-wide Cost for Services Study to reflect current conditions in San Luis Obispo. The purpose of the study was to address the need A-2-122 12.b Packet Pg. 339 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-85 JUNE 2016 to maintain the City’s services at levels equal to the standards set by the City Council and to maintain effective policy and management control of City Services. As described earlier, the annexation of any site will be done through the preparation of specific plans that will include payment of annexation and development fees by the landowners, as well as requirements to install and maintain basic infrastructure to serve the developments. Impact fees for the following types of facilities and improvements were evaluated; planning, building and safety, police, fire, utilities, and recreation, (water, wastewater, transportation facilities were adjusted in 2006 with a CIP index). This study provided information and guidance to the City Council on how the City can continue as a viable financial entity, finance the services and facilities that its citizens and businesses have come to expect, and yet be able to live with budgetary limits. Using this study the City adjusted their fee structure by increasing the costs of key development applications. This adjustment resulted in the City recouping a higher percentage of the actual expense of providing and maintaining various facilities and infrastructure needs for new development. In 2006, the City retained MuniFinancial to provide Transportation Impact Fee Justification Study. Using this study the City adjusted its fee structure by increasing the cost of new development and identifying the public facilities and costs associated with mitigating the direct cumulative impacts. In 2009, the City provided water and sewer rate studies and related reports and recommendations for the City’s water and sewer enterprise funds. This report provided rate increases for the FY 09-11 to maintain reliable water and sewer service. The report also discussed water rates that reflected the Nacimiento Pipeline Project. The City gave public noticing for customers to protest the increased rates of providing water service. The City did not receive a majority of written protest for rate increase subsequently the City adopted new rates for water and sewer service. The City’s water and sewer services are operated as enterprise funds. This means that revenues to support operations and capital improvements are borne by the ratepayer. Water and sewer funds are reviewed annually by the City Council at a public hearing where the Council then determines the appropriate rate for service. If rate increases are needed, they are usually implemented at the beginning of the new fiscal year, July 1st, and all rates are prorated accordingly. The following is a table that compares the rates and fees of several service providers for water and sewer services: A-2-123 12.b Packet Pg. 340 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-86 JUNE 2016 Table 3-31: Residential Water Rates Comparison Rate/Fee Paso Robles Atascadero2) Morro Bay Pismo Beach Arroyo Grande Grover Beach San Luis Obispo1) Monthly Service Charge $0.00 $20.50 $24.18 $32.57 $27.523) $10.06 $8 Water Fee Per unit used: 100 cubic feet = 1 ccf 100 cubic foot = 748 gallons $0 $4.40 (all ccf) $2.10 (3-12 ccf) $3.25 (13-25 ccf) $4.80 (26-50 ccf) $5.50 (51 + ccf) $4.00 (1-3 ccf) $7.00 (4-10 ccf) $9.50 (11-50 ccf) $12.50 (50+ ccf) $2.72 (1-10 ccf) $3.36 (11-20 ccf) $3.97 (21-35 ccf) $5.43 (36 + ccf) $3.42 (1-18 ccf) $3.76 (19-36 ccf) $5.02 (36+ccf) $3.34 (0-12 ccf) $3.53 (13-20 ccf) $4.04 (21-42 ccf) $4.57 (42 + ccf) $7.90 (0-8 ccf) $9.88 (9 + ccf) 5% utility tax 1) SLO has a 5% tax 2) Nacimiento Charge $2.50 3) Lopez Charge Jurisdictions that have a limited water supply, such as Morro Bay, typically have a graduated rate structure that increases significantly with higher water use. This encourages conservation on the part of the water users and discourages wasteful practices. The City of San Luis Obispo water rates are higher in comparison to others in the County. Comparing the various rates and fees, a sample bill using 20 units of water over a two-month period was calculated. In comparison, San Luis Obispo has the highest water rates of all the jurisdictions: 2.95 9.78 3.25 4.40 3.60 9.50 9.50 3.36 3.76 3.53 9.88 2.84 2.61 6.00 9.85 2.80 $0.00 $2.00 $4.00 $6.00 $8.00 $10.00 $12.00 Figure 3-28: Rates for Water Use at 20 CCF A-2-124 12.b Packet Pg. 341 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-87 JUNE 2016 Table 3-32 – Single-Family Water Rates and Monthly Bill Rate/Fee Paso Robles Atascadero San Luis Obispo Cambria Morro Bay Pismo Beach Arroyo Grande Los Osos Grover Beach Templeton Monthly Service Meter Charge $0.00 $18.00 Up to 2 ccf $8.00 $25.50 $24.18 $32.57 $7.19 $52.36 $10.06 $17.05 Up to 3 ccf Water (per 1 Unit) 20 units @ $4.40 (all ccf) 9 units @ $2.10 (3-12 ccf) 9 units @ $3.25 (13-25 ccf) 8 units @ $7.90 (0-8 ccf) 12 units @ $9.88 (9 + ccf) 4 units @ $6.50 (1-4 ccf) 12 units @ $8.50 (5-16 ccf) 4 units @ $9.50 (16 + ccf) 3 units @ $4.00 (1-3 ccf) 5 units @ $7.00 (4-10 ccf) 10 units @$9.50 (11-50 ccf) 10 units @ $2.72 (1-10 ccf) 10 units @ $3.36 (11- 20 ccf) 18 units @ $3.42 (1-18 ccf) 2 units @ $3.76 (18-36 ccf) 5 units @ $2.00 (1-5 ccf) 5 units @ $3.75 (6-10 ccf) 10 units @ $6.00 (11-20 ccf) 12 units @ $3.34 (0-12 ccf) 8 units @ $3.53 (13-20 ccf) 14 units @ $2.13 (3-20 ccf) 3 units @ $2.84 (20-39 ccf) Other Charges $0.00 $2.50 (3) 5% Tax $0.00 $0.00 $0.00 $20.33 (2) $0.00 $0.00 $0.00 Sample Monthly Bill (20 units of water) $88.00 $68.65 $199.25 $191.50 $166.18 $93.37 $96.60 $141.11 $78.38 $55.39 (1) Price per unit for Dam retrofit. (2) Lopez Charge. (3) Nacimiento A-2-125 12.b Packet Pg. 342 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-88 JUNE 2016 Sewer rates are compared in the table below: Table 3-33: Single-Family Sewer Rates Rate/Fee Paso Robles (1) Atascadero Morro Bay Pismo Beach Arroyo Grande (2) Grover Beach San Luis Obispo (2) Flat Monthly Rate $78.00 $20.18 $62.50 $63.53 $17.26 $24.78 $8.32 Note: (1) based on a $7.80 per unit use @ 10 ccf (2) additional use rate may apply based on amount of water used. Because the City still has large potential before built-out, it has the opportunities to recover impact fees in a growing community. Other programs defined by the City will require the annexed sites to cover their full costs, including one-time capital projects as well as long-term maintenance, repair and replacement needs. Several of these programs have been discussed and describe how the SOI/Annexation areas would comply with these requirements. The properties in the SOI areas do not presently receive public services for which a fee is paid (such as water deliveries, wastewater service or storm drainage management). These services in particular are not available in the SOI areas. As these areas are largely undeveloped at this time, the impact of new services will be fees for those services. There is no evidence suggesting that the annexation of these areas by San Luis Obispo will result in unreasonable fees for these services as properties annex and develop within the City. It is expected that fees for the SOI areas will be in line with citywide fees for such services. The City and the County will work together to ensure that the cost of services for the jurisdictions is equitable. The MOA will be used to further define this relationship. As stated above the City has specific policies that would require the equitable sharing of the services costs for Sphere of Influence areas. A-2-126 12.b Packet Pg. 343 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-89 JUNE 2016 WRITTEN DETERMINATIONS The following written determinations are based on the information contained in the above section regarding Financial Constraints and Opportunities: 1. The City prepares a biannual budget with a mid-year update, and strives to use the best practices in managing their financial resources. This is documented by the City receiving an award from the California Society of Municipal Finance Officers for merit in Excellence in Operating Budgeting and Capital Budgeting as far back as 2007-09. Since 2007 the City has also received awards for Excellence in Public Communications, and Budget Innovations. The award recognizes meritorious achievement in budgeting and reporting which reflects a highly professional budget document and the underlying budgeting process through which the budget is implemented. The City continues to follow the budgeting and strategic planning process. 2. The City conducts bi-annual budget and goal setting workshops that allow the public to participate in fiscal management that is integrated with long range planning. 3. The City has in place a variety of capital improvement plans, development impact fees, and developer-required mitigation in the form of infrastructure improvements required from new projects and similar programs to monitor public service needs of new development. It is reasonable to conclude that the City endeavors to avoid long-term City obligations for the capital improvements or maintenance of new development projects, such as those that would occur in the SOI areas. 4. The City has in place financial regulations and policies that are implemented through ordinances and resolutions. This is important because the manner of maintaining public infrastructure and maintenance services is documented and available for public inspection and scrutiny. 5. The likely fiscal benefits to the City from the proposed SOI areas could include modest levels of property tax collections from residential land development, transient occupancy tax revenues from new visitor-serving land uses, and sales tax from commercial properties. A-2-127 12.b Packet Pg. 344 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-90 JUNE 2016 6. Likely fiscal costs to the City would typically include public maintenance of infrastructure completed for the new projects in the SOI. Possible programs to minimize and off-set public maintenance costs include private maintenance through homeowner’s associations, as well as public maintenance through a JPA or utility district established. 7. There are no apparent short- or long-term fiscal constraints limiting the City of San Luis Obispo’s ability to serve the suggested properties within the SOI. Further study at the time of annexation should be completed. 8. The City has in place financial policies that provide a structure for responsible decision- making. 10. Rates and fees for services are established using the City’s policy and procedures and special studies as the need arises. 11. The City completed fee studies in 2013 and 2009 that identified the cost of services, the subsidy a service received from the City, which resulted in establishing new fees for selected City permit applications, water and wastewater services. 12. The City uses the budget cycle to consider updating the fees and rates schedule that is implemented on an on-going basis. 13. Development impacts are used to offset the costs of building infrastructure to serve new development. New development within the SOI will be required to pay the associated costs of infrastructure and services. A-2-128 12.b Packet Pg. 345 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) PUBLIC REVIEW DRAFT 3-91 JUNE 2016 3.5 STATUS OF, AND OPPORTUNITY FOR, SHARED FACILITIES Purpose: To identify the opportunities for jurisdictions to share facilities and resources creating a more efficient service delivery system. In the case of annexing new lands into a City, LAFCO can evaluate whether services or facilities can be provided in a more efficient manner if the City, County, District, and/or State are cooperatively working to construct and maintain facilities. In some cases, it may be possible to establish a cooperative approach to facility planning by encouraging the City, County and State to work cooperatively in such efforts. The annexation of the SOI study areas to the City may lead to shared roadway infrastructure with the County and the State. The SOI area includes opportunities to created shared facilities such as: Roadway connections Coordinated open space preservation Linkages between City and County recreational trails Preservation and enhancement of Agricultural Lands In the case of roadways and creek trails, the opportunity to coordinate connections between collector and arterial roadways will enhance regional traffic patterns, and will aid in emergency response times. The County has, on occasion, collected impact fees for a City that is affected by a project in the unincorporated areas. This type of coordination can lead to a reduction of impacts and a more positive solution to the problem of development on the City’s fringe. Roads that may involve the City, County and State involvement include Highways 101, 1, and 227. Other important City/County roadways would include Los Osos Valley Road, Foothill Blvd, Tank Farm Road, O’Connor Way, Buckley Road, and South Higuera. The recreational aspects of trail connections, tied into an open space and equestrian trails, offer opportunities for the City and County to join their recreational resources not only to the benefit of the City residents, but for the general public of the County as well. Coordination of open space corridors that cross over the proposed City-County limit lines would enhance the viability of A-2-129 12.b Packet Pg. 346 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-92 JUNE 2016 habitat from the area and preserve important habitat for generations to come. Currently, there is no duplication of existing or planned facilities in the SOI study areas. The City would assume those services provided by the County in the SOI study areas as they are annexed and developed. These do not constitute (and would not in the future) duplication of services in the SOI areas, rather a transfer of services. The City works with the County in maintaining both the Whale Rock and Salinas Reservoirs, which are the main water supply for the City. The Whale Rock Commission operates and maintains these facilities and receives payment from the City for providing such ser vices. The City pays a proportional amount based on how much water the City is allocated (55%). The City also pays for 100% of costs to pump the water from Whale Rock to their water treatment facility. The City pays for the total operational and maintenance costs of the Salinas Reservoir and to transport the water to the City’s water treatment facility. The City also works cooperatively with the State Corrections Department in providing water from the Whale Rock Reservoir to the California Men’s Colony. These relationships are cooperative and help each agency provide public services in a more efficient manner. The City also works cooperatively and maintains working relationships with the following agencies: CAL Fire/SLO County Fire through reciprocal Automatic Aid Agreement and all neighboring fire agencies through the San Luis Obispo Operational Area Fire and rescue Mutual Aid Operational Agreement. Regional Water Quality Control Board regarding wastewater discharge California Department of Fish and Game to protect wildlife and environmental resources. A-2-130 12.b Packet Pg. 347 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-93 JUNE 2016 WRITTEN DETERMINATIONS The following written determinations are based on the information contained in the above section regarding Opportunities for Shared Facilities: 1. The annexation of SOI study areas to San Luis Obispo may lead to shared infrastructure with the State and County if cooperative agreements can be worked out. The potential to create shared relationships for providing some services may be appropriate when providing certain services. 2. At present, the distinction between City and County services in the SOI study areas is clear. The City would assume those services provided by the County in the SOI study areas if they are annexed and developed. These are not now, and would not be in the future, duplication of services in the SOI areas. 3. The City works cooperatively with a variety of State and Federal Agencies to facilitate improvements that benefit the City and protect residents and visitors. 4. There may be opportunities for the City and County to work out cooperative service agreements for the areas proposed in the SOI (i.e. fire protection, police services, flood management, road maintenance and improvements, and recreation) because a variety of cost-sharing programs could be pursued that might be cost effective to the City and the County. A-2-131 12.b Packet Pg. 348 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) PUBLIC REVIEW DRAFT 3-94 JUNE 2016 3.6 ACCOUNTABILITY FOR COMMUNITY SERVICE NEEDS INCLUDING GOVERNMENTAL STRUCTURE AND OPERATIONAL EFFICIENCIES Purpose: To evaluate the accessibility and levels of public participation associated with the agency’s decision-making and management processes. The governing body of the City of San Luis Obispo is the City Council that is elected in compliance with California Election Laws. The City complies with the Brown Act Open-Meeting Law and provides the public with ample opportunities to obtain information about City issues, including website and phone access. The City‘s website contains a wealth of information about all of the City’s Departments and services. Several newsletters are produced to inform the public of current events, services, utilities information, sales tax and activities in the community. The City supports directly or participates in local business groups and community promotion to the visitor industry (Conference and Visitors Bureau and Chamber of Commerce). The City Council holds regular meetings at 7:00 p.m. on the first and third Tuesdays of each month in the City Hall Council Chambers, at 990 Palm Street. Other meetings or study sessions are held as needed. Agendas are posted consistent with the Brown Act. A public comment period is scheduled at the beginning of each meeting for citizens to comment on City issues not on the agenda. All Council meetings are televised live and videotaped for later playback. The City provides a high level of service to its residents. The City’s budgeting process is based on a two-year cycle that encourages full participation by the public, advisory bodies, Department Staff and Management. Supplemental budget updates are provided as needed. The City’s organizational structure is shown in the chart found on the next page. It should be noted that the City has a number of advisory bodies that provide the council with a variety of recommendations on a range of topics. These bodies consist of citizens and are staffed by the relevant department: Bicycle Advisory Committee Cultural Heritage Committee Housing Authority A-2-132 12.b Packet Pg. 349 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-95 JUNE 2016 Human Relations Commission Mass Transportation Committee Parks and Recreation Commission Personnel Board Planning Commission Promotional Coordinating Committee Tree Committee Administrative Hearing Officer Architectural Review Commission Technical and Special Purpose Advisory Bodies Overall, the City is well-organized and equipped administratively to serve the recommended Sphere of Influence. The City accomplishes many goals and implements a variety of initiatives. It is apparent that City manages it resources in an efficient manner and makes every effort to carefully allocate its revenues. The City’s Budget process is discussed in the Financial Constraints and Opportunities section of this report. The organizational chart shows a structure that is straightforward and efficient. It does not include complex decision making loops that would delay decisions. San Luis Obispo does maintain various customer-oriented programs, including a mission statement for each City department, customer satisfaction programs, regular in-house safety training and management, and similar programs designed to enhance the experience for the City customer. The City maintains a comprehensive Work Programs and Projects Inventory that describes the projects and program being completed by each City Department. This document is regularly updated and includes a description of the program/project, key tasks to be completed, start date and end date, and a status or comments section. It is assumed that public participation in the planning and development process for the SOI territories would be about the same for either City or County development projects. Both the City and the County have well developed Citizen Participation programs that enable access to information and allow for citizen involvement. The City and County have a track record of extensive outreach to the community in making land use and other decisions. A-2-133 12.b Packet Pg. 350 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-96 JUNE 2016 Organization Chart Figure 3-29 A-2-134 12.b Packet Pg. 351 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-97 JUNE 2016 WRITTEN DETERMINATIONS The following written determinations are based on the information contained in the above section regarding Local Accountability and Governance: 1. The City has historically made broad efforts to maintain a public dialogue in the community. The City’s outreach program includes providing information regarding current issues of significance to the community through a variety of media. In particular, the City produces a newsletter that is distributed quarterly and various other publication throughout the year, has conducted workshops, and public town hall meetings to address matters for the broadest public input possible. The City conducts goal-setting meetings to establish community priorities. 2. The City has maintained relationships with local news media, providing information and/or interviews as requested. Locally elected and appointed officials pride themselves on being available to their constituencies. 3. The City conducts budget reviews and goal-setting workshops that are designed to keep the public informed regarding budgetary situations. It is possible for the public to participate in the budget hearing process. Annual audits are completed and made available to the public upon request. 4. The City is well-organized, and is administratively capable of managing any annexations that may be proposed for the Sphere of Influence. 5. The City evaluates the services provided to residents and services that may need to be upgraded or started. 6. Long-term effects of individual annexations and development will be analyzed on a case by case basis when site-specific annexations are presented. A cost-benefit analysis should evaluate effects on both the City and County when these are prepared and submitted for review. 7. The City has recently updated many of its service plans, including the Sewer System Management Plan, Housing Element of the General Plan, and fee and rate structures. A-2-135 12.b Packet Pg. 352 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-98 JUNE 2016 8. Because development relies on infrastructure available from the City, it is logical that the City assume the lead in planning for these SOI areas, consistent with the General Plan. It is reasonable to conclude that public services can be provided by the City of San Luis Obispo, and that those services will meet or exceed present levels of service provided in the County. 9. Public participation in the development review process may be improved if the City and County adopt a cooperative effort. This cooperation could result in heightened public involvement at both the City and County levels. A-2-136 12.b Packet Pg. 353 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) PUBLIC REVIEW DRAFT 3-99 JUNE 2016 3.7 OTHER MATTERS This factor allows LAFCO to discuss other issues and topics that may need to be addressed or focused on in the MSR. Outside User Agreements: When a city or special district provides a service, by contract or agreement, outside of its existing boundaries (i.e. city limits or special district service boundary) it is referred to as an “out of agency contract for services” or Outside User Agreement. Government Code §56133 states service extensions outside jurisdictional boundaries require LAFCO approval. The City of San Luis Obispo has a number of agreements to provide water and sewer services outside of its City limits. Recently LAFCO approved such as agreement for Fiero Lane Mutual Water Company to be served by the City as an interim service with a future application to be annexed. The Higuera Street Apartments are another example where an Outside User Agreement tool could be used to provide water services to a failing private system next to the City’s existing infrastructure. LAFCO may authorize service extensions outside jurisdictional boundaries: Within agency’s SOI, in anticipation of annexation Outside agency’s SOI, in order to address an existing or impending public health and safety threat. Senate Bill 88 Water Measurement, Reporting and Consolidation Regulation: The extended drought has highlighted the need for current, accurate information on how much water is required to serve right holders in the various watersheds throughout the State. Even during years with more normal precipitation, rainfall and snow accumulation patterns vary widely across the State. Water supply may be adequate in one region while a critical water shortage can occur in another region. Accurate data on water diversion and use is needed on a timely basis in order to evaluate water supply conditions in each watershed, how far water supplies can be expected to stretch, and A-2-137 12.b Packet Pg. 354 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) CHAPTER 3 MUNICIPAL SERVICE REVIEW PUBLIC REVIEW DRAFT 3-100 JUNE 2016 whether there is water available for diversions. Unfortunately, the historic reporting standard does not meet current needs. The new law regulations are expected to address this problem. The State Water Board is the agency with primary responsibility for the administration and regulation of water rights in California. The State Water Board allocates surface water through a system of permits, licenses, and registrations. These allow the right holder to divert water for reasonable beneficial use. The State Water Board also maintains records of water use under riparian and pre-1914 claims of right. Improved measurement and reporting of water rights as required by Senate Bill 88 will allow the State Water Board and all water users to more effectively: Increase understanding of water use through more accurate measurement; Improve water rights administration and transparency of records; Provide more accurate data on available water supplies; Improve forecasting of water demand; Assure compliance with the quantity and season limitations of existing water rights; Protect senior rights in accordance with priorities; and Provide efficient management and use of water during times of shortage. The bill that would grant the state authority to force water systems to consolidate to serve disadvantaged communities where a steady supply of clean drinking water is not available. These disadvantaged communities would be located in an unincorporated area, or served by a mutual water company, to consolidate to deliver safe drinking water to disadvantaged communities. This provision would apply where a water system within a disadvantaged community consistently fails to provide a supply of safe drinking water. In such cases, the Board may order consolidation with a public water system (the “receiving water system”). The consolidation may be physical or operational. The Board could also order the extension of service (Outside User Agreement) to such a community, so long as the extension is an interim extension in preparation for consolidation. The provision grants authority to the Board to set timelines and performance measures to complete such consolidations. The State Water Board has been is discussion with LAFCO and the City regarding the Higuera Street Apartments located just outside of the City limits but within the Sphere of Influence. If agreement from the property owner and City can be reached the City could provide needed water serves to the apartment complex potentially under this regulation, or in any event by LAFCO approval of an outside user agreement. A-2-138 12.b Packet Pg. 355 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) REFERENCES City of San Luis Obispo Budget FY 2015/16 City of San Luis Obispo Water Resources Status Report, 2014 City of San Luis Obispo General Plan Update, 2014 San Luis Obispo Council of Governments Regional Transportation Planning Agency, Regional Transportation Plan, 2014. City of San Luis Obispo Capital Improvement Project 2013-2015, 2013 City of San Luis Obispo Annual Report of General Plan, 2013 SLO Action Plan for Healthy Communities Report 2010 & 2013 SLOCOG Regional Housing Needs Allocation, 2013 San Luis Obispo Police Department Annual Report, 2011 SLO County Resource Management System Biennial Report, 2011 SLOCOG AECOM Population & Employment Forecast, 2011 City of San Luis Obispo Urban Water Management Plan, 2010 SLO County Conservation, Open Space Element, 2010 California Department of Finance E-4 Report, 2010 California Department of Finance E-4 Report, 2010 Orcutt Specific Plan, 2010 City of San Luis Obispo Fee Schedule, 2010 City of San Luis Obispo Water and Sewer Element, 2010 Orcutt Specific Plan Final EIR, 2009 City of San Luis Obispo Staff Report for Water & Wastewater Rate Study, 2009 City of San Luis Obispo Sewer System Management Plan, 2009 San Luis Obispo County Tourism Analysis Report, 2008 San Luis Obispo LAFCO, Sphere of Influence Study, 2006. SLO County San Luis Bay Inland Area Plans, revised 2003 City of San Luis Obispo, Official Website, www.ci.san-luis-obispo.ca.us/. County of San Luis Obispo, Official Website, www.slocounty.ca.gov. San Luis Obispo Council of Governments, Official Website, www.slocog.org. California Attorney General, Official Website, www.ag.ca.gov. A-2-139 12.b Packet Pg. 356 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) NOTICE OF EXEMPTION TO: Office of Planning and Research FROM: San Luis Obispo LAFCO 1400 Tenth Street, Room 121 1042 Pacific Street Sacramento, CA 95814 San Luis Obispo, CA 93401 Tommy Gong, County Clerk CONTACT: David Church, AICP, Executive Officer County of San Luis Obispo (805) 781-5795 County Government Center San Luis Obispo, CA 93401 PROJECT TITLE: CITY OF SAN LUIS OBISPO SPHERE OF INFLUENCE UPDATE AND MUNICIPAL SERVICE REVIEW Project Location and Description. The City of San Luis Obispo’s Sphere of Influence is not recommended to change from the existing adopted Sphere Boundary. The City’s existing Sphere of Influence is approximately 5,930+/- acres beyond the City limits. The Sphere of Influence is a 20-year planning boundary that indicates what areas might be annexed and served by the jurisdiction in the future. These areas are recommended to remain in the SOI in part because the City envisions future growth based on its General Plan update in 2015. The City is in various stages of preparing Specific Plans and Environmental Impact Reports for some of the study areas. Public Agency Approving Project. The Local Agency Formation Commission (LAFCO) of San Luis Obispo County will be conducted a public hearing on this item in August 18, 2016 at 9:00 a.m. in the Board of Supervisors Chambers in San Luis Obispo at the County Government Center. Environmental Determination. The purpose of the environmental review process is to provide information about the environmental effects of the actions and decisions made by LAFCO and to comply with the California Environmental Quality Act (CEQA). In this case, it has been determined with certainty that there is no possibility that the project may have a significant environmental effect on the environment and therefore it is found to be exempt from CEQA pursuant to section 15061(b)(3) of the State Guidelines. The Local Agency Formation Commission will file this Notice of Exemption upon approval of the Sphere of Influence Update. Reasons for Exemption. A Sphere of Influence is a plan for probable, physical boundary and service areas of a local agency or jurisdiction. As such, it does not give property inside the Sphere boundary any more development rights than what already exist. The Sphere of Influence Boundary is a long-range planning tool that assists LAFCO in making decisions about a jurisdiction’s future boundary. The Sphere indicates areas that might be served by the City. It is unknown if an area will ever be annexed to the City. Also, it is of ten uncertain what type of precise land use is going to be proposed for a specific area. In the case of San Luis Obispo’s Sphere of Influence Update, the boundary will not change nor has the setting changed significantly with regard to the SOI. The study of impacts associated with the Sphere of Influence is often speculative since it is unclear what type of project might be proposed or if an area will even be annexed in the future. The City or County studies impacts comprehensively when a project-specific environmental review is completed. The City is currently evaluating and preparing an Environmental Impact Report for various study areas. ________________________________ __________________________ David Church, AICP, Executive Officer Date A-2-140 12.b Packet Pg. 357 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) Draft Memorandum of Agreement 1 City of San Luis Obispo and County of San Luis Obispo April 26, 2016 DRAFT MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND THE COUNTY OF SAN LUIS OBISPO REGARDING THE CITY’S SPHERE OF INFLUENCE This Agreement between the City of San Luis Obispo (hereafter “City”) and the County San Luis Obispo County (hereafter “County”) is entered into by the City on this day of , 20052016, and by the County on this _____ day of _______________, 20052016. WITNESSETH WHEREAS, the Cortese/Knox/Hertzberg Act of 2000 (“the Act”) requires the Local Agency Formation Commission (LAFCO) to update the Spheres of Influence for all applicable jurisdictions in the County every five years, as needed; and WHEREAS, a Sphere of Influence is defined by the California Government Code 56076 as a plan for the probable physical boundaries and service area of a local agency; and WHEREAS, pursuant to Government Code 56425 the Sphere of Influence has been identified by the County of San Luis Obispo and the City of San Luis Obispo as shown in Exhibit A; and WHEREAS, the Act further requires that a Municipal Service Review be completed prior to or, in conjunction with, the update of a Sphere of Influence in accordance with Section 56430 of the California Government Code as a means of identifying and evaluating public services provided by the City of San Luis Obispo and changes to the City’s Sphere of Influence; and WHEREAS, a Municipal Service Review as stated above has been completed and shall be considered by LAFCO when establishing the City’s Sphere of Influence; and WHEREAS, the City and County have reached agreement regarding the boundaries (Exhibit A), development standards, and zoning requirements (Exhibit B) of the Sphere of Influence to ensure the orderly and logical development of these areas; and A-2-141 12.b Packet Pg. 358 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) Draft Memorandum of Agreement 2 City of San Luis Obispo and County of San Luis Obispo April 26, 2016 WHEREAS, the City’s General Plan provides a clear policy base for growth and development in the Sphere of Influence areas and defines policies and programs that the City will implement to ensure the preservation of the agricultural land, open space and the rural character of San Luis Obispo; and WHEREAS, the County’s General Plan goals in Framework for Planning and the San Luis Obispo Area Plan call for Community Separators to provide for a community’s distinctive identity and preserve the rural character of the areas between and on the fringes of communities and cities; and WHEREAS, the City and County intend to cooperate regarding growth and development on the urban fringe of the City and in the referral area shown in Exhibit C; and WHEREAS, LAFCO is required by Government Code 56425 (b) to give great weight to this agreement in making the final determination regarding the City’s Sphere of Influence. NOW, THEREFORE, be it resolved that the parties agree as follows: 1. The Sphere of Influence boundary contained in Exhibit A provides for the orderly and logical growth for the City of San Luis Obispo and represents a potential 20-year growth boundary (20052016-20252036) based on available information. 2. The development standards and zoning requirements contained in Exhibit B provide a framework for completing updates to the General Plans of both the City and the County for the areas in the Sphere of Influence. 3. The development standards and zoning requirements contained in Exhibit B are intended to provide the City and the County with the basis for developing specific land use policies and standards for the areas in the City of San Luis Obispo Sphere of Influence and do not supersede or limit the planning or environmental review process of either jurisdiction. 4. The City’s and County’s General Plan policies including those found in Exhibits D and E shall be used to guide the logical and orderly development of these Sphere Areas while preserving agricultural and open space lands. A-2-142 12.b Packet Pg. 359 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) Draft Memorandum of Agreement 3 City of San Luis Obispo and County of San Luis Obispo April 26, 2016 _____________________________ Mayor, City of San Luis Obispo APPROVED AS TO FORM AND LEGAL EFFECT: ____________________________ City Attorney Dated:_______________________ ATTEST: ____________________________ City Clerk Dated:_______________________ A-2-143 12.b Packet Pg. 360 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) Draft Memorandum of Agreement 4 City of San Luis Obispo and County of San Luis Obispo April 26, 2016 ______________________________ ChairmanChairperson, Board of Supervisors County of San Luis Obispo APPROVED AS TO FORM AND LEGAL EFFECT: ______________________________ County Counsel Dated:________________________ ATTEST: ____________________________ County Clerk Dated:_______________________ A-2-144 12.b Packet Pg. 361 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) Draft Memorandum of Agreement 5 City of San Luis Obispo and County of San Luis Obispo April 26, 2016 EXHIBIT A SPHERE OF INFLUENCE BOUNDARY MAP A-2-145 12.b Packet Pg. 362 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) Draft Memorandum of Agreement 6 City of San Luis Obispo and County of San Luis Obispo April 26, 2016 EXHIBIT B DEVELOPMENT STANDARDS AND ZONING REQUIREMENTS The following development standards and zoning requirements are agreed to and shall be used by the City of San Luis Obispo and the County of San Luis Obispo to develop specific land use policies and standards within the proposed Sphere of Influence as shown in Exhibit A and to update their General Plans. 1. Intent. It is the intent of the County and the City to work cooperatively towards the goal of developing the agreed upon Sphere of Influence (as shown in Exhibit A) in an orderly and logical manner consistent with the Cortese/Knox/Hertzberg Act, the City and County General Plans, the California Environmental Quality Act and any other applicable laws and regulations. 2. Impact Mitigation. In evaluating any development, the agency considering approval (City or County) should rely solely on its ability to provide the required services to that development. The City and the County shall not presume any services will be provided by the other agency without documenting that such services will be provided. Development/mitigation fees needed to offset the impacts from projects approved by either jurisdiction in the Referral Area (Exhibit C) shall be collected and distributed in a fair and equitable manner. These fees shall be paid to the City and/or the County in proportion to the location and degree of project impacts; however the total fees paid shall not exceed the cost to mitigate the specific project impact. Mitigation to offset significant impacts to fire, law enforcement, emergency medical services, water and wastewater treatment services, roads and streets, other public services, and housing, shall be incorporated into the conditions of approval for projects on a case by case basis. Documentation shall be provided that identifies the project’s fiscal, infrastructure, housing, and services impacts to both the City and the County and shall be considered as part of the development review process. The documentation shall be used to prepare conditions of approval and to allocate impact fees where allowable and as appropriate. 3. Regional Circulation. The City and County shall work together to improve regional circulation such that future growth should provide for an improved circulation system that would promote maximum connectivity between different parts of the City by A-2-146 12.b Packet Pg. 363 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) Draft Memorandum of Agreement 7 City of San Luis Obispo and County of San Luis Obispo April 26, 2016 planning for and/or constructing new roads, walkways, bike paths, transit facilities, or other means based on Vehicle Miles Travel (VMT) data; cost sharing agreements associated with the future development of City’s Capital Improvement Projects (CIPs) that have regional circulation benefits. These regional circulation improvements may include, but are not limited to, improvements to Highway 227, Prado Road overcrossing, widening of Tank Farm Road, the LOVR traffic relief project, etc. Associated fiscal impacts and appropriate mitigation measures for development on the fringe shall be given special attention. 3.4. Fire and Law Enforcement Services. Costs associated with fire and emergency response services shall be given special attention. The County and City Planning Staff shall meet with the City’s Police and Fire Chief and the County Sheriff and Fire Department Chief regarding development in the unincorporated areas that would impact the fire and emergency response service levels including those services to open space and trails. The purpose of this meeting is to identify and discuss fiscal and resource impacts of development related to fire and emergency services, service delivery impacts of development on the fringe, and appropriate mitigation measures. 4.5. Interagency Cooperation. The City and the County shall work cooperatively to plan for future land uses and public services and facilities to improve and maintain area circulation connections, and to preserve agricultural land and open space. The County and City will consider the creation and implementation of various assessment and financing mechanisms for the construction and maintenance of public improvements, such as roads, utilities, recreation and trail improvements, parks and open space, and similar improvements that could serve visitors and residents of the City and the County. Discretionary development projects and General Plan Amendments within each agency’s jurisdiction shall be referred to the other for review and comment prior to action on a development proposal. The County shall seek the City’s comments regarding these projects in the referral area map found in the County’s San Luis Obispo Area Plan (Exhibit C). The City shall seek the County’s comments regarding projects that affect the unincorporated area found in Exhibit C. Face to face meetings are encouraged for any high-level projects to ensure the goals of each agency are being met. When a discretionary project application is accepted for processing, it shall be referred to the following contact person(s) for early review and comment: Deputy Director, Deputy Director, Permitting & Policies and Programs Long Range Planning A-2-147 12.b Packet Pg. 364 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) Draft Memorandum of Agreement 8 City of San Luis Obispo and County of San Luis Obispo April 26, 2016 County of San Luis Obispo City of San Luis Obispo Department of Planning and Building Community Development Department County Government Center 990 Palm Street San Luis Obispo, CA 93408 San Luis Obispo, CA 93401-3249 This provision shall not supersede other methods of commenting or providing feedback regarding a proposal or project. 5.6. Sphere of Influence. The County shall, to the extent legally possible, limit development within the City’s Sphere of Influence (SOI) to those uses allowed by the County General Plan. The County shall give the great weight to the City’s General Plan policies when reviewing development in the City's Sphere of Influence. a. City Review. For projects submitted to the County for consideration, as part of the pre-application meetings and as part of processing the application, the County shall request written documentation that indicates the City Council’s position regarding annexation into the City. This documentation shall be provided by the City in a timely manner that does not delay the County’s processing of the land use application. During this time, the County shall continue to process the land use application as required under the law. b. Development Review Coordination. Projects proposed Proposed larger regional projects within the referral area shown in Exhibit C, and subject to an Initial Study under CEQA, shall cause on a case-by-case basis the City and County representatives to request a meeting prior to completion of the Initial Study. The purpose would be to discuss the City’s and County’s General Plan policies wit h regard to the project and to identify any key issues that may need special attention during the CEQA process. 6.7. Agriculture and Open Space. The City and the County shall work together to preserve the agricultural and open space resources in the SOI area using the City’s Greenbelt and Open Space policies, the County’s Agriculture and Open Space Policies including the transfer development credit program or other programs as appropriate. The criteria contained in the County’s Agriculture and Open Space Element, particularly Agricultural Policies 17 and 24 (Exhibit D), and the pertinent policies in the City’s General Plan (Exhibit E), shall be addressed in the preparation of any land use entitlements and Environmental Impact Reports. Impacts that are not deemed substantial or do not create a significant change to the protection of A-2-148 12.b Packet Pg. 365 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) Draft Memorandum of Agreement 9 City of San Luis Obispo and County of San Luis Obispo April 26, 2016 agricultural and/or open space may not need to be addressed in the EIR. 7.8. General Plan Amendment. The City intends to complete environmental review, pre- zoning, pre-annexation, and any necessary pre-general plan amendment activities prior to or concurrent with an annexation proposal being processed by LAFCO. The County intends to complete any necessary amendments to its General Plan in the San Luis Obispo Area Plan to reflect the annexation of territory to the City of San Luis Obispo. 8.9. Zoning Requirements/Specific Plan. Prior to annexation, the City shall complete pre-zoning and environmental review consistent with its General Plan. CEQA review shall include analysis of issues, including but not limited to the following: a reliable and adequate water supply, sewer capacity, public services, cumulative traffic circulation, agricultural buffers, jobs-housing balance, use of transfer development credits, and affordable housing opportunities. A-2-149 12.b Packet Pg. 366 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) Draft Memorandum of Agreement 10 City of San Luis Obispo and County of San Luis Obispo April 26, 2016 EXHIBIT C SAN LUIS OBISPO AREA PLAN - PROJECT REFERRAL MAP A-2-150 12.b Packet Pg. 367 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) Draft Memorandum of Agreement 11 City of San Luis Obispo and County of San Luis Obispo April 26, 2016 EXHIBIT D COUNTY’S GROWTH POLICIES: AGRICULTURAL-OPEN SPACE ELEMENT; CONSERVATION OPEN SPACE ELEMENT; & ENERGYWISE PLAN Policy #17: Agricultural Buffers Policy #24: Conversion of Agricultural Land Policy #XX: A-2-151 12.b Packet Pg. 368 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) Draft Memorandum of Agreement 12 City of San Luis Obispo and County of San Luis Obispo April 26, 2016 EXHIBIT E CITY’S GROWTH MANAGEMENT POLICIES A-2-152 12.b Packet Pg. 369 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) Appendix C LAFCO Actions City of San Luis Obispo 1963 - Present LAFCO Actions, City of San Luis Obispo 1963-2016 Date Action LAFCO File No Proposal Acres 10/12/10 Annexation 3-R-10 Anx #78 to SLO (Farmhouse Lane) Apv 4/16/15 0.74 11/03/10 Annexation 4-R-10 Anx #79 to SLO (Orcutt Area) Apv 04/21/11 230.85 06/13/05 Annexation 7-R-05 Anx #74 to SLO (Madonna/Gap) apv 01/21/10 31 05/02/07 Annexation 2-R-07 Anx #77 to SLO (Airport/Margarita Areas) - approved 620 12/08/05 SOI/MSR 1-S-05 SOI Update/MSR for the City of San Luis Obispo N/A 07/27/04 Annexation 7-R-04 Anx #71 - McBride Approved 26 07/01/04 Annexation 6-R-04 Anx #70 - Bishop Knoll Estates-void 9.77 03/05/04 Annexation 2-R-04 Anx #69 - Dalidio - 2004 - void 131 07/17/02 Annexation 3-R-02 Anx #68 - Irish Hills Open Space-Approved 197.09 08/20/01 Annexation 8-R-01 Anx #67 - Cannon Corporate Center-Approved 7.1 06/06/01 Annexation 7-R-01 Anx #66 - Creekside-Approved 6 02/23/01 Annexation 2-R-01 Anx #65 - Volny-Approved 15 11/16/00 Annexation 14-R-00 Anx #64 - Aero Vista-Approved 10.07 06/14/00 Annexation 7-R-00 Anx #63 - Acacia Creek 33 07/18/00 Annexation 8-R-00 Anx #62 - Froom Ranch/DeVaul Ranch South 68 03/17/00 Annexation 6-R-00 Anx #61 - PacBell 4.3 03/17/00 Annexation 5-R-00 Anx #60 - Farm Supply 4.7 02/15/00 Annexation 3-R-00 Anx #59 - A&R Welding 01/18/00 Annexation 1-R-00 Anx #58 - Area A Bishop & Area B Maino 137 12/20/99 Annexation 9-R-99 Anx #57 - NW Santa Margarita Area 143 04/19/99 Annexation 4-R-99 Anx #56 - Airport Business Park-terminated 10.07 03/22/99 Annexation 1-R-99 Anx #55 - Gateway Center-terminated 08/12/98 Annexation 7-R-98 Anx #54 - DeVaul 222 07/20/98 Annexation 6-R-98 Anx #53 - Fuller Road 9 07/20/98 Annexation 5-R-98 Anx #52 - Aero Drive 9 05/06/98 Annexation 3-R-98 Anx #51 - Bolduan 0.19 05/09/97 Annexation 6-R-97 Anx #50 - PG&E 13.1 05/06/97 Annexation 5-R-97 Anx #49 - Prefumo Creek homes 384 04/04/97 Annexation 4-R-97 Anx #48 -Touchstone-terminated 10 01/22/97 Annexation 2-R-97 Anx #47 - Spice Hunter 14.4 12/18/96 Annexation 9-R-96 Anx #46 - Ernie Ball 13.46 04/04/96 Annexation 4-R-96 Anx #45 - El Capitan 3.85 01/25/96 Annexation 2-R-96 Anx #44 - Portion of Suburban Rd. 1.42 05/30/95 Annexation 5-R-95 Anx #43 - Goldenrod 15.52 04/12/94 Annexation 4-R-94 Anx #43 - Froom Ranch-terminated 57 12/20/93 Annexation 10-R-93 Anx #42 - Airport Area Anx-terminated 1,710 09/27/93 Annexation 6-R-93 Anx #41 – Dalidio-terminated 130.4 05/26/93 Annexation 3-R-93 Anx #40 -TK 22.05 07/27/92 Annexation 7-R-92 Stoneridge II Minor Anx 60.0 07/08/92 Annexation 6-R-92 Broad Street Anx 78.06 10/01/88 Annexation 4-R-88 Anx #39 – Dalidio-terminated 187 None Annexation 4-R-86 Anx #38 - So Cal Gas Co-terminated None Annexation 15-R-85 Anx #37 - SLO Creek Estates 18.68 08/10/84 Annexation 13-R-84 Anx #36 - Orcutt Road #22-terminated 18.1+ 04/12/84 Annexation 4-R-84 Anx #35 - Highland/Santa Rosa-terminated 5.5+ 06/26/81 Annexation 7-R-81 Anx to SLO - Public streets 1.67 08/29/79 Annexation 12-R-79 Anx - South Higuera Public Housing 2.14 04/14/78 Annexation 10-R-78 Anx - Foothill 26.7+ 02/14/78 Annexation 4-R-78 Anx - Ferrini 51 09/10/76 Annexation 14-R-76 Anx – Richards-withdrawn 5.44+ 06/16/75 Annexation 7-R-75 Anx - South Street 17.28+ 09/21/73 Annexation 10-R-73 Anx - Madonna - LOVR to SLO 1.3 None Annexation 1-R-73 Anx - Oxford to SLO - Southwood Apx 4.5 None Annexation 16-R-72 Anx - Orcutt Road # 1-Approved - 10/05/72 09/11/72 Annexation 19-R-72 Anx - Edna Road #3-void 78 09/20/72 Annexation 20-R-72 Anx - Los Osos Road North - Withdrawn 164 A-2-153 12.b Packet Pg. 370 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) Appendix C LAFCO Actions City of San Luis Obispo 1963 - Present Date Action LAFCO File No Proposal Acres None Annexation 2-R-72 Anx - South Higuera Street #3 90 None Annexation 5-R-72 Anx - Fuller Road - Withdrawn None Annexation 10-R-72 Anx portion of proposed Tract 460 Approved 09/21/72 .5 None Annexation 21-R-71 Anx - Danley # 9 - Denied 53.13 None Annexation 10-R-71 Anx - Revised Highland Drive - Approved 04/01/71 11/18/70 Annexation 17-R-70 Anx - SLO Airport & Area - Denied 800 02/11/70 Annexation 3-R-70 Anx - Vista Grande 18.3 05/20/70 Annexation 7-R-70 Anx - No 2 South Higuera 25.8 07/09/70 Annexation 9-R-70 Anx - Prefumo Canyon 103.3 07/09/70 Annexation 10-R-70 Anx - Weigold - Approved 08/20/70 .65 01/05/72 Annexation 10-R-69 Anx-Highland Drive Unkn 11/14/69 Annexation 3-R-69 Edna Road #2 24 01/21/69 Annexation 1-R-68 Anx - Faulstitch 47 11/09/67 Annexation 29-R-67 Anx - Touchstone 18 12/26/67 Annexation 18-R-67 Anx - Broad Street Industrial #2 7.8 05/18/67 Annexation 15-R-67 Anx - Los Osos #2 72 05/18/67 Annexation 11-R-66 Anx - Los Osos Road #1 184 08/20/65 Annexation #22 Anx - Touchstone Unkn 10/29/65 Annexation #20 Anx - Lot 57-Laguna Unkn 02/04/64 Annexation #15 Anx - Lots 90-91 78 11/05/64 Annexation #14 Anx - Rancho Canada de Los Osos & Laguna Unkn 02/06/64 Annexation #2 Anx 3 Calvary Baptist Church 3 None Annexation 30-R-67 Anx - Broad Street Industrial-terminated Unkn 10/06/66 Annexation 10-R-66 Anx - Edna Road #1-denied 1964 Annexation #9 Anx - T.C. Maino-withdrawn A-2-154 12.b Packet Pg. 371 Attachment: b - Draft SOI Update and MSR 2016 (1446 : City's Sphere of Influence MOA) Proposed Changes to SOI/MSR 1 City of San Luis Obispo ATTACHMENT F PROPOSED CHANGES TO DOCUMENTS SPHERE OF INFLUENCE UPDATE MUNICIPAL SERVICE REVIEW # Page # Commenter Proposed Change 1 4 LAFCO Delete Table 2-2 Contents reference. Does not exist. 2 1-11 LAFCO Replaced the Name Atascadero with San Luis Obispo under Recommendation. 3 Throughout the Document LAFCO Remove the word “Draft” in front of Memorandum of Agreement or MOA since both the City and County approved the agreement. 4 3-11 LAFCO Revised Urban Water Management Plan summary to include the recently adopted 2015 UWMP. Delete references to the 2010 UWMP. 5 3-11 LAFCO Revised Table 3-8 Historical & Projected Population Growth. 6 3-15 LAFCO Revised Table 3-12 Building Permits Finialed to Issued and expand permits from 2006 to 2015. Revised totals. 7 3-16 LAFCO Revised Table 3-13: Future Non-Residential Planning Project to reflect current list of projects and there status. 8 3-30 LAFCO Revised Determination #4 to update current city population to 45,802. 9 3-34 LAFCO Revised Urban Water Management Plan summary to include the recently City adopted 2015 UWMP. Delete references to the City’s 2010 UWMP. 10 3-48 LAFCO Updated Pressure Zone Map Figure 3-8 12.c Packet Pg. 372 Attachment: c - LAFCO Recommended Changes to the Draft SOI Update and MSR (1446 : City's Sphere of Influence MOA) Meeting Date: 9/6/2016 FROM: Michael Codron, Community Development Director Prepared By: Doug Davidson, Deputy Director SUBJECT: REVIEW WORK SCOPE AND AUTHORIZE A REQUEST FOR PROPOSAL (RFP) FOR CONSULTANT SERVICES TO UPDATE THE CITY’S ZONING REGULATIONS RECOMMENDATION 1. Review work scope and provide feedback on the proposed tasks and related budget to implement the Land Use and Circulation Element (LUCE) and other identified Zoning Regulation updates; and 2. Authorize the issuance of request for proposals (RFP) for consultant services to assist staff in updating the City’s Zoning Regulations; and 3. Authorize the City Manager to award a consultant services agreement in an amount not -to- exceed $225,000 as budgeted in the 2015-17 Financial Plan for updating the Zoning Regulations and the associated environmental review. DISCUSSION Background The City initiated the LUCE Update (including the Circulation Element) in early 2012 with the support of a Sustainable Communities Planning Grant from the California Strategic Growth Council. The primary objectives of the Update were to respond to any changed conditions in San Luis Obispo, incorporate sustainable practices and policies, respond to new State planning requirements, including climate change, and engage the community in a reaffirmation of the vision and goals for the City’s future. The LUCE Update featured a community engagement program, which included a resident LUCE Task Force from diverse geographic areas of the City; a city-wide community survey; a series of six community workshops; open houses; on-line forums; and numerous other outreach efforts. The City’s Zoning Regulations are the primary implementation tool of the Land Use Element (LUE). The attached draft work program (Task 2.7) shows the LUE Update Programs that necessitate amending the Zoning Regulations. In addition to implementing the Updated LUE, other proposed subtasks have been included in Task 2.7 that have been identified as necessary for this more comprehensive update to the Zoning Regulations. While City staff conducted in- house updates in 2007, 2009, 2010, 2012, 2013, and 2014, these updates were driven largely by a 13 Packet Pg. 373 specific issue at the time and were not comprehensive in nature. A more comprehensive approach has been taken in developing the draft work program in order to allow San Luis Obispo to continue to be innovative, in the forefront of best practices and address community concerns. An example of an issue identified outside of a Land Use Element program is t he need to overhaul Table 9 (Land Uses Allowed by Zone) with current descriptions of land uses, to reduce overlap among land use definitions, and for ease of use by staff and the public alike. For example, the current Zoning Regulations include seven definitions for office land uses: five for permanent primary office uses, one for other office uses, and one defining temporary and accessory offices. Staff is continually trying to fit a proposed office use into the overlapping “professional,” “production/administration,” and “processing” office categories. The impacts of these office uses are essentially the same. A reduction in the number of office use definitions would allow more effective implementation of the regulations by staff and for the public. Updates to the office categories needs review in a comprehensive manner to avoid unintended consequences. The services of a consultant are critical for a more comprehensive update to change long-standing implementation issues. Staff has prepared a draft work program based on the amount allocated for the update in the 2015–2017 Financial Plan ($225,000). The LUE implementation, staff suggested, and many of the optional tasks all fit within the budget while the schedule shows the project being complete in December, 2017. All of the tasks in the update are broken out into line items by cost. This is a preliminary scope of work that will undoubtedly have some minor changes after the scoping process and negotiations with the selected consultant. Planning Commission Review This work program was reviewed at a Planning Commission study session on August 10, 2016. Overall, the Commission thought the scope of work was thorough and recognized that the Zoning Regulations are the primary tool to implement the LUCE. The Commission had the following suggestions for moving forward with the Update: 1. Include a legislative draft for each of the drafts of the Update. This would add approximately $13,000 to the budget. The work scope before the Council tonight has been amended to include these additional legislative drafts. 2. Concentrate on making the public outreach opportunities as productive as possible; consider using a different term than “study session” for the early Advisory Body meetings. 3. Capture some of the discussion of the Commission on the Special Focus area projects to encourage innovative design in new neighborhoods, particularly in lot patterns. (Further discussion revealed that the Subdivision Regulations Update may be the best place for this.) 4. Encourage energy efficiency in new developments: solar energy, electric vehicle charging stations, alternative fuels, grey water systems, and other means. 5. Include two public hearings at the Planning Commission and City Council; additional meetings would be optional tasks. The work scope before the Council tonight has been amended to include these additional meetings. The attached scope of work, as modified, will be included in the RFP, however the scope of 13 Packet Pg. 374 work will be finalized with the selected consultant. The RFP will be published on the City’s we PHASES OF PROJECT The draft project scope of work has been divided into three steps: 1. Project Initiation and Coordination This phase is intended to establish a program and plan for the City’s Zoning Regulations Update through a series of meetings and other ongoing coordination between City staff and the consultant. The task will include a kickoff meeting between City staff and the consultant, which will inform the development of a final scope of work and outreach strategy. Once the scope of work and outreach strategy have been finalized, monthly meetings will be held with the purpose of providing direction to the consultant, as needed. These meetings will be coordinated between the City and the consultant on an informal basis, and the consultant will prepare summaries for each of the meetings. City staff and the consultant will also coordinate via phone and email on an as-needed basis. 2. Zoning Regulations Text Amendments The purpose of this phase is to prepare updates to the existing Zoning Regulations based primarily on the recent update to the City’s General Plan Land Use Element (2014), as well as other staff-identified updates (see subtasks of Task 2.7). During this phase, the consultant will collect, analyze, and review data—including the General Plan and existing Zoning Regulations—in order to assess internal and external consistency. The consultant will prepare all drafts and final documents based on an approach agreed upon with City staff and best practices for content, organization, and format. Additionally, this phase will include outreach techniques and events. These events will include two community workshops, two Planning Commission study sessions, a City Council study session, and several stakeholder meetings. The events are intended to introduce the Zoning Regulations update process to the community and decision-making bodies and to solicit input that will contribute to the administrative draft document. The City’s Public Engagement and Noticing (PEN) Manual will guide these outreach efforts as a collaborative approach. The PEN manual outlines the need for collaborative outreach processes during City projects and actions and provides a guide to ensure consistency in public engagement and noticing efforts. As a result of input received during outreach activities, the consultant will prepare a key issues summary and key issues papers in order to highlight some of the most significant zoning issues and outline a framework for potential solutions. 3. Environmental Analysis/California Environmental Quality Act (CEQA)/Airport Land Use Commission (ALUC) This phase is broken out separately to reflect the LUCE Implementation Significant Operating Program Change as contained in the 2015-17 Financial Plan (Attachment B). The task will 13 Packet Pg. 375 include preparation of environmental analysis documents pursuant to CEQA requirements. To meet these requirements, the consultant will prepare an addendum to the Land Use and Circulation Element General Plan Environmental Impact Report (LUCE EIR) that includes a project description and technical analyses which address each environmental issue area in the CEQA Environmental Checklist. The addendum will be developed using the analysis in the LUCE EIR. Preparation of a Mitigated Negative Declaration or Supplemental EIR has been included in the list of optional tasks should it be determined that new significant environmental impacts are raised by the Zoning Regulations update that were not addressed in the LUCE EIR. This task also included the referral of the Zoning Regulations update to the ALUC for their review and finding of consistency with the Airport Land Use Plan (ALUP). 4. Optional Tasks Also included in the scope of work and budget are optional tasks that can be integrated into the process if selected for inclusion in the final scope of work. These include zoning tasks such as user guides, and updates to address key issues. The optional tasks also include alternatives to tasks included in the primary task list. For example, the preparation of a mitigated negative declaration (MND) or Supplemental EIR are included under the optional tasks if it is required in order to fulfill CEQA requirements should it be determined that an Addendum to the General Plan EIR is insufficient. The optional tasks also include additional community outreach options that may be incorporated into the project, including stakeholder, staff, and community-based workshops, as well as the creation of subcommittees and task forces. SUMMARY The attachment contains an itemized list of each task and a corresponding line item budget. The City Council authorized a total budget of $225,000 for updating the Zoning Regulations, including the Environmental Review and Airport Land Use Commission (ALUC) referral (see Attachment B). The tasks are outlined in 3 main areas: 1) LUCE implementation requiring updates to the Zoning Regulations, 2) staff proposed changes to the Zoning Regulations, and 3) optional tasks for consideration. Some of the key issues highlighted for update to the Zoning Regulations include: 1. Conduct a collaborative approach to public engagement as called for in the Public Engagement and Noticing (PEN) manual, including workshops, study sessions and meetings with stakeholder groups. 2. Implement the LUCE by considering development standards in multifamily housing near campus, evaluating downtown residential development and residential densities, revising Ordinance 1130 to address neighborhood concerns in the Upper Monterey area, and other Land Use Element programs (see Land Use Implementation Subtasks under Task 2.7 in Attachment A for detailed task list). 3. Update the Land Use Table, parking standards, and land use definitions, create medical marijuana regulations, and other staff suggested changes (see Staff Proposed Changes Subtasks under Task 2.7 in Attachment A for detailed task list). 4. Optional Tasks such as user’s guide/handouts, additional public outreach, and key issues papers/summary. 13 Packet Pg. 376 5. Additional tasks as identified by the public input, study sessions, staff, and the consultant during contract/scope negotiations. A Form-Based Code (FBC) for the downtown is outside of the scope and budget as contained in the 2015-17 Financial Plan. Staff is envisioning a City-lead process in conjunction with Cal Poly for a downtown FBC. This effort would be informed by and follow the completion of the Downtown Concept Plan. Staff believes that this work can be done with support from Cal Poly and with standard Form Based Code templates and examples pioneered by the Congress for New Urbanism (http://formbasedcodes.org/definition/). ENVIRONMENTAL REVIEW No environmental review is required to request consultant assistance since it is not a project as defined under CEQA. The actual update of the Zoning Regulations is a project under CEQA and City staff and consultant will prepare the appropriate environmental review document as part of the update process. FISCAL IMPACT The Deputy Director in Development Review will oversee the RFP and manage the selected consultant. The Council authorized a total budget of $225,000 including the Environmental Review and ALUC referral as part of the 2015-17 Financial Plan. ALTERNATIVES 1. Request additional information or analysis from staff. Specific direction should be given related to any additional analysis. 2. Modify the request to issue the RFP. Specific modifications should be identified to ensure a clear scope of work. 3. Deny the request to issue a RFP and provide direction on how to update the Zoning Regulations. This alternative is not recommended because staff does not have the capacity to conduct the Update and implementing the LUCE would be delayed without the services of a consultant. Attachments: a - Zoning Regulations Work Scope b - Significant Operating Program Change c - RFP Zoning Regulations Update 13 Packet Pg. 377 MBAKERINTL .COM 2729 Prospect Park Drive, Suite 220 Rancho Cordova, CA 95670 P: (916) 361-8384 F: (916) 361-1574 CITY OF SAN LUIS OBISPO ZONING REGULATIONS UPDATE WORK PROGRAM SCOPE OF WORK The proposed scope of work for San Luis Obispo’s Zoning Regulations update project is organized into four primary tasks listed below. The table following describes each of these primary tasks and subtasks with a list of meetings, consultant deliverables, and City responsibilities assumed for each task. The schedule and budget for each of these primary tasks and subtasks are also provided in this section. Primary Tasks • Task 1 – Project Initiation and Coordination • Task 2 – Zoning Regulations Text Amendments • Task 3 – Environmental Analysis/CEQA/Airport Land Use Commission (ALUC) Referral TASK 1 – Project Initiation and Coordination This task establishes a solid program and plan for the successful preparation of the City’s Zoning Regulations update. This task involves an initial staff meeting, a final scope, and an outreach strategy, as well as ongoing project coordination. Generally, the consultant will be available on an as-needed basis to coordinate with City staff to facilitate the efficient exchange of information and allow for a timely response to City needs for information from the consultant team. Task 1.1 – Project Initiation. At the outset of the project, consultant staff will participate in a kickoff meeting with City staff to discuss the work program and scope, project logistics, outreach history, and data needs. To expedite coordination for the project schedule, City staff should provide the consultant team with any cleanup items (e.g., internal inconsistencies) that need to be addressed in the Zoning Regulations update. Following the kickoff meeting, the consultant will prepare a final scope of work if any changes are needed to the scope of work in the RFP. The consultant will also prepare a final outreach strategy outlining the proposed public participation program for project information, public meetings, and corresponding tools and techniques to engage the public and maximize agreement regarding zoning solutions. Meetings Consultant Deliverables City Responsibilities Kickoff meeting Conference call to discuss final scope of work and outreach strategy (if needed) Kickoff meeting agenda and summary Final scope of work Final outreach strategy Attend kickoff meeting and provide direction as needed Provide background data and files Review final scope of work and outreach strategy, participate in conference call 13.a Packet Pg. 378 Attachment: a - Zoning Regulations Work Scope (1443 : Zoning Regulations Study Session 2016) Page 2 Task 1.2 – City Staff Work Sessions. This task includes monthly project coordination with the City. Unless otherwise coordinated with other meetings and workshops included in this scope, this task is assumed to include conference calls or in-person meetings with local consultant staff and follow-up e-mail correspondence. The consultant’s project manager will coordinate with the City’s in-house project manager to determine an informal agenda for each meeting, and the consultant will provide a written summary of discussion and any follow-up items from the regular coordination calls/meetings. Depending on the planned agenda for each meeting, other project team members (consultant and City staff) will be invited to participate in these regular project coordination calls/meetings. Meetings Consultant Deliverables City Responsibilities 14 (one per month) conference calls or meetings with City staff Meeting summaries Attend meetings/conference calls and provide direction as needed Task 1.3 – Ongoing Project Coordination. The consultant’s project manager will coordinate with the City throughout the duration of the Zoning Regulations update project. The consultant will communicate with City staff via phone and e-mail, as needed throughout the project. Meetings Consultant Deliverables City Responsibilities No deliverables associated with this task Coordinate with consultant as questions and issues arise TASK 2 – Zoning Regulations Text Amendments The purpose of this task is to prepare updates to the existing Zoning Regulations, as well as to solicit and summarize input regarding desired changes to those provisions. The primary driver of the required changes is the recent update to the City’s General Plan Land Use Element (2014) and other City staff-identified updates. These are identified in detail under Task 2.7 This task involves review of existing documents and an annotated outline of proposed changes to the Zoning Regulations. This task involves preparation of the Zoning Regulations update. Based on the project goals and objectives, General Plan direction, the consultant will prepare the administrative draft, public review draft, public hearing draft, and final documents. Before preparation of the administrative draft, the consultant will work with City staff to determine an approach to document organization and format. The consultant will provide recommendations for organization and format based on best practices and the City’s existing Zoning Regulations. This task also identifies where public outreach will occur throughout the Zoning Regulations update. The outreach components include public workshops, study sessions with decision-makers, stakeholder interviews, and public hearings. Outreach throughout the update process is intended to present the update process and purpose, and discuss potential solutions to maximize agreement in advance of drafting and revising documents. Task 2.1 – Data Collection, Analysis, and Review. The consultant will review the existing Zoning Regulations (text and map), General Plan, and other relevant policies and plans adopted by the City. The consultant’s review will assess the adequacy of the existing text in terms of consistency with City-identified General Plan Land Use Element programs, compliance with state and federal laws, internal consistency, completeness, and conformance with appropriate best practices. Meetings Consultant Deliverables City Responsibilities No deliverables associated with this subtask Provide pertinent data and documents to consultant Task 2.2 – Document Organization and Format. Based on the existing Zoning Regulations organization and format and input received from the City staff at the project kickoff meeting (see Task 1.1), the consultant will provide recommendations to City staff for organization and format of the updated Zoning Regulations. Drawing from past experience and best practices, the recommended approach will be mindful of the existing organization while suggesting an approach that is logical and user-friendly. Recommendations will include one or more 13.a Packet Pg. 379 Attachment: a - Zoning Regulations Work Scope (1443 : Zoning Regulations Study Session 2016) Page 3 options with an annotated outline demonstrating organization and general content. If feasible, the consultant will update the City’s existing Word document. If necessary, the consultant will prepare a new Microsoft Word template based on the City’s existing document. Meetings Consultant Deliverables City Responsibilities Recommended document organization with annotated outline. Draft may include more than one option. Final outline will be used to create new document template or update the City’s existing document (Microsoft Word). Provide existing Word document of Zoning Regulations for consultant evaluation Review and provide comments on proposed approach to document organization Task 2.3 – Community Workshops. The consultant and City staff will facilitate two community workshops prior to completion of the administrative draft Zoning Regulations. The workshops will take place in neighborhoods and will focus on: • Explanation of the Zoning Regulations update project including scope of work and schedule. • Receiving input focused on the programs from the Land Use Element being implemented by the Zoning Regulations update. The consultant’s project manager will work with City staff to develop effective meeting plans, venues, and methods to inform and receive relevant input from the community. This may include but not be limited to surveys, interactive web-based interfaces, live polling, small group exercises, and/or interactive work stations as appropriate and desired. City staff will be responsible for booking the workshop venues. The consultant will summarize input from the community workshops and provide a summary to the City. Meetings Consultant Deliverables City Responsibilities Community workshops (2) Co-lead workshops Meeting materials and summary Co-lead workshops and work with consultant on development of meeting materials Task 2.4 – Planning Commission Study Sessions. The consultant and City staff will facilitate two study sessions with the Planning Commission to introduce the Zoning Regulations update process and solicit input/direction prior to the administrative draft document. The consultant and staff will summarize input from the community workshop series outlined in Task 2.3 and present potential modifications as directed by City staff. For the Planning Commission, the goal is to share information about community participation and to highlight the most significant or potentially controversial issues to hear discussions and receive direction as appropriate in advance of the draft update to the regulations. Meetings Consultant Deliverables City Responsibilities Study sessions (2) Meeting materials and summary Participate in study sessions planning, review materials, attend and help facilitate meeting Task 2.5 – City Council Study Session. The consultant and City staff will facilitate one study session with the City Council to introduce the Zoning Regulations update process and solicit input/direction prior to the administrative draft document. The consultant and staff will summarize input from the community workshop series outlined in Task 2.3 and present potential modifications as directed by City staff. For the City Council, the goal is to share information 13.a Packet Pg. 380 Attachment: a - Zoning Regulations Work Scope (1443 : Zoning Regulations Study Session 2016) Page 4 about community participation and Planning Commission input and to highlight the most significant or potentially controversial issues to hear discussions and receive direction as appropriate in advance of the draft update to the regulations. Consultant Deliverables City Responsibilities Study session (1) Meeting materials and summary Participate in study session planning, review materials, attend and help facilitate meeting Task 2.6 – Stakeholder Meetings. The City staff will conduct stakeholder meetings with key select individuals and groups in the City to identify and vet issues addressed through the update. The consultant will assist with identification of stakeholders and development of interview questions. It is expected that one of the stakeholder meetings will focus on the update of Ordinance 1130 and will include residents and property owners with an interest in the properties subject to Ordinance 1130. Meetings Consultant Deliverables City Responsibilities Stakeholder meetings (conducted by City staff) No consultant deliverables Work with consultant to identify stakeholders and develop interview questions Schedule times and locations for stakeholder interviews Conduct and provide summary of stakeholder meetings Task 2.7 – Administrative Draft Zoning Regulations. Based on input to date in the process and the General Plan Land Use Element programs identified by City staff, the consultant team will prepare an administrative draft of the Zoning Regulations update for internal staff review. The consultant will also prepare a legislative draft of the administrative draft for City staff review, with changes to the existing Zoning Regulations shown in strike through for deleted language and bold for new language. The consultant will also prepare a partnering document (memorandum) summarizing significant changes to each chapter of the Zoning Regulations. The consultant will focus on the following tasks with specific direction from staff: • If desired and in keeping with staff direction, reorganize the document in a logical and user-friendly manner (see Task 2.2). • Incorporate identified updates based on recent City efforts including the Subdivision Regulations update and the Sign Regulations update. • Ensure consistency with the 2014 General Plan Land Use Element, based on specific programs specified by City staff. • Address other necessary revisions proposed by City staff. • Ensure existing and proposed regulations are consistent with relevant state and federal laws. • Provide recommendations in keeping with current best practices, and ensure internal consistency. Meetings Consultant Deliverables City Responsibilities Administrative draft Zoning Regulations Memo summarizing significant changes Review administrative draft document and prepare single consolidated set of staff comments Task 2.8 – Public Review Draft Zoning Regulations. Based on input and direction from City staff, the consultant will prepare revisions to the Zoning Regulations for public review and distribution. The consultant will also prepare a legislative draft of the public review draft with changes to the existing Zoning Regulations shown in strike through for deleted language and bold for new language. The consultant will provide a screencheck draft 13.a Packet Pg. 381 Attachment: a - Zoning Regulations Work Scope (1443 : Zoning Regulations Study Session 2016) Page 5 for staff to review and confirm prior to production of the public draft document. The consultant will provide the documents to the City for posting on the website. Meetings Consultant Deliverables City Responsibilities Screencheck public review draft Zoning Regulations and public review draft Zoning Regulations Review screencheck drafts prior to printing of public draft documents Task 2.9 – Community Workshops on the Public Review Draft. City staff will facilitate two community workshops following release of the public review draft Zoning Regulations. The workshops will focus on: • Presenting the public review draft and draft Zoning Map to the general public. City staff will be responsible for updates to the Zoning Map. • Highlighting significant modifications to the existing zoning regulations. The consultant’s project manager will work with City staff to develop effective meeting plans, venues, and methods to inform and receive relevant input from the community. This may include but not be limited to surveys, interactive web-based interfaces, live polling, small group exercises, and/or interactive work stations as appropriate and desired. City staff will be responsible for booking the workshop venues. The consultant will summarize input from the community workshops and provide a summary to the City. Meetings Consultant Deliverables City Responsibilities Community workshops (2) Meeting materials and summary Lead workshops and work with consultant on development of meeting materials Draft any needed updates to Zoning Map Task 2.10 – Public Hearing Draft Zoning Regulations. Based on input and direction from City staff, Planning Commission, and public input, the consultant will prepare a public hearing draft of the Zoning Regulations update. The consultant will also prepare a legislative draft of the public hearing draft with changes to the existing Zoning Regulations shown in strike through for deleted language and bold for new language. The consultant will provide a screencheck draft for staff to review and confirm prior to production of the legislative public hearing draft and public hearing draft documents. The consultant will provide the documents to the City for posting on the website and inclusion in Planning Commission and City Council staff reports. Meetings Consultant Deliverables City Responsibilities Screencheck public hearing draft Zoning Regulations Screencheck legislative public hearing draft Zoning Regulations Public hearing draft Zoning Regulations Legislative public hearing draft Zoning Regulations Review screencheck drafts prior to printing of public hearing draft documents 13.a Packet Pg. 382 Attachment: a - Zoning Regulations Work Scope (1443 : Zoning Regulations Study Session 2016) Page 6 Task 2.11 – Public Hearings. City staff will facilitate one hearing with the Planning Commission and one hearing with the City Council after preparation of the public hearing draft Zoning Regulations. City staff will also facilitate one hearing with the Planning Commission and one hearing with the City Council for review and adoption of the final updated Zoning Regulations. The consultant will assist City staff with preparation for the hearings and will attend the hearings to assist in responding to questions. Meetings Consultant Deliverables City Responsibilities Public hearings with Planning Commission (2) Public hearings with City Council (2) Attend public hearings Prepare and distribute notices and staff reports Facilitate public hearing presentations Task 2.12 – Final Documents. The consultant will prepare final documents based on City Council direction and action as appropriate. The consultant will also prepare a legislative version of the final documents in response to on any changes made since the public hearing draft with changes to the existing Zoning Regulations shown in strike through for deleted language and bold for new language. The City will be responsible for uploading the final documents to the City’s website and Municipal Code website. Meetings Consultant Deliverables City Responsibilities Final Zoning Regulations Review final documents prior to printing TASK 3 – Environmental Analysis/CEQA/ALUC Referral This task involves preparation of environmental analysis for the project in keeping with CEQA requirements. The consultant will prepare an addendum to the 2014 General Plan Land Use and Circulation Elements Update EIR pursuant to CEQA Guidelines Section 15164 that would be utilized to demonstrate that the Zoning Regulations update is simply a later project of the General Plan and its environment effects are adequately addressed in the General Plan update EIR. If the City prefers, the consultant can prepare a Mitigated Negative Declaration, which is listed as an optional task in lieu of the General Plan EIR Addendum (see Optional Task 5). This task also involves meetings with the San Luis Obispo County Airport Land Use Commission (ALUC) for their input and review of consistency with the County’s Airport Land Use Plan. Task 3.1 – General Plan EIR Addendum. The consultant will prepare an administrative draft addendum including a project description and technical analysis. The technical analysis will address each environmental issue area in the CEQA Environmental Checklist and will utilize and summarize the environmental impact analysis provided in the General Plan update EIR. Specifically, the analysis will provide substantial evidence that the Zoning Regulations update would not result in a new significant environmental impact or an increased severity of a previously identified environmental impact from the project or changed conditions (pursuant to CEQA Guidelines Section 15162). Upon receipt of City comments on the addendum, the consultant will finalize the addendum. Pursuant to CEQA Guidelines Section 15164, no public review or response to comments on the addendum is required. However, the consultant will provide technical assistance to respond to any comments received if the City chooses to circulate the addendum. Meetings Consultant Deliverables City Responsibilities Administrative draft GP EIR Addendum Final draft GP EIR Addendum Review materials and provide input and direction as appropriate 13.a Packet Pg. 383 Attachment: a - Zoning Regulations Work Scope (1443 : Zoning Regulations Study Session 2016) Page 7 Task 3.2 – ALUC Initial Meeting. Following release of the public draft Zoning Regulations the consultant will prepare for and attend one hearing with the County Airport Land Use Commission (ALUC) to receive their initial feedback on the update. Meetings Consultant Deliverables City Responsibilities Public hearing with Airport Land Use Commission (1) Prepare presentation and written materials for review by the ALUC Present at meeting Assist consultant with preparation of materials and coordination with the County liaison to the ALUC as needed Task 3.3 – ALUC Formal Referral Meeting. Following review of the public hearing draft Zoning Regulations by the City of San Luis Obispo Planning Commission and City Council the consultant will prepare for and attend one hearing with the County Airport Land Use Commission (ALUC) to receive their formal feedback on the update. The ALUC will make a determination of consistency or inconsistency between the updated Zoning Regulations and the Airport Land Use Plan (ALUP). Meetings Consultant Deliverables City Responsibilities Public hearing with Airport Land Use Commission (1) Presentation and staff report for review by the ALUC Present at meeting Assist consultant with preparation of materials and coordination with the County liaison to the ALUC as needed OPTIONAL TASKS OPTIONAL TASK 4 – Handouts for Users of the Zoning Regulations The consultant will prepare a set of handouts that can be provided at the Community Development counter to guide users of the Zoning Regulations. Each handout would focus on a land use type to summarize and/or reference relevant land use and development standards for new development and qualifying revisions to existing development. Meetings Deliverables City Responsibilities Draft handouts Final handouts Review draft handouts and provide one consolidated set of comments to consultant for preparation of final handouts OPTIONAL TASK 5 – Mitigated Negative Declaration for CEQA Review Should the Zoning Regulations update require the preparation of a Mitigated Negative Declaration (MND), the consultant will prepare an MND that will consist of an Initial Study as well as the MND determination and required mitigation measures. The MND will consist of a project description, CEQA Environmental Checklist, discussion of environmental issues, mitigation measures, and references, and will be formatted consistent with the City’s preferred format. The MND will include a brief discussion of each issue item in the Environmental Checklist, with a more thorough analysis given to those items that could result in potentially significant impacts (e.g., air quality, greenhouse gases, and noise). The consultant will also identify current City standards and specific mitigation measures that are required to reduce adverse impacts to less than significant levels. This task would replace Task 3.1 in the primary tasks described above if the City determines an MND is needed to sufficiently address any environmental impacts raised by changes made to the Zoning Regulations that are not addressed in the General Plan Land Use and Circulation Elements EIR. Meetings Deliverables City Responsibilities 13.a Packet Pg. 384 Attachment: a - Zoning Regulations Work Scope (1443 : Zoning Regulations Study Session 2016) Page 8 Administrative draft MND, Public draft MND, response to comments (if needed), and Final MND Review drafts and provide input and direction as appropriate, assist with response to comments (if needed) OPTIONAL TASK 6 – Zoning Subcommittee or Community Task Force The consultant will facilitate meetings with the City staff Zoning Subcommittee or Community Task Force to present and receive input on identified Zoning Regulations issues and the draft documents. A City staff Zoning Subcommittee could consist of staff from Community Development and other relevant departments and could also include members of the Planning Commission. Meetings Deliverables City Responsibilities City Staff Zoning Subcommittee or Community Task Force Meetings (costs are provided per meeting) Meeting materials and summary Attend meeting and provide input and direction as appropriate OPTIONAL TASK 7 – Additional City Staff Work Sessions The consultant will facilitate additional coordination meetings with City staff. The scope of this task is the same as described in Task 1.2 above. Costs are provided per meeting. Meetings Deliverables City Responsibilities Conference call/meeting with City staff Meeting summaries Attend meetings/conference calls and provide direction as needed OPTIONAL TASK 8 – Additional, Consultant-led Stakeholder Interviews The consultant will facilitate additional stakeholder interviews (in addition to the interviews conducted by the City under Task 2.6 above) in coordination with the City. The scope for this task will be the same as that for Task 2.6 above except that the consultant would take the lead in the interviews rather than City staff. This task is envisioned as a one-on-one or small group interview. Meetings Deliverables City Responsibilities Stakeholder interviews Stakeholder interview meeting summaries Work with consultant to identify stakeholders and develop interview questions Schedule times and locations for stakeholder interviews OPTIONAL TASK 9 – Additional Community Workshops The consultant will work with the City to facilitate additional community workshops. The scope of the workshop task would be the same as described in Task 2.3 above. Costs are provided per meeting. Meetings Deliverables City Responsibilities Community workshop Co-lead workshops Meeting materials and summary Co-lead workshops and work with consultant on development of meeting materials 13.a Packet Pg. 385 Attachment: a - Zoning Regulations Work Scope (1443 : Zoning Regulations Study Session 2016) Page 9 OPTIONAL TASK 10 – Additional Study Sessions/Public Hearings The consultant will work with the City to facilitate additional study sessions or public hearings with the Planning Commission, City Council, or other hearing body. The scope of the study session or hearing task would be the same as described in Tasks 2.4, 2.5, or 2.11 above (depending on the type of meeting). Costs are provided per meeting. Meetings Deliverables City Responsibilities Study session or public hearing Attend study session or public hearing Prepare and distribute notices and staff reports Facilitate public hearing presentations OPTIONAL TASK 11 – Key Issues Summary Following the community workshops, Planning Commission and City Council study sessions, and stakeholder meetings in Tasks 2.3, 2.4, 2.5, and 2.6, the consultant will prepare a key issues summary highlighting issues identified by City staff and the consultant and as a result of input received during previous tasks. Meetings Deliverables City Responsibilities Zoning Regulations key issues summary Review key issues summary and provide input and direction as appropriate OPTIONAL TASK 12 – Key Issues Papers After preparation of the key issues summary, the consultant will prepare key issue papers for three to five of the City’s most significant and potentially controversial zoning issues identified in Optional Task 11. The key issues to focus on will be identified through working with City staff. Papers will identify the issue and provide framework, analysis, potential solutions, and recommendations for consideration and direction from staff (as well as public and/or decision-makers if desired) in advance of the draft Zoning Regulations update. Meetings Deliverables City Responsibilities Key issue papers (3–5) Review key issues papers and provide input and direction as appropriate OPTIONAL TASK 13 – Address Key Issues in Key Issues Summary in Updated Zoning Regulations The consultant will incorporate revisions to the Zoning Regulations resulting from the identification and addressing of key issues during Optional Tasks 11 and 12. The amendments will be incorporated into the administrative draft zoning regulations (Task 2.7). Meetings Deliverables City Responsibilities Make revisions as part of the Administrative Draft Zoning Regulations (Task 2.7) Review updates related to key issues as part of the full review of the Administrative Draft Zoning Regulations 13.a Packet Pg. 386 Attachment: a - Zoning Regulations Work Scope (1443 : Zoning Regulations Study Session 2016) Page 10 PROJECT SCHEDULE The following is the proposed schedule for the San Luis Obispo Zoning Regulations update project as outlined in the scope of work. This schedule assumes completion of the project within 15 months of an executed contract, assuming commencement in October 2016. The 15 months does not include optional tasks. Replacing tasks with optional tasks (e.g., replacing Task 3 Environmental Analysis/CEQA/ALUC Referral with Optional Task 5) or adding optional tasks like key issue identification or additional community outreach would extend the schedule. Tasks October 2016 November 2016 December 2016 January 2017 February 2017 March 2017 April 2017 May 2017 June 2017 July 2017 August 2017 September 2017 October 2017 November 2017 December 2017 Task 1 – Project Initiation and Coordination 1.1 – Project Initiation 1.2 – City Staff Work Sessions 1.3 – Ongoing Project Coordination Task 2 – Zoning Regulations Text Amendments 2.1 – Data Collection, Analysis, and Review 2.2 – Document Organization and Format 2.3 – Community Workshops 2.4 – Planning Commission Study Sessions 2.5 – City Council Study Session 2.6 – Stakeholder Meetings 2.7 – Administrative Draft Zoning Regulations 2.8 – Public Review Draft Zoning Regulations 2.9 – Community Workshops on the Public Review Draft 2.10 – Public Hearing Draft Zoning Regulations 2.11 – Public Hearings 2.12 – Final Documents Task 3 – Environmental Analysis/CEQA/ALUC Referral 3.1 – GP EIR Addendum 3.2 – ALUC Initial Meeting 3.3 – ALUC Formal Referral Meeting 13.a Packet Pg. 387 Attachment: a - Zoning Regulations Work Scope (1443 : Zoning Regulations Study Session 2016) Page 11 PROJECT BUDGET The following budget is proposed for items in the San Luis Obispo Zoning Regulations update project as outlined in the scope of work. This cost estimate includes a total for the primary tasks as well as line item costs for sub-components of Task 2.7 Administrative Draft Zoning Regulations update. A list of optional tasks is also presented with budgets for most options. Tasks and Subtasks Director PM Senior Admin/Graphics GIS Subtask Fee Task Fee Hours $180.00 Hours $125.00 Hours $90.00 Hours $80.00 Hours $95.00 1. Project Initiation and Coordination 1.1 Project Initiation 2 $360.00 4 $500.00 $6 $540.00 4 $320.00 0 $0 $1,720.00 1.2 City Staff Work Sessions (14) 6 $1,080.00 32 $4,000.00 32 $2,880.00 4 $320.00 0 $0 $8,280.00 1.3 Ongoing Project Coordination 12 $2,160.00 60 $7,500.00 $24 $2,160.00 0 $0 0 $0 $11,820.00 Task 1 Subtotals 20 $3,600.00 96 $12,000.00 62 $5,580.00 8 $640.00 0 $0 $21,820.00 2. Zoning Regulations Text Amendments 2.1 Data Collection, Review, and Analysis 16 $2,880.00 20 $2,500.00 60 $5,400.00 0 $0 0 $0 $10,780.00 2.2 Document Organization and Format 2 $360.00 16 $2,000.00 20 $1,800.00 8 $640.00 0 $0 $4,800.00 2.3 Community Workshops (ahead of draft (2)) 4 $720.00 24 $3,000.00 32 $2,880.00 8 $640.00 0 $0 $7,240.00 2.4 Planning Commission Study Sessions (2) 1 $180.00 14 $1,750.00 18 $1,620.00 4 $320.00 0 $0 $3,870.00 2.5 City Council Study Session (1) 1 $180.00 6 $750.00 8 $720.00 4 $320.00 0 $0 $1,970.00 2.6 Stakeholder Meetings (City staff to conduct) 1 $180.00 4 $500.00 2 $180.00 0 $0 0 $0 $860.00 2.7 Administrative Draft Zoning Regulations 2.7.1 Consistency with state and federal law 4 $720.00 8 $1,000.00 20 $1,800.00 0 $0 0 $0 $3,520.00 2.7.2 Updates for internal consistency 2 $360.00 4 $500.00 18 $1,620.00 0 $0 0 $0 $2,480.00 2.7.3 Legislative Drafting 4 $720.00 24 $3,000.00 42 $3,780.00 32 $2,560 0 $0 $10,060.00 Tasks 2.1 through 2.6 and Subtasks 2.7.1, 2.7.2, and 2.7.3 Subtotal $45,580.00 LUE Implementation Subtasks 2.7.4 LUE Program 2.10.2 - PM Standards 0 $0 2 $250.00 6 $540.00 36 $2,880.00 0 $0 $3,670.00 2.7.5 LUE Program 2.11.1 - Student Housing Preferences 2 $360.00 2 $250.00 8 $720.00 0 $0 0 $0 $1,330.00 2.7.6 LUE Program 2.11.2 - MF OS/Storage 0 $0 2 $250.00 10 $900.00 0 $0 0 $0 $1,150.00 2.7.7 LUE Program 2.12 - DT Residential 4 $720.00 6 $750.00 10 $900.00 0 $0 0 $0 $2,370.00 2.7.8 LUE Program 2.13 – Neighborhood Compatibility Implementation already in progress – separate City effort 2.7.9 LUE Program 2.15 - Residential Densities 2 $360.00 10 $1,250.00 4 $360.00 0 $0 0 $0 $1,970.00 2.7.10 LUE Program 2.16 - DT Parking by Residents 0 $0 2 $250.00 6 $540.00 0 $0 0 $0 $790.00 2.7.11 LUE Program 2.17 - Offset Vehicle Needs (DT) 0 $0 2 $250.00 6 $540.00 0 $0 0 $0 $790.00 2.7.12 LUE Program 3.10 - Noise Control 0 $0 2 $250.00 6 $540.00 0 $0 0 $0 $790.00 2.7.13 LUE Program 3.11 - Madonna Rd Centers 0 $0 2 $250.00 6 $540.00 0 $0 0 $0 $790.00 2.7.14 LUE Program 3.13 - Visitor Serving Uses 0 $0 2 $250.00 6 $540.00 0 $0 0 $0 $790.00 2.7.15 LUE Program 4.28 - Efficiency Units in DT 0 $0 1 $125.00 3 $270.00 0 $0 0 $0 $395.00 2.7.16 LUE Program 4.32 - Alcohol Use Permits 2 $360.00 4 $500.00 6 $540.00 0 $0 0 $0 $1,400.00 2.7.17 LUE Program 4.36 - Specific Plans 0 $0 0 $0 2 $180.00 0 $0 0 $0 $180.00 13.a Packet Pg. 388 Attachment: a - Zoning Regulations Work Scope (1443 : Zoning Regulations Study Session 2016) Page 12 Tasks and Subtasks Director PM Senior Admin/Graphics GIS Subtask Fee Task Fee Hours $180.00 Hours $125.00 Hours $90.00 Hours $80.00 Hours $95.00 2.7.18 LUE Program 7.16 - Airport Overlay Zone 4 $720.00 12 $1,500.00 16 $1,440.00 0 $0 0 $0 $3,660.00 2.7.19 LUE Program 7.17 - Airport LU and Zoning 2 $360.00 4 $500.00 10 $900.00 0 $0 0 $0 $1,760.00 2.7.20 LUE Program 8.3 - Ordinance 1130 1 $180.00 2 $250.00 3 $270.00 0 $0 0 $0 $700.00 2.7.21 LUE Program 9.13 - Incentive Program 2 $360.00 2 $250.00 12 $1,080.00 0 $0 0 $0 $1,690.00 LUE Implementation Subtasks Subtotal $24,225.00 Staff Proposed Changes Subtasks 2.7.22 Land Use Table update 6 $1,080.00 16 $2,000.00 36 $3,240.00 0 $0 0 $0 $6,320.00 2.7.23 LUE wording - should v. shall 4 $720.00 16 $2,000.00 28 $2,520.00 0 $0 0 $0 $5,240.00 2.7.24 Evaluate live/work 0 $0 2 $250.00 6 $540.00 0 $0 0 $0 $790.00 2.7.25 Parking standards update 4 $720.00 12 $1,500.00 16 $1,440.00 0 $0 0 $0 $3,660.00 2.7.26 Roof deck standards 1 $180.00 4 $500.00 6 $540.00 0 $0 0 $0 $1,220.00 2.7.27 Review “S” Overlay 1 $180.00 2 $250.00 4 $360.00 0 $0 0 $0 $790.00 2.7.28 Shed standards and process 1 $180.00 2 $250.00 4 $360.00 0 $0 0 $0 $790.00 2.7.29 Definitions update 2 $360.00 4 $500.00 14 $1,260.00 0 $0 0 $0 $2,120.00 2.7.30 Incorporate updates from Subdivision Regulations and Sign Code 2 $360.00 8 $1,000.00 16 $1,440.00 0 $0 0 $0 $2,800.00 2.7.31 Medical Marijuana Regulations 0 $0 2 $250 10 $900 2 $160 0 $0 $1,310 Staff Proposed Changes Subtasks Subtotal $25,040.00 Administrative Draft Subtotal $65,325.00 2.8 Public Review Draft (includes staff screencheck) 20 $3,600.00 100 $12,500.00 140 $12,600.00 24 $1,920.00 0 $0 $30,620.00 2.9 Community Workshops on the PRD (2) 2 $360.00 24 $3,000.00 28 $2,520.00 8 $640.00 0 $0 $6,520.00 2.10 Public Hearing Draft (includes staff screencheck) 6 $1,080.00 28 $3,500.00 60 $5,400.00 12 $960.00 0 $0 $10,940.00 2.11 Public Hearings (4) 2 $360.00 32 $4,000.00 10 $900.00 8 $640.00 0 $0 $5,900.00 2.12 Final Documents 2 $360.00 2 $250.00 4 $360.00 2 $160.00 0 $0 $1,130.00 Task 2 Subtotals 107 $19,260.00 431 $53,875.00 722 $64,980.00 148 $11,840.00 0 $0 $149,955.00 ZONING REGULATIONS UPDATE BUDGET ITEM (TOTAL OF TASKS 1 AND 2) Budgeted Total Zoning Regulations Fee $150,000.00 $171,775.00 3. Environmental Analysis/CEQA/ALUC Referral 3.1 General Plan EIR Addendum 8 $1,440.00 40 $5,000.00 120 $10,800.00 8 $640.00 0 $0 $17,880.00 3.2 ALUC Preliminary Meeting (1) 1 $180.00 6 $750.00 2 $180.00 2 $160.00 0 $0 $1,270.00 3.3 ALUC Formal Referral Meeting (1) 2 $360.00 6 $750.00 4 $360.00 4 $320.00 0 $0 $1,790.00 Task 3 Subtotals 11 $1,980.00 52 $6,500.00 126 $11,340.00 14 $1,120.00 0 $0 $20,940.00 ENVIRONMENTAL ANALYSIS/CEQA/ALUC REFERRAL BUDGET ITEM (TASK 3) Budgeted Total CEQA/ALUC Fee $75,000.00 $20,940.00 Total 138 $24,840.00 583 $72,875.00 904 $81,360.00 170 $13,600.00 0 $0 $225,00.00 $192,715.00 13.a Packet Pg. 389 Attachment: a - Zoning Regulations Work Scope (1443 : Zoning Regulations Study Session 2016) Page 13 Tasks and Subtasks Director PM Senior Admin/Graphics GIS Subtask Fee Task Fee Hours $180.00 Hours $125.00 Hours $90.00 Hours $80.00 Hours $95.00 Optional Tasks 4. Handouts for Users of the Zoning Regs 2 $360.00 20 $2,500.00 42 $3,780.00 24 $1,920.00 0 $0 $8,560.00 5. CEQA MND instead of Addendum* 8 $1,440.00 60 $7,500.00 140 $12,600.00 16 $1,280.00 24 $2,280.00 $7,220.00 6. Zoning subcommittee or Community Task Force - cost per meeting 1 $180.00 8 $1,000.00 10 $900.00 2 $160.00 0 $0 $2,240.00 7. Additional City staff work sessions - cost per meeting 0 $0 2 $250.00 4 $360.00 0 $0 0 $0 $610.00 8. Additional, consultant-led stakeholder interviews - cost per meeting 0 $0 2 $250.00 4 $360.00 0 $0 0 $0 $610.00 9. Additional community workshops - cost per meeting 2 $360.00 12 $1,500.00 16 $1,440.00 4 $320.00 0 $0 $3,620.00 10. Additional study sessions/public hearings - cost per meeting 1 $180.00 8 $1,000.00 10 $900.00 2 $160.00 0 $0 $2,240.00 11. Key Issues Summary 2 $360.00 14 $1,750.00 24 $2,160.00 4 $320.00 0 $0 $4,590.00 12. Key Issues Papers 4 $720.00 16 $2,000.00 36 $3,240.00 6 $480.00 0 $0 $6,440.00 13. Address Key Issues in Key Issues Summary in Admin Draft 12 $2,160.00 32 $4,000.00 48 $4,320.00 0 $0 0 $0 $10,480.00 Subtotal of Optional Tasks except Task 6. Zoning Subcommittee or Task Force (*Includes the additional amount for an MND rather than a GP Addendum for environmental review) $44,370.00 GRAND TOTAL WITH OPTIONAL TASKS Budgeted Total Fee $225,000 $237,085.00** **Budget estimate – Contract negotiations with the consultant will ensure that the project is within budget. 13.a Packet Pg. 390 Attachment: a - Zoning Regulations Work Scope (1443 : Zoning Regulations Study Session 2016) Page 14 13.a Packet Pg. 391 Attachment: a - Zoning Regulations Work Scope (1443 : Zoning Regulations Study Session 2016) 13.b Packet Pg. 392 Attachment: b - Significant Operating Program Change (1443 : Zoning Regulations Study Session 2016) 13.b Packet Pg. 393 Attachment: b - Significant Operating Program Change (1443 : Zoning Regulations Study Session 2016) 13.b Packet Pg. 394 Attachment: b - Significant Operating Program Change (1443 : Zoning Regulations Study Session 2016) 13.b Packet Pg. 395 Attachment: b - Significant Operating Program Change (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 The City of San Luis Obispo is committed to including disabled persons in all of our services, programs and activities. Telecommunications Device for the Deaf (805) 781-7410. 990 Palm Street San Luis Obispo, CA 93401 Notice Requesting Proposals for Updates to the City’s Zoning Regulations Specification No, 91519 The City of San Luis Obispo is requesting sealed proposals for consultant assistance to prepare updates to the City’s Zoning Regulations pursuant to Specification No. 91519. All proposals must be received by the Finance Division by 1:00 p.m. on October 6, 2016 when they will be opened publicly in the City Hall Council Chambers, 990 Palm Street, San Luis Obispo, CA 93401. Proposals received after said time will not be considered. To guard against premature opening, each proposal shall be submitted to the Finance Division in a sealed envelope plainly marked with the proposal title, specification number, proposer name, and time and date of the proposal opening. Proposals shall be submitted using the forms provided in the specification package. Specification packages and additional information may be obtained by contacting Doug Davidson at (805) 781-7177, or via email at ddavidson@slocity.org. 13.c Packet Pg. 396 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 Specification No. TABLE OF CONTENTS A. Introduction Project Summary 1 Project Scope 1 Administration 3 Schedule 4 Detailed Work Program 5-14 B. General Terms and Conditions 15-16 Contract Award and Execution 16 Contract Performance 16-19 C. Form of Agreement 20-21 D. Insurance Requirements 22-23 E. Proposal Submittal Forms 24 References 25 Past Contract Disqualifications 26 13.c Packet Pg. 397 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -1- Section A INTRODUCTION 1. PROJECT SUMMARY The City initiated the Land Use and Circulation Element Update (LUCE) in early 2012 with the support of a Sustainable Communities Planning Grant from the California Strategic Growth Council. The primary objectives of the Update were to respond to any changed conditions in San Luis Obispo, incorporate sustainable practices and policies, respond to new State planning requirements, including climate change, and engage the community in a reaffirmation of the vision and goals for the City’s future. The LUCE Update featured a community engagement program, which included a resident LUCE Task Force from diverse geographic areas of the City; a city -wide community survey; a series of six community workshops; open houses; on-line forums; and numerous other outreach efforts. The City’s Zoning Regulations are the primary implementation tool of the L and Use Element (LUE). The attached Table shows the LUE Update Programs that specifically necessitate amending the Zoning Regulations. In addit ion to implementing the Updated LUE, it is time to take a more comprehensive look at the Zoning Regulations so San Luis Obispo can continue to be innovative and in the forefront of best practices. City staff conducted in -house Updates in 2007, 2009, 2010, 2012, 2013, and 2014, however these updates were driven largely by a specific issue at the time and were not comprehensive in nature. 2. PROJECT SCOPE A. Project Initiation and Coordination This phase is intended to establish a program and plan for the City’s Zoning Regulations update through a series of meetings and other ongoing coordination between City staff and the consultant. The task will include a kickoff meeting between City staff and the consultant, which will inform the development of a final scope of work and outreach strategy. Following the kickoff meeting, the consultant and City staff will hold a conference call to finalize the scope of work and outreach strateg y. Once the scope of work and outreach strategy have been finalized, monthly meetings will be held with the purpose of providing direction to the consultant, as needed. These meetings will be coordinated between the City and the consultant on an informal basis, and the consultant will prepare summaries for each of the meetings. City staff and the consultant will also coordinate via phone and email on an as -needed basis. 13.c Packet Pg. 398 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -2- B. Zoning Regulations Text Amendments The purpose of this phase is to prepare updates to the existing Zoning Regulations based primarily on the recent update to the City’s General Plan Land Use Element (2014), as well as other staff-identified updates. During this phase, the consultant will collect, analyze, and review data —including the General Plan and existing Zoning Regulations—in order to assess internal and external consistency. The consultant will prepare all drafts and final documents based on an approach agreed upon with City staff and best practices for content, organization, and format. Additio nally, this phase will include outreach techniques and events. These events will include two community workshops, two Planning Commission study sessions, a City Council study session, and several stakeholder meetings. The events are intended to introduce the Zoning Regulations update process to the community and decision-making bodies and to solicit input that will contribute to the administrative draft document. As a result of input received during outreach activities, the consultant wil l prepare a key issues summary and key issues papers in order to highlight some of the most significant zoning issues and outline a framework for potential solutions. The consultant will prepare an internal administrative draft of the updated Zoning Regulations, which will t hen be revised, and a draft for public review and hearings will be prepared. This document will be reviewed by City staff to ensure consistency, user-friendly organization, and alignment with best practices and to ensure it addresses the issues identified in the key issues summary. The consultant will then prepare final documents based on direction received from City staff and decision-makers as needed. City staff will update the Zoning Map and will upload the final documents to the City’s website, including on the Municipal Code webpage. C. Environmental Analysis/California Environmental Quality Act (CEQA) This phase includes preparation of environmental analysis documents pursuant to CEQA requirements. To meet these requirements, the consultant will prepare an addendum to the Land Use and Circulation Element General Plan Environmental Impact Report (LUCE EIR) that includes a project description and technical analyses which address each environmental issue area in the CEQA Environmental Checklist. The addendum will be developed using the analysis in the LUCE EIR. The addendum will demonstrate that the Zoning Regulations update will not result in new significant environmental impacts, as it is a later project of the General Plan. The consultant will finalize the addendum for submission based on direction from City staff. No public comment period is required in this process, but the consultant will provide assistance to respond to comments if the City chooses to circulate the addendum. Preparation of a Mitigated N egative Declaration has been included in the list of optional tasks should it be determined that new significant environmental impact s are raised by the Zoning Regulations update that were not addressed in the LUCE EIR. 13.c Packet Pg. 399 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -3- D. OPTIONAL TASKS Also included in the scope of work and budget are optional tasks that can be integrated into the process if selected for inclusion in the Request for Proposals. These include zoning tasks such as user guides and handouts related to the Zoning Regulations. The optional tasks also include alternatives to tasks included in the primary task list. For example, the preparation of a mitigated negative declaration (MND) or Supplemental EIR are included under the optional tasks if it is required in order to fulfill CEQA requirements should it be determined that an addendum to the General Plan EIR is insufficient. The optional tasks also include additional community outreach options that may be incorporated into the project, including stakeholder, staff, and community - based workshops, as well as the creation of subcommittees and task forces. ZONING REGULATIONS BACKGROUND To view the existing Zoning Regulations, please reference Chapter 17, Zoning Regulations. http://www.codepublishing.com/ca/sanluisobispo/ DELIVERABLES: The final product is a legislative draft document & final document ready for publishing completed with City staff assistance as discussed above and below in the more detailed work program. 3. ADMINISTRATION PERSONNEL: Doug Davidson, Deputy Director, Development Review is the project lead and will manage the consultant. The Sign Zoning comprise Chapter 17 of the City’s Municipal Code. Amendments to the Municipal Code require ordinance introduction and final adoption by the City Council . The City Council consists of 5 elected officials. 13.c Packet Pg. 400 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -4- 4. SCHEDULE: 13.c Packet Pg. 401 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -5- Zoning Regulations Update Detailed Work Program TASK 1 – Project Initiation and Coordination This task establishes a solid program and plan for the successful preparation of the City’s Zoning Regulations update. This task involves an initial staff meeting, a final scope, and an outreach strategy, as well as ongoing project coordination. Generally, the consultant will be available on an as-needed basis to coordinate with City staff to facilitate the efficient exchange of information and allow for a timely response to City needs for information from the consultant team. Task 1.1 – Project Initiation. At the outset of the project, consultant staff will participate in a kickoff meeting with City staff to discuss the work program and scope, project logistics, outreach history, and data needs. To expedite coordination for the project schedule, City staff should provide the consultant team with any cleanup items (e.g., internal inconsistencies) that need to be addressed in the Zoning Regulations update. Following the kickoff meeting, the consultant will prepare a final scope of work if any changes are needed to the scope of work in the RFP. The consultant will also prepare a final outreach strategy outlining the proposed public participation program for project information, public meetings, and corresponding tools and techniques to engage the public and maximize agreement regarding zoning solutions. Meetings Consultant Deliverables City Responsibilities Kickoff meeting Conference call to discuss final scope of work and outreach strategy (if needed) Kickoff meeting agenda and summary Final scope of work Final outreach strategy Attend kickoff meeting and provide direction as needed Provide background data and files Review final scope of work and outreach strategy, participate in conference call 13.c Packet Pg. 402 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -6- Task 1.2 – City Staff Work Sessions. This task includes monthly project coordination with the City. Unless otherwise coordinated with other meetings and workshops included in this scope, this task is assumed to include conference calls or in-person meetings with local consultant staff and follow-up e-mail correspondence. The consultant’s project manager will coordinate with the City’s in-house project manager to determine an informal agenda for each meeting, and the consultant will provide a written summary of discussion and any follow -up items from the regular coordination calls/meetings. Depending on the planned agenda for each meeting, other project team members (consultant and City staff) will be invited to participate in these regular project coordination calls/meetings. Meetings Consultant Deliverables City Responsibilities 14 (one per month) conference calls or meetings with City staff Meeting summaries Attend meetings/conference calls and provide direction as needed Task 1.3 – Ongoing Project Coordination. The consultant’s project manager will coordinate with the City throughout the duration of the Zoning Regulations update project. The consultant will communicate with City staff via phone and e-mail, as needed throughout the project. Meetings Consultant Deliverables City Responsibilities No deliverables associated with this task Coordinate with consultant as questions and issues arise TASK 2 – Zoning Regulations Text Amendments The purpose of this task is to prepare updates to the existing Zoning Regulations, as well as to solicit and summarize input regarding desired changes to those provisions. The primary driver of the required changes is the recent update to the City’s General Plan Land Use Element (2014) and other City staff -identified updates. These are identified in detail under Task 2.7 This task involves review of existing documents, preparation of an issues summary, and an annotated outline of proposed changes to the Zoning Regulations. This task involves preparation of the Zoning Regulations update. Based on the project goals and objectives, General Plan direction, the consultant will prepare the administrative draft, public review draft, public hearing draft, and final documents. Before preparation of the administrative draft, the consultant will work with City staff to determine an approach to document organization and format. The consultant will provide recommendations for organization and format based on best practices and the City’s existing Zoning Regulations. This task also identifies where public outreach will occur throughout the Zoning Regulations update. The outreach components include public workshops, study sessions with decision-makers, stakeholder interviews, and public hearings. Outreach throughout the update process is intended to present the update process and purpose, and discuss potential solutions to maximize agreement in advance of drafting and revising documents. 13.c Packet Pg. 403 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -7- Task 2.1 – Data Collection, Analysis, and Review. The consultant will review the existing Zoning Regulations (text and map), General Plan, and other relevant policies and plans adopted by the City. The consultant’s review will assess the adequacy of the existing text in terms of consistency with City-identified General Plan Land Use Element programs, compliance with state and federal laws, internal consistency, completeness, and conformance with appropriate best practices. Meetings Consultant Deliverables City Responsibilities No deliverables associated with this subtask Provide pertinent data and documents to consultant Task 2.2 – Document Organization and Format. Based on the existing Zoning Regulations organization and format and input received from the City staff at the project kickoff meeting (see Task 1.1), the consultant will provide recommendations to City staff for organization and format of the updated Zoning Regulations. Drawing from past experience and best practices, the recommended approach will be mindful of the existing organization while suggesting an approach that is logical and user-friendly. Recommendations will include one or more options with an annotated outline demonstrating organization and general content. If feasible, the consultant will update the City’s existing Word document. If necessary, the consultant will prepare a new Microsoft Word template based on the City’s existing document. Meetings Consultant Deliverables City Responsibilities Recommended document organization with annotated outline. Draft may include more than one option. Final outline will be used to create new document template or update the City’s existing document (Microsoft Word). Provide existing Word document of Zoning Regulations for consultant evaluation Review and provide comments on proposed approach to document organization Task 2.3 – Community Workshops. The consultant and City staff will facilitate two community workshops prior to completion of the administrative draft Zoning Regulations . The workshops will take place in neighborhoods and will focus on: Explanation of the Zoning Regulations update project including scope of work and schedule. Receiving input focused on the programs from the Land Use Element being implemented by the Zoning Regulations update. 13.c Packet Pg. 404 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -8- The consultant’s project manager will work with City staff to develop effective meeting plans, venues, and methods to inform and receive relevant input from the community. This may include but not be limited to surveys, interactive web-based interfaces, live polling, small group exercises, and/or interactive work stations as appropriate and desired. City staff will be responsible for booking the workshop venues. The consultant will summarize input from the community workshops and provide a summary to the City. Meetings Consultant Deliverables City Responsibilities Community workshops (2) Co-lead workshops Meeting materials and summary Co-lead workshops and work with consultant on development of meeting materials Task 2.4 – Planning Commission Study Sessions. The consultant and City staff will facilitate two study sessions with the Planning Commission to introduce the Zoning Regulations update process and solicit input/direction prior to the administrative draft document. The consultant and staff will summarize input from the community workshop series outlined in Task 2.3 and present potential modifications as directed by City staff. For the Planning Commission, the goal is to share information about community participation and to highlight the most significant or potentially controversial issues to hear discussions and receive direction as appropriate in advance of the draft update to the regul ations. Meetings Consultant Deliverables City Responsibilities Study sessions (2) Meeting materials and summary Participate in study sessions planning, review materials, attend and help facilitate meeting Task 2.5 – City Council Study Session. The consultant and City staff will facilitate one study session with the City Council to introduce the Zoning Regulations update process and solicit input/direction prior to the administrative draft document. The consultant and staff will summarize input from the community workshop series outlined in Task 2.3 and present potential modifications as directed by City staff. For the City Council, the goal is to share information about community participation and Planning Commission input and to highlight the most significant or potentially controversial issues to hear discussions and receive direction as appropriate in advance of the draft update to the regulations. Consultant Deliverables City Responsibilities Study session (1) Meeting materials and summary Participate in study session planning, review materials, attend and help facilitate meeting 13.c Packet Pg. 405 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -9- Task 2.6 – Stakeholder Meetings. The City staff will conduct stakeholder meetings with key select individuals and groups in the City to identify and vet issues addressed through the update. The consultant will assist with identification of stakeholders and development of interview questions. It is expected that one of the stakeholder meetings will focus on the update of Ordinance 1130 and will include residents and property owners with an interest in the properties subject to Ordinance 1130. Meetings Consultant Deliverables City Responsibilities Stakeholder meetings (conducted by City staff) No consultant deliverables Work with consultant to identify stakeholders and develop interview questions Schedule times and locations for stakeholder interviews Conduct and provide summary of stakeholder meetings 13.c Packet Pg. 406 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -10- Task 2.7 – Administrative Draft Zoning Regulations. Based on input to date in the process and the General Plan Land Use Element programs identified by City staff, the consultant team will prepare an administrative draft of the Zoning Regulations update for internal staff review. The consultant will also prepare a partnering document (memorandum) summarizing significant changes to each chapter of the Zoning Regulations. The consultant will focus on the following tasks with specific direction from staff: If desired and in keeping with staff direction, reorganize the document in a logical and user -friendly manner (see Task 2.2). Incorporate identified updates based on recent City efforts including the Subdivision Regulations update and the Sign Regulations update. Ensure consistency with the 2014 General Plan Land Use Element, based on specific programs specifi ed by City staff. Address other necessary revisions proposed by City staff. Ensure existing and proposed regulations are consistent with relevant state and federal laws. Provide recommendations in keeping with current best practices, and ensure internal consistency. Meetings Consultant Deliverables City Responsibilities Administrative draft Zoning Regulations Memo summarizing significant changes Review administrative draft document and prepare single consolidated set of staff comments Task 2.8 – Public Review Draft Zoning Regulations. Based on input and direction from City staff, the consultant will prepare revisions to the Zoning Regulations for public review and distribution. The consultant will provide a screencheck draft for staff to review and confirm prior to production of the public draft document. The consultant will provide the documents to the City for posting on the website. Meetings Consultant Deliverables City Responsibilities Screencheck public review draft Zoning Regulations and public review draft Zoning Regulations Review screencheck drafts prior to printing of public draft documents Task 2.9 – Community Workshops on the Public Review Draft. City staff will facilitate two community workshops following release of the public review draft Zoning Regulations. The workshops will focus on: Presenting the public review draft and draft Zoning Map to the general public. City staff will be responsible for updates to the Zoning Map. 13.c Packet Pg. 407 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -11- Highlighting significant modifications to the existing zoning regulations. The consultant’s project manager will work with City staff to develop effective meeting plans, venues, and methods to inform and receive relevant input from the community. This may include but not be limited to surveys, interactive web-based interfaces, live polling, small group exercises, and/or interactive work stations as appropriate and desired. City staff will be responsible for booking the workshop venues. The consultant will summarize input from the community workshops and provide a summa ry to the City. Meetings Consultant Deliverables City Responsibilities Community workshops (2) Meeting materials and summary Lead workshops and work with consultant on development of meeting materials Draft any needed updates to Zoning Map 13.c Packet Pg. 408 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -12- Task 2.10 – Public Hearing Draft Zoning Regulations. Based on input and direction from City staff, Planning Commission, and public input, the consultant will prepare a public hearing draft of the Zoning Regulations update. The consultant will also prepare a legislative draft of the public hearing draft with changes to the existing Zoning Regulations shown in strike through for deleted language and bold for new language. The consultant will provide a screencheck draft for staff to review and confirm prior to production of the legislative public hearing draft and public hearing draft documents. The consultant will provide the documents to the City for posting on the website and inclusion in Planning Commission and City Council staff reports. Meetings Consultant Deliverables City Responsibilities Screencheck public hearing draft Zoning Regulations Screencheck legislative public hearing draft Zoning Regulations Public hearing draft Zoning Regulations Legislative public hearing draft Zoning Regulations Review screencheck drafts prior to printing of public hearing draft documents Task 2.11 – Public Hearings. City staff will facilitate one hearing with the Planning Commission and one hearing with the City Council after preparation of the public hearing draft Zoning Regulations. City staff will also facilitate one hearing with the City Council for review and adoption of the final updated Zoning Regulations. The consultant will assist City staff with preparation for the hearings and will attend the hearings to assist in responding to questions. Meetings Consultant Deliverables City Responsibilities Public hearing with Planning Commission (1) Public hearings with City Council (2) Attend public hearings Prepare and distribute notices and staff reports Facilitate public hearing presentations Task 2.12 – Final Documents. The consultant will prepare final documents based on City Council direction and action as appropriate. The City will be responsible for uploading the final documents to the City’s website and Municipal Code website. Meetings Consultant Deliverables City Responsibilities 13.c Packet Pg. 409 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -13- Final Zoning Regulations Review final documents prior to printing TASK 3 – Environmental Analysis/CEQA/ALUC Referral This task involves preparation of environmental analysis for the project in keeping with CEQA requirements. The consultant will prepare an addendum to the 2014 General Plan Land Use and Circulation Elements Update EIR pursuant to CEQA Guidelines Section 15164 that would be utilized to demonstrate that the Zoning Regulations update is simply a later project of the General Plan and its environment effects are adequately addressed in the General Plan update EIR. If the City prefers, the consultant can prepare a Mitigated Negative Declaration, which is listed as an optional task in lieu of the General Plan EIR Addendum (see Optional Task 10). This task also involves meetings with the San Luis Obispo County Airport Land Use Commission (ALUC) for their input and review of consistency with the County’s Airport Land Use Plan. Task 3.1 – General Plan EIR Addendum. The consultant will prepare an administrative draft addendum including a project description and technical analysis. The technical analysis will address ea ch environmental issue area in the CEQA Environmental Checklist and will utilize and summarize the environmental impact analysis provided in the General Plan update EIR. Specifically, the analysis will provide substantial evidence that the Zoning Regulations update would not result in a new significant environmental impact or an increased severity of a previously identified environmental impact from the project or changed conditions (pursuant to CEQA Guidelines Section 15162). Upon receipt of City comments on the addendum, the consultant will finalize the addendum. Pursuant to CEQA Guidelines Section 15164, no public review or response to comments on the addendum is required. However, the consultant will provide technical assistance to respond to any comments received if the City chooses to circulate the addendum. Meetings Consultant Deliverables City Responsibilities Administrative draft GP EIR Addendum Final draft GP EIR Addendum Review materials and provide input and direction as appropriate Task 3.2 – ALUC Initial Meeting. Following release of the public draft Zoning Regulations the consultant will prepare for and attend one hearing with the County Airport Land Use Commission (ALUC) to receive their initial feedback on the update. Meetings Consultant Deliverables City Responsibilities Public hearing with Airport Land Use Commission (1) Prepare presentation and written materials for review by the ALUC Present at meeting Assist consultant with preparation of materials and coordination with 13.c Packet Pg. 410 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -14- the County liaison to the ALUC as needed Task 3.3 – ALUC Formal Referral Meeting. Following review of the public hearing draft Zoning Regulations by the City of San Luis Obispo Planning Commission and City Council the consultant will prepare for and attend one hearing with the County Airport Land Use Commission (ALUC) to receive their formal feedback on the update. The ALUC will make a determination of consistency or inconsistency between the updated Zoning Regulations and the Airport Land Use Plan (ALUP). Meetings Consultant Deliverables City Responsibilities Public hearing with Airport Land Use Commission (1) Presentation and staff report for review by the ALUC Present at meeting Assist consultant with preparation of materials and coordination with the County liaison to the ALUC as needed AVAILABLE RESOURCES City documents include: Document Location General Plan http://www.slocity.org/government/department -directory/community-development/planning-zoning/general-plan (Land Use, Circulation, Noise, Safety, Water and Wastewater, Conservation and Open Space, Housing, and Parks and Recreation Elements) New General Plan update: http://www.slo2035.com/ Zoning Regulations http://www.slocity.org/home/showdocument?id=5861 City of San Luis Obispo Municipal code http://www.codepublishing.com/ca/sanluisobispo/ Land Use Element Map http://www.slocity.org/government/department -directory/community-development/planning-zoning/general-plan 13.c Packet Pg. 411 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -15- Section B GENERAL TERMS AND CONDITIONS (the legal stuff) PROPOSAL REQUIREMENTS 1. Requirement to Meet All Provisions. Each individual or firm submitting a proposal (proposer) shall meet all of the terms, and conditions of the Request for Proposals (RFP) specifications package. By virtue of its proposal submittal, the proposer acknowledges agreement with and acceptance of all provisions of the RFP specifications. 2. Proposal Submittal. Each proposal must be submitted on the form(s) provided in the specifications and accompanied by any other required submittals or supplemental materials. Proposal documents shall be enclosed in an envelope that shall be sealed and addressed to the Department of Finance, City of San Luis Obispo, 990 Palm Street, San Luis Obispo, CA, 93401. In order to guard against premature opening, the proposal should be clearly labeled with the proposal title, specification number, name of proposer, and date and time of proposal opening. No FAX submittals will be accepted. 3. Insurance Certificate. Each proposal must include a certificate of insurance showing: a. The insurance carrier and its A.M. Best rating. b. Scope of coverage and limits. c. Deductibles and self-insured retention. The purpose of this submittal is to generally assess the adequacy of the proposer’s insurance coverage during proposal evaluation; as discussed under paragraph 12 below, endorsements are not required until contract award. The City ’s insurance requirements are detailed in Section E. 4. Proposal Quotes and Unit Price Extensions. The extensions of unit prices for the quantities indicated and the lump sum prices quoted by the proposer must be entered in figures in the spaces provided on the Proposal Submittal Form(s). Any lump sum bid shall be stated in figures. The Proposal Submittal Form(s) must be totally completed. If the unit price and the total amount stated by any proposer for any item are not in agreement, the unit price alone will be considered as representing the proposer's intention and the proposal total will be corrected to conform to the specified unit price. 5. Proposal Withdrawal and Opening. A proposer may withdraw its proposal, without prejudice prior to the time specified for the proposal opening, by submitting a written request to the Director of Finance for its withdrawal, in which event the proposal will be returned to the proposer unopened. No proposal received after the time specified or at any place other than that stated in the "Notice Inviting Bids/Requesting Proposals" will be considered. All proposals will be opened and declared publicly. Proposers or their representatives are invited to be present at the opening of the proposals. 6. Submittal of One Proposal Only. No individual or business entity of any kind shall be allowed to make or file, or to be interested in more than one proposal, except an alternative proposal when specifically requested; however, an individual or business entity that has submitted a sub-proposal to a proposer submitting a proposal, or who has quoted prices 13.c Packet Pg. 412 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -16- on materials to such proposer, is not thereby disqualified from submitting a sub -proposal or from quoting prices to other proposers submitting proposals. 7. Cooperative Purchasing. During the term of the contract, the successful proposer will extend all terms and conditions to any other local governmental agencies upon their request. These agencies will issue their own purchase orders, will directly receive goods or services at their place of business and will be directly billed by the successful proposer. 8. Communications. All timely requests for information submitted in writing will receive a written response from the City. Telephone communications with City staff are not encouraged, but will be permitted. However, any such oral communication shall not be binding on the City. CONTRACT AWARD AND EXECUTION 9. Proposal Retention and Award. The City reserves the right to retain all proposals for a period of 60 days for examination and comparison. The City also reserves the right to waive non-substantial irregularities in any proposal, to reject any or all proposals, to reject or delete one part of a proposal and accept the other, except to the extent that proposals are qualified by specific limitations. See the "special terms and conditions" in Section C of these specifications for proposal evaluation and contract award criteria. 10. Competency and Responsibility of Proposer. The City reserves full discretion to determine the competence and responsibility, professionally and/or financially, of proposers. Proposers will provide, in a timely manner, all information that the City deems necessary to make such a decision. 11. Contract Requirement. The proposer to whom award is made (Contractor) shall execute a written contract with the City within ten (10) calendar days after notice of the award has been sent by mail to it at the address given in its proposal. The contract shall be made in the form adopted by the City and incorporat ed in these specifications. 12. Insurance Requirements. The Contractor shall provide proof of insurance in the form, coverages and amounts specified in Section D of these specifications within 10 (ten) calendar days after notice of contract award as a prec ondition to contract execution. 13. Business License & Tax. The Contractor must have a valid City of San Luis Obispo business license and tax certificate before execution of the contract. Additional information regarding the City's business license and tax program may be obtained by calling (805) 781-7134. CONTRACT PERFORMANCE 14. Ability to Perform. The Contractor warrants that it possesses, or has arranged through subcontracts, all capital and other equipment, labor, materials, and licenses necessary to carry out and complete the work hereunder in compliance with any and all federal, state, county, city, and special district laws, ordinances, and regulations. 15. Laws to be Observed. The Contractor shall keep itself fully informed of and shall observe and comply with all applicable state and federal laws and county and City of San Luis Obispo ordinances, regulations and adopted codes during its performance of the work. 13.c Packet Pg. 413 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -17- 16. Payment of Taxes. The contract prices shall include full compensation for all taxes that the Contractor is required to pay. 17. Permits and Licenses. The Contractor shall procure all permits and licenses, pay all charges and fees, and give all notices necessary. 18. Safety Provisions. The Contractor shall conform to the rules and regulations pertaining to safety established by OSHA and the California Division of Industrial Safety. 19. Public and Employee Safety. Whenever the Contractor's operations create a condition hazardous to the public or City employees, it shall, at its expense and without cost to the City, furnish, erect and maintain such fences, temporary railings, barricades, lights, signs and other devices and take such other protective measures as are necessary to prevent accidents or damage or injury to the public and employees. 20. Preservation of City Property. The Contractor shall provide and install suitable safeguards, approved by the City, to protect City property from injury or damage. If City property is injured or damaged resulting from the Contractor's operations, it shall be replaced or restored at the Contractor's expense. The facilities shall be replaced or restored to a condition as good as when the Contractor began work. 21. Immigration Act of 1986. The Contractor warrants on behalf of itself and all subcontractors engaged for the performance of this work that only persons authorized to work in the United States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in the performance of the work hereunder. 22. Contractor Non-Discrimination. In the performance of this work, the Contractor agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of persons because of age, race, color, sex, national origin or ancestry, sexual orientation, or religion of such persons. 23. Work Delays. Should the Contractor be obstructed or delayed in the work required to be done hereunder by changes in the work or by any default, act, or omission of the City, or by strikes, fire, earthquake, or any other Act of God, or by the inability to obtain materials, equipment, or labor due to federal government restrictions arising out of defense or war programs, then the time of completion may, at the City's sole option, be extended for such periods as may be agreed upon by the City and the Contractor. In the event that there is insufficient time to grant such extensions prior to the completion date of the contract, the City may, at the time of acceptance of the work, waive liquidated damages that may have accrued for failure to complete on time, due to any of the above, after hearing evidence as to the reasons for such delay, and making a finding as to the causes of same. 24. Payment Terms. The City's payment terms are 30 days from the receipt of an original invoice and acceptance by the City of the materials, supplies, equipment or services provided by the Contractor (Net 30). In accordance with the Grant Guidelines, fifteen percent (15%) of the amounts submitted for reimbursement will be withheld and issued as a final payment upon agreement completion, at the sole discretion of the sta te. All expenditures must be itemized on the invoice form. For each expenditure of $500 or more, copies of supporting documentation (time sheets, payroll stubs, receipts, etc.) must be submitted with the invoice. 13.c Packet Pg. 414 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -18- 25. Inspection. The Contractor shall furnish City with every reasonable opportunity for City to ascertain that the services of the Contractor are being performed in accordance with the requirements and intentions of this contract. All work done and all materials furnished, if any, shall be subject to the City's inspection and approval. The inspection of such work shall not relieve Contractor of any of its obligations to fulfill its contract requirements. 26. Audit. The City shall have the option of inspecting and/or auditing all records and other written materials used by Contractor in preparing its invoices to City as a condition precedent to any payment to Contractor. 27. Interests of Contractor. The Contractor covenants that it presently has no interest, and shall not acquire any interest—direct, indirect or otherwise—that would conflict in any manner or degree with the performance of the work hereunder. The Contractor further covenants that, in the performance of this work, no subcontractor or person having such an interest shall be employed. The Contractor certifies that no one who has or will have any financial interest in performing this work is an officer or employee of the City. It is hereby expressly agreed that, in the performance of the work hereunder, the Contractor shall at all times be deemed an independent contractor and not an agent or employee of the City. 28. Indemnification for Professional Liability. To the fullest extent permitted by law, the Consultant shall indemnify, protect, defend and hold harmless the City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including attorney’s fees and cost which arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 29. . 30. Contract Assignment. The Contractor shall not assign, transfer, convey or otherwise dispose of the contract, or its right, title or interest, or its power to execute such a contract to any individual or business entity of any kind without the previous written consent of the City. 31. Termination. If, during the term of the contract, the City determines that the Contractor is not faithfully abiding by any term or condition contained herein, the City may notify the Contractor in writing of such defect or failure to perform. This notice must give the Contractor a 10 (ten) calendar day notice of time thereafter in which to perform said work or cure the deficiency. If the Contractor has not performed the work or cured the def iciency within the ten days specified in the notice, such shall constitute a breach of the contract and the City may terminate the contract immediately by written notice to the Contractor to said effect. Thereafter, neither party shall have any further du ties, obligations, responsibilities, or rights under the contract except, however, any and all obligations of the Contractor's surety shall remain in full force and effect, and shall not be extinguished, reduced, or in any manner waived by the termination thereof. In said event, the Contractor shall be entitled to the reasonable value of its services performed from the beginning date in which the breach occurs up to the day it received 13.c Packet Pg. 415 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -19- the City's Notice of Termination, minus any offset from such payment representing the City's damages from such breach. "Reasonable value" includes fees or charges for goods or services as of the last milestone or task satisfactorily delivered or completed by the Contractor as may be set forth in the Agreement payment schedu le; compensation for any other work, services or goods performed or provided by the Contractor shall be based solely on the City's assessment of the value of the work -in-progress in completing the overall work scope. The City reserves the right to delay any such payment until completion or confirmed abandonment of the project, as may be determined in the City's sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall the Contractor be entitled to receive in excess of the compensation quoted in its proposal. The City also may terminate this contract at any time by giving the Contractor thirty (30) days written notice of such termination. Immediately upon receipt of notice of termination, Contractor shall discontinue work on the project and incur no further obligations or expenses. Contractor shall be paid the percentage of the total cost that corresponds to the percentage of the document(s) that are satisfactorily completed prior to the Contractor’s receipt of said termination. 32. Ownership of Materials. Upon completion of all work under this contract, ownership and title to all reports, documents, plans, specifications, and estimates produced as part of this contract will automatically be vested in the city and no further agreement will be necessary to transfer ownership to the City. The Contractor shall furnish the City all necessary copies of data needed to complete the review and approval process. 33. Release of Reports and Information. Any reports, information, data, or other material given to, prepared by or assembled by the Contractor as part of the work or services under these specifications shall be the property of City and shall not be made available to any individual or organization by the Contractor without the prior written approval of the City. The Contractor shall not issue any news release or public relations item of any nature, whatsoever, regarding work performed or to be performed under this contract without prior review of the contents thereof by the City and receipt of the City’s written permission. 34. If the City requests additional copies of reports, drawings, specifications, or any other material in addition to what the Contractor is required to furnish in limited quantities as part of the work or services under these specifications, the Contractor shall provide such additional copies as are requested, and City shall compensate the Contractor for the costs of duplicating of such copies at the Contractor's direct expense 13.c Packet Pg. 416 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -20- Section C SPECIAL TERMS AND CONDITIONS 1. Proposal Content. Your proposal must include the following information: Submittal Forms a. Proposal submittal summary. b. Certificate of insurance. c. References from at least three municipalities for whom you have provided similar services. d. Completion of the Technical Specification Sheet and Proposal Submittal Form. Prospective consultants shall be qualified based upon experience, education, training, and professional registration and certification. Proposals shall indicat e the following in a detailed manner: 2. Qualifications a. Experience of your firm in performing similar services. b. Education, training, experience, professional registration and certification of the principal and of staff members who will be involved in the project. Include resumes of the individuals who would be assigned to this project, including any sub-contractors. c. Statement and explanation of any instances where your firm has been removed from a project or disqualified from proposing on a project. d. Any additional capabilities of the firm or optional services that may be offered (e.g. inspection services, CASp services), which supplement the scope of the project description. Work Program e. A brief narrative of the processes that will be employed to accomplish the project including a discussion of the quality control measures. f. Proposed Plan Review turn-around times. g. Any other information that would assist us in making this contract award decision. Compensation h. Proposed compensation shall be delineated on the Proposal Submittal Form provided with this RFP. i. A standard hourly billing rate for the assigned plan reviews. Proposal Length and Copies j. Proposals should not exceed 50 pages, including attachments and supplemental materials. k. Six copies of the proposal must be submitted. 3. Proposal Evaluation and Selection. Proposals will be evaluated by a review committee based on the following criteria: a. Understanding of the work required by the City. b. Quality, clarity and responsiveness of the proposal. 13.c Packet Pg. 417 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -21- c. Demonstrated competence and professional qualifications necessary for successfully performing the work required by the City. d. Recent experience in successfully performing similar services. e. Proposed approach in completing the work. f. References. g. Background and related experience of the specific individuals to be assigned to this project. h. Proposed compensation. As reflected above, contract award will not be based solely on price, but on a combination of factors as determined to be in the best interest of the City. After evaluating the proposals and discussing them further with the finalists or the tentatively selected Consultant, the City reserves the right to further negotiate the proposed work and/or method and amount of compensation. 4. Proposal Review and Award Schedule. The following is an outline of the anticipated schedule for proposal review and contract award: a. Issue RFP 9/8 b. Conduct pre-proposal conference 9/29 c. Receive proposals 10/06 d. Complete proposal evaluation 10/13 e. Conduct finalist interviews 10/20 f. Finalize staff recommendation 10/24 g. Award contract 10/31 h. Execute contract 11/14 i. Start work 11/21 5. Pre-Proposal Conference. An optional pre-proposal conference will be held at the following location, date, and time to answer any questions that prospective proposers may have regarding this RFP: Thursday, September 29, 2016, 2:00 PM Community Development Department 919 Palm Street, San Luis Obispo, CA 93401 6. Ownership of Materials. All original drawings, plan documents and other materials prepared by or in possession of the Consultant as part of the work or services under these specifications shall become the permanent property of the City, and shall be delivered to the City upon demand. 7. Release of Reports and Information. Any reports, information, data, or other material given to, prepared by or assembled by the Consultant as part of the work or services under these specifications shall be the property of City and shall not be ma de available to any individual or organization by the Consultant without the prior written approval of the City. 8. Copies of Reports and Information. If the City requests additional copies of reports, drawings, specifications, or any other material in addition to what the Consultant is required to furnish in limited quantities as part of the work or services under these specifications, the Consultant shall provide such additional copies as are requested, and City shall compensate the Consultant for the costs of duplicating of such copies at the Consultant's direct expense. 9. Required Deliverable Products. The Consultant will be required to provide: 13.c Packet Pg. 418 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -22- a. Work product per the scope will be accompanied by a Transmittal Sheet which should include any relevant comments or instructions for City staff, and the total hours to be billed. Failure to include the total hours to be billed, will resu lt in forfeiture of any charges for hours not reported on the Transmittal Sheet. b. When computers have been used to produce materials submitted to the City as a part of the workscope, the Consultant must provide the corresponding computer files to the City, compatible with the following programs whenever possible unless otherwise directed by the project manager: Word Processing Word Spreadsheets Excel Desktop Publishing CorelDraw, PageMaker Computer Aided Drafting (CAD) AutoCAD Computer files must be on 3½", high-density, write-protected diskettes, formatted for use on IBM-compatible systems. Each diskette must be clearly labeled and have a printed copy of the directory. Alternatively, files may be emailed to the City. 10. Attendance at Meetings and Hearings. The work scope includes attendance at study sessions, public hearings, and public outreach meetings. Consultant shall attend as many "working" meetings with staff as necessary in performing workscope tasks. 11. Alternative Proposals. The proposer may submit an alternative proposal (or proposals) that it believes will also meet the City's project objectives but in a different way. In this case, the proposer must provide an analysis of the advantages and disadvantages of each of the alternatives, and discuss under what circumstances the City would prefer one alternative to the other(s). If an alternative pr oposal is submitted, the maximum length of the proposal may be expanded proportionately by the number of alternatives submitted. 12. Accuracy of RFP. The specifications for this project are believed by the City to be accurate and to contain no affirmative misrepresentation or any concealment of fact. Proposers are cautioned to undertake an independent analysis of any test results in the specifications, as City does not guaranty the accuracy of its interpretation of test results contained in the specifications package. In preparing its proposal, the proposer and all sub -consultants named in its proposal shall bear sole responsibility for proposal preparation errors resulting from any misstatements or omissions in the plans and specifications that could easily have been ascertained by examining either the project site or accurate test data in the City's possession. Although the effect of ambiguities or defects in the plans and specifications will be as determined by law, any patent ambiguity or defect shall give rise to a duty of proposer to inquire prior to proposal submittal. Failure to so inquire shall cause any such ambiguity or defect to be construed against the proposer. An ambiguity or defect shall be considered patent if it is of such a nature that th e proposer, assuming reasonable skill, ability and diligence on its part, knew or should have known of the existence of the ambiguity or defect. Furthermore, failure of the proposer or sub - consultants to notify City in writing of specification or plan def ects or ambiguities prior to proposal submittal shall waive any right to assert said defects or ambiguities subsequent to submittal of the proposal. 13.c Packet Pg. 419 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -23- To the extent that these specifications constitute performance specifications, the City shall not be liable for costs incurred by the successful proposer to achieve the project’s objective or standard beyond the amounts provided there for in the proposal. In the event that, after awarding the contract, any dispute arises as a result of any actual or alleged ambiguity or defect in the plans and/or specifications, or any other matter whatsoever, Consultant shall immediately notify the City in writing, and the Consultant and all sub - consultants shall continue to perform, irrespective of whether or not th e ambiguity or defect is major, material, minor or trivial, and irrespective of whether or not a change order, time extension, or additional compensation has been granted by City. Failure to provide the hereinbefore described written notice within one (1) working day of Consultant's becoming aware of the facts giving rise to the dispute shall constitute a waiver of the right to assert the causative role of the defect or ambiguity in the plans or specifications concerning the dispute. 13.c Packet Pg. 420 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -24- Section D FORM OF AGREEMENT AGREEMENT THIS AGREEMENT is made and entered into in the City of San Luis Obispo on [day, date, year] by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter referred to as City, and [CONTRACTOR’S NAME IN CAPITAL LETTERS], hereinafter referred to as Contractor. W I T N E S S E T H: WHEREAS, on September 8, 2016, the City requested proposals for an update to the Zoning Regulations and preparation of Environmental Initial Study, per Specification No. 91519 (Zoning Regulations Update); and WHEREAS, pursuant to said request, Contractor submitted a proposal that was accepted by City for said project; NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows: 1. TERM. The term of this Agreement shall be from the date this Agreement is made and entered, as first written above, until acceptance or completion of said project. 2. INCORPORATION BY REFERENCE. City Specification No. 91519 and Contractor's proposal dated [date], are hereby incorporated in and made a part of this Agreement. 3. CITY'S OBLIGATIONS. For providing the services as specified in this Agreement, City will pay and Contractor shall receive therefor e compensation in a total sum not to exceed [$ .00. 4. CONTRACTOR'S OBLIGATIONS. For and in consideration of the payments and agreements hereinbefore mentioned to be made and performed by City, Contractor agrees with City to do everything required by this Agreement and the said specification as described in Exhibit [ ] attached hereto and incorporated into this Agreement and to comply with the terms set forth in Exhibits B, C and E attached hereto and incorporated into this Agreement. 5. AMENDMENTS. Any amendment, modification or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by the City Manager of the City. 13.c Packet Pg. 421 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -25- 6. COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated herein by reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral agreement, understanding or representation be binding upon the parties hereto. 7. NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows: City City Clerk City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 Contractor Name Address 8. AUTHORITY TO EXECUTE AGREEMENT. Both City and Contractor do covenant that each individual executing this agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first above wr itten. ATTEST: CITY OF SAN LUIS OBISPO ________________________________ By:_____________________________________ City Clerk City Manager APPROVED AS TO FORM: CONTRACTOR ________________________________ By: _____________________________________ City Attorney 13.c Packet Pg. 422 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -26- Section E INSURANCE REQUIREMENTS Consultant Services The Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees or sub -consultants. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). 2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). 3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. 4. Errors and Omissions Liability insurance as appropriate to the consultant's profession. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. 3. Employer's Liability: $1,000,000 per accident for bodily injury or disease. 4. Errors and Omissions Liability: $1,000,000 per occurrence. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1. The City, its officers, officials, employees, agents and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, official, employees, agents or volunteers. 2. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City, its off icers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 13.c Packet Pg. 423 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -27- 3. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 4. Each insurance policy required by this clause shall be endorsed to state that coverag e shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Verification of Coverage. Consultant shall furnish the City with a certificate of insurance showing maintenance of the required insurance coverage. Original endorsements effecting general liability and automobile liability coverage required by this clause must also be provided. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences. 13.c Packet Pg. 424 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -28- Section E Proposal Submittal Forms: Contractors and Consultants The undersigned declares that she or he has carefully examined Specification No. ______, including the description of the work program which is hereby made a part of this proposal; is thoroughly familiar with its contents; is authorized to represent the proposing firm; and agrees to perform the specified work for the following cost quoted in full: Description 2015-16 Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Task 8 Other Costs (please specify) TOTAL $ Certificate of insurance attached; insurance company’s A.M. Best rating: __________________. Firm Name and Address Contact Phone Signature of Authorized Representative Date 13.c Packet Pg. 425 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -29- REFERENCES Number of years engaged in providing the services included within the scope of the specifications under the present business name: . Describe fully the last three contracts performed by your firm that demonstrate your ability to provide the services included with the scope of the specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Reference No. 1 Customer Name Contact Individual Telephone & FAX number Street Address City, State, Zip Code Description of services provided including contract amount, when provided and project outcome Reference No. 2 Customer Name Contact Individual Telephone & FAX number Street Address City, State, Zip Code Description of services provided including contract amount, when provided and project outcome Reference No. 3 Customer Name Contact Individual Telephone & FAX number Street Address City, State, Zip Code Description of services provided including contract amount, when provided and project outcome 13.c Packet Pg. 426 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) City of San Luis Obispo Specification No. 91519 -30- STATEMENT OF PAST CONTRACT DISQUALIFICATIONS The proposer shall state whether it or any of its officers or employees who have a proprietary interest in it, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of the violation of law, a safety regulation, or for any other reason, including but not limited to financial difficulties, project delays, or disputes regarding work or product quality, and if so to explain the circumstances. Do you have any disqualification as described in the above paragraph to declare? Yes No If yes, explain the circumstances. Executed on at _______________________________________ under penalty of perjury of the laws of the State of California, that the foregoing is true and correct. ______________________________________ Signature of Authorized Proposer Representative 13.c Packet Pg. 427 Attachment: c - RFP Zoning Regulations Update (1443 : Zoning Regulations Study Session 2016) Page intentionally left blank.