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DRAFT Minutes – Tourism Business Improvement District Board Special Meeting 4/21/20
DRAFT - Minutes
TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD
Tuesday, April 21, 2020
Special Teleconference Meeting of the Tourism Business Improvement District Board
CALL TO ORDER
The special teleconference meeting of the San Luis Obispo Tourism Business Improvement District Board
was called to order on Tuesday, April 21, 2020 at 8:30 a.m. via teleconference, by Chair John Conner.
ROLL CALL
Present: Chair John Conner, and Board Members Bruce Skidmore, Clint Pearce, LeBren Young-
Harris and Pragna Patel-Mueller.
Absent: None.
Staff: Tourism Manager Molly Cano, Tourism Coordinator Chantal Burns
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None.
BUSINESS ITEMS
1. Marketing Service Contract Interviews
The Board received six 30-minute presentations from selected agencies followed by 15-minutes of Q&A
to complete a first round of interviews for the TBID Marketing Services Contract. Board members
reviewed and discussed each agency proposal, interview responses and potential to move into the next
round. Board members provided consensus to narrow down the selection to three agencies who will move
forward with a second interview as listed in no particular order: The Abbi Agency, Matchfire and Madden
Media.
Public Comments:
None.
---End of Public Comments---
No action was taken on this item.
DRAFT Minutes – Tourism Business Improvement District Board Special Meeting 4/21/2020
2. COVID-19 TBID Budget Status and Impacts
Staff and the Executive Committee reviewed the TBID’s COVID-19 fund analysis and what cost
savings have been enacted such as savings with Cal Poly NSTP contract, CCTC spring workshop and
IPW cancellation. Additional discussion included potential reductions or contract termination with the
current marketing agency contract holder and proposals. Staff presented proposed financial cuts from
AMF and MF to respond to the crisis, limited scope of work and budget cuts for the remainder of the
fiscal year.
Public Comments:
None.
---End of Public Comments---
ACTION: MOTION BY BOARD MEMBER PEARCE, SECOND BY BOARD MEMBER HARRIS
CARRIED 5-0-0 to adopt the revised budget as presented and the additional cost savings related to the
adjusted scope of work for the remainder of AMF’s contract as the marketing agency on record.
ADJOURNMENT
The special meeting was adjourned at 4:34 p.m. The next Tourism Business Improvement District Board
meeting is scheduled for Wednesday, May 13, 2020 at 10:00 a.m., at City Hall, 990 Palm Street, San Luis
Obispo, CA.
APPROVED BY THE TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD: 05/13/20