Loading...
HomeMy WebLinkAboutItem 06 - Authorization to Adopt the Multi-Jurisdictional Hazard Mitigation Plan Department Name: Fire Cost Center: 8599 For Agenda of: June 2, 2020 Placement: Consent Estimated Time: N/A FROM: Keith Aggson, Fire Chief Prepared By: James Blattler, Administrative Analyst SUBJECT: AUTHORIZATION TO ADOPT THE MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN. RECOMMENDATION Adopt a resolution (Attachment A) approving the Multi-Jurisdictional Hazard Mitigation Plan 2019 Update (Attachment B) and accompanying City specific annex (Attachment C). DISCUSSION Through the Hazard Mitigation Act of 2000 (DMA 2000), the US Congress set a goal to encourage local governments and states to develop plans and undertake projects to mitigate the impact of natural disasters to a community before disasters occur. Federal requirements established by the Federal Emergency Management Agency (FEMA) as a result of this legislation, include a requirement that hazard mitigation plans (HMP) be reviewed and updated a minimum of every five years, and following any major disaster declaration, to maintain eligibility for funding and technical assistance from State and Federal hazard mitigation programs. As with other agencies in San Luis Obispo County, the City of San Luis Obispo has h istorically completed HMPs locally. In 2018 the County of San Luis Obispo’s Office of Emergency Services proposed creating a Multi-Jurisdictional HMP for all interested cities, community services districts and special districts and received grant funding to complete this endeavor. The plan would meet federal and state requirements, create efficiencies for supporting agencies and provide cost savings to the participating agencies. The proposed timeline fit within the City of San Luis Obispo’s need to update the existing 2014 HMP and would ensure the plan was properly updated and maintained. In response, the City agreed to participate in the multi-jurisdictional plan along with twenty (20) other agencies. The participating agencies include the County of San Luis Obispo, seven (7) cities, nine (9) community services districts and four (4) special districts, all of which are identified in the plan. The Multi-Jurisdictional HMP draft was completed in October of 2019 and was submitted to CalOES and FEMA for review. FEMA provided approval pending adoption on April 7, 2020. Once the plan is adopted by all participating agencies, the County of San Luis Obispo can adopt the overall plan. After all adoptions have been competed, FEMA can formally approve the plan. Item 6 Packet Page 43 The San Luis Obispo Multi-Jurisdictional Hazard Mitigation Plan (HMP) represents the County’s and participating agencies primary hazard mitigation guidance document. Providing an updated analysis of each jurisdiction’s historical and current hazards, hazard mitigation goals and objectives, and hazard mitigation strategies and actions. The plan also represents the City of San Luis Obispo and region’s overall commitment to supporting a comprehensive mitigation strategy to reduce or eliminate potential risks and impacts of disasters in order to promote faster recovery after disasters and an overall more resilient region. The Planning Process Through the grant secured by the County, a contractor was hired to oversee the project with the County, which led the participating agencies. The planning process was developed for the HMP using the DMA 2000 planning requirements and FEMA’s associated guidance. The original FEMA planning guidance is structured around a four-phase process however, the team integrated a more detailed 10-step planning process used for FEMA’s Community Rating System (CRS) and Flood Mitigation Assistance programs. Thus, the modified 10-step process used for this plan meets the requirements of major grant programs including: FEMA’s Hazard Mitigation Grant Program, Pre-Disaster Mitigation program, Flood Mitigation Assistance Program, and flood control projects authorized by the U.S. Army Corps of Engineers. The DMA 2000 planning requirements are identified in their appropriate sections throughout the HMP. (1) Organize Resources 1. Organize the Planning Effort 2. Involve the Public 3. Coordinate with other departments and agencies (2) Assess Risks 4. Identify the Hazards 5. Assess the Risks (3) Develop the Mitigation Plan 6. Set Goals 7. Review Possible Activities 8. Draft and Action Plan (4) Implement the Plan and Monitor Progress. 9. Adopt the Plan 10. Implement, Evaluate and Revise the Plan Plan Organization The Multi-Jurisdictional HMP consists of eight sections, jurisdictional specific annexes (Attachment D) and appendices (Attachment E) as described below. The eight sections are written at the County level however the sections are repeated in each jurisdictional annex specific to each agency. The HMP and supporting annexes and appendices are lengthy and as such Council should direct their plan review to the “Introduction and Executive Summary” located in Attachment B and the City of San Luis Obispo specific annex located in Attachment C. 1. Promulgation and Adoption - Includes history of previous adoptions. 2. Introduction and Executive Summary – Provides a plan description purpose and Item 6 Packet Page 44 authority. 3. Planning Process – Describes and documents the planning process including coordination among agencies and the key stakeholders. In addition, this section documents the public participation process. 4. County Profile – Provides County history, geography, demographics, population profile, economy, climate, transportation, land use and development trends. 5. Risk Assessment – Describes the process through which the HMP team identified and prioritized relevant hazards including methodology and results. This section also provides disaster declaration history, climate change consideration summary, asset summary and detailed hazard analysis and risk assessment for each identified hazard. 6. Capability Assessment - Presents San Luis Obispo County’s mitigation capabilities: programs and policies currently in use to reduce hazard impacts or that could be used to implement hazard mitigation activities. It also identifies select state and federal departments/agencies that can supplement the County’s mitigation capabilities. 7. Mitigation Strategy – Describes mitigation goals and objectives, identification and analysis of mitigation actions and a mitigation action plan. 8. Implementation and Monitoring – Describes the role of the HMP planning committee in implementation and maintenance and processes for incorporation into existing planning mechanisms. This section also outlines maintenance monitoring and evaluation and continued public involvement. • Jurisdictional Annexes – Developed annexes for the participating agencies including cities, community services districts and special districts. The City of San Luis Obispo annex is “Annex G” and provided as a separate attachment to this report for review purposes only. • Appendices – (A) Hazard Mitigation Planning Committee; (B) Mitigation Categories, Alternatives, and Selection Criteria; (C) Planning Process Documentation; (D) Jurisdiction Adoption Resolutions; (E) Critical Facilities; (F) Climate Change Adaptation Planning Guide Consistency Summary; (G) Climate Change Adaptation and Resilience Statutory Consistency Summary; (H) References. City of San Luis Obispo Annex This Jurisdictional Annex builds upon and supersedes the 2014 City of San Luis Obispo Local HMP. The annex matches the content identified in sections 1 through 8 of the Multi- Jurisdictional HMP but does so in a manner that is specific to the City of San Luis Obispo. The City of San Luis Obispo Planning Team determined the two goals from the 2014 LHMP continue to be appropriate for this plan update, with the new addition of a third goal to address hazards exacerbated by the impacts of climate change. The following are the City of San Luis Obispo’s 2019 mitigation goals: 1. Cultivate a disaster-resistant and resilient community through implementation of risk reduction measures and increased public awareness to prepare for, respond to, and recover from natural and human-caused hazard events. 2. Reduce the severity of damage and losses due to natural and human-caused hazards. 3. Prepare for and adapt to the impacts of climate change (new goal). Item 6 Packet Page 45 Contained in this Annex is the City of San Luis Obispo’s Mitigation Action Plan, which identifies implementation strategies, the responsible agency/department, potential funding, estimated cost, and implementation schedule City Staff will utilize to accomplish the goals listed above. Implementation and maintenance of the City’s Annex in the HMP will be coordinated with City Staff and the Multi-Jurisdictional HMP team. Previous Council Action • In 2014, the San Luis Obispo City Council adopted the City’s first updated Local Hazard Mitigation Plan (LHMP). • In 2006, the San Luis Obispo City Council adopted the City’s first LHMP. Policy Context Agencies are required to review and revise its HMP and resubmit it for FEMA approval at least every five years Pursuant to 44 Code of Federal Regulations §201.4 and §201.5 to ensure the continued eligibility of Stafford Act funding. This includes eligibility for FEMA's hazard mitigation assistance programs: Hazard Mitigation Grant Program (HMGP), Pre-Disaster Mitigation (PDM), and Flood Mitigation Assistance (FMA). This also includes eligibility for the Fire Management Assistance Grant (FMAG) Program and Public Assistance (PA) grants (Categories C-G). Additionally, with an approved and adopted HMP, agencies remain eligible for the reduced cost share for grants awarded under the Flood Mitigation Assistance grant programs. The 2014 Plan was not integrated into the City’s Land Use Element; that integration is planned to be done after the approval of this updated Plan. The General Plan Safety Element references the 2014 Local Hazard Mitigation Plan in Chapter 5: The City of San Luis Obispo Local Hazard Mitigation Plan presents a comprehensive risk assessment of natural hazards that have the potential to affect the City of San Luis Obispo. The Local Hazard Mitigation Plan was developed by the City in accordance with the Federal Disaster Mitigation Act of 2000, adopted by the City Council and approved by the Federal Emergency Management Agency. The Local Hazard Mitigation Plan suggests possible mitigation actions for reducing the effects of potential hazards. It is incorporated by reference into the Safety Element and should be consulted when addressing known hazards to ensure the general health and safety of people within the City of San Luis Obispo. The goals and policies within this Safety Element support and are consistent with the recommended mitigation strategy within the Local Hazard Mitigation Plan. Public Engagement Involving the public is a critical part of the planning process and required per the D MA 2000. The public had many opportunities to provide input on the plan including: • Public Workshop – March 19, 2019 • Online Public Survey – March 2019 to May 14, 2019 • Public Workshop – April 30, 2019 • Public Review of Draft Plan – October 14, 2019 to November 15, 2019 Item 6 Packet Page 46 CONCURRENCE All City departments were involved in the updating of the City’s annex in the Multi - Jurisdictional HMP. ENVIRONMENTAL REVIEW The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378. FISCAL IMPACT Budgeted: Yes Budget Year: 2019-20 Funding Identified: Yes/No Fiscal Analysis: Funding Sources Current FY Cost Annualized On-going Cost Total Project Cost General Fund $4,500 $4,500 State Federal Fees Other: Total $4,500 $4,500 No additional fiscal impact is associated with the recommendation of adopting the HMP. The County of San Luis Obispo secured a grant to develop the Multi-Jurisdictional HMP. Each participating agency was required to provide a matching contribution based on the proportional population. The City of San Luis Obispo’s portion was determined to be 25%, which was estimated at $7,500. The project cost was less than originally projected and the final cost to the City was $4,500. The $3,000 in savings will be returned to the designated Fire Department Disaster Assistance account from which the City’s contribution was paid. ALTERNATIVES 1. Council could direct staff to further modify the City’s Annex and return for approval at a later date. Delaying adoption is not advised as this would restrict the City from applying for future grants and jeopardize current grants to implement hazard mitigation projects prior to a disaster event. 2. Do not adopt the proposed update to the HMP. This is not advised because this would restrict the City from applying for future grants and jeopardize current grants to implement hazard mitigation projects prior to a disaster event Item 6 Packet Page 47 Attachments: a - Draft Resolution b - COUNCIL READING FILE - San Luis Obispo County Multi-Jurisdictional Hazard Mitigation Plan 2019 Update c - COUNCIL READING FILE - Annex G: City of San Luis Obispo d - COUNCIL READING FILE - Jurisdictional Annexes e - COUNCIL READING FILE - Plan Appendices Item 6 Packet Page 48 R ______ RESOLUTION NO. _____ (2020 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, APPROVING THE DISASTER MITIGATION ACT (DMA 2000) COUNTY OF SAN LUIS OBISPO MULTI- JURISDICTIONAL HAZARD MITIGATION PLAN 2019 UPDATE WHEREAS, the City of San Luis Obispo has the potential to experience disasters that can damage commercial, residential, and public properties, displace citizens and businesses, close streets and bridges, and present public health and safety concerns; and WHEREAS, similarly, the County and surrounding agencies equally face the potential to experience disasters that can damage commercial, residential, and public properties, displace citizens and businesses, close streets and bridges, and present public health and safety concerns; and WHEREAS, the City of San Luis Obispo believes in regionalism and cooperation to improve the preparedness and resiliency of the Region through effective and cooperative mitigation efforts; and WHEREAS, the City of San Luis Obispo participated in the County’s first Multi- Jurisdictional Hazard Mitigation Plan; and WHEREAS, the 2019 Multi-Jurisdictional Hazard Mitigation Plan will serve as the City of San Luis Obispo’s required update of the 2014 Local Hazard Mitigation Plan; and WHEREAS, City departments, participating partner agencies, community partner organizations and the public have contributed to the development of the Multi-Jurisdictional Hazard Mitigation Plan to meet the requirements of the Federal Disaster Mitigation Act of 2000; and WHEREAS the City of San Luis Obispo is committed to implementing the actions contained within this plan; and WHEREAS the Multi-Jurisdictional Hazard Mitigation Plan will be reviewed annually and revised as necessary to meet changing conditions. Item 6 Packet Page 49 Resolution No. _____ (2020 Series) Page 2 R ______ NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo that the plan entitled “San Luis Obispo County Multi-Jurisdictional Hazard Mitigation Plan” is hereby adopted, a copy of which will be kept on file by the City Clerk in the form adopted herein. Upon motion of _______________________, seconded by _______________________, and on the following roll call vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this _____ day of _____________________ 2020. ____________________________________ Mayor Heidi Harmon ATTEST: ____________________________________ Teresa Purrington City Clerk APPROVED AS TO FORM: _____________________________________ J. Christine Dietrick City Attorney IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on _____________________. ____________________________________ Teresa Purrington City Clerk Item 6 Packet Page 50