HomeMy WebLinkAbout05-22-2020 City Council PresentationsCity Council / Disaster Council
Continued Special Meeting
May 22, 2020
Webinar Information:
Registration URL: https://attendee.gotowebinar.com/register/3193125110590956046
Webinar ID: 821-838-987
Audio access by phone: : (415) 930 -5321; Audio Access Code: 785-066-978
Public Comment:
•Verbal Public Comment
➢Participants of the webinar can provide Public Comment by:
•Submitting a ‘question’that includes their name and item number (or public comment)for
the item they would like to speak on.
•Once public comment for the item is called,your microphone will be unmuted.You will
have three minutes to speak.
•Email Public Comment
➢Comments up to one page can be emailed to cityclerk@slocity.org.Please indicate the item
number.Comments will be read aloud during the public comment period for the item specified.
PUBLIC COMMENT FOR ITEMS
ON THE AGENDA ONLY
Public Comment:
•Verbal Public Comment
➢Participants of the webinar:
•Submit a ‘question’that includes their name
and item number (or public comment)for the
item they would like to speak on.
•Once public comment for the item is
called,your microphone will be unmuted and
you will have three minutes to speak.
•Use the “Raise Hand”icon
•Email Public Comment
➢Comments up to one page can be emailed to cityclerk@slocity.org.Please indicate the
item number.Comments will then be read aloud during the public comment period for
the item specified.
Item #1
BUSINESS ITEM
1.Open SLO –Temporary use of City Right-of-way to Facilitate Social
Distancing and Support COVID-19 Economic Recovery.
___________________________________________________________________________
Recommendation:
1.Receive summary report and staff presentation on “Open SLO,”a proposed program to
support temporary use of City right-of-way to facilitate physical distancing and re-opening
of restaurants and other local businesses;and
2.Provide feedback and direction regarding implementation of the Open SLO program ;and
3.Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis
Obispo,California,approving the City of San Luis Obispo Outdoor Public Space
Expansion Temporary COVID-19 Business Support and Recovery Program to facilitate
compliance with Public Health Orders and to mitigate economic impacts by supporting
local businesses and restaurants,”authorizing the City Manager to implement the Open
SLO program.
Use of City Right-of-Way to
Facilitate Social Distancing and
Support Re-Opening
Open SLO -A Program to Support Re-opening of Restaurants and
Retailers While Providing Community Space for Safe Social Distancing
May 2020
Objectives
1.Support the health and safety of all residents, customers and
employees
2.Support economic recovery by expanding public space
available for outdoor dining capacity, retail curbside pickup and
customer queuing to allow for physical distancing during phased
reopening
3.Ensure equitable access for all businesses
4.Deploy temporary and “quick-build” street improvements to
activate streets and improve community safety and access to
active transportation
5.Provide for safe flow of all modes of transportation, including
pedestrians, bicyclists and drivers
6.Implement a well-crafted pilot program with potential for long-
term expansion of outdoor dining and activated streets
Strategies
1.Temporary Street Closures Downtown
2.Use of Mission Plaza and Parking Lots for Outdoor
Dining
3.Parklet Pilot Program
4.Higuera Street Complete Street & Traffic Calming
5.Neighborhood “SLO Streets”
6.Pop-up “Quick-Build” Street Activation
Strategies
Short-term Street Closures
Downtown evenings/weekends closure to car traffic
Higuera Street (Osos to Nipomo)
Monterey Street (Chorro to Osos)
Future consideration for other downtown streets
Retain north-south cross street traffic during Marsh Bridge Closure
Prioritize nearest cross street curb space for deliveries, quick turnover
parking, and ADA parking
Future Monterey Street
(Downtown Concept Plan)
Strategies
Activate Mission Plaza & Parking Lots
Through City provided “staffed” tables, chairs, and umbrellas, for
socially distanced “dining” of takeaway food.
Potential for retail booths, local art pop -ups, etc.
Mission Plaza and City Lot 10 (near Old SLO BBQ) as City -initiated
pilot locations
Potential to allow use of selected spaces within private parking lots
for outdoor dining use
Strategies
Parklets
Convert selected on-street parking spaces to
outdoor dining space or other pedestrian uses
City to fund and construct; allow private
use/encroachment via existing sidewalk dining
permitting process
Current County Health restrictions may limit
utility for outdoor dining; City to continue to
monitor
Higuera Street Complete Street &
Traffic Calming
Restripe Higuera (Santa Rosa
to Nipomo) to 2 auto travel
lanes
Narrower street reduces
speeds, reduces pedestrian
crossing exposure, provides
more space for active uses
Stripe temporary buffered bike
lane
Pilot allows “test” of long-term
elements from Downtown
Concept Plan before 2021
downtown paving project
Strategies
Neighborhood SLO Streets
Temporary closure of select neighborhood streets to thru traffic using low -
cost traffic control
Retains access for local residents, deliveries, emergency & service
vehicles
Creates space for active uses and safe social distancing
Start with a selected routes planned for future neighborhood greenways
Strategies
Pop-Ups & “Quick-Build” Opportunities
Leverage other low-cost opportunities to
improve public safety and activate street
space for community benefit
Using sidewalks for merchandise, queueing,
art and cultural pop-up exhibits
Painted bulbouts, planter boxes & street
murals
Opportunities for quick -build protected bike
lanes using low-cost temporary materials
while traffic levels are down
Explore grant funding options and
opportunities to work with community groups
& neighborhood volunteers
Key Considerations
Public safety access, including retaining clear width for fire response,
coordinating closely with law enforcement and emergency response
providers
Parking capacity and loading zones, including ADA, drop -off/pick-up areas
Downtown circulation with Marsh Street Bridge Closure
Coordination with Farmer’s Market (when able resume)
Regulatory Compliance, including building code, ADA, State and County
Health requirements, ABC, encroachment permits
Key Considerations (cont.)
Equitable Benefit to Local Businesses
Public communication and education
Physical distancing requirements and guidelines
Costs to City (installation, street cleaning, stormwater
management, maintenance, operations, staffing, etc.)
Alignment with other city goals and plans (Downtown Concept
Plan, Multimodal Transportation, Climate Action)
Process and Approach
Duration
Pilot program for one year
Potential to retain some elements as permanent installations
depending on results and community feedback.
Summer 2021 downtown paving project
Communication
Community outreach and marketing is critical, particularly
with local businesses
Next Step -survey of downtown businesses and greater
community
Compliance and Permitting
Facilitate program through existing City Ordinances and
permitting processes for encroachment and outdoor dining
Assist local businesses with working through applicable
State, County Health Department and ABC regulations
Will be iterative process
Process and Approach
Implementation Priorities
Temporary Street Closures &
Use of Mission Plaza & Parking
Lots for Outdoor Commerce
Higuera Complete Street &
Residential “SLO Streets”
Parklet Pilot Program
Pop-Ups & Quick-Build
Projects
Costs & Funding
Anticipated Costs
Temporary Traffic Control & Road Striping: $50,000
Parklets (4 @ $25k per location) = $100,000
Tables, Chairs, Planters, Street Furniture = $20,000
Pop-Up/Quick-Build Elements = $15,000
Contingency = $15,000
TOTAL = $200,000
Funding
FY2020-21 Supplemental Budget will include $200K
CIP request to support Open SLO program
Leverage grants and community volunteer
resources where feasible
Council Recommendations
1.Receive staff report and presentation
2.Provide feedback, questions, concerns on program
elements
3.If supportive of conceptual plans, Approve
Resolution and direct staff to proceed with detailed
planning and implementation, including any
requested plan modifications
4.Consider funding request as part of FY2020 -21
Supplemental Budget (On Council Agenda
6/2/2020)
Alternatives: Direct staff not to proceed or continue
item to a future meeting date.
Suggestions? Questions? Concerns?
Contact lschwartz@slocity.org or (805) 781-7190
Thank you!
2.Roadmap to Reopening for City Operations
_________________________________________________
Recommendation:
Receive and file the Roadmap to Reopening for City Operations.
Item #2
BUSINESS ITEM
Roadmap to Phased Reopening
of City Facilities
May 22, 2020
Background
•Since the March “stay at home”order,
City operations have been greatly
affected.
•Open facilities have closed
•Many employees work from home
•Procedures and policies have been
implemented to ensure employee
health and safety.
•As of May 21, no City employees have
tested positive for Covid -19
Recommendation
•Receive and file the Roadmap.
Reopening
•The State and County Public
Health have indicated that
activity previously restricted
may now begin to open with
modifications to ensure public
health.
•On May 20,the State of
California approved the County
of San Luis Obispo for
full Phase 2 of Reopening.
Roadmap Background
•Planning for reopening City operations began on
April 21 and was developed through employee
feedback,internal collaboration,external
comparison and thorough review and refinement
•During the development of this Roadmap,the
City pivoted from County Reopening guidance
to the State’s Phased Opening
Roadmap
The City’s Roadmap is intended for use by staff
to guide decision making and establish best
practices when a new COVID-19 pandemic
stage is designated by the State/County
Five key points:
1.Direct expansion or contraction of
operations
2.Identify objectives and strategies
3.Establish guidelines in accordance with
Phases
4.Community & Employee Safety
5.Support community in its reopening
Guides
Guidelines are established
Operational Guidelines Matrix
which are broken into phases of
reopening and workspace type.
Guides have been developed for:
•Public Counter/Open
Facilities
•Public Meetings
•Office and Meeting
•Field and Shop
•City Park and Recreation
Facilities
•Minimum Requirements for
Custom Checklists
Recommendation
•Receive and file the Roadmap.
Questions?
Phase 1 & 2
Generally the Phased Guides include the following:
Phase 1 –Safety and Preparedness
•Congregation areas closed
•Intensive physical distancing in workplace
•Eliminate non-essential travel
•Remote work maximized
Phase 2 –Lower Risk Workplaces (Current)
•No more than 10 in gatherings
•Minimize non-essential travel
•Remote work when practical
•New office staffing plans to facilitate distancing
•Modified opening with strict operating standards
Phase 3 & 4
Generally the Phased Guides include the following:
Phase 3 –Higher Risk Workplaces
•Gatherings capped at 50 people
•Minimized non-essential travel
•Open under modified standards for distancing and
sanitation
•Remote work still encouraged
Phase 4 –End of Shelter Order
•Ease but maintain distancing
•Gathering sizes and restrictions TBD based on future
planning
•Assist and encourage high-risk populations to
minimize risk
Item #3
BUSINESS ITEM
3.Grant and Funding Opportunities for COVID-19 Pandemic Responses and
Efforts.
___________________________________________________________________________
Recommendation:
1.Adopt a Resolution entitled,“A Resolution of the City Council of the City of San Luis
Obispo,California,authorizing staff to apply for and accept all grant and funding
opportunities related to the COVID-19 Pandemic”as opportunities arise without prior
Council approval as required by the City’s Grant Management Policy (Financial
Management Manual –Section 740);and
2.Authorize staff to accept a grant award in the amount of $41,431 from the FY 2020
Coronavirus Emergency Supplemental Funding Program and
3.Authorize the City Manager to execute necessary grant documents and direct the
appropriation of monies into the COVID-19 reimbursement account.
Coronavirus Emergency Supplemental Funding Program
1.The Coronavirus Supplemental Funding (CESF) Program
provides funding to local units of government based on pre-
determined allocations.
2.A total of $850 million was allocated for FY 2020 to the CESF
Program and the City of San Luis Obispo has been allocated
$41,431.
3.As a result of implementing the City’s “work -from -home”
policy, Information Technology staff purchased 38 new lap -
tops, which totaled $69,247 and was un-budgeted.
4.The City will be able to use the $41,431 CESF Program
allocation to partially offset this expense.
Slide 2
Grant and Stimulus Funding Authorization and
Current Opportunities
1.The City of San Luis Obispo’s Financial Management
Manual requires City Council authorization for all grants over
$5,000 (Section 740).
2.The City has a long-standing culture of seeking external
funding in order to leverage modest investments of City
funds; however, oftentimes current opportunities have very
fast turn-around times and the City would like to be able to
take advantage of such opportunities timely and expediently.
3.Staff is seeking City Council authorization for the City
Manager, or designee, to submit and administer grants and
stimulus funding proposals where funding would address: 1)
economic recovery and resilience, 2) Major City Goal work
programs, and 3) essential services and infrastructure.
Slide 3
Recommendation:
1. Adopt a Resolution authorizing staff to apply for and accept grants and funding
related to COVID-19 reimbursements as opportunities arise without prior Council
approval as required by the City’s Grant Management Policy.
2. Authorize staff to accept a grant award in the amount of $41,431 from the FY
2020 Coronavirus Emergency Supplemental Funding Program.
3. Authorize the City Manager to execute necessary grant documents and direct
the appropriation of monies into the COVID-19 reimbursement account.
Alternatives:
1.Modify the staff recommendation.
2.Do not approve the authorization for staff to apply for grant opportunities.
Questions?
Brigitte Elke, Director of Finance (belke@slocity.org)
Robert Hill, Sustainability & Natural Resources Official (rhill@slocity.org)
Slide 4
ADJOURNMENT
The next Regular City Council Meeting is
scheduled for Tuesday,June 2,2020 at 6:00
p.m.,via teleconference.
Agendas for Council Meetings are published
no later than 72 hours before the meeting
date.Refer to the agenda for Webinar
registration details and instructions for
providing public comment.
The Regular Meeting of the
City Council / Disaster Council
will resume shortly
*Recess in Progress*