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Home My WebLink About09-02-2020 HRC Agenda Packet City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Agenda Human Relations Commission Wednesday, September 2, 2020 Based on the threat of COVID-19 as reflected in the Proclamations of Emergency issued by both the Governor of the State of California, the San Luis Obispo County Emergency Services Director and the City Council of the City of San Luis Obispo as well as the Governor’s Executive Order N-29-20 issued on March 17, 2020, relating to the convening of public meetings in response to the COVID-19 pandemic, the City of San Luis Obispo will be holding all public meetings via teleconference. There will be no physical location for the Public to view the meeting. Below are instructions on how to view the meeting remotely and how to leave public comment. Additionally, members of the Human Relations Commission (HRC) are allowed to attend the meeting via teleconference and participate in the meeting to the same extent as if they were present. Using the most rapid means of communication available at this time, members of the public are encouraged to participate in HRC meetings in the following ways: 1. Remote Viewing - Members of the public who wish to watch the meeting can view: • View the Webinar ➢ Registration URL: https://attendee.gotowebinar.com/register/8110862391805580558 ➢ Webinar ID: 929-755-875 ➢ Telephone Attendee: (631) 992-3221; Audio Access Code: 626-675-345 2. Public Comment - The HRC will still be accepting public comment for items within their purview. Public comment can be submitted in the following ways: • Mail or Email Public Comment ➢ Received by 3:00 PM on the day of meeting - Can be submitted via email to advisorybodies@slocity.org or U.S. Mail to City Clerk at: 990 Palm St. San Luis Obispo, CA 93401 ➢ Emails sent after 3:00 PM – Can be submitted via email to advisorybodies@slocity.org and will be archived/distributed to members of the Advisory Body the day after the meeting. Emails will not be read aloud during the meeting • Verbal Public Comment ➢ Received by 3:00 PM on the day of the meeting - Call (805) 781-7164; state and spell your name, the agenda item number you are calling about and leave your comment. The verbal comments must be limited to 3 minutes. All voicemails will be forwarded to Advisory Body Members and saved as Agenda Correspondence. Voicemails will not be played during the meeting. ➢ During the meeting – Members of the public who wish to provide public comment can join the webinar (instructions above). Once you have joined the webinar, please put your name and Item # in the questions box. Your mic will be unmuted once Public Comment is called for the Item and you will have 3 minutes to speak. ALL CORRESPONDENCE RECEIVED WILL BE SAVED AS PART OF THE PUBLIC RECORD FOR THE MEETING. City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Agenda Human Relations Commission 5:00 PM REGULAR MEETING TELECONFERENCE Broadcasted via Webinar CALL TO ORDER: City Staff OATH OF OFFICE: Angie Kasprzak ROLL CALL: Commissioners Renoda Campbell, Angie Kasprzak, Abe Lincoln, Jeannette Richardson, Emily Rosten, and Megan Souza ELECTION OF CHAIR AND VICE-CHAIR PUBLIC COMMENT PERIOD: At this time, the general public is invited to speak before the Human Relations Commission on any subject within the jurisdiction of the Human Relations Commission that does not appear on this agenda. Although the Commission will not take action on any item presented during the Public Comment Period, the Chair may direct staff to place an item on a future agenda for formal discussion. CONSIDERATION OF MINUTES 1. Minutes of the Special Meeting of the Human Relations Commission of July 1, 2020. BUSINESS ITEMS 2. Assign 2020-21 Grants-in-Aid (GIA) Commissioner Liaisons (Vereschagin) Recommendation: Assign liaisons to 30 programs approved for GIA grants 3. 2020 Grant Timelines (Vereschagin) Recommendation: Review and approve the grant timelines for the 2020-21 Grants-in-Aid and Community Development Block Grant programs Human Relations Commission Agenda September 2, 2020 Page 3 4. Community Needs Workshop Details (Vereschagin) Recommendation: Discuss logistics and details for the annual Community Needs Workshop to be held on October 7, 2020. STAFF & COMMISSIONER COMMUNICATIONS 5. Staff Updates a. Diversity, Equity, and Inclusion Task Force 6. Commissioner Updates ADJOURNMENT The next Regular Human Relations Commission meeting is scheduled for Wednesday, October 7, 2020 at 5:00 p.m., via teleconference. APPEALS: Administrative decisions by the Human Relations Commission may be appealed to the City Council in accordance with the appeal procedure set forth in Chapter 1.20 of the San Luis Obispo Municipal Code. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. Agenda related writings or documents provided to the City Council are available for public inspection in the Community Development Department located at 919 Palm Street. San Luis Obispo, California during normal business hours, and on the City’s website: http://www.slocity.org/government/advisory-bodies Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/Browse.aspx?startid=26772&row=1&dbid=1 Page intentionally left blank. Draft Minutes Human Relations Commission Wednesday, July 1, 2020 Special Meeting of the Human Relations Commission CALL TO ORDER A Special Meeting of the San Luis Obispo Human Relations Commission was called to order on Wednesday, July 1, 2020 at 9:00 a.m. via teleconference, San Luis Obispo, California, by Chair Welts. ROLL CALL Present: Commissioners, Renoda Campbell, Abe Lincoln, Drew Littlejohns, Jeannette Richardson, Megan Souza, and Nancy Welts Absent: Commissioner Emily Rosten Staff: Cara Vereschagin, Housing Coordinator; City Manager Derek Johnson; Michael Codron, Community Development Director; Megan Wilbanks, Deputy City Clerk PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA None --End of Public Comment-- APPROVAL OF MINUTES 1.Consideration of Minutes of the Regular Human Relations Commission Meeting of June 3, 2020. ACTION: MOTION BY CHAIR WELTS, SECOND BY COMMISSIONER LINCOLN, 6- 0-1 (Commissioner Rosten absent) to approve the minutes of the Regular Meeting of the Human Relations Commission of June 3, 2020 with the following correction to Item 3: Change the text “Commissioners Lincoln and Richardson presented the preliminary funding recommendations for the 2020-21 GIA program” to read “Commissioner Lincoln presented the preliminary funding recommendations for the 2020-21 GIA program.” Item 1 Packet Page 1 City of San Luis Obispo, Title, Subtitle Minutes Human Relations Commission Meeting of July 1, 2020 Page 2 BUSINESS ITEM 2. Diversity, Equity, and Inclusion (DEI) Taskforce Discussion City Council Subcommittee Liaisons, Mayor Harmon and Council Member Stewart, presented the item with the help of City Manager Derek Johnson. Working collaboratively with the Human Relations Commissioners, the following recommendations will be forwarded to the City Council: • Critical and important to involve representatives from Cal Poly that have been successful in receiving grant funding for DEI efforts. • The HRC inquired about the hierarchy and “chain of command” in the proposed DEI process/timeline, and it was expressed that all supporting bodies would report to the Task Force. • There was discussion as to the eligibility of applicants applying and receiving a DEI grant, if they were members of the Task Force. The HRC highlighted that the NOFA process should be aware of this to avoid any conflict of interest situations. • HRC commented that a 9-member Task Force could be too large for productivity and decision-making. • It was suggested that the HRC should provide feedback on the NOFA before it is becomes published. • The HRC advised that the NOFA should have commonly used jargon and be written/structured in a way that would be understandable and inviting to first -time grant seekers. • HRC also advised that the proposed 2-week application process seemed rather short, especially if it is suspected that applicants are going to be applying for newly created DEI programs & activities. • Overall, the HRC was excited for next steps and was appreciative on the progress made to structure and organize this critical effort for the community. Public Comments None --End of Public Comment-- STAFF & COMMISSION COMMUNICATIONS 3. Staff Updates Housing Coordinator Vereschagin reminded the Commission that the City Council will be reviewing the HRC’s recommendation for the 2020-21 GIA program on July 7th as Item #11. Item 1 Packet Page 2 City of San Luis Obispo, Title, Subtitle Minutes Human Relations Commission Meeting of July 1, 2020 Page 3 4. Commissioner Updates Commissioner Campbell announced that the chalk art installation in Mission Plaza to memorialize Maxine Lewis was a huge success. Commissioner Richardson announced that the Section 8 Housing Voucher waitlist would be opening on July 13th which will be exciting for people looking to get into housing. Chair Welts announced that she will be attending the next PACT Meeting and will relay the latest information on the DEI to the group. ADJOURNMENT Chair Welts adjourned the meeting at 10:08 a.m. The next Regular meeting of the Human Relations Commission is scheduled for Wednesday, August 5, 2020 at 5:00 p.m., via teleconference. APPROVED BY THE HUMAN RELATIONS COMMISSION: XX/XX/2020 Item 1 Packet Page 3 Page intentionally left blank. Packet Page 4 2020-21 Grants-in-Aid Liaison Assignments Organization Program Contact Name Contact Email Phone Number Grant Amount HRC Liaison Big Brothers Big Sisters of SLO County Community Based Youth Mentoring Jenny Luciano jenny@slobigs.org (805) 781-3226 $5,000 CASA CASA Advocacy Teresa Tardiff tardiff@slocasa.or g (805) 541-6542 $1,875 City Farm SLO Youth Education Program Steven Marx execdir@cityfarm slo.org (805) 783-0401 $5,000 CAPSLO Homeless Prevention and Stable Housing Program Elizabeth "Biz" Steinberg esteinberg@capsl o.org (805) 544-4355 $12,000 Community Counseling Center (CCC) Affordable, Professional and Transformati ve Counseling for the Low Income and Uninsured James Statler james@cccslo.co m (805) 543-7969 $3,600 Cuesta College Foundation Engaging Homeless College Students Donna Howard donna_howard1@ cuesta.edu (805) 546-3192 $2,860 Diversity Coalition SLO County 2020 Community Diversity Education and Training Program Joe Whitaker joewhitaker@aol. com (805) 284-2641 $2,500 Food Bank Coalition of SLO County Fresh Produce and No-Cook Bags Tim Parker tparker@slofoodb ank.org (805) 238-4664 $9,600 Hospice of SLO County Free Hospice Services Kris Kington- Barker kriskington@hospi ceslo.org (805) 544-2266 $5,225 Jack's Helping Hand, Inc. Jack's Helping Hand Assistance Program Leslie Orradre leslie@jackshelpin ghand.org (805) 547-1914 $1,000 Item 2 Packet Page 5 Literacy for Life Literacy Program Bernadette Bernardi bernadette@litera cyforlifeslo.org (805) 541-4219 $2,500 LTC Ombudsman Services Ombudsman Services Karen Jones karenjones@omb udsmanslo.org (805) 785-0132 $1,500 One Cool Earth Growing Happy, Health, Smart Youth Anastasia Ruttschow anastasiar@oneco olearth.org (928) 303-2523 $4,000 Peoples' Self Help Housing Homelessnes s Prevention and Housing Special Needs Groups in SLO Forrest Eastham forreste@pshhc.o rg (805) 423-2345 $5,850 RISE SLO County Sexual Assault and Domestic Violence Programs Jane Pomeroy jpomeroy@riseslo .org (805) 226-5400 $3,000 SLO ALPHA, Inc. (Pregnancy & Parenting Support) A Healthy Start for Mom & Baby Norma Chavez norma@ppsslo.or g (805) 541-3367 $2,000 The SLO Child Development Resource Center Early Childhood Development and Therapeutic Mental Health Services Michelle Holm michelle@childre nsresource.org (805) 544-0801 $7,000 SLO Committee for Education on Alcoholism, dba "Middlehouse" Grant for Alumni Housing Ron Schow middlehouse9340 1@gmail.com (805) 440-0331 $5,000 SLO Committee for Education on Alcoholism, dba "Middlehouse" Grant for Client Housing Supplement Ron Schow middlehouse9340 1@gmail.com (805) 440-0331 $3,100 SLO Legal Assistance Foundation Senior Legal Services Project Donna Jones donna@slolaf.org (805) 548-0796 $2,500 Item 2 Packet Page 6 SLO Noor Foundations SLO Noor Free Clinics: Healthcare for Uninsured City Residents Ahmad Nooristani drnooristani@gm ail.com (805) 439-1797 $5,250 SLO Village Membership Subsidies Ann Robinson annrob123@gmail .com (805) 242-6440 $500 Senior Nutrition Program of SLO County Meals That Connect Elias Nimeh elias@mealsthatc onnect.org (805) 541-3312 $7,500 Senior Volunteer Services, Inc. Healthy Futures Alexis Okumura alexis@srvoluntee r.org (805) 544-8740 $1,250 SmartShare Housing Solutions HomeShare and YardShare Anne Wyatt anne@smartshare housingsolutions. org (805) 215-5474 $13,690 Stand Strong (Formerly the Women's Shelter Program of SLO County) Homeless Prevention & Self- Sufficiency Program for DV Survivors Kristen Rambo kborges@standstr ongnow.org (805) 781-6401 x215 $11,250 Tolosa Children's Dental Center Tolosa Children's Dental Center - San Luis Obispo Suzanne Russell tolosa@impulse.n et (805) 238-2216 $5,000 Transitional Food and Shelter, Inc Temporary, Emergency Shelter for the Medically Fragile Homeless (Transitional Food and Shelter Program) Jeff Wilshusen lfraser@linkslo.or g (805) 296-0623 $13,950 Transitions- Mental Health Association Homeless Outreach - Library Project Michael Kaplan mkaplan@t- mha.org (805) 540-6513 $3,500 United Way 2-1-1 SLO County Linda Wingert lwingert@unitedw ayslo.org (805) 541-1234 $3,000 Item 2 Packet Page 7 Page intentionally left blank. Packet Page 8 Last Updated August 2020 Grants-in-Aid (GIA) Community Development Block Grant (CDBG) October 7, 2020 ▪HRC conducts Community Needs Workshop; agency representatives provide input on grant funding priorities November 17, 2020 ▪City Council approval of funding priorities December 1, 2020 ▪GIA apps available online January 29, 2021 ▪Applications due @ 5pm February 3, 2021 ▪HRC assigns subcommittee to review applications March 2021 ▪Subcommittee meets to review applications and develop preliminary recommendations April 7, 2021 ▪HRC reviews subcommittee recommendations and adopts funding recommendations May 5, 2021 ▪HRC public hearing for final recommendations July/August 2021 ▪City Council reviews HRC final recommendations ▪Mid-July: GIA contracts executed August/September 2021 ▪Funds released to grant recipients HRC Liaisons selected September 2020 ▪Applications available on ZoomGrants October 2020 ▪HRC conducts Community Needs Workshop; agency representatives provide input on funding priorities ▪Applications due end of Oct. November 2020 ▪November 17: City Council approval of funding priorities ▪Staff reviews applications in late November December 2, 2020 ▪HRC Reviews and votes on funding recommendations January 2021 ▪County Publishes Draft Action Plan for 30- day public review March/April 2021 ▪Early March: Council hearing/adoption of CDBG funding recommendations ▪County Board of Supervisors Approves 2021 Action Plan May 2021 ▪Mid-May: Action Plan due to HUD Please Note: City Council Dates are subject to change based on City Council Availability Questions? Contact Cara Vereschagin at (805) 781-7596 or cvereschagin@slocity.org Timelines for FY2021-20 Grants - DRAFT Human Relations Commission Item 3 Packet Page 9