HomeMy WebLinkAbout09-02-2020 PRC Agenda PacketCity of San Luis Obispo, Agenda, Planning Co mmission
Agenda
PARKS AND RECREATION COMMISSION
SEPTEMBER 2, 2020
PARKS AND RECREATION COMMISSION
Based on the threat of COVID-19 as reflected in the Proclamations of Emergency issued by both the Governor
of the State of California, the San Luis Obispo County Emergency Services Director and the City Council of the
City of San Luis Obispo as well as the Governor’s Executive Order N -29-20 issued on March 17, 2020, relating
to the convening of public meetings in response to the COVID-19 pandemic, the City of San Luis Obispo will
be holding all public meetings via teleconference. There will be no physical location for the Public to view
the meeting. Below are instructions on how to view the meeting remotely and how to leave public
comment. Additionally, members of the Parks and Recreation Commission are allowed to attend the meeting
via teleconference and to participate in the meeting to the same extent as if they were present.
Using the most rapid means of communication available at this time, members of the public
are encouraged to participate in Commission meetings in the following ways:
1. Remote Viewing - Members of the public who wish to watch the meeting can view:
• View the Webinar (recommended for the best viewing quality):
o Registration URL
https://attendee.gotowebinar.com/register/7025988562346785295
o Webinar ID 332-147-467
o Telephone Attendee: (562)247-8422; Audio Access Code: 969-887-658
2. Public Comment - The City Council will still be accepting public comment. Public comment can
be submitted in the following ways:
• Mail or Email Public Comment
o Received by 3:00 PM on the day of meeting - Can be submitted via email
to advisorybodies@slocity.org or U.S. Mail to City Clerk at 990 Palm St. San Luis Obispo, CA
93401. All emails will be sent to Commissioners and saved as agenda correspondence
however we cannot guarantee emails received after 3:00 PM on the day of the meeting we be
sent out to Commission or uploaded to the website prior to the meeting starting.
• Verbal Public Comment
o In Advance of the Meeting - Call (805) 781-7164; state and spell your name,
the agenda item number you are calling about and leave your comment. The verbal comments
must be limited to 3 minutes. All voicemails will be forwarded to the Council Members and
saved as Agenda Correspondence. Voicemails will not be played during the meeting.
o During the meeting – Joining the webinar (instructions above). Once the
meeting has started please put your name and the item # you would like to speak on in
the questions box. During public comment for the item your name will be called, and your mic
will be unmuted. Contact the office of the City Clerk at cityclerk@slocity.org for more
information.
All Comments/Correspondence received will be saved as part of the record for the meeting.
Parks and Recreation Committee Agenda for September 2, 2020
2 | P a g e
Wednesday, September 2, 2020
5:30 p.m. SPECIAL MEETING Via Webinar
CALL TO ORDER: Chair Rodney Thurman
ROLL CALL : Commissioners Kari Applegate, Rick Blair, Sommer Sheffield, Adam Stowe,
Andrew Webber, Vice Chair Robert Spector, and Chair Rodney Thurman
ABSENT:
PUBLIC COMMENT: At this time, people may address the Committee about items not on the
agenda. Persons wishing to speak should come forward and state their name and address. Comments
are limited to three minutes per person. Items raised at this time are generally referred to staff and, if
action by the Committee is necessary, may be scheduled for a future meeting.
CONSIDERATION OF MINUTES
1. Minutes of the Parks and Recreation Committee of July 8, 2020
CONSENT ITEMS
BUSINESS ITEMS
2. Parks and Recreation Master Plan and General Plan Element Update (Scott – 45 minutes)
Recommendation:
1. Review, discuss, and provide comments on the Master Plan Draft Capital Improvement
Program and Operational Cost Tables.
SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS
Parks and Recreation Committee Agenda for September 2, 2020
3 | P a g e
3. Subcommittee Liaison Reports (Chair) – 15 minutes)
a. Adult and Senior Programming: Commissioner Spector
b. Active Transportation Committee: Commissioner Webber
c. City Facilities (Fields, Golf, Pool, & Joint Use Facilities): Commissioner Applegate
d. Jack House Committee: Vacant
e. Tree Committee: Commissioner Thurman
f. Youth Sports Association: Commissioner Stowe
4. Directors’ Report (Avakian - 15 minutes)
5. Communication
ADJOURNMENT
To the meeting of the Parks and Recreation Committee as approved by the PRC to Wednesday ,
October 7 , 2020, at 5:30 p.m., via Webinar.
The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this
agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability
who requires a modification or accommodation in order to participate in a meeting should direct such request to t he Parks
and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device
for the Deaf (805) 781-7107.
Meeting audio recordings can be found at the following web address:
http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx
DRAFT Minutes – Parks and Recreation Commission Meeting of July 8, 2020 Page 1
Minutes - DRAFT
PARKS AND RECREATION COMMISSION
Wednesday, July 8, 2018
Special Meeting of the Parks and Recreation Commission
CALL TO ORDER
A Special Meeting of the San Luis Obispo Parks and Recreation Commission was called to order
on Wednesday, July 8, 2020 at 5:30 p.m. via telelconference by Chair Thurman.
ROLL CALL
Present: Commissioners Kari Applegate, Rick Blair, Sommer Sheffield, Andrew Webber,
Vice Chair Robert Spector, and Chair Rodney Thurman
Absent: Commissioner Adam Stowe
Staff: Parks and Recreation Director Greg Avakian and City Clerk Teresa Purrington
PUBLIC COMMENT ITEMS NOT ON THE AGENDA
None
--End of Public Comment--
APPROVAL OF MINUTES
1. Consideration of Minutes of the Parks and Recreation Commission Meeting of March
4, 2020.
ACTION: UPON MOTION BY VICE CHAIR SPECTOR, SECONDED BY
COMMISSIONER WEBBER, CARRIED 4-0-1-1 (COMMISSIONER STOWE ABSENT
AND CHAIR THURMAN ABSTAINING,) the Parks and Recreation Commission approved
the Minutes of the Regular Parks and Commission Meeting of March 4, 2020, as presented.
BUSINESS ITEMS
2. Parks and Recreation Master Plan and General Plan Element Update
Senior Planner Shawna Scott, Recreation Manager Devin Hyfield and Parks and Recreation
Director Greg Avakian provided a PowerPoint presentation and responded to Commission
inquiries.
DRAFT Minutes – Parks and Recreation Commission Meeting of July 8, 2020 Page 2
Public Comment
None
--End of Public Comment--
ACTION: No action taken recommendation was to receive presentation and provide
comments.
Commission recessed at 7:13 PM and reconvened at 7:21 PM with all Commissioners present.
3. Parks and Recreation Division Update during COVID-19 March – June 2020
Parks and Recreation Director Greg Avakian provided a PowerPoint presentation and
responded to Commission inquiries.
Public Comment
None
--End of Public Comment--
ACTION: No action taken recommendation was to receive presentation.
SUBCOMMITTEE LIAISON REPORTS
4. Subcommittee Liaison Reports – No reports provided.
a. Adult and Senior Programming: Commissioner Spector
b. Active Transportation Committee: Commissioner Webber
c. City Facilities (Fields, Golf, Pool, & Joint Use Facilities): Commissioner Applegate
d. Jack House Committee: Vacant e. Tree Committee: Commissioner Thurman
f. Youth Sports Association: Commissioner Stowe
UPDATES
5. Director Report
Parks and Recreation Director Avakian provided a brief update of current Parks and
Recreation programming.
ADJOURNMENT
The meeting was adjourned at 8:27 p.m. The next Regular Parks and Recreation Commission
meeting is scheduled for Wednesday, September 2, 2020 at 5:30 p.m., in the Parks and Recreation
Conference Room, 1341 Nipomo Street, San Luis Obispo, California.
APPROVED BY THE PARKS AND RECREATION COMMISSION: XX/XX/2020
Parks and Recreation Commission
Agenda Report Meeting Date: 09/02/2020
Item Number:
DATE: September 2, 2020
FROM: Greg Avakian, Parks and Recreation Director
Prepared By: Shawna Scott, Senior Planner, Community Development
SUBJECT: Parks and Recreation Master Plan and General Plan Element Update
RECOMMENDATION
1. Review, discuss, and provide comments on the Master Plan Draft Capital Improvement
Program and Operational Cost Tables
DISCUSSION
During the September 4, 2019 public meeting1, the Parks and Recreation Commission (PRC) received a
presentation from the project consultant, WRT on the Park-by-Park Assessment, which included: a
review of the full list of City park and recreation facilities; identification of the general physical condition
of each site; any relevant issues pertaining to site access and use; and park-specific recommendations
communicated by members of the public and the PRC during the Plan Update process. Based on these
factors, the presentation included preliminary park improvement recommendations and each park was
classified according to what type of improvements are needed. The September PRC meeting was the
first opportunity for public consideration of these preliminary Master Plan project recommendations,
and WRT-recommended tier designations including: Tier 1, Critical Park Improvements (Maintenance);
Tier 2, Strategic Park Improvements, Improvement of Existing Parks/Facilities; and Tier 3, “Visionary”
Park Improvements, New Opportunities.
Following WRT’s presentation and public comment, the PRC provided direction to staff to develop a
list of potential Parks and Recreation Element and Master Plan visionary and aspirational programs,
parks, facilities, and specific projects. At the November 6, 2019 public meeting, staff presented Draft
Themes/Strategies, Goals, and Concepts for PRC and public review, which will further inform the
revised project list.2 Based on public comments and questions and statements from the PRC, additional
information including presentation of quantified needs and deficiencies based on national standards was
identified as a key component to determine what projects should be included and prioritized in the Master
Plan and General Plan Element Update.
1 Parks and Recreation Commission Agenda Report, September 2019, available here.
2 Parks and Recreation Commission Agenda Report, November 2019, available here.
City of San Luis Obispo, Title, Subtitle
Parks and Recreation Master Plan and General Plan Element Update
Page 2
On March 4, 2020,3 Staff provided additional information for the PRC to consider, including a
Recreation Amenities and Level of Service Analysis that identified standards for parkland and recreation
and facility amenities based on the City’s current and future resident and daytime populations.
Information presented included potential locations for identified new facilities and amenities. It was
recognized by Staff and the PRC that these standards provide the base minimum to serve identified
populations, and that the City should strive to exceed these standards. In addition to the base needs,
aspirational amenities identified by the community were also recognized as important to include in the
Master Plan Update.
At the July 8, 2020 PRC meeting4, staff presented a Draft Vision, Goals, and Policies document and
received comments and direction from the PRC. The Vision statements, Goals, and Policies as amended
based on PRC input will be incorporated into the Draft Master Plan Update. The draft cost estimates for
park and facilities amenities were also presented for initial introduction and will be discussed further
during this current PRC meeting.
DRAFT COST ESTIMATES FOR PARK AND FACILITY AMENITIES AND OPERATIONS
The City’s consultant team, inclusive of Wallace Group and PROS Consulting, has prepared draft capital
and operational cost estimates for park and facility amenities for the PRC’s review (Attachment 1). The
identified costs include the initial capital investment, and operation and maintenance of parks and
amenities. Please note the draft cost table is not inclusive of all aspirational projects that are anticipated
to be included in the Master Plan. For example, projects such as land acquisition for parkland,
improvements at the golf course, Sinsheimer Stadium upgrades, or a new community center would
require a project-specific cost estimate. The cost estimate document includes guidelines and assumptions
that were considered by the consultant team including:
Annual operational funding required to athletic fields and parks per identified unit (field or acre);
Maintenance frequency per facility and park amenity, appliance, and other operational features
(i.e. lighting, mirrors, drinking fountains, mechanical systems, etc.);
Estimated maintenance labor hours for parks; and
Estimated lifecycle replacement schedule for facility and park amenities, appliances, and other
operational features.
The cost estimate document also presents recommendations for maintenance cost savings, such as
Adopt-a-Trail Programs, Adopt-a-Park Programs, and operational partnerships.
The PRC will receive a presentation on the cost estimates from WRT, Wallace Group, and PROS
Consulting, and staff and the consultants will be available to respond to questions raised by the
Commissioners and the public. This information is provided to the PRC and the public to help inform
future project prioritization to be incorporated into the Master Plan Update.
ATTACHMENT
1. Draft Capital and Operational Costs
3 Parks and Recreation Commission Agenda Report, March 2020, available here
4 Parks and Recreation Commission Agenda Report, July 8, 2020, available here
22-Jun-20
Architect: BEK
Checked by: EAS
NO. ITEM DESCRIPTION UNIT QTY UNIT PRICE TOTAL
DIAMOND ATHLETIC FIELD (ADULT - 350' FOUL LINE, 90' BASE)
1 IRRIGATION SF 86,000 3.50 301,000.00$
2 TURF (HYDROSEED) SF 86,000 0.50 43,000.00$
3 INFIELD MIX SF 11,050 3.00 33,150.00$
4 FIELD SIGNAGE / SCOREBOARD LS 1 45,000.00 45,000.00$
5 EQUIPMENT ( BASES, PITCHERS MOUND) LS 1 25,000.00 25,000.00$
6 BACKSTOP, FOUL POLES, DUGOUTS & TEAM BENCHES LS 1 150,000.00 150,000.00$
7 SPECTATOR SEATING (FREESTANDING BLEACHERS)LS 1 90,000.00 90,000.00$
8 LIGHTING LS 1 450,000.00 450,000.00$
9 PERIMETER FENCING (6' CHAIN LINK)LF 1,200 35.00 42,000.00$
Sub Total 1,179,150.00$
PERMITTING / CONSULTING 25%294,787.50$
GENERAL SITE PREP / SUPERVISION 25%294,787.50$
Grand Total 1,768,725.00$
DIAMOND ATHLETIC FIELD (YOUTH/ ADULT - 275' FOUL LINE, 60' BASE)
1 IRRIGATION SF 55,000 3.50 192,500.00$
2 TURF (HYDROSEED)SF 55,000 0.50 27,500.00$
3 INFIELD MIX SF 5,400 2.00 10,800.00$
4 FIELD SIGNAGE / SCOREBOARD LS 1 30,000.00 30,000.00$
4 EQUIPMENT (BASES, PITCHERS MOUND)LS 1 20,000.00 20,000.00$
5 BACKSTOP, FOUL POLES, DUGOUTS & TEAM BENCHES LS 1 30,000.00 30,000.00$
6 SPECTATOR SEATING (FREESTANDING BLEACHERS)LS 1 50,000.00 50,000.00$
7 LIGHTING LS 1 250,000.00 250,000.00$
8 PERIMETER FENCING (6' CHAIN LINK)LF 920 35.00 32,200.00$
Sub Total 643,000.00$
PERMITTING / CONSULTING 25%160,750.00$
GENERAL SITE PREP / SUPERVISION 25%160,750.00$
Grand Total 964,500.00$
DIAMOND ATHLETIC FIELDS (YOUTH - 200' FOUL LINE, 60' BASE)
1 IRRIGATION SF 28,200 3.50 98,700.00$
2 TURF (HYDROSEED)SF 28,200 0.50 14,100.00$
3 INFIELD MIX SF 3,800 2.00 7,600.00$
5 EQUIPMENT (BASES, PITCHERS MOUND)LS 1 10,000.00 10,000.00$
6 BACKSTOP, FOUL POLES, DUGOUTS & TEAM BENCHES LS 1 15,000.00 15,000.00$
7 SPECTATOR SEATING (FREESTANDING BLEACHERS)LS 1 30,000.00 30,000.00$
8 LIGHTING LS 1 200,000.00 200,000.00$
9 PERIMETER FENCING (6' CHAIN LINK)LF 650 35.00 22,750.00$
Sub Total 398,150.00$
PERMITTING / CONSULTING 35%139,352.50$
GENERAL SITE PREP / SUPERVISION 35%139,352.50$
Grand Total 676,855.00$
RECTANGLE ATHLETIC FIELDS (NATURAL TURF)
1 IRRIGATION SF 81,000 3.50 283,500.00$
2 TURF (HYDROSEED)SF 81,000 0.50 40,500.00$
3 GOAL/ NET (PAIR)LS 1 8,000.00 8,000.00$
4 LIGHTING LS 1 400,000.00 400,000.00$
5 PERIMETER FENCING (6' CHAIN LINK)LF 1,250 35.00 43,750.00$
Sub Total 775,750.00$
PERMITTING / CONSULTING 30%232,725.00$
GENERAL SITE PREP / SUPERVISION 30%232,725.00$
Grand Total 1,241,200.00$
PROJECT: CITY OF SAN LUIS OBISPO PARKS & RECREATION
CLIENT: CITY OF SAN LUIS OBISPO
PROJECT NO. 1458-0001
CONCEPTUAL STATEMENT OF PROBABLE COSTS
PARK FACILITIES / AMENITIES
Page 1 of 3
ATTACHMENT 1
NO.ITEM DESCRIPTION UNIT QTY UNIT PRICE TOTAL
RECTANGLE ATHLETIC FIELDS (SYNTHETIC TURF)
1 IRRIGATION SF 81,000 3.50 283,500.00$
2 TURF (SYNTHETIC WITH STRIPING; 8-YR LIFE SPAN) SF 81,000 14.00 1,134,000.00$
3 GOAL/ NET (PAIR) LS 1 8,000.00 8,000.00$
4 LIGHTING LS 1 400,000.00 400,000.00$
5 PERIMETER FENCING (6' CHAIN LINK)LF 1,250 35.00 43,750.00$
Sub Total 1,869,250.00$
PERMITTING / CONSULTING 10%186,925.00$
GENERAL SITE PREP / SUPERVISION 10%186,925.00$
Grand Total 2,243,100.00$
DISC GOLF COURSE (18 HOLE)
1 DISC GOLF BASKETS EA 18 650.00 11,700.00$
2 DISC GOLF TEE SIGNS EA 18 200.00 3,600.00$
3 CONCRETE TEE PADS EA 18 650.00 11,700.00$
Sub Total 27,000.00$
PERMITTING / CONSULTING 50%13,500.00$
GENERAL SITE PREP / SUPERVISION 50%13,500.00$
Grand Total 54,000.00$
PLAYGROUND AREA
1 PLAYGROUND EQUIPMENT LS 1 300,000.00 300,000.00$
2 PLAYGROUND SURFACING (12" DEEP EWF)SF 10,000 3.00 30,000.00$
3 CONCRETE CONTAINMENT CURB / RAMP LF 400 75.00 30,000.00$
Sub Total 330,000.00$
PERMITTING / CONSULTING 25%82,500.00$
GENERAL SITE PREP / SUPERVISION 25%82,500.00$
Grand Total 495,000.00$
DOG-PARK / OFF-LEASH DOG AREA
1 FENCING LF 1,000 95.00 95,000.00$
2 AGILITY EQUIPMENT LS 1 10,000.00 10,000.00$
3 GATES (2 PED, 2 SERVICE)EA 4 1,200.00 4,800.00$
4 HOSE BIB / DRY WELL LS 1 2,500.00 2,500.00$
5 LIGHTING (SAFETY LIGHTING IN KEY AREAS ONLY)LS 1 50,000.00 50,000.00$
Sub Total 112,000.00$
PERMITTING / CONSULTING 25%28,000.00$
GENERAL SITE PREP / SUPERVISION 25%28,000.00$
Grand Total 168,000.00$
TENNIS COURT (60' X 120')
1 FENCING / WINDSCREEN LF 360 110.00 39,600.00$
1 GATES EA 2 1,200.00 2,400.00$
2 POST-TENSION SLAB / SURFACING / STRIPING SF 7,200 19.50 140,400.00$
3 EQUIPMENT (NET, END POSTS, CENTER STRAP)EA 1 3,500.00 3,500.00$
4 LIGHTING LS 1 150,000.00 150,000.00$
Sub Total 336,000.00$
PERMITTING / CONSULTING 35%117,600.00$
GENERAL SITE PREP / SUPERVISION 35%117,600.00$
Grand Total 571,200.00$
PICKLEBALL COURT (30' X 60')
1 FENCING /GATE / WINDSCREEN LF 180 110.00 19,800.00$
2 POST-TENSION SLAB / SURFACING / STRIPING SF 1,800 19.50 35,100.00$
3 EQUIPMENT (NET, END POSTS, CENTER STRAP)EA 1 2,000.00 2,000.00$
4 LIGHTING LS 1 100,000.00 100,000.00$
Sub Total 157,000.00$
PERMITTING / CONSULTING 35%54,950.00$
GENERAL SITE PREP / SUPERVISION 35%54,950.00$
Grand Total 266,900.00$
Page 2 of 3
ATTACHMENT 1
NO.ITEM DESCRIPTION UNIT QTY UNIT PRICE TOTAL
OUTDOOR BASKETBALL COURT
1 FENCING /GATE (OPTIONAL) LF 300 75.00 22,500.00$
2 POST-TENSION SLAB / SURFACING / STRIPING SF 5,040 19.50 98,280.00$
3 EQUIPMENT (POST/HOOP) LS 1 10,000.00 10,000.00$
4 LIGHTING LS 1 100,000.00 100,000.00$
Sub Total 131,000.00$
PERMITTING / CONSULTING 35% 45,850.00$
GENERAL SITE PREP / SUPERVISION 35% 45,850.00$
Grand Total 222,700.00$
GROUP PICNIC AREA
1 SHELTER LS 1 95,000.00 95,000.00$
2 PICNIC TABLES - 8' EA 8 4,200.00 33,600.00$
3 TRASH RECEPTACLES EA 2 3,000.00 6,000.00$
4 BUILT-IN GRILL EA 1 15,000.00 15,000.00$
Sub Total 150,000.00$
PERMITTING / CONSULTING 35% 52,500.00$
GENERAL SITE PREP / SUPERVISION 35% 52,500.00$
Grand Total 255,000.00$
BIKE PUMP TRACK
1 EARTHWORK/EXCAVATION/GRADING LS 1 90,000.00 90,000.00$
2 FENCING /GATE LF 500 45.00 22,500.00$
3 FEATURES /SKILLS AREA LS 1 15,000.00 15,000.00$
Sub Total 128,000.00$
PERMITTING / CONSULTING 35%44,800.00$
GENERAL SITE PREP / SUPERVISION 35%44,800.00$
Grand Total 217,600.00$
ROLLER HOCKEY COURTS
1 FENCING /DASHER BOARDS / GATE LF 424 185.00 78,440.00$
2 POST-TENSION SLAB / SURFACING / STRIPING SF 11,000 19.50 214,500.00$
3 LIGHTING LS 1 150,000.00 150,000.00$
4 SCOREBOARD / SIGNAGE LS 1 45,000.00 45,000.00$
5 SPECTATOR SEATING (FREESTANDING BLEACHERS)LS 1 30,000.00 30,000.00$
Sub Total 518,000.00$
PERMITTING / CONSULTING 25%129,500.00$
GENERAL SITE PREP / SUPERVISION 25%129,500.00$
Grand Total 777,000.00$
SAND VOLLEYBALL COURTS
1 SAND PLAY SURFACING (24" DEEP)LS 1 45,000.00 45,000.00$
2 EQUIPMENT (NET, POLES, FOOTINGS AND LIMIT LINES)LS 1 40,000.00 40,000.00$
3 CONCRETE CONTAINMENT CURB LS 1 10,000.00 10,000.00$
4 LIGHTING LS 1 100,000.00 100,000.00$
Sub Total 195,000.00$
PERMITTING / CONSULTING 35%68,250.00$
GENERAL SITE PREP / SUPERVISION 35%68,250.00$
Grand Total 331,500.00$
ADDITIONAL NOTES:
WALLACE GROUP MAKES NO WARRANTY, EITHER EXPRESSED OR IMPLIED, THAT ACTUAL COSTS WILL
NOT VARY FROM THE AMOUNTS INDICATED AND ASSUMES NO LIABILITY FOR SUCH VARIANCES.
Page 3 of 3
ATTACHMENT 1
ANNUAL PARK OPERATION AND MAINTENANCE FUNDING
It is critically important to view the financial sustainability of the Parks and Recreation System through
the concept of “Total Cost of Ownership” as shown in the graphic below.
The Parks Division will need to closely monitor resources to ensure that the assets of the park system
reach the anticipated lifecycles. It is recommended that the Parks Division maintenance funding grow to
accommodate new park development in the future.
As the system grows, the following guidelines should be utilized to identify annual operational funding
required to maintain additional park acreage:
• Athletic Field Parks:
$12,000 - $15,000 per rectangular field;
$18,000 - $20,000 per diamond field;
$5,000 general acreage
• Community Parks: $7,500 - $9,000 per acre
• Neighborhood Parks: $8,500 - $10,000 per acre
• Open Space: $300 - $600 per actively managed acre
• Pocket Parks: $10,000 - $12,000 per acre
• Special Use Parks: Costs varies dependent upon amenities
• Recreation Corridors/Trails: $5-$5,500 per acre
• Regional Parks: Costs varies dependent upon amenities
*Please note, maintenance costs typically increase 2-3% annually.
1.1.1 MAINTENANCE STANDARDS
Maintenance standards are based on a Level (1), (2) and (3) modes (tasks and frequencies of each task)
and follow best practices as established by the National Recreation and Park Association. The division
can customize the standards based on the park and recreation values of the community and need to be
adopted and implemented by staff and followed regardless of whether work is performed by City staff
or third-party contractors. It is recommended that the City strive for Level 2 maintenance standards for
the division to strive to are found on the following pages:
ATTACHMENT 1
STRUCTURES
BATHHOUSE
Task Frequency
Bathhouse - Level 1 Maintenance
Goal: Present a neat and clean environment for users to
have a valuable experience
Clean, sweep and squeegee 7x/week
Clean and stock restrooms 7x/week
Wipe and clean mirrors 7x/week
Remove Graffiti 7x/week
Check Lighting / Electrical Outlets 7x/week
Trash remove 7x/week
Clean Trash Barrels As needed
Clean Windows 1x/month
Check Heating / cooling 7x/week
Major Mechanical System Inspection (Preventative
Maintenance)1x/month
Seasonal Mechanical System Startup 2x/year
Schedule Lighting, Mechanical Systems 1x/week
Seasonal start-up and close-up 2x/year
Change Rust Filters 1x/3 weeks
ATTACHMENT 1
CONCESSION BUILDING
FILTER/PUMP ROOM
Task Frequency
Concession Building - Level 1 Maintenance
Goal: Provide a clean, inviting area to eat.
Clean, sweep, vacuum 7x/week
Remove and/or replace Garbage Bags and Trash cans 7x/week
Clean and stock restrooms 7x/week
Clean windows 1x/week
Check Lighting 7x/week
Check Heating / Cooling 7x/week
Clean and wipe tables 7x/week
Check and clean storage areas 1x/week
Wash areas outside concession stands 7x/week
Update and paint signage 1x/year
Clean Patio 7x/week
Major Mechanical System Inspection (Preventative
Maintenance)1x/month
Seasonal Mechanical System Startup/Closing 2x/year
Schedule Lighting, Mechanical Systems 1x/week
Replace outdoor carpeting 1x/2 years
Clean carpeting 2x/year or as needed
Inspect furniture 1x/week
Task Frequency
Filter/Pump Room
Goal: To make the pump room easily accessible for the
staff to work in a safe environment
Clean/inspect Filters 7x/week
Check chemical balance 7x/week
Major Mechanical System Inspection (Preventative 1x/month
Seasonal Mechanical System Startup 2x/year
Inspect Pool Mechanical Systems 7x/week
Critical Pump Inspection 1x/5 years (to be verified)
ATTACHMENT 1
GAZEBO
IRRIGATION PUMP HOUSE
Task Frequency
Gazebo - Level 2 Maintenance
Goal: To present a recreational amenity capable of
hosting small weddings and group gatherings
Clean and sweep As needed
Remove and/or replace Garbage Bags and Trash cans As needed
Set-up Site As needed
Trim and Landscape As needed
Paint/Stain Gazebo 1x/2 years
Wash As needed
Inspect Electrical Systems 1x/year
Remove Graffiti 1x/week or as needed
Clean port-a-jons 7x/week
Pump port-a-jons 1x/week or as needed
Task Frequency
Irrigation Pump House
Goal: Create a maintenance area that is neat, clean, and
efficient.
Critical Pump Inspection 1x/5 years (to be verified)
Annual Preventative Maintenance/Inspection 1x/year
Monthly Preventative Maintenance/Inspection 1x/month
Open/Close 2x/year
Inspect flow rate/timing 3x/week
ATTACHMENT 1
MAINTENANCE BUILDING
Task Frequency
Maintenance Building - Level 2 maintenance
Goal: Create a maintenance area that is neat, clean, and
efficient.
Clean and sweep 1x/week
Store equipment 7x/week
Replace tools in original location 7x/week
Clean and stock restrooms 7x/week
Store supplies As needed
Winterize stored equipment As needed
Check Lighting 7x/week
Check Heating / Cooling 7x/week
Junk removal and disposal 1x/week
Clean and wash driveways 1x/week
Clean and maintain parking lots 1x/week
Major Mechanical/Chemical System Inspection
(Preventative Maintenance)1x/month
Seasonal Mechanical System Startup 2x/year
Inspect Lifts/Elevators 1x/year
Inspect Fuel Tanks 1x/week
State Inspection of Fuel Tanks 1x/year
Inspect Used Oil Tanks 1x/monthly
Remove Used Oil and Recycle Filters As needed
Inspect/clean wash pads 7x/week or as needed
Inspect/clean mix/load pads 7x/week or as needed
Inspect chemical storage areas 7x/week
Review/update emergency response plans (OSHA,
MDEQ)1x/year
ATTACHMENT 1
SHELTER
RESTROOMS
Task Frequency
Shelter - Level 2 maintenance
Goal: To provide a quality picnic or outing experience.
Clean and sweep 1x/week
Remove and/or replace Garbage Bags and Trash cans 5x/week
Set-up Site As needed
Trim and Landscape 1x/2 weeks
Paint Pavilion 1x/2 years
Power wash As needed
Clean grills As needed
Check/Spray for hornets, wasps As needed
Inspect Electrical System 1x/year
Clean port-a-jons 7x/week
Pump port-a-jons 1x/week or as needed
Inspect Picnic Tables 1x/week or as needed
Inspect/Remove Debris from Roof 7x/week or as needed
Remove Graffiti 1x/week or as needed
Setup Tables for Event As needed
Inspect windows and building sides 1x/week or as needed
Task Frequency
Restrooms - Level 2
Goal: Provide a clean, hygienic facility for people to use
Clean and restock 5x/day
Mow 1x/week
Odor removal 5x/week
Trim 1x/week
Repair vandalism As needed
Wash aprons 1x/week
Remove and/or replace Garbage Bags and Trash cans 7x/week
Paint trash barrels 1x/year
Monthly Mechanical Inspection 1x/month
Schedule Lighting, Mechanical Systems 1x/week
ATTACHMENT 1
STORAGE BUILDINGS
Task Frequency
Storage Building- Level 3 Maintenance
Goal: Provide a safe, clean and accessible storage
facility to maximize the County's equipment and supply
v alue
Inventory and removed unused materials 1x/year
Clean 1x/monthly or as needed
Check electricity 1x/year
Paint 1x/5 years
Spray for bugs As needed
Major Mechanical/Chemical System Inspection
(Preventative Maintenance)1x/month
ATTACHMENT 1
PARK GROUNDS
DISC GOLF
GENERAL TURF INCLUDING DOG PARKS
Task Frequency
General Park - Warm Weather Grass - Level 2
Goal: Provide a quality park look that is green, safe and
enticing to use
Mow/Trim (1 1/2") March 1 through March 31 1x/14 days
Mow/Trim (2") April 1 through October 31 1x/7 days
Mow/Trim (2")November 1 through November 30 1x/14 days
Mow/Trim (2") December 1 through February 28 1x/month
Overseed As needed
Fertilize As needed
Apply weed control As needed
Prune trees As needed
Trim Shrubs As needed
Pick up trash prior to mowing Every Mow
Control pests As needed
Manage leaves 2x/year and as needed
Line Trim 1x/week
Edge 1x/year
Task Frequency
Disc Golf Course
Goal: To provide a safe area for riders and spectators
that is well maintained and provides an enjoyable
experience for participants and users
Baskets are inspected for damage and replaced 1x/Week
Grass for fairways are mowed 1x/Weekly
Tee boxes inspected and repaired As needed
Signage inspected and repaired 2x/Daily
Garbage picked up 1x/Daily
Restrooms cleaned 1x/Daily
Informational signs inspected and updated 1x/week
ATTACHMENT 1
HERBICIDE APPLICATION
MULCH
Task Frequency
Herbicide Application
Goal: Provide a quality park look that is weed-free
Pre-Emergent Weed Control in Non-Lawn Areas 2x/year Spring and Fall
Post-Emergent Weed Control As needed
Task Frequency
Mulch - Level 2
Goal: To provide a preventative weed supply to reduce
staff cost
Apply Mulch 2x/year or as needed
Weed Control 2x/year or as needed
ATTACHMENT 1
NATURAL AREA MAINTENANCE
Task Frequency
Natural Community Area
Goal: Complete inventory and restoration maintenance
tasks requisite for the ecological health and function of
park natural communities.
Treatment Monitoring project-specific
Sample Water project-specific
Cut/ Herbicide As needed
Spray Herbicide As needed
Plant/ Seed As needed
Collect Seed As needed
Create Burn Break As needed
Flag/ Mark Features As needed
Brush/ Vegetation Removal As needed
Tree Removal As needed
Install/ Repair Nestbox As needed
Install Signage As needed
Perimeter Walk As needed
Perimeter Clearing As needed
Remove Trash As needed
Close Trail As needed
Mow Trail As needed
Mow/ Brushog As needed
Suspend Mowing As needed
ATTACHMENT 1
ORNAMENTAL ENTRYWAY
PLAYING FIELDS
Task Frequency
Playing Fields - Baseball / Softball / Soccer / Multi-use -
Level 2
Goal: To provide a high-quality and safe field that
encourages greater use among the community for
practice, games and tournaments
Mowed 1x/week
Overseed 2x/year
Fertilizer 2x/year
Aerate 2x/year
Drag / Line fields for games 7x/week
Pick up trash and clean during events 7x/day
Inspect bleachers /scoreboards / security lighting 1x/week
Water ( 1 inch / week)As needed
Paint Backstops 1x/2 years
Task Frequency
Ornamental - Entryway / Signage Planting: Level 1
Goal: To provide a positive image of a park and / or a
hospitality facility that promotes the Gilbert Parks and
Recreation brand
Plant landscape flowers (annuals)2x/year
Perennial Plants/Shrub Maintenance 3x/year
Flowerbed preparation 1-2x/year
Mulch 1x/year and as needed
Aeration, Fertilizer, Weed Control 1x/2 weeks or as needed
Create floral display 3x/year
Clean weeds from beds 1x/week or as needed
Prune and deadhead flowers 1x/week
Repaint signs 1x/year
Water As needed
Trim Trees 1x/year
Inspect and adjust irrigation heads 1x/week
Replace/supplement Bulbs 1x/2 years
Inspect, adjust accent lighting (and timers)1x/month and as needed
ATTACHMENT 1
SHRUB MAINTENANCE
TRAILS
Task Frequency
Shrub Maintenance
Goal: Ensure proper growth and preserve health of
shrubs
Removal of Frost Damaged Plants Between March 1 -March 31
General Trimming 3x/year
Task Frequency
Trail
Goal: Hard Surface - To provide a quality surface for
walking, running or bicycling for all ages and types of
visitors
S oft surface: To provide a reasonable level of trail
quality for walking, running or biking that does not
have to meet ADA standards
Trim/Prune 2x/year or as needed
Mow 2-4x/month
Surface Repair 1x/month and as needed
Inspection 1x/week and following major
Major Inspection 1x/year
Seasonal Maintenance and event preparation 3x/year
Spray weed control As needed
Inspect/change way-finding signage 3x/year
Clean/Blow Paved Trails 1x/week or as needed
ATTACHMENT 1
T REE MAINTENANCE
Task Frequency
Tree Maintenance
Goal: Ensure proper growth and preserve health of
trees
Clearance Pruning As needed
Prune small trees Every two years
Prune large trees Every seven years
Plant trees Annually
Order trees As needed
Monitor Tree Health Continuously
Mulch trees Annually
Collect Inventory data As needed
Tree removal As needed
Stump removal As needed
Cite Hazard Trees for removal As needed
Water trees 1x/week
Weed control 3x/year
ATTACHMENT 1
PARK AMENITIES
BENCH
BIKE RACK
DOG WASTE DISPENSER
Task Frequency
Bench
Goal: Ensure they are in good condition, are updated,
safe and offer an enjoyable experience to the users
Inspect 3x/year
Paint, refinish 1x/year or as needed
Task Frequency
Bike Rack
Goal: Ensure they are in good condition, are updated,
safe and offer an enjoyable experience to the users
Inspect 3x/year
Paint, refinish 1x/year or as needed
Task Frequency
Dog Waste Bag Dispenser
Goal: Ensure they are in good condition, are updated,
safe and offer an enjoyable experience to the users
Inspect, restock 5x/week
Replace As needed
ATTACHMENT 1
DRINKING FOUNTAIN
FENCING
Task Frequency
Drinking Fountain
Goal: Ensure they are in good condition, are updated,
safe and offer an enjoyable experience to the users
Inspect, clean 7x/week
Repair As needed
Task Frequency
Fence - Level 2 Maintenance
Goal: Support the asset for security, image, boundaries,
and play areas.
Inspect 1x/year and following storms
Repair As needed
Replace As needed
Repaint (potentially through electrostatic technique)As needed
Vegetation Control 1x/year and as needed
ATTACHMENT 1
GATE
GRILL
HARDSCAPE - BRIDGE
Task Frequency
Gate - Level 2 Maintenance
Goal: Support the asset for security, image, boundaries,
and play areas.
Inspect 1x/month and following storms
Repair As needed
Replace As needed
Repaint (potentially through electrostatic technique)As needed
Vegetation Control 1x/year and as needed
Task Frequency
Grill
Goal: Ensure they are in good condition, are updated,
safe and offer an enjoyable experience to the users
Inspect, remove coals 7x/week
Paint 1x/year
Task Frequency
Hardscape - Bridge
Goal: To provide a safe high quality amenity for people
to walk, bike or run
Clean As needed
Inspect 1x/week
Repair As needed
Apply ice solvents (no salt)As needed
Structural Inspection 1x/5 years
ATTACHMENT 1
HARDSCAPE – PARKING LOT
HARDSCAPE – POOL DECK
Task Frequency
Hardscape -Parking Lot
Goal: To provide a quality, pothole free facility to park
on
Clean 1x/week
Stripe Paved, Paint Bumper Blocks 1x/2 years
Inspect 7x/week
Repair As needed
Grade/Chloride gravel parking 2 or 3x/year
Inspect Signs 7x/week
Major Inspection 1x/year
Mill and Cap Asphalt 1x/15-20 years or as needed
Fill cracks 1x/year and as needed
Seal 1x/2 years
Safety Inspection (lighting, vegetation, etc)1x /year
Inspect, Repair, Flush Storm Sewer Systems 1x/year
Sweep Parking lot 1x/year
Plow/salt As needed
Task Frequency
Hardscape -Pool deck
Goal: To provide a safe, quality walking surface for a
people to access the aquatic facility
Clean and dry 7x/week
Inspect 7x/week
Repair As needed
Paint safety signs and depth levels 1x/year
Clean Drains 1x/week
Setup/Take down seasonal Amenities 2x/year
ATTACHMENT 1
HARDSCAPE - ROAD
HARDSCAPE - SIDEWALK
Task Frequency
Hardscape -Road
Goal: Provide a quality surface for people to access for
driving, bicycling, walking or running
Clean and sweep 1x/year or as needed
Marked 1x/two years
Mowed on both sides 1x/week
Check signs 1x/week
Repair As needed
Overlays 1x/10 years
Seal potholes / cracks 1x/year
Inspect and repair gravel edge 1x/year and as needed
Task Frequency
Hardscape - Sidewalk
Goal: Provide a quality surface for people to access for
bicycling, rollerblading, walking or running
Clean and sweep 1x/year or as needed
Repair/Replace As needed
Inspect and repair gravel edge 1x/year and as needed
Remove Snow As needed
Edge 2x/year and as needed
Major Inspection 1x/year
Weed Control As needed
ATTACHMENT 1
HARDSCAPE – WOOD DECK
IRRIGATION SYSTEM
NETS
Task Frequency
Hardscape - Wood Deck
Goal: Provide a safe amenity for people to enjoy a
program for activity or observation
Sweep/clean 1x/week
Power wash 1x/2 years
Reset Nails/Screws 1x/2 years
Stain 1x/2 years
Remove Snow/Ice As needed
Major Inspection 1x/year
Repair As needed
Task Frequency
Irrigation System
Goal: To provide a sustainable, well-maintained and
water- efficient system for irrigating grounds to ensure
high quality surfaces and playing experience
Open/Close Irrigation 2x/year
Inspect, adjust, water volume 1x/week
Task Frequency
Nets
Goal: Ensure they are in good condition, are updated,
safe and offer an enjoyable experience to the users
Inspect, restock 1x/week
Repair As needed
ATTACHMENT 1
PICNIC TABLE
PLAYGROUNDS
Task Frequency
Picnic Table
Goal: Ensure they are in good condition, are updated,
safe and offer an enjoyable experience to the users
Inspect 1x/year
Stack/Distribute 2x/year
Repair As needed
Wash (shelter tables)7x/week
Task Frequency
Playgrounds and equipment - (All types) - Level 1
Maintenance
Goal: To adhere to and exceed National Playground
Safety Standards
Inspect and document; 1x/month
Major Annual Inspection 1x/year
Repair Immediately
Clean and pickup trash 7x/week
Remove vandalism As needed
Inspect water fountains, where applicable 7x/week
Mow areas around the playground 1x/week
Inspect playground parking lot, picnic tables and visitor
benches 1x/week
Rake sand, woodchips, gravel, fiber mulch 1x/week
Seal rubberized, poured in place 1x/year
Remove/Replace Fiber Mulch 1x/3-5 years
Replace 1x/15 years
Inspect for Pests/Bees/etc 1x/2 weeks
ATTACHMENT 1
PLAYING COURTS – BASKETBALL/PICKLEBALL/TENNIS
PLAYING COURTS – HORSESHOE PIT
Task Frequency
Playing Courts - Basketball/Pickleball/ Tennis
Goal: To provide a safe and quality surface for practice
or competitive type events
Clean and sweep 5x/week
Inspect stripes 1x/year
Inspect fences 1x/month
Inspect nets and pole, where applicable 1x/week
Repair As needed
Inspect lighting 1/x week
Major Inspection 1x/year
Task Frequency
Playing Courts - Horseshoe Pit
Goal: To provide a safe and quality surface for practice
or competitive type events
Evaluate stakes for vertical position 1x/month
Mow 1x/week
Replace backboards 1x/5 years or as needed
Update player thrower lanes 1x/year
Major Inspection 1x/year
Edge and supplement sand 1x/year and as needed
Paint Backboards 1x/year
ATTACHMENT 1
PLAYING COURTS – SKATE PARK
SIGNAGE
TRASH CAN
Task Frequency
Playing Courts - Skate Park
Goal: To provide a safe and quality surface for practice
or competitive type events
Inspect lighting 1x/month
Repair As needed
Trash pick-up 7x/week
Major Inspection 1x/year
Seal 1x/2 years
Inspect for Pests/Bees/etc 1x/week
Inspect skate park features 1x/month
Fill Cracks 1x/year
Task Frequency
Sign
Goal: Inform users in a clear concise manner
Inspected System-wide 1x/year
Inspected by park 1x/week
Repair/Level As needed
Remove vandalism As needed
Transition Summer/Winter sign 2x/year
Inspect Entrance Sign 1x/year
Paint Entrance Sign 1x/5 years
Paint Other Signs 1x/year or as needed
Remove/Replace Seasonal Signs 2x/year
Task Frequency
Trash Cans
Goal: Ensure they are in good condition, are updated,
safe and offer an enjoyable experience to the users
Empty 7x/week
Clean 1x/week
ATTACHMENT 1
1.1.2 LABOR HOURS
• A key driver of establishing operational funding based on maintenance standards is quantity of
labor hours required to meet the standards. The number of labor hours, on average, required to
manage and maintain the parks system to the standards provided in the previous section is as
follows:
o Pocket Parks: 323-375 annual labor hours per acre
o Neighborhood Parks: 250-300 annual labor hours per acre
o Community Parks: 200-250 annual labor hours per acre
o Regional Parks: Varies based on amenities
o Special Use Parks: Varies based on amenities
1.1.3 PARK MAINTENANCE OTHER RECOMMENDATIONS
• Cost Avoidance: Maintenance operations are typically spent in divisions that do not have direct
revenue sources that can offset expenditures. There are opportunities, however, to reduce
expenditures through the following strategies.
• Adopt-a-Trail Programs: These are typically small-grant programs that fund new
construction, repair or renovation, maps, trail brochures, and facilities (bike racks,
picnic areas, birding equipment, etc.), as well as providing maintenance support. These
programs are similar to the popular “adopt-a-mile” highway programs most states utilize.
Adopt-a-trail programs can also take the form of cash contributions in the range of
$12,000 to $16,000 per mile to cover operational costs.
• Adopt-a-Park Programs: These are small-grant programs that fund new construction and
provide maintenance support. Adopt-A-Park programs can also take the form of cash
contributions in the range of $1,000 to $5,000 per acre to cover operational costs.
• Operational Partnerships: Partnerships are operational funding sources formed from
two separate agencies, such as two government entities, a non-profit and a public
agency, or a private business and a public agency. Two partners jointly share risk,
operational costs, responsibilities, and asset management based on the strengths of each
partner.
1.1.4 SYSTEMATIC APPROACH TO CONTRACTING SERVICES
Through the development of management processes, the Parks Division should track unit activity costs
through the implementation of a work order management system and in turn, internally analyze the unit
cost to have work performed work by community partners, volunteers or a third-party vendor.
ATTACHMENT 1
1.1.5 LIFECYCLE REPLACEMENT SCHEDULE
Amenities Unit
Suggested
Lifecycle
(in years)
Average
Replacement
Cost
(per Unit)
Notes
Aquatic Center SF 35 $400-$500 Dependent upon type of pool
Recreation Building SF 50 $425
Barricades EA 25 $500 Assume Double swing gates used to close parks
Baseball/Softball Field (Lighted) - Metal Halide EA 25 $325,000 To retrofit to LED, cost is $500 more per bulb
Basketball - Outdoor Court (Lighted)EA 25 $85,000
BBQ Grill EA 10 $500
Benches EA 15 $1,000 Metal with Powder Coating
Bike Rack EA 10 $350 Metal with Powder Coating
Concession Stands SF 25 $250 per square foot cost
Disc Golf Hole EA 15 $1,000 Per hole cost
Dog Parks (Lighted)AC 25 $70,000 per acre cost
Drinking Fountain EA 10 $6,000
Emergency Phone EA 15 $1,800 assumes replacement of public phone with
emergency phone
Fit Course Course 10 $900 Assumes cost of single piece of equipment
Flag Pole EA 35 $3,200
Fountain EA 30 $1,500 Highly dependent upon complexity and size of
fountain
Gardens SF 30 $.02-$.05 Dependent upon type of garden
Horseshoe Pit EA 30 $6,000 Rebuild New
In-Line Hockey (lighted) EA 20 $75,000 Assumes lighted
Lake AC 25 $500,000 per acre
Parking Space EA 25 $5,000 New Build
Pedestrian Bridge LF 50 $500-$2000 Highly dependent upon complexity of the crossing
Picnic Tables EA 15 $1,500
Playground (Shaded)EA 10 $250,000 2-5 year old and 5-12 year old components
Racquetball Court EA 25 $50,000
Ramada/Shelter 10 x 10 EA 35 $50,000
Ramada/Shelter 20 x 20 EA 35 $85,000
Restroom EA 25 $250,000
Restroom SF 25 $250-$350 per square foot cost
Scoreboard EA 10 $55,000 Digital on pedestal
Shade Canopys (separate from Playgrounds)EA 10 $30,000
Shuffleboard Court EA 20 $8,500
Signage (Monument-Park Name)EA 25 $12,000
Signage (Rules & Reg)EA 10 $500
Skate Park above ground SF 10 $30
Skate Park in-ground SF 30 $150
Soccer Field (Lighted) - Metal Halide EA 25 $1,000,000 Buld New; To retrofit to LED, cost is $500 more
per bulb
Tennis Court (Lighted) EA 20 $140,000
Trail (Decomposed Granite)LF 25 $8-$12
Trail (Paved)LF 25 $60 Material Dependent - assume concrete
Trash (Receptacle)EA 15 $1,000
Volleyball Court (Sand)EA 30 $16,000
Walkways LF 25 $60 Assume concrete
ATTACHMENT 1