HomeMy WebLinkAboutItem 03 - Advisory Body Appointments for Unscheduled Vacancies (CHC, ARC, TBID)
Department Name: Administration
Cost Center: 1021
For Agenda of: September 15, 2020
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Teresa Purrington, City Clerk
Kevin Christian, Deputy City Clerk
SUBJECT: ADVISORY BODY APPOINTMENTS FOR UNSCHEDULED VACANCIES
RECOMMENDATION
Confirm appointments to the Architectural Review Commission (ARC), Cultural Heritage
Committee (CHC), and the Tourism Business Improvement District Board (TBID), as
recommended by the Council Liaison Subcommittees detailed below.
DISCUSSION
Recruitment for unfilled vacancies has continued for the ARC and CHC since the annual
recruitment cycle at the beginning of the year. Our recent mid-year recruitment push for various
advisory body vacancies was successful in generating multiple candidates for open positions on
both the ARC and CHC. Teleconference interviews with the candidates for these two
commissions were held by the Council Liaison Subcommittee on September 2, 2020.
Additionally, on September 1, 2020 a member of the Tourism Business Improvement District
Board resigned, creating an unscheduled vacancy for this Advisory Body.
Architectural Review Commission: Based on background experience and interview performance,
the Council Liaison Subcommittee found Ashley Mayou to be their preferred fit for the ARC at
this time, and therefore recommends her for appointment to fill the open seat for the remainder
of the 4-year term, ending March 31, 2024.
Cultural Heritage Committee: There are currently three open seats on the seven-member
committee, meaning that there are just enough members to establish a quorum. This puts the
committee in danger of not being able to take action on items brought before them should a
member be absent or have a conflict of interest. The Council Liaison Subcommittee interviewed
two applicants for the committee and recommends the appointment of Karen Edwards and
Wendy McFarland to fill the remainder of the two, four-year terms, ending March 31, 2023.
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Tourism Business Improvement District Board: The Council Liaison Subcommittee for the TBID
held interviews on July 28, 2020, with current Chair John Conner attending. At that time the
Council Liaison Subcommittee recommended David Smith for future appointment should a
vacancy occur. The Council Liaison Subcommittee was consulted for the current unscheduled
vacancy and recommends David Smith to the remainder of the vacant four-year term, expiring
March 31, 2021.
Recruitment continues for vacancies on the following Advisory Bodies as listed:
• Citizens’ Revenue Enhancement Oversight Commission – One three-year position with a
term expiring June 30, 2022.
• Construction Board of Appeals – One four-year position with a term expiring March 31,
2022.
• Cultural Heritage Committee – One four-year position with a term expiring March 31, 2024.
• Human Relations Commission – One four-year position with a term expiring March 31, 2022.
Policy Context
The Advisory Body Handbook, last adopted by City Council in February 2018, outlines the
recruitment procedures, membership requirements, and term limits. Also contained in the
Advisory Body Handbook are the bylaws for all advisory bodies, some of which include
additional membership requirements. Additionally, the City Council Policies and Procedures
Manual, last adopted in August 2019, describes the “Appointment Procedure” and “Process” for
Advisory Body appointments. Recruitment and appointment recommendations were performed
in conformance with all recruitment procedures, processes, and bylaws found in these resources.
Public Engagement
Recruitment for both the ARC and CHC has been open continuously since December 2019, was
advertised in print media, posted on the City website and social media, and has been listed and
noticed as required by the “Maddy Act” (GC 54972, Local Appointments List). The unscheduled
vacancy on the TBID was posted on the City website along with being listed and noticed as
required by the “Maddy Act” (GC 54972, Local Appointments List).
CONCURRENCE
The Council Liaison Subcommittees concur with the recommendations.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended actions in this
report, because the action does not constitute a “Project” under CEQA Guidelines sec. 15378.
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FISCAL IMPACT
Budgeted: N/A Budget Year: 2020-21
Funding Identified:
Fiscal Analysis:
Funding Sources Current FY Cost
Annualized
On-going Cost
Total Project
Cost
General Fund N/A
State
Federal
Fees
Other:
Total
There is no additional impact for appointment of Advisory Body members.
ALTERNATIVES
Council could recommend changes to the recommended appointments or direct staff to re-
open recruitment for additional candidates. This is not recommended for the CHC as the low
number of appointed members jeopardizes their ability to take action on items brought before
them. It is not recommended for the ARC as the Council Liaison Subcommittee has now
interviewed four candidates (two during the annual recruitment and two in September) and feel
they have been quite thorough in their consideration of applicants and the Council’s needs in
their selection process. At this time there are no further applicants for the TBID and therefore
recruitment would have to begin anew for this board.
AVAILABLE FOR REVIEW
All applications are available for public review, by request, in the Office of the City Clerk, which
can be reached at (805) 781-7100 or cityclerk@slocity.org during normal business hours.
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