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Home My WebLink About9/10/2020 Item 1, Magee City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Orientation Diversity, Equity, and Inclusion Task Force Agenda, Regular Meeting, Sept 10, 2020 All comments submitted will be placed into the administrative record of the meeting. 5:30 pm REGULAR MEETING TELECONFERENCE Available on Zoom CALL TO ORDER: Task Force Coordinator, Dale Magee ROLL CALL: Task Force Member Michael Boyer, Renoda Campbell, Dusty Colyer- Worth, Amman Fasil Asfaw, Noha Kolkailah, Maxine Kozler Koven, Jenell Navarro, Matthew Melendrez, Vanessa Parsons, Katherine Soule, Erica A. Stewart, and Oscar Velasco-Vargas WELCOME Opening Comments by the Mayor Heidi Harmon and City Manager, Derek Johnson PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (Not to exceed 15 minutes total) The DE&I Task Force welcomes your input. At this time, people may address the Task Force about items not on the agenda. Persons wishing to speak should come forward and state their name and city of residence. Comments are limited to three minutes per person. Items raised at this time are generally referred to the staff and, if action by the Task Force is necessary, may be scheduled for a future meeting. BUSINESS ITEMS 1. Introductions of Task Force Members, facilitator, support staff. (Magee, Makekau – 15 minutes) 2. Brown Act Overview and Requirements. (City Attorney – 20 minutes) 3. Task Force Purpose, Expectations, Roles, Community Agreements (Makekau – 40 minutes) 4. HRC Considerations (Vereschagin, Campbell – 10 minutes) DE&I Task Force, September 10, 2020 Page 2 5. Overview of Upcoming Meetings and Proceedings (Makekau, Magee – 20 minutes) a. Upcoming NOFA review and process b. Chairperson selection c. Learning Sessions & Discussion Model COMMENT & DISCUSSION 6. Items from Task Force Members (30 minutes) ADJOURNMENT The next Regular Meeting of the Diversity, Equity, and Inclusion Task Force is scheduled for Thursday, September 17, 2020 at 5:30 p.m., via teleconference. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. Agenda related writings or documents provided to the Task Force are available for public inspection on the City’s website: http://www.slocity.org/government/advisory-bodies Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/Browse.aspx?id=43&dbid=0&repo=CityClerk DE&I Task Force, September 10, 2020 Page 3 Purpose, Outcomes Task Force Purpose Aid in advancing diversity, equity, and inclusion in San Luis Obispo by engaging with community leaders and in collaboration with each other. The Diversity, Equity and Inclusion Task Force (DEI-TF) will focus in on the needs of SLO’s most marginalized communities and provide critical expertise for determining target areas and priorities that the City should and could begin to address and improve, in partnership or otherwise support through funding. Task Force Outcomes Award NOFA / Grant Funds, Recommendations to the Human Relations Commission, Recommendations to the City 1. Review and selection of grantees for the $120,000 allotted by the City. o Including review of NOFA prior to release. 2. DEI-TF will identify greatest needs that the City would be able to address, and recommendations on best ways to lesson those gaps. This will be facilitated by: o Participation in community listening sessions in an effort to contextualize the diverse experiences and needs within San Luis Obispo. (These listening sessions are not meant to be a comprehensive rep resentation of all the equity gaps/community needs in San Luis Obispo.) o Utilization of each Member’s personal and professional experience, and community networks. 3. Members will collectively and collaboratively develop recommendations for a potential DE&I Major City Goal and for enhancing the Human Relations Commission. Things to Keep in Mind • Each of you were selected intentionally and your expertise and experiences are incredibly valued. • The Task Force is not intended to address all equity gaps in San Luis Obi spo. There is room and a need for everyone and every organization to do their part. • The work of the Task Force is only a part of what must be a long -term effort to create and sustain a more diverse, equitable, and inclusive San Luis Obispo. • The challenge will be collectively identifying priorities and areas of focus. • Please utilize the recommendations you generate for both improving the community now, and as a strategy for continuing this work beyond the Task Force timeline. DE&I Task Force, September 10, 2020 Page 4 Demographics of SLO City Below is a table of demographics for the City of San Luis Obispo pulled from the U.S. Census Bureau. These are snapshot pieces of information to provide you with additional context of our community. You can find additional information here: https://www.census.gov/quickfacts/fact/table/sanluisobispocitycalifornia/HEA775218#H EA775218 San Luis Obispo, CA Population Estimate 2019 47,459 Race and Ethnicity White 84.2% Black or African American 2.2% Indigenous American Indian and Alaska Native 0.4% Asian 5.8% Native Hawaiian and Other Pacific Islander 0.0% Two or More Races 3.6% Latinx 18.3% Families and Living Arrangements Language other than English spoken at home (2018) 17.0% Education High school graduate or higher, percent of persons age 25 years+, 2014-18 92.7% Bachelor’s degree or higher, percent of persons age 25 years+, 2014 -18 49.6% Health With a disability, under age 65 years, 2014-2018 5.5% Persons without health insurance, under age 65 years 6.2% Business Minority-owned firms, 2012 13.5% Nonminority-owned firms, 2012 78.6% DE&I Task Force September 2020 Page 5 City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo MEMBER Residence Profession; Community Involvement Cal-Poly 1) Amman F. Asfaw SLO CP Grad Student; Black Student Life leader X 2) Dusty Colyer-Worth SLO SLO Chamber of Commerce; GALA committee member 3) Erica A. Stewart SLO Human Resources, Cal Poly; City Council member X 4) Jenell Navarro GB Chair, Ethnic Studies, Cal Poly X 5) Katherine Soule SLO Director, UC Cooperative Extension; GALA Board of Directors 6) Michael Boyer AG Founder, Diversity Coalition of SLO County 7) Matthew Melendrez SLO Executive Team, Lenses DE&I Institute 8) Maxine Kozler Koven SLO Director, LDR Ventures; CIE advisor 9) Oscar Velasco-Vargas SLO Central Coast Coalition for Undocumented Student Success X 10) Noha Kolkailah AG Teacher, SLOHS; Founder/President, Peace Academy 11) Renoda Campbell SLO SLO City Human Relations Commission X (Ret) 12) Vanessa Parsons SLO Teacher and Equity Team member, SLCUSD Beya Makekau, Facilitator SLO Director, Office of University Diversity & Inclusion, Cal Poly X Task Force Support DE&I Task Force Members Approved September 1, 2020 Heidi Harmon, Mayor hharmon@slocity.org / 805.540.4137 Derek Johnson, City Manager djohnson@slocity.org / 805.781.7114 Dale Magee, TF Coordinator Dale@CatlalystConsulting.biz 805.440.8588 DE&I Task Force, September 10, 2020 Page 6 DE&I TASK FORCE – MEETING SCHEDULE / CONTENT - Provided to Task Force 09.08.20 Meeting #1 Thurs Sept 10 5:30 – 8:00pm Meeting #2 Thurs Sept 17 5:30 – 7:30pm Meeting #3 Thurs Sept 24 5:30 – 8:00pm Meeting #4 Thurs Oct 1 5:30 – 7:30pm ORIENTATION Brown Act Purpose, Roles Community Agreements Discussion Look Ahead: -NOFA -Chairperson selection -Law Enforcement session, 9/17 Post-Meeting Homework Draft NOFA SLO PD Annual Report, Mar 20 Consider Chair selection all sessions are intended to provide current, local context to help TF Members make informed, impactful decisions and recommendations NOFA REVIEW Input prior to 9/18 release LISTENING SESSION Law Enforcement Chief Deanna Cantrell Chief Jim Gardiner (ret) - Presentation - Q&A - Discussion - Recommendations (TF’s first thoughts) - Wrap Up Post-Meeting Homework TBD LISTENING SESSIONS LGBTQ+ Invited Presenters: Samuel Byrd Michelle Call, GALA E.D. TF Members (if self-select) - Presentation - Q&A Undocumented Invited Presenters: Coalition for Undocumented Student Success Cuesta’s Monarch center (inc. APIDA rep) - Presentation - Q&A Full Group Discussion (with both presenter groups) -Recommendations (TF’s first thoughts) -Wrap Up Post-Meeting Homework Cal Poly Experience (CPX) Climate Study TBD LISTENING SESSION LatinX Invited Presenters: Latino Outreach Council Promotoras Collaborative TF Members (if self-select) - Presentation - Q&A - Discussion - Recommendations (first thoughts) - Wrap Up Post-Meeting Homework TBD DE&I Task Force, September 10, 2020 Page 7 Meeting? Thurs Oct 8 5:30 – 7:30pm Meeting #5 Thurs Oct 15 5:30 – 7:30pm Meeting #6 Thurs Oct 22 5:30 – 7:30pm Meeting #7 Thurs Oct 29 5:30 – 7:30pm Meeting or not? TBD LISTENING SESSION Black Presenters TBD - Presentation - Q&A - Discussion - Recommendations (first thoughts) - Wrap Up Post-Meeting Homework TBD LISTENING SESSION Indigenous Proposed Presenters: Chumash Bands TF Members (if self-select) - Presentation - Q&A - Discussion - Recommendations (first thoughts) - Wrap Up NOFA/GRANT APPLICATIONS The Review Process Look Ahead -Areas of Focus (Gaps, Best - Practices, etc.) -High Impact -Review Guidelines -Process / Timeline Post-Meeting Homework -Grant Application Packets to TF Members, 10/23 -TF Member recommendations to date -Q10 recs from applications -Review Applications, begin ranking for yourself OPEN DISCUSSION TF Members: any experiences, ideas, communities, elements that have been missed, need more conversation? NOFA/GRANT APPLICATION REVIEW First Deliberation Meeting’s Goal: Narrow the pool Post-Meeting Homework -Your continued review and selection of applicants -Determine your recommended list for funding DE&I Task Force, September 10, 2020 Page 8 Meeting #8 Thurs Nov 5 5:30 – 7:30pm Tues Nov 17 City Council Meeting Meeting #9 Thurs Dec 3 5:30 – 7:30pm Meeting #10 Thurs Dec 17 5:30 – 7:30pm Meeting #11 Thurs Jan 7, 2021 5:30 – 7:30pm NOFA/GRANT APPLICATION REVIEW & SELECTION Final deliberation Selection of grantees Recommended NOFA Grantees to City Council for Approval SYSTEM CHANGE Major City Goal Human Relations Commission Discussion of findings, priorities, recommendations leading to significant ways for the City to address bias, increase access and equity, improve systems, grow awareness/engagement Consider inviting Cal Poly (such as Denise Isom) to increase City/Poly cross-understanding and connection SYSTEM CHANGE Major City Goal Human Relations Commission Continued discussion of findings, priorities, recommendations CLOSING Wrap Up Next Steps Ways to continue involvement look ahead -Community Surveying -MCG / HRC development -Implement recommendations