The URL can be used to link to this page

Home My WebLink About10-01-2020 DEI-TF AgendaCity of San Luis Obispo, Council Memorandum DE&I Task Force Agenda Correspondence Date: September 25, 2020 TO: Diversity, Equity and Inclusion Task Force Members FROM: Dale Magee, DE&I TF Coordinator Beya Makekau, DE&I TF Facilitator SUBJECT: Oct 1 Meeting – Agenda, Items #1 and #3 To further ensure that the public receives meeting information at the same time as the task force, Beya and I will be sending our correspondence to you via the Clerk’s Office. There is nothing different for you to do. Hello Task Force Members, Looking ahead to next week’s meeting, a few items: 1) Meeting agenda, attached 2) Item #1: Member check-in and follow up from September 24 meeting For your files, attached is the deck from yesterday’s meeting 3) Item #3: Selection of Chairperson If you are interested in nominating yourself or someone else for Chair, please email responses us by Tuesday, Sept 29 at 5:00pm. You’ll have time to discuss the nominees and we’ll conduct the selection at the October 1 meeting. 1. Person you are nominating: 2. Brief reasoning for your nomination (perfect prose not required ��: Thank you, Dale City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Agenda Diversity, Equity, and Inclusion Task Force Thursday, October 1, 2020 Based on the threat of COVID-19 as reflected in the Proclamations of Emergency issued by both the Governor of the State of California, the San Luis Obispo County Emergency Services Director and the City Council of the City of San Luis Obispo as well as the Governor’s Executive Order N-29-20 issued on March 17, 2020, relating to the convening of public meetings in response to the COVID-19 pandemic, the City of San Luis Obispo will be holding all public meetings via teleconference. There will be no physical location for the Public to view the meeting. Below are instructions on how to view the meeting remotely and how to leave public comment. Additionally, members of the DE&I Taskforce are allowed to attend the meeting via teleconference and to participate in the meeting to the same extent as if they were present. Members of the public are encouraged to participate in DE&I Taskforce meetings in the following ways: 1. Remote Viewing - Members of the public who wish to watch the meeting can view: View the Meeting via Zoom (recommended for the best viewing quality): Meeting URL: https://us02web.zoom.us/j/88472167625 Dial-in access +1 669 900 6833 US (San Jose) Meeting ID: 884 7216 7625 One tap mobile +16699006833,,88472167625# US (San Jose) 2. Public Comment - The DE&I Taskforce will be accepting public comment. Public comment can be submitted in the following ways: • Mail or Email Public Comment o Received by 3:00 PM on the day of meeting - Can be submitted via email to advisorybodies@slocity.org or U.S. Mail to City Clerk at 990 Palm St. San Luis Obispo, CA 93401. All emails will be archived/distributed to Members, however, submissions after 3:00 p.m. on the day of the meeting may not be archived/distributed until the following day. Emails will not be read aloud during the meeting. • Verbal Public Comment o In Advance of the Meeting - Call (805) 781-7164; state and spell your name, the agenda item number you are calling about and leave your comment. The verbal comments must be limited to 3 minutes. All voicemails will be forwarded to the Task Force Members and saved as Agenda Correspondence. Voicemails will not be played during the meeting. o During the meeting – Join the webinar (instructions above). Once the meeting has started, please put your name and the item # you would like to speak on in the chat box. During public comment for the item, your name will be called, and your mic will be unmuted. All comments submitted will be placed into the administrative record of the meeting. Regular Meeting of the DE&I Task Force of October 1, 2020 Page 2 5:30 pm REGULAR MEETING TELECONFERENCE Available on Zoom CALL TO ORDER: Task Force Coordinator, Dale Magee ROLL CALL: Task Force Member Michael Boyer, Renoda Campbell, Dusty Colyer- Worth, Amman Fasil Asfaw, Noha Kolkailah, Maxine Kozler Koven, Jenell Navarro, Matthew Melendrez, Vanessa Parsons, Katherine Soule, Erica A. Stewart, and Oscar Velasco-Vargas PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (Not to exceed 15 minutes total) The DE&I Task Force welcomes your input. At this time, people may address the Task Force about items not on the agenda. Persons wishing to speak should come forward and state their name and city of residence. Comments are limited to three (3) minutes per person. Items raised at this time are generally referred to the staff and, if action by the Task Force is necessary, may be scheduled for a future meeting. BUSINESS ITEMS 1. Member check-in and follow up from September 24 meeting. (Makekau – 10 minutes) 2. Update on NOFA. (Magee – 5 minutes) 3. Selection of Chairperson. (Magee – 15 minutes) COMMENT & DISCUSSION 4. Learning Session #3: Undocumented Community. Presentation and discussion. Cuesta Monarch Center and Central Coast Coalition for Undocumented Student Success. (Makekau - 45 minutes) 5. Learning Session #4: Asian, Pacific Islander, and Desi American Community. Presentation and discussion. Presenters to be confirmed. (Makekau - 45 minutes) 6. Wrap up and next meeting preview. (Makekau – 10 minutes) ADJOURNMENT The next Regular Meeting of the Diversity, Equity, and Inclusion Task Force is scheduled for Thursday, October 8, 2020 at 5:30 p.m., via teleconference. Regular Meeting of the DE&I Task Force of October 1, 2020 Page 3 The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. Agenda related writings or documents provided to the City Council are available for public inspection on the City’s website: http://www.slocity.org/government/advisory-bodies Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/Browse.aspx?id=43&dbid=0&repo=CityClerk September 24, 2020 San Luis Obispo, CA Welcome! Diversity, Equity and Inclusion Task Force Public Comment for items not on the agenda 3 minutes per person, please Not to exceed 15 minutes total Member Check In ▪Intros for the Panelists….Name / Pronouns / Role(s) in the Community ▪Announcements since last week Administrative updates ITEM 1 The DE&I Grants –NOFA Update Applications accepted Sept 17 –Oct 22 Updates as of today Task Force Review, Oct 23 –Nov 5 Process details to come! ITEM 2 Chairperson Selection ITEM 3 Responsibilities •Call meetings to order, call Items •Public Comment •Community / Media point person •Liaison to City Council Decision Tonight •IF strong interest for “Alternative” structure (i.e. ad hoc roles), will take vote tonight •IF more discussion needed, will table and continue to next week, create time for the deliberation Review & Debrief Learning Session #1 ITEM 4 Tonight’s Learning Session LGBTQ+ Community Focus & Discussion *Michelle Call, Gala Pride and Diversity Center *Samuel Byrd, Cal Poly Pride Center * Jay Bettergarcia, Director, Queer Community Action, Research, Education, & Support ITEM 5 1. Presentation 2. Open Q&A 3. Debrief Wrap Up & Look Ahead Questions, Comments, Loose Ends Next Meeting: October 1 (note 8pm) Learning Sessions with Undocumented and APIDA Communities Grant Process Continues Will provide updates HRC + MCG –we’ll send more background info Be In Touch! Please don’t hesitate to contact Beya, Dale, Derek with any questions, comments, suggestions ITEM 6 Thank you! Good Night