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HomeMy WebLinkAbout10-07-2020 HRC Agenda Packet City of San Luis Obispo, Council Agenda, City Hall, 99 0 Palm Street, San Luis Obispo Agenda Human Relations Commission Wednesday, October 7, 2020 Based on the threat of COVID-19 as reflected in the Proclamations of Emergency issued by both the Governor of the State of California, the San Luis Obispo County Emergency Services Director and the City Council of the City of San Luis Obispo as well as the Governor’s Executive Order N-29-20 issued on March 17, 2020, relating to the convening of public meetings in response to the COVID-19 pandemic, the City of San Luis Obispo will be holding all public meetings via teleconference. There will be no physical location for the Public to view the meeting. Below are instructions on how to view the meeting remotely and how to leave public comment. Additionally, members of the Human Relations Commission (HRC) are allowed to attend the meeting via teleconference and participate in the meeting to the same extent as if they were present. Using the most rapid means of communication available at this time, members of the public are encouraged to participate in HRC meetings in the following ways: 1. Remote Viewing - Members of the public who wish to watch the meeting can view: • View the Webinar ➢ Registration URL: https://attendee.gotowebinar.com/register/612399799215848718 ➢ Webinar ID: 160-252-683 ➢ Telephone Attendee: (562) 247-8422; Audio Access Code: 150-719-431 2. Public Comment - The HRC will still be accepting public comment for items within their purview. Public comment can be submitted in the following ways: • Mail or Email Public Comment ➢ Received by 3:00 PM on the day of meeting - Can be submitted via email to advisorybodies@slocity.org or U.S. Mail to City Clerk at: 990 Palm St. San Luis Obispo, CA 93401 ➢ Emails sent after 3:00 PM – Can be submitted via email to advisorybodies@slocity.org and will be archived/distributed to members of the Advisory Body the day after the meeting. Emails will not be read aloud during the meeting • Verbal Public Comment ➢ Received by 3:00 PM on the day of the meeting - Call (805) 781-7164; state and spell your name, the agenda item number you are calling about and leave your comment. The verbal comments must be limited to 3 minutes. All voicemails will be forwarded to Advisory Body Members and saved as Agenda Correspondence. Voicemails will not be played during the meeting. ➢ During the meeting – Members of the public who wish to provide public comment can join the webinar (instructions above). Once you have joined the webinar, please put your name and Item # in the questions box. Your mic will be unmuted once Public Comment is called for the Item and you will have 3 minutes to speak. ALL CORRESPONDENCE RECEIVED WILL BE SAVED AS PART OF THE PUBLIC RECORD FOR THE MEETING. City of San Luis Obispo, Council Agenda, City Hall, 99 0 Palm Street, San Luis Obispo Agenda Human Relations Commission 5:00 PM REGULAR MEETING TELECONFERENCE Broadcasted via Webinar CALL TO ORDER: Chair Renoda Campbell ROLL CALL: Commissioners Angie Kasprzak, Jeannette Richardson, Emily Rosten, Megan Souza, Vice Chair Abe Lincoln, and Chair Renoda Campbell PUBLIC COMMENT PERIOD: At this time, the general public is invited to speak before the Human Relations Commission on any subject within the jurisdiction of the Human Relations Commission that does not appear on this agenda. Although the Commission will not take action on any item presented during the Public Comment Period, the Chair may direct staff to place an item on a future agenda for formal discussion. CONSIDERATION OF MINUTES 1. Minutes of the Regular Meeting of the Human Relations Commission of September 2, 2020. PUBLIC HEARINGS 2. 2020 Community Needs Workshop (Vereschagin) Recommendation: This is a public hearing to solicit public comments on current community health and human services needs in the City of San Luis Obispo. City staff will describe upcoming grant programs, explain how to apply for grant funding, provide an overview of eligible activities, and describe how activities are selected to receive Community Development Block Grant (CDBG) and Grants-in-Aid (GIA) funding through the City of San Luis Obispo. 3. 2021-22 Funding Priorities (Vereschagin) Recommendation: This is a public hearing to solicit public comments to develop funding priorities for the upcoming CDBG and GIA grant programs. Human Relations Commission Agenda of October 7, 2020 Page 3 BUSINESS ITEMS 4. Potential Strategic Thinking Session(s) for Future Diversity, Equity, & Inclusion (DEI) Grant Program Implementation (Campbell/Magee) Recommendation: Discuss holding a strategic planning session to coordinate future DEI Grant Program Implementation. STAFF & COMMISSIONER COMMUNICATIONS 5. Staff Updates 6. Commissioner Updates ADJOURNMENT The next Regular Human Relations Commission meeting is scheduled for Wednesday, November 4, 2020 at 5:00 p.m., via teleconference. APPEALS: Administrative decisions by the Human Relations Commission may be appealed to the City Council in accordance with the appeal procedure set forth in Chapter 1.20 of the San Luis Obispo Municipal Code. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. Agenda related writings or documents provided to the City Council are available for public inspection in the Community Development Department located at 919 Palm Street. San Luis Obispo, California during normal business hours, and on the City’s website: http://www.slocity.org/government/advisory-bodies Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/Browse.aspx?startid=26772&row=1&dbid=1 Draft Minutes Human Relations Commission Wednesday, September 2, 2020 Special Meeting of the Human Relations Commission CALL TO ORDER A Regular Meeting of the San Luis Obispo Human Relations Commission was called to order on Wednesday, September 2, 2020 at 5:00 a.m. via teleconference, San Luis Obispo, California, by Housing Coordinator Vereschagin. OATH OF OFFICE Deputy City Clerk Wilbanks administered the Oath of Office to newly appointed Human Relations Commission, Angie Kasprzak. ROLL CALL Present: Commissioners Renoda Campbell, Angie Kasprzak, Abe Lincoln, Emily Rosten, Megan Souza Absent: Commissioner Jeannette Richardson Staff: Cara Vereschagin, Housing Coordinator; Megan Wilbanks, Deputy City Clerk ELECTION OF CHAIR AND VICE CHAIR ACTION: MOTION BY COMMISSIONER LINCOLN, SECOND BY COMMISSIONER ROSTEN, 5-0-1 (Commissioner Richardson absent) to elect Renoda Campbell as Chair. ACTION: MOTION BY COMMISSIONER ROSTEN, SECOND BY CHAIR CAMPBELL, 5-0-1 (Commissioner Rosten absent) to elect Abe Lincoln as Vice-Chair. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA None --End of Public Comment-- City of San Luis Obispo, Title, Subti tle Minutes Human Relations Commission Meeting of September 2, 2020 Page 2 APPROVAL OF MINUTES 1. Consideration of Minutes of the Human Relations Commission Special Meeting of September 2, 2020. ACTION: MOTION BY COMMISSIONER SOUZA, SECOND BY VICE CHAIR LINCOLN, 5-0-1 (Commissioner Richardson absent) to approve the minutes of the Regular Meeting of the Human Relations Commission of September 2, 2020. BUSINESS ITEMS 2. Assign 2020-21 Grants-in-Aids (GIA) Commissioner Liaisons Housing Coordinator Vereschagin discussed the roles and responsibilities of the liaison to GIA recipients. Commissioners discussed organizations that they were interested in liaising with and all Commissioners agreed on new liaison assignments. Public Comments None --End of Public Comment-- 3. 2020 Grant Timelines Housing Coordinator Vereschagin presented the draft grant timeline and discussed next steps for 2021-22 Community Development Block Grant and Grants-in-Aid programs. Public Comments None --End of Public Comment-- 4. Community Needs Workshop Details Housing Coordinator Vereschagin discussed logistics for the annual Community Needs Workshop to be held on October 7, 2020. The Commission discussed the outreach flyer design and potential to have it available in Spanish. Public Comments None --End of Public Comment-- City of San Luis Obispo, Title, Subti tle Minutes Human Relations Commission Meeting of September 2, 2020 Page 3 STAFF & COMMISSION COMMUNICATIONS 5. Staff Updates Housing Coordinator Vereschagin announced the City Council’s approval of the Diversity, Equity, and Inclusion Task Force and future, ongoing coordination with HRC. She also announced the Council provided feedback on the Housing Element Update and encouraged the HRC to review the draft document online. Lastly, she talked about tenant and landlord protection legislation in response to the COVID-19 pandemic, and relayed that the 5Cities Homeless Coalition was available to help community members with more information and resources. 6. Commissioner Updates Recently appointed Commissioner Kasprzak shared some information about herself and background. The HRC welcomed her to the Commission. ADJOURNMENT Chair Campbell adjourned the meeting at 6:25 p.m. The next Regular Meeting of the Human Relations Commission is scheduled for Wednesday, October 7, 2020 at 5:00 p.m., via teleconference. APPROVED BY THE HUMAN RELATIONS COMMISSION: XX/XX/2020 Human Relations Commission Agenda Report Meeting Date: October 7, 2020 Item Number: 2 DATE: October 7, 2020 FROM: Cara Vereschagin, Housing Coordinator SUBJECT: Community Needs Workshop for 2021-22 Grant Programs RECOMMENDATION Conduct a public hearing to solicit public comments on current community health and human services needs in the City of San Luis Obispo. DISCUSSION Background The Community Needs Workshop is hosted annually, to inform the public about upcoming grant programs and funding amounts, as well as to solicit public comments on current community health and human services needs within the City. The Human Relations Commission (HRC) then develops funding priorities for the various programs, based on the feedback from the public and HRC goals. The HRC then reviews all the grant applications in light of those funding priorities. This funding cycle, the City has Community Development Block Grant (CDBG) and Grants-in- Aid (GIA) funds. Community Development Block Grant (CDBG) Program Overview The CDBG program is a federal program administered by the U.S. Department of Housing and Urban Development (HUD). The County of San Luis Obispo manages this grant and the funding decisions must be approved by the Board of Supervisors in the County’s annual Action Plan. The funding is non-competitive, however all projects that are recommended for funding must directly or indirectly benefit low-income persons. According to the Notice of Funding Availability released by the County on September 1, it is estimated that the City has about ~$513,086 available for new projects: San Luis Obispo County Community Development Grants Notice of Funding Availability, 2020 City of San Luis Obispo, Title, Subti tle Community Needs Workshop for 2021-22 Grant Programs Page 2 Grants-in-Aid (GIA) Program Overview The City’s GIA program serves to provide financial support to non-profit organizations that promote the economic and social well-being of the citizens of San Luis Obispo. Programs requesting funding must be tied explicitly to at least one established funding priority and must be consistent with the Purpose statement outlined in HRC bylawsi. The City has an estimated ~$150,000 available for grant awards. NEXT STEPS After the Community Needs Workshop, the HRC will develop funding priorities for the CDBG and GIA grants, which will be forwarded on to the City Council for consideration. The HRC will then review the various grant applications and make funding recommendations in light of the priorities. Applications for CDBG grants are due on October 23, 2020 to the County of San Luis Obispo, and applications for the GIA grants will become available on December 1, 2020. ATTACHMENT A – 2020 Community Needs Workshop Flyer i It is the purpose of the Human Relations Commission (HRC) to advise the Council in its actions to create an environment within the City in which all persons can enjoy equal rights and opportunities regardless of race, religion, sex, sexual orientation, national origin, age, or physical, mental or economic status. The Human Relations Commission shall make recommendations to the City Council or the City Manager on how these social concerns and human needs can best be addressed. OR by clicking the message cloud icon to the right Human Relations Commission Agenda Report Meeting Date: October 7, 2020 Item Number: 3 DATE: October 7, 2020 FROM: Cara Vereschagin, Housing Coordinator SUBJECT: Development of 2021-22 Grant Funding Priorities RECOMMENDATION Conduct a public hearing to solicit public comments to develop funding priorities for the upcoming CDBG and GIA grant programs. DISCUSSION Background The City’s annual Community Development Block Grant (CDBG) and Grants-in-Aid (GIA) review method provides the public with opportunities to provide early input in the grant award process. Establishing funding priorities is the second step in the procedure, which helps to ensure an open, inclusive, and fair grant application process. The role of the Human Relations Commission (HRC) is to solicit public comments in order to create these funding priorities, of which will be used to develop future grant funding recommendations. Previously Adopted CDBG and GIA Funding Priorities After hearing and reviewing public testimony over the past several grant cycles, the HRC has upheld the recommended funding priorities for both the CDBG and GIA programs. The previous funding cycle for the 2020-21 program year was no exception, including ranked priorities for the CDBG program, and one identified area of importance with other remaining, non-ranked objectives for the GIA program: Community Development Block Grant (ranked): 1. Provide emergency and transitional shelter, homelessness prevention and services 2. Develop and enhance affordable housing for low and very-low income persons 3. Promote accessibility and/or removal of architectural barriers for the disabled and elderly 4. Enhance economic development (to include seismic retrofit, economic stability, low and moderate income jobs) Grants-in-Aid: Main Priority: Homeless prevention, including affordable and alternative housing, supportive services and transitional housing Other Priorities: • Hunger and malnutrition prevention • Supportive physical and mental health services for those in need City of San Luis Obispo, Title, Subti tle Community Needs Workshop for 2021-22 Grant Programs Page 2 • Services for seniors and/or people with disabilities in need • Supportive and developmental services for children and youth in need The HRC is not obligated to keep the previously adopted priorities, and should consider public testimony received during the Community Needs Workshop, when developing priorities for the 2021-22 program cycle. NEXT STEPS Once the HRC develops funding priorities for the CDBG and GIA grants, they will be forwarded on to the City Council for affirmation or revision. The HRC will then review the various grant applications and make funding recommendations in light of the priorities. These priorities will also guide Council’s final funding decisions, when they consider CDBG funding recommendations in February 2021, and GIA recommendations in Summer 2021.