HomeMy WebLinkAboutItem 06 - Final Acceptance of a portion of Public Improvements for Tract 3038 (1299 Orcutt Rd.) Department Name: Community Development
Cost Center: 4003
For Agenda of: October 20, 2020
Placement: Consent
Estimated Time: N/A
FROM: Michael Codron, Director of Community Development
Prepared By: Dan Van Beveren, Senior Civil Engineer
SUBJECT: FINAL ACCEPTANCE OF A PORTION OF PUBLIC IMPROVEMENTS FOR
TRACT 3083 - A RESIDENTIAL SUBDIVISION AT 1299 ORCUTT ROAD
(WEST CREEK)
RECOMMENDATION
Adopt a Resolution accepting a portion of the public improvements for Tract 3083; certifying
completion of a portion of the required subdivision improvements; releasing the securities for the
accepted portions of Tract 3083; and authorizing the Director of Public Works to accept the
remaining public improvements, then release the remaining securities once the impr ovements are
deemed complete (Attachment A).
DISCUSSION
Background
Tract 3083 (West Creek) is located within the Orcutt Area Specific Plan area (Attachment B).
West Creek consists of the creation of 77 lots which include the following:
1. 67 single family lots.
2. One large multi-family development lot.
3. Six lots used as neighborhood linear parks, private open space, public utilities, and
pedestrian access.
4. One small central neighborhood playground lot.
5. Two lots used for stormwater retention and treatment.
Partial Acceptance of a Portion of West Creek Improvements
Work has been completed for most of the West Creek improvements including a new roundabout
on Orcutt Road, three new public streets including Ranch House Road, Noveno Avenue, and
Cerro Cabrillo Lane, offsite sewer line upgrades, and offsite water main extension and upgrade.
A map depicting these completed improvements is included as Attachment C.
In general, the West Creek improvements consist of street construction, street widening,
medians, curb, gutter, sidewalks, Class 1 multi-use paths, streetlights, water main and sewer
main extensions, fire hydrants, reclaimed water main, storm drain improvements, and
landscaping.
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The draft resolution accepts the completion of a portion of the r equired improvements, reduces
the securities for the work that is completed, authorizes the Public Works Director to accept the
remaining public improvements once they are deemed complete, and to release the remaining
securities on behalf of the City Council once the work is completed. Currently, the only
remaining items not yet completed are the final grading and landscaping of the stormwater
retention basis (underway at the time this report was written), a few minor punch list items, and
the submittal of the final record drawings.
Previous Council Action
The final map for Tract 3083 was approved by City Council on September 18, 2018, by
Resolution No. 10939 (2018 Series).
The tentative subdivision map for Tract 3083 was approved by City Council on May 17 , 2016,
by Resolution No. 10715 (2016 Series).
Policy Context
The City Council accepts public improvements and certifies completion of private improvements
in accordance with the Subdivision Map Act and the City’s Subdivision Regulations.
Public Engagement
Public Engagement was completed with the approval of the Tentative Map and the development
of the Orcutt Area Specific Plan.
CONCURRENCE
The Public Works Director and the Utilities Director concur with the recommended action.
ENVIRONMENTAL REVIEW
There is no environmental review associated with the acceptance of these improvements. Prior
Environmental review consisted of the review of the Orcutt Area Specific Plan and its Final
Environmental Impact Report (FEIR) in March 2010. Subsequent environmental review included
the West Creek Vesting Tentative Tract Map #3083, which tiered off the 2010 FEIR, and was
analyzed in a project-specific Initial Study/Mitigated Negative Declaration approved in 2017.
FISCAL IMPACT
Budgeted: No Budget Year: N/A
Funding Identified: No
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Fiscal Analysis:
Funding Sources Total Budget
Available
Current Funding
Request
Remaining
Balance
Annual
Ongoing Cost
General Fund N/A
State
Federal
Fees
Other:
Total
Typical maintenance and operation of newly accepted public facilities will be required for the
street and utility improvements. Increasing the maintenance budget for the small, incremental
increase in infrastructure to be maintained does not occur with each acceptance of public
facilities. The maintenance budget for the improvements is evaluated and included as needed in
the City’s two-year Financial Plan and capital improvement plan budget. Council action
accepting these improvements, however, in itself does not require an immediate budget
adjustment.
ALTERNATIVES
Limited alternatives exist only regarding the timing of the acceptance of these improvements.
Ultimately, acceptance of the public improvements is required in accordance with the OASP,
Tentative Map approvals, Department of Real Estate process assumptions, and Homeowners
Association CC&R’s.
Attachments:
a - Draft Resolution
b - Vicinity Map
c - Site Map
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R _____
RESOLUTION NO. ________ (2020 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN LUIS OBISPO, CALIFORNIA, ACCEPTING A PORTION OF THE
PUBLIC IMPROVEMENTS; RELEASING THE SECURITIES FOR THE
ACCEPTED PORTIONS OF TRACT 3083; AND AUTHORIZING THE
DIRECTOR OF PUBLIC WORKS TO ACCEPT THE REMAINING
PUBLIC IMPROVEMENTS, THEN RELEASE THE REMAINING
SECURITIES ONCE THE IMPROVEMENTS ARE DEEMED COMPLETE
WHEREAS, the City Council made certain findings concerning Tract 3083, as prescribed in
Resolution No. 10715 (2016 Series); and
WHEREAS, the City Council approved the final map Phase 1 for Tract 3083 per
Resolution No. 10939 (2018 Series); and
WHEREAS, the subdivider has satisfactorily completed the majority of the required
improvements in accordance with City standards, specifications, and the subdivision agreement;
and has requested that the City accept of these public improvements for maintenance and operation
by the City; and
WHEREAS, the subdivider has satisfactorily completed the majority of the private
improvements in accordance with City standards, specifications and the approved plans, and has
requested that the City certify completion of these private improvements; and
WHEREAS, the subdivider has on file the appropriate securities to guarantee the completion
of the remaining Phase 1 subdivision improvements as shown on the approved plans.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo
as follows:
SECTION 1. The City Council hereby accepts a portion of the public improvements for Tract
3083, specifically the public improvements for Ranch House Road located within the Tract boundary,
and the entire portions of Noveno Avenue, and Cerro Cabrillo Lane.
SECTION 2. The City Council hereby certifies completion of the required private
subdivision improvements within the Tract boundary with the exception of the two stormwater
basins and the private playground.
SECTION 3. The Faithful Performance securities guaranteeing completion of the on-site
and off-site public improvements may be reduced with the approval of the Director of Public
Works upon submittal of the following items:
1. Progress record drawings for the completed improvements; and
2. Certification by the Engineer of Record for the completion of the public
improvements.
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Resolution No. _______ (2020 Series) Page 2
R _____
SECTION 4. The corresponding Labor & Materials security may be released after 90 days
from the date of acceptance of the improvements in accordance with Section 66499.7(h) of the
California Government Code.
SECTION 5. The Director of Public Works is hereby authorized to accept the remaining
improvements and to release the remaining securities on behalf of the City Council once the work
is completed to the City’s satisfaction.
SECTION 6. The security guaranteeing the workmanship and materials may be released
by the Director of Public Works upon the successful completion of the 12-month warranty time
period from the date of acceptance of the improvements.
Upon motion of Council Member ________________, seconded by Council Member
_________________, and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this ______ day of _______________ 2020.
____________________________________
Mayor Heidi Harmon
ATTEST:
____________________________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
_____________________________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of San Luis Obispo, California, on __________________.
____________________________________
Teresa Purrington
City Clerk
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