HomeMy WebLinkAboutItem 4 - Draft GIA Application 2021-22
Human Relations Commission Grants-in-Aid Program
2021-22 FUNDING YEAR
PURPOSE
The City of San Luis Obispo Human Relations Commission (HRC) Grants-in-Aid Program provides financial support to non-
profit organizations that promote the economic and social well-being of its citizens.
REQUIREMENTS
• Organizations that received Grants-in-Aid during the 2020-21 funding cycle whom have not complied with all reporting
requirements will not be considered for the 2021-22 grants.
• Grants are primarily made to organizations serving residents in the City of San Luis Obispo. Agencies serving residents in
neighboring communities, that serve a significant number of City residents as well, will also be considered.
• Grants are made only to non-profit organizations.
• Organizations must comply with the HRC Bylaws which are to create an environment within the City in which all persons
can enjoy equal rights and opportunities regardless of race, religion, sex, national origin, sexual orientation, age, physical,
mental or economic status. HRC Bylaws can be found on the City’s website HERE.
• Applications for a specific program, project, equipment need or general operational support will be considered if the
organization’s mission falls under one or more of the HRC priority funding areas listed below.
• Enter into a contract with the City prior to receipt of GIA funds. A sample can be found on the City’s website HERE.
• Applicants must submit a complete application package. Incomplete applications will not be considered for funding.
PRIORITY FUNDING AREAS
The main funding priority for the 2021-22 Grants in Aid program is: Homeless prevention including affordable and
alternative housing, supportive services and transitional housing.
The following additional priority funding areas are not listed in order of importance:
• Hunger and malnutrition prevention
• Supportive physical and mental health services for those in need
• Services for seniors and/or people with disabilities in need
• Supportive and developmental services for children and youth in need
• Services encouraging diversity, equity, and inclusivity in marginalized communities
SPECIAL CONSIDERATIONS
Special consideration given to programs that:
• Have matching grants secured
• Grant funds will be used to initiate a new, ongoing service
• Train or support service providers in order to expand scope of services and/or increase the numbers of clients
• Initiates a new, ongoing funding source for the organization
• Directs services efficiently to needy residents with low overhead and administrative costs
FUNDING DECISIONS
The HRC will review all received applications and develop funding recommendations based on the answers provided in each
corresponding application. Please be as specific as possible! Grants are awarded by available funding for current grant cycle.
Previous receipt of an award does not guarantee continued funding. Please note that the HRC may exercise discretion on how
GIA monies are proposed to be used (i.e. if monies are proposed for tangible goods, services, staff salaries, general operating
costs, etc.) when developing funding recommendations for this grant cycle.
The HRC is always looking for organizations taking new, creative approaches to solving the most prevalent
health & human service needs in our community!
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2021-22 Grants-In-Aid (GIA) Timeline
October 2020
▪ October 7th - HRC conducted a Community Needs Workshop in Council
Chambers. Agency representatives provided input on funding priorities
November 2020
▪ November 17th - City Council approved priorities based on HRC recommendation
from the 2020 Community Needs Workshop
December 2020
▪ December 1st - GIA applications available online
January 2021
▪ January 29th - GIA applications due by 5:00pm
February 2021
▪ February 3rd - HRC assigns subcommittee to review GIA applications
March 2021
▪ GIA Subcommittee meets to review applications and develop prelimin ary
recommendations
April 2021
▪ April 7th - HRC reviews GIA Subcommittee recommendations and adopts
preliminary GIA recommendations
May 2021
▪ May 5th - HRC public hearing. HRC adopts final GIA recommendations
July 2021
▪ City Council adopts final GIA recommendations
August 2021
▪ GIA contracts emailed to grant recipients
▪ Funds released to grant recipients once all contracts received
Questions? Contact the Housing Division at (805) 781-7596 or housing@slocity.org
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2021-22 Grants-in-Aid
Application Checklist
Use this checklist as a tool to ensure all required components are submitted with your final application.
Applications must satisfy all of the eligibility criteria in order to be considere d. Please verify by
checking boxes below that this application satisfies each eli gibility criteria:
❑ I have used a standard typeface of 11 points or larger in every document submitted.
❑ I did not attach materials other than those requested.
❑ I did not use staples, binders, or covers (Paperclips or binder clips suggested).
❑ I have answered all questions and provided all required attachments.
I have included all of the following documents, both in hard copy and in a complete, signed scanned
and emailed packet in .pdf format:
❑ Completed Grant Application
❑ List of Organization’s Board Members
❑ Organizational Chart
❑ Copy of Document Certifying Federal Tax-Exempt Status
❑ Estimated Itemized Project Budget
❑ Copy of Organization’s most recent complete fiscal year financial statement (for the
previous year because it is the middle of the current fiscal year) including a statement of
financial position/balance sheet, statement of revenue & expenses/income statement,
profit & loss.
❑ My Final Application includes all documents listed above, submitted by 5:00 pm on
January 29, 2021, including:
❑ One (1) single-sided hard copy submitted to Community Development
Department, 919 Palm St. San Luis Obispo, CA 93401, Attn: Cara
Vereschagin either in-person or by mail. Postmarks will not be accepted.
PLEASE NOTE: THE COMMUNITY DEVELOPMENT DEPT. FRONT DOOR
LOCKS AT 3:00 PM. ANY APPLICATION SUBMITTALS AFTER 3:00 PM CAN
BE SUBMITTED TO THE CITY CLERK’S OFFICE AT 990 PALM STREET INSIDE
CITY HALL UNTIL 5:00 PM.
❑ One (1) signed application, including all attachments as a complete
package, in PDF format, submitted via email to housing@slocity.org.
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HUMAN RELATIONS COMMISSION
2021-22 GRANTS-IN-AID APPLICATION
AGENCY:
PROJECT/PROGRAM NAME:
ADDRESS:
CONTACT: PHONE:
E-MAIL ADDRESS: WEBSITE:
(This person will receive notifications regarding grant decisions, contract execution, and reporting requirements)
WHO PREPARED THIS APPLICATION: PHONE:
FEDERAL TAX ID NUMBER: DATE AGENCY ESTABLISHED:
AMOUNT OF GRANT REQUEST:
1. Please provide your agency’s core mission statement on one attached page (maximum 50 words)
labeled Attachment 1.
2. Please answer the following questions on one attached page labeled Attachment 2:
a. Briefly describe the program/project or reason you are requesting funds (max 150 words).
b. Please describe your grant request in detail (max 250 words).
c. Itemize how your agency would use the GIA award (refer back to “Funding Decisions”
Section on page 1 on the directions).
3. Please answer the following questions on one attached page labeled Attachment 3:
a. Please describe creative approaches your agency takes to achieve the Agency’s mission.
b. Please describe the interaction or collaboration between your Agency and other local
non-profits who serve similar clientele.
c. How will your program and the citizens of San Luis Obispo benefit as a result of this
grant?
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4. The HRC has identified their main funding priority as: Homeless prevention including affordable
and alternative housing, supportive services and transitional housing. Does your grant request
meet this funding priority?
Yes
No
5. Which other priority of the non-ranked HRC funding priorities does your request support? Please
check the appropriate boxes:
Hunger and malnutrition prevention;
Supportive physical and mental health services for those in need;
Services for seniors and/or people with disabilities in need;
Supportive and developmental services for children and youth in need.
6. What is the project’s total budget?
7. What is your agency’s entire total annual budget?
(for the local chapter if a widespread organization)
8. What percentage of your agency’s entire total annual budget comes from private (non-
governmental) donations?
a. What are those private funding sources?
_
9. What percentage of your agency’s entire total annual budget comes from public
(governmental) donations?
a. What are those public funding sources?
_
10. Have you seen growth in your funding sources over the past year?
a. If so, how much? From what type of sources?
11. Will this grant satisfy a match grant requirement, or leverage funding from another grantor?
a. If so, how much? From what funding sources?
12. Is this grant request for a new program, or continuation of an existing program?
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13. In the table below briefly list 1-3 methods of evaluation and indicators of success.
Methods of Evaluation Indicators of Success
Tracking Attendance (Sample answer) 100 Attendees Per Session (Sample answer)
14. Using the chart below briefly explain if your agency plans to collaborate with other agencies
and partners on this project. Give specific examples and specify other collaborators:
Name of Partner Activity/Service They Provide for This Project
ABC Dance Club (Sample answer) Free Use of Dance Hall (Sample answer)
15. What is the total number of residents served by your agency and program?
# of residents served
by your program
July 2019-
June 2020
# of residents served
by your agency
July 2019-
June 2020
Projected # of residents
your program will serve
July 2020-
June 2021
Projected # of
residents your agency
will serve July 2020-
June 2021
City of San Luis Obispo
Outside City limits
Total Served
16. If your agency is submitting more than one application for a grant, please rank the
applications in the order of priority.
a. ___________________
b. ___________________
c. ___________________
d. ___________________
17. Eligibility Checklist: (Please review the checklist at the beginning of this application and make
sure you have followed all guidelines and included all required documents)
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Signatures:
I certify that the information contained in this application is, to the best of my knowled ge, true and accurate; that our agency
subscribes to the Human Relations Commission’s “Statement of Purpose and Bylaws” which creates an environment wit hin
the City in which all persons can enjoy equal rights and opportunities regardless of race, religion, sex, national origin, sexual
orientation, age, physical, mental or economic status; and that this application is submitted with the Board of Director’s full
knowledge and endorsement.
Print Name Title (Board President or Designee)
Signature Date
__________________________________
Print Name Title (Executive Director/CEO or Designee)
__________________________________
Signature Date
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