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HomeMy WebLinkAbout11-12-2020 MTC Agenda Packet - Special Meeting Agenda Mass Transportation Committee Thursday, November 12, 2020 Mass Transportation Committee Based on the threat of COVID-19 as reflected in the Proclamations of Emergency issued by both the Governor of the State of California, the San Luis Obispo County Emergency Services Director and the City Council of the City of San Luis Obispo as well as the Governor’s Executive Order N-29-20 issued on March 17, 2020, relating to the convening of public meetings in response to the COVID-19 pandemic, the City of San Luis Obispo will be holding all public meetings via teleconference. There will be no physical location for the Public to view the meeting. Below are instructions on how to view the meeting remotely and how to leave public comment. Additionally, members of the Mass Transportation Committee (MTC) are allowed to attend the meeting via teleconference and participate in the meeting to the same extent as if they were present. Using the most rapid means of communication available at this time, members of the public are encouraged to participate in MTC meetings in the following ways: 1. Remote Viewing - Members of the public who wish to watch the meeting can view: • View the Webinar  Registration URL: https://attendee.gotowebinar.com/register/1279696705359462158  Webinar ID: 820-010-891  Telephone Attendee: (415) 655-0060; Audio Access Code: 368-296-530 o Note: The City uses GotoWebinar to conduct virtual meetings. Please test your speakers and microphone settings prior to joining the webinar. If you experience audio issues, check out this YouTube tutorial to troubleshoot audio connection issues. 2. Public Comment - The MTC will still be accepting public comment for items within their purview. Public comment can be submitted in the following ways: • Mail or Email Public Comment  Received by 12:30 PM on the day of meeting - Can be submitted via email to advisorybodies@slocity.org or U.S. Mail to City Clerk at: 990 Palm St. San Luis Obispo, CA 93401  Emails sent after 12:30 PM – Can be submitted via email to advisorybodies@slocity.org and will be archived/distributed to members of the Advisory Body the day after the meeting. Emails will not be read aloud during the meeting • Verbal Public Comment  Received by 12:30 PM on the day of the meeting - Call (805) 781-7164; state and spell your name, the agenda item number you are calling about and leave your comment. The verbal comments must be limited to 3 minutes. All voicemails will be forwarded to Advisory Body Members and saved as Agenda Correspondence. Voicemails will not be played during the meeting.  During the meeting – Members of the public who wish to provide public comment can join the webinar (instructions above). Once you have joined the webinar, please put your name and Item # in the questions box. Your mic will be unmuted once Public Comment is called for the Item and you will have 3 minutes to speak. City of San Luis Obispo, Agenda, Planning Commission Agenda MASS TRANSPORTATION COMMITTEE Thursday, November 12, 2020 2:30 p.m. REGULAR MEETING TELECONFERENCE Broadcasted via Webinar CALL TO ORDER: Chair John Osumi ROLL CALL: Committee Members Robin Kisinger (Senior), Denise Martinez (Disabled), Marlene Cramer (Cal Poly), Rob Moore (Student), David Figueroa (Vice Chair -Member at Large), John Osumi (Chair - Business), Vacant (Technical), Vacant (Alternate), and Vacant (Alternate) PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. CONSIDERATION OF MINUTES 1.Minutes of the Mass Transportation Committee of March 11, 2020 (Attachment 1) PRESENTATIONS 2.None ACTION ITEMS Mass Transportation Committee Agenda for November 12, 2020 Page 2 3. 2021-23 Financial Plan City Advisory Body Goal Recommendations BUSINESS ITEMS 4. 2021-23 Financial Plan City Goal Setting Process (Staff) (Attachment 2) COMMENT AND DISCUSSION 5. Transit Manager Report (Attachment 3) • COVID-19 Response • Ridership ADJOURNMENT The next Regular Meeting of the Mass Transportation Committee is scheduled for Wednesday, January 13, 2021, at 2:30 p.m., via teleconference. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Public Works Department at (805) 781-7200 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Service Complaints: Complaints regarding bus service or routes are to be directed to the customer service line at 805-594-8090. Reports of complaints/commendations are available to the public upon request. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/60984/Row1.aspx DRAFT Minutes – Mass Transportation Committee Meeting of March 11, 2020 Page 1 Wednesday, March 3, 2020 Regular Meeting of the Mass Transportation Committee CALL TO ORDER A Regular Meeting of the San Luis Obispo Mass Transportation Committee was called to order on Wednesday, March 11, 2020 at 2:31 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Chair Osumi. ROLL CALL Present: Committee Members John Osumi (Chair – Business), Robin Kisinger (Senior), James Thompson (Technical), Denise Martinez (Disabled), Rob Moore (Student), David Figueroa (Vice Chair – Member at Large) Absent: Marlene Cramer (Cal Poly) Staff: Parking Director Tim Bochum, Transit Coordinator Megan Weeks, Transit Assistant Jesse Stanley PUBLIC COMMENT ITEMS NOT ON THE AGENDA None --End of Public Comment-- CONSIDERATION OF MINUTES 1. Consideration of Minutes of the Regular Mass Transportation Committee Meeting of January 8, 2020: ACTION: UPON MOTION BY COMMITTEE MEMBER OSUMI, SECONDED BY COMMITTEE MEMBER MOORE, CARRIED 6-0-1, the Mass Transportation Committee approved the Minutes of the Regular Mass Transportation Committee Meeting of January 8, 2020. Minutes - DRAFT MASS TRANSPORTATION COMMITTEE DRAFT Minutes – Mass Transportation Committee Meeting of March 11, 2020 Page 2 PUBLIC COMMENT None. --End of Public Comment-- PRESENTATIONS SLO Forward - Future Needs, Challenges, and Vision of San Luis Obispo (Shelly Stanwyck). PUBLIC COMMENT: None ACTION ITEMS None BUSINESS ITEMS None. COMMENT AND DISCUSSION ITEMS 2. University Student Feedback (Moore) Cal Poly representative Moore discussed and responded to inquiries on student feedback regarding: • Weekend Transit service to Cal Poly. 3. Staff Updates Transit Coordinator Weeks provided a verbal update regarding: • COVID-19. • Precautions Transit is taking against COVID-19. • Introduction of new Transit Assistant Jesse Stanley. • First Transit contract extension. • Bus Ridership. • Transit Appreciation Day. • Dates of no service due to academic breaks. Moore discussed the precautions Cal Poly is taking regarding COVID-19. Vice Chair Figueroa provided a verbal update regarding the Active Transit Committee. DRAFT Minutes – Mass Transportation Committee Meeting of March 11, 2020 Page 3 Public Comment Jeff Straw - RTA Executive Director Terry Gillespie – First Transit --End of Public Comment-- ADJOURNMENT ACTION: UPON MOTION BY COMMITTEE MEMBER FIGUEROA, SECONDED BY COMMITTEE MEMBER MOORE, CARRIED 6-0-1, the meeting was adjourned at 3:36 p.m. The next Regular Mass Transportation Committee meeting is scheduled for Wednesday, March 11, 2020 at 2:30 p.m., in the Council Hearing Room, 990 Palm Street, San Luis Obispo, California. APPROVED BY THE MASS TRANSPORTATION COMMITTEE: XX/XX/2020 Advisory Bodies 2021-23 Financial Plan Goal Setting Parameters 1 2019-21 Financial Plan Guided by the Fiscal Health Response Plan–the purpose of the Plan is to establish a framework to respond to the long-term fiscal impacts of the significant increases in required pension contributions to the CalPERS retirement system over three years. 2 Year 1 2018-19 Year 2 2019-20 Year 3 2020-21 Three-Year Plan San Luis Obispo is committed to… Good Fiscal Management Public Engagement Quality Services 4Considerations when setting goals: Changes in Economic Conditions Pending Diablo Closure Further CalPERS Adjustments Long-term Environmental & Fiscal Sustainability COVID19 Diversity, Equity, Inclusion (DEI) Assumptions Phased reopening Schools return in Fall 2020 Impact on most industries Recessionary trends “U” Shaped recovery “How much of a guessing game is a wild guessing game right now as there is no historical precedent for the current crisis and little good data as of yet.” –Beacon Economics General Fund Long Term Forecast 5 *Based on unaudited actuals Based on 2020-21 Supplemental Budget forecast Fiscal Health Contingency Plan Activated –Hiring, purchasing, and travel chills to mitigate revenue shortfalls. Healthy Reserve Levels –The City has multiple reserves in preparation for future unknowns and cash flow preservation. Where are we now?6 2019-20 Results: Realized savings from additional employee contributions to CalPERS and hiring new staff under the PEPRA retirement plan limiting the impact of revenue shortfall. Fiscal Health Response Plan: in effect through 2020-21 Unfunded Liability Payments as part of FHRP FY 18-19 FY 19-20 FY 20-21 CalPERS Downpayments $4.2 mil -Paid $4.2 mil* -Unpaid –in Undesignated Fund Balance $3.0 mil –payment to be determined 115 Pension Trust Fund $1.4 mil –In Reserve $2.0 –allocation to be determined *From 2018-19 Fund Balance 7City Council Adoption of ONE Unified City Goal (June , 2020): Economic Stability,Recovery,and Resiliency Link to 20-21 Supplemental Budget with goal details (pg.17) July 2020 Council approved creation of a Diversity, Equity, and Inclusion Task Force to provide guidance and a foundation for creating a potential 21-23 DE&I focused Major City Goal Goal Setting Parameters 1.Consider uncertainty regarding the long-term impacts from COVID19 2.Consider increased pressure to fund infrastructure maintenance 3.Advancing Fiscal Health Response Plan objectives 4.New projects and services will require trade-offs with current core services (Revenue generating new services excluded.) 5.Goal setting through the lenses of Diversity, Equity, and Inclusivity 8 Goal-Setting & the Budget Process February 2021 *November 17, 2020 “Setting the Stage” Workshop **Date TBD “Budget Foundation” Workshop 2021-23 Financial Plan April 2021 June 2021 June 2021 Community Involvement (format TBD due to COVID) The proposed Financial Plan Calendar will be presented to Council on 10/20/20 Minutes – FINAL MASS TRANSPORTATION COMMITTEE Wednesday, September 12, 2018 Meeting of the Mass Transportation Committee CALL TO ORDER A Regular Meeting of the Mass Transportation Committee was called to order on Wednesday, September 12, 2018 at 2:30 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Mr. John Osumi, Chair. MTC Members Present John Osumi Chair – Business Cheryl Andrus Vice Chair – Cal Poly Denise Martinez Disabled Louise Justice Member at Large Robin Kisinger Senior James Thompson Technical David Figueroa Alternate MTC Members Absent None City of SLO Staff Present Gamaliel Anguiano Transit Manager Megan Weeks Transit Assistant PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. ANNOUNCEMENTS None. MINUTES MOTION: Ms. Louise Justice moved to approve the Minutes of the Mass Transportation Committee Meeting as amended for July 11, 2018; Mr. David Figueroa seconded. Motion passed unanimously, carried 6-0. FINAL Minutes – Mass Transportation Committee Meeting of September 12, 2018 Page 2 PRESENTATION: 2019-21 Financial Plan, Finance Department Mr. Gamaliel Anguiano reviewed the budgetary process for the City’s 2019-21 Financial Plan, which includes goal recommendations from City Advisory Bodies. Mr. Gamaliel Anguiano guided committee through past goal recommendations i.e. full-time staff member; support expanded transit services into evenings, weekends, and summer periods; endorse transit participation in developmental review process; include transit participation in public event impact mitigation efforts. The Committee brainstormed the following goal recommendations for the City’s 2019-21 Financial Plan: • Strengthening transit involvement in planning review process • Additional transit staff positions, including Grants and Reporting Coordinator • Supporting alternative fuel vehicles • Increasing frequencies along current and future routes • Consideration of a multimodal transit center • Adequate facilities at the bus yard • Advancement in transit technology Ms. Robin Kisinger summarized the goals into the categories of staffing, equipment, and routing. She explained the hierarchy as follows: • Staffing for long-term vision and grants • Equipment replacement and upgrades • Routing to expand ridership and income ACTION ITEMS None. DISCUSSION ITEMS Agenda Item #2: Committee Items None. Agenda Item #3: Staff Items a.) Triennial Performance Audit (TPA) FY 2014-2017 Mr. Gamaliel Anguiano gave an overview of key findings and recommendations developed during the Transportation Development Act TPA, including: FINAL Minutes – Mass Transportation Committee Meeting of September 12, 2018 Page 3 Summary of Prior Audit Recommendations • Reporting full time employees; subsidized taxi program; performance standards/RTA coordination; complaints/accidents reporting standards Summary of Audit Recommendations • Revise revenue and cash handling practices to be compliant with industry best practices for an operation the size and scope of SLO Transit • Provide consistent and accurate performance measure on all transit reporting, including State Controllers Reports, National Transit Database, and SLOCOG • Take positive steps, in cooperation with the new operations manager, to develop an espirit de corps among SLO Transit operators and contractor staff • Complete a full outside maintenance audit • Enhance SLO Transit’s website to improve usability • Add Grants and Reporting Coordinator position and reallocate duties among four (4) Transit Service positions b.) Transit Manager’s Report Mr. Gamaliel Anguiano reviewed ridership report, including increase in 1-Ride Passes and 31-Day Regular Passes, increase in Token Transit usage, and increase in Cal Poly ridership during summer period. Mrs. Megan Weeks reviewed past and upcoming ridership events: • Youth Ride Free summer program reached 11,210 youth rides from May 28 – September 3 (Memorial Day – Labor Day) • Academic service began September 3, and refined schedules and ride guide booklet now available on all buses • Highland Tripper and 6 Express will begin service on September 20 • Rideshare Week, celebrating smart commutes, will be recognized with free rides systemwide October 1 - 5 ADJOURNMENT MOTION: Ms. Cheryl Andrus moved to adjourn the meeting; Ms. Robin Kisinger seconded. Motion passed unanimously, carried 6-0. The meeting was adjourned at 3:55 p.m. NEXT SCHEDULED MEETING: Wednesday, November 14, 2018 at 2:30 p.m. FINAL Minutes – Mass Transportation Committee Meeting of September 12, 2018 Page 4 Minutes prepared by Megan Weeks, Transit Assistant. APPROVED BY THE MASS TRANSPORTATION COMMITTEE: 11/14/2018 Minutes - FINAL MASS TRANSPORTATION COMMITTEE Wednesday, November 14, 2018 Meeting of the Mass Transportation Committee CALL TO ORDER A Regular Meeting of the Mass Transportation Committee was called to order on Wednesday, November 14, 2018 at 2:30 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Vice Chair Andrus. ROLL CALL Present: Committee Members Cheryl Andrus (Vice Chair – Cal Poly), Denise Martinez (Disabled), James Thompson (Technical), David Figueroa (Alternate) Absent: Committee Members John Osumi (Chair – Business), Louise Justice (Member at Large), Robin Kisinger (Senior) Staff: Transit Assistant Megan Weeks, Recording Secretary Lareina Gamboa PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. - End of Public Comment - ANNOUNCEMENTS None. APPROVAL OF MINUTES Consideration of the Minutes of the Regular Mass Transportation Committee Meeting of September 12, 2018: ACTION: UPON MOTION BY COMMITTEE MEMBER FIGUEROA, SECONDED BY COMMITTEE MEMBER THOMPSON, CARRIED 4-0-3, the Mass Transportation Committee approved the Minutes of the Regular Mass Transportation Committee Meeting of September 12, 2018, as presented. FINAL Minutes – Mass Transportation Committee Meeting of November 14, 2018 Page 2 PUBLIC COMMENT Geoff Straw (Executive Director RTA) - End of Public Comment – ACTION ITEMS Agenda Item #1: 2019-21 Financial Plan City Advisory Body Goal Recommendations Transit Assistant Weeks requested the Committee make a final recommendation of the Financial Plan for City Council to review. ACTION: UPON MOTION BY COMMITTEE MEMBER ANDRUS, SECONDED BY COMMITTEE MEMBER MARTINEZ, CARRIED 4-0-3, to recommend the suggested updates to City Council. DISCUSSION ITEMS Agenda Item #2: Committee Items None. Agenda Item #3: Staff Items Transit Assistant Weeks provided a verbal update and responded to Committee inquiries regarding the following: a.) Transit Staff Report • Introduction of new First Transit staff: Terry Gillespie and Mark Sarri • Airport Agreement Extension • Ridership • Service Dates and Holiday Service Ms. Megan Weeks introduced new First Transit staff Ms. Megan Weeks shared ridership updates Ms. Megan Weeks shared Extension of Airport Agreement Ms. Megan Weeks shared about upcoming service dates and holiday service. FINAL Minutes – Mass Transportation Committee Meeting of November 14, 2018 Page 3 PUBLIC COMMENT None. - End of Public Comment – No action was taken on this item. ADJOURNMENT The meeting was adjourned at 3:01 p.m. The next Regular Mass Transportation Committee meeting is scheduled for Wednesday, January 9, 2019 at 2:30 p.m., in the Council Hearing Room, 990 Palm Street, San Luis Obispo, California. APPROVED BY THE MASS TRANSPORTATION COMMITTEE: 01/09/2019 Mass Transportation Advisory Committee Page 1 of 2 DATE: November 14th, 2018 TO: Brigitte Elke, Director of Finance FROM: Gamaliel Anguiano, Staff Liaison to the Mass Transportation Advisory Committee SUBJECT: Mass Transportation Advisory Committee Recommended Goals for FY 2019-21 On November 14th, 2018 the Mass Transportation Advisory Committee adopted its recommended FY 2019-21 goals for Council consideration. The following table presents the Committee’s goals, which are aligned with current City goals and not listed in any specific order. Recommended Goal Why Goal is Important Candidate Funding Additional Staffing: Create one additional full-time staffing position for Transportation Grant and Reporting Programs. Increase Services: Support expanding transit services for more frequency along major transit corridors. Representation in Planning Review Process: Strengthening transit involvement in the planning review process. Ensure Adequate Facilities: Including a dedicated Transit Center and growth-ready Maintenance Facility. In the last TDA triennial audit, the transit fund was recommended to have at least one additional person associated with grants to help ensure sufficient separation of duties and to help secure/manage otherwise missed grant opportunities. Public transit is a viable and life sustaining means of transportation for those who elect alternative transportation and especially for those who are transit dependent. Service levels need to ensure availability of services beyond current levels to meet daily activities of those who use transit, of course, where feasible and supported by the public. To ensure that developments are designed transit-friendly and take into consideration best practices and the needs of those who elect to use public transit as well as those who are transit dependent. As public transit continues to grow in popularity and the City pushes for an increased mode shift, there will need to be adequate facilities to support Project Funding Sources: Transit Enterprise Fund Project Funding Sources: Transit Enterprise Fund Project Funding Sources: Transit Enterprise Fund as part of Developer’s process Project Funding Sources: Transit Enterprise Fund Page 2 of 2 Adopt Advancements in Technology: Including alternative fuel vehicles. service and ridership growth. Current facilities are quickly reaching max capacity. There have been recent advancements in transit technology, including zero emission (i.e. electric) vehicles, which support the City’s effort to reduce greenhouse gases and climate change. Project Funding Sources: Transit Enterprise Fund COVID-19 – Emergency Response and Ridership The City of San Luis Obispo continues to provide fixed-route public transit (SLO Transit) to meet travel needs within our community. Many individuals depend on public transit for access to vital services including employment, community services, and medical care. SLO Transit has been taking proactive and preventative steps to provide healthy and safe public transit for all. In response to the California declared State of Emergency, the City began implementing emergency response plans as well as extra precautions as guided by the County of San Luis Obispo Public Health Department to reduce the spread of COVID-19. These precautions include a more stringent and regimented cleaning schedule and enhanced cleaning methods to keep buses disinfected and sanitized. Enhanced cleaning efforts include disinfecting vehicles every 24 hours and cleaning frequently touched surfaces during daily service. Additionally, the City implemented modified bus service, limited passenger capacity, and reduced seating to help promote physical distancing on board. Service levels have been monitored and adjusted to meet service demand and promote passenger distancing. To help protect the health of fellow passengers and drivers, SLO Transit passengers are encouraged to use public transit for essential travel, wash hands regularly, and remain home or pursue alternatives to public transit if sick. In accordance with the California State mandate, passengers are required to wear face coverings when waiting for or riding on the bus. SLO Transit will continue to implement these measures to maintain health and wellness within our community. SLO Transit is here for you now with essential travel and we are here for you as our community is supporting one another on the road to recovery. Precautionary Measures: •Since 2014/15 SLO Transit has made available hand sanitizer solution for both passengers and drivers by installing touch-free dispensers at both front and rear doors of all vehicles. •At the request of City staff, leading into the pandemic, our SLO Transit contractor initiated more thorough and more frequent sanitation measures of our vehicles. Notably we were already using products that the CDC and WHO confirmed were effective against the Coronavirus •SLO Transit has also pioneered the use of medical grade ultraviolet (UV) lights for cleaning our vehicles •Contractor’s offices were provided medical grade HEPA air purifiers • Drivers have been provided a continual supply of PPE in the form of masks and gloves • SLO Transit temporarily discontinued fares and allowed for rear door boarding where possible, as to eliminate interactions between drivers having to physically help passengers process fares (e.g. cash or bus pass handling) • SLO Transit is encouraging digital bus passes through the Token Transit mobile app to limit cash handling and minimize driver interactions with the public • Seats within transit vehicles have been marked off with PSA notices both creating and reminding passengers to 1) wear a mask and 2) try to stay six feet apart • We also continue to monitor latest guidance from CDC, industry associations and of course our County Health. Mar Apr May Jun Jul Aug Sep Oct CY19 84,866 104,049 103,621 55,725 38,107 39,598 73,508 127,117 CY20 56,519 9,670 11,528 12,813 11,134 12,869 16,707 18,556 - 20,000 40,000 60,000 80,000 100,000 120,000 140,000 COVID-19 Total Ridership by Month (March -October) CY19 CY20 COVID-19 Total Ridership (March - October) CY19 CY20 Dif % Chng Cal Poly Ridership 393,713 50,481 (343,232) -87% General Ridership 232,878 99,315 (133,563) -57% Total Ridership 626,591 149,796 (476,795) -76% Total Ridership by Fiscal Year FY19 FY20 Dif % Chng Cal Poly Ridership 639,685 437,084 (202,601) -32% General Ridership 342,310 278,296 (64,014) -19% Total Ridership 981,995 715,380 (266,615) -27% July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY19 38,509 40,926 69,777 125,23 90,196 63,610 103,76 101,71 84,866 104,04 103,62 55,725 FY20 38,107 39,598 73,508 127,11 88,072 58,734 101,81 97,900 56,519 9,670 11,528 12,813 - 50,000 100,000 150,000 Total Ridership by Fiscal Year FY19 FY20