HomeMy WebLinkAboutItem 12 - Authorization to apply for the Regional Early Action Planning Grant Program (REAP)
Department Name: Community Development
Cost Center: 4008
For Agenda of: November 17, 2020
Placement: Consent
Estimated Time: NA
FROM: Michael Codron, Community Development Director
Prepared By: Rachel Cohen, Associate Planner
SUBJECT: AUTHORIZATION TO SUBMIT AN APPLICATION FOR REGIONAL
EARLY ACTION PLANNING (REAP) GRANTS PROGRAM
RECOMMENDATION
Approve a Resolution (Attachment A) authorizing an application for and entering into
agreements regarding Regional Early Action Planning (REAP) grant funds (Attachment B).
DISCUSSION
Background
On February 27, 2020, the California Department of Housing and Community Development
(Department) released a Notice of Funding Availability (NOFA) for approximately
$118,750,000 as part of the Regional Early Action Planning Grant Program (REAP). REAP is
made available as a portion of the Local Government Planning Support Grants Program pursuant
to Chapter 3.1 of Health and Safety Code (Sections 50515 to 50515.05) (Chapter 159, Statutes of
2019). The principal goal of REAP is to make funding available to Councils of Governments
(COGs) and other regional entities for the preparation, adoption, and implementation of plans
and processes that accelerate housing production and facilitate compliance in implementing the
sixth cycle of the Regional Housing Needs Allocation (RHNA).
REAP is part of the broader Program formerly known as the Local Government Planning
Support Grants Program, which was established as part of the 2019-20 Budget Act. The 2019-20
Budget Act provides a spectrum of support, incentives, resources and accountability to meet
California’s housing goals. Some specific elements include:
• Planning Support (local and regional planning grants)
• Incentives (Pro-housing preference and infill incentive grants)
• Funding Resources
• Accountability (penalties for noncompliant housing plans)
• Reform (collaborative processes to reform regional housing needs)
The Local Government Planning Support Grants Program provides one-time grant funding to
regions and jurisdictions for technical assistance, preparation and adoption of planning
documents, and process improvements. The over-arching goals of the Program are to (1)
accelerate housing production; and (2) facilitate compliance to implement the sixth cycle of the
regional housing need assessment (RHNA).
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The program provides grants through a non-competitive, over-the-counter process to eligible
local governments that have met specific requirements. The City of San Luis Obispo is eligible
for funding as it has met these specific requirements.
One of the required attachments in the REAP Application (Attachment A) is to provide a signed
resolution (Attachment B) authorizing application for, and receipt of funds. Unlike another
recent Local Government Planning Support Grant that the City has applied for (LEAP), REAP
funding is provided through California Central Coast’s Council of Government. California
Central Coast’s Council of Governments includes: Association of Monterey Bay Area
Governments (AMBAG), Council of San Benito County Governments (SBCOG), Santa Barbara
County Association of Governments (SBCAG) and San Luis Obispo Council of Governments
(SLOCOG). A multiagency group comprising of representatives from each of these region’s five
counties were chosen to administer approximately $8 million in housing planning funds
dedicated to the Central Coast region. AMBAG was selected to serve as the fiscal agent of the
group and will allocate the housing planning funds to SLOCOG to be distributed within San Luis
Obispo County. As such, representatives from both AMBAG and SLOCOG must also sign the
attached resolution (Attachment B) and will do so after Council has approved and signed.
Policy Context
Seeking alternative funding sources and applying to available grant opportunities is a theme
commonly referenced throughout the City’s Housing Element. HE Goal 6 is Housing Production,
which specifically states “Plan for new housing to meet the full range of community housing
needs.” HE Program 6.20 states, “Continue to financially assist in the development of housing
affordable to extremely-low, very-low, low or moderate income households during the planning
period using State, Federal and local funding sources, with funding priority given to projects
that result in the maximum housing benefits for the lowest household income levels.”
Housing Element Goal 6 and Program 6.20 align with the purpose of the REAP grant, as it is
intended to help local governments accelerate housing production. City staff is currently
reviewing ways in which the funding can be used for infrastructure planning necessary to support
new housing and new residents or implementing new programs outlined in the Housing Element
Update, such as updating the Subdivision Regulations or development of the Missing Middle
Housing program.
Additionally, the Financial Management Manual, Section 740, Grant Management Policy,
discusses the importance of grant programs in accomplishing City goals and objectives. It also
outlines that Council is to approve all grant applications in excess of $5,000 and delegate receipt
and contract execution to the City Manager if delegation is allowed by the grantor agency.
Public Engagement
As this is authorization to apply for grant funding, no public engagement is required. However, if
the City is awarded funds for program(s) to support future housing production, public
engagement may be required.
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ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this
report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378.
FISCAL IMPACT
Budgeted: No Budget Year: 20220-21
Funding Identified: Yes
Fiscal Analysis:
Funding Sources Current FY Cost
Annualized
On-going Cost
Total
Grant Funding
General Fund
State $283,003
Federal
Fees
Other:
Total $283,003
The California Central Coast’s Council of Governments determined available funding allocations
for public jurisdictions based on population size. The City of San Luis Obispo is eligible to
receive $283,003. City staff intends on applying for all $283,003. If awarded, this grant will have
a positive fiscal impact, as it will reduce the fiscal burden on the General Fund to fund
infrastructure planning or implementation of Housing Element programs.
ALTERNATIVES
1. Continue the recommendation to a later meeting. This alternative is not recommended as
the funding will be available early 2021, which would allow City staff to begin
reimbursement for infrastructure planning or implementation of Housing Element update
programs.
2. Deny the recommendation. The Council may deny staff’s recommendation to apply for grant
funding, based on findings of inconsistency with City policies and other applicable City
regulations.
Attachments:
a - Draft Resolution
b - Regional Early Action Planning Grant Application
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Item 12
R ______
RESOLUTION NO. _____ (2020 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, AUTHORIZING AN APPLICATION FOR AND
ENTERING INTO AGREEMENTS REGARDING REGIONAL EARLY
ACTION PLANNING (REAP) GRANT FUNDS
WHEREAS, Governor Gavin Newsom signed Assembly Bill 101 in September 2019,
which established the Local Government Planning Support Grants Program that allocates $125
million in housing planning funds to regional entities throughout the state; and
WHEREAS, the California Department of Housing and Community Development (HCD)
has been assigned as the state agency overseeing this program; and
WHEREAS, the provisions of AB 101 require the California Central Coast’s Councils of
Government form a multiagency group comprising of three representatives from each of the
region’s five counties to administer approximately $8 million in housing planning funds dedicated
to the Central Coast region (the “Housing Planning Funds”); and
WHEREAS, the Central Coast Housing Working Group has been established as the
multiagency working group to administer a portion of the Housing Planning Funds pursuant to AB
101; and
WHEREAS, the Association of Monterey Bay Area Governments (AMBAG) will serve
as the fiscal agent of the Central Coast Housing Working Group; and
WHEREAS, AMBAG will use three percent of the AB 101 Central Coast Regional
Funding to administer the mega regional grant program, staff the Central Coast Housing Working
Group, and provide required reporting and oversight of the grant program from 2020 to 2024; and
WHEREAS, AMBAG will allocate a portion of AB 101 Housing Planning Funds to the
four COGs in the Central Coast area: AMBAG, the San Luis Obispo Council of Governments
(SLOCOG), the Santa Barbara County Association of Governments (SBCAG), and the Council of
San Benito County Governments (SBCOG); and
WHEREAS, the City of San Luis Obispo is eligible to submit a request for allocation of a
portion of the Housing Planning Funds from AMBAG; and
WHEREAS, the amount allocated to AMBAG is based on the allocation method approved
by the Central Coast Housing Working Group; and
WHEREAS, the amounts allocated to City of San Luis Obispo will be based on the
allocation method approved by AMBAG; and
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Item 12
Resolution No. _____ (2020 Series) Page 2
R ______
WHEREAS, AMBAG shall approve allocation requests subject to the terms and
conditions of eligibility, guidelines, Notices of Funding Availability, and program requirements.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo
as follows:
SECTION 1. The City of San Luis Obispo is hereby authorized to request an allocation
not to exceed $283,003 from the Association of Monterey Bay Area Governments which acts on
behalf of the Central Coast Housing Working Group to administer the AB 101 Central Coast
Regional Early Action Planning (REAP) Grant Funding.
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Item 12
Resolution No. _____ (2020 Series) Page 3
R ______
SECTION 2. The City of San Luis Obispo is hereby authorized to enter into necessary
agreements, and take further actions as may be necessary to give effect to this resolution, such as
executing amendments to the grant application or grant agreements and approving the funding
application with AMBAG and SLOCOG for REAP grant funding.
Upon motion of _______________________, seconded by _______________________,
and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this ____ day of _____________ 2020.
____________________________________
Mayor Heidi Harmon
ASSOCIATION OF MONTEREY BAY
CITY OF SAN LUIS OBISPO: AREA GOVERNMENTS:
________________________________ ____________________________________
Derek Johnson, City Manager Maura F. Twomey, Executive Director
Association of Monterey Bay Area Governments
ATTEST: SAN LUIS OBISPO COUNCIL OF
GOVERNMENTS:
_________________________________ ____________________________________
Teresa Purrington, City Clerk Pete Rodgers, Executive Director
San Luis Obispo Council of Governments
APPROVED AS TO FORM:
_________________________________
J. Christine Dietrick, City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of San Luis Obispo, California, on _____________________________.
____________________________________
Teresa Purrington, City Clerk
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Item 12
Regional Early Action Planning (REAP) Suballocation Grant Application
Deadline: December 9th, 2020
The applicant is applying to the Association of Monterey Bay Area Governments (AMBAG) for a grant
authorized under the Regional Early Action Planning Grants (REAP) provisions pursuant to Health and Safety
Code Sections 50515 to 50515.05. The grant is to be used for technical assistance, preparation, and adoption
of planning documents and process improvements to accelerate housing production and facilitate compliance
to implement the sixth cycle of the regional housing needs allocation. In order to be considered for funding, all
sections of this application, including attachments, must be complete and accurate.
All applicants must submit the following to AMBAG by December 9, 2020 in order to be considered for the
award:
1. A completed application
2. A fully executed resolution authorizing application for, and receipt of funds (see Attachment 1 for
template resolution).
3. A fully executed Government Agency Taxpayer ID Form (see Attachment 2).
All applications must be submitted electronically to AMBAG by email to phierling@ambag.org and copied to
Sara Sanders at ssanders@slocog.org. No hard copies will be accepted.
Contact:
If you have questions regarding this application or REAP, contact Paul Hierling at phierling@ambag.org or 831-
264-5092.
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Regional Early Action Planning (REAP) Suballocation Grant Application
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San Luis Obispo Council of Governments (SLOCOG) Jurisdiction Funding:
On June 3rd, 2020, the SLOCOG Board of Directors directed staff to allocate REAP funds to jurisdictions
throughout the SLOCOG region based on the jurisdiction’s proportion of the most recent Regional Housing
Needs Allocation (RHNA) allocation. Jurisdictions are eligible for the following amounts:
Jurisdiction Grant Amount Available
Arroyo Grande $ 104,053
Atascadero $ 104,053
Paso Robles $ 152,003
Grover Beach $ 78,643
Morro Bay $ 78,643
Pismo Beach $ 78,643
San Luis Obispo $ 283,003
County of San Luis Obispo $ 283,003
A. Applicant Information
Complete the following Applicant information
Agency Name
Agency Type
Applicant’s Mailing Address
City
State California Zip Code
County
Website
Authorized Representative Name
Authorized Representative Title
Phone Fax
Email
Contact Person Name
Contact Person Title
Phone Fax
Email
Grant Amount $
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Regional Early Action Planning (REAP) Suballocation Grant Application
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B. Threshold Requirements
All applicants must meet all of the following threshold criteria to be eligible for an award.
1. Does the application demonstrate a nexus to accelerating housing
production?
Yes No
2. Does the application include a completed and signed resolution
See attachment 1, “Template Resolution” Yes No
3. Does the address on the Government Agency Taxpayer ID Form
exactly match the address listed above?
See attachment 2, “Government Agency Taxpayer ID Form”
Yes No
As the official designated by the governing body, I hereby certify that if approved by AMBAG for a
suballocation of funding through the Regional Early Planning Program (REAP), the [Insert Agency Name Here]
assumes the responsibilities specified in this application and certifies that the information statements and
other content contained in this application are true and correct.
Signature: ________________________________ Name: ___________________________________________
Date: _____________________Title: ___________________________________________________________
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Regional Early Action Planning (REAP) Suballocation Grant Application
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C. Eligible Activities Checklist
Check at least one or more eligible project activity.
Accommodating development of housing and infrastructure that accelerates housing
production that aligns with state planning priorities, housing, transportation, equity, and
climate goals
Implementing sustainable communities strategies related to housing planning and
accelerating housing production
Establishing Prohousing Policies pursuant to Government Code section 65589.9
Providing technical assistance in improving housing permitting processes, tracking systems,
and planning tools
Establishing regional or countywide housing trust funds for affordable housing (e.g. planning
activities and processes, guidelines, charters)
Performing infrastructure planning, including sewers, water systems, transit, roads, or other
public facilities necessary to support new housing and new residents
Performing feasibility studies to determine the most efficient locations to site housing
consistent with Government Code sections 65040.1 (State Planning Priorities) and 65080
(Regional Transportation Plans)
Covering the costs of temporary staffing or consultant needs associated with eligible activities
Covering the cost of technical assistance, planning, temporary staffing, or consultant needs
associated with updating local planning and zoning documents, expediting application
processing, and other actions to accelerate additional housing production
Reimbursing the cost of approved and eligible costs incurred for work after October 1, 2019
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Regional Early Action Planning (REAP) Suballocation Grant Application
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D. Project Description
Provide a description of the project scope and tasks including a description of the project’s impact on
accelerating housing production. Indicate how your project addresses regional housing issues that affect the
Central Coast. Include whether plans will be adopted. If consultants will be used, identify what tasks they will
be responsible for. Use Appendix A if additional space is needed.
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Regional Early Action Planning (REAP) Suballocation Grant Application
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E. Project Timeline and Budget
Include tasks, budget amounts, dates and deliverables. Indicate what tasks will be completed by consultant, and
include dates for draft and final deliverables if applicable. Budget must account for full amount the jurisdiction
is eligible to apply for. Include project location if different from applicant’s mailing address. All tasks and
spending must be completed by November 1, 2023.
Project Title:
Task Budget Start
Date
End
Date Description and Deliverables
Total:
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Item 12
Attachment 1: Template Resolution
A RESOLUTION
OF THE BOARD OF DIRECTORS OF THE
[INSERT APPLICANT AGENCY NAME HERE]
TO APPROVE
APPLYING FOR AND ENTERING INTO AGREEMENTS
FOR THE REGIONAL EARLY ACTION PLANNING GRANT
RECITALS
WHEREAS, Governor Gavin Newsom signed Assembly Bill 101 in September 2019, which
established the Local Government Planning Support Grants Program which allocates $125 million
in housing planning funds to regional entities throughout the state; and
WHEREAS, the California Department of Housing and Community Development (HCD) has been
assigned as the state agency overseeing this program; and
WHEREAS, the provisions of AB 101 require the California Central Coast’s Councils of Government
form a multiagency group comprising three representatives from each of the region’s five
counties to administer approximately $8 million in housing planning funds dedicated to the
Central Coast region; and
WHEREAS, the Central Coast Housing Working Group has been established as the multiagency
working group to administer these funds pursuant to AB 101; and
WHEREAS, the Association of Monterey Bay Area Governments (AMBAG) wi ll serve as the fiscal
agent of the Central Coast Housing Working Group and will staff the group; and
WHEREAS, AMBAG will use three percent of the AB 101 Central Coast regional funding to
administer the mega regional grant program, staff the Central Coast Housing Working Group,
provide required reporting, and provide oversight of the grant program from 2020 to 2024; and
WHEREAS, AMBAG will allocate AB 101 housing planning funds to the four COGs in the Central
Coast area: AMBAG, the San Luis Obispo Council of Governments, the Santa Barbara County
Association of Governments, and the Council of San Benito County Governments; and
WHEREAS, the [insert Grantee Agency name here] is eligible to submit a request for allocation
for a portion of Central California AB 101 housing planning funds from AMBAG; and
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Regional Early Action Planning (REAP) Suballocation Grant Application
WHEREAS, the amounts allocated to the Association of Monterey Bay Area Governments
(AMBAG) are based on the allocation method approved by the Central Coast Housing Working
Group; and
WHEREAS, the amounts allocated to [insert Grantee Agency name here] will be based on the
allocation method approved by AMBAG; and
WHEREAS, AMBAG shall approve allocation requests subject to the terms and conditions of
eligibility, guidelines, Notices of Funding Availability, and program requirements.
THEREFORE, BE IT RESOLVED:
1. The [insert Grantee Agency name here] is hereby authorized to request an allocation not to
exceed $ [Amount] from the Association of Monterey Bay Area Governments which acts on
behalf of the Central Coast Housing Working Group, and
2. The [insert Grantee Agency name here] is hereby authorized to enter into agreements, and
take further actions as may be necessary to give effect to this resolution, such as executing
amendments and approving funding applications with the Association of Monterey Bay Area
Governments and [insert local Council of Governments name here] for REAP grant funding.
__________________________________
Maura F. Twomey
Executive Director
Association of Monterey Bay Area Governments
__________________________________
Pete Rodgers
Executive Director
The San Luis Obispo Council of Governments
__________________________________
Name
[Insert title of Council/Board Chair/Supervisor]
Grantee Agency
__________________________________
Name
[Insert title of Executive Director/City Manager/CAO of Applicant Grantee Agency]
Grantee Agency
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Item 12
Financial Information System for California (FI$Cal)
GOVERNMENT AGENCY TAXPAYER ID FORM
2000 Evergreen Street, Suite 215
Sacramento, CA 95815
www.fiscal.ca.gov
1-855-347-2250
The principal purpose of the information provided is to establish the unique identification of the government entity.
Instructions: You may submit one form for the principal government agency and all subsidiaries sharing the same TIN. Subsidiaries with a
different TIN must submit a separate form. Fields bordered in red are required. Hover over fields to view help information. P lease print the
form to sign prior to submittal. You may email the form to: vendors@fiscal.ca.gov, or fax it to (916) 576-5200, or mail it to the address above.
Principal
Government
Agency Name
Remit-To
Address (Street
or PO Box)
City State Zip Code+4
Government Type: City County Federal
Employer
Identification
Number
(FEIN)
List other subsidiary Departments, Divisions or Units under your principal agency's jurisdiction who share the same
FEIN and receives payment from the State of California.
Dept/Division/Unit
Name
Complete
Address
Dept/Division/Unit
Name
Complete
Address
Dept/Division/Unit
Name
Complete
Address
Dept/Division/Unit
Name Complete
Address
Contact Person
Phone number
Signature
Special District
Other (Specify)
Federal
Title
Email Address
Date
Attachment 2: Government Agency Taxpayer ID Form
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Regional Early Action Planning (REAP) Suballocation Grant Application
Appendix A
Use this area for additional information if necessary.
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