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Home My WebLink About11/19/2020 Item 3, Magee - Recieved After Meeting1 Tonikian, Victoria From:Magee, Dale Sent:Saturday, November 21, 2020 2:20 PM Cc:Beya Montero; Purrington, Teresa; CityClerk; Dale Magee; Johnson, Derek Subject:Recommendations - Updated - for review Attachments:DEI Task Force Recommendations - Compilation Document - Draft 3 11.21.20.docx Hello TF Members, Attached is revised, compilation document incorporating your comments/suggestions from Thursday. Please now work from this copy (note it is Draft v3.0). Please keep in mind as you prep for our Dec 3 meeting: 1. Please review before we get together. Add, edit, refine, critique, etc. 2. We’ll review this doc as group – seeking your additional recommendations and refinements, and discussion on the recommendations. 3. There is a lot to cover. We plan for robust discussion and ideas, but please know that we won’t do prioritizing at the Dec 3 meeting. a. We want to give you time to think on things. Dec 10 will be a prioritizing session. b. However, there may be some things not to pursue, and you may be ready to recommend narrowing the current list on Dec 3. As you review the attached, please let us know if you have any questions, clarifications, or if we missed anything. Thank you! -Dale Dale Magee Strategic Projects Project Manager, DE&I Task Force Facilitator, Org of the Future City Administration 990 Palm, San Luis Obispo, 93401-3249 E dmagee@slocity.org M 805.440.8588 slocity.org 1 COMPILATION of RECOMMENDATIONS** For review and additions this is preparatory work leading to the Recommendation Document presented to City Council Jan 12, 2021 City’s Goal, in general, what it’s working towards: Embed a commitment to diversity, equity, and inclusion within the City of SLO and advance its DEI efforts and systems. (draft language for development purposes) Desired Outcomes, what the work (the TF’s recommendations) will brings: (the context for DEI Task Force recommendations) draft ideas/wording: San Luis Obispo is a city committed to policies, practices and structures that increase equity and inclusion, reduce bias, and protect the well‐being, safety, and empowerment of all its residents, marginalized communities, and its employees.... The City demonstrates this commitment through intentional and proactive inclusion of historically marginalized and underrepresented communities in all aspects of City planning, funding, goal‐setting, and policy‐ and decision‐making. ...The City is committed to increasing our cultural competence, strengthening the sense of belonging for everyone, addressing and our culture of anti‐racism and exclusion, and the elimination of barriers to participation...Leverage diversity for greater collective strength ...Become Welcoming for all....Welcome inclusive City that is actively creating a more diverse, more just and equitable, and inclusive community for all its members. **Recommendations collected from TF meetings and member discussions, Learning Session panels, community members, DEI practitioners and best practices, etc. Draft 3.0 11.21.20 w TF adds from 11.19.20 2 Three Main Recommendations from DEI Task Force to City Council to achieve Desired Outcomes 1: Adopt Diversity, Equity & Inclusion Major City Goal for FY21‐23 2: DEI Initiatives, Actions, Policies, Practices, Behaviors (These can be used as a framework and workplans for an adopted MCG. Can also be implemented if MCG not adopted) 3: Enhance the Scope and Influence of the Human Relations Commission Details on Recommendations Follow, sorted by Focus Area... Recommendation Focus Areas Include (working titles): ● City Structure and Organization ● City Policies & Practices ● City‐led Economic Development / Minority Business Support & Attraction ● City‐Sponsored Activities ‐ Promoting Awareness & Inclusion ● Law Enforcement / SLOPD & Community ● BIPOC Communities ‐ Public Visibility & representation ● Multicultural Center / Safe Space ● City/ Cal Poly/ Cuesta Partnership ● NGO Partnerships ● City as Influencer ● Enhance the HRC 3 The following Recommendations (ideas, suggestions) from the DEI Task Force are 1) to help build a FRAMEWORK for a 2021‐2023 DEI MAJOR CITY GOAL (if adopted by Council) 2) for ADVANCING the City’s DEI competency and efforts ‐ – in many areas Review Notes ● Focus Area titles are working titles ‐ suggest other wording ● Recommendations /suggestions/ideas (left column) are in no rank order ● Please use TRACK CHANGES and REVIEW COMMENTS for your edits, additions, deletions, noting priorities FOCUS AREA: City Structure and Organization Recommendation / idea General description ‐ details NOT necessary at this stage, not exhaustive, just given general notion Establish Office of DEI within the City  Create position to oversee DEI efforts, not charged with doing it all ‐ DEI Manager/Director/CDO / Diversity Liaison ‐ to ensure DEI is prioritized, embedded, ongoing  Staff appropriately to achieve goals  Office oversees implementation of TF recommendations / DEI Strategic Plan  Report to City Manager (or Asst Manager?) – meet regularly  Develops, coordinates, tracks, facilitates work plans  Assists efforts of all Depts related to DEI  Acts as staff liaison to Poly, community (conduit to community, point person)  Coordinate and align with current internal DEI education efforts  Staffs the HRC  City's rep on Multicultural Center Viability / Design Group (need more than one rep from community)  Retains Subject Matter Expert, seeks SMEs  Consider all stakeholders in the community including resistors and their educational needs  Staffing with expertise in public processes, prioritization, grants, know and maneuver in bureaucracy ‐ draw on DEI SMEs experience with racial equity, diversity, and inclusion.  Liaison to the community, all areas of the community of SLO  Could provide input into the hiring process for SLO City, help ensure that the City workforce is able to effectively support DEI efforts DEI Strategic Plan Develop, implement, update annually with work plans BIPOC / LGBTQ+ / roundtable/Advisory + Religious Groups (MK) Community Rep from each community ‐ meet monthly/quarterly with City Manager + Mayor Community representatives vetted by HRC community engagement. (MK) (Faith Community roundtable exists? To confirm. This community may be different than DEI primary focus – Dale) 4 Grant writer Position Part time? Shared with nonprofits? Fund DEI programs ‐ city + community . Partner w Community Foundation (DCW) Leadership position in City for LGBTQ+ issues Need info on this ‐ was mentioned in learning session... This where the creation of a DEI Office within City org structure should include multiple positions (DCW) Liaison to religious organizations (MK) How is this different than the BIPOC/LGBTQ+/Religous Group above? Is this outside DEI prime focus? Others? FOCUS AREA: City Policies & Practices Recommendation / idea General description ‐ details NOT necessary at this stage, not exhaustive, just given general notion City DEI values statement/commitment Create strong, clear goals, vision, and mission around DEI Clear, uncompromising message from Council that attitudes of racism, discrimination, bias(privilege?) are not acceptable Fund DEI Community Grants annually Support BIPOC community's efforts thru funding and other supports At least $150,000 annually Assess existing policies and practices. Recommend to have the TF continue and to complete this assessment as a first step. [this could be something the HRC does – DM] Adopt policy to require underrepresenting communities have seat on City‐controlled commissions, boards, advisories, committees, etc. – ala CA AB979 (AB979 = Underrepresented communities + people who identify as Black, Latino, Native American, Asian American, Pacific Islander, Native Hawaiian, or Alaska Natives, gay, lesbian, bisexual, or transgender.) Remove any discriminatory CC&Rs within City's purview Waive fees for property owner to do so Free or reduced public transportation options For people in the hospitality or service industry City Website Create an anonymous comment box. Place to receive comments on bias, inequities, DEI suggestions, concerns, etc. Links to training, articles, FAQs, education Highlight DEI businesses, DEI Directory More … Pride Index ‐ LGBTQ+ Inclusion City should take this; identify its rating on LGBTQ+ inclusion 5 Support of the Undocumented Community "Undocu‐friendly" logo ‐ Use on City documents , where applicable Create UnDocu Resource Guide Public signifiers of "Undocu‐friendly" city/businesses/opportunities Undocu friendly logo on virtual zoom backgrounds (OV) Offer ESL classes through the SLO Public Library to help undoc members and newly arrived immigrants to help get access to English learning skills. (OV) Offer job training course for immigrants and undocu members (OV) "Equity Lens" "Cultural Competency Lens" Run all forms, web pages, documents by "cultural competency" reader (e.g. County Mental Health has a committee that does this. Can be quick, embed the practice. Catch things. Internal staff could be trained. City Advisory Boards / Commissions ‐ Facilitate participation Provide stipends, child care, non‐traditional meeting hours, transportation Hiring, Recruitment & Outreach All applications, ads in Spanish, run ads on Spanish radio stations‐ ask radio stations for comped ads. Include Diversity questions in hiring, interviews Bilingual forms ‐ Increased usage Every City form should state that Spanish translation is available via phone (call for translator) or via Google translation ‐ highlight the link Marketing ‐ City sponsored Should include diverse representation ( Currently predominantly white and not bilingual) Align with internal DEI strategies & Efforts Others? 6 FOCUS AREA: City‐led Economic Development / Minority Business Support & Attraction Recommendation / idea General description ‐ details NOT necessary at this stage, not exhaustive, just given general notion Innovative funding Loans, grants, what can the City do, have access to? Use City funds, offer attractive terms, go after businesses, help them come to SLO. (e.g. Paso's loan for Sandbox‐ A model for attracting businesses as part of its econ dev plan, entrepreneurial plan.) First focus on existing businesses of color, make them successful, give them support and make them feel supported by the city and then have them as ambassadors to bring in other businesses owners of color (MK) Promote Local BIPOC + Queer Entrepreneurship What are these tactics, best practices? Attract businesses that attract diverse communities ‐ grocery stores, barbershops Identify tactics, best practices Host BIPOC+Queer Entrepreneurs Panel (OV) Speak about their journey and experience of building a startup that is minority owned business to attract BIPOC SLO City residents about potential start up ideas. Diversity Pop‐Up BIPOC business from across county and neighboring counties increase representation and diversity in SLO via access to food, art, clothes, music etc. Businesses could rotate. Reoccurring business could be aided in finding permanent leases by City. (MK) Create Entrepreneurship for Dreamers Follow Undocu Hustle's curriculum that helps undocu and dreamers build their own business Invite Cuesta college entrepreneurship summit who are helping dreamers and undocumented students build their own business in the time of COVID.(OV) City recognizes local businesses that exhibit DEI excellence How is this measured? DEI rubric? Who has models? City highlights BIPOC, LGBTQ, Minority owned or managed businesses DEI ‐advocate businesses ‐Businesses that have invested time, energy, resources to DEI commitment; have DEI value statement; Use diverse vendors, Reward businesses, promote on website, other ways (how? Incentives ?). SLO City DEI logo sticker in front of business (VP) 7 Business could self‐certify they are DEI advocates ‐ What are requirements of this? Training/educating of all staff, something? Businesses could be required to post a DEI statement or something of this sort , a measurable rubric ‐ to receive recognition City provides (optional) cultural training for businesses (NK) receive a certification of some sort, in addition to noting a business’s best practices, hiring philosophy, etc. CIE / SBDC opportunities‐ partner with Cal Poly Entrepreneurial opportunities ‐ BIPOC residents, Undocumented students Commitment to get BIPOC communities in front of investors venture capital pitch contests with DEI Focus (increased access for Spanish speakers) – - bilingual (Spanish/English) around this opportunity. Radio ads in Spanish would be preferrable. Work with the SBDC which is already setup to do this for all of the Central Coast communities. (MK) Research and recommend what BIPOC + Queer Entrepreneurship are influential and recommend a list of venture capitalist investors that is looking to invest in BIPOC business. (OV) Stronger partnerships with EVC, Reach (DCW) [City funds EVC, REACH] What are the DEI pieces to push/infuse? Consider moving this entire topic to private arena as oppose to the City (Chamber?) (VP, MB, DC) Others? 8 FOCUS AREA: City‐Sponsored Activities ‐ Promoting Awareness & Inclusion Recommendation / idea General description ‐ details NOT necessary at this stage, not exhaustive, just given general notion Town Halls & Community Listening Session City hosts and goes out to communities Topics such as: current events, current climate, lived experiences, community needs Trainings ‐ City hosts Education for dominant community. Inclusivity Toolkit (implicit bias, privilege, cultural competence, anti‐racism) Web site DEI info, FAQ, references, build community understanding , Northern Chumash History, APIDA history, Community Contacts (VP) Survey ‐ community at large Gather data re community’s understanding, concerns and suggestions regarding DEI issues and advancement Citizen Leadership Academy/ City 101 How to be involved ‐ how to get on boards, councils, advisories, committees, task forces ‐ needs to be relevant, attainable to these communities. In Spanish, too. (In progress) City Spaces ‐use, actively promote DEI activities, sponsor Mission Plaza Ludwick Center / City Hall What other City facilities could spotlight marginalized communities? Mission: Host cultural events, resource fairs City Host Art Show. The winner of the art show can make recommendations to the City Council about what and how the next mural would get created. to help focus on BIPOC representation in the city of SLO. (DCW) Displays honoring Indigenous communities (Ludwick, City Hall) Public art /murals with Parks and Rec Minority community representation and history Where? How? Who funds? Possible Locations: Airport, library, Farmers’ Markets much of these can be referred to private and/or allocated to specific City advisory bodies. (VP, MB, DC) increase amount of grants (VP, MB, DC) Others? 9 FOCUS AREA: Law Enforcement / SLOPD & Community Recommendation / idea General description ‐ details NOT necessary at this stage, not exhaustive, just given general notion Police Training & Mindset De‐escalation/restorative practices should be priority Required cultural competency training for police. Shift burden from communities understanding Police/centering on the Police, to the Police understanding BIPOC/ centering on BIPOC communities. Strengthen partnership with Restorative Partners program Fund a restorative position. Clear relationships with mental health organizations and cultural centers Stronger PD community liaison position / relationship to BIPOC comms Revise PACT Increase community awareness of PACT, what it does, why it exists…(DCW) SLOPD ‐ Poly PD ‐ Student Coalition TF members be included in hiring of new chief Chief + BIPOC Advisory Group Work with the Sherriff’s departments’ Unity Council (MK) Clearly defined code of conduct for officers that is accessible and comprehensible to the community at large. Could look like something as simple as a “10 point” list of promises officers make to our community – especially in regards to interactions with marginalized communities. (DCW) New SLOPD Chief Training in social work / therapy ; socio‐emotional learning others? 10 FOCUS AREA: Multicultural Center / Safe Space/ A Hub / Cultural Center? Recommendation / idea General description ‐ details NOT necessary at this stage, not exhaustive, just given general notion Phase I Planning / Viability Study / Design Convene planning team / study team ‐ community led, City participates, Poly input Who’s the lead? Determine level of support, sustainability, vision Vet operating model(s) Write business plan Public/Private partnership. Include Poly? City commits resources to planning period, ongoing MOUs / SLAs What's needed / What's wanted? Secure location Secure ongoing funding Phase II On‐going Operations BIPOC ‐ centered Community Driven Near a bus line What are the offerings/programming? Free for DEI nonprofits to host workshops Workshops Workshops for Immigrants, skill development series/program as mentioned during the APIDA listening session (VP) Participative leisure activities Cultural Events / Showcases Trainings Commercial Kitchen ‐ essential to the operation of an effective Multicultural Center – food connects and is an integral part of cultural identities (DCW) Recognize and celebrate all heritage months (OV) Much more… Other? 11 FOCUS AREA: BIPOC Communities ‐ Public Visibility & Representation Recommendation / idea General description ‐ details NOT necessary at this stage, not exhaustive, just given general notion Chamber of Commerce Visitor Center work in tandem with the Promotional Coordinating Committee Advisory Body as they are the City entity that directly funds a significant portion of the Visitor Center’s operations.(DCW) More education about our diverse community Feature Northern Chumash tribe Airport Displays honoring Indigenous people of this region Other displays City push County for this. See examples of other airports provided by Northern Chumash presenters Partner with Visit SLOCAL for marketing and display efforts within the Airport (DCW) Public art /murals – County buildings, schools, private bldgs. Minority community representation and history Where? How? Who funds? Use vacant downtown spaces to highlight minority communities. Feature a group for a month ‐– rotate Partner/incentivize landlords to participate (DCW) Involve Faith community /Leaders in outreach efforts TF: are there additional community‐ specific recommendations that should be forwarded here? Others? 12 FOCUS AREA: City/ Cal Poly/ Cuesta Partnership Recommendation / idea General description ‐ details NOT necessary at this stage, not exhaustive, just given general notion Regular Leadership roundtable VP Diversity & Inclusion Office of D&I City Manager ASI president Teach In Program Offer to Community Change the Status Quo Conference (OV) Offer to Community Poly’s “State of” Series Expanded access to Community ‐ how? when? Cuesta’s 21 Day Challenge Replicate for City residents CP/ Cuesta Programs in Mission Plaza Cosponsor with Parks &Rec Student Centers Partner to fund and operate in the City Education for Dominant / majority community Increase knowledge, change perceptions/attitudes, concerns Volunteer opps for BIPOC students to intern at the City (OV) Other? FOCUS AREA: City / Non‐profit/NGO Partnerships DCW: I don’t think this is necessarily its own category, rather elements should be in the various other scopes. Recommendation / idea General description ‐ details NOT necessary at this stage, not exhaustive, just given general notion DEI, racial justice, social justice NGOs Social service providers (e.g. CAPSLO, Promotores, Food Bank) Other? 13 FOCUS AREA: City As Influencer Recommendation / idea General description ‐ details NOT necessary at this stage, not exhaustive, just given general notion County ● Mental Health providers need to have "undocumented" and LGBTQ+, cultural competency ● Sheriff Fund Restorative Partners and restorative justice programs ● DA Fund Restorative Partners and other restorative justice programs ● Social Services ● Other County Depts? Housing Equity – County, People’s Self Help Housing WHO ELSE? Push for fair zoning, reduce discrimination in Section 8, eliminate restrictive covenants SLCUSD Should Education have its own section?.(NK) Schools need systemic change, what can the City realistically influence? Support other groups who have direct in roads? Other ideas? Curriculum changes, fixes, enhancements such as…. Northern Chumash education – more accurate Host restorative justice approaches to help educators provide emotional support to BIPOC students in current events, climates, and national and state crisis and tragedy events (OV) YOUTH Empowerment programs NK: Youth programming and support should be its own category. We need to empower all BIPOC youth. In school, from a very young age, BIPOC children and youth are outcasted and bullied. This needs to be addressed. School district should hire a DEI Director training and cultural competency programming for teachers Chamber of Commerce A "Leadership SLO" for diverse populations (Vision Unida was a parallel program for Latinx) [What would this look like? Would all diverse groups be put together? If so, it doesn’t feel equitable at surface‐level. Need more info – NK]. Visitor Center suggestions per note in the previous section Community Foundation participatory grantmaking ‐ How can City bring in the wealth that is in the community, “crowd source” grants to BIPOC applicants . 14 start new donor‐advised DEI fund fund a DEI‐focused grant writer Others? 15 RECOMMENDATIONS to Enhance the Scope and Influence of the Human Relations Commission Updated 11.21.20 Please note: You are welcome to provide ideas now, but HRC is engaged in its own strategic planning, many of the below are currently being considered. Update will be provided to TF after Dec 7. Human Relations Commission ‐ ENHANCE THE HRC (NOT DEPENDENT ON ADOPTION OF MCG) Increase community’s awareness that it exists and understanding of what it does Expand scope, expand impact. To be taken more seriously, appropriately tasked, supported, resourced A driver for change How can it hold City Council accountable for its commitments to DEI? (What is realistic authority, capacity, resources?) Increase advisory role to City, Increase advocacy role within the community Name change e.g. SLO City Commission on Justice, Equity, Diversity and Inclusion Host Town Halls, listening sessions, conduct bi‐annually DEI community survey Responsible for intentional outreach, engagement and understanding current experiences and needs of marginalized and underrepresented communities in the City A conduit for the community A body the community can bring concerns or complaints of inequity, bias, suggestions for DEI improvements. A conduit for URM communities to City/Council ‐ via more outreach Regularly assess needs and priorities of underrepresented communities Steward City's DEI Action Plan ‐ be an implementation partner Revamp its structure. Increase Number of Subcommittees (call Action Groups?) to work on various target areas ‐ Housing, Homelessness, DEI, Others ? Create Subcommittee (Action Group) Model that includes a commissioner and Community Advocates Increase Ways for Community and SMEs to be involved Natural transition for interested TF members Youth involvement on the Commission ‐ Create CP, Cuesta Commission positions, internships Remove Community Development Block Grants tasks; Administer future DEI grant funding cycles Allow non City residents to serve – have to be in County, with strong ties to City. If not as Commissioner, at least can serve on Action Team Others?