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Home My WebLink About12-02-2020 Magee, Item 11 From:Magee, Dale Sent:Monday, November 23, 2020 11:26 PM Cc:Vereschagin, Cara; Purrington, Teresa; CityClerk Subject:HRC planning session - follow up summary Attachments:HRC Planning Session 1 - session summary.docx; HRC prep to Commissioners.pdf Hello Commissioners, Thank you again for your work and commitment on Friday; it was great to have time with you. Attached please find summary notes from the session. (I left it in Word so you could manipulate; apologies if there’s any formatting weirdness.). Please see Page 4 – my attempt at compiling the themes and ideas that seemed to have a lot of group interest. (These are not the only items you may want to pursue, but they are a good place to start.) Next steps: Please review the notes prior to our next session. Think about the changes/additions you most want to pursue, and areas that you do not think are the wisest to pursue (at least for the near future). Also, what planning questions or concerns do you have? Please let me know if you have any questions or follow up from Session #1, and if you see any errors in the notes. Also look for a meeting date poll from Cara regarding Session #2. Wishing you a holiday full of gratitude and good company. Thank you, Dale Dale Magee DE&I Task Force, Project Manager Organization of the Future, Facilitator m: 805.440.8588 From: Magee, Dale Sent: Friday, November 20, 2020 11:31 AM Cc: Vereschagin, Cara <CVeresch@slocity.org>; Purrington, Teresa <TPurring@slocity.org>; CityClerk <CityClerk@slocity.org> Subject: FW: HRC strategic planning session Hello again, HRC Commissioners, Just re-sending the communication below via City email as some of you aren’t familiar with my Catalyst email and may have spammed me out (probably not an unwise choice সহ঺঻ Please see below and the attached. See you this afternoon! Thank you, Dale Dale Magee 2 Strategic Projects Project Manager, DE&I Task Force Facilitator, Org of the Future City Administration 990 Palm, San Luis Obispo, 93401-3249 E dmagee@slocity.org M 805.440.8588 slocity.org From: Dale Magee <Dale@CatalystConsulting.biz> Sent: Thursday, November 19, 2020 10:20 PM Cc: Vereschagin, Cara <CVeresch@slocity.org>; Magee, Dale <dmagee@slocity.org>; Johnson, Derek <djohnson@slocity.org>; Stewart, Erica A <estewart@slocity.org>; Purrington, Teresa <TPurring@slocity.org>; Clerk, Intern <IClerk@slocity.org> Subject: HRC strategic planning session Hello Commissioners! I’m excited to join you tomorrow evening for your strategic planning session. Thank you again for your time, and commitment to an even better HRC. Attached please find a few “in preparation” notes including three questions I ask that you give a few minutes thought before we come together. (No need to respond to the questions beforehand; please just start thinking about them. We’ll discuss as a group tomorrow evening.) See you soon! With much appreciation, Dale ------------------------------------ Dale Magee Catalyst Consulting Leadership & Organization Effectiveness c: +1 805.440.8588 e: Dale@CatalystConsulting.biz HRC Strategic Planning Fall 2020 Session #1: Visioning & Ideation Friday November 20, 2020 For HRC Commissioners from Dale Magee Why Doing This? It’s an opportune time for HRC to pause and consider options for best service to the community, enhancing its focus and strengthening its impact. Reminder As stated in the Bylaws: “It is the purpose of the Human Relations Commission (HRC) to advise the Council in its actions to create an environment within the City in which all persons can enjoy equal rights and opportunities regardless of race, religion, sex, sexual orientation, national origin, age, or physical, mental or economic status. The Human Relations Commission shall make recommendations to the City Council or the City Manager on how these social concerns and human needs can best be addressed.” Currently, HRC primarily facilitates this through managing the GIA and CDBG grants. In Preparation for the Session You are NOT burdened this session with big decision-making – this session is for assessing, considering, options, discussion, deliberation. Please give some thought to (I’ll ask you each for your ideas during the session): 1. What’s the ideal HRC? What does it DO? What’s the structure? Operations? Where can it have the MOST impact? Do the MOST good? Don’t hold back. If you were starting from scratch, how would you design it? 2. What’s ONE thing you would really like to change about the HRC? 3. What’s ONE thing you MOST want the HRC to accomplish during your tenure? Just a thinkabout… Plan to “The Fit” This simple model is encouraged as a planning tool. As directions and strategies are explored and decisions made, this can help maintain focus, make priorities clear and manage resources. The Fit: structure, activities, effort, decisions, pursuits, priorities, etc. should be a “fit” of all three elements. THE FIT Mission / Purpose What does HRC do? Why does HRC exist? Need / Demand (external forces) What is most needed? Most Critical? Resources / Capability (internal forces) What are we capable of doing? What is best use of our resources? 1 Mission / Purpose What does HRC do? Why does HRC exist? Need / Demand (external forces) What is most needed? Most Critical? Resources / Capability (internal forces) What are we capable of doing? What is best use of our resources? HRC Strategic Planning Fall 2020 Session #1: Visioning & Ideation Friday November 20, 2020 SESSION NOTES Participants Angie Kasprzak, Jeannette Richardson, Megan Souza, Vice Chair Abe Lincoln, Chair Renoda Campbell, Dusty Colyer‐Worth (incoming Commissioner), Cara Vereschagin (staff), Dale Magee (planning facilitator) HRC purpose, as stated in the Bylaws “It is the purpose of the Human Relations Commission (HRC) to advise the Council in its actions to create an environment within the City in which all persons can enjoy equal rights and opportunities regardless of race, religion, sex, sexual orientation, national origin, age, or physical, mental or economic status. The Human Relations Commission shall make recommendations to the City Council or the City Manager on how these social concerns and human needs can best be addressed.” Commissioners’ “top of mind” thoughts  Update our purpose, bylaws. Inclusion, equity, justice, fairness need to be reflected.  We can do a lot more  Be bold!  Not enough emphasis on human issues – health care  Been listening a lot, excited to do more  Possibilities  Do more, do more  We can be voice, we have knowledge  Being and belonging are two different things  Advisory role  We need to be known  Ppl need to see we make change 2 Responses to planning questions 1) What’s the ideal HRC? What does it DO? What’s the structure? Operations? Where can it have the MOST impact? Do the MOST good? Angie  Ppl don’t know we’re here – Ideal: ppl KNOW we’re here  Ppl directed to HRC if discriminated, can come to HRC for resources  They come to HRC for help – (ex homeless are beat up – who do they tell? How helps?)  Be a resource. (good model: Beverly Hills HRC)  Support for atty to assist landlord / tenant disputes, unlawful evictions Abe  MORE influence on policy, on budget (how do we ask for more Grant $$$ ? )  HOW do we make change. If we hear things – how do we impact….what’s avenue?  Champions, steer – mechanism: regular audience w/ City Council. At least quarterly 1 or 2 council members attend HRC meetings or HRC goes to Council.  Landlord/Tenant issues ‐ disputes Renoda  9 members – increase commissioners  More Community building  Focus = DEI / Health care  Idea: Community knows we exist  Meet twice a monthly (Renoda said she would make you dinner)  Administer DEI grants  GIA – keep  Stable, ongoing Funding stream – line item – have funding for GIA,  Affordable Housing – another place, to another Commission? [Planning Commission may be good fit, not human‐service oriented, but could be ??? Put CDBG here?]  DEI office within the City. Person w staff. DEI office supports the HRC – be the staff liaison Megan  Significantly more participation from community, and those we serve  Focus Area: Community building – connection, belonging, participation. Teach how to participate (such as League’s concierge program) –  Create spaces and opps for neighbors to meet each other [City used to have Neighborhood Matching grants – consider reviving?)  Focus Area: Homelessness  Commission gets education – presentations/data, give us information, regular basis Jeannette  Update website, links for individuals  Improve media relations, promotions, PR  More input from community  Hotline to us – “witnessed a hate crime…report it…  More frequent meetings 3 Dusty  Larger Commission – subcomms could be who meets more frequently  Name Change. HRC equates too much with HR . Let’s convey Super Hero  Be a conduit, convener, voice  CDBG goes somewhere else  GIA – more money, have different categories of funding (HHS, Ed, etc. ) – reduce competition between worthy and needed but different efforts  Leverage relationships  PACT – receive monthly report from PACT. A standing business item, PACT relations report. More connected to PACT Misc. Ideas:  Albany OR – good model. Commissioners are at events, visible IN the community  Rename to SLO City Commission on Justice, Equity, Diversity and Inclusion (The JEDI Commission)  HRC Annual Awards – to a citizen, to a business – for the advancement of the HRC ideas, for being a JEDI  Youth involvement – interns? A youth subcommittee  What else? Other models? Other elements of other HRCs to adopt? 2. What’s ONE thing you would really like to change about the HRC?  Goodbye to CDBG  Increase influence  Significant expansion / scope of topics to address  Bridge community partners/relationships – but do not reinvent wheel, maximize what is out there  Community building #1 – change from Housing being #1  Funding – enough to make all effective/impactful  More help – staffing ‐ wise 3. What’s ONE thing you MOST want the HRC to accomplish during your tenure?  Be in a Great place to act on all the great ideas – expanding…  Implement 2‐3 DEI Task Force’s recommendations, so their work was heard and seen  Metrics – people impacted, dollars saved – SHOW our value, SHOW our impact  City website + all comms IN SPANISH  Known to those who have complaints , concerns, and don’t know where to go/have other place to go  Institutional change – see it – HRC effort lives beyond my work 4 THEMES, CHANGES TO CONSIDER – First Pass ‐ For Planning Session #2 The following seemed to have strong support, interest, and/or worth considering. For next Planning Session: 1. Think about these and any other purpose, focus areas, operational changes, tactics, or other elements you think should be changed or implemented in order to increase the impact of the HRC. 2. What’s missing relative to “most important to change or focus on now?” (Success is more likely with fewer, demonstrable, top priority changes than lists and lists.) 3. Please note the ones you feel strongly about pursuing, and any you feel strongly about NOT pursuing, or have concerns about. We’ll discuss! HRC purpose, impact Structure / Operational Changes Activities / Actions – ongoing, poss. A body for the community to bring concerns or complaints of inequity, bias, suggestions for DEI improvements; conduit for the community who have not been treated fairly, etc. Conduit to City Council as to what is being experienced by the whole community; Voice for those without access. Advocates. A driver for community building, belonging Advisors to Council Revise purpose statement, update language Increase Commissioners to 9? pros/cons? Meet more frequently ‐ ‐2x/month? or Monthly as full Commission + monthly w/ your subcommittee? Or? Change Name (trending: Commission on Justice, Equity, Diversity and Inclusion – JEDI) Create Subcommittee structure (“Action Teams”) ‐ increase ways people can be involved in area of interest (Homeless, DEI, Youth, etc. ) Activate expertise of community. E.g. Some DEI TF members would join DEI subcommittee. Need an Awareness Campaign ‐ blitz GIA grants ‐ set the amount of funding ‐ have streams of funding for area of need DEI grants‐Commit to and set the amount of funding for DEI grants Staffing – what is best support level? Where should HRC “live” within the City? Metrics – develop, track Eliminate CDBG Steward City's DEI Action Plan – can oversee the implementation (be the “watch group”), could implement some items (if bandwidth, applicable) Activate attorneys to assist with landlord / tenant issues Host Neighborhood Building activities Administer annual GIA grants Administer annual DEI grants Intentional outreach to, and regularly assess needs and priorities of underrepresented communities (or coordinate an assessment/survey) Commissioners visible in community frequently Citizen Awards Regular updates to Council – on Council agenda – at least quarterly PACT updates to HRC – standing agenda item (monthly? Every other month?) Other main, priority actions… Priority Areas / Focus Areas Homeless Diversity, Equity, Inclusion Health Care ‐ (what does this entail?) Community Building (is this a focus area, or a way to advance everything?) Other? 5 Misc. Planning Questions 1. What is process to make structural and operational changes to the HRC? (Action to Cara?) a. What is the timing? b. Subcommittee of HRC to create specific proposal, plan – 2 Commissioners + Cara + Dale (?) 2. What’s realistic influence / authority? 3. How show HRC’s impact? What are outcome measures? 4. How much in GIA funds / year – what should be baseline amount to count on annually? 5. Others….