HomeMy WebLinkAboutItem 04 - Schedule of City Council Meetings for 2021
Department Name: Administration
Cost Center: 1021
For Agenda of: December 8, 2020
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Teresa Purrington, City Clerk
SUBJECT: SCHEDULE OF CITY COUNCIL MEETINGS FOR 2021
RECOMMENDATION
Adopt the proposed 2021 Regular City Council Meeting Schedule (Attachment A) with meetings
normally held the first and third Tuesday of every month, with the following exceptions:
1. Reschedule the Regular City Council meeting of January 5 to January 12, 2021; and
2. Cancel the Regular City Council meetings of August 3 and December 21, 2021.
DISCUSSION
The City Council’s regular meetings are scheduled for the first and third Tuesday of every month
pursuant to Section 1.1.2.1 of the Council Policies & Procedures. The proposed 2021 meeting
schedule is provided for Council consideration (Attachment A).
Background
Since 1994, it has been the practice of the City Council to cancel a regular meeting in the months
of August and/or December. This practice allows the Council an opportunity to plan vacations,
reduce meeting absences, and maximize public participation. Historically the first meeting in
August has been cancelled and when the second meeting in December falls close to the holidays,
the second meeting in December has been cancelled.
The draft schedule proposes to cancel the first meeting in August and the second meeting in
December and reschedule the January 5th meeting to January 12th. Additionally, four Special
Meeting dates related to the 2021-2023 Financial Plan have been added including the
Community Forum on January 14, 2021, the Goal Setting Workshop on February 6, 2021; and
budget workshops on April 20, 2021 and June 1, 2021. Final budget adoption is scheduled for
June 15, 2021. A meeting has been calendared for June 22, 2021 if Council needs additional
time to conclude budget deliberations.
Policy Context
The recommended action follows previously established practice for cancelling and rescheduling
of meetings.
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Public Engagement
This is an administrative item, so no outside public engagement was completed. Public comment
can be provided to the City Council through written correspondence prior to the meeting and
through public testimony at the meeting.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this
report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378.
FISCAL IMPACT
Budgeted: N/A Budget Year: N/A
Funding Identified:
Fiscal Analysis:
Funding Sources Current FY Cost
Annualized
On-going Cost
Total Project
Cost
General Fund
State
Federal
Fees
Other:
Total
There are no fiscal impacts associated with approving the Council meeting dates for 2021 as they
are already accounted for in the annual budget.
ALTERNATIVES
Council could choose a different date in August and/or December to cancel or choose not to
cancel either of those meetings.
Attachments:
a - 2021 Council Meeting Schedule
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Special Meetings
City Council Meeting Schedule
December
July Au gust
Ap ril May June
Re-scheduled Regular Jan
6 to Jan 13
January February March
Regular Meetings
Recommend Cancellation
Holidays
September
2021
October November
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