HomeMy WebLinkAboutItem 07 - Authorization to Advertise the Higuera St. Paving Project
Department Name: Public Works
Cost Center: 5006
For Agenda of: December 8, 2020
Placement: Consent
Estimated Time: N/A
FROM: Matt Horn, Public Works Director
Prepared By: Hai Nguyen, Engineer II
SUBJECT: AUTHORIZATION TO ADVERTISE THE HIGUERA STREET PAVING
PROJECT, SPECIFICATION NO. 1000171
RECOMMENDATION
1. Approve the project plans (Attachment A) and specifications (Attachment B) for the Higuera
Street Paving Project, Specification Number 1000171; and
2. Authorize staff to advertise for bids; and
3. Authorize the City Manager, or their designee, to award the Construction Contract pursuant
to Section 3.24.190 of the Municipal Code for the bid total, if the lowest responsible bid is
within the Engineer’s Estimate of $200,000.
DISCUSSION
Background
In January 2020, Public Works staff were notified by the Downtown SLO Association of a trip
and fall hazard on a segment of Higuera Street between Osos Street and Court Street
(Attachment C). During normal times, this segment of Higuera experiences heavy pedestrian
traffic during weekly Farmer’s Market events; low lighting conditions in the evening combined
with dark pavement results in an increased risk of trip and fall hazards and liabilities to the City.
An ensuing field investigation confirmed the existence of cracking and vertical displacement,
creating the tripping hazard. Furthermore, the crack was evidence of potential deterioration of
the pavement subgrade. To determine the problem’s cause and solution, the City hired Earth
Systems to perform a pavement investigation for this stretch of roadway that was completed on
May 13, 2020. The results indicated the pavement section had been spanning across loose fill
and voids causing this settlement (cracking and displacement). The settlement along the center
lane, adjacent to San Luis Creek Culvert has become noticeable and could cause increased risk of
trip and fall claims when used for pedestrian purposes as a result.
Based upon the investigation to date, the most cost effective method is to reconstruct the center
lane with removal of deteriorated pavement and upper three feet of loose soil and replace with
new pavement section structurally sufficient for traffic loading conditions. In addition to fixing
the tripping hazard and eliminating liability exposure, completion of the Higuera Street Paving
will restore this segment of roadway to new condition.
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Previous Council or Advisory Body Action
There is no previous Council or Advisory Body Action related to the recommended actions.
Policy Context
Per the October 2018 Purchasing Policy Update to the July 2015 Financial Management Manual,
Council approval is required for Public Projects that cost over $175,000.
Public Engagement
Annual maintenance for public roadways, including streets reconstruction and resurfacing, was
identified and included in the 2019-21 Financial Plan and identified as a Major City Goal. Staff
will continue to coordinate this work with Downtown SLO and nearby businesses, but business
impacts of this construction are anticipated to be low since this work will be completed at night
and after the holiday season.
CONCURRENCE
This project has concurrence from Downtown SLO and the Public Works Transportation and
Street Maintenance Divisions.
ENVIRONMENTAL REVIEW
This project is categorically exempt from environmental review pursuant to section 15301 of the
CEQA Guidelines (Existing Facilities) since it is a maintenance and replacement project. A
Notice of Exemption will be filed through the Community Development Department.
FISCAL IMPACT
Budgeted: No Budget Year: 2019-21
Funding Identified: Yes
Fiscal Analysis:
Funding Sources Current FY Cost
Annualized
On-going Cost
Total Project
Cost
General Fund $240,500
State
Federal
Fees
Other:
Total $240,500
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201 Fund 401 Fund
Construction Estimate $144,924 $55,076 $200,000
Contingencies (15%)$30,000 $30,000
Total for Construction $230,000
Materials Testing $3,000 $3,000
Archaeological Monintoring $7,000 $7,000
Printing $500 $500
Total Project Cost $144,924 $95,576 $240,500
Current Project Balance:$62,283 $31,795 $94,078
Additional Funding from 1000114 $82,641 $137,359 $220,000
Remaining Balance:$0 $73,578 $73,578
Higuera Street Paving, Specification No. 1000171
Project Total
Costs
Street Reconstruction and Resurfacing Annual Asset
Maintenance Account (90346)
Funding for this project is available in the Street Reconstruction and Resurfacing (Streets R&R)
Annual Asset Maintenance Account (Specification Number 90346) which has a current available
balance of $94,078.
Furthermore, the Roadway Sealing Project 2020 (Specification Number 1000114) is nearly
complete and is under budget by approximately $220,000. Funds from that project will be
returned to the Streets R&R Annual Asset Maintenance Account after project closeout, making
them available to support this project. This project will not be awarded unless sufficient funding
exists to support the work, including contingencies. Actual costs will be known when the project
opens for bid.
ALTERNATIVES
Deny or defer approval to advertise. The City Council may choose to deny or defer the approval
to advertise this project. Staff does not recommend this option, as this stretch of roadway project
will continue to deteriorate and causing future costlier repairs.
Attachments:
a - COUNCIL READING FILE - Spec. No. 1000171 Project Plans
b - COUNCIL READING FILE - Spec. No. 1000171 Specifications
c - Project Vicinity Map
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HIGUERA STREET PAVING
1 OF 1
0
SCALE IN FEET
800
PROJECT
LOCATION
N
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